MAYOR AND CITY COUNCIL 

 

WORK SESSION 
Wednesday, November 12, 2014 – 1:00 P.M. 
 
 
A Closed Session is scheduled from 11:30 AM – 1:00 PM to discuss legal and personnel matters. 
 
 

AGENDA 
 
1. 

CALL TO ORDER 
 

2. 

REPORT ON CLOSED SESSION – Wednesday, November 12,  2014 – 11:30 a.m. – 1:00 p.m. 
 

3. 

ACKNOWLEDGEMENTS AND RECOGNITIONS 
 

4. 
 

COMMENTS FROM THE PUBLIC 
Any person who may wish to speak on a matter scheduled for discussion on the Work Session Agenda 
may be heard during Comments from the Public for a period of three (3) minutes or such time as may 
be deemed appropriate by the Council President.  Anyone wishing to be heard shall state their name, 
address and the Agenda item on which he or she wishes to speak.  

 
5. 

NEW BUSINESS 
 

 

A.  Bid Opening – Water and Wastewater Chemicals  
 

 

B. 

Bid Award Recommendation for Fire/EMS and Beach Patrol Medical Supplies presented by 
Procurement Manager 

C. 

Request to Purchase Police Vehicles Off State Contract presented by Procurement Manager 

 
 
 
 

D.  Request to Approve 2016 Special Events Schedule and Changes to 2015 Schedule presented by 
Special Events Director 
 

 

E. 

Request Approval to Amend Canal Dredging Contract presented by City Engineer 

F. 

FY15 Pension and Retiree Health Fund Contributions presented by Finance Administrator 

 
 
 
6. 

ADJOURN 
 

 

WORK SESSION -MAYOR AND CITY COUNCIL
WEDNESDAY, NOVEMBER 12, 2014

2. Report on Closed Session – November 12, 2014 – 11:30 a.m. –
1:00 p.m. – Legal and Personnel Matters

NOTICE OF CLOSED SESSION OF MAYOR & CITY COUNCIL OF OCEAN CITY
DATE AND TIME:
PLACE:
SUBJECT:
VOTE:

Wednesday, November 12, 2014
11:30 a.m.
City Hall
Legal and Personnel Matters
UNANIMOUS
OTHER:
FOR:
AGAINST:
ABSTAIN:
ABSENT:

AUTHORITY: State Government Article: Section 10-508(a) Annotated Code of Maryland
PURPOSES:
1. To discuss:
(i) the appointment, employment, assignment, promotion, discipline, demotion,
compensation, removal, resignation or performance evaluation of
X
appointees, employees or officials over whom it has jurisdiction; or
(ii) any other personnel matter that affects one or more specific individuals;
2. To protect the privacy or reputation of individuals with respect to a matter that is
not related to public business
3. To consider the acquisition of real property for the public purpose and matters
directly related thereto;
4. Consider a matter that concerns the proposal for a business or industrial
organization to locate, expand or locate in the state;
5. Consider the investment of public funds;
6. Consider the marketing of public securities;
X
7. Consult with counsel to obtain legal advice;
8. Consult with staff, consultants or other individuals about pending or potential
litigations;
9. Conduct collective bargaining negotiations or consider matters that relate to the
negotiations;
10. Discuss public security if the public body determines that public discussion
would constitute a risk to the public or public security, including;
a) the deployment of fire and police services and staff; and
b) the development and implementation of emergency plans
11. Prepare, administer or grade a scholastic, licensing or qualifying examination;
12. Conduct or discuss an investigative proceeding on actual or possible criminal
conduct;
13. Comply with a specific constitutional, statutory or judicially imposed
requirement that prevents public disclosures about a particular proceeding or
matter; or
14. Before a contract is awarded or bids are opened, discuss a matter directly related
to a negotiation strategy or the contents of a bid or proposal, if public discussion
or disclosure would adversely impact the ability of the public body to participate
in the competitive bidding or proposal process

REPORT OF CLOSED SESSION
OF THE MAYOR AND CITY COUNCIL OF OCEAN CITY

Prior to this open session of the Mayor and City Council being held on
Wednesday, November 12, 2014, a closed session was held on Wednesday,
November 12, 2014 at 11:30 a.m. The following is a report of the closed session.
1. A statement of the time, place, and purpose of the closed session is attached.
2. A record of the vote of each member as to closing the session is attached.
3. A citation of the authority under the law for closing the session is attached.
4. (a) Topics of Discussion: Legal and Personnel Matters
(b) Persons present:
Mayor Richard Meehan
City Manager David Recor
Council President Lloyd Martin
Council Secretary Mary Knight
Council Members Doug Cymek; Dennis Dare; Wayne Hartman; Matt James;
and Tony DeLuca
City Solicitor Guy Ayres
Internal Auditor Susan Childs
Executive Office Associate Diana Chavis

Action(s) taken:
Motion to close meeting:
Time:

H:\Wpdoc\closedsess.wpd

WORK SESSION -MAYOR AND CITY COUNCIL
WEDNESDAY, NOVEMBER 12, 2014
4. COMMENTS FROM THE PUBLIC
Any person who may wish to speak on a matter scheduled for discussion on the Work
Session Agenda may be heard during Comments from the Public for a period of three
(3) minutes or such time as may be deemed appropriate by the Council President.
Anyone wishing to be heard shall state their name, address and the subject on which
he or she wishes to speak.

WORK SESSION -MAYOR AND CITY COUNCIL
WEDNESDAY, NOVEMBER 12, 2014
5. NEW BUSINESS
A. Bid Opening – Water and Wastewater Chemicals

Water & Wastewater Chemical Bids
Vendor Listing
Vendor
American International Chemical
135 Newbury Street
Famington, MA 01701
Nick Glum
ng@aicma.com
508-270-1852
Biosafe Systems
22 Meadow Street
East Hartford, CT 06108
Attn: Jeff Sanderson
888-273-3088
jsanderson@biosafesystems.com
Brenntag Northeast, Inc.
1105 North Point Blvd., Suite 311
Baltimore, MD 21224
Attn: Mark Zabel
443-928-9014
Carmeuse Lime
11 Stanwx Street, 11th Floor
Pittsburg, PA 15222
Attn: Felicia Reid
866-780-0974
felicia.reid@carmeusena.com
Carus Corporation
315 Fifth Floor
Peru, IL 61354
Attn: Samantha Pumo
800-435-6856, ext. 6503
bids@caruscorporation.com
Chemrite, Inc.
5202 Belle Wood Court
Buford, GA 30518
Aaron Opp
Aaron@chemrite.com
770-271-5576
Chemtreat Inc.
4461 Cox Road
Glen Allen, VA 23060
janek@chemtreat.com

Bid

Chesapeake Corporation
817 Woods Road
Cambridge, MD 21613
Attn: Barbara J. Cummings
410-221-1494
bcummings@chesapeakecorporation.com
Colony Pool Service, Inc.
5107 Governor Printz Blvd.
Wilmington, DE 19809
Tim Kelly
tim@colonypool.com
302-762-2250
General Chemical Performance Products
90 East Halsey Road
Parsippany, NJ 07054
Attn: Bid Department Water Chemicals
George S. Coyne Chemical Company, Inc.
3015 State Road
Croydon, PA 19021-6997
Attn: Chris Miriello
215-785-3000
cmiriello@coynechemical.com
Graymount PA, Inc.
965 East College Avenue
Pleasant Gap, PA 16823
Attn: Randy Pletcher
814-355-4761
Greer Industries
570 Canyon Road
Morgantown, WV 26507-1900
304-296-1751
Chuck Bolyard
cbolyard@greerindutries.com
Intercoastal Trading, Inc.
P.O. Box 430
Secretary, MD 21664
Attn: Geroge Robinson, IV
410-228-1111
grobinson@intercoastaltrading.com

