University of Wolverhampton Proc Strat 2012 17 Action Plan v2.2

Procurement Action Plan
Objectives and Implementation

Strategy
No
Objective
Link to Goals for
Specific, Measurable, Achievable, Realistic,
Strategic Plan
Time-bound (SMART) include target
2012 17
Goal 1 - Value for Money
Making it work
1.1
Ensuring that framework agreements for
common use items are easily accessible by
departmental staff using electronic
marketplaces or other means, avoiding
duplication of effort and gaining maximum
benefit from the Universitys purchasing
power.
Making it work
1.2
Providing clear guidance through a high
quality website, to staff responsible for
placing low/medium value orders and
contracts.
Making it work
1.3
Making available, through the Finance
Division, a range of suitable training
courses and ensuring that additional
professional assistance is available, if
necessary.
Making it work
1.4
Ensuring that all high value (>40k) and
strategic procurement projects involve
timely consultation between Schools/
Departments and procurement
professionals provided by Procurement
Services.
Making it work
1.5
Developing a network of proactive

procurement contacts in
How/Initiative
Summary/ statement of how will the
objective be achieved e.g. Employability
Initiative
Timeframe
Month/Year
e.g. July 2013
Responsibility
Committee/ School/
Department or Individual Role
E.g. Student Affairs Committee
Investigate the use of appropriate P2P

systems that include catalogue options and
punch out to major supplier websites.
October 2013
Procurement Manager/
Deputy Finance Director/
Finance Director
Implement chosen P2P system subject to a

viable business case being constructed.
August 2014
Finance Director
Develop Procurement Manual and suite of

Standard Documents for use by nonprofessional procurement staff.
September 2013
Procurement Manager
Prepare and deliver training for nonprofessional procurement staff to

complement the Procurement Manual and
suite of Standard Documents developed
above.
December 2013
Procurement Manager
Develop a new procurement service

structure which will meet the Universitys
Strategic Plan and the Procurement Strategy
requirements.
September 2013
Finance Director
Improve the communication between

procurement staff and those staff in
Departments.
Implement Category Management within
the new Procurement Service structure.
December 2013
Procurement Services Staff/
Departments
Procurement Services Staff
December 2013
Making it work
1.6
Goal 2 - Sustainability
Making it work
2.1
Making it work
2.2
Making it work
2.3
Enhance the
employability of
our students
2.4
Schools/Departments, experienced in
specific commodities and services who will
assist in the analysis of expenditure in
order to identify commodity priorities,
develop basic commodity procurement
plans, and support University
Schools/Departments secure quality, value
for money contracts.
Providing management information to
support Schools/Departments in reviewing
the efficiency and effectiveness of their
procurement operations.
Carry out, with assistance from

Departmental staff, a programme of spend
analysis to develop basic commodity
procurement plans.
May 2014
Utilise information from the P2P system and

the spend analysis to report to Schools/
Departments on their procurement spend.
December 2014
Procurement Services
Staff/Schools/Departments
Prepare and maintain a register of all

contracts with a total value above 40,000
held by the University.
October 2013
Ensure that its procurements comply with

the Universitys a sustainability strategy,
which builds upon the successes of the
University Carbon Management Plan.
Consider the long term sustainable cost to
procurement decisions: Financial,
environmental, social and ethical impacts
in our assessment of value for money and
raise awareness of the sustainability across
the University and within the procurement
cycle.
Utilise ethical goods wherever there are
demonstrable benefits to using them.
Develop Sustainable Procurement Manual to

assist Procurement and non-Procurement
professionals comply with the Sustainability
Strategy.
May 2014
Sustainability and Environment
Group (SEG)
Include a standard Sustainability

requirement within the Universitys suite of
standard procurement documentation.
November 2013
Group (SEG)
Include Sustainability requirements within

procurement training courses
December 2013
Procurement Manager
Develop a process to assess and monitor the

purchasing of ethical goods.
July 2014
Develop a range of work based

opportunities both within the University
and with its suppliers to enhance the
employability of the Universitys students.
Create a one year Procurement experience

post for UoW graduate within the new
Procurement Service structure.
September 2013
Group (SEG)
Finance Director
Making it work
2.5
Making it work
2.6
Ensure that Equality & Diversity is

considered at all stages of the
procurement process.
Promote awareness of our sustainability
objectives and incorporate sustainability
for key commodities within our tendering
activities.
Goal 3 Supplier Relationships

