PROJECT A-SURE

User Training Manual

Financial Accounting
CASH ACCOUNTING
REIMBURSEMENT OF EXPENSES FROM PETTY CASH

CUSTOMER: PTCL
IMPLEMENTATION PARTNER: SIEMENS PAKISTAN

Date: 17 November, 2007
Author(s): Siemens Pakistan Engineering Company Limited

 

 
 

Document Number
Document Number

Document Date

FI-BL-007.01/001

17 November, 2007

Version History
Version Number

17 November
2007

01 / 001

 
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Version Date

Summary of Changes
NA

Ref: Minutes of Review
NA

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TABLE OF CONTENTS
1.  SAP EASY ACCESS .................................................................................................. 6 
1.1.  REQUIRED USER INPUT ......................................................................................................... 6 
1.2.  SAP SCREEN SNAP .............................................................................................................. 6 
1.3.  DESCRIPTION ........................................................................................................................ 6 

2.  INPUT HELP BUTTON............................................................................................... 7 
2.1.  REQUIRED USER INPUT ......................................................................................................... 7 
2.2.  SAP SCREEN SNAP .............................................................................................................. 7 
2.3.  DESCRIPTION ........................................................................................................................ 7 

3.  SEARCH BUTTON ..................................................................................................... 8 
3.1.  REQUIRED USER INPUT ......................................................................................................... 8 
3.2.  SAP SCREEN SNAP .............................................................................................................. 8 
3.3.  DESCRIPTION ........................................................................................................................ 8 

4.  INPUT SELECTION .................................................................................................... 9 
4.1.  REQUIRED USER INPUT ......................................................................................................... 9 
4.2.  SAP SCREEN SNAP .............................................................................................................. 9 
4.3.  DESCRIPTION ........................................................................................................................ 9 

5.  AMOUNT .................................................................................................................. 10 
5.1.  REQUIRED USER INPUT ....................................................................................................... 10 
5.2.  SAP SCREEN SNAP ............................................................................................................ 10 
5.3.  DESCRIPTION ...................................................................................................................... 10 

6.  TAX CODE HELP ..................................................................................................... 11 
6.1.  REQUIRED USER INPUT ....................................................................................................... 11 
6.2.  SAP SCREEN SNAP ............................................................................................................ 11 
6.3.  DESCRIPTION ...................................................................................................................... 11 

7.  LIST SELECTION ..................................................................................................... 12 

 
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7.1.  REQUIRED USER INPUT ....................................................................................................... 12 
7.2.  SAP SCREEN SNAP ............................................................................................................ 12 
7.3.  DESCRIPTION ...................................................................................................................... 12 

8.  COST CENTER HELP.............................................................................................. 13 
8.1.  REQUIRED USER INPUT ....................................................................................................... 13 
8.2.  SAP SCREEN SNAP ............................................................................................................ 13 
8.3.  DESCRIPTION ...................................................................................................................... 13 

9.  SEARCH BUTTON ................................................................................................... 14 
9.1.  REQUIRED USER INPUT ....................................................................................................... 14 
9.2.  SAP SCREEN SNAP ............................................................................................................ 14 
9.3.  DESCRIPTION ...................................................................................................................... 14 

10.  LIST SELECTION................................................................................................... 15 
10.1.  REQUIRED USER INPUT ..................................................................................................... 15 
10.2.  SAP SCREEN SNAP .......................................................................................................... 15 
10.3.  DESCRIPTION .................................................................................................................... 15 

11.  PERSONNEL NUMBER HELP .............................................................................. 16 
11.1.  REQUIRED USER INPUT ..................................................................................................... 16 
11.2.  SAP SCREEN SNAP .......................................................................................................... 16 
11.3.  DESCRIPTION .................................................................................................................... 16 

12.  SEARCH BUTTON ................................................................................................. 17 
12.1.  REQUIRED USER INPUT ..................................................................................................... 17 
12.2.  SAP SCREEN SNAP .......................................................................................................... 17 
12.3.  DESCRIPTION .................................................................................................................... 17 

