CONSTITUTION

October 2006

CONTENTS Page 2 2 2 2 3 3 3 4 5 6 6 7 7 7 7 7 8 8 9 9 9 9 9 11 13 14 19 23 2 24 28 33 34 36 42 Clubs & Societies Meeting Regulations and Standing Orders Finance Schedule Staffing Protocol Job Descriptions - Executive Officers Job Descriptions - Student Officers (Unpaid) Appendix 5 Appendix 6 Appendix 7 Appendix 8 Appendix 9 Appendix 9 Part 2 Heading CONSTITUTION Name and Definitions Aims and Objectives DSU Membership Governance of DSU - General Principles General Meetings Annual General Meeting Extraordinary General Meetings The Governing Council Student Officer Committees Referendums Election of Officers By-elections Removal of Officers Clubs and Societies Affiliations to External Organisations Complaints DSU Finances Freedom of information Amendments Indemnity Discipline Interpretation Winding up APPENDICES Complaints Procedure Opting Out Disciplinary Procedure Election Regulations (Ballot) NUS Conference Delegates Appendix 1 Appendix 2 Appendix 3 Appendix 4 Appendix 4 Part 23.0 19.0 20.0 21.0 22.0 16.0 17.0 18.0 14.0 15.0 9.0 10.0 11.0 12.0 13.0 1.0 2.0 3.0 4.0 5.0 6.0 7.0 8.0 Clause

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1. 1.1 2. 2.1 2.2 2.3 2.4 2.5 3. 3.1

Name and Definitions There shall be a students' union in the name of De Montfort University Students’ Union (for the rest of this document the organisation will be referred to as ‘DSU’). Aims and Objectives To promote the interests of students at De Montfort University (‘the University’) during their course of study and to represent, support and advise members. To provide social and recreational activities for its members. To be the recognised representative channel between students and the University and any other external body. That the diversity of DSU members is recognised and that equal access is available to all members of whatever origin or orientation. To provide a safe space for students to socialise outside of traditional academic hours. DSU Membership All registered students studying at the University and students on placements as part of their course of study shall be full members of DSU unless they have decided to relinquish their membership in accordance with the 'opting out' regulations (Appendix 2). Any Executive officer shall be a full member of DSU for the duration of their period of office, on completion of which they shall be eligible for honorary life membership. The Governing Council may put forward a motion to a General Meeting to confer honorary life membership, on any person, in recognition of outstanding services to DSU. The following persons shall be eligible for associate membership, on payment of a fee or fees determined by Governing Council: a) All past full members; b) All members of the academic and non-academic staff of the University (during their employment with the University); c) Retired members of the academic and non-academic staff of the University (who have retired whilst in the service of the University); d) All employees of DSU (during their period of employment); e) Retired employees of DSU (who retired whilst in the service of DSU).

3.2 3.3 3.4

3.5

All members shall be entitled to enjoy the facilities of DSU and take part in its educational, social, sporting and cultural activities. Only full members shall be entitled to speak and vote at DSU meetings, stand and vote in DSU elections, and hold office in clubs and societies and play in the BUSA leagues / competitions.

Governance of DSU 4. 4.1 4.2 5. General Principles DSU recognises the need for decision making and accountability at all levels. A decision which will have an effect upon all students of DSU shall be taken to a general meeting. All meetings shall be held in accordance with the Meetings and Standing Orders Schedule (Appendix 6). General Meetings

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5.1 5.2 5.3 5.4 5.5 5.6 5.7

General Meetings shall be the sovereign body of DSU. All full members are eligible to attend, speak and vote at a general meeting. Governing Council members shall have full speaking rights at general meetings. The Union Director may attend in a non voting advisory capacity. Observers who may be invited into the meeting by the chair shall not be entitled to vote; they may be invited to speak by the chair, who may also request they leave the meeting. General meetings shall be convened by Governing Council at least once per academic term. One shall be the Annual General Meeting. Full publicity shall be given no less than ten (10) University days prior to a meeting. This notice shall specify time, date, place and statutory business to be considered. The final agenda must be published not less than three (3) University days before the meeting. The quorum of general meetings shall be 150 members. General Meetings have the power to:a) b) c) d) amend the constitution (subject to Clause 18); discuss and pass policy; hold elected officers to account; ratify Governing Council decisions and approve minutes.

5.8 5.9

5.10 5.11 6. 6.1

General meetings shall not discuss any issues relating to staff or staffing decisions. Once the vote has been taken at a General Meeting, that item of business may not be reopened at that meeting or within the next three (3) calendar months. Annual General Meeting In addition to the functions specified for the general meeting, the annual general meeting must approve:a) the DSU budget; b) the audited accounts.

7. 7.1

Extraordinary General Meetings An Extraordinary General Meeting (EGM) shall consider only the item(s) of business for which it was specifically called. The issue must concern a matter that arose after the previous general meeting that requires discussion before the date of the next general meeting. An EGM shall be convened by Governing Council on receipt of a petition of 60 full members An EGM may be called by Governing Council. Notice of the meeting shall be given not less than five (5) University days prior to the meeting. This shall specify date, time, place and the motion to be discussed and shall be issued within seven (7) University days of the original request having been received. The Governing Council The Governing Council shall be the trustees of DSU.

7.2 7.3 7.4

8. 8.1

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8.2

The Governing Council shall consist of the following Executive officers:a) b) c) d) e) President; Deputy President Education; Vice President Media; Vice President Student Activities; Vice President Welfare.

8.3

Any full member of DSU may observe any meeting of Governing Council, but must notify the President at least one (1) University day prior to the meeting. They shall have no speaking or voting rights. Speaking rights may be granted at the discretion of Governing Council. The Union Director shall attend in a non-voting advisory capacity. Other persons may attend, at the discretion of Governing Council, in a non-voting advisory capacity. Governing Council shall be called not less than twice per term. The chair shall normally be the President. The chair shall have only a casting vote. The quorum shall be 2/3rd of elected members, rounded up. Governing Council shall:a) be responsible for DSU on a day to day basis and shall act in accordance with the decisions of the general meetings, the constitution, appendices, protocols and relevant legislation; b) ensure the implementation of DSU policy; c) oversee, monitor and ensure the smooth running and management of DSU; d) be responsible for the direction of DSU in accordance with a strategic plan; e) be responsible for drawing up a budget and ensuring that financial reports are made to general meetings; f) ensure adherence to DSU’s finance regulations, procedures and controls in accordance with clause 16 and appendices of this document; g) prepare an annual report detailing the activities of DSU; h) receive and approve minutes from Student Officer Committee meetings; i) be responsible for the employment of such staff as may be required to manage and administer the organisation, according to the provisions set out in the staffing protocol; j) appoint members to DSU’s disciplinary committees in accordance with the disciplinary procedure (Appendix 3); k) approve the regulations governing clubs and societies as set out in Appendix 5; l) set up other committees in response to DSU needs and define their terms of reference; m) fulfil specific responsibilities as laid down in individual job descriptions; n) ensure that elections are carried out in accordance with Appendix 4.

8.4 8.5 8.6 8.7 8.8 8.9 8.10

9. 9.1

Student Officer Committee The Student Officer Committee shall consist of the following:1 Executive officer:Deputy President Education 21 student officers (unpaid):-

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Black Students’ Officer Campaigns Officer Charles Frears Officer (Leicester only) Community Officer Cultural Officer Demon FM Officer Entertainments Officer First Year Officer International Officer Involvement Officer LGBT Officer Mature Students’ Officer Mens Officer Mydsu.com Officer Race Relations Officer RAG Officer Research/Postgraduate Officer Sports Officer Students with Disabilities Officer The Demon Officer Women’s Officer 9.2 9.3 9.4 9.5 9.6 9.7 9.8 Other Executive Officers may attend in an ex-officio, non-voting capacity. The Director or their nominee may attend in a non-voting capacity. Student Officer Committee shall not meet less than twice per academic term. The quorum shall be 2/3rd of elected members, rounded up. The chair shall normally be the Deputy President Education. The chair shall have only a casting vote. Student Officer Committee shall:a) make recommendations and representations to Governing Council on behalf of their members, through the Deputy President Education b) receive minutes of Governing Council.

10. 10.1 10.2 10.3

Referendums Referendums shall be conducted in accordance with the Election Regulations, clause 13 (Appendix 4). The result of a referendum will take precedence over any existing policy. Referendums may be called by:(i) (ii) a 2/3rd majority of Governing Council; a petition of 5% of full members of DSU (detailing name and registration number).

10.4

If an issue is decided by referenda the Governing Council will have the right to refuse further requests for referenda on that issue for a period of three (3) months.

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11.

Election of officers

11.1All elections shall be held in accordance with the Election Regulations (Appendix 4).

11.2Executive officer elections shall take place in the second term, before the 31st March 11.3The term of office for Executive officers shall be from 1st July following election to 30th June
of the following year.

11.4The election of the following Student Officer positions shall take place in the second term
before the 31st March:Black Students’ Officer, Campaigns Officer, Charles Frears Officer (Leicester only), Community Officer, Cultural Officer, Demon FM Officer, Entertainments Officer, Involvement Officer, LGB Officer, Mature Students’ Officer, Mens Officer, Mydsu.com Officer, Race Relations Officer, RAG Officer, Sports Officer, Students with Disabilities Officer, The Demon Officer and Women’s Officer. 11.5 The election of the following positions will take place in the first term of the academic year:First Year Officer, International Officer and Research/Postgraduate Officer. 11.6 11.7 11.8 11.9 All candidates must be full members of DSU in accordance with 3.1 of the Constitution and shall be elected by cross campus ballot. Any Executive officer is entitled to stand for a second term as a full member of DSU subject to the provisions of clauses 11.4 - 11.7 above. No Executive officer shall be eligible to stand for and serve more than two terms of office. Executive officers shall receive an allowance and be required to sign an agreement of office, stating their terms and conditions.

