Oracle Projects R12 Concepts:

Project: A project is a primary unit of work that can be broken down into one or more
tasks.
Task : t is the small unit of work created under the project a!ainst which transaction can
be created.
Project Classes:
Oracle PA has pro"ided three pre defined project classes.
Indirect projects #rack o"erhead acti"ities and costs of the or!ani$ation. Note:
Does not generate revenue and invoicing process.
Capital projects #rack asset de"elopment acti"ities and costs% and costs are
capitali$ed as one or more assets.
Contract projects - Contract projects created with e&ternal customer to track
cost% re"enue% and billin!.
Oracle projects enable project managers to:
'ffecti"ely o"er see their projects.
Asses pro!ress a!ainst milestone and bud!ets.
(taff their projects with appropriate talent.
)uickly !enerate enterprise wide reports to help project mana!ers to take efficient
decisions.
Modules Belonging to Projects family:
Oracle Project Costin!.
Oracle Project *illin!.
Oracle Project Resource +ana!ement.
Oracle Project +ana!ement.
Oracle Project Collaboratoion.
Oracle Project * projects.
Oracle Project Profit Analysis.
Integration of Oracle Projects:
Oracle Projects Integration with Other Applications
Oracle eneral !edger Integration
Oracle Projects fully inte!rates with Oracle ,eneral -ed!er so you can update your ,-
balances with Oracle Projects acti"ity. .hen you transfer cost and re"enue information to
Oracle ,eneral -ed!er% you use Oracle Projects to collect all project cost and re"enue
detail transactions% summari$e them% and transfer them to Oracle ,eneral -ed!er.
Oracle "uman #esources Integration
Oracle Projects shares or!ani$ation% job% and employee information with Oracle /uman
Resources. f your business does not use Oracle /uman Resources% you can easily enter
this data in Oracle Projects. Oracle /uman Resources inte!ration includes:
*usiness ,roup definition
Or!ani$ations and Or!ani$ation /ierarchies definitions
0ob #itle definitions
'ntry of 'mployees and 'mployee Assi!nments% includin! date1effecti"e
assi!nments o"er time and specification of super"isors and billin! titles
Oracle Purc$asing and Oracle Payables Integration: Oracle Projects fully inte!rates
with Oracle Purchasin! and Oracle Payables% and allows you to enter project1related
re2uisitions% purchase orders% and supplier in"oices usin! those applications. .hen you
enter project1related information in Oracle Purchasin! and Oracle Payables% the system
carries the project information from the re2uisition to the purchase order in Oracle
Purchasin!% to the supplier in"oice in Oracle Payables% and to the project e&penditure in
Oracle Projects. 3ou can report committed costs of re2uisitions and purchase orders that
are outstandin! a!ainst your projects in Oracle Projects.
Oracle Internet %&penses Integration: Oracle Projects fully inte!rates with Oracle
nternet '&penses and Oracle Payables so that you can easily create project e&pense
reports in i'&penses% and pay them in Oracle Payables. 3ou can also enter e&pense
reports in Oracle Projects and use Oracle Payables to create in"oices from the e&pense
reports% maintain and track payments of them% and transfer the accountin! transactions to
Oracle ,eneral -ed!er.
Oracle #ecei'ables Integration: Oracle Projects fully inte!rates with Oracle
Recei"ables to process your in"oices and track customer payments. Oracle Projects
!enerates draft in"oices and uses Oracle Recei"ables to collect payments for the project
in"oices and transfer the accountin! transactions to Oracle ,eneral -ed!er. .hen you
transfer in"oices to Oracle Recei"ables% Oracle Projects also maintains project balances
of unbilled recei"ables and unearned re"enue and creates accountin! transactions for
these amounts.
Oracle (ssets Integration: Oracle Projects allows you to mana!e capital projects. n a
capital project% you collect construction1in1process 4CP5 and e&pensed costs for each
asset you are buildin!. 3ou use Oracle Projects to collect all asset cost detail transactions%
summari$e them% and transfer them to Oracle Assets to become depreciable fi&ed assets.
Oracle Assets will create and transfer journal entries to Oracle ,eneral -ed!er to relie"e
the CP account and record the asset cost.
%&ternal )ystems Integration
3ou can upload transactions from e&ternal cost collection systems into Oracle Projects
usin! the #ransaction mport interface and Oracle .ebA6 upload tool. 3ou can load
2uantities or 2uantities and raw costs for the transactions. Oracle Projects calculates
burdened cost% re"enue% and in"oice amounts% and performs all accountin! functions for
these imported transactions.
Oracle Project Costing:
Oracle Project Costin! pro"ides inte!rated cost mana!ement solutions for all projects
within an enterprise.
