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Use Case Model UML Notation

Business Actor:
An Actor is a user of the system; user can mean a human user, a machine, or even another system or subsystem in the
model. Anything that interacts with the system from the outside or system boundary is termed an Actor. Actors are
typically associated with Use Cases.
Actors can use the system through a graphical user interface, through a batch interface or through some other media. An
Actor's interaction with a Use Case is documented in a Use Case scenario, which details the functions a system must
provide to satisfy the user requirements.
Actors also represent the role of a user in Sequence Diagrams.
Toolbox Icon
uc Juv enile Actors

Court Coordinator

(from District Court Actors)

OMG UML Specification


The OMG UML specification (UML Superstructure Specification, v2.1.1, p. 582) states:
"An actor models a type of role played by an entity that interacts with the subject (e.g. by exchanging signals and data),
but which is external to the subject. ... Actors may represent roles played by human users, external hardware, or other
subjects. Note that an actor does not necessarily represent a specific physical entity but merely a particular facet (i.e.,
“role”) of some entity that is relevant to the specification of its associated use cases. Thus, a single physical instance may
play the role of several different actors and, conversely, a given actor may be played by multiple different instances."
Business Use Case:
A Use Case is a UML modeling element that describes how a user of the proposed system interacts with the system to
perform a discrete unit of work. It describes and signifies a single interaction over time that has meaning for the end user
(person, machine or other system), and is required to leave the system in a complete state: the interaction either
completed or rolled back to the initial state.
A Use Case:
• Typically has requirements and constraints that describe the essential features and rules under which it operates
• Can have an associated Sequence Diagram illustrating behavior over time; who does what to whom, and when.
• Typically has scenarios associated with it that describe the work flow over time that produces the end result;
alternative work flows (for example, to capture exceptions) are also enabled.

Toolbox Icon:
uc Juv enile Court Clerk ...

Manage Delinquency
Doc ket

OMG UML Specification


The OMG UML specification (UML Superstructure Specification, v2.0, p. 17) states:
"The specification of a sequence of actions, including variants, that a system (or other entity) can perform, interacting with
actors of the system."
Relationship Connectors:
Use:
uc Juv enile Court Clerk Use Cases

Maintai n Logs

Juv enile Associate Court


Clerk
(from District Court Actors)

A Use relationship indicates that one element requires another to perform some interaction. The Use (or Usage)
relationship does not specify how the target supplier is used, other than that the source client uses it in definition or
implementation. A Use relationship is a sub-typed Dependency relationship.
You typically use the Use relationship in Use Case Diagrams to model how Actors use system functionality (Use Cases)
or to illustrate usage dependencies between Classes or Components.
Note: You may also use the Association connector between an Actor and a Use Case.

OMG UML Specification:


The OMG UML specification (UML Superstructure Specification, v2.0, p. 111) states:
"A usage is a relationship in which one element requires another element (or set of elements) for its full implementation or
operation. In the metamodel, a Usage is a Dependency in which the client requires the presence of the supplier."
Generalize:
uc Juv enile Court Cl...

Court Coordinator

(from District Court Actors)

Juv enile Associate Court


Clerk
(from District Court Actors)

Juv enile Court Clerk

(from District Court Actors)

A Generalization is used to indicate inheritance. Drawn from the specific classifier to a general classifier, the generalize
implication is that the source inherits the target's characteristics. It is used typically in Class, Component, Object,
Package, Use Case and Requirements diagrams.
OMG UML Specification
The OMG UML specification (UML Superstructure Specification, v2.0, p. 66) states:
"A generalization is a taxonomic relationship between a more general classifier and a more specific classifier. Each
instance of the specific classifier is also an indirect instance of the general classifier. Thus, the specific classifier inherits
the features of the more general classifier."
Include:
uc JVCClerk_Manage Delinquency Docket

Manage Delinquency
Doc ket

Juv enile Associate Court


Clerk
(from District Court Actors)
Docume nt Hea ring
Results on Docket
Pages

«include»