11.10The level of allowance shall be agreed by Governing Council but shall not be effective until and unless ratified by a General Meeting. 11.11 12. 12.1 12.2 12.3 12.4 13. 13.1 Once elected, new officers may attend all committees that their future post entitles them to, as ex-officio non-voting members, where appropriate to do so. By-elections If an Executive post falls vacant and there is an Executive officer-elect, no by-election shall take place. If an Executive Officer post remains unfilled after the initial election one by-election may take place before 31st March. If a Student officer post falls vacant or remains unfilled after the initial election a byelection may be arranged by Governing Council. In the case of a by-election all Election Regulations shall apply as outlined in Appendix 4. Removal of officers Any officer may be removed from office by:a) a breach of DSU or University disciplinary regulations on the grounds of gross misconduct, resulting in dismissal;

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b) exclusion from the University on the grounds of poor academic performance. 13.2 14. 14.1 Any officer of Governing Council may be removed from office by a 2/3rd majority vote of no confidence at a general meeting. Clubs and Societies Clubs and societies may be recognised by Governing Council provided they meet the requirements of Appendix 5 to this Constitution and do not contravene DSU’s aims and objectives. Affiliations to External Organisations Any proposal to affiliate to an external organisation shall be subject to the approval of Governing Council. New affiliations to external organisations shall be publicised to students and to the University, and shall include the name of the organisation and the affiliation or subscription fee. Details of all affiliations to external organisations, including the name of the organisation and the affiliation fee, shall be included in DSU’s annual report which shall be made available to students and to the University Board. In the event of a challenge to an existing affiliation to any external organisation, a petition signed by at least 5% of full members of DSU must be submitted to the President. A referendum shall be held on the issue. The referendum shall be conducted in accordance with clause 13 of the Election Regulations (Appendix 4). A further referendum on the same affiliation cannot be called in the same academic year. Complaints Complaints about service delivery, individual officers, the Governing Council, or any member of DSU committees shall be dealt with via the complaints procedure in Appendix 1. Members who complain will also be referred to the mechanisms in this constitution to remove officers and change the policy of DSU. Any complaint about a member of DSU staff shall be dealt with according to the complaints procedure (Appendix 1) and staff protocol arrangements (Appendix 5). DSU Finances DSU receives annually an allocation of funds from the University sufficient in the view of the University Executive to enable DSU to pursue its aims and objectives effectively. DSU, through the Governing Council, shall ensure that such funds are used only for such purposes as are consistent with DSU’s status as an exempt educational charity and in accordance with any stipulations made at the time of making the grant. DSU, as delegated to the Governing Council, shall be empowered, in pursuit of its aims and objectives, to open bank accounts in the name of DSU, lend monies, invest monies, borrow monies, offer its material assets as security and do all other such things as are necessary for the prudent conduct of its financial affairs as though it were a legal person and subject to no other restrictions save any which may be imposed by DSU policy, DSU/University Code of Practice and Finance Regulations (Appendix 7). DSU, acting through the Governing Council, shall ensure that proper books of account are maintained and that these books shall be audited annually by a qualified accountant appointed by the Governing Council.

15. 15.1 15.2

15.3

15.4

16. 16.1

16.2 17. 17.1

17.2

17.3

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17.4 17.5 17.6 17.7

DSU shall submit requests for funding to the University in whatever form the University shall specify. The annual accounts shall be available to all members of DSU and University Board. The financial year of DSU shall run from 1st August to 31st July. The organisation of DSU finances and systems of control shall be laid down in the Finance Appendix (Appendix 7) which shall be binding on all members, committees, officers and staff. No union body may hold any funds whatsoever outside DSU accounts. Societies may hold private accounts within DSU accounting systems. Freedom of information At all meetings of the Governing Council, general meetings, annual general meeting and extraordinary general meetings minutes shall be taken which shall be circulated at the next appropriate and relevant meeting. Confirmed minutes shall be displayed as soon as possible after confirmation. A copy of the Constitution, the Union policy file, the annual report and accounts including the budget, shall be available on request. All meetings of the Governing Council shall be considered open although the designated members of Governing Council may vote to hold a specific meeting, or an item of a meeting, as a closed session, which will involve only the members of Governing Council and the Union Director. Reserved business: Governing Council will, from time to time, need to discuss matters of commercial sensitivity and staffing matters. These sections of the meeting shall be held in closed session and minutes held on a central file. Amendments Only General Meetings can amend the Constitution and Appendices. All amendments to the Constitution shall require a 2/3rd majority vote at DSU general meetings. Amendments to the Appendices shall only be proposed by Governing Council and require a simple majority vote at DSU general meetings. Amendments to the Appendices must be approved by the University's Core Executive before they come into effect. Amendments to the Constitution must be approved by the University Board before they come into effect. Indemnity Every executive officer, appointee or member of staff of DSU shall be entitled to be indemnified by DSU against all losses or liability which he/she may incur in or about the execution of his or her office or otherwise in relation thereto and no officer, appointee or member of staff shall be liable for any loss, damage or misfortune which may happen to or be incurred by DSU in the execution of the duties of his or her office or in relation thereto; provided that nothing in this clause shall affect their liability for the consequences of any negligent or unlawful act on their part. Clubs and

17.8 18. 18.1

18.2 18.3

18.4

19. 19.1 19.2 19.3 19.4 19.5 20. 20.1

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21. 21.1

Discipline All members of DSU shall be required to conform to the code of discipline as drawn up by Governing Council, particularly when on premises administered, or at events organised by DSU. The code of discipline may include sanctions up to and including the indefinite suspension of any or all of the privileges of membership. Interpretation In the event of a dispute as to the interpretation of any part of this Constitution, the ruling of the President shall be sought. In the event of a challenge to the President's ruling, the decision of the Governing Council shall be final. Winding Up In the event of DSU ceasing to function as the recognised Student's Union of the University, no operating or retained surplus or reserve or other asset of DSU shall be distributed to its members or any of them. All the assets of DSU for the time being shall instead be transferred to any non-profit making organisation having the like or similar objectives to those of DSU. Such transfer will be effected in accordance with the decision of the General Meeting but subject to the prior approval of the University. In the event of dispute as to the destination of any such assets, the University shall decide the destination in accordance with the principle set out in the second sentence of this paragraph.

21.2 22. 22.1 22.2 23

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Appendix 1 Complaints Procedure 1. 1.1 SERVICE COMPLAINTS Any member or group of members has the right to raise issues about the delivery of service with the individual responsible for that service (the service manager). The service manager has a responsibility to respond to, and try to resolve, all issues raised at a local level to the satisfaction of all parties. As many concerns as possible should be resolved at this informal stage. When a service failure has not been resolved at a local level to the satisfaction of the individual or group concerned, they may complain in writing to the President. 1.2 Complaints to the President 1.2.1 In making a complaint, a complainant has a responsibility to:1.2.1.1 1.2.1.2 1.2.1.3 1.2.1.4 1.2.2 Seek resolution at a local level first; Be clear, accurate and truthful in their explanation; Indicate what might be a satisfactory resolution for them; Respect the legal, regulatory, financial, and other constraints placed on the Students' Union.

The President shall liaise with the Director to appoint a member of senior management to act on his/her behalf. This manager shall act as a point of contact for the complainant and try to ensure a satisfactory resolution for all parties. The procedure is not prescriptive about the ways in which this should be achieved. Such flexibility is intended to encourage a wide range of non-adversarial routes to resolution. The senior manager shall:1.2.3.1 Acknowledge receipt of each complaint (within two (2) University days); 1.2.3.2 Request investigation by an appropriate manager (response required within ten (10) University days); 1.2.3.3 Maintain auditable records; 1.2.3.4 Inform the President of the result of the investigation.

1.2.3

1.2.4 The President shall then advise the complainant of the proposed resolution on behalf of DSU. 1.2.5 If the complainant is not satisfied with the response, then they may complain to the Student Relations Manager at the University. The Student Relations Manager shall respond to the complainant in accordance with the De Montfort University complaints procedure.

2. 2.1

STAFFING COMPLAINTS Any complaints from students or officers regarding a member of staff must be made in writing to the President, and will be dealt with in accordance with the relevant staff grievance procedure.

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3. 3.1

Elected Officer Complaints Any complaints from a DSU member regarding an elected officer must be made in writing to the President, or if the complaint is against the President, to the Deputy President. This will be investigated in accordance with the procedures laid down in Appendix 3 of the DSU Constitution.

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Appendix 2 Opting Out 1. Mechanisms for Opting-out The University will advise all students of their right not to be a member of DSU in writing in the registration documentation. This information will also be made available in the University’s prospectus. Students wishing to opt out of DSU will complete an opting out section or document at registration. If exercised, the right to opt out will remain applicable for the whole of the academic year to prevent frivolous or tactical opting out. 2. 2.1 Rights of Opted-out Students All DSU clubs and societies will be open to all De Montfort University students and will be non-discriminatory in their aims and objectives. Different levels of membership fee may be determined for students who are members of DSU and for opted-out members. DSU shops and catering facilities will be open to all students. Other than those facilities listed in 2.2 above, other DSU services or facilities will be available to all students, DSU members being given priority. Opted out students will not be eligible to stand for office in DSU, vote in any DSU elections, hold office in any Clubs or Societies or play in the BUSA leagues / competitions. A student who has opted out will only be entitled to enter DSU bar areas if signed in as a guest by a bona fide member. A student who has opted out will only be entitled to enter any of DSU social events if signed in as a guest by a bona fide member. Entrance fees may vary for members and nonmembers of DSU.

