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SAP FI/ CO

Step by Step
Ali Nasir Nomani
SAP FICO Modules in easy to understand steps for everyone
who want to learn SAP FICO at his own pace and
convenience.

SAP Gurus
4134 South Broad Street
Hamilton NJ 08620
1/1/2014

INDEX

SAP FICO Step by Step

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SAP FI/CO - Syllabus


SAP FI
Organizational Structure
1. Create a Company
2. Create a Company code
3. Assign company code to Company Code

General Ledger
4. Create Chart of Account
5. Create Chart of Account (COA) Group
6. Create Retained Earnings Account
7. Create G/L Account
8. Posting to General Ledger
9. Blocking Or Deleting GL Accounts
10. Display Changes To GL Accounts
11. Create Financial Statement Version
12. How to perform a Journal Entry Posting
13. Fiscal Year Variant
14. Assign Company Code To Fiscal Year Variant
15. Define Posting Period Variant
16. Opening And Closing Posting Periods
17. Define Field Status Variant And Field Status Group
18. Assign Field Status Variant To Company Code
19. Document Type And Number Ranges
20. Post With Reference
21. Hold Document
22. Park Document

Accounts Receivable
23. Create a Customer Master Data
24. Change Customer Documents
25. How to Display Changes in Customer Master
26. How to Block or Delete a Customer
27. Create Customer Account Group
28. One Time Customer
29. How to post a Sales Invoice
30. Document Reversal
31. Sales Returns Credit Memo
32. How to Post Incoming Payment
33. How to post a Foreign Currency Invoice

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34. Incoming Partial Payments By Residual Method


35. Incoming Partial Payments By Partial Payment Method
36. How to Reset AR Cleared Items
37. Credit Control for the Customer

Accounts Payable
38. How to Create a Vendor
39. How To Create a Vendor Account Group
40. How to Display Changes in Vendor Master
41. How to Block or Delete a Vendor
42. Create Vendor Master Data
43. One Time Vendor
44. Purchase Invoice Posting
45. Purchases Returns Credit Memo
46. Outgoing Payments
47. Foreign Currency Vendor Invoice
48. How to Post Withholding Tax during Vendor Invoice Posting
49. How to Post Withholding Tax During Payment Posting
50. Outgoing Partial Payments By Residual Method
51. Outgoing Partial Payments By Partial Payment Method
52. Reset AP Cleared Items
53. Automatic Payment Run
54. How to Map Symbolic Account to G/L Account
55. Posting Rounding Differences

Reports
56. Important Reports in SAP FI

Must know!
57. Month End Closing Foreign Currency Revaluation
58. Important Tables in FI Module
59. Dunning
60. How to Maintain Exchange Rates

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SAP CO
Cost Center
1. Create Cost Center
2. Post to a Cost Center

Internal Order
3. All About internal Order
4. Settlement Of Internal Orders To Cost Centers

Profit Center
5.
6.
7.
8.
9.

Profit Center
Postings To Profit Center
Profit Center Standard Hierarchy
Assignment of Cost Centers To Profit Center
Assignment of Materials To Profit Center

Must Know!
10. Important Tables in CO Module
11. Comparison Between Cost Center, Profit Center and Internal Order

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SAP FI

SAP FICO Step by Step

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SAP FI Modules Step by Step

1.

How to Create a Company

Define Company
Enter Transaction code SPRO in the command field

In the next screen Select SAP reference IMG

In next screen Display IMG follow the menu path


SAP Customizing Implementation Guide -> Enterprise Structure -> Definition-> Financial
Accounting -> Define Company

In the next Screen


1) Press New Entries
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In the next Screen Enter the Company Details :


1.
2.
3.
4.
5.
6.

Enter a unique Company Id for the Company within your corporate group
Enter the Company Name
In the Detailed Information Section Enter the Company Address details such as Street ,
PO Box, Postal Code, City
Select Country code for country the company is established
Select Default language for the Company for Print forms and Default Texts
Select a Local Currency for the Company

After completing all the required information, press save


number

Enter your customizing request

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How to Create a Company Code and Assign to a Company


This is a 2 Step Process
1. Define Company Code
2. Assign Company Code to Company

2.

Define Company Code

Enter Transaction code SPRO in the command field

In the next screen Select SAP reference IMG

In next screen Display IMG follow the menu path


SAP Customizing Implementation Guide -> Enterprise Structure ->Definition->Financial
Accounting->Edit, Copy, Delete, Check Company Code

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In the next screen, select activity - Edit Company Code Data

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In the Change View Company code screen


Select New Entries

In the Next Screen Enter the Following Details


1.
2.
3.
4.
5.
6.

Enter your Unique Company Code Number


Enter Company Name
In the Additional Data section Enter City
Enter Country for the Company
Enter Local Currency
Enter Default Language
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Click Address Details button on same screen

Enter Address Details for the Company this will appear in print forms
1.
2.
3.
4.
5.

In the Name Section Enter Title and Company Name


In the Search Term section Enter Search term 1 and 2
In the Street Address section enter street, postal code, city, country
In the P O Box Address section Enter PO Box and Postal Code
In Communication Section Enter appropriate details

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After Completing this information Press Save

and Enter your Change Request number.

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3.

Assign Company Code to Company

In the SAP Reference IMG Select the Menu path


SAP Customizing Implementation Guide ->Enterprise Structure->Assignment->Financial
Accounting->Assign Company Code to Company

In the Next Screen Enter the unique Company ID against the Company Code you
Want to assign to this Company.

Press Save

and Enter the Customizing request Number

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4.

How to Create Chart of Accounts

The following tutorial takes you through the steps to create Chart of Accounts
Enter Transaction code SPRO in the command field

In the next screen Select SAP reference IMG

In next screen-"Display IMG" navigate the following menu path : SAP Customizing
Implementation Guide -> Financial Accounting -> General Ledger Accounting -> G/L Accounts ->
Master Data -> Preparations -> Edit Chart of Accounts List

In the next screen, select New Entries


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In the next screen,Enter Following Data :


1. Enter a unique Chart of Accounts Code , maximum length is four
2. Enter a Description for the Chart of Accounts
3. Enter Language in which the Chart of Accounts is created.All accounts have a description in
this language.Master Data can only be displayed or maintained in this language
4. Enter the maximum length for G/L Accounts number, it could be maximum to ten digits if
number is short then it will prefix zero before it to make it to the maximum length
5. Enter the type of integration between G/L accounts and cost elements
6. Enter Chart of Accounts which is used in the corporate group

After you complete entering this information Press Save


Change Request number.

You have successfully created a new Chart of Accounts.

. In the next screen, Enter your

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5.

How to Create Chart of Accounts (COA) Account Group

This tutorial takes you through the steps to create a COA Account Group
Enter Transaction code SPRO in the command field

In the next screen Select SAP reference IMG

In next screen-"Display IMG" navigate the following menu path


SAP Customizing Implementation Guide -> Financial Accounting -> General Ledger Accounting
-> G/L Accounts -> Master Data -> Preparations -> Define Account Group

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In the next screen, select New Entries

In the next screen, Enter following Information


1.
2.
3.
4.

