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An Organisational Study at HIL Ltd

An Organizational Study at

Hindustan Insecticides Ltd

Submitted in partial fulfillment of the requirements for the


award of the degree

MASTER OF BUSINESS ADMINISTRATION 2013-15


under M G UNIVERSITY
KOTTAYAM

Submitted by: Ganesh


Enrolment No:
Course Code: CC20
Under the guidance of:

Mr.: Shamnath R.S

MG University Off Campus Academic Center


Thycaud
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An Organisational Study at HIL Ltd

DECLARATION

I declare that the project report entitled An organization study


on Hindustan Insecticides Ltd Submitted by me for the award
of Master of Business Administration of M.G University is my
own work. The report has not been submitted for the award of
any other degree of this university or any university.

Place:
Date:

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An Organisational Study at HIL Ltd

ACKNOWLEDGEMENT

First of all I wish to express my deep gratitude and thanks to God who helped
us in completing the organization study successfully.
I shall remain grateful to. Mr.:BSS IT MISSION
THYACDU for his amble guidance and encouragement for completing the
organization study. I am also extremely grateful to faculty member for their
valuable suggestions and advice regarding this work. I also express my
profound gratitude to project guide Sr.., Manager, HRM for his
valuable guidance and timely advice and well-wishers for Encouragement given
to us during the course of the project. It is my pleasure to express a deep sense
of grateful
Sr.to ., Manager, Safety & Environment Department
& MIS without his untiring efforts and tremendous background information

this work would not have materialized. I express my sincere


Thanks to all the staff of Hindustan Insecticides Ltd for their co-operation
during my study in the company. Last but not least we thank my parents and
for all their moral support and help, they had given to me.

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An Organisational Study at HIL Ltd

CONTENTS
I.
II.
III.
IV.

V.
VI.
VII.
VIII.
IX.

Introduction
Industry Profile & Company Profile
Product Profile
Functional Departments
Personnel Department
Production Department
Commercial Department
Civil Department
SWOT Analysis
Findings&Suggestions
Recommendations
Conclusion
Appendix
Bibliography

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An Organisational Study at HIL Ltd

INTRODUCTION

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An Organisational Study at HIL Ltd

INTRODUCTION TO THE STUDY

An organizational study as a part of MBA is really helpful to get a real view of organization.
It helps to know the working environment of a company apart from the theoretical knowledge
we are acquiring. For this I chose Hindustan Insecticides Ltd, and successfully done the
project with the help of concerned people in the organization.
With growing world population, there is an increasing need for larger rate of production of foodgrain, and hence a need for quality pest control measures as well. Thus, the industry promises
bright prospects in markets world-wide.
HIL, a public sector enterprise, was incorporated in March 1954 under the first five year plan, for
the National Malaria Eradication Programme. Udyogamandal unit was established in 1958, and
over the years, the company has grown to produce a large variety of quality pesticides,
insecticides and Weedicides for farmers world-wide.
The Udyogamandal unit is headed by a General Manager, under whom the departments of
Personnel and Administration, Finance, Research and Development, Production, Engineering,
Commercial, Quality Control and Safety functions in a well structured manner.
The functioning of the departments, as facilitated by the employ ees is owed to the s tanding orders adopted by the company . An analy sis of the strengths, wea knesses, op portunities and threats faced by the company is done. Being a pub lic sector enterprise, the company is well backed by the government of India . This promises the company to develop. Potential markets across the world are being

OBJECTIVES

To analyse the industry and company profile with an overview of the strengths,
weaknesses, opportunities and threats of the company.
To examine the organizational structure of the company and its departments
To understand the process involved in the organization
To identify internal and external factors that affect strength, weaknesses, opportunities
and threats.
To understand how information is used at various levels of the organization for decision
making.

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An Organisational Study at HIL Ltd

INDUSTRY PROFILE
&
COMPANY PROFILE

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An Organisational Study at HIL Ltd

PESTICIDE INDUSTRY: GLOBAL SCENARIO


The world pesticide industry is dominated by nine multinational basic producers from the
United States and Western Europe; they account for nearly one half of the total output.
Monsanto, Bayer, DuPont, Dow agro science, BASF, in the top ten is Agrevo, a joint venture of
Hoechst and Schering. Producers in the second tier (annual sales below $1 billion) include
sumitomo, Sandoz, FMC and Rohm and Haas. Expenditures on herbicides accounted for the
largest portion of total expenditures more than 40%, followed by expenditures on insecticides,
fungicides and other pesticides respectively.

INDIAN PESTICIDE INDUSTRY


Agriculture is the keystone of the Indian economy. Ensuring food security for more than1 billion
Indian populations with diminishing cultivable land resource is a herculean task. This necessitates
use of high yielding variety of seeds, balanced use of fertilizers, judicious use of quality
pesticides along with education to farmers and the use of modern farming techniques. It is
estimated that India approximately loses 18 percent of the crop yield valued at Rs.900 billion due
to pest attack each year. The use of pesticides helps to reduce the crop losses, provide economic
benefits to farmers, reduce soil erosion and helped in ensuring food safety & security for the
nation.
India is the largest manufacturer of pesticides among the south Asian and south African countries.
Chemical pesticide industry in India at present comprises of large domestic players, large multi
nationals and the small scale sector.

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An Organisational Study at HIL Ltd

Indias population at present is over a billion and it is expected to rise to 1.5 billion by year
2040.Presently, the annual food grain production is on an average of 210 million tons, but the
requirement will be 300 to 350 million tons by year 2040. Hence, food grain production needs to
increase to around 1.5% per annum.
India produces 16% of the worlds food grain but uses less than 2% pesticides used worldwide.
Hence the industry still has a good potential of growth. In India, higher rates of food grain
production can be achieved by enhanced and proper use of irrigation, high yielding seeds,
balanced use of fertilizers, high quality plant protection, education to farmers etc.
The Indian companies have developed process technologies for more than 30 pesticides, and
pesticides exports from India are steadily on rise. India exports pesticides for approximately
Rs.2000 crores every year. This has increased by 15% in the last three years and the Indian
pesticide industry has built good reputation as a reliable supplier.
Insecticides always dominated the Indian market as well. However, in the past few years the
share of herbicides and fungicides is steadily increasing, and the overall consumption of chemical
pesticide is declining.
Still, according to the report of standing committee of petroleum & chemicals, the losses from
pests, insects and diseases amounted to approximately 90,000 crores per annum. This situation
calls for taking enhanced and effective steps for use of pesticides to save crop losses and increase
food grain production. Industry and government should take special initiatives to popularize the
use of insecticides, herbicides and fungicides to minimize the crop loss.
The goal of sustainable agriculture is to maintain production at levels necessary to meet the
increasing aspirations of an expanding world population without degrading the environment.
Over the next two decades or so pest control practices are believed to be affected globally as:

Primary reliance will remain on bio-based application of chemicals

More selective less persistent insecticides will be available, and they will be applied by
skilled applicators.

Disease and insect resistant varieties and biological pest suppression will emerge as major
component of the pest control activity.