2.2 2.3 2.4 2.5 2.6

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Appendix 3 Disciplinary Procedure 1. 1.1 General Principles This code is to be read in addition to, and in conjunction with, chapter two of the De Montfort University General Regulations and Procedures Affecting Students and the Union disciplinary code and sanctions. The disciplinary procedure shall normally consist of 3 stages. However, at any stage a matter may be referred to the University disciplinary procedure. 1.2.1 1.2.2 1.2.3 Stage One - The Vice President Student Activities in the first instance. Who may deal with minor offences at a local level. Stage Two - The Disciplinary Committee Who may act as a referral from stage one, for more serious offences. Stage Three - The Appeal Committee Who may be convened to act as an appeal to a decision taken in either stage one or two. This shall be the final stage of appeal.

1.2

1.3

For elected officers, the disciplinary procedure consists of two stages:1.3.1 1.3.2 The Elected Officer Disciplinary Committee. The Elected Officer Appeal Committee.

1.4

The disciplinary procedure shall deal with matters arising as a result of: 1.4.1 1.4.2 1.4.3 1.4.4 1.4.5 1.4.6 Incidents within DSU buildings; Incidents occurring within or on the University campus or premises as a result of a DSU function; Incidents occurring as a result of a DSU function or activity held outside the University; Incidents which affect DSU community relations; Incidents which bring the good name of DSU into disrepute; Other breaches of the University General Regulations and Procedures Affecting Students.

1.5

Where the incident that has occurred is an offence under the criminal law the Vice President Student Activities, in liaison with the President and Director: 1.5.1 1.5.2 1.5.3 will decide whether to report the facts to the police, and in reaching that decision will not be influenced by the wishes of any other person; will deal with any offence under this disciplinary code, whether or not the facts have been reported and proceedings are pending; may defer action under this disciplinary code if it considers, (if criminal proceedings are pending) that to proceed might in some way prejudice the fair trial of the member concerned. Any suspension/exclusion will remain in full force and will not be affected; when considering proceedings for an offence under this disciplinary code, will not take into account the results of any criminal trial arising out of the same set of facts.

1.5.4

1.6 1.7

When an incident involves a member of a Disciplinary Committee that is to hear an incident, then that person shall not sit on the committee for that hearing. Where the Vice President Student Activities believes there may be a conflict of interest, he / she will refer the case to another Executive Officer (other than the President) to hear the

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case. In this instance, any reference to the Vice President Student Activities shall be deemed as the Executive officer involved in the first stage of the disciplinary procedure. 1.8 If any of the parties involved wish to object to any member of a Disciplinary Committee, then the student shall submit his/her objections in writing, to be received by the Vice President Student Activities at least five (5) University days before the hearing. If the grounds are upheld, an alternative member to fill the committee will be identified by the Vice President Student Activities. The student(s) involved in the allegations may be accompanied by a friend (as defined in the glossary of the DMU General Regulations and Procedures Affecting Students) during all stages of these disciplinary procedures. A Disciplinary Committee shall call witnesses to give evidence as appropriate. They shall ask questions of the witnesses. The student may call his or her own witnesses to give evidence. Committee may also ask questions of the witnesses. The Disciplinary

1.9

1.10 1.11 1.12

Witnesses must complete a Witness Statement Form, or in the case of DSU staff, an Incident Report Form. Failure to complete these forms may result in the Disciplinary Committee not accepting evidence from them at a disciplinary hearing. The execution of any sanction may be suspended for a period to be decided by the Disciplinary Committee imposing the sanction, pending a requirement of future performance.

1.13

1.14Sanctions available to a Disciplinary Committee may be imposed singularly or in combination. 1.15 1.16 No person may sit in hearing on a case more than once. For the purpose of this rule a referral shall not be considered as a hearing. The student shall have the right of appeal against any disciplinary decision, except the Appeal Committee. This must be in writing to the Vice President Student Activities and must be received within two (2) University days of receipt of the disciplinary decision. The Vice President Student Activities shall maintain a log of all incident reports received and action taken. This log shall be made available to any member of the Governing Council. The accused may appeal against sanctions applied. Appeals must be lodged within two (2) University days of receiving notification of a disciplinary decision. Stage One The Vice President Student Activities shall act as the first point of referral for any disciplinary offence except where that offence involves any elected officer. A completed Incident Report Form (IRF) must be submitted by each member of staff involved, to the Vice President Student Activities the next University day after the incident occurring. Where a DSU official believes or reasonably suspects there to have been a disciplinary offence committed, he/she shall retain the student(s) union card(s) and issue them with an official receipt. This shall inform the student that they have committed a disciplinary offence, and require them to make an appointment with the Vice President Student Activities within two (2) University days for the commencement of disciplinary proceedings.

1.17

1.18 2. 2.1 2.2

2.3

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2.4

Upon receipt of an IRF (regardless of whether or not it is within the time limits listed above), the Vice President Student Activities shall immediately start investigations into the incident. This shall normally include a formal interview with the accused student(s) and the completion of a Witness Statement Form and an Incident Report Follow Up form. When the investigation is complete the Vice President Student Activities shall immediately inform both parties of the decision taken in writing. Where the identity of the accused is not known, and no other course of action is open, the Vice President Student Activities shall have a period of up to six (6) months of the incident occurring to ascertain the identity of the student accused. The Vice President Student Activities may impose the following sanctions on a student deemed to be guilty of an offence:2.6.1 2.6.2 2.6.3 2.6.4 2.6.5 2.6.6 reprimand; suspension for a period of not more than six (6) calendar weeks from DSU premises and/or functions. If University vacation time falls during any period of suspension, then that vacation time shall be added on as extra; Reparation of damages to the organisation or of personal belongings to the person(s) involved; a fine of an amount not to exceed £50; a letter of apology to any aggrieved party; referral to the Disciplinary Committee;

2.5

2.6

2.7 2.8

Where imposed fines or reparation of damages are not paid, or apology letters not received, then the Vice President Student Activities may impose further sanctions, as defined above. Where the Vice President Student Activities refers the hearing to the Disciplinary Committee (DC), unless there are exceptional circumstances preventing this, the hearing shall take place within twenty (20) University days of the case being referred. The accused shall be informed not less than five (5) University days before the hearing is set. If the student with good reason cannot attend the hearing, then a mutually acceptable date shall be arranged. When the issue is so serious as to warrant immediate referral to the DC, the Vice President Student Activities shall not hold a disciplinary meeting with the accused, but merely inform them that the issue is to be referred and ask them to produce a statement for the DC. Stage Two ( Disciplinary Committee) The Disciplinary Committee shall consist of:3.1.1 3.1.2 3.1.3 3.1.4 the Vice President Student Activities as an ex-officio, non-voting chair; one other member of the Governing Council, other than the President; two (2) student officers; the Union Licensee, or a person appointed by him/her, in a non-voting, advisory capacity.

2.9

3 3.1

3.2 3.3 3.4 3.5

Quoracy shall be three (3) voting members. Where the vote is tied, the Chair shall have the deciding vote. Where student officers can not be convened, any student approved by the Governing Council may sit in their place. The committee shall meet as and when required to deal with disciplinary matters as a result of referrals from the Vice President Student Activities. arising

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3.6

The Disciplinary Committee may impose the following sanctions on a student deemed to be guilty of a disciplinary offence:3.6.1 3.6.2 3.6.3 3.6.4 3.6.5 Reprimand; Suspension for a specified period from DSU premises and/or functions; Reparation of damages to the organisation or of personal belongings to the person(s) involved; A fine of an amount not to exceed £100; A letter of apology to any aggrieved party;

3.7 4 4.1

Where imposed fines or reparation of damages are not paid, or apology letters not received, then the committee may impose further sanctions as defined above. Stage Three (Appeal Committee) The Appeal Committee shall consist of: 4.1.1 4.1.2 4.1.3 the President, or Deputy President in their absence, as an ex-officio, non-voting Chair. one (1) member from Governing Council. the Union Director, or his/her appointee, in a non voting advisory capacity.

4.2 4.3 4.4

The Appeal Committee shall meet as and when required to deal with disciplinary matters arising as a result of appeals against either stage one or two. The Appeal Committee shall be the only body of appeal. The Appeal Committee shall:4.4.1. have available the same sanctions as the Disciplinary Committee where it is adjudged that a disciplinary offence has been committed. 4.4.2. have the power to confirm or alter sanctions imposed by the previous disciplinary stage, where it is adjudged that a disciplinary offence has been committed

5 5.1 5.2

T H E E L E C T E D O F F I C E R D I S C I P L I N A RY C O M M I T T E E The committee shall meet as and when required as a first point for a compliant against an elected officer. The Elected Officer Disciplinary Committee shall consist of:5.2.1 5.2.2 5.2.3 The Deputy President, or another Executive officer approved by Governing Council in their absence, as an ex-officio, non-voting Chair. One (1) other member of the Governing Council. A member of senior management, appointed by the Director, in a non-voting, advisory capacity.

5.3

The following sanctions shall be available to the committee: 5.3.1. 5.3.2 5.3.3 5.3.4 5.3.5 5.3.6 5.3.7 reprimand suspension for a specified period from DSU premises and/or functions. reparations to the organisation or of personal belongings to the person(s) involved. a fine of an amount not to exceed £200 for an Executive officer, or £100 for a nonExecutive officer. a letter of apology to any aggrieved party. request Governing Council to convene an Extraordinary General Meeting, with a vote of no confidence in the elected officer as the agenda item. suspension on full pay without prejudice for a specified period of time

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5.3.8

in the event of a court of law finding an elected officer guilty of an offence during their term of office, where deemed appropriate, termination of office.