Maintai n Logs

An include connection indicates that the source element includes the functionality of the target element. Include
connections are used in Use Case Models to reflect that one Use Case includes the behavior of another. Use an include
relationship to avoid having the same subset of behavior in many Use Cases; this is similar to delegation used in Class
models.
OMG UML Specification
The OMG UML specification (UML Superstructure Specification, v2.0, p. 518) states:
“Include” is a directed relationship between two use cases, implying that the behavior of the included use case is inserted
into the behavior of the including use case. The including use case may only depend on the result (value) of the included
use case. This value is obtained as a result of the execution of the included use case."
Extend:
uc JVCClerk_Prepare Order Documents

Prepare Condi tions


Prepare TYC Orders of Release

Prepar e Probable
Cause Docs

Prepar e Dete ntion


Order

«extend» «extend»
Prepare J udgments
«extend»

«extend»
«extend»

Prepa re Or der
Docum ents

(from Family)

An Extend connection is used to indicate that an element extends the behavior of another. Extensions are used in Use
Case models to indicate that one Use Case (optionally) extends the behavior of another. An extending Use Case often
expresses alternate flows.
OMG UML Specification
The OMG UML specification (UML Superstructure Specification, v2.0, p. 515) states:
"This relationship specifies that the behavior of a use case may be extended by the behavior of another (usually
supplementary) use case. The extension takes place at one or more specific extension points defined in the extended use
case. Note, however, that the extended use case is defined independently of the extending use case and is meaningful
independently of the extending use case. On the other hand, the extending use case typically defines behavior that may
not necessarily be meaningful by itself. Instead, the extending use case defines a set of modular behavior increments that
augment an execution of the extended use case under specific conditions. Note that the same extending use case can
extend more than one use case. Furthermore, an extending use case may itself be extended."
Dependency:
uc JVCClerk_Process Sealings

Judge Orders Case


Sea led

«dependency»

Juv enile Associate Court


Clerk
(from District Court Actors) Process Sealings

Associate Judge

(from District Court Actors)

Dependency relationships are used to model a wide range of dependent relationships between model elements in Use
Case, Activity and Structural diagrams, and even between models themselves. The Dependencies package as defined in
UML 2.0 has many derivatives, such as Realization, Deployment and Use. Once you create a Dependency you can
further refine its meaning by applying a specialized stereotype.
OMG UML Specification
The OMG UML specification (UML Superstructure Specification, v2.0, p. 108) states:
"A dependency is a relationship that signifies that a single or a set of model elements requires other model elements for
their specification or implementation. This means that the complete semantics of the depending elements is either
semantically or structurally dependent on the definition of the supplier element(s)."
Realize:
uc JV_CR_Track Exhibits

Udpate Exhibit Cross


Place in Ca se's Reference List
Manilla Env elope

Boxed by Yea r and


Judge

Receiv e the Exhibit

Track Exhibits

(from Family)

A source object implements or Realizes its destination object. Realize is used in a Use Case, Component or
Requirements diagram to express traceability and completeness in the model. A business process or Requirement is
realized by one or more Use Cases, which in turn are realized by some Classes, which in turn are realized by a
Component, and so on. Mapping Requirements, Classes and such across the design of your system, up through the
levels of modeling abstraction, ensures the big picture of your system remembers and reflects all the little pictures and
details that constrain and define it.
OMG UML Specification
The OMG UML specification (UML Superstructure Specification, v2.0, p. 110) states:
"A Realization signifies that the client set of elements are an implementation of the supplier set, which serves as the
specification. The meaning of 'implementation' is not strictly defined, but rather implies a more refined or elaborate form in
respect to a certain modeling context. It is possible to specify a mapping between the specification and implementation
elements, although it is not necessarily computable."
Juvenile Court Actors

Actors were broken down into three categories, Internal Business, External Business and System actors:

• Internal Business actors are those that interact directly with the system or with the actor within the context of the
model to complete the process.
• External Business actors are those that are outside the realm of the internal business actor, but initiate or receive
some benefit form the process
• System actors are other applications or interfaces that the system interacts with