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An Organisational Study at HIL Ltd

COMPANY PROFILE

Hindustan insecticides limited was incorporated in march 1954 to operate a DDT plant gifted to
government of India by the UNICEF to help to eradicate malaria in the country.HIL is a fully
government of India owned company. The company affairs are taken care of by the board of
directors. The strategic decisions are taken by the chairman and managing director who is at the
helm of affairs, is also assisted by the general manager.HIL is a foreign exchange earner to the
nation who exports pesticides to European countries and Latin American countries.
The Udyogamandal unit of Hindustan Insecticides Limited was the first among the central public
sector undertakings set up in Kerala during the second five-year plan in 1958.It is situated in
Eloor panchayath spreading over an area of about 34 acres.
Availability of natural resources especially water, access to road, rail, air and seaport, nonpopulous area and easy access to hospitals, fire stations and police stations to meet emergencies
are the main reason for the company for setting up its major manufacturing unit in
Udyogamandal.
The place is an industrial area which teams with industries like FACT, TCC, IRE, MERCHAM
and BSES. HIL is surrounded by Southern Gas Limited, FACT Udyogamandal division Indian
Rare Earths. These companies provide employment opportunities to the public and helps to solve
the unemployment problem prevailing in the state to an extent.
Even though Udyogamandal division of HIL is governed by the Delhi office, they are allowed to
make certain decisions regarding purchase, production and distribution depending upon demand.
The unit is headed by the General Manager and he is subordinated by various department
heads, officers and superintendents. The company meetings are programmed by Personnel
Department. The General Manager conducts daily meetings with department heads and the day
to day operations are managed on the basis of the decision taken in these meetings

MANUFACTURING UNITS
With the growing demand of public health programme the production capacity of the company
was increased subsequently. The company has at present two manufacturing units one at
Udyogamandal in Kerala state (1958) and another at Rasayani Maharashtra state (1977).
The company had one manufacturing unit at Delhi which was closed on December 1 st 1966
along with 167 other industries for environmental reasons as per the order of the honorable
Supreme Court. HIL has started its pesticides formulations planned at Bathinda on 5 th April 2003
to cater to the increasing requirements of Indias agriculturally most important state, Punjab.

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History:
HIL, a Govt. of India Enterprise, under the Dept. of Chemicals & Petrochemicals, Ministry of
Chemicals & Fertilizers, Govt. of India, was incorporated in March, 1954 for supplying DDT
for National Malaria Eradication Programme launched by the Govt. of India. Subsequently,
the company diversified into agro pesticides to meet the requirements of agriculture sector
and has grown manifold with a turnover of Rs. 2006.00 million rupees in 2009-10. Company
has also entered into the field of safe and eco-friendly botanical and bio-pesticides for public
health and plant protection. It has also started marketing of seeds in the northern, central and
western parts of the country. The product range includes Insecticides, Herbicides,
Weedecides, and Fungicides etc. It has a pest control division catering to industry houses and
offices.
With the renewed focus on DDT, as a cost effective and efficient tool to fight Malaria, the
company has ventured into export of DDT 75% WDP mainly to African countries. With US
re-starting aid for procurement of DDT and WHO strongly endorsing usage of DDT for
indoor spraying, the company sees a great scope in emerging as the main DDT supplier to the
world as HIL is the world's largest DDT producer. Moreover, the company has more than 50
years of experience and expertise in the manufacture of DDT.
The company has been exporting its agro products to a number of countries such as
Netherland, UK, Jamaica, UAE, Manila, S.Korea, Belgium, Guatemala, France, Germany,
Argentina, Ethiopia, Egypt, Spain, etc. for the last more than a decade and its products are
well-accepted in the world market. Company has a wide network of marketing throughout the
country through its six Regional Sales Offices and good number of dealers.
The company has three manufacturing units located at Udyogamandal, near Kochi (Southern
India), Rasayani near Mumbai (Western India) and Bathinda in Punjab (Northern India). The
company also has a Research & Development complex including an experimental farm at
Gurgaon in Haryana.
Vision:
To be a global player in the field of crop protection and public health.
Mission:
To provide quality products through clean and safe technology which would enhance
agricultural productivity and promote Public Health along with increasing product range,
exports, efficiency and productivity of the Company.

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PRODUCT PROFILE

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DDT

HILBAN

HILCOPPER

DICOFOL

HILFOS

HILTHANE M_45

HILTAKLOR

MALATHION

HILCRON

HILBLAST

DDVP

HILMALA

HILMIDA

BUTACHLOR

HILVOS

HILPRID

MONOCROTOPHOS

HILAZOFOS

HILPROTURON

HILMITE

HILDIT

HILLAMBDA

HILDAN

HILCARTAP

HILZOLE

DDT 75WP

HILQUIN

TRINNASHI

HILFOL

HILNATE

HILPRETI

MANCOZEB

HILPHATE

SODIUM SULPHIDE

HILFUR0N

HILGROW

HILPUNCH

HILHUNTER

HILTHION

HILMIL

HILPIK

HILZIM 50 WP

HILFORATE

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An Organisational Study at HIL Ltd

DDT ("dichlorodiphenyltrichloroethane")

DDT ("dichlorodiphenyltrichloroethane") is a colorless, crystalline, tasteless and almost odorless


organochloride known for its insecticidal properties. DDT has been formulated in almost every
conceivable form, including solutions in xylene or petroleum distillates, emulsifiable concentrates,
water-wettable powders, granules, aerosols, smoke candles and charges for vaporizers and
lotions.[2]

First synthesized in 1874, DDT's insecticidal action was discovered by the Swiss chemist Paul
Hermann Mller in 1939. It was then used in the second half of World War II to control malaria and
typhus among civilians and troops. After the war, DDT was made available for use as an agricultural
insecticide and its production and use duly increased.[3] Mller was awarded the Nobel Prize in
Physiology or Medicine "for his discovery of the high efficiency of DDT as a contact poison against
several arthropods" in 1948.[4]

In 1962, the book Silent Spring by American biologist Rachel Carson was published. It catalogued the
environmental impacts of indiscriminate DDT spraying in the United States and questioned the logic
of releasing large amounts of chemicals into the environment without a sufficient understanding of
their effects on ecology or human health. The book claimed that DDT and other pesticides had been
shown to cause cancer and that their agricultural use was a threat to wildlife, particularly birds. Its
publication was a seminal event for the environmental movement and resulted in a large public
outcry that eventually led, in 1972, to a ban on the agricultural use of DDT in the United States.[5] A
worldwide ban on its agricultural use was later formalised under the Stockholm Convention, but its
limited use in disease vector control continues to this day and remains controversial,[6][7] because
of its effectiveness in reducing deaths due to malaria, countered by environmental and health
concerns.

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Dicofol

Dicofol is an organochlorine pesticide that is chemically related to DDT. Dicofol is a miticide that is
very effective against red spider mite.

One of the intermediates used in its production is DDT. This has caused criticism by many
environmentalists; however, the World Health Organization classifies dicofol as a Level II,
"moderately hazardous" pesticide.[1] It is known to be harmful to aquatic animals, and can cause
eggshell thinning in various

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MALATHION

Malathion is an organophosphate parasympathomimetic which binds irreversibly to cholinesterase.


