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PowerPoint 2010 Practice

Exercises: Self-Paced Training

EXERCISE 1: FORMAT TEXT AND ADD SLIDES
Here’s your chance to be hands-on with PowerPoint 2010.
1.

Make sure the Home tab is displayed.

2.

Now, change the color of the words “Getting oriented” on slide 1. Select the text, and in the Font group, click the
arrow next to Font Color

. In the color choices that appear, under Theme Colors, select a new color for the

text.
3.

With “Getting oriented” still selected, look in the Font group for Character Spacing

. Click its arrow and point

to Tight and Loose to see a preview of each; select any item on the menu.
4.

Make sure “Getting Oriented” is still selected. Another way to open the Font dialog box options is to click the
dialog box launcher

, the small arrow in the lower-right corner of the Font group. Click it now. The dialog box

opens with the Font tab displayed. You might prefer to work in this dialog box for some font options.
Tip

When you’re searching for options you remember from an earlier PowerPoint version, look for a dialog-box-

launcher arrow in the group.

5.

Another aid in formatting is the Mini toolbar. Select the text “Jump in to 2010,” and leave the mouse positioned on
the selection.
The Mini toolbar appears faded to the top right of the words you have selected. Hover the mouse pointer over the
Mini toolbar to make it solid, then click the Italic button to format this text. Simply move your mouse away from the
Mini toolbar to make it disappear.

6.

Now reselect “Getting oriented,” and look at the Paragraph group on the ribbon. You’ll see that Center is selected
for the text’s position.
Click Align Text Left

7.

and Align Text Right

to see how those selections affect the position of the text.

Keep the Home tab displayed on the ribbon, and now, add a new slide to the presentation. First, click under the
last slide in the presentation in the slides list on the left side of the screen.. In the Slides group on the Home

tab, click the arrow next to New Slide
PowerPoint 2010 Practice Exercises: Self-Paced Training
Georgetown ISD Instructional Technology

.
Page 1 of 5
Summer 2012

) Click the Format tab under Picture Tools. EXERCISE 2: INSERT SLIDE ELEMENTS AND FORMAT THEM In the lesson. Note that. Save your work to your Home Folder by clicking the File tab and clicking Save As. In the Drawing group on the Home tab. 6. 2. In the content placeholder on the right. Click Align Top. click on the picture you just inserted to make sure the picture is selected. you’ll see a new tab. too. Click the new slide. and point to Align. click the fourth thumbnail. Select all the elements: Click the border of the text placeholder so it’s selected with a solid line. called Drop Shadow Rectangle. Tip Search for a piece of clip art on the topic summer and insert it. 7. pictures. and click the star shape on the slide to select it. Press CTRL and click the picture so it’s selected. Picture Tools . In the Picture Styles group. because you’re working with text.and give it the title “Designing Your Slides”. click the Home tab to display your PowerPoint on the screen again. you need to do that from the Insert tab. 4. Now you see the Drawing Tools tab. The style is applied to your picture. If you’re using a slide layout that doesn’t include the content icons. click the Clip Art icon. 8. you saw how to insert a shape and use Drawing Tools to format it. Back in PowerPoint. PowerPoint 2010 Practice Exercises: Self-Paced Training Georgetown ISD Instructional Technology Page 2 of 5 Summer 2012 . 5. In the placeholder on the left. You may need to press the DOWN ARROW key on your keyboard to move the picture and text down a bit from the title placeholder. If you want to insert a shape. Now you’ll work with other formatting tools and try a different way for inserting slide elements. Navigate to your Home Folder and click Save. 1. 10. on the right end of the ribbon. the ribbon defaults to the Home tab with all the text commands. click Arrange. use the Insert tab on the ribbon to insert tables. First you’ll insert a picture and use picture tools. You may find that the tops of your bulleted text and picture don’t align. type a couple of bullet points that describe the picture. 3. To see other formatting tools. On slide 5. such as a Title Only layout. slide 5. click slide 4. you now have text on the left and a picture on the right that has a drop-shadow style. Click the slide layout called Two Content 9. and other things. (If you do not see the Picture Tools tab on the ribbon. After the picture is inserted.

