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Fleet Maintenance Management

System

Project Definition
The

Fleet Maintenance Management System is Intranet

based useful for an organization. It is useful to maintain group of


vehicles regarding their services, repairs and parts/inventory and also
details

regarding

employees,

vendors

of

the

organization.

The

proposed system is also useful to know the cost analysis of the fleet
maintenance.

This system is fully based on vehicles and their

management.
This web-based system can be defined as the system that manages
and coordinates all the branches the organization consists of. This
system is defined to maintain the information about vehicles,
employees, vendors and parts that are used to maintain the
organization.
FMMS is also defined to keep track the maintenance performed such
as services and repairs.

Project Description
Nothing seems impossible today. What with the dizzying speeds at
which technology is advancing and taking the human mind with it.
Nowadays Internet provides most exiting ways to maintain the
organization. Network with in the organization is known as intranet,
Internet provides this facility to maintain the organization based on the
intranet. So that you can spread your organization work to different
location.

The

proposed

web

based

software

Fleet

Maintenance

Management System is designed to track preventive and repair


maintenance on vehicle and/or equipment. FMMS tracks the year,
make,

model,

mileage,

vehicle

identification

number,

purchase

information, registration data, loan and lease information, and all of


descriptive details that are vital to fleet management.
Vehicle module of the FMMS contains vehicle fleet information. Each
vehicles history, current status and scheduled maintenance are
instantly available. PMs can be figured by choice of days, hours, miles,
kilometers or even gallons of fuel used. When a service is performed,
the computer instantly updates vehicle file, schedules future service,
and resets the PM meter .At any time vehicle file, year and period of
costs can be viewed.
FMMS keeps track of keeps track of normal vehicle maintenance as
well as repair, inspection, and user-defined maintenance cycles. you
can track of the date ,mileage/Km or actual hours used . IN addition to
pre-defined maintenance categories, ranging from checking the tire airpressure to performing an engine tune-up, also custom maintenance
activities for vehicle equipment can be defined.
FMMS is on-line and realtime. FMMS will update the repair history,
deduct the Parts used from the part inventory, update and reset the
Vehicles PM meter, calculate and display mechanic productivity,
updates all repairs. FMMS makes work order less. Planning and
scheduling the PMs becomes an easy part of the operation. Work
orders can be created in advance or entered after the work is done.
Parts used are automatically deducted from inventory; the user or
the computer can set inventory reorder points. FMMS tracks warranty

parts and tells when a warranted part has been replaced .The system
will track part failure statistics, quantity used, warranty and price
history.
The FMMS software simplifies inventory control. With a full view of the
parts costs, stock level, vendors performed, and history, which simplifies the
decision-making. FMMS will track fuel delivered to, or used from, each tank,
or dispensed from each of the pumps, as well as fuel purchased on the road.
The computer calculates updates to the vehicle cost per mile as fueling
entries are made. You can use FMMS in more than one location. My computer
terminal workstations can be used, spreading the work to entire work areas.

ABSTRACT

The FLEET MAINTENANCE MANAGEMENT SYSTEM keeps


track the information about the vehicles, employees, vendors and the
parts .It also the keeps track the maintenance performed for different
vehicles which are used for transportation.
The super users of the system are the ADMIN and the
MANAGERS of the different departments allocated by the admin. The
admin may be the owner of the transportation organization or the
manager of transportation department of a particular manufacturing
company.
If any other vehicle is added to the fleet which is already
existing for the organization/department the details of the vehicle are
added. The details includes whether it is a new one or taken any
loan/lease. Any employee is newly appointed or the existing employee
is taken off both the details are maintained including their personal
details and profession details.
The details of the maintenance that are being performed such
as repairs/services and to be performed are also maintained. The

maintenance to be performed can also be scheduled for each type of


vehicles. The details of the parts/inventory used for the vehicles are
maintained. The reorder level and the reorder quantity are predefined
for each particular type of part.
The Vendors are suppliers of the vehicles, parts and performs
maintenance required for the vehicles. The particulars of the various
vendors are maintained in this system.

Existing System
In this system the user has to do manually all the transactions
like maintaining the data of the vehicles, their traveling in kilometers
etc . all these are stored in the register in the form of books.
Hence the processing of data is delayed and the time consuming is
more here. To search for any details it is very burdensome for to user
to look.
This system is very ancient and have to face many problems on day to
day transactions.
To overcome all these we are going for centralized computer system.

Proposed System
The

proposed

system

Fleet

Maintenance

Management

System is intranet based useful for an organization. It is useful to


maintain group of vehicles regarding their services, repairs and
parts/inventory and also details regarding employees, vendors of the
organization. The proposed system is also useful to know the cost

analysis of the fleet maintenance.

This system is fully based on

vehicles and their management.


The details regarding the vehicles is entered by the user and he
want he can edit the details once entered. The details regarding the
year, make, model and vehicle number, these four are consider as
vehicle identification and the details such as driver and initial mileage
details and the color of the vehicle and maintenance schedule for the
vehicle. These details can be viewed in the report.
Services that are to be performed are scheduled in preventive
maintenance schedule which are give certain date that are to be
performed with in that date. Those, which are not performed with in
the specified date, are displayed as pm service due list. Also the
services that are common are maintained in the service master table
and are imported into current services. The service should be done
regularly are maintained based on the mileage depending on the
odometer reading.
Similarly the repairs that are to be done are also maintained in the
table. The repairs that are to be done are entered in the repair
schedule form and those repairs which are not performed are listed in
the pm maintenance due list. Also the common repairs are maintained
in the repair master table.
Parts/Inventory consists of the parts details such as number name
and present quantity, reorder quantity, and reorder point and unit cost
of the part. And we have the list of the parts that need reorder.
In Enter Maintenance Performed we have to enter the details of the
service and repairs and parts that are used for a particular vehicle and
the total cost for the repairs and services and parts used are displayed.

And these details are deleted from the scheduled table. Also the
quantity of parts is decreased from parts table. Employee details and
vehicles status are maintained in this system.

System Requirement Specification


Hardware Requirement Specification
The system is spread on the Server side as well as the Client side.
The server has to run a Server program. The server also has to make
use of the application program. The client has to run a browser. The
Hardware requirements that the server and client should possess
are listed below.
Components
Processor
Clock Speed
Random

Minimum
Pentium II
450 MHz
Access 128MB

Memory
Hard drive disk space
Video

3GB
800x600,
colors

Recommended
Pentium III
700 MHz
256MB
NA
256 1024x768,

16

bit

Software Requirement Specification


The Server and the client have to run different application to run the
system. The server holds the database that the client accesses. The
client runs the browser on which the online store is displayed. The
software used is displayed below.
Server-side Software
Operating System
Server Software
Database
Application
Designing

Microsofts Windows NT
Internet Information Service
SQL server
HTML
5.0,ASP.NET,
Java

Software

Script

Client-side Software
Operating System
Browser

Microsoft Windows 2000


Microsoft Internet Explorer
5.0

Login Menu

Main Menu

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