Malathion is an insecticide of relatively low human toxicity. In the former USSR, it was known as
carbophos, in New Zealand and Australia as maldison and in South Africa as mercaptothion

Malathion is a pesticide that is widely used in agriculture, residential landscaping, public recreation
areas, and in public health pest control programs such as mosquito eradication.[4] In the US, it is the
most commonly used organophosphate insecticide.[5]

Malathion was used in the 1980s in California to combat the Mediterranean Fruit Fly. This was
accomplished on a wide scale by the near weekly aerial spraying of suburban communities for a
period of several months. Formations of three or four agricultural helicopters would overfly
suburban portions of Alameda County, San Bernardino County, San Mateo County, Santa Clara
County, San Joaquin County, Stanislaus County, and Merced County releasing a mixture of malathion
and corn syrup, the corn syrup being a bait for the fruit flies. Malathion has also been used to
combat the Mediterranean fruit fly in Australia.[6]

Malathion was sprayed in many cities to combat West Nile virus. In the Fall of 1999 and the Spring of
2000, Long Island and the five boroughs of New York City were sprayed with several pesticides, one
of which was malathion. While it was claimed by some anti-pesticide groups that use of these
pesticides caused a lobster die-off in Long Island Sound, there is no conclusive evidence yet to
support this.[7]

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Sodium sulfate

Sodium sulfate is the sodium salt of sulfuric acid. When anhydrous, it is a white crystalline solid of
formula Na2SO4 known as the mineral thenardite; the decahydrate Na2SO410H2O is found
naturally as the mineral mirabilite, and in processed form has been known as Glauber's salt or,
historically, sal mirabilis since the 17th century. Another solid is the heptahydrate, which transforms
to mirabilite when cooled. With an annual production of 6 million tonnes, it is a major commodity
chemical product.

Sodium sulfate is mainly used for the manufacture of detergents and in the Kraft process of paper
pulping. About two-thirds of the world's production is from mirabilite, the natural mineral form of
the decahydrate, and the remainder from by-products of chemical processes such as hydrochloric
acid production.
The hydrate of sodium sulfate is known as Glauber's Salt after the Dutch/German chemist and
apothecary Johann Rudolf Glauber (16041670), who discovered it in 1625 in Austrian spring water.
He named it sal mirabilis (miraculous salt), because of its medicinal properties: the crystals were
used as a general purpose laxative, until more sophisticated alternatives came about in the
1900s.[1][2]

In the 18th century, Glauber's salt began to be used as a raw material for the industrial production of
soda ash (sodium carbonate), by reaction with potash (potassium carbonate). Demand for soda ash
increased and the supply of sodium sulfate had to increase in line. Therefore, in the nineteenth
century, the large scale Leblanc process, producing synthetic sodium sulfate as a key intermediate,
became the principal method of soda ash production.[

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ORGANIZTIONAL
CHART

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An Organisational Study at HIL Ltd

HIL has one of the oldest types of organizational structure. Its structure is of line or military type.
This type of organization is also known as scalar organization. In line organization, each
department is generally a complete self sustaining unit. Each department is under the control of
the department head, who is completely responsible for organizing the department. Above all the
department heads, there is a General Manager to whom all the department heads are responsible.
The General Manager in turn is responsible to the board of directors.
HIL is an organization with a narrow span. The members or subordinates are usually 4-8 at the
upper level of the organization and 8-15 or more at the lower levels. The advantage of narrow
span of control is close supervision, close control and fast communication between subordinates
and superiors.

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An Organisational Study at HIL Ltd

FUNCTI0NAL
DEPARTMENTS

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An Organisational Study at HIL Ltd

The Udyogamandal unit is divided into 7 departments. Each department is headed by a


department head and an office/ superintendent directs and co-ordinates the activities done by his
subordinate and implement the decisions taken by all his deputies in respective meetings. The
officer reports directly to the General Manager.
The list of various departments in HIL is as follows:

Finance department
Production department
Commercial department
Personnel department
Research and development department
Quality control department
Engineering department

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Finance department

The Finance Department is headed by the Finance Manager. He is assisted by the Assistant
Finance Manager, followed by the accounting officer. The accounts officer is again followed by
the assistant accounts officers, accountants and their assistants.
The finance department is divided into 2 sections, namely:
Finance
Costing
Costing section looks after costing records and prepares a cost sheet for each of the enquiry and
order. It also prepares MIS report and budgeting.

The finance section is again divided into 3 sub sections. They are:
Finance and cash
Bills and accounts
Payroll
All sub sections are under the supervision of separate supervisors who are assisted by their clerks
(assistants).
The functions of each sub section of finance section are:

Finance and cash fund management


Cash accounting related to sundry debtors
Sales tax matters
Bills and accounts maintenance
Receipt and payment of bills

Assessing the cost of repairs to plant and machinery ensure all the assets of the company are
insured. Insured assets include stock, plant and materials in transit.
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All the employees of the company except apprentices are insured through group personnel
accident insurance scheme.
The function of the payroll section is to deal with

the payment of employees and


punching data

The payroll system tracks the attendance of each employee, calculates the pay of the employee as
per the attendance, and makes deductions like PF, loans, insurance, leave balance tracking, bonus
and other calculations. It also generates statutory reports like PF statements. The system tracks
shift arrangements of employees. Pay is calculated based on the attendance of the employee.
System deducts all deductions from the total earnings. A pay slip is printed automatically.
The company classifies employees into 3 different categories:

Permanent employee means an employee confirmed by the management as permanent and his
name is registered in the role of permanent employees. Casual employee means an employee who
is employed for work which is essentially of an occasional nature. Apprentice means a person
whose purpose in joining the service of undertaking is to lean a trade who is paid during his
period of training.
Employees are also classified into six pay grade scales such as W1, W2, W3, W4, W5 and W6.
Managerial cadre comes under grade 6. The lower grade is grade 1.The employees enjoy
monetary benefit as well as non monetary benefits such as

ing not more than Rs 1000.

Internal audit
Internal audit is done at regular intervals, i.e quarterly by the internal auditor appointed locally by
the Board Of Directors of the company.
Finance Department of the company does the following activities and functions:
1) Consolidating each department budgets and getting the approval of chairman.
2) Preparing the profit and loss account and balance sheet to know the financial performance of
the company.
3) Preparation of plan wise budget
4) Co-ordination with personnel department in functions like disbursement of salary advance and
allowance
5) The other activities of the finance department include preparation of accounts and making
suppliers payments. Company is using its own developed accounting software based on FoxPro
and visual basics.

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DUTIES AND RESPONSIBILITIES OF FINANCE DEPARTMENT


1) FINANCE MANAGER
The finance manager handles the maintenance of cost records, fixed assets, registers, production
records and cost audit.
2) ASSISTANT FINANCE MANAGER
The responsibilities of the assistant manager are as follows:

a) Administration of bills section


b) Accounting of suppliers, contractors miscellaneous bills and accounting thereof.
c) Laisoning with statutory auditors
d) Completion of accounts
e) Reconciliation of inter unit accounts
f) Maintenance of records connected with books of accounts such as journals, purchase journals,
cash vouchers, bank vouchers etc.
g) Handling Works connected with insurance

h) Issue of c forms and H forms and dispatch of all cheques and overdrafts.
i) Payment and maintenance of records connected with work contracts taxes and income tax in
respect of contractors.
j) Tax audit, return in respect of hypothecation to be submitted to head office.

k) Obtaining confirmation of balances from sundry creditors, sundry debtors and security
deposit.

3) SUPERINTENDENT OF PAYROLL SECTION


a) Administration of payroll section
b) Handling works connected with preparation of monthly bill.
4) ACCOUNTS OFFICER
a) Administration of finance section
b) Issue of cheques and accounting thereof and bank reconciliation
c) Passing of medical bills
d) Maintenance of cash books, cash records, disbursement of all types of cash payments and
accounting thereof
e) Maintenance of records connected with sales and accounting
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f) Laisoning with government auditors


g) Laisoning with all departments in connection with government audit report
h) Persuading of government audit replies
i) Maintenance of records and payments in respect of TA/leave travel expenses.

