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By Gaurav Goyal
These tips are necessary evils, but most works in almost every Windows program, and most are easy to remember. So get to work memorize, memorize, memorize…
Adding Horizontal Dividers in Word
To add a variety of horizontal dividers in Word, type three characters and press enter. Hyphens ( --- ) Underscores ( ___ ) Equal Signs ( === ) Hash Signs ( ### ) Asterisks ( *** ) Tildes ( ~~~ )
Type Out a Table in Word
You can create tables in Microsoft Word by simply typing out a string of PLUS SIGNS (+) and MINUS SIGNS (-). Start the row with a PLUS SIGN (+) and then type MINUS SIGN (-) until you have the column width you want. To add a new column type PLUS SIGN (+) again. When you're done type a final PLUS SIGN (+) and press ENTER. Word turns your text into a table. To add more rows to your table, move to the last cell in the table and press TAB.
Filling Word Documents with Pretend Text
If you want to fill a page(s) with text to test something like printing, but don't want to spend time pasting the same phrase over and over, Type in =rand(x,y) and press "enter" . Where x and y are replaced by numbers. X would be the number of paragraphs Y would be the number of sentences in a paragraph. The text that gets generated is ‘The quick brown fox jumps over the lazy dog.’
Select a vertical block of text
Press Alt + drag
Quickly Replicate Text or Graphics in Word
Here's a quick way to make copies of text or graphics in Word: 1. Select the item or text you want to copy. 2. Press and hold down the CTRL key.
3. Then use the mouse to drag the item to the desired position. A copy of the original item is made right where you want it. This is helpful when you're creating a document that will include a lot of repeated text or images.
Quickly Change Font Size in Office
To quickly change the font size in your Office application (Word, Front Page, Publisher or PowerPoint): 1. 2. Highlight the text you want to change Press: CTRL+SHIFT+> - To Increase the size CTRL+SHIFT+< - To Decrease the size
Use your keyboard to quickly change the case of text in Microsoft Word
Select the text you want to change and press SHIFT+F3. Each time you press the F3 key, the text case switches between Title Case, UPPERCASE, and lowercase.
Insert Current Date and Time in Word
You can insert the current date or time in a Word document using keyboard shortcuts. Here's how: 1. Position the cursor where you want to insert the date or time. 2. Do one of the following: • To insert the date, press ALT+SHIFT+D. • To insert the time, press ALT+SHIFT+T.
Close all word documents without closing
Shift + click the File menu then select Close All Shift + clicking on the File menu give one more option Save All
Return to the last place you were working
Return to the last place you were working or the place before that or before that. Press Shift + F5 repeatedly to return to last 5 cursor positions (even if one of those positions is in another open document). This one’s even cleverer, when you first open a document, press shift + F5 to jump to the last place you or someone else edited before closing the document.
Cycle through all open documents
To cycle through all open documents press Ctrl + F6 +F6 +F6…. It works for Photoshop and others applications as well.
Whether you’re saving a file or opening a file try these shortcuts
Alt + 1 Go to previous folder Alt + 2 Go up one folder level Alt + 3 Search the web Alt + 4 or Delete deletes selected file. Alt + 5 Create a new folder Alt + 6 repeatedly Cycle through all views. Alt + 7 Display the Tools menu
Determining Formatting in Word
To determine what formatting is applied to a particular paragraph in Word: 1. Go to Help / What's This? 2. When the cursor changes to a question mark, click on the paragraph. 3. Information such as font and size, alignment, indent, spacing and margins will show.
Reducing the File Size of Word Documents
If you have make documents using MS Word and you make many formatting changes for the paragraph, fonts, page etc., you will see your file size gets bigger. Microsoft Word saves files by blocking, so any change you made for your document it will create a new block with the new formatting and disappear the old block without deleting it from the file. You can solve this problem. 1. If you open your file and select File \ Save As and give your file a new name, it will save only the active blocks with out the old ones. 2. If you compare the two files you will see a difference in size There is, however, a much easier way. 1. 2. 3. 4. Choose Tools Options... Open the Save tab Uncheck Allow Fast Saves
This makes Word rewrite the entire document file from scratch each time it is saved. The save command takes slightly longer, but your files can be drastically smaller (especially if you've done lots of formatting changes).