The Internal Business Actors we identified for Juvenile Court are


uc Juv enile Actors

Associate Clerk
Bal iff Court Reporter
(from District Court Actors)
(from District Court Actors)
(from District Court Actors)

Associate Judge Court Coordinator


(from District Court Actors) (from District Court Actors)

«inherits»

Distric t Judge

(from District Court Actors)

Juv enile Associate Court


Juv enile Court Clerk
Clerk
(from District Court Actors)
(from District Court Actors)

Juv enile Detention


Juv enil e Probation
(from District Court Actors) Depar tment
(from District Court Actors)

Probation Officer

Victim Assistance (from District Court Actors)


The External Business Actors we identified for Juvenile Court are District Clerks Office (All roles), District Attorney, OCA,
CASA, Texas Juvenile Probation Commission, CPS, and DRO-Child Support.
uc Juv enile Actors

External Business Actors

District Cl erk Office D.A. O ffice


CP S CASA
(from District Court Actors) (from District Court Actors) JP Courts
(from External Entity Actors) (from Court Clerk Actors) MHMR

Child S upport
Attorney OCA
(from External Entity Actors) DP S
(from External Entity Actors) (from District Court Actors)

Tx Juv enile Probation


Enforc ement
Commi ssion LEA
(from External Entity Actors) (from District Court Actors)
(from External Entity Actors)

The System Actors we identified for Juvenile are MS Word, MS Excel, MS Outlook, JIMS-Juvenile, J-PALM, KIDS, JCMS
and SAP.

uc Juv enile Actors

System Actors

JIMS-Juv enile
J-P ALM KI DS JCMS
(from System Actors) (from District Court Actors)
(from District Court Actors) (from District Court Actors)

MS Exc el MS Ac cess
MS Outlook SAP
(from System Actors)
(from System Actors) (from District Court Actors)
Juvenile Delinquency High-Level Process Flow
analysis Juv enile Delinquent High Lev el Flow

Nam e: Juvenile Delinquent High Level Flow


Package: Juvenile
Version: 1. 0
Author: Mary J ensen

Off ense In Custody Re ferral


Commi tted
takeIntoCustody? Yes

Inv estigation
LEA

No Out of Cus tody


Referr al

Process Intake

Recomme ndation
decision?
JV Intake

Refer to DA Deferred Prosecution Close Case

No Release to Guardian
JV Detention

remandIntoCustody?

Yes Remand into Custody

enoughInformation?
No

Yes

prosecuteAsAdult?
preFileDisposition?
probableCause? Yes No No File Delinquency Petition

No
Yes
Yes

Drop Charges File Certification


Petition

Release to Superv isory


District Attorney

Caution

First Offender Program

Adv isory Opinion from


Grand Jury

Class C Ticket

DPP

No
StudyComplete? Request Cert Diagnostic
JV Court Clerk

Study
Schedule Detention
Schedule Court Hearing
Yes Hearing (10 days)

Schedule Certification
Hearing

suspectedIncompetence? Yes Conduct Competency


Issue Order for Psych
Ev aluation Hearing Conduct Detention
Hearing (10 days)
No

Psyc h E v al
keepInCustody? Yes

childCompetent?
Treatment Report
Yes No

No

Issue Order for Treatment


JV Distri ct Judge

Conduct Certification daSeekDeterminantSentence?


Hearing

No

Yes

Transfered to Adult certifiedAdult?


