Extraction of FI-CA Open and Clear

Items to BW through Mass

Activities Based on Custom
Selections

Applies to:
BW and Batch Functionality in SAP IS-U (ECC 6.0). For more information, visit the EDW HomePage

Summary
In the fiercely increasing competition amongst corporations it has become mandatory to make quick and
sound crucial business decisions based on analysis of business critical data. This is the point where SAPs
Business Information Warehouse (BW) provides a complete information factory solution.
This article is a step by step guide as to how the extraction of FI-CA Open and Clear items is performed from
the source system (IS-U) to BW through mass activities (FPBW and FPCIBW) based on custom selections.
Author:

Amlan Banerjee

Company: Tata Consultancy Services Ltd. (TCS)

Created on: 07 November 2010

Author Bio
Amlan Banerjee is a Post graduate in Business Management and a SAP Certified Solution
Consultant in Financials. He is working with Tata Consultancy Services for the last 3.5 years as a
part of the IS-U FI-CA and FS-CM capability. He has worked on multiple SAP IS-U
implementation and support projects.

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Extraction of FI-CA Open and Clear Items to BW through Mass Activities Based on Custom Selections

Table of Contents
Introduction ......................................................................................................................................................... 3
Step by Step Procedure to incorporate the Custom Selections tab in mass activity FPCIBW .......................... 4
Step 1: ............................................................................................................................................................. 4
Step 2: ............................................................................................................................................................. 4
Step 3: ............................................................................................................................................................. 5
Step 4: ............................................................................................................................................................. 5
Step 5: ............................................................................................................................................................. 6
Step 6: ............................................................................................................................................................. 7
Step 7: ............................................................................................................................................................. 7
Step 8: ............................................................................................................................................................. 8
Step 9: ............................................................................................................................................................. 8
Step 10: ........................................................................................................................................................... 8
Step 11: ........................................................................................................................................................... 8
Step 12: ........................................................................................................................................................... 9
Step 13: ........................................................................................................................................................... 9
Step 14: ......................................................................................................................................................... 10
Step 15: ......................................................................................................................................................... 10
Step 16: ......................................................................................................................................................... 11
Step by Step Procedure to incorporate the Custom Selections tab in mass activity FPBW ............................ 12
Related Content ................................................................................................................................................ 13
Disclaimer and Liability Notice .......................................................................................................................... 14

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Extraction of FI-CA Open and Clear Items to BW through Mass Activities Based on Custom Selections

Introduction
SAP industry solution for Utilities (IS-U\CCS) carries out a number of tasks in batch or as background jobs as
an effective way for processing high volumes of data. These data are transferred to BW from the source
system (IS-U) for generating various types of reports based on legal and statutory requirements as well as to
make business decisions on a day to day basis.
There are two types of extraction at the item level that happens from the IS-U source system1. Extraction of Cleared Items (Transaction Code-FPCIBW)
2. Extraction of Open Items (Transaction Code-FPBW)
However, the standard mass activity both for open and clear items does not give the flexibility to extract data
based on certain pre-selections at the item level into BW.
The pre-selections are only limited to(a) Business Partner
(b) Company Code
(c) Business Area

In the above scenario,it is not possible to perform the extraction based on contarct accounts or contarcts.
Neither it is possible to extract the data to BW based on certain conditions at the item level like Main
transactions, Account Determination etc.
This article provides a step by step guide as to how the extraction of FI-CA Open and Clear items is
performed from the source system (IS-U) to BW through mass activities (FPBW and FPCIBW) based on
custom selections.

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Extraction of FI-CA Open and Clear Items to BW through Mass Activities Based on Custom Selections

Step by Step Procedure to incorporate the Custom Selections tab in mass activity
FPCIBW
Step 1:
Go to the following path under SPRO.
SPROFinancial Accounting (New) Contract Accounts Receivable and Payable Technical
SettingsPrepare Mass Activities

Step 2:
Check for Mass activity type-CIBW, which relates to the extraction of the FI-CA cleared items to BW.

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Extraction of FI-CA Open and Clear Items to BW through Mass Activities Based on Custom Selections

Step 3:
Select the Mass activity type-CIBW and click on General Controls button in the left hand side under
Mass Activities.