5.4 Where imposed fines or reparation of damages are not paid, or letters of apology not received, then the committee may impose further sanctions, as defined above. 5.5 The President shall keep a log of all incidents received and complaints taken at this stage. 5.6 Elected officers may appeal against any decision taken by the committee to The Elected Officers Appeal Committee. 6. 6.1 6.2 The Elected Officer Appeal Committee The Committee shall meet only as an appeal against a decision made in The Elected Officer Disciplinary Committee. It is the only body of appeal for elected officers. The Elected Officer Appeal Committee shall consist of: 6.2.1 6.2.2 6.2.3 6.3 6.4 The President, or the Deputy President in their absence, as an ex-officio, nonvoting Chair. One (1) other member of the Governing Council. The Union Director, or their appointee, in a non-voting, advisory Capacity.

No member who took part in an earlier hearing shall sit in this committee. When acting as an appeal hearing for elected officers, Governing Council shall: 6.4.1 6.4.2 have available the same sanctions as the Elected Officer Disciplinary Committee where it is adjudged that a disciplinary offence has been committed. have the power to confirm or alter sanctions imposed by the Governing Council Disciplinary Committee, where it is adjudged that a disciplinary offence has been committed.

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Appendix 4

E L E C T I O N R E G U L AT I O N S ( B A L L O T )
This schedule shall apply to all elections by ballot for all positions in DSU, and shall be read in conjunction with the DSU Constitution The ballot could be conducted by electronic means or by paper ballot. 1. 1.1 RETURNING OFFICER An independent Returning Officer shall be appointed annually by the Governing Council. The Returning Officer shall be responsible for the good conduct and administration of all DSU elections and shall have the sole interpretation of the election regulations. The Returning Officer may appoint deputies and election officials to assist in the conduct of elections. They shall hold office until the completion of the elections for which they were appointed. Executive Officers, candidates, their proposers and seconders are not eligible to be election officials. A list of election officials shall be made available for inspection. Any candidate shall have the right to object to election officials. The Returning Officer shall consider any objection and replace officials if the objection is upheld. Candidates breaching election regulations will be subject to disciplinary action as determined by the Returning Officer. A severe breach may result in disqualification. NOTICE OF ELECTIONS Notice of elections shall be published not less than five (5) University days prior to the opening of nominations. The notice of elections shall list all positions to be elected and outline the elections timetable. Job descriptions shall be available on request. NOMINATIONS

1.2

1.3 1.4

1.5 2. 2.1 2.2 3.

3.1 Any full member of DSU, as defined in clause 3.1 of the Constitution, including any student successfully completing their course of study during the relevant academic year is eligible to stand for any DSU officer position. 3.2 Nomination forms shall be available, which must be completed and signed by the candidate and shall require the name, course and student registration number of at least one proposer and one seconder.

3.3 No full time or part time officer or member of DSU staff shall propose or second a candidate. 3.4 Any elected officer who wishes to re-run for the Union Executive should declare this prior to the opening of nominations and should be removed completely from the election process. 3.5 Candidates can only stand for one officer post in each set of elections 3.6 3.7 Completed nomination forms must be submitted to an election official by the deadline determined by the Returning Officer Nomination forms must be accompanied by two passport-sized photographs of the candidate, together with a manifesto in the format stipulated on the nomination form.

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3.8 The Returning Officer shall produce a list of candidates, together with their proposers and seconders, which shall be available by the commencement time of the candidates meeting. 4. 4.1 4.2 4.3 CANDIDATES’ MEETING The Returning Officer shall organise a meeting for all candidates to be held as soon as possible after the close of nominations. The candidates’ meeting shall be the opportunity for candidates to receive initial approval of publicity materials prior to display or distribution. Election campaign packs shall be distributed at the candidates’ meeting, which shall contain any necessary materials to be determined by the Returning Officer in conjunction with Governing Council and the Constitution. CAMPAIGNING

5.

5.1 The period of campaigning shall start after the candidates meetings and shall continue until the close of the ballot. 5.2 5.3 Any candidate banned from the venue will be allowed to attend hustings or general meetings. . They will not however be allowed Service at any of the venue outlets. All candidates shall be allocated a maximum campaigning budget, to be determined by Governing Council. All campaign materials including publicity must be costed and subject to the restrictions of the budget allocation. Candidates can reclaim their expenses after the close of elections provided suitable receipts have been submitted and all publicity material has been removed. Candidates going over budget may be penalised at the discretion of the Returning Officer. Candidates must submit an account of expenditure, together with all receipts, to the Returning Officer by the stated deadline. Failure to submit an account of expenditure may result in the results of the ballot being postponed at the discretion of the Returning Officer All elections publicity shall be subject to the Union’s election publicity regulations, copies of which shall be made available at the candidates’ meeting. Candidates should not undertake any high profile role in the Union during the election period other than that pertaining to their candidacy. Candidates must seek clarification from the Returning Officer with regards to any additional posts they hold.

5.4

5.5 5.6

5.7 Current officers seeking re-election must take annual leave during the period of campaigning. In the event of insufficient annual leave remaining, unpaid leave will be granted. Officers must not use their working resources to campaign. 5.8 5.9 5.10 Candidates, assisting or influencing voters whilst voting may at the discretion of the Returning officer, be disqualified. Candidates will be held responsible for the conduct of their supporters. Campaigning may only take place on University Campus and not within 5 metres of the entrance or exit to any building as to not present a safety hazard. Campaigning is also not allowed within the Students Union reception or any Student Union Office HUSTINGS Hustings shall be arranged by the Returning Officer for all Executive officer elections.

6. 6.1

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6.2 6.3 6.4 6.5 6.6

The dates, times and locations for hustings shall be made available by the Returning Officer at the candidates’ meeting. The length of speeches by candidates shall be determined by the Returning Officer, or his/her Deputy, who shall be the chair. Written questions may be submitted to the Returning Officer, or his/her Deputy, who will determine that the questions are appropriate. In the absence of any candidate, their proposer may speak at hustings but may not answer questions on their behalf. Questions must be addressed to all candidates in that election and not to individuals and must not make reference to any member of staff or the current members of Governing Council. THE BALLOT No Suitable Candidate shall be a candidate in all DSU elections. Voting for all positions shall be by secret ballot and shall be conducted in accordance with the Single (or Alternative) Transferable Vote system. Where electronic voting is used all full members of DSU may vote by inputting their DMU student user name and password. If a paper ballot is used all full members of DSU may vote on production of a valid DSU membership card or appropriate document as decided by the Returning Officer. The order of candidates’ names on the ballot paper shall be rotated. Where appropriate the locations and times for voting shall be publicised at least five (5) University days before the opening of the ballot. The Returning Officer shall make arrangements for postal votes on receipt of valid applications. THE COUNT The Returning Officer shall inform the candidates of the time and venue where the results will be released. The candidate, or their representative, may attend . Where appropriate ballot boxes shall not be opened until the count commences. The Returning Officer shall satisfy themselves that all the votes are valid. Officers-elect shall not be eligible to take up or continue paid employment with DSU. The ballot papers or relevant database will be kept for a period of six (6) months after the completion of the election. PUBLICATION OF RESULTS Election results shall be published as soon as possible after the results have been released COMPLAINTS Any challenge or complaint concerning the administration or good conduct of the election should be submitted to the Returning Officer within two (2) University days of occurrence and no later than the commencement of the count if sooner.

7. 7.1 7.2 7.3

7.4 7.5 7.6 8. 8.1 8.2 8.3 8.4 8.5 9. 9.1 10. 10.1

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10.2 10.3 10.4

All complaints must be signed by at least ten (10) full members of DSU, who must also state their full name and student registration number. Any challenge or complaint regarding the conduct of the count must be submitted to the Returning Officer within one (1) University day of the end of the count. In the event of a complaint being received concerning the conduct of the count, the Returning Officer shall suspend the publication of the result until the complaint has been resolved. In determining a resolution to a complaint, the Returning Officer - after a full investigation - may not uphold the complaint; or may halt elections for specific post(s) or disqualify individual candidate(s) if, in his/her view, a candidate(s) has breached election regulations. The ruling of the Returning Officer on any complaint shall be final. APPEALS Any appeal against the decision of the Returning Officer shall be made to the University within two (2) University days of that decision being communicated to the complainant. The decision of the University shall be final with no further right of appeal. REFERENDUMS A referendum of students’ opinions shall be held on any issue, if the Governing Council resolves by a two thirds majority to call a referendum. The President shall also call a referendum if handed a petition containing the name, course, registration number and signature of at least 5% of full members. The Referendum shall be supervised by the Returning Officer. The voting times shall be agreed by Governing Council and publicised. The Returning Officer shall be responsible for deciding the wording of the question on the referendum ballot paper. The question shall require a decision either ‘FOR’, ‘AGAINST’ or ‘ABSTAIN’ The quorum for referendums shall be 10% of full members.

10.5

11. 11.1

12. 12.1

12.2 12.3

12.4

22

Appendix 4 Part 2 NUS CONFERENCE DELEGATES
1. The following clauses of Appendix 4 Part 1 (Elections by Ballot) shall apply:1.1-1.5, 2.1-2.2, 3.2, 3.3, 3.6, 3.7, 3.8, 4.1-4.3, 5.1-5.6, 5.8-5.10, 7.1-7.6, 8.1-8.3, 8.5, 9.1, 10.1-10.5 and 11.1. 2. Current officers seeking election must not use their working time or resources to campaign.