This has all the commands and options you’ll want for styling. click the Design tab. click the up or down arrows just above the More button. The tools tabs disappear when the element isn’t selected. EXERCISE 3: ADD A THEME AND CHANGE THE BACKGROUND Give all your slides a different design by changing the theme. shape.8. To see only one row of thumbnails at a time. Click any slide thumbnail except the last one. and positioning shapes (a group that includes placeholders). The Colors drop-down menu lets you change the color scheme of the presentation. In the Themes group. Click slide 1. click Background Styles. In the Transition to This Slide group. To see more themes. 1. and the Fonts drop-down lets you change the font styles throughout your slides. Tip Remember that you need to have the slide element (picture. Click the Format tab. These smoothly transition one slide to the next during a slide show. the Office Theme is applied. in the Background group. the galleries to the right of the Themes group enable you to tweak the theme by changing the color scheme. 2. table. EXERCISE 4: ADD TRANSITIONS AND USE SLIDE SHOW VIEW Have some fun and try the new transition effects. Click the Transitions tab on the ribbon. 9. Click the File tab on the Ribbon and click Save to save your presentation. 1. click it. or the like) selected to display its tools tabs. sizing. 10. For example. click the More button on the lower right of the group. fonts. By default. PowerPoint 2010 Practice Exercises: Self-Paced Training Georgetown ISD Instructional Technology Page 3 of 5 Summer 2012 . point to each of the thumbnails to see how the theme will look when applied to the title slide. 2. On the ribbon. The theme gets applied to all the slides. When you find a theme that you want. including galleries for styles and WordArt. The styles stay within the theme’s color scheme. Click the Home tab on the ribbon to display your PowerPoint on the screen again and be ready for the next exercise. 3. the title slide. Experiment with these options a little before moving on to Exercise 4. and click a style there to apply that background to every slide. On the ribbon. BONUS QUESTION: Can you tell where your presentation is being saved to by looking at the information in this “Backstage” area? Here’s a hint: Look right under the words “Information About Power Point 2010 Practice File”. or background. click the Wipe transition at the top of the gallery. Click through and see how you like the layouts and colors as applied to the content. changing.

Look for the view buttons in the bottom right of the PowerPoint window. click the Info tab (this displays by default). To open a recently used file. An animation symbol appears next to all the slide thumbnails. 1. 2. To start a new presentation. PowerPoint 2010 Practice Exercises: Self-Paced Training Georgetown ISD Instructional Technology Page 4 of 5 Summer 2012 . select PDF. To remove the effect. Before you click it. select a slide that has the transition. click Apply to All. click Recent. A PDF file cannot be edited. Click Apply to All.) 6. to the right of the gallery. In the Timing group. note this: when you’re in Slide Show view. or close the current file. click Save As and in the Save as type menu. The window includes a list of tab categories on the left that you use to navigate within the view. in the Timing group. You’ll see the transition effect between slides. 5. click New. 7. 8. in Normal view. Save your work! (You probably know how to do this by now!) EXERCISE 5: WORK WITH FILES IN THE BACKSTAGE VIEW Now find some of your most common commands in the Backstage view. located in the upper-left corner of PowerPoint 2010. (Which brings up a good point – before making a PDF make sure you save your original PowerPoint first!) 4. 6. open a file. click the mouse to advance to the end of the show. click None. To open the Microsoft Office Backstage view. The Slide Show button is on the far right. (Now click the Slide Show button. To see file size or date last modified. To save your presentation as a PDF for posting to a website or sending as an email attachment. On the Transitions tab. use the commands at the top of the File window. view the slides in Slide Show view. 3. This removes the effect from all slides. To see the transition effect. This will ensure that anyone who does not have PowerPoint on their computer will still be able to see your presentation. click the File tab. the first choice in the Transition to This Slide gallery. in Normal view. and look in the right of the window. To Save As. but your original PowerPoint can still be edited.4. 5.

and print. display the Home tab. 2. 4. 11. 3. This opens a menu. To close the Backstage view. To change PowerPoint settings click Options. To get print preview. and click More Commands. This opens PowerPoint Options. called Customize Quick Access Toolbar . and click Remove from Quick Access Toolbar. To add a command that isn’t on this menu. start with the ribbon and the command that you want. EXERCISE 6: CUSTOMIZE THE QUICK ACCESS TOOLBAR The Quick Access Toolbar is in the top left of the PowerPoint window. and in the Slides group. You’ll add new commands to the toolbar. To get help. there’s another option: click the Customize Quick Access Toolbar arrow. click Help. 8. Then click Add to Quick Access Toolbar. This adds the Spelling command to the toolbar. to add New Slide to the toolbar. On the menu. right-click New Slide. 10. right-click it on the toolbar. To remove a command. select print options. Tip If you can’t find a command that you want to add to the Quick Access Toolbar. You’ll see its icon there now . adjust headers and footers.. Click the arrow at the right end of the toolbar. where you can find all commands. 1. click the File tab at the top of the window. Please see the Quick Reference Card at the end of this course for detailed steps. To close the current file. click Spelling. So. PowerPoint 2010 Practice Exercises: Self-Paced Training Georgetown ISD Instructional Technology Page 5 of 5 Summer 2012 . The command is added to the toolbar. 9. click Print.7. click Close.