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Finding the Public Domain:

19 Institutions Making an Impact




Kristina Eden and Melissa Levine
University of Michigan Library

Educause E-Live! Nov 5, 2014
Speakers
Kristina Eden, University of Michigan,
Instruction Librarian for the Copyright Review
Management System (CRMS)

Melissa Levine, University of Michigan,
Principal Investigator, CRMS
Contact us: copyright@umich.edu
Copyright determination: Why now?

Bibliographic indeterminacy
Investment in our collections
Low certainty on rights status
Fulfilling the promise of the public
domain


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What is CRMS?
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Three IMLS National Leadership Grants:
CRMS-US (2008-2011)
CRMS-World (2011-2014)
CRMS Toolkit (2014-2016)
Advisory Board
Jack Bernard Georgia Harper
Kenneth Crews Peter Hirtle
Kevin Smith Jessica Litman
Sharon Farb Bobby Glushko
HathiTrust Digital Library
~12,449,175 total volumes
~6,398,477 book titles
~326,246 serial titles
~4,357,211,250 pages
558 terabytes
147 miles
10,115 tons
4,582,899 volumes in the
public domain (~37% of total)
Statistics as of 2014-10-24 from http://www.hathitrust.org/statisics_info
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Limited (search-only)
Full view
Viewability Breakdown
4,582,899
volumes in the
public domain
63%
37%
In-Copyright or Undetermined Public Domain
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CRMS Institutions
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Baylor University
University of California, Irvine
University of California, Los
Angeles
University of California, San
Francisco
California Digital Library
Columbia University
Dartmouth College
Duke University
Univ. of Illinois, Urbana-
Champaign


Indiana University
Johns Hopkins University
University of Maryland
McGill University
University of Michigan
University of Minnesota
Northwestern University
The Ohio State University
Penn State University
Princeton University
University of Wisconsin


Leveraging the Community
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Virtual International Authority File (VIAF)
Stanford Renewal Database
CRMS-US
US publications
1923-1963
Formalities (copyright
renewal registration)
CRMS-World
UK, Australia, Canada
1870s-1940s
Author death dates
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Two independent reviews of every volume
Complex and unresolvable items are set aside (Undetermined)
Final determinations are exported, updating the HathiTrust rights
database
For both
CRMS-World candidate pool
May 2012-present
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HathiTrust
ingests new
volumes
from partner
libraries
Candidate
pool headed
towards
completion



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Review Interface Security Measures



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Review Interface How it works



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A Brief Demonstration
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Two review process
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identify a practical scope of inquiry
comprehensively research the law
use proven and auditable methods
standardize training
expect complications and uncertainty
Achieving Legally Reliable Results
Results to Date (2008-2014)
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58% Public Domain
16% In Copyright
26% Undetermined
Public
Domain
236,466
IC
67,342
UND
107,077
CRMS Projects So Far
2008 - October 2014:
410,000+ volumes reviewed
Approx 236,500 in the public domain
(58%)
Those volumes opened up/now
available as full-text in HathiTrust






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Making the Public Domain Tangible
March 16, 2012 Nov 10, 2008 Feb 12, 2014
Lessons - Training
Improving remote training tools
Individual time commitments
Centralized training model
Working on smaller sub-projects
(Spain)




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Author death dates






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Creating/Updating NACO Records
Inserts





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GATT Restoration
Restoration of US copyrights for
works in the public domain

Non-US works and authors
1. Is there a foreign author?
2. Was it public domain in the home
country before Jan 1, 1996?
3. Was it simultaneously published in
US?
4. Was it published in the US 1923-
1963?

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Arthur C. Clarke, INTERPLANETARY
FLIGHT (1951)
Crowdsourcing
Can we identify patterns?
Where is the easiest place to
start?
Dissertations
Languages other than English
Photographs
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Undetermined category
26% are
unclear
Top 12 Languages in HathiTrust

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English,
3,243,743,
56%
German,
600,936, 10%
French,
476,989, 8%
Spanish,
285,951,
5%
Chinese,
245,170, 4%
Russian,
238,373,
4%
Japanese,
218,472, 4%
Italian,
165,571, 3%
Arabic,
118,254,
2%
Latin,
89,777,
2%
Portuguese,
56,971, 1%
Polish, 54,643,
1%
Next IMLS Grant
December 2014 February 2016

Continue UK, Australia, Canada reviews
Sustainability plan with HathiTrust
Toolkit and Perspectives







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Elaine L. Westbrooks, University of Michigan
(Chair)
Kyle Courtney, Harvard University
Sharon Farb, UCLA
Joseph Hafner, McGill University
Melissa Levine, University of Michigan
Monica McCormick, New York University
Kevin Smith, Duke University
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HathiTrust: Rights and Access Working Group
Purpose: To promote HathiTrusts ability to provide the widest possible access to its
collections within the law by establishing priorities for rights determinations and strategies
for engagement with rights holders.
http://www.hathitrust.org/rights_and_access_charge
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Looking to the future
CRMS Toolkit
Expand scope to works beyond the English
language
Tackle the undetermined volumes
State government documents
Linked data ideas
Copyright Review Management System-US
https://www.lib.umich.edu/imls-national-leadership-grant-crms

Copyright Review Management System-World
https://www.lib.umich.edu/imls-national-leadership-grant-crms-world


Melissa Levine, mslevine@umich.edu
Richard Adler, rcadler@umich.edu
Justin Bonfiglio, jbonfig@umich.edu
Kristina Eden, keden@umich.edu
Thank You!