JCI-Jones Chemicals, Inc.
16248 Industrial Drive
Milford, VA 22514
Attn: Cortney Johnson
804-633-5066
cjohnson@jcichem.com
Keuhne Chemical Company, Inc.
86 North Hackensack Avenue
Kearny, NJ 07032-4673
Attn: Jackie Dicostanzi
bids@kuehnecompany.com
973-589-0700, ext. 3128
Marubeni Specialty Chemicals, Inc.
8675 Hidden River Parkway
Tampa, FL 33637
Attn: Martha Clark
813-972-5959
clark-m@marubeni-use.com
Maryland Chemical
3310 Childs Street
Baltimore, MD 21226
Attn: Katie Glose
410-752-1800
katieglose@mdchem.com
Polydyne, Inc.
1 Chemical Plant Road
Riceboro, GA 31323
Attn: Randall Vickery
912-880-2035
polybiddept@snfhc.com
SAL Chemical
3036 Birch Drive
Weirton, WV 26062
Lisa Jack
304-748-8200
ljack@salchem.com
Tidewater Products, Inc.
P.O. Box 23181
Toledo, OH 43623
Attn: Adam Karakas
419-534-9870
akarakas@tidewaterproducts.com

Tilley Chemical Company, Inc.
501 Chesapeake Park Plaza
Baltimore, MD 21220
410-574-4500
orders@tilleychem.com
USALCO, LLC
1120 Middle River Road
Baltimore, MD 21220
Attn: Brandy
410-918-2230
insidesales@usalco.com
Univar USA, Inc.
532 East Emaus Street
Middletown, PA 17057
Attn: Chris Fox
714-944-7171
chris.fox@univarusa.com

ADVERTISEMENT
Town of Ocean City, Maryland
Water & Wastewater Chemicals

The Town of Ocean City is seeking bids from qualified and experienced vendors to provide
Water and Wastewater Chemicals in conformity with the specifications detailed in the Bid
Documents.

Bid Documents for the Chemicals may be obtained from the Town of Ocean City’s Procurement
Department by either e-mailing the Purchasing Associate, Nicholas Rice, at
nrice@oceancitymd.gov or by calling 410-723-6643 during normal business hours, or via the
Town’s website, http://oceancitymd.gov/City_Manager/bids.html. Vendors are responsible for
checking this website regarding this bid prior to submitting their bids. The Town of Ocean City
is not responsible for the content of any Bid Document received through any third party bid
service. It is the sole responsibility of the vendor to ensure the completeness and accuracy of
their Completed Bid Documents.

Sealed Bid Documents are due no later than Monday, November 10th, 2014 by 4:30 p.m. and
will be opened and read aloud at the Mayor and City Council Work Session held on Wednesday,
November 12th, at 1:00 p.m. Bids are to be submitted to Town of Ocean City, Attn: City
Manager, 301 N. Baltimore Avenue Room 230, Ocean City, MD 21842. Late Completed Bid
Documents may or may not be accepted, Council will use their discretion in determining
acceptance of late Completed Bid Documents.

Minority business enterprise vendors are encouraged to compete for award of the Water &
Wastewater Chemicals Contract.

Catrice Parsons
Procurement Manager
Town of Ocean City, Maryland

FORM OF BID WATER & WASTEWATER CHEMICALS

Water Chemicals-Anticipated
Line

Description

1

Liquid Caustic Soda 50%
Potassium Permanganate
(330.75lb Drum)
Chlorine (One Ton Cylinder)

26,000 Dry Lbs.

572,000 Dry Lbs. (22 Loads)

3,969 Lbs. (12 Drums)

18,235 Lbs (55 Drums)

4 to 8 Cylinders

100 Cylinders (1200 cwt)

Chlorine (150 lb. Cylinder)
*Polymer-Clarifloc N-3300P
(50# Bag)
*Polymer-Clarifloc R-A3320

27 Cylinders

200 Cylinders (252 cwt)

40-55Lb. Bags

80 Bags

40-55Lb. Bags

40 Bags

2
3
4
5
6

Per Load

Est. Annual Usage

Unit $

Ext. $

Unit $

Ext. $

*NO SUBSTITUTES

Wastewater Chemicals-Anticipated
Line

Description

1

Chlorine (One Ton Container)

2

HTH

3
4

Per Load

Est. Annual Usage
60 Containers

Sulfur Dioxide (Tons)

8 to 12 Containers
100Lb. Plastic Pail/Delivery
Size 1,000 Lbs.
4 to 6 Containers

Lime (Tons)

25 Tons

600 Tons

5

Liquid Caustic 50% (Gallons)

400 Gallons

4,200 Gallons

6

Sodium Hypochlorite 15% (Gallons)

1,000 Gallons

4,500 Gallons

7

Sulfuric Acid 66 BE (Gallons)
Polymer-ZETAG8846FS or equal as
determined by in-house testing

400 Gallons

3,000 Gallons

2 of 275 Gallon Totes

60,000 Lbs.

8

1,000 Lbs.
50 Containers

WORK SESSION -MAYOR AND CITY COUNCIL
WEDNESDAY, NOVEMBER 12, 2014
5. NEW BUSINESS
B. Bid Award Recommendation for Fire/EMS and Beach
Patrol Medical Supplies presented by Procurement
Manager

TOWN OF

The White Marlin Capital of the World

TO:
FROM:
THRU:
RE:
DATE:

Agenda Item #

5B

Council Meeting

11/12/14

The Honorable Mayor, Council President and Members of Council
David L. Recor, ICMA-CM, City Manager
Nicholas Rice, Purchasing Associate
Fire/EMS & Beach Patrol Medical Supply Bid Award Recommendation
November 5, 2014

ISSUE(S):

Annual bid award for medical supplies for Fire/EMS and
Beach Patrol Departments

SUMMARY:

Staff has reviewed bids and has determined the price per item.

FISCAL IMPACT:

Purchase medical supplies at lowest price per item meeting
specifications per attached Recommendation for Award Memo
and Bid Tabs.

RECOMMENDATION:

Recommend to award per the attached Recommendation for
Award Memo
Goal: Excellent Service through a High Performing Town Organization

ALTERNATIVES:

Buy without awarding sealed bids.

RESPONSIBLE STAFF:

Nicholas Rice, Purchasing Associate

COORDINATED WITH:

Chris Shaffer, Deputy Fire Chief
Ward Kovacs, Beach Patrol Lt.

ATTACHMENT(S):

1) Bid Tabs for Fire/EMS and Beach Patrol
2) Recommendation for Award Memo

TOWN OF

The White Marlin Capital of the World

Date:
To:
From:
Subject:

November 5, 2014
David L. Recor, ICMA-CM, City Manager
Nicholas Rice, Purchasing Associate
Medical Supplies-Fire/EMS & Beach Patrol

CITY COUNCIL
LLOYD MARTIN
President
MARY P. KNIGHT
Secretary

I have reviewed the medical supply bids that were acknowledged at the October
14th work session. The low bidder results are listed on the attached bid tab sheets.
After meeting with Deputy Fire Chief Shaffer, it was determined that the low bidder
for Fire/EMS Line Items 5, 6-12, 20-27, 30, 50, 64-66, 73, 84, 88, 89 and 104 would
not be accepted as these items needed to be brand specific. The lowest requested
brand name bid was then accepted. It is the recommendation of Chris Shaffer,
Deputy Fire Chief, Ward Kovacs, Beach Patrol Lt., and I to award the bids to the
following companies:
Fire/EMS Medical Supplies:
Ever Ready:
No.
Description
5.0 Un-Cuffed ET Tubes 10 /Box

34

Ammonia Inhalants 10 Per Box

70

Adult NRB Mask With Vent

99

Transpore Tape .5 inch 12 Per Box

104
105

Triangular Bandages 40x40x56 w/pins
Surgical Clipper Blade Assembly 50 Per Box

CITY MANAGER
DAVID L. RECOR, ICMA-CM
CITY CLERK
KELLY L. ALLMOND, CMC
City Clerk

$9.55/bx
$1.30/bx
$39.14/cs
$4.94/bx
$4.50/dz
$132.50/bx

Description

Pricing

48

Epi Pen 0.3mg Auto Injector

62

Epinephrine Auto-inject Pen Adult .3MG

$128.07/ea
$128.07/ea

Henry Schein:
No.