Enter the Chart of Accounts key in which the Account Group is to be created
Enter unique Account Group key
Enter Description for the Account Group
Enter the number range for the G/L account to be created in the Account Group

select Field Status from the Application menu

In the next screen, you can change the field status for different sections of the G/L COA Master
Data. For example select Account Control

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Now you can maintain the status of different fields belonging to Account Control Tab
between Suppressed ( Hidden ) , Required , Optional and Display modes.

Note :-The default status of fields is Optional.


After maintaining the field status , press save

Enter your change request number

You have successfully created a Chart of Accounts Account Group.

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6.

How to Create Retained Earnings Account

This tutorial demonstrates how to create Retained Earnings Account


Enter Transaction code SPRO in the command field

In the next screen Select SAP reference IMG

In next screen-"Display IMG" navigate the following menu path :


SAP CustomizingImplementation GuideFinancial Accounting General Ledger
AccountingG/L Accounts Master Data Preparations Define Retained Earnings Account

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In the next screen, Enter the Chart of Accounts to maintain the Retained Earnings Account

In the next screen, select New Entries from the Application Menu

In the next screen, Enter the following information


1. Enter the P&L statement account type, to determine the retained earnings account for each
P&L account.If you are creating a P&L account, you must make an entry here.
2. Enter the G/L Account which will be considered as Retained Earnings account

You can maintain the posting key for this account by selecting posting key in the Application Menu

After this you can assign posting key for Debit and Credit
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After maintaining all required information , press save

and Enter your change request number

You have successfully created a Retained Earnings Account.

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General Ledger
7.

How To create a New General Ledger Account


Enter Transaction FS00 into the SAP command prompt , click execute.

In the Edit G/L Account Screen


1. Enter G/L Account no.
2. Company Code
3. Click Create.
Note , SAP provides you an option to create a GL account with reference to another GL account.
More on this later in the tutorial.

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In the next screen


1. Enter Account Group
2. As per the type of G/L Account you are creating select either the P&L Statement Acct or
the Balance Sheet Account radio button.
3. In the Short Text field, enter a short description for the new GL account.
4. In the G/L Acct Long Text field, enter a detailed description for the new GL account.

Click on the Create/Bank/Interest tab.


In the Field Status Group, select a GL field status group

Click Save . A new G/L Account is created.

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In case you choose to create a new SAP G/L account with reference to a template

Enter a reference G/L account no. and Company

Change the Short Text and G/L acct long text.


Validate the other information on the Type/description and Create/bank/interest tabs .

Click Save to create the G/L Account.

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8.

Posting to General Ledger

Posting payroll results to accounting is one of the subsequent activities performed after a successful
payroll run. It usually takes place once each payroll period, as well as after each off-cycle payroll
run. Once you have exited the payroll run, you need to post the payroll results to the appropriate GL
accounts (including cost centres). GL psoting does the following

Groups together posting-relevant information from the payroll results.


Creates summarized documents.
Performs the relevant postings to appropriate GL accounts and cost centers

How posting is evaluated ?


Each employees payroll result contains different wage types that are relevant to accounting:

Wage types such as standard salary, bonuses, and overtime represent expenses for the
company, which are posted to a corresponding expense account.
Wage types such as bank transfer, employment tax, employees contribution to social
insurance, etc. are the employers payables to the employee, the tax office, etc. and are
posted as credits to a corresponding payables or financial account.
In addition, there are wage types such as the employers health insurance contribution,
which represents an expense for the enterprise and, at the same time, a payable to the social
insurance agency. For this reason, such wage types are posted to two accounts - once
debited as an expense, and once credited as a payable.
Other types of wage types also exist, for example accruals, provisions, etc. These types of
wage types are usually posted to two accounts, once debited as an expense and once
credited as a provision.

Posting to General Ledger is a 2 STEP process :STEP 1) Create a Posting Run


Transaction: PC00_M99_CIPE
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This step creates a posting run based on the payroll results, with a distinctive number, a
run type PP, and the accompanying posting documents.
The posting run ensures that payroll results for an employee are only posted once
Processed payroll results for an employee are flagged
If the posting run is successful, it gets the status Documents Created.
If the posting run is unsuccessful, it gets the status Incorrect Documents. Relevant error
messages will appear in the Output Log.

A posting run can be executed in 3 Modes:

A test run without documents (T)


A simulation run with simulation documents (S)
A productive run (P)

Test (T)
In a test run, the system checks only whether the balance of expenses and payables is zero, as it
should be.
Simulation (S)
In both simulation and productive runs, the system checks all HR and RT tables and the posting
information in master data to determine whether they exist and whether they are consistent.
Productive Run (P)
When you choose Execute Run for a productive run, the system performs the following steps:

Selects the employees and their payroll results for the evaluation
Creates a posting run
Creates posting documents

Program Input Screen


Enter Payroll Area , Selection Criteria , Type of Document Creation , Check Ouput Log , Enter
Document Date and Choose a Posting Variant. Click Execute.

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Output Log

The log shows whether the posting run was successful for all personnel numbers.
You will obtain the list of all employees selected, in RED (indicates errors or imbalance)
or GREEN (indicates no errors).
In the Output Log, if it is successful posting run, the Doc. Creation will indicate ErrorFree. If it is unsuccessful, the Doc. Creation will indicate Incorrect.
Write down the posting run number.
If you select the Document Overview button or double click the Doc. creation line, you
can access the document overview screen
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STEP 2) Editing a Posting Run


Transaction : PCP0
Overview:

This step provides an overview of ALL documents created during the posting run.
Alternatively, you can also access the document overview from the Create Posting Run log
by choosing the Document Overview button or by double clicking on the Document
Creation line.
You can drill-down through these documents to identify the reasons for which errors have
occurred for unsuccessful posting run (i.e., with an Incorrect status).

Posting Run Status

Initially the posting run status should be Documents created.


If status is No documents created and you were expecting documents, go back to the
previous Create a Posting Run step and retry.
If there are Incorrect documents review the error message and resolve.
Once Error are resolved and status is Document Created , Select Release Document Button
and status will change to All Document Released
Next click Post documents button , Status will change to Documents Posted

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9.

How to Block or Delete a G/L Account

Enter Transaction Code FS00 in SAP Command Field

In the next screen


1. Enter the G/L Account you want to block or delete
2. Enter the Company Code

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For Blocking
In the next step , Press the Block button

In the next screen, you have the blocking options for the G/L Accounts

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For Deleting
In the next step , Press the Mark for deletion button

In the next screen, you have the deletion options for the G/L Accounts

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10. How to Display Changes in G/L Account Master


Enter the Transaction Code FS04 in the SAP Command Field

In the next screen, Enter the Following


1. Enter the G/L Account Number
2. Enter the Company Code

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In the next screen , Select the Field from the list of Changed Fields

In the next screen, List is generated with New Value and Old Value of the field

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11. How to create Financial Statement Version (FSV)


This tutorial takes you through the steps to create a Financial Statement Version Enter Transaction
code SPRO in the command field

In the next screen Select SAP reference IMG

In next screen-"Display IMG" navigate the following menu path SAP Customizing
Implementation Guide -> Financial Accounting -> General Ledger Accounting -> Business
Transactions -> Closing -> Document -> Define Financial Statement Versions

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In the Next Screen, Select New Entries

In the Next Screen, Enter the Following


1. Enter the FSV Key
2. Enter the Description for the purpose of the FSV
3. Enter the language key designates the language in which you Display texts,Enter texts and
Print documents.
4. Enter this indicator which specifies whether keys of f.s items are assigned manually or
automatically when the financial statement versions are defined.
5. If we specify a COAhere, only accounts from this chart of accounts can be assigned when
you are defining the financial statement. If you do not specify a chart of accounts, accounts
from several charts of accounts can be assigned when you define the financial statement.
6. Enter this Indicator that specifies that the group account numbers should be assigned instead
of the account numbers when you define the financial statement version.
7. Enter this indicator as it makes possible to assign functional areas or accounts in the
financial statement version.