PRODUCTION DEPATRMENT

This department is headed by General Manager under him comes the Production Manager. There
are 3 deputy production managers. All the functions are related to the production plan of the
company. The production plans for each product is different.
The production is concerned with creation of a product or service required to satisfy customer
needs and wants. In any business that supplies a product or service, its quite obvious that the
activities of production system must be closely related to the customers demand as reflected in
the continuous flow orders.
The main function of Production Department is to produce the finished products to meet the sales
orders. The department also takes care to provide training to operators. It is also conscious of
pollution control and environment protection. A centralized effluent treatment plant in which the
entire quantities of liquid effluent generated from all plants are treated and discharged as per
standards.
Effluent treatment system was put up based on the process designed by National Environment
Engineering Research Institute (NEERI). The equipment design engineering and erection was
done by M/s Richardson and Cruddas (1972)Ltd., a Government of India enterprise. HIL has
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periodically incorporated several additions and modifications to the system. Constant vigil is
exercised in ensuring the quality of the treated effluents discharged by analyzing the samples.
HIL has its own quality control laboratory which is approved by the state pollution control board.
A portion of the treated water is reused and balance quantity only is discharged.
The plant in charge supervises the plant entrusted to him and reports to the deputy production
manager of the plant who in turn reports to the Production Manager. So far no plant operates at its
full capacity. Production is done only to meet the sales orders.
Production is effective when it operates primarily to satisfy customer demand particularly
relating to quality, quantity, price and above all timing of delivery as scheduled in orders. It must
permit production activities to operate in economical and efficient manner because cost of
production is a vital factor in having the market competition. HIL insecticides are effective in
keeping up their unique position in market because of its style of production.
The main products of the company are as follows:
A) D.D.T (Dichloro Diphenyl trichloroethane)
The raw materials used for its production are benzene, chlorine, specially denatured ethyl alcohol
and sodium hydroxide.
The steps involved in the manufacturing process of DDT are:
a) Preparation of mancozeb
b) Preparation of chloral alcoholate
c) Preparation of chloral from chloral alcoholate
d) Condensation of mancozeb and chloral
e) Washing, distillation of mancozeb and casting DDT.
DDT is produced by the condensation of monochloro benzene (obtained from chlorine and
benzene) with chloral (obtained from chlorine and alcohol) in the presence of oleum.
The reactions are complex and the chemical used are most corrosive ones. Therefore the
manufacturing processes are highly sophisticated and equipments used are most modern and are
of special material construction.
Technical DDT is further processed into water dispersible powder (WP) by particle size reduction
after mixing with inert like china clay and wetting and dispersing agents. It is this formulation
that is used in the malaria eradication programme of NMEP.
The technical plant in Udyogamandal unit has a capacity of 1344 TPA of DDT (technical) and
2688 TPA for DDT WDT. DDT is not used in agriculture and is used extensively for the control
of malaria and kala azar diseases. DDT is marketed in the brand name HILDIT. DDT is now only
sold for controlling vector born diseases.
B) DICOFOL
Manufacturing process:
Dicofol is produced by the chlorination of DDE followed by hydrolysis of the chloro product. The
technical product is formulated as 18.5% EC for use in agriculture. Dicofol is also active in the
protection of many fruits and vegetables from all types of mites species.
The plant has a capacity of 150 TPA for Dicofol (technical) and 600 KL per annum for EC
formulations. Both the technical and formulation plants are based on the technology developed,
scaled up and optimized by the companys in house Research and development.
C) MANCOZEB
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Mancozeb is a coordination complex of manganese ethuylenebis dithiocarbonate. It is a


protective leaf fungicide used for the control of a broad range of plant diseases and also for seed
treatment. Being an environment friendly fungicide, it is effective against almost all types of
fungi. Mancozeb is expected to have excellent market potential in both domestic and international
circuits.
Manufacturing process:
Mancozeb is manufactured from carbon disulfide, ethylene diamine, manganese and zinc salts.
Initially the plant capacity is 1000 TPA for Mancozeb (technical) and 1800 TPA for formulation
with provision for expansion at a later stage. The plant is based on the in house technology of
HIL by the Research and Development division.
WATER TREATMENT PLANT
The company has a water treatment plant 4 kms away from the company. Water is taken from the
river Periyar and is processed and used for the production process. Water treatment plant has 20
staffs directly recruited by the company.
TREATMENT PROCESS:
Water from the river is pumped to the settlings tank and the clarifier settling process is done.
Certain chemicals like alum, lime and chlorine is added and the water is used. Settled water is
pumped to another tank and is used to prepare steam in boilers and is again pumped to the
company through underground pipes warehouses.
The company has 3 warehouses. DDT and Dicofol is stored in a single warehouse, Mancozeb is
stored in a separate warehouse. DDT and Mancozeb is stored in bags while Dicofol is stored in
drums.
BOILER HOUSE
The pumped water from the water treatment plant is stored in a tank and then into a boiler and is
turned into steam in the boiler house. For each production process different pressure is needed, so
the pressure needs to be adjusted. Steam produced in the boiler house is used for every heating
process in the production of various products.

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DUTIES & RESPONSIBILITIES OF PRODUCTION DEPARTMENT:


A) DEPUTY PRODUCTION MANAGER
a) Deputy production manager handles duty in the general shift.
b) As plant manager for specific plants such as DDT and DICOFOL plants, Mancozeb. He is
responsible for effective and efficient operation of these plants.
c) He is responsible for effective and efficient operation of liquid filling plant and water treatment
plant.
d) He has to give the list of required raw materials so as to ensure uninterrupted production of
concerned plants.
e) He has to ensure the quality of finished products.
f) He has to monitor the raw materials, stocks and finished products stocks on daily basis
g) He is responsible for the unit operation and unit process of concerned plants
h) Responsible for safe operation of plants.
i) Achieving prescribed efficiencies and attaining target of production under his sections.
j) Discipline and attendance of employees under his charge
k) For all other duties that may be assigned to him from time to time by any of his superior
officers
l) Arranging contract works required for concerned plants
m) Other miscellaneous jobs assigned from time to time.

B) PLANT IN CHARGE, PLANT SUPERINTENDENT, CHEMICAL ENGINEERS AND


DEPUTY CHEMICAL ENGINEERS
a) Responsible for shift duty and activities of all plants in shift
b) Shift duty coordinating with other departments
c) Planning and controlling the overall activities of all plants in shifts and reporting it to the
production manager
d) General administration in shift of all the plants including occupational health centre, water
treatment plant, boiler, house and workshop
e) Emergency coordinator after office hours, responsible for the performance and efficiency of
the employees under his charge
f) Obtaining targets of works laid down for his section
g) Achieving prescribed efficiencies in his section
h) Discipline and attendance of employees under his charge
i) Other miscellaneous jobs if any

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C) ASSISTANT ENGINEER(CHEMICAL) OR SHIFT PRODUCTION SUPERVISOR


a) Responsible for floor supervision of a specific plant in shift
b) Manpower allocation for unit operations and unit process of their concerned plants
c) Trouble shooting of various operations and their verification
d) Individual attention of plant and machinery
e) Supervision of unit operation and unit processes
f) Responsible for the performance and efficiency of employees under his charge
g) Obtaining targets of works laid down for his section
h) Achieving prescribed efficiencies in his section
i) Discipline and attendance of employees under his charge
j) Other miscellaneous jobs assigned from time to time if any

D) SENIOR TECHNICAL ASSISTANT


a) Preparation of daily production and stock statement of all the raw materials, packing materials
and finished products
b) Preparation of monthly production reports and monthly stock statement and all the raw
materials, packing materials, work in progress, intermediate products, by products and finished
goods
c) Calculation of raw materials efficiency and raw materials requirements for each products,
month wise and annually
d) Collection of completed long sheets from each unit of various plants
e) Budget estimate preparation and revised estimate preparation of physical stock, verification of
raw materials, finished goods, work in progress etc
f) Preparation of details for monthly report part A and part B
g) Other miscellaneous jobs if any

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COMMERCIAL DEPARTMENT

COMMERCIAL DEPARTMENT
A Deputy General Manager (DGM) heads this department. This department is divided into 3
sections namely:
a) Purchase
b) Sales
c) General stores.
The manager is the coordinator of the Production and Commercial department. Under him there
is one Commercial Manager. He is the chief of the Commercial Department. Under the
Commercial Manager comes the Deputy Commercial Manager who looks after mainly offices of
purchase section. Under him there are 2 officers, sales officer and material officer.