Complete list of word short cut keys
Command Name About All Caps Annotation App Maximize App Restore Apply Heading1 Apply Heading2 Apply Heading3 Apply List Bullet Arrange All Auto Correct Auto Format Auto Format Begin Auto Summarize Begin Auto Text Auto Text Background Fill Effect Background More Colors Bold Bold Bookmark Bookshelf Lookup Reference Break Browse Next Browse Prev Browse Sel Cancel Center Para Change Case Change Case Modifiers Ctrl+Shift+ Alt+Ctrl+ Alt+ Alt+ Alt+Ctrl+ Alt+Ctrl+ Alt+Ctrl+ Ctrl+Shift+ Alt+Ctrl+ Key A M F10 F5 1 2 3 L Window Tools K Format Tools Alt+Ctrl+ Ctrl+ Ctrl+Shift+ Ctrl+Shift+ F3 V Format Background Format Background B B F5 Insert Tools Insert Ctrl+ Ctrl+ Alt+Ctrl+ Ctrl+ Shift+ Page Down Page Up Home Esc E Format F3 Menu Help
Command Name Char Left Char Left Extend Char Right Char Right Extend Clear Clip Art Close Close Pane Column Break Column Select Compare Versions Copy Copy Copy Format Copy Text Create Auto Text Cross Reference Customize Customize Add Menu Shortcut Customize Keyboard Shortcut Customize Remove Menu Shortcut Cut Cut Date Field Date Time Delete Back Word Delete Word Do Field Click Doc Close Doc Close Doc Maximize Doc Minimize Doc Move Doc Restore Doc Size Doc Split Double Underline Draw Group Draw Picture Automatic Draw Picture Black and White
Modifiers Shift+ Shift+
Key Left Left Right Right Del C Enter F8
Edit Picture Menu File
Alt+Shift+ Ctrl+Shift+ Ctrl+Shift+ Ctrl+ Ctrl+ Ctrl+Shift+ Shift+ Alt+ Alt+Ctrl+ Alt+Ctrl+ Alt+Ctrl+ Ctrl+ Shift+ Alt+Shift+ Ctrl+ Ctrl+ Alt+Shift+ Ctrl+ Ctrl+ Ctrl+ Ctrl+ Ctrl+ Ctrl+ Alt+Ctrl+ Ctrl+Shift+
Track Changes Menu C Ins C F2 F3 Insert Tools = Num + X Del D Insert Backspace Del F9 W System F4 System F10 System System F7 System F5 System F8 System S Window D Draw Image Control Image Control
Command Name Modifiers Draw Picture Grayscale Draw Picture Watermark Draw Regroup Draw Set Arrow Style Draw Shadow Color Draw Shadow Customize Draw Shadow Semi Transparent Toggle Draw Show Auto Shapes and Drawing Toolbars Draw Snap to Grid Draw Ungroup Draw Word Art Align Center Draw Word Art Align Left Draw Word Art Align Letter Justify Draw Word Art Align Right Draw Word Art Align Stretch Justify Draw Word Art Align Word Justify Draw Word Art Kern Draw Word Art Spacing Loose Draw Word Art Spacing Normal Draw Word Art Spacing Tight Draw Word Art Spacing Very Loose Draw Word Art Spacing Very Tight Draw3 DColor Draw3 DCustomize Draw3 DDepth Infinite Draw3 DDepth0 Draw3 DDepth1 Draw3 DDepth2 Draw3 DDepth3 Draw3 DDepth4 Draw3 DLighting Flat Draw3 DLighting Harsh Draw3 DLighting Normal
Menu Image Control Image Control Draw Arrow Shadow Color Shadow Shadow Color Picture Menu Draw Draw WordArt Alignment WordArt Alignment WordArt Alignment WordArt Alignment WordArt Alignment WordArt Alignment WordArt Tracking WordArt Tracking WordArt Tracking WordArt Tracking WordArt Tracking WordArt Tracking Extrusion Color 3-D Effect Extrusion Depth Extrusion Depth Extrusion Depth Extrusion Depth Extrusion Depth Extrusion Depth 3-D Lighting 3-D Lighting 3-D Lighting