Process '&penditures to calculate their cost related to projects.
6etermine the ,- Accounts to which the costs will be posted.
Create Accountin! and transfer of accountin! information to ,-.
.hat is si!nificance of creatin! Project related accountin! in ,- +odule7
#he si!nificance is when financial reports are run then all the e&penditures related to
projects are tracked separately.
Project Costin! tracks all the costs8'&penditures related to a project. #his will help
9inance +ana!ers to effecti"ely take decisions on the project. #otal costs of runnin!
business is calculated.
*eatures a'ailable in Project Costing:
#emplate dri"en Project definition.
9inancial plan and bud!et creation 4+ulti Currencies5.
Accrual '&penditure captures.
'&penditure control collection and Adjustment.
*urdenin! 9unctionality.
Rule *ased ,- Account 9unctionality.
6rilldown Reports.
CP Cost collection :Capital Asset Creation;.
f we are implementin! e&ternal projects then oracle billin! module is used.
Oracle Project Costin! could be entered Oracle Project *illin!.
Oracle Project Billing:
nte!rated (olution to Project *illin!.
Oracle e&ternal projects in"ol"es *illin!. 4e&: (er"ices to clients.5
Oracle Project Types:
Project #ask Ownin! Or!: owns Projects contains #asks
<ote: 9or e"ery project at least one task should be associated.
Contract Projects: .here ser"ices are deli"ered e&: A consultin! company can use their
ser"ices to earn re"enue. *illin! is in"ol"ed for the ser"ices pro"ided to client. .e ha"e
projects billin! module to mana!e functionality around that area.
Capital Projects: n capital projects a company is buildin! an Asset. 9or e&: a
manufacturin! company=s Asset is in construction process and there is whole project
floatin! around buildin! the Asset. Once the Asset is ready we can capitali$e it by
puttin! the Asset in Asset=s module.
Once the Asset is built you can use that Asset within your or!ani$ation or sell it to a
customer but the project that is in"ol"ed in buildin! the Asset will be handled usin!
Project +odule.
ndirect Project: #hese projects are internal to company and are not billed to client or you
are not buildin! any Asset. #hese projects are e&pense in nature and in"ol"e impro"in!
processes within company. 9or e&: up!radin! your software% Reno"ation of office.
#hese e&penses are indirect in nature and mostly billed to the company.
Project )ummary Balances:
Transaction +Transaction ,ate- ,eri'ed ! ,ate and P( ,ate.
'ach project will ha"e at least one #ask associate and it can ha"e multiple #asks.
3ou can enter transactions and Associate the transaction with those #asks which
will result into Costs.
'ach transaction will deri"e a ,- date and Projects date for that transaction.
<ote: n a ideal situation when a Projects period is open ,- periods should not be
closed. (ystem will allow ,- to close but it is the responsibility of the PA team lead to
make sure to "alidate all the transactions within PA module to be transferred to ,-
pertainin! to that period. f we try to close the PA period without transferrin! the PA
transactions then PA will "alidate the system and stop the user from closin! the books.
Profile Option: %nabled %n$anced period processing.
#unning #eplicate )eeded program:
Configuring Implementation Options:
)ystem :
-ed!er: Primary -ed!er 4operatin! unit pointin! to5
*usiness ,roup:
(ummari$ation period type : PA period 4can be calculated based on PA or ,-5.
Calender <ame:
PA Period #ype: +onths 4Can assi!n weeks e"en we select month in ,-.5
6efault Asset *ook:
Or!ani$ation /ierarchy: <A consultin!
Currency:
9unctional Currency:
Costin! '&chan!e Rate 6ate #ype: to con"ert forei!n currencies.
'&chan!e Rate #ype: Corporate. .e can create our own type.
Project )etup:
Project <umberin!: +anual% Automatic% Alphanumeric.
Project8#ask Ownin! Or!ani$ation: <A consultin!.
4Only the or!ani$ations included in /ierarchy can be selected.5
(tart Or!ani$ation: <A consultin!.
)taffing: All the numbers selected here are defaulted to projects.
%&pnd/Costing:
'&penditure Cycle (tart 6ay: Monday
mport contin!ent worker #ime cards with PO inte!ration
Interface Cost to !:
nterface 'mployee -abor Costs
nterface Contin!ent .orker -abor Costs.
'&penditure8'"ent Or!ani$ation: <A consultin!.
Billing:
nterface Re"enue #o ,-
n"oice <umberin!.
Centrali$ed n"oice Processin!: Centrali$ed86e1centrali$ed in"oicin! depends on setup.
n"oice *atch (ource:
(ales Credit #ype:
Customer Relationships: <O
Cross C$arge:
Internal Billing:
nter project billin!. Re"enue for one project is billin! for another.