Step 4:
Go the Other tab and check the Tab layout under the Design frame. The tab layout for the mass activity
type-CIBW is 5315 by default. Take a note of the tab layout number.

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Extraction of FI-CA Open and Clear Items to BW through Mass Activities Based on Custom Selections

Step 5:
Go to the following path under IMG.
SPROFinancial Accounting (New) Contract Accounts Receivable and Payable Technical
SettingsDefine Layouts for Mass Activities.

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Extraction of FI-CA Open and Clear Items to BW through Mass Activities Based on Custom Selections

Step 6:
Click on the position tab and search for tab layout no.5315

Step 7:
Select the layout 5315 and click on Copy as button

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Extraction of FI-CA Open and Clear Items to BW through Mass Activities Based on Custom Selections

Step 8:
Rename the new layout as Z315

Step 9:
Press Save and the new layout no. get saved. Now select the layout Z315 and click on the Tab page
titles in the left hand side under Layout.

There are three tab pages as per the standard settings(a) Selections
(b) Technical Settings
(c) Logs.
A new tab page will be incorporated to include the Custom Selections as the fourth tab page.
Step 10:
Click on New Entries button.

Enter Tab page as 4 and title as Custom Selections

Step 11:
Press enter and Save. Select the new tab page, i.e. 4 and click on Position of Group button.

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Extraction of FI-CA Open and Clear Items to BW through Mass Activities Based on Custom Selections

Step 12:
Click on New Entries button.

Enter position as 1 and Group box as S0119.

Press Enter and Save.

Step 13:
Go to the following path under IMG.
SPROFinancial Accounting (New) Contract Accounts Receivable and Payable Technical
SettingsPrepare Mass Activities

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Extraction of FI-CA Open and Clear Items to BW through Mass Activities Based on Custom Selections

Step 14:
Select the mass activity type-CIBW and click on General Controls button in the left hand side under
Mass activities. After performing the above activity, go to the Other tab.
Replace the tab layout number 5315 by the new layout number, i.e. Z315 and give table name as
FKKOP under custom selections.

Press Enter and Save.

Step 15:
Execute Transaction Code-FPCIBW.

The new tab Custom Selections is incorporated and is visible along with other existing tabs.

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Extraction of FI-CA Open and Clear Items to BW through Mass Activities Based on Custom Selections

Step 16:
Click on the Custom Selections button

The custom selections give the option to exclude items at the document level, based on various conditions,
say based on a certain range of Contract accounts, items with main transaction as 0100.

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Extraction of FI-CA Open and Clear Items to BW through Mass Activities Based on Custom Selections

Step by Step Procedure to incorporate the Custom Selections tab in mass activity
FPBW
The process for incorporating the Custom Selections tab for FI-CA Open items, transaction Code-FPBW
will be same as is done for FPCIBW.
However, for FPBW, the mass activity type is- OPBW and the standard tab layout is 5310
Repeat the above steps for incorporating the Custom Selections tab for FI-CA Open items extraction.
Note: Normally, all mass transactions in IS-U contain the Custom Selections tab by default. However, if
there is any mass transaction in IS-U, where the Custom Selections tab is not there, the above process is
valid for incorporating the same based on the mass activity type and the standard tab layout.

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Extraction of FI-CA Open and Clear Items to BW through Mass Activities Based on Custom Selections

Related Content
Creating Counters for Mass Runs
Extracting Open Items
For more information, visit the EDW HomePage

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Extraction of FI-CA Open and Clear Items to BW through Mass Activities Based on Custom Selections

Disclaimer and Liability Notice

This document may discuss sample coding or other information that does not include SAP official interfaces and therefore is not
supported by SAP. Changes made based on this information are not supported and can be overwritten during an upgrade.
SAP will not be held liable for any damages caused by using or misusing the information, code or methods suggested in this document,
and anyone using these methods does so at his/her own risk.
SAP offers no guarantees and assumes no responsibility or liability of any type with respect to the content of this technical article or
code sample, including any liability resulting from incompatibility between the content within this document and the materials and
services offered by SAP. You agree that you will not hold, or seek to hold, SAP responsible or liable with respect to the content of this
document.

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