Command Name Draw3 DParallel Draw3 DPerspective Draw3 DSurface Matte Draw3 DSurface Metal Draw3 DSurface Plastic Draw3 DWire Frame
Drawing Object Wrap None Drawing Object Wrap Square Drawing Object Wrap Through Drawing Object Wrap Tight Drawing Object Wrap Top Bottom End of Column Alt+ End of Column End of Doc Extend End of Document End of Line End of Line Extend End of Row End of Row End of Window End of Window Extend Endnote Now Envelopes and Labels Exit Extend Selection Field Field Chars Field Codes Find Font Font Font Size Select Alt+Shift+ Ctrl+Shift+ Ctrl+ Shift+ Alt+ Alt+Shift+ Alt+Ctrl+ Alt+Ctrl+Shift+ Alt+Ctrl+ Alt+ Ctrl+ Alt+ Ctrl+ Ctrl+ Ctrl+Shift+ Ctrl+Shift+
Menu Extrusion Direction Extrusion Direction 3-D Surface Material 3-D Surface Material 3-D Surface Material 3-D Surface Material Text Wrapping Text Wrapping Text Wrapping Text Wrapping Text Wrapping
Page Down Page Down End End End End End End Page Down Page Down E F4 F8 F9 F9 F D F P Tools File Insert Edit
Command Name Footnote Footnote Now Footnotes Formula Go Back Go Back Go To Go To Gridlines Grow Font Grow Font One Point Hanging Indent Header Header Footer Link Headings Help Hidden Hyperlink Indent Index and Tables Italic Italic Justify Para Language Left Para Letter Properties Line Down Line Down Extend Line Up Line Up Extend Links List Num Field Lock Fields Lock Fields Macro Mail Merge Check Mail Merge Edit Data Source Mail Merge to Doc Mail Merge to Printer Mark Citation Mark Index Entry Mark Table of Contents Entry Master Document
Modifiers Alt+Ctrl+ Shift+ Alt+Ctrl+ Ctrl+ Ctrl+Shift+ Ctrl+ Ctrl+ Alt+Shift+ Ctrl+Shift+ Ctrl+ Ctrl+ Ctrl+ Ctrl+Shift+ Ctrl+ Ctrl+ Shift+ Shift+ Alt+Ctrl+ Ctrl+ Ctrl+ Alt+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+
Menu Insert View Table
F5 Z G F5 . ] T
Edit Edit Table
View R Table F1 H K M Insert I I J Language L Tools Down Down Up Up Edit L 3 F11 F8 K E N M I X O View
Command Name Menu Mode Merge Field Merge Revisions Move Text New New Window Next Cell Next Field Next Field Next Misspelling Next Object Next Window Next Window Normal Normal Style Normal Style Object Office Drawing Online Open Open Open Open or Close Up Para Options Other Pane Other Pane Outline Outline Collapse Outline Collapse Outline Demote Outline Expand Outline Expand Outline Move Down Outline Move Up Outline Promote Outline Show First Line Overtype Page Page Break Page Down Page Down Extend Page Field Page Numbers
Modifiers Alt+Shift+ Ctrl+
Key F10 F F2 N Tab F11 F1 F7 Down F6 F6 N N Num 5
Menu Tools File Window
Alt+ Alt+ Alt+ Ctrl+ Alt+ Alt+Ctrl+ Ctrl+Shift+ Alt+Shift+
View Insert Picture Menu View
Ctrl+ Ctrl+ Alt+Ctrl+ Ctrl+ Shift+ Alt+Ctrl+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Ctrl+ Ctrl+ Shift+ Alt+Shift+
O F12 F2 0 Tools F6 F6 O Num Right = Num + Down Up Left L Ins P Enter Page Down Page Down P View