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Appendix 5

CLUBS AND SOCIETIES 1.
1.1 1.2 1.3

GENERAL PRINCIPLES
All Clubs or Societies will operate under the recognised DSU structure of either the Athletic Union or the Recreations Department. During each academic year a Club or Society may receive funds from DSU and use DSU facilities only if they have been recognised by Governing Council. DSU Governing Council will assess and approve each club or society subject to each Club or Society normally submitting an acceptable constitution, a plan of activities, a list of paid up members, and the completion by each member of a personal details form. No club or society may be recognised if its objectives conflict with those of DSU. DSU Clubs and Societies must be open to all however only full members of DSU are eligible to compete in the BUSA leagues / competitions. DSU will not tolerate any form of discrimination or misrepresentation, and any such occurrences will result in DSU ceasing to recognise that club or society with the withdrawal of monies/facilities provided. DSU expects all Clubs and Societies to uphold both DSU and the University Equal Opportunities policy.

1.4

1.5

2.
2.1

SETTING UP A CLUB OR SOCIETY
Any Club or Society that wishes to be recognised by DSU shall present to the Vice President Student Activities the following 2.1.1 2.1.2 2.1.3 2.1.4 2 2.1.4.2 the aims and objectives of the Club or Society (which shall not be contrary to those of DSU.) 2.1.4.3 regulations relating to membership eligibility. 3 2.1.4.4 provision for the election of a committee to include as a minimum a Chairperson/Club Captain, a Secretary, a Treasurer and if applicable a Safety Officer. AU Committee members must be full members of DSU in accordance with 3.1 of the Constitution. a list of members, for the minimum number as set by Governing Council, for the proposed members of that Club or Society the proposed membership fee of the Club or Society, incorporating the minimum membership fee as required by DSU a completed budget form detailing proposed expenditure for the forthcoming year. A constitution for the Club or Society to include: 2.1.4.1 the name of the Club or Society

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4 2.1.4.5 the responsibilities of the Committee for General Meetings for all members of the Club or Society. 2.1.4.6 provision for General Meetings for all members of the Club or Society. 2.1.4.7 provision for an Annual General Meeting at which an income and expenditure account shall be presented and approved by the meeting. 2.1.4.8 an Equal Opportunities statement. 2.1.4.9 a commitment to DSU sports meetings and all DSU General Meetings

3.
3.1 3.2

MONEY FOR CLUBS OR SOCIETIES
Governing Council shall allocate a sum from the DSU budget that will be distributed to Clubs or Societies in accordance with the procedure for allocating resources. In order to receive funding from DSU in the new academic year, a Club or Society shall submit a complete budget proposal to the Vice President Student Activities at the beginning of the third term of the previous academic year. The allocation of funds to the Clubs and Societies will be decided by the Committee delegated by Governing Council. The basis of the decision making for the allocation of funds will be on transport, health and safety, administration costs, equipment and affiliations to National Governing Bodies. The Governing Council, at the first meeting of the academic year, will approve the allocations of funds to the Clubs or Societies.

3.3

3.4

4.
4.1 4.2 4.3

MEETINGS OF CLUBS OR SOCIETIES
There shall be at least one Club or Societies General Meeting per term. All committee members shall attend unless reasonable apologies are submitted. The Annual General Meeting of all Clubs or Societies will be held before the end of each academic year and will elect their Committee members for the following year. The quorum of all Clubs and Societies General Meetings shall be 40 % + 1 of the Club or Society Membership.

5.
5.1

RESPONSIBILITIES OF CLUBS OR SOCIETIES
No one from a Club or Society may commit either the Club or Society or DSU to any expenditure without prior authorisation through DSU’s budgetary control system. Furthermore the only signatories from a Club or Society that will be recognised by DSU will be the Chairperson, Treasurer, or the Secretary. Clubs or Societies must achieve the minimum number of members each academic year in order to be recognised by DSU. They will have the opportunity

5.2

25

to do so at the Freshers Fair held at DSU during the induction weeks of each academic year. Existing Clubs and Societies are obligated to attend if they wish to maintain the recognition of DSU. 5.3 All Club or Society money will be held at DSU Admin Headquarters in separate Club and Society accounts. Under no circumstances should a Club or Society hold money in its own bank account. The Chairperson/Club Captain has overall responsibility for the Club or Society and shall:5.4.1 5.4.2 5.4.3 5.4.4 5.4.5 5.4.6 5.5 ensure that all rules and regulations relating to Clubs or Societies are adhered to; convene regular meetings (at least one a Term); ensure that all members uphold the Constitution of the Club or Society and DSU; have overall responsibility for the maintenance, inspection and replacement of equipment; ensure that all records relating to the Club or Society are true and accurate; shall ensure the smooth running of activities and social events.

5.4

The Secretary shall:5.5.1 5.5.2 5.5.3 5.5.4 ensure that Club members and DSU are fully informed of activities and events. check on daily correspondence. publicise general meetings, provide agendas and take minutes of the meetings (which shall be kept in the relevant Athletic Union/Recreations Office). undertake general administrative duties as required and arrange for smooth running of club events or activities.

5.6

The Treasurer shall:5.6.1 5.6.2 5.6.3 5.6.4 be responsible for ensuring that all expenditure is legitimate and that is does not exceed the Club or Society allocation for that year. ensure that an accurate list of all equipment purchased is kept and all equipment is returned to DSU at the end of the academic year. ensure that all income received by the Club or Society is paid directly into the account at DSU Admin Headquarters. ensure that an income/expenditure account for the previous academic year is presented to the Annual General Meeting of the Club or Society and copies are sent to the Vice President Student Activities

5.7

The Safety Officer shall:5.7.1 5.7.2 5.7.3 5.7.4 5.7.5 ensure that the Club or Society activities and members adhere to the Codes of Practice; ensure that the Club or Society has sufficient first aiders; ensure that the Members are aware of the need for Personal Liability Insurance; ensure that all equipment is logged, maintained and correctly stored; ensure the promotion of safe practice at all times.

5.8 5.9 5.10

All Club and Society officials shall be required to attend training events specified by DSU. All sponsorship issues should be referred to the Vice President Student Activities and approved by Governing Council before any agreement is finalised. Failure to abide by these regulations and the DSU constitution may result in the suspension of the Club or Society by the Governing Council.

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Appendix 6

MEETING REGULATIONS & STANDING ORDERS
Meeting regulations shall apply in full to all General Meetings.

1.
1.1

GENERAL RULES
In the event of any situation arising not being covered by meeting regulations, then the Chairperson shall rule on the procedure to be adopted. Such rulings shall be subject to any challenge under the procedural motions later in this schedule.

2.
2.1

CONVENING
The President shall be responsible for the agenda and publicity of the meeting in line with the Constitution.

3.
3.1

AGENDA
The agenda of General Meetings shall normally be taken in the following order:3.1.1 3.1.2 3.1.3 3.1.4 3.1.5 3.1.6 3.1.7 3.1.8 3.1.9 Apologies for absence; Minutes of the previous meeting; Matters arising from the previous meeting; Elections; Business of the meeting; Reports from, and questions to, the officers of governing council; Reports from other officers; Any other business; Announcements.

3.2.

Extraordinary General Meetings shall normally have the following agenda:3.2.1 3.2.2 Apologies; Announcements.

4. 4.1

POLICY & SUBMISSION OF MOTIONS/AMENDMENTS Motions shall take the general form of:This Union notes This Union believes This Union instructs

4.2

All motions and amendments to the Constitution and appendices must be submitted to the President, seven (7) University days before the first scheduled meeting in the round of General Meetings. All motions shall require a proposer and a seconder, who must both be full members of DSU. They must both sign the motion and print their full name, course and registration number. The President shall publicise the motions, and invite amendments to them, five (5) University days before the first scheduled meeting in the round of General Meetings.

4.3

4.4

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4.5

Any full member of DSU may submit amendments to motions. The amendments require the name, signatures, course title and registration numbers of at least two (2) full members, (the first being the proposer) and shall be submitted to the President at least three (3) days before the start of the first scheduled meeting in the round of General Meetings. The President shall decide what type of motion has been submitted. There are two types of motion:4.6.1 4.6.2 Union Motion This motion is one that will have an effect on all students. Motion of ‘no confidence’ This motion expresses ‘no confidence’ in an elected officer and must be submitted to the meetings in the form that it is received, without compositing.

4.6

4.7

If motions/amendments to motions are received, then the Governing Council shall, if necessary, convene to composite the tabled motions/amendments. The power to composite any motion/amendment lies with Governing Council and does not require the permission of the proposer. It shall be normal practice for consultation with the proposer to take place before compositing.

5.
5.1 5.2

OPENING THE MEETING
The Chair shall be taken by the President or, in their absence, the Deputy President, or in their absence the Vice President Student Activities The Chair shall open the meeting, which may be delayed at their discretion by up to thirty (30) minutes. The meeting must then begin.

6.
6.1

CONDUCT OF THE CHAIR
At all times the Chair shall: 6.1.1 6.1.2 6.1.3 6.1.4 6.1.5 6.1.6 6.1.7 be heard in silence when speaking; be impartial and not participate in the debate; ensure the debate is orderly, conducted in accordance to the regulations, and may suspend the debate for five (5) minutes if it becomes disorderly; call for speakers to speak for and against a motion, but shall not call the same speaker twice except to summate; be required to rule on any part of the Constitution, appendices, or procedures move procedural motions when there is no dissent; advise the meeting, where necessary, of the protocol regarding employees or disciplinary provision.