Justice System childWaiveGPApproval? Conduct Adj udication
Yes Hearing
Yes

No

Present to Grand Jury Disposition Hearing

disposition? Not Adj udicated


determinantSentenceApproved?
Rele ased Rele ased
Yes
on (not
No Proba tion guilty)

Commi tted
TY C
JV Probation

Probation Plan

Determinant Sentence Indeterminant Sentence


TYC
Juvenile Child Welfare High-Level Process Flow
analysis Juv enile Child Welfare High Lev el Flow

Nam e: Juvenile Child Welfare High Level Flow


Package: Juvenile
Version: 1. 0
Author: NCE_mj ensen

CP S FBSS District Attorney Juv enil e Court

Referral Received at State Hotline

Route to County

Assign Inv estigator

childAtRisk?
Close Case
Inv estigation No

Yes
Yes evalPeriodComplete? Child Returned to
No Parent/Guardian

Yes
canBeMitigatedWithChildAtHome?
Yes Transfer to FBSS Monthly Monitoring File Petition to Remov e
No

No conditionsImproving?

isFlightRisk? No

No

awardTempCustody?

Yes

Yes

Take Child into Custody File Emergency Remov al


Orders

No

Place Child in Foster Prepare Case for Show Show Cause Hearing
Care Cause Hearing cpsRetainTempCustody?

Yes

Assign Case Worker


Within 60 days of
Within 50 days of
removal
removal
Within 45 days of
removal

Dev elop Serv ice Plans File Serv ice Plan w ith Status Rev iew Hearing
Court
at 6 months from the
removal

Initial Permanency
T his is not really formally filed at this point Rev iew Hearing
Monitor for Compliance Serv ic e Plan
since it was contained in the original 3 months later (month 9 from removal)
petition. This is really just a setting letter
that is sent out declaring that they are going
after permanent managing conservatorship.
Termination Hearing

inCompliance?
moveToTerminate?
File Motion to Modify for
Permanent Custody
Yes No

45 days before
PMC Setting
transferConservatorship? File Motion to Modify to
No Determine Transfer Managing Modification Hearing
Conserv atorship to Parent (PMC Setting)
Yes

If a Monitored Return, a new


dismissal date is calculate as
180 from the date the
Monitored Return is
Permanency Rev iew
approved. All permanency
review hearings stay on same
schedule as before.
Perm anen cy
No
Rev iew Order
No
12 Month Deadline Reached? cpsPermanentManagingConservatorship?
Refile Petition finalOrdersPresentedYet?

Yes; DA Refiles the Petition No Yes

Yes

Yes; Defense Atty Files Motion to Dismiss

childAdopted? Case Closed & Sealed


Dismissal Hearing
Yes

No

Motion to Dismiss childAgesOut?

Yes
No

Motion to Modify pmcT ransfered?


Managing Order
Yes
No

Placement Hearing Ev ery 6


months
Juvenile Court High Level Use Cases (Processes)

Bailiff Use Cases

The high-level processes identified for Bailiff include the following:

uc JV Bailiff Use Cases

Manage Juries
Prov ide Cour troom
Security

(from Family)
(from Family)

Contact w ith Di strict


Coordinate w ith LEA
Clerks Office
for Those In Custody

(from Family)
(from Family)

Bal iff

(from District Court Actors)

Contact w ith P ublic,


Attorneys & Litigants

View Case Details


(from Family)

Call to Order
(from Family)

(from Family)
Court Reporter Use Cases

The high-level processes identified for Court Reporter include the following:

uc JV Court Reporter Use Cases

Court Coordinator

(from District Court Actors)

Record Pr oceedings

Track Exhibits

(from Family)

(from Family)

Process Trans cript


Requests

Court Reporter

(from District Court Actors) (from Family)

Contact Attorneys
Correspondence

(from Family)
(from Family)
JV Court Reporter: Record Proceeding

uc JV_CR_Record Proceeding

Nam e: JV_CR_Record Proceeding


Package: Juvenile
Version: 1. 0
Author: Mary J ensen

Report from Ca ssette


Tape

Report i n Person
Create Backups

Record Pr oceedings

Court Reporter
(from Family)
(from District Court Actors)

