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SSW JSC(09)2nd

Draft Minutes 09/015 – 09/027

Stagecoach South Western Trains Limited


DRAFT Minutes of a meeting of Joint Safety Committee
held on Wednesday 10 June 2009 at Friars Bridge Court

present: Jan Chaudhry Operations Director (chairman)


Christian Roth Engineering Director
Ian Johnston Customer Services Director
Andrew Welsby Human Resources Director
Brian Cook Head of Safety and Environment
Phil Eke Operational Standards Manager
Barbara Davenport Head of Employee Wellbeing
Peter Renno Drivers Health and Safety Representative (ASLE&F)
Martin Dye Company Council Representative (ASLE&F)
Alan Martin Health and Safety Representative, Island Line
Peter Gale Regional Organiser (RMT)
Rickey Goodman Company Council Representative (RMT)
Bill Read Drivers Health and Safety Representative (RMT)
Iain Anderson Divisional Secretary (TSSA)
John Walsh Health and Safety Representative (TSSA)
Mick Pollek Regional Industrial Organiser, Unite the Union
Andrew Edwards Legislation and Standards Manager (secretary)

Apologies for absence were received from:


Stewart Palmer Managing Director
Keith Usher Acting Head of Operational Standards
Graham Morris District Organiser (ASLE&F)

Item
JSC 09/015 The Chairman welcomed Committee members. The Committee noted the
minutes of the last meeting, held on 11 March 2008.

JSC 09/016 The Committee reviewed the items on the actions tracking log. Any actions
carried forward have been recorded on the log, which is appended to these
minutes.

JSC 09/017 The Head of Safety and Environment gave a presentation to Committee
members on South West Trains’ and Island Line’s safety performance for
Periods 12 and 13 2008/9 and Period 1 2009/10.

017.01 Performance Indicators


The Committee noted the general trend in the performance indicators
which is generally positive compared with the TOC average.

(continued…)

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SSW JSC(09)2nd
Draft Minutes 09/015 – 09/027

JSC 09/017 Safety Performance (continued)

017.02 Staff Assaults


The Drivers’ Health and Safety Representative (RMT) asked whether
the introduction of the gatelines at Waterloo had resulted in an
increase in the number of assaults. The Customer Service Director
advised that there had been no increase in assaults. The Committee
discussed the robustness of gateline passes issued to staff. The
Company Council representative (ASLE&F) indicated that because of
the amount of times Waterloo drivers are using the passes each day,
they deactivate more frequently than those issued to other staff
groups. The Customer Service Director advised the Committee that it
is hoped to introduce a Smart Card type barrier pass for SWT
employees in the future.

017.03 Environmental issues


The Drivers’ Health and Safety Representative (RMT) indicated that
there is currently no scheme in place to recycle office paper waste at
Waterloo Raft. The Head of Safety and Environment agreed to raise
the issue with the Environment Manager.
ACTION (2009-07): Head of Safety and Environment

The Company Council Representative (ASLE&F) asked if we could


introduce a measure of energy saved through regenerative braking
into the pack. The Operations Director advised that although we are
considering initiatives to reduce the amount of traction energy
consumed, it is difficult to provide an accurate measure of this
information as a KPI. The Engineering Director updated the
Committee on the progress in trialling regenerative braking and the
issues associated with current leakage from the third rail system.

JSC 09/018 The Legislation and Standards Manager gave a presentation to the Committee
on the output from the Safety Risk Model review workshops that took
place in April.

The Legislation and Standards Manager explained that the workshops focused
on the practical control of risk rather than the numerical assessment and also
took into account precursor events such as door operating irregularities.

The Legislation and Standards Manager summarised the key findings from
each of the workshops and explained how the suggested ideas for action
would be considered and progress tracked for the actions that are to be taken
forward.

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SSW JSC(09)2nd
Draft Minutes 09/015 – 09/027

JSC 09/019 The Committee discussed the way SWT manages significant risks. The
Company Council Representative (ASLE&F) indicated that there has been an
improvement in the way risk assessments are carried out with the involvement
of staff. The Head of Safety and Environment emphasised that front-line staff
involvement is a key part of the company process.

The Health and Safety Representative (TSSA) asked whether we could do more
to reduce the number of accidents involving elderly passengers alighting trains.
The view of the Committee was that in general, guards make announcements in
plenty of time.

The Health and Safety Representative, Island Line advised that there are no
significant issues of concern on the Island at present and that vegetation has
recently been cut back, especially in the vicinity of footpath crossings.