BRENT ASHLEY
DOUGLAS S. CYMEK
DENNIS W. DARE
JOSEPH M. MITRECIC
MARGARET PILLAS

Pricing

7

Garden State Medical:
No.

MAYOR
RICHARD W. MEEHAN

Description

Pricing

4

Meconium Aspirators

15

Intubation Style Magill Forceps Pediatric

16

Intubation Style Magill Forceps Adult

17

Thomas Pediatric ET Tube Holders

18

Thomas Adult ET Tube Holders

$3.85/ea
$3.36/ea
$3.35/ea
$2.5704/ea
$2.5704/ea

www.oceancitymd.gov
P.O. BOX 158 ● OCEAN CITY, MARYLAND ● 21843-0158

City Hall – (410) 289-8221 ● FAX – (410) 289-8703

2001

28

55 gallon Biohazard Bag

29

7-10 Gallon Biohazard Bags

32

N-95 Masks Regular

33

45

Fluid solidifying powder 5oz bottle
Aneroid Spygmomanometers Large Adult Size12
Black
Adult blue sensor w/snap

46

Disposable Probe covers 25/bx

50

P2 Sharps Shuttle

58

Autoguard IV Cath Non Winged 24 Ga 50 bx

59

Ringers lactate1000mL 12 per CS (see Note 1)

60

Ringers lactate 500mL 24 per CS (see Note 1)

38

66

30cc Luer Lok Tip Syringe 25/Box

67

1cc Safety Syringe With Needle 50/Box

68

3cc Safety Syringe With Needle 50/ Box

69

23ga Safety Needle Only Box/50

72

Infant NRB Mask With Vent

80

10 FR Gastric Sump Tubes Salem 10/Box

81

12FR Gastric Sump Tube Salem 10/Box

82

14 FR Gastric Sump Tubes Salem 10/Box

83

16 FR Gastric Sump Tubes Salem 10/Box

88

1"x3" Band Aids Sheer

89

2"x4 1/2 " Extra Large Band Aids

91

Stiffneck Select Adult Collars

92

Stiffneck Select Pediatric Collars

97

4" Kling Non Sterile 12 Per Bag 96 Per Case

98

6" Kling Non Sterile 6 Per Bag 48 Per Case

103

Trauma Dressings

106

Medium Alcohol Preps Medium 200 Per box

108

Speedblock Set

111

6x9 Regular Instant Cold Ice Pack Case/24

112

Universal Base only

Midwest Medical Supply:
No.
Description
5

Latex free nasopharyngeal airways

13

3.0 Uncuffed ET Tubes 10/Box

14

4.0 Uncuffed ET Tubes 10/Box

19

Quick Trach Emergency Cric Kits

39

Safety lancets

$46.75/cs
$42.17/cs
$15.72/bx
$83.05/bx
$18.27/ea
$1.015/ea
$0.98/bx
$1.54/ea
$101.51/bx
$13.69/cs
$29.29/cs
$8.05/bx
$17.41/bx
$16.20/bx
$13.95/bx
$52.51/cs
$20.01/bx
$20.01/bx
$20.01/bx
$20.01/bx
$2.81/bx
$5.30/bx
$247.51/cs
$93.81/cs
$41.93/cs
$31.21/cs
$112.01/cs
$1.30/bx
$23.07/ea
$6.27/cs
$245.87/bx

Pricing
$11.98/kit
$6.99/bx
$6.99/bx
$131.32/ea
$9.41/bx

40

Adscope Stethoscope Black

41

Cardiology Scope Burgundy

52

0.4 mg Nitro Spray 4.9gm 200 Metered Doses

71

Pediatric NRB Mask With Vent

76

8FR Whistle Tip Suction Cath 10/Box

77

12 FR Whistle Tip Suction Cath 10/Box

78

14FR Whistle Tip Suction Cath 10/Box

79

18 FR Whistle Tip Suction Cath 10/Box

Nashville Medical & EMS:
No.
Description
42

Disposable Pen Light w/ Pupil Gauge 6 Per Pack

53

Autoguard IV Cath Non Winged 14Ga 50bx

54

Autoguard IV Cath Non Winged 16Ga 50bx

55

Autoguard IV Cath Non Winged 18 Ga 50bx

56

Autoguard IV Cath Non Winged 20 Ga 50bx

57

Autoguard IV Cath Non Winged 22 Ga 50bx

93

7.5" Bandage Scissors

94

Ring Cutters

95

1200cc Green Top Suction Canisters

Shabach Services LLC:
No.

Description

36

Aneroid Spygmomanometers regular adult
complete; navy
Aneroid Spygmomanometers Infant size 7 Black

37

Aneroid Spygmomanometers Child Size 9 Black

44

Pediatric blue sensor electrode

49

Epi Pen JR 0.15mg Auto Injector

51

Sharps Containers

63

Epinephrine Auto-inject Pen Junior .15 MG 2/pk

85

Sterile 4x4 25 Pks of 2 Ply /24 Per Case

86

Sterile 5x9 16 Per Box

109

2x9 ArmBoards Case/100

110

3x18 ArmBoards Case/100

35

Southeaster Emergency Equipment:
No.
Description
1

King Airway LT-D supraglottic airway kit size 3

2

King Airway LT-D supraglottic airway kit size 4

$23.90/ea
$50.28/ea
$168.23/ea
$39.52/cs
$1.70/bx
$1.70/bx
$1.70/bx
$1.70/bx

Pricing
$3.09/pk
$102.09/bx
$102.09/bx
$97.59/bx
$97.59/bx
$97.59/bx
$0.69/ea
$3.49/ea
$124.32/cs

Pricing
$15.34/ea
$11.75/ea
$11.75/ea
$9.65/bx
$208.32/ea
$36.43/cs
$150.00/ea
$1.50/cs
$3.86/cs
$65.16/cs
$83.48/cs

Pricing
$28.12/ea
$28.12/ea

3

King Airway LT-D supraglottic airway kit size 5

6

Berman oral airways set 00-6 (box of 10)

8

5.5 Cuffed ET Tubes 10/Box

9

6.0 Cuffed ET Tubes 10/box

10

7.0 Cuffed ET Tubes 10/Box

11

8.0 Cuffed ET Tubes 10/Box

12

9.0 Cuffed ET Tubes 10/Box

20

Needle Decompression Kits Complete w/valve

21

6.0 Tracheal Tube With Controllable Tip 10/Box

22

30

7.0 Tracheal Tubes With Controllable Tip 10/Box
Macintosh #4 Disposable Fiber optic Laryngoscope
Blades
Miller #3 Disposable Fiber Optic Laryngoscope
Blades
Macintosh #3 Disposable Fiber Optic Laryngoscope
Blades
Miller #2 Disposable Fiber Optic Laryngoscope
Blades
Macintosh #2 Disposable Fiber Optic Laryngoscope
Blades
Cavicide Disinfectant Spray 24oz bottle

31

Quick Clean 7oz

43

Level one glucose glutcose 15g 3pk

47

81mg Chewable Aspirin Orange/Cherry

61

Rolled Blue Non Latex Tourniquet 1000/Case

64

5cc Luer Lok Tip Syringe 100/Box

65

10cc Luer Lok Tip Syringe 100/Box

73

Pediatric Nasal Cannula

74

Nebulizer w/pediatric aerosol dragon mask

75

Beck Airway Airflow Monitor count/10

84

250mL Sterile Water 24 Per Case

87

1 3/4" Butterfly Box medium 100/box

90

Sterile Burn Sheets/12 Per Case

96

Yankauer Suction Tips & Suction Tubing Set

100

Transpore Tape 1" 12 Per Box

101

Transpore Tape 2" 6 Per Box

23
24
25
26
27

102

Tegaderm 100 Per Box 6x7 cm

107

Nail Polish Remover Pads 100 Per Box

$28.12/ea
$1.70/set
$9.70/bx
$9.70/bx
$9.70/bx
$9.70/bx
$9.70/bx
$98.23/ea
$85.70/bx
$85.70/bx
$65.80/ bx (20)
$65.80/ bx (20)
$65.80/ bx (20)
$65.80/ bx (20)
$65.80/ bx (20)
$87.72/cs (12)
$44.36/cs (12)
$2.50/pk
$0.63/bt
$85.00/cs
$8.75/bx
$10.66/bx
$55.00/cs (50)
$20.10/cs (10)
$56.80/bx
$105.12/cs
$1.42/bx
$70.44/cs
$28.80/cs (20)
$9.66/bx
$9.66/bx
$28.13/bx
$3.41/bx

Beach Patrol Medical Supplies:
Ever Ready:
No.
Description

Pricing

4

Sting Kill Wipes

8

Large Gauze Pads

10

Individually wrapped gauze rolls

$0.65/bx
$4.35/bx
$0.09/ea

Description

Pricing

2

Small Band-Aids

5

First Aid Antiseptic liquid

6

Trainers Athletic Tape

7

Instant Ice Packs

9

Small Gauze Pads

11

Triangular bandages individually wrapped

$0.79/bx
$3.65/ea
$27.73/cs
$6.27/cs
$2.42/bx
$0.17/ea

Henry Schein:
No.