7.
7.1

QUORUM CHECKS
General meetings will be quorate until a count proves otherwise.

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7.2 7.3 7.4 7.5 7.6

A quorum count shall only take place at the request of a full member and shall be carried out at the next scheduled vote. Before the quorum count is carried out the quorum caller shall be asked if they wish to continue with the count, or allow the meeting to continue as quorate. In the event of a count revealing inquoracy, the Chairperson shall close the meeting. In the event of closure due to inquoracy, any matter under discussion shall lie on the table, to be continued as matters arising at the next General Meeting. In the event of a meeting being inquorate and having business outstanding, the next meeting shall be held within ten (10) University days.

8.
8.1

SPEECHES
An even number of speeches on either side of the debate, and a summation speech shall be provided for motions and amendments. There shall be no more than one (1) speech for and one (1) speech against procedural motions. Speakers shall be entitled to speak for three (3) minutes on speeches for and against a motion/amendment and for one (1) minute on the summation. The summation speech shall contain no new points of information, and may be given immediately before the vote. Points of information/questions may be requested by full members, but shall be taken at the discretion of the chair, and may not be made on procedural motions. These shall only concern matters raised in the speeches. Any member wishing to speak at a General Meeting should raise their valid DSU card to attract the attention of the Chair. Where the order of speaking is not clear, the Chair shall decide.

8.2 8.3 8.4

8.5

9.
9.1

POINTS OF ORDER
A point of order can be raised at any time except during a vote, unless it relates to the way the vote is being conducted. The points of order are: 9.1.1 9.1.2 9.1.3 9.1.4 9.1.5 a request for a count to make sure the meeting is quorate; a request for a ruling from the Chair on the conduct of the meeting; a request for a constitutional interpretation; a request to stop the normal business of the meeting to deal with a specified issue; a request that the vote be taken again.

29

10.
10.1

PROCEDURAL MOTIONS
A procedural motion may be moved between speeches by one full member but must be supported by thirty (30) others. There shall be a one (1) minute speech for and against all procedural motions followed by a vote. Procedural motions may not be moved after the summation speech has taken place. Procedural motions shall have priority in the order listed. The following procedural motions shall require a two-thirds majority to be carried and shall take precedence over procedural motions requiring a simple majority:10.2.1 that the meeting has no confidence in the Chair. The Chair shall be entitled to make the final speech against any motion of no confidence in the Chair. In the event that this motion is carried the Chair to whom the motion refers shall not resume the Chair for the duration of that meeting. 10.2.2 that a speech be extended for a specified period of time (this cannot be moved on the summation speech). 10.2.3 that a named member be ordered to leave the meeting (the named member may take the speech against).

10.2

10.3

The following procedural motions shall require a simple majority to be carried:10.3.1 that the meeting moves immediately to the summation and vote. 10.3.2 that the vote be conducted via a secret ballot. 10.3.3 that the vote be re-counted. 10.3.4 that the motion or question be referred to a named body, official or officer of DSU for consideration. 10.3.5 that the specified points of an item or motion be debated and/or voted on in parts. 10.3.6 that a named member be censured (the named member may take the speech against). 10.3.7 that there be another round of speeches for and against the motion. 10.3.8 that the agenda be amended to take a specified item on the agenda at a specified point

11.
11.1 11.2 11.3

VOTING
Voting shall take precedence over everything except a point of order/procedural motion concerning the vote. A member shall be allowed to vote on production of their valid DSU card. Voting will normally be by simple majority except where otherwise listed.

30

12.
12.1

EXPIRY OF POLICY
All policies passed at general meetings will lapse after three years, unless indicated within the policy that it will lapse after a shorter period.

31

Appendix 7

FINANCE SCHEDULE
1. 1.1 1.2 2. 2.1 BUDGETS The President and Director shall liaise with other officers and staff of DSU in production of a DSU budget which shall be agreed by Governing Council. The DSU budget shall be submitted by Governing Council to the Annual General Meeting for ratification. ACCOUNTS Governing Council shall ensure that the accounts of DSU are presented to the Annual General Meeting for ratification. They will also be presented to the University in accordance with an agreed timetable. The President shall receive full copies of the management accounts of DSU each month and report on these to Governing Council. BANK ACCOUNTS All monies of DSU shall be held in the name of "De Montfort University Students Union". Cash income shall not be used as petty cash expenditure. All bank accounts shall be approved by Governing Council and administrated only from the Admin Headquarters. All cheques shall require two signatures who will normally be the President and the Director or, in their absence, their nominated deputies. However there shall always be one Executive signature and one staff signature to each cheque. The financial affairs of DSU will be conducted in accordance with financial policies and procedures as ratified by Governing Council. Any non-budgeted spend of £1000 or over must be agreed by Governing Council. The President can authorise expenditure under this amount which shall subsequently be notified to Governing Council. Contracts All contracts and agreements must be signed in accordance with the cheque signatory mandate.

2.2 3. 3.1

3.2

3.3 3.4

4. 4.1

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Appendix 8

STAFFING PROTOCOL
1. Members of staff or staffing matters shall not be discussed at any form of meeting or Committee of DSU (with the exception of the Governing Council who shall always discuss such matters in closed session and in the presence of the Director). It is recognised that to do so would be grossly unfair as no member of staff is permitted to speak at such a forum. No member/s of staff shall be present at a meeting of the Governing Council during such discussion, (the Director is the exception to the rule unless he/she is the subject of discussion which fact must be communicated to the Director before the meeting). The discussion of individual staff in any other forum would be interpreted as a major breach of sound industrial relations. Staff matters should be treated with STRICT CONFIDENTIALITY at all times and should never therefore be the subject of any form of DSU publicity; neither shall staff communicate with any such media concerning such matters. Students and users of DSU facilities who have cause to comment on staff or staffing matters should always contact the President (or in the President's absence, the Deputy President), who will take up the matter with the Director, who will in turn take whatever actions are necessary and prudent, within the terms and conditions appertaining to those staff. Staff employment, discipline, terms and conditions, day to day administration etc is that determined by the Director in consultation with the President. The exception to this being the senior staff who are covered under a separate agreement that includes University involvement. Significant changes to the staffing structure, creation of new managerial posts and staffing policies shall be brought by the President to Governing Council. In order to avoid confusion and ensure that the smooth operation of DSU is not adversely affected, the appropriate channels must be used at all times when dealing with elected officer/staff matters or inter relationships. Courtesy between elected officers and staff is expected at all times. Instructions regarding job responsibilities shall be addressed through the relevant line management structure. Elected officers will, at all times, pursue any complaints or comment regarding management or staff through the President, who will liaise with the Director. Conversely staff should address any complaint or comment about elected officers or students through the normal grievance procedure line. Members of permanent staff shall not become actively involved in the politics of DSU, or be encouraged to do so by elected officers or the general student populace; nor will they become politically involved in or attempt to influence DSU elections. The only involvement will be as assistants to the Returning Officer. Students of De Montfort University who are casual members of staff will be able to exercise their voting rights as students but will not be eligible to stand for election to Governing Council or Student Officer Committee (Executive or non Executive) unless they resign from their staff post. Casual members of staff shall not use their staff position in any way to attempt to affect the politics of DSU. Confidential matters must not be the subject of discussion between staff and elected officers or any member of the student body.

2.

3.

4.

5.

6.

7.

8.

9. 10.

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11.

The Director has the contracted authority to be responsible for all staffing matters, in liaison with the President. This authority should be respected by all members of staff and elected officers. To avoid jeopardising the smooth running of DSU and the operation of 'agreed upon' Disciplinary and Grievance Procedures, this protocol will be adhered to at all times. The Director shall ensure that all members of staff and members of Governing Council are issued with a copy of this protocol schedule. The protection of this protocol document shall extend to everyone employed by DSU regardless of their trade union status. This protocol shall not be altered in any way unless by mutual agreement between the Director, Governing Council and the recognised trade union. Any breach of staff/student protocol will result in the instigation of appropriate disciplinary proceedings.

12. 13. 14. 15. 16.

34

Appendix 9 The President shall: Act as a trustee of the Union, and as such, give full consideration to the needs of the whole organisation at all times and have ultimate joint financial responsibility. Carry out all roles in liaison with relevant staff. Uphold and abide by the constitution and policies. Carry out other reasonable duties, as required by Governing Council. Submit a report as and when required to General Meetings. Maintain communication with fellow officers. Be responsible for the managing of budgets, where necessary and appropriate. Visit each site at least once a term. Be based at Union Administrative Headquarters. Act as the primary Union spokesperson and representative to the University and external organisations, including the Press. Have responsibility for staffing issues, in accordance with appendix 8 of the constitution. Receive all complaints about Union officers, students, volunteers, service and staff, from students and officers, and act on them in accordance with appendix 1 of the constitution. Be responsible for financial and budgetary matters, and reporting them to Governing Council. Act as the first cheque signatory. Be responsible for Union strategy, strategic planning and development. Hold the authority to make emergency decisions on behalf of Governing Council, in situations where it cannot be convened, but report such decisions at the first available opportunity. Ensure that all officers are aware of their obligations and responsibilities. Be aware of all major activities, developments and communications that are taking place within the Union, particularly from members of Governing Council. Ensure that all actions and decisions from meetings are carried out. Ensure Governing Council communicate with a uniform voice, and make members aware of their collective obligations. Ensure members of Governing Council are aware of all press briefings. Normally Chair Governing Council and General Meetings. Be responsible for convening Governing Council and General Meetings, in accordance with the constitution. Be responsible for policy implementation and ensuring that the policy file is maintained.