Command Name Page Up Page Up Extend Para Down Para Down Extend Para Up Para Up Extend Paste Paste Paste As Hyperlink Paste Format Paste Special Photo Editor Scan Post Present It Prev Cell Prev Field Prev Field Prev Object Prev Window Prev Window Print Print Print Preview Print Preview Proofing Properties Protect Unprotect Document Record Macro Toggle Redo Redo or Repeat Redo or Repeat Redo or Repeat Repeat Find Repeat Find Replace Reset Char Reset Char Reset Para Revision Marks Toggle Right Para Routing Slip Save Save Save
Modifiers Shift+ Ctrl+ Ctrl+Shift+ Ctrl+ Ctrl+Shift+ Ctrl+ Shift+ Ctrl+Shift+
Key Page Up Page Up Down Down Up Up V Ins V
Edit Edit Picture Menu Send To Send To Shift+ Shift+ Alt+Shift+ Alt+ Ctrl+Shift+ Alt+Shift+ Ctrl+ Ctrl+Shift+ Ctrl+ Alt+Ctrl+ Tab F11 F1 Up F6 F6 P F12 F2 I F7
File Tools Macro Alt+Shift+ Ctrl+ Alt+ Shift+ Alt+Ctrl+ Ctrl+ Ctrl+ Ctrl+Shift+ Ctrl+ Ctrl+Shift+ Ctrl+ Ctrl+ Shift+ Alt+Shift+ Backspace Y F4 Enter F4 Y H Space Z Q E R S F12 F2 Edit Edit Edit Edit
Command Name Save As Save Html Select All Select All Select All Select Column Select Row Select Table Send to Fax Show All Show All Headings Show All Headings Show Heading1 Show Heading2 Show Heading3 Show Heading4 Show Heading5 Show Heading6 Show Heading7 Show Heading8 Show Heading9 Shrink Font Shrink Font One Point Shrink Selection Small Caps Sort Space Para1 Space Para15 Space Para2 Spike Spike Split Start of Column Start of Column Start of Doc Extend Start of Document Start of Line Start of Line Extend Start of Row Start of Row Start of Window Start of Window Extend Style Style Gallery Subscript
Modifiers Ctrl+ Ctrl+ Ctrl+ Alt+ Ctrl+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Ctrl+Shift+ Ctrl+ Shift+ Ctrl+Shift+ Ctrl+ Ctrl+ Ctrl+ Ctrl+Shift+ Ctrl+ Alt+ Alt+Shift+ Ctrl+Shift+ Ctrl+ Shift+ Alt+ Alt+Shift+ Alt+Ctrl+ Alt+Ctrl+Shift+ Ctrl+Shift+ Ctrl+
Key F12 A Num 5 Num 5 Num 5 8 A A 1 2 3 4 5 6 7 8 9 , [ F8 K
Menu File File Edit Edit Edit Table Table Table Send To
Table 1 5 2 F3 F3 Table Page Up Page Up Home Home Home Home Home Home Page Up Page Up S Format =
Command Name Superscript Symbol Symbol Font Tabs Templates Thesaurus Time Field To or from Text Toggle Field Display Toggle Master Subdocs Tool Toolbars Un Hang Un Indent Underline Underline Undo Undo Unlink Fields Unlink Fields Unlock Fields Unlock Fields Update Auto Format Update Fields Update Fields Update Source VBCode Versions Web Go Back Web Go Forward Word Count Word Left Word Left Extend Word Perfect Help Word Right Word Right Extend Word Underline Wrap Boundary
Modifiers Ctrl+Shift+ Ctrl+Shift+ Shift+ Alt+Shift+ Shift+ Ctrl+ Shift+ Ctrl+Shift+ Ctrl+Shift+ Ctrl+ Ctrl+Shift+ Ctrl+ Alt+ Ctrl+ Ctrl+Shift+ Ctrl+ Ctrl+Shift+ Alt+Ctrl+ Alt+Shift+ Ctrl+Shift+ Alt+ Alt+ Alt+ Ctrl+ Ctrl+Shift+ Ctrl+ Ctrl+Shift+ Ctrl+Shift+
Key = Q
Menu Insert Format Tools
F7 T Table F9 \ F1 View T M U U Z Backspace 6 F9 4 F11 U F9 U F7 F11 File Left Right Tools Left Left Help Right Right W Text Wrapping
* Shortcut key to mouse right click Shift + F10.
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