Southeastern Emergency Equipment:
No.
Description
1

Adult Mini Kit CPR Mask

3

Large Band-Aids

Pricing
$10.99/ea
$2.38/ box (50)

The respective departments will purchase these medical supplies out of their annual medical
supply budgets, as needed. In FY15 Fire/EMS has $33,500 budgeted and Beach Patrol has $4,886
budgeted towards disposable medical supplies. The prices were bid based on approximate
amounts for bidding purposes only.
Thank you for your consideration.

Fire/EMS Medical Supplies

Fire/EMS Medical Supplies
Garden
State
Medical

Henry
Schein

MMS-A
Medical
Supply
Company

Nashville
Medical &
EMS

Shabach
Services
LLC

Southeastern
Emergency
Equipment

$9.93
$1.93
$47.42
$10.09
$2.34
$210.23
$234.98
NO BID
$4.09
$3.85
$4.20
$2.7236
$2.7236
$57.70
$51.64
$16.90
$99.47
$21.23
$1.75
$1.03
$1.64
$107.55
$25.00
$36.48
$7.67
$18.37
$17.11
$14.75
$169.38
NO BID
NO BID
NO BID
NO BID

NO BID
$1.89
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
$102.69
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID

$11.44
$2.09
$55.65
$7.86
$4.19
$214.20
$208.32
$150.00
$4.55
$3.89
$4.18
$2.835
$2.835
$114.35
$57.26
$19.69
$89.21
$19.35
$1.90
$1.01
$1.68
$114.61
$31.50
$56.95
$10.46
$20.24
$18.86
$16.39
$91.35
$26.25
$26.25
$26.25
$26.25

$9.70
$1.93
$53.00/ case (50)
$13.86
$3.72
$203.07
NO BID
NO BID
$3.98
$3.41
$3.41
$2.67
$2.67
$133.76/ case (1000)
$47.00/ case (500)
$17.05/ box (20)
$92.64/ case (24)
$21.64
$1.56 (250)/case
$8.75
$1.58
$105.48
$61.32
$105.12
$17.67
$18.02
$16.79
$14.47
$216.00/ case (50)
$22.50
$22.50
$22.50
$22.50

Line

Description

Part #

Brand

UOM Qty. Ever Ready

7
34
70
99
104
105
48
62
4
15
16
17
18
28
29
32
33
38
45
46
50
58
59
60
66
67
68
69
72
80
81
82
83

5.0 Un-Cuffed ET Tubes 10 /Box
Ammonia Inhalants 10 Per Box
Adult NRB Mask With Vent
Transpore Tape .5 inch 12 Per Box
Triangular Bandages 40x40x56 w/pins
Surgical Clipper Blade Assembly 50 Per Box
Epi Pen 0.3mg Auto Injector
Epinephrine Auto-inject Pen Adult .3MG
Meconium Aspirators
Intubation Style Magill Forceps Pediatric
Intubation Style Magill Forceps Adult
Thomas Pediatric ET Tube Holders
Thomas Adult ET Tube Holders
55 gallon Biohazard Bag
7-10 Gallon Biohazard Bags
N-95 Masks Regular
Fluid solidifying powder 5oz bottle
Aneroid Spygmomanometers Large Adult Size12 Black
Adult blue sensor w/snap
Disposable Probe covers 25/bx
P2 Sharps Shuttle
Autoguard IV Cath Non Winged 24 Ga 50 bx
Ringers lactate1000mL 12 per CS (see Note 1)
Ringers lactate 500mL 24 per CS (see Note 1)
30cc Luer Lok Tip Syringe 25/Box
1cc Safety Syringe With Needle 50/Box
3cc Safety Syringe With Needle 50/ Box
23ga Safety Needle Only Box/50
Infant NRB Mask With Vent
10 FR Gastric Sump Tubes Salem 10/Box
12FR Gastric Sump Tube Salem 10/Box
14 FR Gastric Sump Tubes Salem 10/Box
16 FR Gastric Sump Tubes Salem 10/Box

SU1-7333-50
9-001
HU 1059
3M 1527-0
ADI Medical
3M 9660
0500-1

Sunmed

MV

Box
Box
Case
Box
Dozen
Box
Each
Each
Each
Each
Each
Box
Box
Case
Case
Box
Case
Each
Case
Box
Each
Box
Case
Case
Box
Box
Box
Box
Case
Box
Box
Box
Box

2
40
4
24
24
2
24
24
15
12
12
2
4
2
10
4
24
12
12
10
100
2
4
4
2
2
2
2
1
4
4
4
4

88

1"x3" Band Aids Sheer

JJ 4644

Johnson & Johnson

Box

25

$16.25

NO BID

$2.81/bx

$3.02

NO BID

$2.09

$1.25/ box (100)

89

2"x4 1/2 " Extra Large Band Aids

JJ 5716

Johnson & Johnson

Box

20

91
92
97
98
103
106
108
111
112

Stiffneck Select Adult Collars
Stiffneck Select Pediatric Collars
4" Kling Non Sterile 12 Per Bag 96 Per Case
6" Kling Non Sterile 6 Per Bag 48 Per Case
Trauma Dressings
Medium Alcohol Preps Medium 200 Per box
Speedblock Set
6x9 Regular Instant Cold Ice Pack Case/24
Universal Base only

980011
980021
KE 2247
KE 2249
KE 1967
S3511
LA983032
2594B
L 983060

Laerdal

Case
Case
Case
Case
Case
Box
Each
Case
Box

8
2
8
8
3
12
300
36
10

$7.72
$375.00
$150.00
$47.72
$35.50
$127.69
$13.75
$26.35
$12.90
$318.75

NO BID
$356.87
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID

$5.30/bx
$247.51/cs
$93.81/cs
$41.93/cs
$31.21/cs
$112.01/cs
$1.30/bx
$23.07/ea
$6.27/cs
$245.87/bx

$5.67
$525.00
$210.00
$44.38
$33.02
$118.77
$1.35
$24.30
$9.35
$259.00

NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
$10.49
NO BID

$2.92
$615.30
$603.75
$596.74
$225.79
$125.50
$2.09
$24.47
$11.54
$270.27

$2.38/ box (50)
$261.50/ case (50)
$261.50/ case (50)
$43.37
$32.24
$116.00/ case (50)
$1.34
$23.83
$12.55
$254.00/ box (10)

LL 545050101201

N 0101
ADC 315
ADC 315
LA 400
LA 500
173
116
3M 1860
41101
760-BP
R-00-S/4
175031
KE 8301
BD 381412
2B2324
2B2323
SS30LT
BD 305903
BD 305906
BD 305902
RU 395497
MV 1217-10
MV 1217-12
MV 1217-14
MV 1217-16

Kendall*
Hudson
3M
ADI
3M
Dey *
AMEDRA
*
ADC
ADC
Laerdal
Laerdal
Medical Action
Medical Action
3M
Red-Z
Prosphyg
AMBU
Suretemp
Kendall
BD Insyte
Baxter
Baxter
Terumo
BD
BD
BD
Micromist
MV
MV
MV