PURCHASE DEPARTMENT
Deputy Commercial Manager is the head of this section. Under him, there are 2 superintendents
who supervise the activities done by the clerical staff.
Purchase orders are classified into 2. They are:
a) Order below Rs 2 lakhs and
b) Order of and above Rs 2 lakhs
For the purpose of order below 2 lakhs they keep a list of suppliers called vendors list. From
vendors list they choose the appropriate supplier and sends enquiry notes to them. If they reply
positively, i.e. if they have stock of materials which the company intends to purchase, then the
company can send a purchase request to them.
For order of and above Rs 2 lakhs, the company will put tender in newspaper. Filled up tender
forms and earnest money will be received up to a specific date. The tender will be opened at a
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particular date and the supplier who is willing to give the material at the lowest cost will get the
purchase request. A separate file is kept against each purchase request.
The supplier who is willing to supply the materials at the lowest cost will get the purchase order.

This is the second step in a purchase deal. Payment is done in any one of the following 3 ways:
a) At thirty days credit
b) Documents through bank
c) Advance against delivery
After the materials are delivered to the stores by the supplier, the store issues a material receiving
note and passes it to the purchase section. After receiving the MR note, file relatedto that order
will be closed. After the delivery the stores will inspect the material and in case of any damages it
takes necessary steps to get back the money.
The major items purchased by the company are:
Alcohol, buten dio, chloral, caustic soda lye, calcium tetra chloride, china clay, carbon terla
chloride, castic soda sulphide, carbon di sulphide, chlor pyieopostech, calcium lingo, suphonate,
eplichlora hydrine, diamine, expioxidisded, soyoben oil, hexa chlora, cyclo pentad lime,hydrated
calcium sala cate, hexamine, manganese sulphate, mono chloro benzene, oleum soda ash, sodium
lingo sulphonate, thionye chloride, zinc chloride, zinc sulphate.

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SALES AND MARKETING DEPARTMENT


Sales and Marketing Department is another section of the commercial department. This
department functions as per the instructions from the head office. The sales officer heads the
section and the superintendent of sales section, clerks and apprentices assist them in rendering
their duties. The marketing of the finished products is planned and coordinated by the corporate
office at Delhi. After canvassing the order, the largest order is finalized for each year. The
corporate sales office headed by director (marketing) issues dispatch instructions to the
manufacturing units. On that basis each manufacturing unit schedules its production plan. All the
activities relating to marketing of the product like getting export orders and sales promotion is
done by the head office at New Delhi. Since the use of DDT for agricultural purpose is banned,
now only the orders from the director of health service for malaria eradication programme is met
(NMEP).
Next action is taken by the purchase section based on the PR forwarded to the purchase order to
selected suppliers who supply the material. The marketing division of the company is promoting
the products of International Panacea Ltd, New Delhi.
The company added several innovative, imported and locally manufactured pesticides to its
portfolio. Now the company provides a complete range of products to the farmers.
The company has a central marketing set up controlled and coordinated by the head office with
regional sales office at Delhi, Hyderabad, Kolkata, Nagpur, Ahmadabad, Coimbatore and Cochin.
For Kerala region the branch office is at Cochin. Also the company has appointed nearly 50
dealers in Kerala state. The Udyogamandal sales section mainly does the dispatch service. The
procedure is as follows: As per the dispatch advice, sales section plans schedule dispatch of
finished products and miscellaneous items. Disposal of by products, miscellaneous and scrap
items also is a function assigned to the sales section. For this purpose the section has to contact
different manufacturing agencies, traders and dealers. The by products are a) waste recovered
sulphuric acid from DDT plant. Miscellaneous items include scrap, damaged cartons, waste
paper etc. On the basis of availability of stock of finished products ready for dispatch, sales
section instructs empanelled transport to place truck for loading of the material to each
destination for the entry of the truck inside the premises of the factory. Entry permission is
issued by the security at the main gate. The security officer, after checking the trucks and
receiving the tool list permits the trucks inside. Thereafter the truck is weighed and the type
weight is recorded. The truck is then accompanied by a security and parked at the concerned
ramp. Simultaneously, instructions are given to the production department and security
showing the packaging details and the products. The loading crews are also given instruction.
After loading, the production supervisor issues detailed list of products loaded. Then the truck is
again weighed. On the basis of weigh bridge report signed by security, documents are prepared.
Firstly, material gate pass is prepared. If the transaction is interstate, form 26 (central sales tax
delivery note) is sent along with the consignment. If the material is excisable, invoice cum excise
gate pass is also raised. A copy for transporter and an extra copy is also sent along with the
consignment. As per the customs and central excise rule, excisable materials should not be
cleared without debiting central excise duty. Central excise invoice shows the basic price of
material, total cost of consignment and sales tax. The document is a proof for the debit of central
excise duty to excise department.
If the transaction is inter unit transfer (stock transfer), then after preparing the above mentioned
documents, debit note is raised and sent to the concerned regional office. If it is a sales
consignment, commercial invoice is raised and sent to the concerned parties. Immediately after
the consignment, the details of dispatch are communicated to the third party. Information is also
sent to the corporate office. Every transaction is recorded on daily, monthly and yearly basis and
these reports are submitted to the general manager every day and then communicated to the head
office.
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GENERAL STORES
The General Stores are managed by the material officer, senior store keeper, junior assistant and
helpers assist him in rendering his duties. The main functions of the general stores are:
a) Receipt and issue of material
b) Inventory control
In receipt of material, first purchase request is raised. This may be done in 2 days.
1) Upon the request of the user, stores raise PR. This is because the user can only access the
requirement of some average moving material used by them. But the PR will be located through
stores only.
2) Stores raise PR for maximum moving item. In the case of such items, the annual requirements
per year is forecasted based on production forecast and communicated to the stores at the
beginning of the year.
But both the PR will be routed through stores only.
Next action is taken by the purchase section based on the PR forwarded to purchase section. They
place purchase order to selected suppliers who supply materials within due date. After the
material is supplied to the store by the supplier, store issues material receiving notes to the
purchase section. The stores also inspects materials arrived for any damages or shortage of
materials. In such case the store initiates procedure to get the money back. This may be done
either from the carrier in which the materials have arrived or the supplier or the insurance
company. A copy of inspection report and material receiving note are also sent to the bill section
in accounts department.
Inventory control means controlling the stock of materials so as to avoid unnecessary stoppage
of production at minimum cost. Non moving items are removed at the earliest opportunity. If
the materials needed by the plants are out of stock, the production at the plant will be stopped.
The duty of the stores is to keep the materials at the right place. Materials are purchased based
on production schedules. Otherwise the quality assessment of materials purchased will be
difficult. Maintenance materials will also be available at the store at anytime.