After maintaining the fields , press save

Enter your change request number


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After the Financial Statement Version is saved you can edit its structure items by selecting
Financial statement items button
In the next screen, you can maintain nodes in version object A new version has seven basic nodes
by default, listed below
1.
2.
3.
4.
5.
6.
7.

Financial Statement Notes


Not Assigned
P+L result
Net result : loss
Net result : profit
Liabilities+Equity
Assets

We can maintain node text by double clicking on the node . We can create subitems to the node
by selecting the node and pressing the create items button
New item will be created as
subnode to the selected node. We can assign accounts or group of Accounts to a node by selecting
the node and pressing Assign Accounts .
assignment.
1. Primary Node "Assets"

Below is an example of such an

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2. Subnode "Cash & Cash Equivalents" are assigned to Assets ." Petty cash" is a subnode
assigned to Cash & Cash equivalents.Other nodes are also assigned to Cash & Cash
Equivalents such as : Checking,Citibank Account, Mellon Bank,Citibank Canada
3. Chart of Account key used for assigning accounts
4. Range of accounts assigned to node Petty Cash
5. Range of Accounts

After Maintaining the structure press Save


Statement Version.

and we have successfully created a Financial

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12. How to perform a Journal Entry Posting in SAP


This tutorial will take you through the steps involved in Posting a Journal Entry.
We will take a sample business transaction for the posting.
Post General Ledger 5000 units of local currency are drawn from the house bank account in cash
and put into petty cash.
Enter the transaction code FB50

In the next screen, Enter the document date in header part

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Next select button Company Code


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Enter the Company Code for the Transaction

In the Item details part , Enter the following


1.
2.
3.
4.
5.
6.

Enter Cash Account to be Debit


Select Debit
Enter Amount to be debited
Enter Bank account to be Credited
Select Credit
Enter Amount to be Credited

Now check the status of the Document in Amount Information section

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In the Status Bar Document number is generated which confirms Document Posting.

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13. How to Create a Fiscal Year Variant


Enter the Transaction code SPRO in the SAP Command Field and Press Enter

In the next screen Select SAP reference IMG

In next screen-"Display IMG" navigate the following menu path :


SAP Customizing Implementation Guide Financial Accounting -> Financial Accounting Global
Settings->Fiscal Years -> Maintain Fiscal Year Variant (Maintain Shortened Fiscal Year )

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In the next screen, Select "New Entries" from the Application Toolbar

In the next screen , Enter the following Data


1. Enter two digit unique fiscal year variant key
2. Enter a Description for Variant created.
3. If Fiscal Year is year dependent , that is if start and end dates for fiscal year changes
between year, then select this option, normally it is used for shortened fiscal year.
4. If Fiscal Year is same as calendar year , that is Jan - Dec , then select this option.
5. Enter the number of posting periods for this fiscal year
6. Enter the number of special posting periods for this Fiscal year, that is used for closing
activities.

After entering all required data , Press Save from the standard toolbar

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In the next screen, Enter the customizing request number and you have created a new Fiscal year
Variant

For Maintaining the period dates , that is if the Fiscal year Variant is not Calendar Year, then we
can maintain the Posting period by
1. Select the Fiscal Year Variant you want to maintain the period
2. Select the Periods folder

In the next screen , Maintain the periods for the Fiscal year in Ascending order

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After maintaining the periods , Press "Save" in SAP Standard Toolbar

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14. How to assign Company Code to a Fiscal Year Variant


Enter the Transaction code SPRO in the SAP Command Field and Press Enter

In the next screen Select SAP reference IMG

In next screen-"Display IMG" navigate the following menu path :


SAP Customizing Implementation Guide -> Financial Accounting -> Financial Accounting Global
Settings->Fiscal Years -> Assign Company Code to a Fiscal Year Variant

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In the next screen , Assign Company code in the list with the corresponding Fiscal Year Variant

After the assignment , Press "Save" from the SAP Standard toolbar

In the next screen , Enter the customizing request number

You have successfully assigned Company code to Fiscal Year Variant


You can also assign Fiscal Year Variant in the Company code via Company Code Global
Parameters Settings.

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15. How to Define Posting Period Variant


Enter the Transaction code SPRO in the SAP Command Field and Press Enter

In the next screen Select SAP reference IMG

In next screen-"Display IMG" navigate the following menu path :


SAP Customizing Implementation Guide -> Financial Accounting -> Financial Accounting Global
Settings->Document -> Posting Periods -> Define Variants for Open Posting Periods

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In the next screen, Press 'New Entries' button

In the next screen, Enter the Following


1. Enter a unique Posting Period Variant Key
2. Enter a Description for the Variant

After maintaining the above information , Press 'Save' from the SAP Standard Toolbar

In the next screen, Enter the Customizing Request number

You have successfully defined a Posting Period Variant

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16. How to Open and Close Periods in Posting Period


Variant
Enter the Transaction Code S_ALR_87003642 in the SAP Command Field

In the next screen, Position the Variant you want to maintain and account type for which you want
to open or close the periods.
Change the period , with following steps
1.
2.
3.
4.

Select Posting Period Variant


Select Account Type
Enter the Account number range for which you want to change the periods
Enter the Period to Open as per the Fiscal Year Variant of the Company Code assigned to
the Posting Period Variant.
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5. Enter the Period to which posting to be Open
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6. Enter Any Special Period you want to Open
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All Other periods will remain close for posting for the Account range mentioned
After maintaining the periods, Press 'Save' from the SAP Standard Toolbar

In the next screen , Enter the customizing request number

You have successfully maintained periods in Posting Period Variant

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17. How to Define Field Status Variant and Field Status


Group
Enter the Transaction code SPRO in the SAP Command Field and Press Enter

In the next screen Select SAP reference IMG

In next screen-"Display IMG" navigate the following menu path :


SAP Customizing Implementation Guide -> Financial Accounting -> General Ledger Accounting >Business Transactions -> G/L Account Posting -> Make and Check Document Settings ->Define
Field Status Variants

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In the next screen , Select "Create" from Application Toolbar

In the next screen, Enter the Following


1. Enter a unique Field Status Variant Key
2. Enter Description for the purpose of Field Status Variant

In the next step ,


1. Select the new Field Status Variant
2. Select Field Status Groups Folder
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In the next screen,


1. Enter Field Status Groups for the Field Status Variant
2. Select Field Status Group and press Choose Detail button

In the next screen, Select the Field Group to maintain the status

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In the next screen, Maintain the Field status of the Group Fields

Press "Back" for the SAP Standard Toolbar


Similarly Maintain other Field Groups ,After maintaining all the Groups and Field Status Groups,
Press "Save" from the SAP Standard Toolbar

In the next screen, Enter the Customizing Request number

You have successfully created a Field Status Variant and it's Field Status Groups

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18. How to Assign Field Status Variant to Company Code


Enter the Transaction code SPRO in the SAP Command Field and Press Enter

In the next screen Select SAP reference IMG

In next screen-"Display IMG" navigate the following menu path :


SAP Customizing Implementation Guide -> Financial Accounting -> General Ledger Accounting >Business Transactions -> G/L Account Posting -> Make and Check Document Settings ->Assign
Company Code to Field Status Variant

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In the next screen, Maintain Appropriate Field Status Variants for the Company Code Listed

After Maintaining the Field Status Variant for the Company Code , Press 'Save' from the SAP
Standard Toolbar

In the next screen, Enter the Customizing Request number

You have successfully assigned the Company Code with Field Status Variant.