Laerdal
Kendall
Kendall
Kendall
Dynarex
Laerdal
KwikCold *
Laerdal

$9.55/bx
NO BID
$8.71
$1.30/bx
$2.986
$1.48
$39.14/cs
NO BID
$40.01
$4.94/bx
$10.67
$5.51
$4.50/dz
NO BID
$1.93
$132.50/bx $258.28
$196.01
$428.85 $128.07/ea $437.36
$342.82 $128.07/ea $308.50
$5.80
$5.31
$3.85/ea
$4.33
NO BID
$3.36/ea
$4.73
NO BID
$3.35/ea
$3.3876
NO BID
$2.5704/ea
$3.3876
NO BID
$2.5704/ea
$114.19
NO BID
$46.75/cs
$50.44
NO BID
$42.17/cs
$17.65
NO BID
$15.72/bx
$99.00
NO BID
$83.05/bx
$26.93
NO BID
$18.27/ea
$1.7886
NO BID
$1.015/ea
$10.94
NO BID
$0.98/bx
$1.84
$1.93
$1.54/ea
$112.50
$131.47 $101.51/bx
$60.00
NO BID
$13.69/cs
$120.00
NO BID
$29.29/cs
$20.34
NO BID
$8.05/bx
$24.08
NO BID
$17.41/bx
$22.44
NO BID
$16.20/bx
$19.34
NO BID
$13.95/bx
$193.65
NO BID
$52.51/cs
$28.50
NO BID
$20.01/bx
$29.50
NO BID
$20.01/bx
$29.50
NO BID
$20.01/bx
$29.50
NO BID
$20.01/bx

Fire/EMS Medical Supplies

Fire/EMS Medical Supplies

Line

Description

Part #

Brand

5
13
14
19
39
40
41
52
71
76
77
78
79
42
53
54
55
56
57
93
94
95
35
36
37
44
49
51
63
85
86
109
110
1
2
3
6
8
9
10
11
12
20
21
22

Latex free nasopharyngeal airways
3.0 Uncuffed ET Tubes 10/Box
4.0 Uncuffed ET Tubes 10/Box
Quick Trach Emergency Cric Kits
Safety lancets
Adscope Stethoscope Black
Cardiology Scope Burgundy
0.4 mg Nitro Spray 4.9gm 200 Metered Doses
Pediatric NRB Mask With Vent
8FR Whistle Tip Suction Cath 10/Box
12 FR Whistle Tip Suction Cath 10/Box
14FR Whistle Tip Suction Cath 10/Box
18 FR Whistle Tip Suction Cath 10/Box
Disposable Pen Light w/ Pupil Gauge 6 Per Pack
Autoguard IV Cath Non Winged 14Ga 50bx
Autoguard IV Cath Non Winged 16Ga 50bx
Autoguard IV Cath Non Winged 18 Ga 50bx
Autoguard IV Cath Non Winged 20 Ga 50bx
Autoguard IV Cath Non Winged 22 Ga 50bx
7.5" Bandage Scissors
Ring Cutters
1200cc Green Top Suction Canisters
Aneroid Spygmomanometers regular adult complete; navy
Aneroid Spygmomanometers Infant size 7 Black
Aneroid Spygmomanometers Child Size 9 Black
Pediatric blue sensor electrode
Epi Pen JR 0.15mg Auto Injector
Sharps Containers
Epinephrine Auto-inject Pen Junior .15 MG 2/pk
Sterile 4x4 25 Pks of 2 Ply /24 Per Case
Sterile 5x9 16 Per Box
2x9 ArmBoards Case/100
3x18 ArmBoards Case/100
King Airway LT-D supraglottic airway kit size 3
King Airway LT-D supraglottic airway kit size 4
King Airway LT-D supraglottic airway kit size 5
Berman oral airways set 00-6 (box of 10)
5.5 Cuffed ET Tubes 10/Box
6.0 Cuffed ET Tubes 10/box
7.0 Cuffed ET Tubes 10/Box
8.0 Cuffed ET Tubes 10/Box
9.0 Cuffed ET Tubes 10/Box
Needle Decompression Kits Complete w/valve
6.0 Tracheal Tube With Controllable Tip 10/Box
7.0 Tracheal Tubes With Controllable Tip 10/Box

792-1-5075-04
SU1-7333-30
SU1-7333-40
RU 120900040
SLN-240
ADC 603
ADC 602
79541
MS-25058
RU 40450080
RU 40450012
RU 40450014
RU 40450018
S3604
BD 381467
BD 381454
BD 381444
BD 381434
BD 381423
DYND 04001H
7522
BE-484410
760-A
760-BP
760-BP
N-00-S-25
0501-1
K-8970

Robertazzi
Sunmed
Sunmed
Rusch
Surgilance
ADC
ADC
Nitrolingual*
Micromist
Rusch
Rusch
Rusch
Rusch
ADC*
BD Insyte
BD Insyte
BD Insyte
BD Insyte
BD Insyte
Medline*
EMI*
Bemis
Prosphyg
Prosphyg
Prosphyg
AMBU
Dey *
Kendall

LL 54505010102

AMEDRA

KE 3033
KE 9190
6640B
6642B
KLTD213EA
KLTD214EA
KLTD215EA
792-1-1508000EA
SU1-7333-55
SU1-7333-60
SU1-7333-70
SU1-7333-80
SU1-7333-90

Kendall
Kendall
Morrison
Morrison
King
King
King
Berman
Sunmed
Sunmed
Sunmed
Sunmed
Sinmed

Gtpts-8.5-6.0fsns

Cook

1627A
1628A

Endotrol
Endotrol

UOM Qty. Ever Ready
Kit
Box
Box
Each
Box
Each
Each
Each
Case
Box
Box
Box
Box
Pack
Box
Box
Box
Box
Box
Each
Each
Case
Each
Each
Each
Box
Each
Case
Each
Case
Case
Case
Case
Case
Case
Case
Set
Box
Box
Box
Box
Box
Each
Box
Box

24
2
2
12
24
24
12
12
4
3
3
3
3
10
2
2
2
2
2
24
15
2
24
12
12
10
24
2
24
10
10
2
3
4
4
4
24
2
2
4
2
2
24
3
3

$10.90
$9.55
$9.55
$139.33
$12.23
$29.60
$72.87
$173.65
$47.90
$7.00
$7.00
$7.00
$7.00
$4.86
$130.00
$130.00
$108.75
$108.75
$99.38
$3.00
$8.67
$138.60
$22.22
$22.22
$22.22
$13.03
$428.85
$69.38
$342.82
$131.25
$221.02
$95.12
$129.55
$36.00
$36.00
$36.00
$2.50
$12.95
$12.95
$12.95
$12.95
$12.95
$108.05
$94.28
$94.28

Garden
State
Medical

Henry
Schein

NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
$138.57
$131.47
$131.47
$131.47
NO BID
$17.85
$178.02
NO BID
NO BID
NO BID
NO BID
$248.47
NO BID
$496.92
NO BID
NO BID
NO BID
NO BID
$42.32
$42.32
$42.32
$3.08
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID

$17.32
$8.71
$8.71
$150.62
$9.46
$24.91
$56.44
$441.87
$53.51
$2.01
$2.01
$2.01
$2.01
$4.29
$106.51
$106.51
$101.51
$101.51
$101.51
$1.37
$6.32
$137.77
$15.41
$15.41
$14.85
$10.57
$437.36
$57.61
$308.50
$57.37
$84.49
$78.01
$115.01
NO BID
NO BID
NO BID
$2.16
$9.21
$9.21
$9.21
$9.21
$9.21
NO BID
$81.51
$82.41