JV Court Reporter: Track Exhibits

uc JV_CR_Track Exhibits

Nam e: JV_CR_Track Exhibits


Package: Juvenile
Version: 1. 0
Author: Mary Jensen

Udpate Exhibit Cross


Place in Ca se's Reference List
Manilla Env elope

Boxed by Yea r and


Judge

Receiv e the Exhibit

Track Exhibits

Court Reporter
(from Family)
(from District Court Actors)
JV Court Reporter: Process Transcript Requests

uc JV_CR_Process Transcript Requests

Nam e: JV_CR_Process T ranscript Requests


Package: Juvenile
Version: 1. 0
Author: Mary J ensen

Edit the transcript


Dow nloa d all r elated
hearings from hard
Create Index & Cov er
driv e
page

Receiv e Request
Retriev e Exhib its or
Exhibi t List

Process Trans cript


Requ ests Create Volum e and
Make PDF

Court Reporter
(from Family)
(from District Court Actors)

Back Up the E dited


Files (Final Hearing)

Send to Approp riate


Court
Court Coordinator Use Cases

The high-level processes identified for Court Coordinator included the following:

uc JV Court Coordinator Use Cases

Mana ge M isc Prov ide Adoption Mainta in Contact


Proj ects Assistance w ith Par ties &
Coordinate Wi th JV Attorneys
Detention Docket
(from Family)
Mainta in Attorney
Prepa re Or der
Vacation Schedule
Docum ents

«include»
(from Family)
(from Family)

Schedul e/Reschedule Notify Baili ff if


Hear ings Inmate s Need ed in
Manag e A & J Court
«include»
Dock ets
(from Family) (from Family)
«include»
(from Family)
Manage Court
Order Jur y Panels
Sess ions
Court Coo rdinator
«extend»
«include» (from District Court Actors)
(from Family) (from Family)

Manag e Court
Genera te & Mail Appointed Juv enile
Noti ces Print & Distr ibute Attorney Database
Doc ket
(from Family)
(from Family) «dependency»
(from Family)
Assign Court
Appointed Attorney

Generate Reports

Contact w ith Court


(from Family) Cle rks

View Case Details


(from Family)
Order Interpreter

(from Family)
Proces s Appo inted
Correspondence Coordin ate Juv enile Attorney Inv oices (from Family)
Appeal Process

(from Fami ly)


(from Family)
(from Family)
JV Court Coordinator: Prepare Order Documents:

uc JVCCoordinator_Prepare Order Documents

Complete Form With


Case Data
Print Form

(from Family)
(from Family)
Select Appropriate
Template Form
Get Judge's
Signa ture
(from Family)

(from Family)

Prepa re Or der Make Copies


Docum ents

Court Coordinator (from Family)


(from Family)
(from District Court Actors)

Create Env e lope


from JIMS

(from Family)

Send O rigina l to
Court Clerk
Distribute Copies

(from Family)

(from Family)
JV Court Coordinator: Maintain Attorney Vacation Schedule

uc JVCCoordinator_Maintain Attorney Vacation Schedule

Update Doc ket


Cale ndar
Receiv e Vaca tion
Noticifica tion Form

Email Info to Others

Mainta in Attorney
Vacation Schedule

Court Coordinator
(from Family)
(from District Court Actors)

JV Court Coordinator: Provide Adoption Assistance

uc JVCCoordinator_Prov ide Adoption Assitance

Offer I nterme diary


Info
Set Motion Hearings

Assist w ith National


Adoption Day

Prov ide Adoption


Assistance

Court Coo rdinator


(from District Court Actors)
JV Court Coordinator: Process Court Appointed Attorney Invoices
uc JVCCoordinator_Process Court Appointed Attorney Inv oices

Rev iew Submi tted


Attorney Inv oices Reconc ile Against
Prev iously Paid
Inv oices
Prepar e Hea ring
Appearance Pay
Vouchers

Prepare Out of Court


Pay Vouchers

Proces s Appointed
Attorney Inv oices

Court Coordinator
(from Family) Submit P ay Vouchers to
(from District Court Actors) County Auditor for
Paym ent