Be
3.1
Work closely with strategic suppliers to
collaborative,
ensure that those suppliers who are critical
innovative and
to the University are committed to each
enterprising &
others success.
Making it work
Making it work
3.2
Making it work
3.3
Making it work
3.4
Be
collaborative,
innovative and
enterprising &
3.5
Making it work
Support a reduction in the number of

suppliers by securing good value, approved
contracts and encouraging their use by
staff.
Develop a culture and processes to ensure
that Suppliers meet contracted
performance standards.
Actively encourage new entrants to a
market where the potential to secure
better value makes the effort worthwhile.
Make use of local and SME suppliers,
where appropriate, in order to deliver local
economic growth in conjunction with our
local partners.
Include a request for suppliers to support

this initiative in the standard procurement
documents.
Ensure that Equality and Diversity is included
within the Universitys Procurement Manual
and Standard Procurement Documents.
November 2013
November 2013
Procurement Manager
Promote Sustainable Procurement Manual

to assist Procurement and non-Procurement
professionals comply with the Sustainability
Strategy.
May 2014
Group (SEG)
Promote the Universitys Sustainability

requirement within the Universitys suite of
standard procurement documentation.
November 2013
Group (SEG)
Develop and implement a Contract

Management Process for University
suppliers.
January 2014
Utilise information from the P2P system and

the spend analysis to reduce the number of
suppliers where applicable.
January 2015
Develop and implement a Contract

Management Process for University
suppliers.
January 2014
Ensure that the Universities procurement

processes do not discriminate against new
entrants.
January 2014
Procurement Manager
Work with local partners to ensure local and

SME providers are aware of the opportunity
of supplying the University.
Ongoing
Wolverhampton City Council/
Black Country Chamber of
Commerce/
FinditinWolverhampton
3.6
Ensure tendering processes are

appropriate for the value of the contract
thereby ensuring that SMEs are not
prohibited from competing for University
contracts/purchases
Goal 4 Partnerships and Collaboration

Be
4.1
Have representation on national and
collaborative,
regional committees and working parties
innovative and
where the benefit to the University of
enterprising &
Wolverhampton of fostering effective
Making it work
strategic alliances with other HE
institutions and public bodies is
worthwhile.
Goal 5 Technology
Making it work
5.1
Encourage the use of appropriate and easy
to use electronic technology to reduce
tender and transaction costs.
Making it work
5.2
Encourage university staff to make
informed decisions on purchasing by using
technology to display options to
purchasers.
University of Wolverhampton
Version:
2.2
Approved Date:
Author:
David Sheldon
Approval by:
Review existing procurement documentation September 2013

to ensure that processes are not over
complex or bureaucratic for low value
contracts/purchases
Procurement Manager
Develop relationships with appropriate

organisations e.g. SUPC, Wolverhampton
City Council, British Universities Finance
Directors Group
December 2013
Ensure that the electronic tendering and P2P

systems are being used appropriately.
January 2015
Procurement Manager
Investigate the use of appropriate P2P

systems that include catalogue options and
punch out to supplier websites.
October 2013
Finance Director
Implement chosen P2P system subject to an

acceptable business case being constructed.
August 2014
Finance Director
Review Date:

University of Wolverhampton Proc Strat 2012 17 Action Plan v2.2

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Procurement Action Plan

Objectives and Implementation

Developing a network of proactive

Investigate the use of appropriate P2P

Implement chosen P2P system subject to a

Develop Procurement Manual and suite of

Prepare and deliver training for nonprofessional procurement staff to

Develop a new procurement service

Improve the communication between

Carry out, with assistance from

Utilise information from the P2P system and

Prepare and maintain a register of all

Ensure that its procurements comply with

Develop Sustainable Procurement Manual to

Include a standard Sustainability

Include Sustainability requirements within

Develop a process to assess and monitor the

Develop a range of work based

Create a one year Procurement experience

Ensure that Equality & Diversity is

Goal 3 Supplier Relationships

Support a reduction in the number of

Include a request for suppliers to support

Promote Sustainable Procurement Manual

Promote the Universitys Sustainability

Develop and implement a Contract

Utilise information from the P2P system and

Develop and implement a Contract

Ensure that the Universities procurement

Work with local partners to ensure local and

Ensure tendering processes are

Goal 4 Partnerships and Collaboration

Review existing procurement documentation September 2013

Develop relationships with appropriate

Ensure that the electronic tendering and P2P

Investigate the use of appropriate P2P

Implement chosen P2P system subject to an

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