13.  LIST SELECTION................................................................................................... 18 
13.1.  REQUIRED USER INPUT ..................................................................................................... 18 
13.2.  SAP SCREEN SNAP .......................................................................................................... 18 
13.3.  DESCRIPTION .................................................................................................................... 18 

14.  SAVE SELECTION BUTTON ................................................................................ 19 
 
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14.1.  REQUIRED USER INPUT ..................................................................................................... 19 
14.2.  SAP SCREEN SNAP .......................................................................................................... 19 
14.3.  DESCRIPTION .................................................................................................................... 19 

15.  COMPLETED TRANSACTION .............................................................................. 20 
15.1.  REQUIRED USER INPUT ..................................................................................................... 20 
15.2.  SAP SCREEN SNAP .......................................................................................................... 20 
15.3.  DESCRIPTION .................................................................................................................... 20 

 
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1. SAP Easy Access
1.1. Required User Input
Double Click on Cash Journal

1.2. SAP Screen Snap

1.3. Description
  
Either follow the Menu path and double click on "Cash Journal" OR type "FBCJ" in the command line

 
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2. Input help button
2.1. Required User Input
Click the dropdown list or press F4

2.2. SAP Screen Snap

2.3. Description
  
The ‘Input help’ button assists the user by presenting a drop down list of possible input values.

 
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3. Search button
3.1. Required User Input
Click the Green tick button to move further

3.2. SAP Screen Snap

3.3. Description
  
The possible input values are limited by executing a search

 
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4. Input selection
4.1. Required User Input
Click the Business Transaction

4.2. SAP Screen Snap

4.3. Description
  
Make a selection from the list presented.

 
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5. Amount
5.1. Required User Input
Enter "3000" then press Enter.

5.2. SAP Screen Snap

5.3. Description
  
Enter the amount paid / payable. Actual advance / expense amount may differ due to automatic
adjustments e.g. sales tax.

 
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6. Tax Code help
6.1. Required User Input
Click the dropdown list or press F4

6.2. SAP Screen Snap

6.3. Description
  
Code utilised to charge Tax accordingly.
The ‘Input help’ button assists the user by presenting a drop down list of possible input values.

 
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7. List selection
7.1. Required User Input
Double Click on the Tax code field to select a code

7.2. SAP Screen Snap

7.3. Description
  
Make a selection from the list presented.

 
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8. Cost Center help
8.1. Required User Input
Click the dropdown list or press F4 for help in cost center field input values

8.2. SAP Screen Snap

8.3. Description
  
Key which together with the controlling area uniquely identifies a cost center.
The ‘Input help’ button assists the user by presenting a drop down list of possible input values.

 
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9. Search button
9.1. Required User Input
Cilick the Green Tick button at the bottom to start search

9.2. SAP Screen Snap

9.3. Description
  
The possible input values are limited by executing a search, in this case by ‘Controlling Area’ and
'Company Code'.

 
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10.

List selection

10.1.

Required User Input

Click on the selected cost center

10.2.

SAP Screen Snap

10.3.

Description

  
Make a selection from the list presented.

 
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11.

Personnel Number help

11.1.

Required User Input

Click the dropdown list or press F4

11.2.

SAP Screen Snap

11.3.

Description

  
Enter personnel number of the relevant employee. The personnel number is the only feature within a
client which is unique to an employee.

 
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12.

Search button

12.1.

Required User Input

Click the Green Tick button to move further with the selection

12.2.

SAP Screen Snap

12.3.

Description

  
The possible input values are limited by executing a search, in this case by 'Company Code'.

 
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13.

List selection

13.1.

Required User Input

Choose the personnel number to use

13.2.

SAP Screen Snap

13.3.

Description

  
Make a selection from the list presented.

 
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14.

Save selection button

14.1.

Required User Input

Click the "Save Sel." button.

14.2.

SAP Screen Snap

14.3.

Description

  
The "Save selction" button saves the selected transaction in the cash journal. However, General Ledger is
not updated at this time.

 
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15.

Completed Transaction

15.1.

Required User Input

Transaction completed.

15.2.

SAP Screen Snap

15.3.

Description

 
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