JV Court Coordinator: Order Jury Panels

uc JVCCoordinator_Order Jury Panels

Prepare Jury Letters

Prepa re Juror
Submit Jury Panel
Certificates
Request

Order Jur y Panels File J ury Trial


Resulst

Court Coordinator
(from Family)
(from District Court Actors)
JV Court Coordinator: Order Interpreters

uc JVCCoordinator_Order Interpreters

Contact Interpreter
Order Interpreter
from Catholic
Chari ties
Determi ne Language
Nee ded

«extend»
«extend»

Update Docket w ith


Order Interpreter
Interpre ter Info

Court Coo rdinator


(from Family)
(from District Court Actors)

JV Court Coordinator: Manage Miscellaneous Projects

uc JVCCoordinator_Manage Misc Proj ects

Manage Statis tical


Generate Reports Rese arch
«include»

Manage Interns

Mana ge M isc
Proj ects

Court Coordinator

(from District Court Actors)


JV Court Coordinator: Assign Court Appointed Attorneys

uc JVCCoordinator_Assign Court Appointed Attorneys

Manage Court Rev iew Cas e Details


Appointed Juv enile Determi ne Attorney
Attorney Database Cert Lev e l Needed

(from Family)

«dependency» Find Av ail able


Attorney

Assign Court
Appointed Attorney

Court Coordinator

(from District Court Actors) Create Court


Appointment Order

Update Ca se Record

JV Court Coordinator: Coordinate Juvenile Appeal Process

uc JVCCoordinator_Coordinate Juv enile Apppeal Process

Manage Court
Appointed Juv enile Locate Appel late
«dependency» Attorney
Attorney Database

(from Family)

Prepa re Appeal
Pac ket
Establ ish Contact
Betw een Attorneys

Coordinate Juv enile


Appeal Process

Court Coordinator
(from Family)
(from District Court Actors)
JV Court Coordinator: Manage Court Appointed Attorney Database

uc JVCCoordinator_Manage Court Appointed Attorney Database

Approv e Court
Appoitned Attorney
Applications

Rev ie w /Ver ify Associate Judge


Application Content (from District Court Actors)

«dependency»
Submit Applic ation
for Court Appointed
Attorney

Add Attorne y Info to


Data base

Manage Court
Appointed Juv enile
Attorney Database

Attorney Court Coordinator


(from Family)
(from External Entity Actors) (from District Court Actors)

Create Attorney Lists &


Distr ibute

Submit CLE Info Update Attoney Info


Annually «dependency» as Needed
JV Court Coordinator: Generate Reports

uc JVCCoordinator_Generate Reports

Nam e: JVCCoordinator_Generate Reports


Package: Juvenile
Version: 1. 0
Author: Mary Jensen

Put Res ult Set into


Spreadsheet

Set up Queri es to
Retriev e Data Update Spreads heets
w ith New Data

Detmine What I nfo is


Nee ded

Create Trend G raphs


from Analysis of Data

Generate Reports

Court Coordinator
(from Family)
(from District Court Actors)

JV Court Coordinator: Manage Dockets

uc JVCCoordinator_Manage Dockets

Nam e: JVCCoordinator_Manage Dockets


Package: Juvenile
Version: 1. 0
Author: Mary J ensen Rece iv e CPS Schedul e/ Resc hedule
Judici al Re v iew Hearings
Lis ts Update SETW in KIDS
Manage S essions for Welfare Hearings

Prepa re We ekly
Docke t Lis t &
Create Doc ket Rev iew s Sheet
Cale ndar

Distribute Docket

Proces s Dism issal


Notices /Orders
Manage A & J
«extend»
Dock ets

Court Coordinator
(from Family)
(from District Court Actors)
JPD Court Clerk & Associate Court Clerk (At Juvenile Probation Department)
uc Juv enile Court Clerk Use Cases

Nam e: Juvenile Court Clerk Use Cases


Package: Juvenile
Version: 1. 0
Genera te & Mail
Author: Mary J ensen
Hearing Notices
Make Copies for
Manage Delinquency Probation Officer
Court Coordinator
Doc ket
(from District Court Actors)
Manage Detention
Doc ket