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Be responsible for ensuring that affiliations to outside bodies, which are approved by Governing Council, are recorded in the appropriate manner. Act as the primary liaison between the Union and all affiliated bodies, including NUS. Act as the officer liaison between the Union and NUSSL. Act as the delegation leader at NUS Conference, except where excluded by conference rules, and make delegates aware of their obligations, responsibilities and Union policy. Be a member of all committees to which the role is entitled, including the University Board of Governors and Academic Board. Ensure that there is a Union Officer on all University disciplinary and appeal hearings. Facilitate activities and training for Governing Council members. Act as the interpreter of the constitution, as and when required.

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The Deputy President Education shall: Act as a trustee of the Union, and as such, give full consideration to the needs of the whole organisation at all times and have ultimate joint financial responsibility. Carry out all roles in liaison with relevant staff. Uphold and abide by the constitution and policies. Refer all staffing issues and service complaints to the President. Carry out other reasonable duties, as required by Governing Council. Submit a report as and when required to General Meetings. Maintain communication with fellow officers. Be responsible for the managing of budgets, where necessary and appropriate. Visit each site at least once a term. Be based at Union Administrative Headquarters. Be the Deputy President, and as such, will take on the role of President in their absence; where necessary. Be responsible for the development and implementation of Educational strategy within the Union. Act as the second cheque signatory. Will act as the main representative on academic issues to the University. Be responsible for all issues pertaining to education within the Union, except for dealing with individual casework. Have strategic responsibility for Student Representatives and structures. Be a member of all committees to which the role is entitled, including Academic Board. Have responsibility for all educational and academic campaigns and related events and be actively involved in the delivery of them at all sites. Have responsibility for Student Officers. Chair and facilitate the Student Officer Committee in accordance with the Constitution. Act as the primary liaison between the Union and those students not based at the main Leicester City Campus.

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The Vice President Welfare shall: Act as a trustee of the Union, and as such, give full consideration to the needs of the whole organisation at all times and have ultimate joint financial responsibility. Carry out all roles in liaison with relevant staff. Uphold and abide by the constitution and policies. Refer all staffing issues and service complaints to the President. Carry out other reasonable duties, as required by Governing Council. Submit a report as and when required to General Meetings. Maintain communication with fellow officers. Be responsible for the managing of budgets, where necessary and appropriate. Visit each site at least once a term. Be based at Union Administrative Headquarters. Be responsible for the development and implementation of Welfare strategy within the Union. Will act as the main representative on welfare issues to the University. Be responsible for the organisation of all elections, in accordance with appendix 4 of the constitution. Be responsible for all issues pertaining to welfare within the Union, except for dealing with individual casework. Be a member of all committees to which the role is entitled, including Admissions Committee. Co-ordinate all campaigns and related events and be actively involved in the delivery of them at all sites. Be responsible for building and maintaining positive relations with the local community and community organisations. Facilitate and promote the awareness of support and community mechanisms and opportunities for students, such as through the Community Fair during induction week.

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The Vice President Media shall: Act as a trustee of the Union, and as such, give full consideration to the needs of the whole organisation at all times and have ultimate joint financial responsibility. Carry out all roles in liaison with relevant staff. Uphold and abide by the constitution and policies. Refer all staffing issues and service complaints to the President. Carry out other reasonable duties, as required by Governing Council. Submit a report as and when required to General Meetings. Maintain communication with fellow officers. Be responsible for the managing of budgets, where necessary and appropriate. Visit each site at least once a term. Be based at Union Administrative Headquarters. Be responsible for the development and strategy of all media within the Union. Oversee the production and distribution of all Union media within the Union and the University. Ensure the professional and relevant delivery of all media within the Union. Have responsibility for the following:Demon FM: Demon TV: Mydsu.com: The Demon: Station Controller Station Controller Website Controller Editor-in-Chief

Be responsible for the production of the annual Union Student Handbook. Facilitate all press releases, on behalf of the President and Governing Council. Facilitate, recruit and train volunteers to assist in the administration of Union media.

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The Vice President Student Activities shall: Act as a trustee of the Union, and as such, give full consideration to the needs of the whole organisation at all times and have ultimate joint financial responsibility. Carry out all roles in liaison with relevant staff. Refer all staffing issues and service complaints to the President. Uphold and abide by the constitution and policies. Carry out other reasonable duties, as required by Governing Council. Submit a report as and when required to General Meetings. Maintain communication with fellow officers. Be responsible for the managing of budgets, where necessary and appropriate. Visit each site at least once a term. Be based at Union Administrative Headquarters. Be responsible for the development and strategy of student activities within the Union. Be responsible for the promotion of General Meetings, and other democratic events, such as elections. Assist in the development and delivery of campaigns. Act as the first point of call for all students, especially those at sites with no Union presence. Actively promote and encourage all students to get involved in their Union, particularly nontraditional students. Facilitate and encourage a diversity of activities and opportunities for students to be involved with. Be involved in the promotion, support and development of sports and societies. Chair the Athletic Union, and relevant Society Committees. Chair the RAG committee, and facilitate its programme. Be responsible for the discipline of students, in accordance with appendix 3 of the constitution. Promote Associate membership to members. Act as the liaison between the Union and the University’s Alumni scheme. Oversee postering.

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Appendix 9 Part 2 BLACK STUDENTS’ OFFICER

1. Must be a Black student1.
2. 3. 4. 5. 6. Ensure that Black students views and concerns are reflected within the work of DSU. Liaise with NUS and other agencies over Black students Campaigns. Shall ensure there is a regular forum where Black students can meet. Promote positive involvement of Black students in all areas of DSU activities. Monitor the Universities provision for Black students and notify Governing Council of failings in this provision in conjunction with the relevant Executive Officer. 7. Be a member of the Student Officer Committee and present a report at each of the Student Officer Committee meetings and all General Meetings at their centre. 8. Attend relevant conferences and training events as agreed by Governing Council. CAMPAIGNS OFFICER 1. 2. 3. 4. 5. 6. To work in liaison with the relevant Executive Officer on all issues. Help to promote all campaigns around DSU and the University. Liaise with NUS over campaigns. Establish and maintain contact with relevant campaigning organisations and distribute material where relevant. Promote the positive involvement of campaigns in all areas of DSU activities. Provide advice, guidance and support to Officers on issues relating to campaigns.

CHARLES FREARS OFFICER (LEICESTER ONLY) 1. Contribute to the strategic development of DSU regarding Charles Frears issues. 2. Make the relevant contacts within the University and raise matters of concern with Programme/Pathway Leader and Head of School as appropriate. 3. Attend relevant meetings/conferences. E.g. Learner Council meetings, usually one per semester. 4. Ensure that DSU represents or does not discriminate on Charles Frears issues. 5. Provide DSU a prospective from Charles Frears by representing issues and in turn encourage use of DSU facilities and services. 6. Hold regular surgeries at Charles Frears Campus. 7. Make contact with relevant outside organisations e.g. RCN, UNISON and work on areas of common interest. 8. Support group and cohort reps. 9. Act as a point of information on DSU/NUS campaigns and services. COMMUNITY OFFICER 1. Contribute to the strategic development of DSU regarding Community issues. 2. Provide information and reports regarding Community issues, such as local perceptions of the students on the locality and how they can be bettered. 3. Help provide a DSU perspective on Community specific issues. 4. Ensure that DSU does not discriminate on Community specific issues. 5. Be aware of student related Community issues. CULTURE OFFICER 1. Ensure that all societies are informed of the relevant schedules of the Constitution. 2. To work in liaison with the Vice President Student Activities, Involvement Officer and Campaigns Officer where relevant.
"The term Black is used in line with the NUS definition: "NUS Black Students' Campaign exists to represent all students who are African, Asian, Caribbean and Arab heritage." (NUS, 2005)
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3. Shall report to the Vice President Student Activities and the Student Officer Committee on all matters concerning societies. 4. Shall be responsible for co-ordinating the day to day running of societies along with the relevant persons and departments. 5. Shall be responsible for issuing guidance and advice to societies officers on organisational, promotional and financial matters.

6. Shall assist students in the set up of new societies.
7. Organise a societies forum to discuss new ideas about the development of societies. 8. Can attend societies general meetings in an ex-officio capacity. DEMON FM OFFICER 1. 2. 3. 4. 5. 6. 7. 8. 9. To work closely with the Vice President Media at all times. To be a point of contact for those students who wish to participate in Demon. To encourage students to participate in the media activities of DSU through Demon. To promote Demon as much as possible, and to do so effectively, to work with other executive officers. Ensure that all materials meet set deadlines where applicable. Ensure that the publication of all materials is compliant with Union policy, and therefore be familiar with DSU policy. To promote the work of the Student Union and ensure a professional manner is always maintained. To coordinate centre demo tape submissions in liaison with the Vice President Media. To work with the Vice President Media for presenter and producer training for radio shows where applicable.