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19. How to Define Document Type and Number Range in


SAP FICO
Enter Transaction Code SPRO in SAP Command Field

In the next screen, Select 'SAP Reference IMG'

In the next screen "Display IMG' Follow the menu path


Financial Accounting -> General Ledger Accounting -> Business Transactions -> G/L Account
Posting -> Carry out and Check Document Settings ->Define Document Types

In the next screen, Press 'New Entries' Button from the Application Toolbar

For Maintaining New Document Type


In the next screen, Enter the Following

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1.
2.
3.
4.

Enter a unique Document Type Key


Enter the Document Type description
Select a number range for the Document Type
In Account Type Allowed Section , select the Account type which you would like to do
posting
5. Enter Appropriate Selection in the Control Data Section

Press 'Save' button

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In the next screen , Enter the Customizing request number to create the new G/L Document Type Next>>
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For Maintaining new Number Range


Press 'Number range Information' Button in the properties section

In the next screen ,


1. Enter the Company Code for which you want to maintain the number range
2. Press 'Change Interval ' Button

In the next screen , Press 'Insert Interval' Button

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In the next screen,


1. Enter a unique number range key
2. Enter the fiscal year for which the range is defined
3. Enter the Start Number and End Number of range without overlapping other Number
Ranges
4. Mark it as External if you want to insert the Document number manually during document
creation
5. Press 'Insert' Button

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In the next screen , the new number range is listed

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20. How to Post a Document with Reference in SAP


Enter Transaction code FB50 in the SAP command Field

In the next screen, Select Goto-> Post with Reference from the SAP Standard Menu Bar

In the next screen , Enter the Following


1.
2.
3.
4.

Enter the Reference Document Number


Enter the Company Code the Document was posted
Enter the Fiscal Year in Which it was posted
Press Enter

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In the next screen,Make appropriate changes in the document

Press Enter , In the next screen , Check the Document

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Press Save, to Post the new document

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21. How to Hold a G/L Document Posting


A user may want to temporarily save the document under following conditions

G/L Document is not complete


User does not has complete or accurate information
User wants to complete or correct the document at a later stage

Under such situations , you can HOLD a document without posting the document amount in the
G/L Accounts. Here is an Demo for Holding a G/L Account Document Enter Transaction Code
FB50 for G/L Account Posting in SAP Command Field

In the next screen , Enter the following


1.
2.
3.
4.
5.

Enter Document Date


Enter G/L Account To be Credited
Enter Credit Amount
Enter G/L Account To be Debited
Enter Debit Amount

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Press Hold Button

In the next screen, Enter the Temporary Document Number and Press Hold Document

Check the status bar for the document to Held

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22. How to Park a G/L Document Posting


In SAP ,User can be provided with Limited Authorization Amount for Posting .
For example ,an Accounting clerk has authority to post documents to a maximum amount
$5000. .While feeding document he finds that the document amount is $10000 for which he does
not have the authority .
In such cases, SAP has provided Park Facility for the document which allows the user to save the
document but the amount is not posted in the G/L Accounts .The document can be later reviewed
by High Authority Personnel who has appropriate posting amount authorization. Once approved ,
the document is posted in G/L Accounts.
Here is an Demo for Parking a G/L Account Document
Enter Transaction Code FB50 for G/L Account Posting in SAP Command Field

In the next screen , Enter the following


1.
2.
3.
4.
5.

Enter Document Date


Enter G/L Account To be Credited
Enter Credit Amount
Enter G/L Account To be Debited
Enter Debit Amount

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Press Park Button

Check the status for the Park Document Number.

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Account Recievables
23. How to Create a Customer Master Data
Enter Transaction code FD01 in SAP Command Field

In the Initial Screen, Enter


1. Select Account Group
2. Enter unique customer id according to number range in Account Group
3. Enter the Company code in which you want to create the customer
Press Enter

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In the next screen, select Address Tab Enter the Following


1.
2.
3.
4.
5.

Enter the name of the customer


Enter Search Term ,for searching the customer Id
Enter Street/House Number
Enter Postal code/City
Enter Country/Region

Choose the Control Data Tab page Enter the Corporate Group if the customer belongs to a
corporate group enter the group key

Select Company code data Button


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Select Account Management Tab Enter the Reconciliation Account

Select Payment Transaction Tab Enter Terms of Payment

Choose Save

check the status bar to see the Customer data is created

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24. How to change Customer Documents


Enter Transaction Code FB02 in the SAP Command Field

In the next screen, Enter the Following


1. Enter the Document Number of the Document to be Changed
2. Enter the Company Code in which the document was posted
3. Enter the Fiscal Year of the Document

In the next screen , Click on the Document Header to edit the Document Header Fields

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In the next screen, Maintain the Document Header Fields which are editable, and maintained in the
Document Change Rules in Customizing.

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Then Select the Document Item for which you want maintain Document Item Fields and press
Choose Details Field

In the next screen, Maintain the Document Item Fields which are editable, and maintained in the
Document Change Rules in Customizing.

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After Changing the Document Header and Item , Press the "Save" Button from the SAP Standard
Menu bar to save the Changed Document.

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25. How to Display Changes in Customer Master


Enter the Transaction Code FD04 in the SAP Command Field

In the next screen, Enter the Following


1. Enter the Customer Account Number
2. Enter the Company Code

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In the next screen , Select the Field from the list of Changed Fields

In the next screen, List is generated with New Value and Old Value of the field

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26. How to Block or Delete a Customer


Block a Customer
Enter Transaction code FD05 in the SAP Command Field

In the next screen, Enter the Following


1. Enter Customer Id to be Blocked
2. Enter Company Code of the Customer for whom the Company Code Data is to be Blocked

In the next screen, Check the Block Indicator for the data to be Blocked
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Press 'Save' button , to proceed with the Block

Delete a Customer
Enter Transaction code FD06 in the SAP Command Field

In the next screen, Enter the Following


1. Enter Customer Id to be Deleted
2. Enter Company Code of the Customer for whom the Company Code Data is to be Deleted
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In the next screen, Check the Block Indicator for the data to be Deleted

Press 'Save' button , to proceed with the Deleted

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27. How to Create Customer Account Group


Enter Transaction Code SPRO in the SAP Command Field

In the next screen, Select 'SAP Reference IMG' button

In the next screen, 'Display IMG' Select the menu path


Financial Accounting ->Accounts Receivable and Accounts Payable ->Customer Accounts ->
Master Data ->Preparations for Creating Master Data->Define Account Groups with Screen
Layout(Customers)

In the next screen , Select the 'New Entries' Button from Application Menu bar

In the next screen , Enter the Following


1.
2.
3.
4.
5.

