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Amarius Restaurant & Lounge Project

99 Nguyen Du, District 1, HCMC

PROJECT & CONSTRUCTION MANAGEMENT SERVICES PROPOSAL


A1.1 Scope of Project Management Services
Our role will be to act as your Project Manager throughout all stages of the development and provide the
single point of contact for all matters relating to the development of the project.
A summary of our service provision is as follows: A. Project Brief:
Initiate and maintain liaison with the client to establish
The project brief
End user requirements
The project schedule
Project constraints/risks
Roles & responsibilities, including those of the parties on the Landlord side
Review the client brief and advise on:
technical achievability
good practice
statutory compliance
apparent errors, anomalies & omissions
cost constraints against the approved budget
B. Project Management:
Develop and review project strategy
Prepare regular written reports covering all aspects of project progress with
appropriate summaries and recommendations for each of the project stages
Monitor progress against project schedules and propose corrective action to recover
delays when necessary.
Reviewing and managing project risks during the entire project
Advise on the need for & scope of services of any additional consultants that may be
required
Advise the client on the performance & activities of contractors at all times
C. Cost Control
Develop and administer the project budget within The Client parameters and
approval processes
Liaison with the Client finance to maintain alignment of the budget with levels of
approval and in accordance with the procedures of the Client Finance
Advise on measures to bring design proposals within budget allowances where
these are may be potentially exceeded
Analysis of design alternatives
Value engineering options and cost saving opportunities
Manage change within the project within the given budget
Contribute to detailed bi-weekly cost reports
actual expenditure against the approved budget
committed expenditure
PM&CM Proposal (Short form)

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Amarius Restaurant & Lounge Project


99 Nguyen Du, District 1, HCMC

D. Documentation:
Maintain records & copies of all documents received and issued in connection with
the project
Prepare and manage all documents for statutory approvals
E. Project Team Acquisition and Management:
Prepare and maintain up to date a directory of project participants and contacts.
Prepare detailed scopes of services for all project participants (both contractors and
consultants) as appointed to the Client
Manage the appointment of consultants required to complete the design,
procurement & construction of the project, including but not limited to:
Prequalification enquiries & interviews
Preparing & issuing requests for proposals
Receiving, opening & recording bids
Organizing post bid interviews & negotiations
Analyzing bids & preparing recommendations
Drafting & issuing letters of appointment
Drawing up & arranging execution of contracts
F. Post Completion:
Provide programming advice in respect of client migration and occupation activities
Manage completion of outstanding defects
Prepare the final financial statement
Prepare the project close out report
G. General:
Initiate & maintain liaison in order that the client is kept fully informed on the
progress of the commission and the implications of any changes
Advise the client on the implications of any instruction it may issue or be considering
issuing including changes and variations
Ensure statutory compliance throughout the project
Be aware of the work of other participants & advise on:
any apparent errors & omissions
build ability & improvements to be made in terms of cost & schedule generally
compliance with site health & safety & environmental requirements &sound
construction practice
compliance with the clients goals & requirements
Attend meetings as required to progress any aspect of the commission
Carry out work in accordance with project procedures approved by the client for use
on the project
Maintain records of all documents received and issued in connection with the project
Notify the client of any incident likely to give rise to a claim under the clients
insurance arrangements

PM&CM Proposal (Short form)

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Amarius Restaurant & Lounge Project


99 Nguyen Du, District 1, HCMC

A1.2 Scope of Construction Management Services


During the construction the Construction Manager will inspect and sign off the works in accordance with
the governmental decrees, monitor and report on contractor progress and manage the site. With
assistance from the Construction Manager, the Project Manager will be the project leader, providing
project management frameworks and procedures, managing designs, contracts, and commercial issues.
A summary of our services are as follows:
A. Pre-Construction Phase
Reviews and Strategy
Review contractor QA/QC Plans, SHE Plans and project organization
Review method statements, risk assessments and contractor programs
Review shop drawings, material submissions and logistics plans
B. Construction Phase
Manage all contractor requests for information and ensure they are properly addressed
by the consultants.
Organisation
Mobilize Contractors and perform Induction with regards to the project requirements
and programs.
Manage the shop drawing and material approval process, to ensure that submissions
are produced in line with the construction program, and that Design team approval is
provided to all submissions prior to commencement of works on site.
Continually monitor construction processes and report on progress and quality issues
Provide the legal supervision sign-off for the works
Planning
Monitor and coordinate the general construction program
Undertake weekly Progress Measurement and reports and chair weekly contractor
meetings
Expedite audits within manufacturers if agreed within Contract Conditions
Safety Coordination
Inspect Contractor Safety Organization
Inspect Construction works and arrange safety reviews
Manage Safety Non-Conformities and chair Safety Committee on a monthly basis to
review the Safety implementation
Quality Management
Inspect Contractor Quality Organisation
Manage inspections for Construction Works and accept records and issue nonconformity
If agreed within the Contract conditions, we will audit the manufacturers and perform
shop inspections
Coordinate all necessary material samples from the Contractors for approval by the
Owner-appointed Consultants
Contractor Payments
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Amarius Restaurant & Lounge Project


