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MS EXCEL

a spreadsheet program that allow the user to apply mathematical functions (simply a predefined formula just to
make the process easier) to calculate different sets of values and apply the changes in the result when the input
values are changed.
It’s made up of Columns, Rows and cell
It is an environment that can make number manipulation easy


EXCEL MAY BE USE TO PREPARE:
 Budget and personal financial
 Expense reports and summaries
 Financial projections with charts and graphs
 Inventory control
 Job estimates and cost sheets
 Create chart
 Perform logical function


EXCEL TERMINOLOGY
Workbook - a spreadsheet file. By default, each workbook in Excel contains three pages or worksheets
Worksheets –Working area. It is made up of rows and columns. A worksheet is a single page or sheet in an Excel
spreadsheet. By default, there are three worksheets per file.
Cell - a rectangular bar that intersect columns and rows.
Active Cell - In an Excel 2007 worksheet, the cell with the black outline. Data is always entered into the active cell.

formula bar displays the data or formula stored in the active cell.

A formula in a spreadsheet, such as Excel, is a mathematical equation used to calculate a value. In Excel formulas
must begin with an equal ( = ) sign.

 Column Letter - Columns run vertically on a worksheet and each one is identified by a letter in the column
header.
XFD the last column letter
 Row Header- run horizontally in an Excel worksheet. They are identified by a number in the row header.
1048576 last row number
 Sheet tabs – active workbook on a worksheet. Switching between worksheets in an Excel 2007 file is done by
clicking on the sheet tab at the bottom of the screen.
3 worksheets in every workbook

 Gridlines – guidelines on a worksheet

.xlsx – file extension
Book1 – default filename
Calibri 11 – default font style and size
F2 – keyboard command to edit cell
A1 - default location of active







































Excel 2010 Home / Tab Shortcut
and function keys:





TYPES OF DATA IN EXCEL
 LABELS an entry that is usually used for headings, names, and for identifying columns of data. Labels can
contain letters and numbers. By default, labels are left aligned in a cell.
 VALUES contains numbers and can be used in calculations.
 DATES/TIMES data is just that, a date or the time entered into a cell. By default, date/time data is right
aligned in a cell. Sometimes dates are combined with numbers and considered to be values instead of a
separate type of data.

.
Title Bar Displays the name of the workbook and the
program
Minimize,
Restore
Down/Max,
and close
buttons
Used to control the program window. Minimize
button to hide the window. Restore Down/Max
button to adjust the size of the windows. Close
button to exit excel.
Quick
Access
Toolbar
Contains frequently used commands that are
independent of the tab displayed on the Ribbon.
Ribbon Contains all the commands related to managing
workbooks and working with workbook
content.
Formula
bar
Displays the data or formula stored in the
active cell. It can also be used to enter or edit a
formula, a function, or data in a cell.
Name box Displays the active cell address or the name of
the selected cell, range, or objects.
Workbook
window
Displays a portion of a the worksheet
Sheet tabs Each tab represents a different worksheet in the
workbook. Workbook can have any number of
sheets and each sheet has its name displayed on
its sheet tab.
Scroll bars Used to scroll through the worksheet
Status bar Displays various messages as well as the status
of NumLock, Caps Lock, and scroll lock keys
on the keyboard.
Alt F - File Alt M - Formulas
Alt H - Home Alt A - Data
Alt N - Insert Alt R - Review
Alt P - Page Layout Alt W – View
Microsoft EXCEL 2010
Formula – a mathematical statement using operations
such as:
 (+) for addition
 (-) for subtraction
 (*) for multiplication
 (/) for division
Function – simply a predefined formula just to make
the process easier.

Sample function name:
=average( )
=sum()

Charts - are graphical representations of worksheet
data. Charts often makes it easier to understand the
data in a worksheet because users can easily pick out
patterns and trends illustrated in the chart that are
otherwise difficult to see.
TYPES OF CHART
Pie Charts -- are used to show percentages. For
example, a pie chart could be used to show what
percentage of your total daily calorie intake is
represented by one quadruple cheese and bacon
hamburger.
Column Charts -- are used to show comparisons
between items of data. Each column in the chart
represents the value of one item of data. An example
of this would be to compare the calories in a
quadruple cheese and bacon hamburger with the
calories in a glass of water and a bowl of beet greens.
Bar Charts -- are very similar to column charts,
except they run horizontally on the page instead of
vertically like column charts.
Line Charts -- are used to show trends over time.
Each line in the graph shows the changes in the value
of one item of data. For example you could show
changes in your weight over a period of months as a
result of eating a quadruple cheese and bacon
hamburger every day for lunch.




Other chart types:
 Doughnut chart
 Scatter (XY)
 Stock
 Surface
 Bubble radar

Moving around the spreadsheet
 Home key: moves the active cell highlight to
column A without changing rows.
 Ctrl + Home keys: moves the active cell
highlight to cell A1.
 Ctrl + End keys: moves the active cell highlight
to the last cell of the spreadsheet containing data.
 Ctrl + Down Arrow keys: moves the active cell
highlight to the last row of the spreadsheet
without changing columns.
 Ctrl + Up Arrow keys: moves the active cell
highlight to the first row of the spreadsheet
without changing columns.
 Ctrl + Page Down keys: moves the active cell
highlight to the next sheet of the spreadsheet.
 Ctrl + Page Up keys: moves the active cell
highlight to the previous sheet of the spreadsheet.
















= fx (reference)