MMS-A
Medical
Supply
Company

Nashville
Medical &
EMS

$11.98/kit $9.90/ kit (6)
$6.99/bx
NO BID
$6.99/bx
NO BID
$131.32/ea
NO BID
$9.41/bx
NO BID
$23.90/ea
NO BID
$50.28/ea
NO BID
$168.23/ea
NO BID
$39.52/cs
NO BID
$1.70/bx
NO BID
$1.70/bx
NO BID
$1.70/bx
NO BID
$1.70/bx
NO BID
$3.55
$3.09/pk
$113.37
$102.09/bx
$113.37
$102.09/bx
$107.55
$97.59/bx
$107.55
$97.59/bx
$107.55
$97.59/bx
$2.56
$0.69/ea
$11.90
$3.49/ea
$132.96
$124.32/cs
$17.11
NO BID
$17.11
NO BID
$17.11
NO BID
$11.27
NO BID
$234.98
NO BID
$65.29
NO BID
NO BID
NO BID
$61.04
NO BID
$89.31
NO BID
$87.33
NO BID
$118.62
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
$1.61
$1.59/ set (8)
$9.93
NO BID
$9.93
NO BID
$9.93
NO BID
$9.93
NO BID
$9.93
NO BID
$101.17
NO BID
$86.68
NO BID
$86.68
NO BID

Shabach
Services
LLC

Southeastern
Emergency
Equipment

$2.49
$11.44
$11.44
$142.75
$13.89
$39.50
$159.08
$268.94
$69.30
$2.73
$2.73
$2.73
$2.73
$6.74
$114.61
$114.61
$114.61
$114.61
$113.64
$9.51
$8.26
$168.62
$15.34/ea
$11.75/ea
$11.75/ea
$9.65/bx
$208.32/ea
$36.43/cs
$150.00/ea
$1.50/cs
$3.86/cs
$65.16/cs
$83.48/cs
$29.03
$29.03
$29.03
$3.73
$12.49
$12.49
$12.49
$12.49
$12.49
$9.23
$90.30
$90.30

$15.66
$9.70
$9.70
$147.90
$12.23
$28.03
$58.30
NO BID
$86.00/ case (50)
$1.90
$1.90
$1.90
$1.90
$3.96
$111.18
$111.18
$105.48
$105.48
$105.48
$1.08
$4.39
$147.36/ case (48)
$18.99
$18.99
$18.99
$11.84
NO BID
$66.00/ case (20)
NO BID
$59.52
$26.56/ box (25)
$88.48
$107.00
$28.12/ea
$28.12/ea
$28.12/ea
$1.70/set
$9.70/bx
$9.70/bx
$9.70/bx
$9.70/bx
$9.70/bx
$98.23/ea
$85.70/bx
$85.70/bx

Fire/EMS Medical Supplies

Fire/EMS Medical Supplies

Line

Description

Part #

Brand

23
24
25
26
27
30
31
43
47
61
64
65
73
74
75
84

Macintosh #4 Disposable Fiber optic Laryngoscope Blades
Miller #3 Disposable Fiber Optic Laryngoscope Blades
Macintosh #3 Disposable Fiber Optic Laryngoscope Blades
Miller #2 Disposable Fiber Optic Laryngoscope Blades
Macintosh #2 Disposable Fiber Optic Laryngoscope Blades
Cavicide Disinfectant Spray 24oz bottle
Quick Clean 7oz
Level one glucose glutcose 15g 3pk
81mg Chewable Aspirin Orange/Cherry
Rolled Blue Non Latex Tourniquet 1000/Case
5cc Luer Lok Tip Syringe 100/Box
10cc Luer Lok Tip Syringe 100/Box
Pediatric Nasal Cannula
Nebulizer w/pediatric aerosol dragon mask
Beck Airway Airflow Monitor count/10
250mL Sterile Water 24 Per Case

5-5332-04
5-5333-03
5-3332-03
5-5333-02
5-53332-02
MX 13-1024
71307
LEC103305
1420-95
9634B
309603
309604
HU 1838
410312
5245A
BB-6139-22

GreenLine

87

1 3/4" Butterfly Box medium 100/box

90

Sterile Burn Sheets/12 Per Case

96

Yankauer Suction Tips & Suction Tubing Set

100
101
102
107

Transpore Tape 1" 12 Per Box
Transpore Tape 2" 6 Per Box
Tegaderm 100 Per Box 6x7 cm
Nail Polish Remover Pads 100 Per Box

UOM Qty. Ever Ready

Garden
State
Medical

Henry
Schein

MMS-A
Medical
Supply
Company

Nashville
Medical &
EMS

Shabach
Services
LLC

Southeastern
Emergency
Equipment

Braun

Box
Box
Box
Box
Box
Case
Case
Pack
Bottle
Case
Box
Box
Case
Case
Box
Case

4
4
2
2
2
8
12
36
25
1
1
2
1
2
6
24

$106.20
$106.20
$106.20
$106.20
$106.20
$106.85
$62.70
$2.53
$0.80
$110.00
$16.62
$11.93
$87.45
$73.38
$82.50
$101.64

NO BID
NO BID
NO BID
NO BID
NO BID
$125.596
NO BID
$3.186
$0.844
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID

$78.01
$78.01
$75.61
$75.61
$75.61
$83.41
$123.01
$10.43
$0.78
$86.41
$6.38
$8.25
$23.01
$47.51
$76.41
$62.65

$80.24
$80.24
$80.24
$80.24
$80.24
$94.86
$52.83
$2.78
$0.76
$93.39
$13.13
$10.87
$66.25
$69.86
NO BID
NO BID

NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
$110.00
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID

$52.39
$52.39
$52.39
$52.39
$52.39
$66.70
$56.45
$4.19
$0.82
$108.15
$25.92
$22.31
$23.63
$45.36
$62.79
$125.75

$65.80/ bx (20)
$65.80/ bx (20)
$65.80/ bx (20)
$65.80/ bx (20)
$65.80/ bx (20)
$87.72/cs (12)
$44.36/cs (12)
$2.50/pk
$0.63/bt
$85.00/cs
$8.75/bx
$10.66/bx
$55.00/cs (50)
$20.10/cs (10)
$56.80/bx
$105.12/cs

4331

Johnson & Johnson

Box

15

5180B
CN-34880/
CN37040
3M 1527-1
3M 1527-2
3M 1624W
S3509

Roehampton

Case

2

$16.25
$154.94

NO BID
NO BID

$2.69
$91.86

$2.03
$76.55

NO BID
NO BID

$2.84
$75.48

$1.42/bx
$70.44/cs

Conmed

Case

2

3M

Box
Box
Box
Box

24
15
4
12

$190.00
$9.87
$9.87
$28.75
$4.38

NO BID
$19.85
$19.90
NO BID
NO BID

$10.75
$10.26
$33.01
$3.42

$126.70
$10.09
$10.09
$33.73
$3.60

NO BID
NO BID
NO BID
NO BID
NO BID

$146.48
$15.37
$15.74
$45.97
$3.75

$28.80/cs (20)
$9.66/bx
$9.66/bx
$28.13/bx
$3.41/bx

Greenline
Greenline
Greenline
Greenline
Cavicide
Eco-Lab
Level
Bayer *
ADI *
BD
BD
Husdon
Vixone
Beck

3M
3M
PDI

Beach Patrol Medical Supplies
Est.
UOM Qty.