Enter a Unique key as Account Group key


Enter a short description for the Account Group
Check this for creating Account Group for OneTime Customers
Enter the Output Determination Procedure
Select the Master Data Section for which you want to maintain the Field Status

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Press 'Edit Field Status' button to maintain the field status of the selected Master Data Section

In the next screen , Select the Group of fields for which you want to maintain Field Status

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In the next screen , Maintain the Field Status of Fields of the selected Group

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Similarly , you can maintain field status of other Master Data Section and their Groups . After
Maintaining the Field Status , Press 'Save' in the SAP Standard Menu to Create the Account Group

In the next screen, Enter the Customizing Request Number Create the Customer Account Group.

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28. How to Create One time Customer Master


In SAP , we can create One Time Customer Master Record for those customers which do not have
frequent transactions and we do not want to maintain their master records separately. In such cases
we create One Time Customer in which General Information(Name , Address, Phone no etc ) can
be maintained at the time of transaction.To Create a One Time Customer Master Enter Transaction Code FD01 in SAP Command Field

In the next screen , Select Account Group Overview Button

In the next dialog box, Select the Account Group in which One Time Customer Property is
Checked.

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In the main screen ,Enter the Following


1. Enter the Customer Id as per the Number range Assigned to the Account Group
2. Enter the Company Code in which the master is to be created

In the next screen in the General data - Address Tab, Enter the Following
1. Enter the name for the One Time Customer Master
2. Enter the Search Term
3. Enter the Communication Language
SAP FICO Step by Step

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Select the Company Code Section in the Application Menu

In the next screen in the Company Code Section,


1. Select the Account Management Tab
2. Enter the Reconciliation G/L Account Number
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Press 'Save' to Create the new One time Customer Master

Check the Status bar for the Creation of the new Customer Master

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29. Learn how to post a sales invoice using SAP


Enter transaction FB70 in SAP Command Field

In the Next Screen , Enter Company Code you want to post invoice to

In the next screen, Enter the Following


1.
2.
3.
4.
5.

Enter the Customer ID of the customer to be Invoiced


Enter Invoice Date
Enter Amount for Invoice
Select Tax Code for the Tax Applicable
Select Tax Indicator "Calculate Tax".
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Check for Payment Terms in the Payment Tab Page

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In the Item Details Section, Enter the Following


1.
2.
3.
4.

Enter the Sales Revenue Account


Select Credit
Enter Amount for the Invoice
Check Tax code

After completing the above entries check the status of the document

Press Post Button in Standard bar


on the status bar for Conformation

and wait for Document number to be generated and display

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30. How to perform Document Reversal


This tutorial will take you through the steps to perform Document Reversal Enter Transaction code
FB08 in the Command Field

In the next screen, Enter the Following Data


1.
2.
3.
4.
5.
6.
7.

Enter the Document number of the Document to be reversed


Enter Company code of the Document posting
Enter the Fiscal Year for the Posting
Enter the Reversal Code (Reason for Reversal)
Enter the posting date
Or Enter the posting period
If Document has allotted a check for payment, Enter the reason code to void the check.

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Check the document by pressing " Display before reversal"

check the document

Move back to previous screen and then Press Save from the Standard toolbar

Check the status bar for the reversal document number generated

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31. How to post a Sales Returns Credit Memo


Enter the transaction code FB75 in the Command Field

In the next screen, Enter the Company Code for document to be posted

In the Basic Data tab , Enter the Following data


1.
2.
3.
4.
5.

Enter the Customer ID of the customer to be issued the credit memo


Enter the Document Date
Enter the Amount to be credited
Enter the tax code used in the original invoice
Check the Calculate Tax check box

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In the Item details section, Enter the following data


1. Enter the Sales Revenue Account for the Original Invoice was posted
2. Enter the Amount to be debited
3. check the Tax code

Check the status of the document

Press Post button from the Standard Toolbar

Check the status bar for the document number to be generated


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32. How to post Customer Incoming Payments


Enter the transaction code F-28 in the Command Field

In the next screen, Enter the following data


1.
2.
3.
4.
5.
6.

Enter the Document Date


Enter the Company Code
Enter the Payment Currency
Enter the Cash/Bank Account the Payment is to be posted
Enter the Payment Amount
Enter the Customer Id of the customer making the Payment

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Press the Process Open Items Button to display the list of Pending Invoice

Assign the Payment Amount to Appropriate Invoice so as to balance the Payment with the Invoice
Amount

Press Post from the Standard Toolbar to post the Incoming Payment

Check for the Status bar for the Document number to be generated

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33. How to post a Foreign Currency Invoice in SAP


Enter Transaction code FB70 in the SAP Command Field

In the next screen ,Enter the Following Data


1.
2.
3.
4.
5.
6.
7.
8.

Enter Customer Id of the customer whom invoice is to be posted.


Enter Invoice Date
Enter Document Type as Customer Invoice
Enter the Currency in which invoice is to be posted (Document Currency)
Enter Invoice Amount
Enter Tax Code applicable in the invoice
Enter the Sales Revenue G/L Account to be credited
Enter the Credit Amount

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We can adjust the Exchange Rate in the Local Currency Tab

After Maintaining the Exchange Rate , Press 'Save' to post the Document

Check the Status bar for the Document Number generated

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34. How to post Incoming Partial Payments By Residual


Method
In SAP,when a Partial Payment by Customer is Posted as Residual Item against an outstanding
document then , the system clears that document and creates a fresh document with residual amount
as the open item.
Here the Demo of how to post a Partial Payment by Residual Method
Enter Transaction Code F-28 in the SAP Command Field

In the next screen, Enter the following data


1.
2.
3.
4.
5.
6.
7.

Enter Document Date


Enter Company Code in which the payment is to be posted
Enter payment currency
Enter the Cash/Bank Account in which the payment is to be posted
Enter the Payment Amount
Enter Customer ID of the Customer making the payment
Press 'Process Open Items'

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In the next screen ,


1. Choose the Residual Items Tab
2. Select and Activate the Invoice against which the partial payment has been made.
3. Enter the Residual Amount

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Press 'Save' to post the Payment Document

Check the Status bar for the Document Number Generated.

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35. How to Post Incoming Partial Payments By Partial


Payment Method
In SAP we can post Incoming Payments as Partial Payments . The partial payments which will be
posted as a separate open(Outstanding) item . For example a customer has an outstanding of
1000 and he makes a payment of 400 as partial payment then there will two separate
open(Outstanding) items of 1000 Dr and 400 Cr .No clearing document is created.
Here is a Demo on how to post a partial payment by Partial Payment Method
Enter a Transaction Code F-28 in the SAP Command Field

In the next screen, Enter the following data


1.
2.
3.
4.
5.
6.
7.

Enter Document Date


Enter Company Code in which the payment is to be posted
Enter payment currency
Enter the Cash/Bank Account in which the payment is to be posted
Enter the Payment Amount
Enter Customer ID of the Customer making the payment
Press 'Process Open Items'

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In the next screen ,


1. Choose the Partial Payment Tab
2. Select and Activate the Invoice against which the partial payment has been made.
3. Enter Partial Amount

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Press 'Save' to post the Payment Document

Check the Status bar for the Document Number Generated.