DUTIES AND RESPONSIBILITIES OF:


A) COMMERCIAL MANAGER AND SUBORDINATE OFFICERS IN
COMMERCIAL DEPARTMENT
1) Commercial manager is the head of the department. He is assisted by the deputy commercial
manager and other subordinate officers. As per the present set up sales section and general store
are only under his control.
2) Sales officer is the immediate supervisor of the sales section. He is responsible for the activity
in sales section. He coordinates the activities in sales section. Central excise and customs related
to sale of unit products, transfer of stock of products, export if any of the products,

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works connected with dispatch of material and other related work regarding sales of waste
materials etc.
3) Material officer is the immediate supervisor of the general stores. He reports to the commercial
manager. Material officer is the custodian of material received in the company for various
purposes, its inspection either by himself or by concerned officers of the user section, up keeping
of materials collection of material from transporting agencies as per LR/RR as per purchase
order, issue of materials on requisition raised by concerned departments. Replenish materials as
required by norms fixed by the company.

B) PURCHASE SUPERINTENDENT
1) The Purchase superintendent is in charge of the section and he is assisted by different
assistants.
2) He is to allocate work to his assistants
3) He has to prepare the tender document for different purchase incorporating the technical
requirements finalized by the user department.
4) Scrutinizing the tender prepared by the assistants, approving and forwarding to deputy
commercial manager for final approval
5) Checks each and every file forwarded to the deputy commercial manager so that proposals are
in line with the laid down conditions of purchase by the company and also to ascertain that the
proposals are in line with the CVC guidelines
6) Follows up with the assistants for speedy implementation of different activities
7) He is the custodian of the registers and records maintained in the purchase section for different
activities
8) Follows up with different suppliers so that the ordered materials are supplied in time specified
in relevant orders
9) He is to ascertain the commercial condition laid down for different purchases and contracts in
the section
He is directly in charge of storing materials in the bonded ware house, bonding and clearing the
material, follows up with customers central excise departments and other engines connected with
the purchase.
He is the head of the section and is responsible for the effective functioning of different
categories of assistants working under him and is authorized to sanction the casual leave of the
subordinate assistants.

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HR DEPEARMENT

PERSONNEL DEPARTMENT
The Personnel Department is headed the Personnel Manager. HIL draws its strength from its
human resources, and hence the company gives utmost priority for the development and
upgrading of its skilled manpower. It has made numerous efforts and thrust towards optimum
utilization of manpower to built up a healthy work culture and to achieve higher goals of
productivity as well to meet the challenges of the future. The Udyogamandal unit has a strength
of 423 employees out of which 73 employees come under the supervisory/ managerial cadre and
350 under the workmen category under the Industrial Disputes Act, 1947.
The Personnel Department of HIL deals with the manpower requirements of various departments.
All the activities like recruitment, training and development programmes, performance
evaluation, salary fixation, transfer and promotion, welfare activities and industrial relations are
done by the personnel department. They conduct induction program for the new entrants. The
department also plans the various in house training programs for the laborers. They also deal with
the planning of various incentives programs to be given to the workers. The department deals
with issues regarding separation of work force from the firm.
Some of the other programs done by this department are compensation program, placements,
performance appraisal and record keeping. HIL draws its strength from its personnel department.
Hence the company gives utmost priority to the development and updating of its skilled
manpower. The company regularly conducts training programs for the workers as well as the
officers.
The personnel department also has a welfare officer who is responsible for meeting the
employees social benefits and the general administration department meets requirements of
office staff, stationeries and other necessities. The time officer maintains the employees
attendance and leave details.

Recruitment of potential employees and promotion of existing ones is done according to the
industrial employment act, 1946.

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Upon selection, each employee is made to visit every functional department of the unit and gets
acquainted with the kind of work and people, for 3 to 7 days. The employee then submits a
report as to what he learnt to the personnel department. He is then placed in the relevant
department
Performance appraisal
Every employee is selected on probationary basis for 6 months. On the satisfactory end of six
months he is made permanent. Continuous performance appraisal of employee is done each six
months, quarterly and annually by the head of the department. The criteria for appraisal of
workers are:
a) Knowledge of work
b) Job performance and application
c) Attendance and punctuality
d) Behavior and attitude towards colleagues and supervisors
e) Dependability and integrity etc
Employees with unsatisfactory appraisals are sent intimation for relevant training programme,
explaining the scope for improvement.
t
Workers are given semi statutory training according to schedules. In terms of fire, safety and
hazardous waste management, in house training session with external faculties are conducted
which are followed by appraisals from the training officer as well as from the management.
Development programs for officers are conducted during which they are given training and
classes on supervision, managerial procedures, attitudinal changes, getting along with employees
etc.

The company maintains healthy and harmonious relations industrial relations. Industrial relations
refer to the relationship between employees and employers in the workplace, usually concerning
matters of work, rights and responsibilities of either side.
HIL has 3 trade unions:
a) HILEU (CITU)
b) HILWU (INTUC)
c) HILEO (BMS)
Grievance handling
HIL has an internal grievance redress machinery to handle employees grievances regarding:
Wages and payments, overtime, leave, transfer, promotion, seniority, work assignment, working
condition and interpretation of service conditions. Disputes of general applicability or those of
considerable magnitude are outside its scope. The internal grievance machinery meets once in
every fortnight. It has committees at two levels.
a) Lower level committee
The permanent members are Deputy Personnel Manager who acts as the convener and deputy
finance manager. Rotating officer is the Deputy Manager/ officer of the concerned department or
section.
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b) Upper level committee


It is chaired by the general manager. The permanent members are:
General Manager, Deputy General Manager, Deputy General Manager (P & A) who acts as the
convener. The rotating member is the HOD of the concerned department.
The employee can present his grievance verbally to the HOD. If the employee finds no solution,
or that the decision made is unsatisfactory, he can present a written grievance to the Deputy
General Manager (P & A) through the HOD, which is forwarded to the lower level committee.
Decision by the lower level committee is communicated to the employee through deputy
personnel manager and a copy is forwarded to the convener of the upper level committee.
In case the employee finds the decision made by the lower level committee to be unsatisfactory,
he can present his grievance along with the decision made by the lower level committee to the
upper level committee through the Deputy General Manager (P & M). The decision made is
communicated by issuing orders.
The employee can also approach the MD to through proper channels to present the grievances.
HIL, Udyogamandal unit also has a practice of employees venting off their feelings before the
GM every Friday.
Welfare measures for employees:

Company allows medical reimbursements to the employees and their dependents for treatment in
approved hospitals in Cochin including allopathic, ayurvedic and homeopathic medical
institutions. After verifying the emergency, medical bills from unapproved hospitals are also
considered for reimbursement, though with a certain percentage of deduction from the bill
amount.
HIL maintains a dispensary with a registered medical practitioner and full time nursing staff with
all first aid facilities. First aid boxes are installed at various points within the plant.

In cases of emergency an ambulance service is also provided by the company.

Annual medical checkup including blood test, ECG etc are conducted for the workers as well as
for the managerial and supervisory staff with the help of an approved medical institution.
Group accident insurance
All employees are covered under the group personal accident insurance scheme of the company,
according to their eligibility.

Employees undergoing vasectomy/ tubectomy shall be entitled to one increment plus special
leave for 15 days to ladies and 9 days to gents.

90 days maternity leave is permissible for eligible female employees.

All the employees are supplied with litres of milk every day.

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bus subsidy of actual bus fare to the nearest bus stop subject to
a maximum of 30 kms.

Allowances are given to employees using their own conveyance for official purposes and are as
follows:
Cost of 15 litres petrol to employees under industrial disputes act and cost of 37 litres petrol to
managerial and supervisory staff.

