SSW JSC(09)3rd Draft Minutes 09/28 – 09/45

Stagecoach South Western Trains Limited
DRAFT Minutes of a meeting of Joint Safety Committee held on Wednesday 23 September 2009 at Friars Bridge Court present: Stewart Palmer Andy Pitt Jan Chaudhry Christian Roth Ian Johnston Andrew Welsby Brian Cook Keith Usher Barbara Davenport Graham Morris Martin Dye Dave Gunningham Alan Martin Peter Gale Rickey Goodman Bill Read Malcolm Campbell Iain Anderson John Walsh Andrew Edwards Managing Director (chairman) Designate Managing Director Operations Director Engineering Director Customer Services Director Human Resources Director Head of Safety and Environment Acting Head of Operational Standards Head of Employee Wellbeing District Organiser (ASLE&F) Company Council Representative (ASLE&F) Drivers Health and Safety Representative (ASLE&F) Health and Safety Representative, Island Line Regional Organiser (RMT) Company Council Representative (RMT) Drivers Health and Safety Representative (RMT) Health and Safety Representative (RMT) Divisional Secretary (TSSA) Health and Safety Representative (TSSA) Legislation and Standards Manager (secretary)

Apologies for absence were received from: Mick Pollek Regional Industrial Organiser, Unite the Union Item JSC 09/28 The Chairman welcomed Committee members. The Committee noted the minutes of the last meeting, held on 10 June 2008. The Committee reviewed the items on the actions tracking log. Any actions carried forward have been recorded on the log, which is appended to these minutes. The Legislation and Standards Manager gave a presentation to Committee members on South West Trains’ and Island Line’s safety performance for Periods 2, 3, 4 and 5 2009/10. 30.01 Performance Indicators The Committee noted the improving trend in the performance indicators, which continues to be positive, compared with the TOC average. (continued…)
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SSW JSC(09)3rd Draft Minutes 09/28 – 09/45

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Safety Performance (continued) 30.02 Door Operating Irregularities The Committee noted that there continues to be a number of door operating irregularities each period despite the numerous actions that have been taken to reduce the number since the Desiros were introduced. The Committee accepted that there will be an underlying level of human error associated with this task. The Committee noted that the company have included provision for a technological solution to the problem as part of the HLOS funding proposal for the 10-car railway. 30.03 Staff Assaults The Committee noted that the number of physical assaults and cases of verbal abuse / threat appear to be at a consistent level. The Drivers’ Health and Safety Representative (RMT) asked if we could investigate the number of these incidents where the member of the public is under the influence of alcohol. The Head of Safety and Environment agreed to investigate whether there is a connection and to report back to the Committee. ACTION (2009-11): Head of Safety and Environment 30.04 Wording of Safety and Environmental Performance Report The Company Council Representative (ASLE&F) expressed his concerns about some of the wording of the commentary into the circumstances of the SPAD at WK126 signal. The Acting Head of Operational Standards explained the reasons for the current wording, but agreed to consider the issues raised for future reports.

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The Committee noted that there were no significant issues affecting South West Trains or Island Line from recent issues of the CIRAS journal.

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The Company Council Representative (ASLE&F) raised the issue of cabcooling on the 455 fleet and gave an example of a date when drivers had raised the issue of 455 units remaining in service when air-conditioned Desiro stock was stabled in Clapham yard. The Operations Director advised that stock changeovers had been made on at least two occasions during the summer but that various operational issues had made this more difficult than originally anticipated. The Chairman advised that we are still putting pressure on Porterbrook to rentalise the cost of the modification to the 455 fleet over the lifetime of the units but Porterbrook remain unwilling to do this.

(continued…)
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SSW JSC(09)3rd Draft Minutes 09/28 – 09/45

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Class 455 cab-cooling (continued) The District Organiser (ASLE&F) advised that because of the length of time this issue has been ongoing, it will not be acceptable to be in the same position next summer and asked that the company enter into early discussions with ASLEF about a temporary stock plan for Summer 2010 as well as pursuing resolution of the issue of funding for the modification to the Class 455 fleet with Porterbrook. ACTION (2009-12): Operations Director

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The Head of Employee Wellbeing briefed the Committee on the findings of the trial into the new method of carrying out screening for drugs. The Head of Employee Wellbeing advised that the trial had been successful and that the screening results for the new system matched those of the existing method of screening. The Committee agreed that the new method of screening should be used in future for all for-cause and random screening.