The Health and Safety Representative (ASLE&F) enquired about automatic


printout of schedule cards to show SDO locations. The group noted that this
would not cater for late changes in stock formation and that the positive action
of the guard marking the schedule card will maintain the focus on the SDO
locations applicable on the route.

JSC 09/020 The Committee discussed the latest issue of the CIRAS journal. The Trades
Union representatives advised the Committee that they no longer receive the
latest version of the CIRAS journal. The Head of Safety and Environment
agreed to investigate this.
ACTION (2009-08): Head of Safety and Environment

JSC 09/021 The Legislation and Standards Manager briefed the Committee on forthcoming
changes to Fire Safety legislation in response to a query raised by the
District Organiser (ASLE&F). The changes related to sub-surface stations only
and, in practice, do not change the way such stations are managed. The
Committee noted that the changes have no effect on the way that fire safety is
managed by South West Trains and Island Line.

JSC 09/022 The Company Council Representative (ASLE&F) asked for an update on
modifications to the Class 455 fleet to provide cab-cooling and enquired
about proposals for stock changes during the summer to use air-conditioned
stock in place of stock that is not fitted with air-conditioning. The Engineering
Director advised that although the trial fitment of cab cooling to a Class 455
unit was successful, Porterbrook, the units’ owners, have indicated that similar
modifications across the 455 fleet do not meet their investment criteria. The
Engineering Director advised that SWT are still in discussions with Porterbrook
to try to move this issue forward, however it is too late for any modifications to
take effect by this summer.

(continued…)

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SSW JSC(09)2nd
Draft Minutes 09/015 – 09/027

JSC 09/022 Class 455 cab-cooling (continued)

The Operations Director advised that train planning were developing a


contingency plan whereby the WICC would be able to swap some 455s with
450s on particularly hot days. The scope for such swaps is greater at
weekends.

The Committee agreed to leave the item on the agenda and to review the
experiences over the summer period at the JSC meeting in September.

JSC 09/023 The Head of Employee Wellbeing briefed the Committee on proposals to
change the way screening for drugs is carried out. The new method of
screening will produce an indicative result within five minutes. The Head of
Employee Wellbeing advised that we propose to carry out a three month trial
during the planned random screening programme, whereby samples are tested
using both the new and existing methods to prove that the method is effective.
The Head of Employee Wellbeing advised that we do have a number of “false
positive” tests each period through the authorised use of medication.

The Head of Safety and Environment noted that one of the benefits of the
testing method is reduced anxiety waiting for test results. The Regional
Organiser (RMT) noted that this will not remove anxiety should the “instant”
screening reveal a positive result.

The Committee agreed that the Head of Employee Wellbeing should conduct
the trial of the new method of screening and to present the results back to the
next Joint Safety Committee.
ACTION (2009-09): Head of Employee Wellbeing

JSC 09/024 The Head of Safety and Environment asked the Trades Union representatives to
provide an up to date list of health and safety representatives
following the recent organisational changes. The Trades Union full time officials
advised that in many cases they are unaware of who has left the company.
The Legislation and Standards Manager agreed to review the existing list with
the Human Resources Director to identify where individuals had left the
company before sending the list out to the full time officials.
ACTION (2009-10): Legislation and Standards Manager /
Human Resources Director

JSC 09/025 The Health and Safety Representative (ASLE&F) advised the Committee that he
believed that there had been an increase in the number of Class 458 units in
service with the gangway doors not deployed. The Engineering Director
advised that this should not be the case, although from time to time, there may
be one or two units in service in this condition due to defects.

(continued…)

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SSW JSC(09)2nd
Draft Minutes 09/015 – 09/027

JSC 09/025 Class 458 gangway doors (continued)

The Operations Director asked the Drivers Health and Safety Representatives to
advise him of unit numbers and dates if he became aware of any future
instances and he will follow them up to find out the reason.

JSC 09/026 The Committee considered the topic for discussion at the next meeting. The
Legislation and Standards Manager advised that BTP will be giving a
presentation on how they respond to staff assaults at the next meeting. The
Committee agreed that the presentation by the Safety Standards and
Emergency Planning Manager on preparing for unexpected situations should
be deferred to the December meeting.

JSC 09/027 The date of the next meeting of Joint Safety Committee is Wednesday
23 September 2009 and will be held in the Beaulieu Room, Friars Bridge
Court starting at 13:00.

Please advise the Legislation and Standards Manager of any items for inclusion
on the agenda for this meeting by 5pm on Tuesday 8 September, including
any supporting papers.

The date of the December JSC meeting is:


• Wednesday 16 December 2009.

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