Employees under ID act who have completed 18 years service are awarded an HMT watch
costing not more than Rs 650 with 50% increment.
ducational benefits
Children educational allowance of Rs.600 per child (maximum 2 children) is allowed to
employees every year.
reimbursement of examination fee and special leave for actual days of examination.
dically under
worker teachers with facility of 10 days study tour to other institutions.
HIL township
Company maintains a well structured township with 81 quarters for employees of various
categories

HIL club provides entertainment facilities to our employees and their family members. A
volleyball court and a childrens park are also maintained by the HIL club.

In the event of death of an employee while in service, one of his dependent (wife or son/ daughter
aged above 18 years) is employed in service.

Special leave and TA are allowed to employees who attain competitive success in sports and
games in state/ national levels.

Employees are allowed leave travel concession to anywhere in India once in 4 years and home
tour once in 2 years as per rules. Flexibility to encash the leave travel concession instead is also
allowed.

Company maintains a canteen with arrangement of meals, tea and snacks to about 550 employees
per day including contract employees. The canteen management committee includes six persons,
including three representatives from workers and 3 from managerial and supervisory staff for
controlling the canteen functions.

Employees are eligible for getting the following advances according to their seniority and
eligibility.
- House building advance: up to 40 lakhs
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- Vehicle advance to M&S staff up to Rs.80000.


- Loan for TV/fridge/scooter ( to employees under ID act) Rs 35000 each to 20 employees
- Cycle advance Rs 1000 each to 100 employees
- School advance: Rs 1500 per year to employees who have school going children
- Onam advance: Rs 3000 per year
- Festival advance: Rs 1000 per year
General administration
This section takes care of purchases of office stationary, computers and peripherals and vehicles
for the company. It also maintains inward and dispatch of letters and couriers, telephone network
within the company and outwards and administration of companys guest house
To make the necessary purchases, the intended section submits its requirements specifications to
the general administration section. the section averages the requirements of every section, invites
competitive quotations from vendors. The one with the lowest quote is selected, and items are
brought from them.
Time office
The time office maintains the attendance and leave details of the employees. Salary of each
employee is decided by the payroll section based on the information obtained from time office.
Every employee has a permanent badge number, which is the basis of the punching system
maintained in the company. HIL has a computerized punching system since 1990, which records
the badge number of the employee and time of his entry/ exits accurately using the electronic
identity card issued to each employee.
The work shifts of the unit are as follows:
1st shift 12 midnight to 8am
2nd shift 8am to 4 pm
3rd shift 4pm to 12 midnight
Thus, the unit maintains twenty four working hours all week. Administrative section has a
general shift from 9:00 AM to 4:30 PM, with Sundays as holidays. Heads of every department are
non-punching staff, as they are liable to be present on duty 24 hours a day.

Employees are entitled to the following kinds of leave:


- For every 30 days work, the employee can have two and a half day earned leave. For every
absence in work, the employee loses a fraction of his earned leave.
- Employees can have 10 days full day sick leaves per year
- Employees can have 15 casual leaves per year
- Employees can have extraordinary/ medical leaves, which do not affect his salary.
- Employees can take short leave (2 hours per day), in case of being late for work or for
emergencies.
- Company has 13 days as national holidays
- First and the third Saturdays are holidays for the administrative section
- For overtime credited, the employee can have compensatory leave. Earned leave can be credited
up to 300 days, and can be encashed every 15 days. Similarly, 90 full sick leave days can be
encashed at the time of retirement.
Personnel and time office management system
The personnel and time office management system implemented in the P&A department is an
organized combination of people, hardware, software, communication network and data resources
which collects, transforms and distributes information in the administrative department. It is a
latest add on to the company which effectively collects, maintains, analyze and report on people
and jobs. The system is gradually replacing the traditional manual work, which is cumbersome
and time consuming.
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Duties and responsibilities


A) Deputy general manager (P & A)
1) Overall in charge of personnel and primary administrative function, supervision and
coordination of activities of personnel welfare including general administration.
2) Manpower planning, recruitment, selection, induction training matters relating to promotion,
grant of annual increment and other matters related to general administration.
3) Responsible for career planning and training of employees
4) Interaction with trade unions
5) Liaison work labor authority and government official or other concerned officer
6) Looking after all legal matters
7) Arranging or updating of statutory license
8) Superintendent providing medical facilities to employees as per status or agreement with the
union.
9) Maintains up keeping of transport vehicles or facilities required for the company
10) Superintendents of welfare activities as per relevant statutes
11) Administration and control of attendance or leave of all employees
B) Deputy manager (personnel)
1) General administration of general service, welfare section, time office, dispensary, security.
2) Supervising the function of personal department supervising work statutory obligation of
arranging, renewing license etc.
3) Oversee and monitor works connected with renewing arranging license etc.
4) Superintending the running of canteen and welfare of employees
C) Section medical officer
1) Duties provided in the factories act and other relevant statutes.
D) Personnel officer
1) General administration and coordination of personnel section on the advice of deputy general
manager( P&A)
2) Supervision of fixation of wages, annual increment, stagnation of employee
3) Superintending the activities of general service section.
E) Superintendent (welfare)
1) General superintendence of welfare activities of employees including contract workers
2) Providing returns to statutory bodies about all employees
3) Immediate controller of canteen
F) Superintendent (general service)
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1) general superintendence of taking and updating of licenses/ remitting taxes and other statutory
payments as required by law
2) immediate controller of company

R&D DEPARTMENT

HIL has a fully fledged Research and Development centre in Gurgaon, Haryana as well as at the
Udyogamandal unit, recognized by the Government of India. It is affiliated to the Ministry of
Science and Technology. Funds are allocated for research activities in the annual budget of the
organization. The department of R & D is fully equipped. It has trained and experienced
manpower with sufficient farm area for conducting trials for product performance.
The department is headed by Research and Development Manager (RDM) who reports to the
GM. The RDM is assisted by the development chemist, Q.C.O, a junior assistant, an analyst and a
helper. The R&D department of the company is fully equipped with the latest technologies,
trained and experienced manpower. The R&D department at Udyogamandal is concentrating on
the development of formulation technology and troubleshooting operations in the production
plants while the Gurgaon centre is engaged in developing technology for technical pesticides
apart from filed evaluation of toxicity studies and development or effluent treatment and pollution
control techniques etc.
Almost all the new formulations marketed by the company are based on the process know how
developed by HIL itself. The R&D centre developed indigenous technology for three chemical
pesticides i.e. Mancozeb, Carboxin and Dicofol. The new technology developed indigenously
reduces the carbon tetra chloride formation which is an ozone depleting substance. Every
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industry must strive to reduce its energy consumption by efficient manufacturing and by
adopting new technologies.

DUTIES AND RESPONSIBILITIES:


1) Development of technology for generic pesticides and their intermediates
2) replacing wet analysis by instrumentation method for analytical estimation of pesticides and
their formulations
3) Development of better recipes for the existing pesticides formulations, to improve cost
efficiency by use of locally available indigenous raw materials.
4) Improvement in the existing processes to enhance efficiency. Use of less toxic and eco friendly
materials and to minimize pollution
5) Development of recipes for eco friendly bio pesticides formulations to replace the existing
toxic chemical pesticides formulations
6) Development of monitoring methods by instrumentation for different pesticides and their
intermediaries for better process control.
Facilities in the department includes laboratories for pesticides and residual analysis for pesticide,
quality control laboratory which checks the quality of raw materials, intermediates and final
products and a library stocked extensively with books from all over the world covering all aspects
of the industry.
The R&D unit in Udyogamandal concentrates on development of formulation technologies.
Formulations developed in the laboratories undergo a pilot test, positive outcome of which leads
to more extensive testing. Formulations testing positive are approved for production. The
department also undertakes troubleshooting operations in the production plants and monitoring
the soil, air and water of surrounding areas continuously.
Almost all the new formulations marketed by the company are based on the process know how
developed by HIL itself. The R&D department had developed indigenous technology for the
Pesticides, Carboxin, Mancozeb and Dicofol which replaces carbon tetrachloride, an ozone
depleting substance with ethylene dichloride which is accepted by the UN.