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36. How to Reset AR Cleared Items


In SAP If a Customer Payment is made against incorrect invoice and then it can be Reset.
Enter Transaction Code FBRA in the SAP Command Field

In the next screen, Enter the Following


1. Enter the Clearing Document Number for the Cleared Items
2. Enter the Company Code in which it was posted
3. Enter the Fiscal Year in which it was posted

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Press 'Save' button to reset the Cleared Status of the Items


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Confirm the modal dialog box for the Deactivation of open correspondence

In the next dialog box , Enter the Following


1. Enter the Reversal Reason for the Cleared Items
2. Enter the Posting Date

In the next dialog box, Confirm the Reset of the Clearing Document

In the next dialog box, Check the reversal document number to confirm the reset of the Cleared
Items.

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37. How Credit Control in SAP minimizes credit risk


Multiple outstanding receivables or bad debts can have a considerable impact on company's
performance.
Using Credit Control , you can minimize your credit risk by defining a credit limit for your
customers.
In SAP , Credit and risk management takes place in the credit control area. If your credit
management is centralized, you can define one credit control area for all of your company codes.
On the other hand, if your credit policy requires decentralized credit management, you can define
credit control areas for each company code or each group of company codes.
A credit control area, is used to define ,and control, customer credit limits.
We can Maintain Credit Control Area Master Data for a customer :
Enter Transaction Code FD32 in SAP Command Field

In the next screen, Enter the Following


1. Enter Customer Id for the Customer for which you want display the Credit Limits
2. Enter the Credit Control Area
3. Check Central data section

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In the next screen ,Maintain the Credit Management Data for the Customer

Press "Save" button from the SAP Standard Toolbar for save the changes made in the credit limits
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Account Payable
38. How to Create a Vendor
Enter FK01 into the SAP transaction code box

In the next SAP screen, leave the Vendor field blank. The system will assign a number when the
data is saved.

Enter the Company Code


Enter the Account group

Optional - In the Reference section:

In the Vendor field, you can enter a reference Vendor if the details are similar to the new
Vendor.
In the Company Code field, you can enter the reference Vendor's company code

In this tutorial we will create a vendor without a reference. Click the Enter button.

In the succeeding SAP screen, Enter the vendors Address data

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In the Control screen , enter relevant information and hit Enter key.

In the Payment Transactions screen enter relevant information and hit Enter key

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In the Accounting Information screen enter relevant information and hit enter key
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Enter the vendor Payment transactions Accounting data. Hit the enter key

In the correspondence accounting screen enter relevant information . Hit the enter key.

A new vendor is created. Other noteworthy transactions


Change an existing vendor account - transaction FK02
Display a vendor account - transaction FK03
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39. How To Create a Vendor Account Group


Enter Transaction Code SPRO in the SAP Command Field

In the next screen, Select 'SAP Reference IMG' button

In the next screen, 'Display IMG' Select the menu path Financial Accounting ->Accounts
Receivable and Accounts Payable ->Vendor Accounts -> Master Data ->Preparations for
Creating Vendor Master Data->Define Account Groups with Screen Layout(Vendors)

In the next screen , Select the 'New Entries' Button from Application Menu bar

In the next screen , Enter the Following


1.
2.
3.
4.

Enter a Unique key as Account Group key


Enter a short description for the Account Group
Check this for creating Account Group for OneTime Vendors
Select the Master Data Section for which you want to maintain the Field Status
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Press 'Edit Field Status' button to maintain the field status of the selected Master Data Section

In the next screen , Select the Group of fields for which you want to maintain Field Status

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In the next screen , Maintain the Field Status of Fields of the selected Group

Similarly , you can maintain field status of other Master Data Section and their Groups. After
Maintaining the Field Status , Press 'Save' in the SAP Standard Menu to Create the Account Group

In the next screen, Enter the Customizing Request Number Create the Vendor Account Group.

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40. How to Display Changes in Vendor Master


Enter the Transaction Code FK04 in the SAP Command Field

In the next screen, Enter the Following


1. Enter the Vendor Account Number
2. Enter the Company Code

<Previous

In the next screen , Select the Field from the list of Changed Fields
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In the next screen, List is generated with New Value and Old Value of the field

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41. How to Block or Delete a Vendor


Block a Vendor
Enter Transaction code FK05 in the SAP Command Field

In the next screen, Enter the Following


1. Enter Vendor Id to be Blocked
2. Enter Company Code of the Vendor for whom the Company Code Data is to be Blocked

In the next screen, Check the Block Indicator for the data to be Blocked

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Press 'Save' button , to proceed with the Block

Delete a Vendor
Enter Transaction code FK06 in the SAP Command Field

In the next screen, Enter the Following


1. Enter Vendor Id to be Deleted
2. Enter Company Code of the Vendor for whom the Company Code Data is to be Deleted
SAP FICO Step by Step

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In the next screen, Check the Block Indicator for the data to be Deleted

Press 'Save' button , to proceed with the Deletion

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42. How to Create Vendor Master Data in SAP


This tutorial takes you through the steps to create Vendor Master Data Enter Transaction code
FK01 in SAP Command Field

In the Initial Screen, Enter


1. Select Account Group
2. Enter the Company code in which you want to create the vendor
3. Enter unique Vendor id according to number range in Account Group
Press Enter

<Previous

In the next screen, In Address Tab Enter the Following


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1.
2.
3.
4.
5.

Enter the name of the Vendor


Enter Search Term ,for searching the Vendor Id
Enter Street/House Number
Enter Postal code/City
Enter Country/Region

Next in the Account Control section page Enter the Corporate Group if the Vendor belongs to a
corporate group enter the group key

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Next in the Account Management Section


1. Enter the Reconciliation Account
2. Enter the Cash Management Group

Next in Payment Accounting Section , Enter the Payment Terms

Choose Save from the Standard Toolbar

Check the Status bar for Confirmation of successful creation of Vendor Master.

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43. How to Create One Time Vendor Master Data


In SAP , we can create One Time Vendor Master Record for those Vendors who do not have
frequent transactions and we do not want to maintain their master records separately. In such cases
we create One Time Vendor in which General Information(Name , Address, Phone no etc ) can be
maintained at the time of transaction.To Create a One Time Vendor Master Enter Transaction Code FK01 in SAP Command Field

In the next screen , Select Account Group and Press F4 for Help

In the next dialog box, Select the Account Group in which One Time Vendor Property is Checked.
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In the main screen ,Enter the Following


1. Enter the Vendor Id as per the Number range Assigned to the Account Group
2. Enter the Company Code in which the master is to be created

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In the next screen in the General data - Address Tab, Enter the Following
1. Enter the name for the One Time Vendor Master
2. Enter the Search Term
3. Enter the Communication Language

In the next screen in the Company Code Section,in the Account Management Tab
1. Enter the Reconciliation G/L Account Number
2. Enter the Cash Management Group

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Press 'Save' to Create the new One time Vendor Master

Check the Status bar for the Creation of the new Vendor Master

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44. How to post a Purchase Invoice


Enter transaction FB60 in SAP Command Field

In the Next Screen , Enter Company Code you want to post invoice to

In the next screen, Enter the Following


1.
2.
3.
4.
5.