Process P etitions

Maintai n Logs

Handl e Problem
Petitions & Jackets
Juv enile Associate Court
Clerk
(from District Court Actors)
Enter Hear ing
Results in KIDS

Calcula te & Report


Sta ts

Prepare E OM Report

Proc ess Mail


Proce ss Gr een
She ets
Process Sealings
Juv enile Court Clerk
(from District Court Actors)

Approv e Associate PFP Re v iew s


Time

Approv e Vacation
JPD Court Clerk: Prepare Order Documents

uc JVCClerk_Prepare Order Documents

Prepare Condi tions


Prepare TYC Orders of Release

Prepar e Probable
Cause Docs

Prepar e Dete ntion


Order

«extend» «extend»
Prepare J udgments
«extend»

«extend»
«extend»

Prepa re Or der
Docum ents

Juv enile Associate Court


Clerk (from Family)
(from District Court Actors)

JPD Court Clerk: Calculate Daily, Monthly, and Annual Stats

uc JVCClerk_Calculate Daily Monthly Annual Stats

Daily is Linked to Monthly


Monthly is Linked to Annual
Monthly is Linked to Fiscal Year

Categori ze Adj udication


Type Hearing Results Results & Count
on PDF Scan

Enter Stats into Daily


Stats Spr eadsheet
Scan Da ily He aring
Docket into Adobe
Acrobat

Calcula te & Report


Sta ts

Juv enile Associate Court


Clerk
(from District Court Actors)
JPD Court Clerk: Generate & Mail Notices

uc JVCClerk_Generate & Mail Notices

Same as Court Hearing


Notice process, only
additional people are
notified.

Court Hear ing Notice

Contes ted He aring


Notice
Detention He aring
Notice

Genera te & Mail


Hearing Notices

Juv enile Associate Court


Clerk
(from District Court Actors)

JPD Court Clerk: Update Hearing Results in KIDS


uc JVCClerk_Update Hearing Results in KIDS

Access KIDS

Rev ie w Doc ket


She et Update SE TU Screen

Enter Hear ing


Results in KIDS

Juv enile Associate Court


Clerk
(from District Court Actors)

JPD
Court Clerk: Manage Detention Docket

uc JVCClerk_Manage Detention Docket

Manage Detention
Doc ket

Juv enile Associate Court


Clerk
(from District Court Actors)

JPD Court Clerk: Manage Delinquency Docket:


uc JVCClerk_Manage Delinquency Docket

Rev iew P etitions


Manage S essions

Look at Attorney &


DA V acation
Sche dule
Create & Enl arge
Docket Pages

Schedul e/ Resc hedule


Hear ings
Manage Delinquency
Doc ket

Juv enile Associate Court


Clerk
(from District Court Actors)
Docume nt Hea ring
Results on Docket
Pages

Print & Distr ibute


«include» Docket for G iv en
Da te

Scan Docke t &


Maintai n Logs Create Field for
Process Dockets Results in PDF

(from Use Case Model)


JPD Court Clerk: Maintain Logs
uc JVCClerk_Maintain Logs

Determi nant Se ntence


Log Certification
Schedule Log
Jury Trial Log

Jury Sche dule Log


Dete rminant
Sentenc e Probation
Log Case Log
Passed Hear ings
Report Citati on Log

«extend» «extend»
«extend»
Judgeme nt Withheld «extend» List of Red Flags
Log Rece iv ed or
«extend» «extend»
«extend» Disapprov ed
«extend»

«extend» «extend»

Seal Log
Maintai n Logs «extend»

Juv enile Associate Court


Clerk «extend»
(from District Court Actors)
Red Flag Report
«extend»
«extend»

«extend»
ILOG «extend» «extend» «extend»
Direc tiv e to
«extend» «extend» Apprehend Log

Detenti on Log

Fiscal Year End Daily Stats Missing Cia tion


Sta ts Report

Annual Report Stats EOM S tats


JPD Court Clerk: Process Green Sheets

uc JVCClerk_Process Green Sheets

Add to Case Log


Log it i nto KIDS

Stamp a s Red Flag if


appropriate

Recei v e Intake
Report from PO

FileMar k & Se nd to
DA Office

Proce ss Gr een
She ets

Juv enile Associate Court


Clerk
(from District Court Actors)