QUALITY CONTROL DEPARTMENT

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This department is headed by the Quality Control Officer under him there is a quality control
supervisor assisted by 2 analysts, a lab assistant and a helper.
The duty of this department is to ensure quality of products at every level of the process
according to the standard norms. Samples of raw materials are tested before using them in plants.
Samples of process in progress products are taken after each process is tested. The process
samples should keep the exact process and are tested for quality. If any process samples are not
up to quality it will be corrected in the next stage of process. If all the process samples keep the
exact quality then the final products will also be of exact quality. The final products are also
checked for quality. Then only they will be ready for packing.
Some of the quality control policies adopted by HIL are as follows:
The main aim of the quality control department is to ensure the quality of the products at every
level of process according to the standard norms. The samples of raw materials are tested before
being used in plants. Samples are taken at each stage of production and are tested to ensure
quality. The final products are also checked for quality before the packing is done.
The quality policies of HIL are as follows:
1) HIL Udyogamandal is committed to provide quality pesticides that ensures total customer
satisfaction
2) To meet its commitment, they adhere to the quality standards at all stages of operation
3) They continually improves the systems and processes
4) They deliver products on time
5) Ensures productivity, safety and environmental performance.
DUTIES AND RESPONSIBILITIES:
A) Quality Control Officer and Subordinate Officer
1) Quality Control Officer is reporting directly o the assistant manager in charge of the quality
control department who is responsible for providing technical guidance, coordination etc.
2) Maintains and upkeeps the quality and control regarding products
3) Removal of licenses and other related works regarding quality and maintains issue of quality
certificates to other products
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4) The inspection of materials (chemicals) used for production purposes


Quality control supervisor assists the quality control department head in the above works
coordinating the quality analysis of products by analysis.
The quality control department has a health and safety policy that is followed in HIL:
1) Protect employees by imparting timing and providing personal protective equipment wherever
necessary.
2) Protection equipments to be made available by incorporating built in safety system using
modern engineering technology
3) Protect environment by imparting training, monitoring and controlling the effluent discharge as
per the stipulation laid by Kerala state pollution control board
4) Maintaining good and safe working environment
5) Monitoring health conditions of employee periodically
6) Aim for zero accident by an investigator analyzing accidents and implementing
recommendations suggested to prevent recurrence.

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SWOT ANALYSIS

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STRENGTHS

and procedures.

Work force of HIL Udyogamandal is very highly experienced and possesses technical knowhow
of doing things. Most of the employees are from nearby places. HIL has an enviable track record
of producing the required amount of DDT for the insecticide eradication program which was put
forward by the government also because of the peculiar nature of products like DDT, its
production by private parties is banned by the government. The easy availability of raw materials
from nearby factories like TCC, FACT etc. reduces the transportation cost.

WEAKNESS

rate of fresh recruitments.


workforce.
Being a public sector firm, this unit has got various limitations. Because of the peculiar nature of
the products produced by the firm, there is no marketing department. The sales are done through
the various regional sales offices according to the instructions from the head office. None of the
products of the company are automated beyond an extent. The various departments of HIL are
not computerized which in turn reduces efficiency.

OPPORTUNITIES

market.

The opportunities in front of HIL are many. The pest born diseases are still very much prevalent
in many parts of and Africa. Products can be exported to all these foreign markets if the
government can give more funding to the company. The opportunity for HIL can also be explored
by thinking about product diversification.

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THREATS
has to strictly follow the standards prescribed by the statutory governmental
agencies like national pollution control board and Kerala State Pollution Control Board.
t ban on endosulfan and its concerned issues.
Although the company is protected from government regulations, it is going through a lot of
protests due to the adverse impact created by its products. Various international societies pointed
HIL as the main culprit for the environmental degradation that has happened in this vicinity.
Endosulfan, which was one of the main products of the company is a highly toxic substance to
living creatures and has left an adverse impact on the people and the surroundings nearby. It has
the ability to remain in the environment without degradation for a long period of time. Moreover,
the waste management of the company is not much effective.

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FINDINGS, SUGGESTIONS
& RECOMMENDATIONS

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FINDINGS
1) HIL has a monopoly in the DDT market
2) The company has government support
3) Has 50 years of experience and maintains a strong brand value
4) Companys products are of excellent quality, hence they have access to foreign markets
5) All the departments in HIL are well structured
6) Government is giving more thrust to the agricultural sector, hence the future looks good for the
company
7) HIL has a lot of qualified, experienced and honest staff.
8) In HIL, shift method is implemented. This ensures higher productivity as work is carried on for
24 hours
9) Payments to employees are made without fail which helps in maintaining industrial peace and
increases the efficiency of people at work

SUGGESTIONS
1) The company should diversify its operations in to other related areas
HIL has an experience of over 50 years in the chemical industry field. With ample support from
the government, HIL should think about shifting its operations to other related products (ecofriendly) which has no harmful effects on the environment.
Increase investment in human resources
As the company was started way back in the 1950s, a lot of workers have retired and a lot are
nearing retirement. So the company must think about investing in their human resources and
hence recruit new employees to the firm
More efforts should be made to get big international orders
The company should be more active so as to get international orders for their products and thus
explore foreign markets. International sales can increase profits.
Increase investments in research and development so as to produce eco-friendly products
The companys reputation has been seriously affected with the recent endosulfan ban and issues
relating to it. HIL should think about producing products that are more eco-friendly so that they
can earn peoples support and faith and also help to create a pollution free environment
Make people more aware about the benefits
HIL being a public sector company gives lot of benefits for all its employees. Hence, the
employees of HIL should be made aware of such benefits they can avail while working in HIL.

HIL should think about computerization


In this era of industrialization HIL should think about computerizing. Computerizing will ensure
easy and smooth flow of work with less number of laborers. It will also ensure a reduction in cost
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CONCLUSION

Hindustan Insecticide Limited is one of the leading pesticide manufacturing companies in India
and is of national importance. Highly competent research and development department
in the company and use of latest and innovative technologies has enabled it to become a leader in
the industry. Entrance of multinational companies has not affected the companys leadership in
the market share. At the same time HIL is adamant about fulfilling its social responsibilities as
well. The atmosphere maintained at the work place is highly satisfying for the employees.
However, being a public sector enterprise, survival has become difficult in the face of
privatization. Continuous effort of the management and support of government bodies is essential
to improve the standards of the company.

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APPENDICS
BIBLIOGRAPHY

BOOKS
Kolter Philip, Marketing Management, Pearson prentice Hall, New Delhi, Fifth
Reprint Edition 2004.
B.S Madhur, Co-operation India, Sathiya bhavan publication Distribution Pvt Ltd.
I.M Pandey, Financial Management, Vikas Publications pvt. Ltd New Delhi Sixth
Edition 2002.
K Aswathappa , Human Resources Management, Tata McGraw Hill Education Pvt
Ltd,New Delhi, Fourth Reprint 2011.

COMPANY BROUCHERS
Company Journals
Department files

Websites/Web Bibliography
http//www.wikipedia.org
http//www.google.com`

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