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The Head of Employee Wellbeing gave an update on swine-flu affecting South West Trains and Island Line Trains employees. There have been 58 cases during the summer with the peak being experienced in July. The NHS is advising that numbers are expected to increase again in the autumn, although most of the cases are expected to coincide with the new school term. The Head of Employee Wellbeing advised that South West Trains and Island Line Trains will follow the government advice on the level of precautions that are appropriate and confirmed that we have contingency arrangements in place in case we need to introduce further control measures.

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The Regional Organiser (RMT) advised the Committee that there is some confusion in the working time limits operated by the company for non safety critical employees. The Human Resources Director and Customer Service Director advised that there have been no changes in the working time limits since the Safety and Health Manual was last revised and set out the working time limits in Paper A. The Health and Safety Representative (RMT) advised that some managers and roster clerks are unaware of the limits. The Head of Safety and Environment agreed to publish the limits within the Safety and Health Manual procedure. ACTION (2009-13): Head of Safety & Environment

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The Company Council Representative (RMT)advised the Committee that there is an issue with the positioning of the Oyster machine within the ticket office at Wimbledon. The Company Council Representative (RMT) confirmed that the issue had been raised locally but could not be resolved satisfactorily. The Customer Service Director agreed to look into the matter and to respond directly to the Company Council Representative (RMT). ACTION (2009-14): Customer Service Director

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The Legislation and Standards Manager advised the Committee of a proposal to carry out another safety culture survey as described in Paper B. The Committee accepted the proposal.

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The Head of Safety and Environment advised the Committee of the launch of a safety publications database for use by managers and health and safety representatives.

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The Regional Organiser (RMT) advised the Committee that Fleet Company Council have raised an issue regarding the number of first aiders / appointed persons proposed for one of the traincare depots. The Human Resources Director and Head of Safety and Environment agreed to look into the issue and to set out clearly the company’s position based on legal requirements and the content of the Safety and Health Manual procedure. ACTION (2009-15): Human Resources Director / Head of Safety and Environment

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The Regional Organiser (RMT) advised the Committee that one of the Area Managers has indicated that 3 monthly health and safety walks will now be carried out once a year. The Head of Safety and Environment agreed to look into the matter and to ensure that health and safety walks continue to be carried out in line with the company procedure. ACTION (2009-16): Head of Safety and Environment

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The Drivers Health and Safety Representative (RMT) asked for an update on progress with the proposed Cycle to Work scheme. The Human Resources Director advised that the scheme had been postponed whilst the organisational changes affecting the Human Resources department had taken effect. The Human Resources Director advised that he would look into reinvigorating the scheme.

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SSW JSC(09)3rd Draft Minutes 09/28 – 09/45

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The Company Council Representative (ASLE&F) raised an issue regarding train drivers having to use the same bus as passengers for late night services that are disrupted due to engineering work. The Company Council Representative gave an example of Northam Drivers having to make a 2-hour bus journey on a Saturday night during August. The Chairman indicated that the normal principle in these circumstances is that we will not provide taxi facilities for traincrew if we expect our passengers to travel by bus, however the circumstances as set out are worthy of review. The Chairman asked the Drivers Company Council representative to provide the information to the Operations Director who agreed to raise the issue at his team meeting and to review the guidelines for the provision of taxis in these circumstances. ACTION (2009-17): Drivers Company Council Representative ACTION (2009-18): Operations Director

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The Company Council Representative (ASLE&F) raised an issue regarding the general cleanliness of the SWT fleet at the moment, particularly Class 455 units. The Chairman advised that the recent drive to take cost out of the business has undoubtedly had an effect on the general cleanliness of the fleet. The company will work hard to maintain the right balance so that trains and workplaces are maintained to an acceptable level.

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Members of the Committee expressed thanks on behalf of their members for the work that Mr Palmer has done to improve safety during his time on the railway, in particular in his role as Managing Director of South West Trains and wished him a happy retirement.

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The date of the next meeting of Joint Safety Committee is Wednesday 16 December 2009 and will be held in the Beaulieu Room, Friars Bridge Court starting at 13:00. Please advise the Legislation and Standards Manager of any items for inclusion on the agenda for this meeting by 5pm on Tuesday 1 December, including any supporting papers. Proposed meeting dates for 2010 will be circulated as soon as they are available.

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