Enter the Vendor ID of the Vendor to be Invoiced


Enter Invoice Date
Enter Amount for Invoice
Select Tax Code for the Tax Applicable
Select Tax Indicator "Calculate Tax".

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Check for Payment Terms in the Payment Tab Page

In the Item Details Section, Enter the Following


1.
2.
3.
4.

Enter the Purchase Account


Select Debit
Enter Amount for the Invoice
Check Tax code

After completing the above entries check the status of the document

Press Post Button in Standard bar

And wait for Document number to be generated and display on the status bar for Conformation
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45. How to post a Purchase returns Credit Memo


Enter the transaction code FB65 in the Command Field

In the next screen, Enter the Company Code for which document is to be posted

In the Basic Data tab , Enter the Following data


1.
2.
3.
4.
5.

Enter the Vendor ID of the Vendor to be issued the credit memo


Enter the Document Date
Enter the Amount to be credited
Enter the tax code used in the original invoice
Check the Calculate Tax check box

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In the Item details section, Enter the following data


1.
2.
3.
4.

Enter the Purchase Account for the Original Invoice was posted
Enter the Amount to be debited
Select Credit
check the Tax code

Check the status of the document

Press Post button from the Standard Toolbar

Check the status bar for the document number to be generated

You have successfully posted a Vendor credit memo for the Purchase Return
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46. How to post Outgoing Vendor Payment


Enter Transaction Code F-53 in the Command Field

In the next screen, Enter the following data


1.
2.
3.
4.
5.
6.

Enter the Document Date


Enter the Company Code
Enter the Payment Currency
Enter the Cash/Bank Account in which Payment is to be credited
Enter the Payment Amount
Enter the Vendor Id of the vendor receiving the Payment

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Press the Process Open Items Button to display the list of Pending Invoice

Assign the Payment Amount to Appropriate Invoice so as to balance the Payment with the Invoice
Amount

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Press Post from the Standard Toolbar to post the Outgoing Payment

Check for the Status bar for the Document number to be generated

You have successfully post the Outgoing Payment for Vendor

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47. How to post Foreign Currency Vendor Invoice


Enter Transaction code FB60 in the SAP Command Field

In the next screen ,Enter the Following Data


1.
2.
3.
4.

Enter Vendor Id of the customer whom invoice is to be posted.


Enter Invoice Date
Enter Document Type as Vendor Invoice
Enter the Invoice Amount in Currency in which invoice is to be posted (Document
Currency)
5. Enter Tax Code applicable in the invoice
6. Enter the Purchase G/L Account to be Debited
7. Enter the Debit Amount

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We can adjust the Exchange Rate in the Local Currency Tab

After Maintaining the Exchange Rate , Press 'Save' to post the Document
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48. How to Post Withholding Tax during Vendor Invoice


Posting
Enter transaction FB60 in SAP Command Field

In the Next Screen , Enter Company Code you want to post invoice to

In the next screen, Enter the Following


1.
2.
3.
4.
5.
6.
7.
8.

Enter the Vendor ID (Withholding Tax Enabled )of the Vendor to be Invoiced
Enter Invoice Date
Check Document Type Vendor Invoice
Enter Amount for Invoice
Select Tax Code for the Tax Applicable
Select Tax Indicator "Calculate Tax".
Enter the Purchase Account
Enter Amount for the Invoice
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After completing the above entries Select the Withholding Tax Tab and Enter the Following
1. Enter the Tax Base Amount
2. Enter the Tax Exempt Amount
3. Check the Withholding Tax Code

Press Post Button in Standard bar

And wait for Document number to be generated and display on the status bar for Conformation

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49. How to Post Withholding Tax During Payment Posting


Enter the transaction code F-53 in the Command Field

In the next screen, Enter the following data


1.
2.
3.
4.

Enter the Document Date


Enter the Cash/Bank Account the Payment is to be posted
Enter the Payment Amount
Enter the Vendor Id of the Vendor receiving the Payment

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In the next screen,Assign the Payment Amount to Appropriate Invoice so as to balance the Payment
with the Invoice Amount

From the Standard Menu bar , Navigate to Simulate the Clearing Document

In the next screen, we can check the Withholding Tax is also Credited as per the base amount
entered in the Invoice.

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Press Post from the Standard Toolbar to post the Incoming Payment

Check for the Status bar for the Document number to be generated

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In the next screen, Enter the following data


1.
2.
3.
4.

Enter the Document Date


Enter the Cash/Bank Account the Payment is to be posted
Enter the Payment Amount
Enter the Vendor Id of the Vendor receiving the Payment

In the next screen,Assign the Payment Amount to Appropriate Invoice so as to balance the Payment
with the Invoice Amount

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From the Standard Menu bar , Navigate to Simulate the Clearing Document

In the next screen, we can check the Withholding Tax is also Credited as per the base amount
entered in the Invoice.

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Press Post from the Standard Toolbar to post the Incoming Payment

Check for the Status bar for the Document number to be generated

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50. How to Post Outgoing Partial Payments By Residual


Method
In SAP,when a Partial Payment to Vendor is Posted as Residual Item then , the system clears the
Outstanding document and creates a fresh document with residual amount as the open item.
Here the Demo of how to post a Partial Payment by Residual Method
Enter Transaction Code F-53 in the SAP Command Field

In the next screen, Enter the following data


1.
2.
3.
4.
5.
6.

Enter Document Date


Enter Company Code in which the payment is to be posted
Enter the Cash/Bank Account in which the payment is to be posted
Enter the Payment Amount
Enter Vendor ID of the Vendor making the payment
Press 'Process Open Items'

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In the next screen ,


1. Choose the Residual Items Tab
2. Select and Activate the Invoice against which the partial payment has been made.
3. Enter the Residual Amount

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Press 'Save' to post the Payment


Document
Check the Status bar for the Document Number Generated.

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51. How to Post Outgoing Partial Payments By Partial


Payment Method
In SAP we can post Outgoing Payments as Partial Payments . The partial payments will be posted
as a separate open(Outstanding) item . For example a Vendor has an outstanding of 1000 and we
make a payment of 400 as partial payment.Then ,there will two separate open(Outstanding) items
of 1000 Dr and 400 Cr .No clearing document is created.
Here is a Demo on how to post a partial payment by Partial Payment Method
Enter a Transaction Code F-53 in the SAP Command Field

In the next screen, Enter the following data


1.
2.
3.
4.
5.
6.

Enter Document Date


Enter Company Code in which the payment is to be posted
Enter the Cash/Bank Account in which the payment is to be posted
Enter the Payment Amount
Enter Vendor ID of the Vendor making the payment
Press 'Process Open Items'
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In the next screen ,


1. Choose the Partial Payment Tab
2. Select and Activate the Invoice against which the partial payment has been made.
3. Enter Partial Amount

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Press 'Save' to post the Payment Document

Check the Status bar for the Document Number Generated.

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52. How to Reset Cleared Items in Sap


In SAP , if a Vendor Payment is made against incorrect invoice then it can be Reset. Enter
Transaction Code FBRA in the SAP Command Field

In the next screen, Enter the Following


1. Enter the Clearing Document Number for the Cleared Items
2. Enter the Company Code in which it was posted
3. Enter the Fiscal Year in which it was posted

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Press 'Save' button to reset the Cleared Status of the Items

In the next dialog box, Confirm the Reset of the Clearing Document

Check the Status Bar for the Confirmation of Reset

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53. All About Automatic Payment Run


Introduction
The Payment Process includes the Following Steps
1.
2.
3.
4.
5.