E N T E R TA I N M E N T S O F F I C E R 1. Work closely with Executive Officers, other officers and DSU staff (namely the Venue Manager) to promote and contribute to the entertainments within DSU. 2. To increase awareness of DSU entertainments within DSU, DMU, and more specifically, DSU media. 3. To provide information on the thoughts of DSU members of DSU entertainments by the end of each term. FIRST YEAR OFFICER 1. 2. 3. 4. 5. 6. Must be a first year student. Ensure that first year students views and concerns are reflected within the work of DSU. Provide a first year students perspective on all matters concerning DSU and ensure there is a regular forum/group where first year students can meet. Promote the positive involvement of first year students in all areas of DSU activities. Represent the views of first year students to the Governing Council. Be a member of the Student Officer Committee and present a report at each of the Student Officer Committee Meetings and all General Meetings

I N T E R N AT I O N A L S T U D E N T S ’ O F F I C E R 1. 2. 3. 4. To liaise with the relevant Executive Officers on specific issues to International Students. To liaise with the International Students Group within the University. To sit on relevant committees. To work with the Involvement Officer to increase the participation of International Students within DSU. 5. To promote the use of the Welfare and Education Centre to all International Students, where relevant. I N V O LV E M E N T O F F I C E R

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This role is primarily concerned with gaining increased participation of DMU students within DSU, through increasing awareness of DSU activities across the whole of the University. 1. Work with Executive officers, other officers and DSU staff to increase student membership and participation within DSU activities. 2. Contribute to the strategic development of DSU regarding the involvement from its membership and the University as a whole. 3. Provide information and reports regarding all DMU students regardless of level of active participation within DSU. Interpret them and advise on best practice for DSU to increase participation. 4. Provide information and reports regarding the membership of DSU e.g. demographic, stats, etc. Interpret them and advise on best practice for DSU campaigns, policy and increasing involvement. 5. Promote student engagement with DSU across the University, through methods including University wide campaigns. 6. Promote student engagement with DSU across the University with scope for dissemination of information through focus groups and research. 7. Work closely with the Campaigns Officer and Involvement Officer to fulfil the role to its maximum potential. There may also be occasions when this officer will have to work with University staff, such as student representative co-ordinators. LGBT OFFICER 1. Represent the views of LGBT students to the Student Officer Committee and Governing Council in liaison with the relevant Executive Officer. 2. Have specific responsibility for lesbian, gay and bisexual matters. 3. Be responsible for increasing the involvement of lesbian, gay, bisexual and transgender students in Union affairs. 4. Ensure that LGBT students’ views and concerns are reflected within the work of DSU. 5. Ensure there is a regular forum/group where LGBT students can meet and meetings may be held where only self-defining LGBT students can attend. 6. Establish and maintain contact with, and provide information from groups and organisations, which work on LGBT issues. 7. Organise social, educational events in conjunction with the relevant staff/committee. 8. Liaise with the Deputy President Welfare , Lesbian Gay Bisexual Society and any other relevant organisation. 9. Be an ex-officio member of the LGBT Society Executive Committee. 10. Have joint responsibility with the appropriate officers in developing a trans student forum for students who define as, transgendered, transvestite or transsexual. 11. Provide advice, guidance and support to officers on issues relating to equality. M AT U R E S T U D E N T S ’ O F F I C E R 1. Represent mature students with the assistance of the appropriate Executive Officer. 2. Be responsible for organising a mature students group and encouraging mature students to participate within it. 3. Have specific responsibility for mature students’ affairs and for increasing the involvement of mature students in DSU and shall liaise with the relevant Executive Officer and the Mature Students/Postgraduate Society and any other appropriate organisation. 4. Provide a perspective on the issues, which affect mature students to the Student Officer Committee and Governing Council and ensure this is recognised in all areas of the DSU work. 5. Establish projects relating to mature students education, welfare and social needs at the beginning of the year in liaison with the Student Officer Committee and Governing Council. 6. Establish and maintain contacts with mature students groups in other unions throughout the country, NUS Mature Students Committee, and the Mature Students Union (MSU) 7. Be an ex-officio member of the Mature Students and Postgraduate Society Executive Committee. 8. Be a student over the age of 21 at the start of the election.

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9. All candidates for this post must be registered as a mature student of the University, and may only be voted for by mature students. MENS’ OFFICER 1. Must be a Man. 2. Should assist with the development of DSU’s Welfare Service, alongside the Welfare Officer, and Vice President Welfare. 3. Sit on the relevant committees and forums, where appropriate. 4. Organise welfare campaigns specific to men, in conjunction with the Vice President Welfare. MYDSU.COM OFFICER 1. 2. 3. 4. To work closely with the Vice President Media at all times. To be a point of contact for those students who wish to participate in www.myDSU.com. To encourage students to participate in the media activities of DSU through the website. To promote the website as much as possible, and to do so effectively, to work with other executive officers. 5. Ensure that all materials meet set deadlines where applicable. 6. Ensure that the publication of all materials is compliant with Union policy, and therefore be familiar with DSU policy. 7. To promote the work of the Student Union and ensure a professional manner is always maintained. RACE RELATIONS OFFICER 1. Ensure that no racist views and opinions are reflected in any of DSU’s work. 2. Provide a race/anti-racism perspective on all matters concerning DSU and the University and ensure there is a regular forum/ group where students of a minority can meet. 3. Raise the awareness of race issues that affect students to the general student body. 4. Liaise with NUS over race/anti-racism campaigns. 5. Establish and maintain contact with relevant organisations that work on race issues both locally and nationally and distribute information as required. 6. Co-ordinate activities designed to counter racism, ethnocentrism or discrimination. 7. Promote the positive involvement of ethnic minority students in all areas of DSU activities.

8. Monitor incidents of discrimination in DSU and the University and inform Governing Council
of these incidents in liaison with the relevant Officer. 9. Seek to ensure that DSU and the University publications and events do not contain discriminatory material and ensure the provision and depiction of a wide range of images. 10. Provide advice, guidance and support to Officers on issues relating to race. RAISE AND GIVE (RAG) OFFICER 1. Contribute to the strategic development of DSU regarding Raise and Give (RAG). 2. Provide information and reports regarding RAG issues when asked and when deemed appropriate. Eg report write up after all RAG events for Governing Council. 3. Liaise with the Vice President Student Activities in arranging meetings. Also be in charge of circulating and keeping minutes and oversee all records. 4. Actively promote recruitment of RAG and all RAG events, through the use of student media and other appropriate channels. 5. In the absence of the Vice President Student Activities assume Chair role at meetings. 6. Have full understanding of the RAG Constitution and act as a point of reference or consultation, also have full understanding of Ultra Vires and its effects. R E S E A R C H / P O S T G R A D U AT E O F F I C E R 1. Represent the views of Postgraduate/research students to Governing Council in liaison with the relevant Executive Officer e.g. Student Officer Committee Chair

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2. Represent Postgraduate/Research students with the assistance of the appropriate Executive Officer 3. Have specific responsibility for postgraduate/research affairs and for increasing the involvement of postgraduate/research students within DSU and shall liaise with relevant Executive Officers, mature students, postgraduate students, research students and any other relevant organisations. 4. Be an ex-officio member of the Mature Students/Postgraduate/Research Association or Society Executive Committee. 5. Be a member of the Education Committee and have active involvement within it. 6. Be registered as postgraduate students of the University or have an offer for a postgraduate course for the coming academic year, and shall only be voted for by postgraduate students SPORTS OFFICER 1. Work with the Executive team, other officers and DSU staff to increase sports membership and participation. 2. To work in liaison with the Vice President Student Activities, Involvement Officer and Campaigns Officer where relevant. 3. Shall be a member of the athletic union committee with full voting and speaking rights. 4. Shall report to the Vice President Student Activities, and the Student Officer Committee on all matters concerning the Athletic Union/Recreations department. 5. Shall be responsible for co-ordinating the day to day running of sports clubs along with other relevant persons and departments. 6. Shall ensure, that the election of the Athletic Union Executive takes place at the first AU council of the academic year. 7. Shall be responsible for issuing guidance and advice to club officials on organisational, promotional and financial matters. 8. Publicise Clubs in DSU and encourage Students to participate. 9. Shall work with the relevant staff members to ensure all health and safety regulations are adhered to within sports clubs. 10. Can attend Club committees and sports general meetings in an ex-officio capacity. STUDENTS WITH DISABILITIES OFFICER 1. Ensure that students with disabilities views and concerns are reflected within the work of DSU. 2. Provide students with disabilities perspective on all matters concerning DSU and ensure there is a regular forum/group where students with disabilities can meet. 3. Liaise with NUS and other agencies over Students With Disabilities campaign. 4. Establish and maintain contact with and provide information from groups and organisations, which work on disability issues. 5. Promote the positive involvement of disabled students in all areas of DSU activities. 6. Represent the views of students with disabilities to the Governing Council in liaison with the relevant Executive Officer. 7. Monitor the University’s provision for students with disabilities and notify Governing Council of failings in this provision and where necessary to the University in conjunction with the Vice President Welfare. 8. Be a member of the Student Officer Committee and present a report at each of the Student Officer Committee meetings and all General Meetings. THE DEMON OFFICER 1. 2. 3. 4. 5. 6. To work closely with the Vice President Media at all times. To be a point of contact for those students who wish to participate in The Demon. To encourage students to participate in the media activities of DSU through The Demon. To promote The Demon as much as possible, and to do so effectively, to work with other executive officers. Ensure that all materials meet set deadlines where applicable. Ensure that the publication of all materials is compliant with Union policy, and therefore be familiar with DSU policy.

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7.

To promote the work of the Student Union and ensure a professional manner is always maintained. 8. To co-ordinate centre submissions for The Demon. WOMENS’ OFFICER 1. 2. 3. 4. 5. 6. 7. 8. Must be a woman. Ensure that women’s views and concerns are reflected within the work of DSU. Shall ensure there is a regular forum/ group where female students can meet. Organise social, educational and training events that may be restricted to females only, in liaison with the relevant staff/committee. Establish and maintain contact with and provide information from, groups and organisations that work on women’s issues. Promote the positive involvement of women in all areas of DSU activities. Represent the views of women students where necessary to the Governing Council in liaison with the relevant Executive. Attend relevant conferences and training events as agreed by Governing Council.

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