99 Nguyen Du, District 1, HCMC

Assist the QS with Contractor interim payment applications


Commissioning and Hand Over
Monitor and witness engineering services commissioning
Coordinate the As-Built drawings & collection of all documentation by the Contractor
and assist the PM in the organization & preparation of the Handover Certificate.
Key Exclusion
The following Services are excluded from our scope of Services under this proposal:
We will attend any presentation meeting and/or clarification meeting and will reply to any
technical query from the authorities as part of obtaining process of the planning license and
building permit but will not conduct negotiations with the Authorities.
Obtain construction licenses, fire fighting permits, environmental permits (if any) and all
other necessary legal procedures in connection with the project from start up to completion.
The responsibility of the Designer is to provide the Client with appropriate documents to
obtain such licenses and to assist him in obtaining them when technical expertise is needed.
Quantity Surveyor services
Attendance at Arbitration or other legal hearings in the event of disputes
Suitable site-based office accommodation for the project with power, air conditioning,
furniture, staff amenities, toilets, meeting room facilities, including regular cleaning of
facilities; renovation on an adhoc basis
Computers, facsimile machines & photocopiers;
High-speed internet access;
Maintenance of equipment and all related consumable costs [i.e. telephone, fax, electric,
water, lease equipment and stationery]
Health & Safety PPE for project personnel [boots, hard hats and high-visibility jackets, etc].
Formal submission of all authority related documents and payments
Any structural details, roof waterproofing details, though full co-ordination support will be
given.
Any services or infrastructure requirements beyond the site boundary.
Detailed interfacing with specialist equipment including medical equipment, kitchen
equipment, process equipment etc.
Fire Certification approval fee
Scope of work/services not outlined in this proposal
Graphic and signage design.
Table top and menu design
Specialist F&B Consultant
Faade lighting
Emergency, Exit & Evacuation Lighting Systems
Specialist Sound / Audio Systems, Acoustic consultancy
Cost consultant / Quantity surveyor
Specialist consultant i.e. sanitary, civil & structural, landscape,IT, AV & Data etc.,
As-built drawings.
3D Max files and Animations.
VAT / All Applicable Taxes

PM&CM Proposal (Short form)

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Amarius Restaurant & Lounge Project


99 Nguyen Du, District 1, HCMC

B. PROPOSED FEES AND PAYMENT TERMS


B.1 Proposed Fees
Based on our understanding of the project requirements, X2firm is pleased to submit our
consultancy fees for the Project and Construction Management service and other specialist
services for the development as follows:
Services

Fee (Excl. 10% VAT)

1. Project & Construction Management

$24,000

2. MEP Design

$8,000

3. Structural Design

$3,000

4. Interior and Exterior Lighting Design

$5,500

5. Architectural Design ( Front Facade and Lobby) $5,000


6. Sound Proof Design
$4,500
plus travel expense fee as
Travel costs Singapore-HCMC-Singapore
$250
Equipment costs (sound level meter)
$90
Travel time, site tests, data analysis, meeting and report for 16hrs
Total

$ 50,000

OPTIONAL SERVICE
Acoustics Services (Optional)

$4,000

B.2 Payment Terms


A. Project & Construction Management Services:
Mobilisation10% Upfront
Monthly Payment Month 1 to 4 [inclusive]

$2,400
$5,400

B. Structural, MEPF, Architectural, Soundproof and optional services:


st

1 installment
upon signing contract
nd
2 Installment
upon approval of Concept design
rd
3 Installment
upon approval of Basic design
th
4 Installment
upon approval of Design Development
th
5 Installment
upon the construction completion
Note: SoWs of these services are available upon requested.

PM&CM Proposal (Short form)

15%
30%
30%
30%
5%

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