Ever
Ready

Henry
Schein

$0.65/bx
$4.35/bx

$0.84
$4.87

NO BID
$4.59

$4.55
$6.97

NO BID
$5.13/ box (100)

Box
Each
Case
Case
Box

$0.09/ea
100
$1.18
50
$4.15
14
$62.00
12
$12.00
24
$2.82

$0.51
$0.79/bx
$3.65/ea
$27.73/cs
$6.27/cs
$2.42/bx

NO BID
NO BID
NO BID
NO BID
NO BID
$2.63

$3.15
$1.70
$3.93
$41.78
$11.68
$4.60

$2.12/pk - pk (12)
$1.25/ box (100)
NO BID
$40.80/ case (32)
$12.55/ case (24)
$2.36/ box (100)

Each

50

Each
Box

48
24

$0.17/ea
NO BID
$3.75

$0.20
NO BID
NO BID

$5.59
$63.12
$3.17

$3.35/case - case (240)
$10.99/ea
$2.38/ box (50)

Line

Description

Part #

Brand

4
8

Sting Kill Wipes
Large Gauze Pads

#213-014
#3354

CSM
4x4

Box
Box

100
24

10

Individually wrapped gauze rolls

Not specified

2x2

Each

150

2
5
6
7
9

Small Band-Aids
First Aid Antiseptic liquid
Trainers Athletic Tape
Instant Ice Packs
Small Gauze Pads
Triangular bandages individually
wrapped
Adult Mini Kit CPR Mask
Large Band-Aids

7028LF 1-inch
2OZ
#619
RA08310B
#3353

Kendall
Bactine
Cramer
Medi-First
3x3
36” x 36” x
51”
Sealeasy
Medline

11
1
3

Not specified
#170
NON25504

MMS-A
Medical Shabach
Supply Services
Southeastern
Company
LLC
Emergency Equipment

$0.40
$3.50
$3.80

WORK SESSION -MAYOR AND CITY COUNCIL
WEDNESDAY, NOVEMBER 12, 2014
5. NEW BUSINESS
C. Request to Purchase Police Vehicles Off State Contract
presented by Procurement Manager

TOWN OF

The White Marlin Capital of the World

TO:
FROM:
THRU:
RE:
DATE:

Agenda Item #

5C

Council Meeting

November 12, 2014

The Honorable Mayor, Council President and Members of Council
David L. Recor, ICMA-CM, City Manager
Catrice Parsons, Procurement Manager
Vehicle Trust Purchase Requests
November 4, 2014

ISSUE(S):

Request permission to purchase vehicles as approved in the FY15
Budget.

SUMMARY:

Requesting permission to purchase five (5) Police Tahoe’s from
State of Maryland contract BPO# 001B4400297/Type 10-CP.
The Maryland State Contract allows other government agencies
to piggy back their contracts.

FISCAL IMPACT:

$156,630.00

RECOMMENDATION:

Purchase vehicles as outlined in the FY15 Vehicle Trust Purchase
Schedule.
Goal: Excellent Service through a High Performing Town Organization

ALTERNATIVES:

Delay the purchase of approved equipment and bid out through
the Town or do not replace the equipment.

RESPONSIBLE STAFF:

Catrice Parsons, Procurement Manager

COORDINATED WITH:

Elton Harmon, Police Lieutenant

ATTACHMENT(S):

1) Memorandum
2) Vehicle Replacement Schedule

MEMOR ANDUM

DATE:

11/04/14

TO:

CATRICE PARSONS, PROCUREMENT MANAGER, TOWN OF OCEAN
CITY

THRU:

CHIEF ROSS BUZZURO, OCPD

FROM:

LT. ELTON HARMON, ASSISTANT SUPPORT SERVICES COMMANDER
OCPD

RE:

FY 15 PURCHASES OF FIVE (5) POLICE VEHICLES.

The Ocean City Police Department is requesting that Catrice Parsons (Procurement
Manager, Town of Ocean City) purchase on our behalf, five (5) Police Vehicles / Chevy
Tahoe’s.
One (1) Unmarked 2x4 Chevy Tahoe (Silver Ice)
One (1) Marked 2x4 Chevy Tahoe (White)
Three (3) Marked 4x4 Chevy Tahoe’s (White)
All five (5) vehicles are to include the following:
1) LED Spot Light on the driver side.
2) Red/White auxiliary dome light.
3) Six additional Keys/Remotes (Including Programing) per vehicle.

Lt. Elton Harmon

Recommended for Replacement in FY15
Ref # Equip #
847
2687
805
2100
822
2356
823
2357
824
2597

Year
2008
2003
2005
2005
2007

Department
Police Department
Police Department
Police Department
Police Department
Police Department

Make Replacement Vehicle
Chevy Unmarked Tahoe 4X2
Chevy
Marked Tahoe 4X2
Chevy
Marked Tahoe 4X4
Chevy
Marked Tahoe 4X4
Chevy
Marked Tahoe 4X4

Silver Ice
Summit White
Summit White
Summit White
Summit White

Transfer
ring
Actual Budgeted
Vehicle
Cost
Cost
Variance
Auction 29,886
28,000
(1,886)
Auction 29,886
28,000
(1,886)
Auction 32,286
30,000
(2,286)
30,000
(2,286)
Auction 32,286
Auction 32,286
30,000
(2,286)
156,630

146,000

(10,630)

Procurement Method
Maryland State Contract
Maryland State Contract
Maryland State Contract
Maryland State Contract
Maryland State Contract

WORK SESSION -MAYOR AND CITY COUNCIL
WEDNESDAY, NOVEMBER 12, 2014
5. NEW BUSINESS
D. Request to Approve 2016 Special Events Schedule and
Changes to 2015 Schedule presented by Special Events
Director

TOWN OF

The White Marlin Capital of the World

TO:
THRU:
FROM:
RE:
DATE:

Agenda Item #

5D

Council Meeting

November 12, 2014

The Honorable Mayor, Council President and Members of Council
David L. Recor, ICMA-CM, City Manager
Frank C. Miller, Special Events Director
Revised 2015 Special Events Schedule; New 2016 Special Events Schedule
November 5, 2014

ISSUE(S):

Request to approval revised 2015 special event dates and 2016 dates.

SUMMARY:

Although 2015 special event dates, representing events produced and
managed by the Town, were approved in the fourth quarter of 2013,
one date revision and two new events have formally been added. Art’s
Alive moved two weeks later in 2015. OCtoberfest and Prime Timer’s
Week are both new for 2015 and beyond.
OCtoberfest (Halloween in OC) is a combining of existing events and
will be supplemented with additional attractions over the coming
years. Those additional attractions may include costs as well as
revenue opportunities and remain in concept form at this time. A
formal presentation shall be made to Mayor and City Council at a later
date to unveil event details. The Prime Timers event will follow a
similar approval path starting on a small scale and build over the
coming years.
The 2016 dates follow suit with 2015, including the two new additions.

FISCAL IMPACT:

Not applicable

RECOMMENDATION:

Approve revised schedules.
1st Class Resort and Tourist Destination

ALTERNATIVES:

No staff alternatives suggested.

RESPONSIBLE STAFF:

Frank C. Miller, Special Events Director

COORDINATED WITH:

Recreation and Parks Department
Tourism Department
Hotel-Motel-Restaurant Association

ATTACHMENT(S):

1) 2015 Special Events Schedule
2) 2016 Special Events Schedule

2015 Town-Operated Special Events Schedule
Town of Ocean City, Maryland—Special Events Department
200—125th Street, Ocean City, MD 21842 410-250-0125

EVENT

SCHEDULED DATES

Springfest (25th Anniversary)

May 7-10, 2015 (Thursday-Sunday,
Mother’s Day Weekend)

Art’s Alive (15th Year)

June 27-28, 2015 (Saturday & Sunday)

Fourth of July (Downtown & NSP)

July 4, 2015 (Saturday)

Concerts on the Beach

July 8, 15, 22, 2015 (Wednesdays)
August 5, 12, 19, 26, 2015

Sundaes in the Park

July 12, 19, 26, 2015 (Sundays)

August 2, 9, 16, 23, 30, 2015

Sunfest (41st Anniversary)

September 24-27, 2015 (Thursday-Sunday)

Prime Timers Week

October 12-15, 2015 (Monday-Thursday)

OCtoberfest (Halloween in OC)

October 17-25, 2015 (Saturday-following Sunday)

Winterfest of Lights

November 19, 2015—January 3, 2016

New Years Eve (NSP)

December 31, 2015 (Thursday)

Revised 10/4/14

2016 Town-Operated Special Events Schedule
Town of Ocean City, Maryland—Special Events Department
200—125th Street, Ocean City, MD 21842 410-250-0125

EVENT

SCHEDULED DATES

Springfest (26th Anniversary)

May 5-8, 2016 (Thursday-Sunday,
Mother’s Day Weekend)

Art’s Alive

June 25-26, 2016 (Saturday & Sunday)

Fourth of July (Downtown & NSP)

July 4, 2016 (Monday)

Concerts on the Beach

July 13, 20, 2016 (Wednesdays)
August 3, 10, 17, 24, 31, 2016

Sundaes in the Park

July 10, 17, 24, 31, 2016 (Sundays)