JPD Court Clerk: Prepare EOM Report


uc JVCClerk_Prepare EOM Report

Insert Monthl y and


Annual Sta ts Where
Applicable
Sav e & Pri nt Report

Select EOM Report


Template

Prepare E OM Report Distribute Report

Juv enile Associate Court


Clerk
(from District Court Actors)

JPD
Court Clerk: Process Case Sealings:
uc JVCClerk_Process Sealings

Judge Orders Case Create Order to Seal


Sea led Records

Add to the Sealed


Records Log

Print Copy of PDAU &


SETD S creens
«dependency»

Juv enile Associate Court Send Se aling ORder


Clerk & Scree n Prin ts to
(from District Court Actors) Process Sealings DA

D.A. O ffice
Associate Judge (from District Court Actors)
Delete PDAU & SETD
(from District Court Actors) Scre ens

Draft Order to Deny

Make Copies

Update Sea led


Forw ard to Judge for Recor ds Lo g as
IT Help Desk Signa ture Rece iv ed

(from External Entity Actors)

Sign O rders
JPD Probation Officer Use Cases:

uc Juv enile Probation Officer Use Cases

Nam e: Juvenile Probation Officer Use Cases


Package: Juvenile
Version: 1. 0
Author: Mary J ensen
All this information is in
KIDS/JCMS, not JIMS
View Attorney Info

View Docket

Probation Officer

(from District Court Actors)

View Case Details


District Attorney Use Cases:

uc District Attorney Use Cases

View Docket
Generate Reports

View Case Details


Run Ad-Hoc Queries

D.A. O ffice
(from District Court Actors)

DA: View Case Details

uc DA_View Case Details

View I maged
Docum ents
View Party Info

View Ev ent History

View Attorney Info

View Case Details

D.A. O ffice
(from District Court Actors)
DA: Generate Reports

uc DA_Generate Reports

Canned Reports Ad-Hoc Reports

Generate Reports

D.A. O ffice

(from District Court Actors)

DA: View Docket

uc DA_View Docket

DA Monthl y Docket Judge Dai ly Docket

Schedul ed Hea rings


DA Daily Docket by Case

View Docket

D.A. O ffice

(from District Court Actors)


DA: Run Ad-Hoc Queries

uc DA_Run Queries

View Results
Execute Query

Dav e Results as CSV


Define Query
Param eters

Print Results

Run Ad-Hoc Queries

D.A. O ffice
(from District Court Actors)
Associate Judge Use Cases

The high-level processes identified for Associate Judge included the following:

uc JV Associate Judge Use Cases

Issue Orders Correspondence


Court Coordinator

View Case Details (from District Court Actors)


(from Family) (from Family)
Presi de ov er
Procee dings
(from Family)

(from Family)
View Party Details

(from Family)

Create Rul ing


Lette rs/Re cs &
Approv e Court Env el opes
Appoitned Attorney
Applications
(from Family)
Associate Judge
(from Di strict Court Actors)

View Attorney
Data base
Update Doc ket
She ets
(from Family)

(from Family)
Sign O rders
Make Cas e Notes

(from Family)
(from Family)
District Judge Use Cases

The high-level processes identified for District Judge included the following:

uc JV Judge Use Cases

Presi de ov er
Presi de ov er
Certificati on Hearing
Contested
Associate Judge Termination Hearings
(from District Court Actors)

Conduct Judges Staff Presi de ov er


Meeting Dete rminant
«inherits» Sentence Hearings

Sign TCY Presi de ov er


Commitment Orders Appeals

Distric t Judge

(from District Court Actors) Preside ov er Jury


Conduct Docket Trials
Rev iew M eetings

Approv e All
Associate Judge
Administrativ e Orders
Proj ects

Superv ise Court Staff


Traini ng &
Orientation Community Activ ities