August 7, 14, 21, 23, 28, 2016

Sunfest (42st Anniversary)

September 22-25, 2016 (Thursday-Sunday)

Prime Timers Week

October 10-13, 2016 (Monday-Thursday)

OCtoberfest

October 15-23, 2016 (Saturday-following Sunday)

Winterfest of Lights

November 17, 2016—January 1, 2017

New Year’s Eve (NSP)

December 31, 2016 (Saturday)

Revised 10/4/14

WORK SESSION -MAYOR AND CITY COUNCIL
WEDNESDAY, NOVEMBER 12, 2014
5. NEW BUSINESS
E. Request Approval to Amend Canal Dredging Contract
presented by City Engineer

TOWN OF

The White Marlin Capital of the World

TO:
THRU:
FROM:
RE:
DATE:

Agenda Item #

5E

Council Meeting

November 12, 2014

The Honorable Mayor, Council President and Members of Council
David L. Recor, ICMA-CM, City Manager
Terence J. McGean, PE, City Engineer
Canal Dredging
November 5, 2014

ISSUE(S):

Request to amend contract for Canal Dredging

SUMMARY:

The bid for Phase 1 canal dredging was awarded to Hi- Tide Marine
Construction in February. The council approved an additional
$250,000 in the FY15 Budget for additional dredging. H-Tide Marine
has indicated that they will hold their bid unit price to dredge
additional canals this season.

FISCAL IMPACT:

$250,000 budget in current year (FY15)

RECOMMENDATION:

Amend the existing dredging contract with Hi-Tide Marine to include
dredging canals at 25th street, and on the east and west sides of
Tern Dr., totaling 5,214 cubic yards at $47/cubic yard = $245,058.
More Livable Community for Residents

ALTERNATIVES:

Put a new contract out to bid.

RESPONSIBLE STAFF:

Terence McGean, City Engineer

COORDINATED WITH:

Not applicable

ATTACHMENT(S):

1) Existing contract bid tabulation
2) Canal priority list

Canal Dredge Bid Tabulation

Description
Base Bid Items
Canal #19 (Trimper/Hitchens)
Canal #29 (48th Street ‐ Wight bay)
Canal #21 (52nd Street south side)
Outfall A ( Seaweed La)
Outfall B (Tunnel Ave)
Outfall C (Sinepuxent Ave)
Outfall D (Jamaica)
Total Base Bid
Contingent Items
Residential dredge Canal 19 (cost/cy)
Residential dredge canal 20 (cost/cy)
Residnetial dredge canal 21 (cost/cy)
Additonal cost per cy transport to beach
Additional cost per cy transport to NSP
Bond
Addendum

Hi‐Tide

Shoreline
Design

Brittingham
Construction

EA & JO
Crandell

Lindstrom
Excavation

Staff
Estimate

       104,528
         83,754
       170,610
         18,283
         25,380
           4,653
         10,575
      417,783

    145,000
    135,000
    240,000
       34,500
       38,900
         8,000
       18,000
    619,400

         166,800
         133,650
         272,250
           29,175
           40,500
             7,425
           16,875
        666,675

        184,604
        241,680
        297,996
          30,400
          45,600
            9,500
          19,000
        828,780

           232,000
           192,000
           480,500
             43,200
             51,200
             21,250
             26,401
       1,046,551

       111,200
         89,100
       181,500
         19,449
         27,000
           4,950
         11,250
      444,449

$47.00
$47.00
$47.00

$82.00
$82.00
$82.00

$75.00
$75.00
$75.00

$60.00
$60.00
$60.00

No bid
No bid
No bid

$55.00
$55.00
$55.00

$47.00
$47.00
yes
yes

$70.00
$75.00
yes
yes

$75.00
$75.00
yes
yes

$60.00
$60.00
yes
yes

No bid
No bid
yes
yes

$50.00
$50.00
na
na

Preliminary Canal Dredge List (year 1-5)
Canal #
19
20
21
9
8
58
39
41
40
13
23
12
56
46
54
34.1
57
44.1

Location
Hitchens - Trimper
48th Street
52nd Street
25-1/2 Street
24th street
Old Landing - South Side
Old Landing - Winter Harbor
Old Wharf - Channel Bouy
Winter Harbor - Old Wharf
Tern - Plover
53rd - 54th Street (Macky's)
Behind Jolly Roger n/s
139th - Loop
Seaward - Windward
Peach Tree
Salt spray - Dory Finger Canal
Sea Captain - Laurel
Jamestown Road

Total

Channel Average Dredge Depth
Vol 4' dep Class
Length
Width
Depth
600
20
0.9
2224
450
20
1.01
1782
850
30
1.8
3630
700
20
2.3
2006
700
40
3.1
918
1100
20
2.33
2552
1958
20
2.6
6374
2000
20
3.2
5084
2000
20
3.3
4788
850
40
2.3
1653
1350
30
2.3
4559
1140
30
2.4
1555
1200
20
2.1
1725
525
30
2.4
925
1650
20
2.4
2094
400
20
2.4
565
1600
40
3
2379
220
30
3.1
271

18693

45084

Depth
Rank
1
1
1
2
3
2
2
3
3
2
2
2
2
2
2
2
3
3

Dredge
Year
1
2
3
7
17
10
15
19
22
8
9
11
6
13
14
12
16
18

Dredge
qty/yr
1
1
1
2
2
2
2
3
3
4
4
4
4
5
5
5
5
5

7636

11850
9872

9492

6234

45084

WORK SESSION -MAYOR AND CITY COUNCIL
WEDNESDAY, NOVEMBER 12, 2014
5. NEW BUSINESS
F. FY15 Pension and Retiree Health Fund Contributions
presented by Finance Administrator

TOWN OF

The White Marlin Capital of the World

TO:
THRU:
FROM:
RE:
DATE:

Agenda Item #

5F

Council Meeting

November 12, 2014

The Honorable Mayor, Council President and Members of Council
David L. Recor, ICMA-CM, City Manager
Wayne Evans, Human Resources Director
Martha Bennett, Finance Administrator
FY-15 Contribution to Pension Plans and Retiree Health
October 31, 2014

ISSUE(S):

Amount to contribute to fiduciary funds for FY15

SUMMARY:

Due to actuarial gains under the projected unit credit method,
pension plan funded ratio increased from 78.4% to 85.8% for
the public safety employees plan and from 85.2% to 90.7% for
the general employees plan. Annual recommended employer
contribution for FY15 is $1,057,783 less than the FY14 employer
contribution. The recommended contribution for retiree health
plan (OPEB) is $534,000 less than FY14.

FISCAL IMPACT:

Actuarial recommended contribution is $1,843,098 less than
budgeted for the General Fund & $228,566 less than budgeted
for all other funds.

RECOMMENDATION:

Approve contribution to Pension Plans for FY15 per Cavanaugh
Macdonald actuarially recommended contribution of $4,624,891
per Town funding policies and approval of Pension Trustees at
their meeting August 6, 2014,. Approve contribution to Other
Post Employment Benefit (OPEB) Trust for $3,083,000 per
actuarial valuation prepared by Bolton Partners.
Financially Sound Town Government

ALTERNATIVES:

Do not fund pension plans or retiree health (OPEB) plan at
recommended contribution amount. Fund at budgeted amount or
above actuarial recommended amount. Unassigned General fund
balance is 18.9% at June 30, 2014.

RESPONSIBLE STAFF:

Martha Bennett, Finance Administrator
Wayne Evans, Human Resources Director
Pension Plan Trustees

COORDINATED WITH:

Contributions to Fiduciary Funds

Employees of Ocean City, Maryland Pension Plan
Ocean City, Maryland Public Safety Employees
Other Employees Benefits Trust Fund

FY14  Actual
Contributions

FY15
Budget

FY15
Recommended
by actuaries

2,351,375
3,331,311
3,617,000
$          9,299,686

2,421,915
3,532,238
3,825,402
$   9,779,555

2,036,678
2,588,213
3,083,000
$     7,707,891

Variance to 
FY15 Budget
385,237
944,025
742,402
$    2,071,664

Related Interests