Invoices are Entered


Pending Invoices are analyzed for due date
Invoices due for payment are prepared for review
Payments are approved or modified
Invoices are paid

A consistently high volume of invoices have to be processed. Accounts Payable Invoices have to
be paid on time to receive possible discounts. The accounting department wishes to perform this
processing of invoices automatically. The Automatic Payment Program is a tool that will help users
manage payables. SAP gives users the options to automatically:
1. Select Open(Pending) Invoices to be paid or collected
2. Payment Documents to be posted
3. Print Payment Media or generate EDI
The Automatic Payment Program has been developed for both national and international payment
transactions with vendors and customers , and handles both outgoing and incoming payments.
Configuration We can configure the Payment Program by selecting the Payment Program (Tcode F110 ) Application menu Environment -> Maintain Config

The Settings for Automatic Payment program are divided into following Categories :
1.
2.
3.
4.
5.
6.

All Company Codes


Paying Company Codes
Payment Methods / Country
Payment Methods / Company Codes
Bank Selection
House Banks

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All Company Codes : In this section we perform the following settings


1.
2.
3.
4.
5.

Inter Company Payment Relationship


The Company codes that process payments
Cash Discounts
Tolerance days for Payments
The Customer and Vendor Transactions to be Processed

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Paying Company codes : In this section we perform the following settings


1. Minimum Amounts for Incoming and Outgoing Payments
2. Bill of Exchange Parameters
3. Forms for Payment Advice and EDI

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Payment Method / Country : In this section we perform the following settings


1. Methods of Payments - Cheques , bank transfers etc
2. Settings for individual Payment Methods 1. Master record requirements
2. Document Types for Posting
3. Permitted currencies
4. Print Programs
SAP FICO Step by Step

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Payment Method / Company Code: In this section we perform the following settings
1.
2.
3.
4.
5.

Minimum and maximum payment amounts


Whether payments abroad and foreign currencies are allowed
Grouping Options
Bank Optimization
Forms for payment media

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Bank Selection :
1.
2.
3.
4.
5.

Ranking Order
Amounts
Accounts
Charges
Value Dates

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Ranking Order

Bank Accounts

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Available Amounts

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Value Dates

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Expenses / Charges

Execution : After Configuration of the Payment Process we will enter parameters to execute the
program. Enter the Transaction code F110 in the SAP Command Field

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Every Payment Program run is identified by two fields


1. Run date
2. Identification

In the Parameters Tab , We have to define the following


1.
2.
3.
4.
5.

What is to be paid - Docs. Entered Up to


What payment methods will be used - Payment Methods
When will the payments be made - Posting Date
Which company codes will be considered - Company Codes
How are they going to be paid - Payment Method Sequence decides the Priority of the
Payment Method

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Save the Parameters Entered

After the Parameters are Entered we execute the Program by pressing the proposal button in
Application Toolbar

In the next dialog box , Check the "Start Immediately" and press Continue

A payment proposal is generated based on the parameters.

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We can view the Proposal Log for possible errors by Pressing the Proposal Log Button

We can edit the proposal to block the some payments if we want, Press the Edit Proposal Button

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In the next screen , the Proposal List of Vendors is generated who are to receive the Payments
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After edit the Proposal , and then run the payment run to release the payments. We can schedule the
payment run by coming back to main screen pressing the Payment Run button

In the next Dialog box , Check "Start Immediately" to start the payment run instantly and Press
continue

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We can check the status of the Payment run on the Status Tab

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54. How to Map Symbolic Account to G/L Account


The following SAP transactions are used to map symbolic accounts to different General Ledger
Accounts

OBYG - maps symbolic accounts to financial accounts (liabilities)


OBYE - maps symbolic accounts to expense accounts (expenses)

Enter transaction OBYG in the SAP transaction code box

Enter the Chart of Accounts. Click Enter

In the next SAP screen, click create

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Enter Symbolic account and G/L Account. Click Save to complete the task.

For transaction OBYE all the above process is same , just that you will have to enter the Employee
Group also as show below.

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55. What is Posting Rounding Differences in SAP?


Sometimes when a Clearing document is posted , it's amount is rounded posting-roundingdifferences
. The rounding difference can be posted to a G/L Account .
It could be expense or revenue.
In SAP ,we can configure the Account in which the Rounding Differences are posted in the
following manner.
Enter Transaction Code SPRO in the SAP Command Field

In the next screen, Select "SAP Reference IMG"

In the next screen , Display IMG follow the menu path Financial Accounting -> Accounts
Receivable and Payable -> Business Transactions -> Outgoing Payments -> Outgoing Payments
Global Settings ->Define Accounts for Rounding Differences

In the screen, Select the Charts of Accounts in which G/L Account is Created

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In the next screen,Enter the Following


1. Enter the G/L Account in which the rounding differences are posted
2. Select the Posting Key Button to set the Credit and Debit key for the posting

In the next screen, Enter the Credit and Debit Posting key

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Press "Save" from the SAP Standard Menu

In the next screen, Enter the Customizing Request number to save the configuration

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Reports
56. Important Reports in SAP FI
This tutorial will give you an overview of important reports which are used frequently in SAP FI.
Following is list of important reports
1. GL Chart Of Accounts List
2. GL Account List
3. GL Account Balances
4. GL Account Totals And Balances
5. AR Customer Master Data List
6. AR Customer Balances
7. AR Customer Line Items
8. AR Customer Open Item Analysis Drilldown Report
9. AR Customer Payment History
10. AP Vendor Master Data List
11. AP Vendor Balances
12. AP Vendor Line Items
13. AP Vendor Open Item Analysis
We will now discuss them one by one.

GL Chart Of Accounts List


Enter Transaction Code S_ALR_87012326 in the SAP Command Field

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In the next screen , Enter Chart of Account Key

Press F8 (Execute) The GL Chart of Accounts List is Generated for COA key mentioned in the last
screen

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GL Account List
Enter Transaction Code S_ALR_87012328 in SAP Command Field

In the next screen, Enter Selection Parameters like Company Code / Chart of Accounts / GL
Account for Filtering. Entering these parameters is optional

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Press F8 (Execute) The GL Account List is generated as per the filtering selections from the
previous screen . Otherwise complete list is generated for all company code and chart of accounts

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GL Account Balances
Enter Transaction Code S_ALR _87012277 in the SAP Command Field

In the next screen, Enter Selection Parameters for Filtering the Report such as Company code / GL
Account

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Press F8 (Execute) In the next screen, GL Account Balance List is generated as per the parameters
entered in the previous screen

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GL Account Totals and Balances


Enter Transaction code S_ALR_ 87012301 in the Sap Command Field

In the next screen , Enter Selection Criteria like Company Code/ COA / Gl Accounts for the
filtering the Report

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In the next screen , GL Account Total and Balance report is generated as per the parameters
selected in the previous screen

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AR Customer Master Data List


Enter Transaction S_ALR_87012179 in SAP Command Field

In the next screen , Enter Selection Criteria for the filtering the Report

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In the next screen , AR Customer Master Data List is generated as per the parameters selected in
the previous screen

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AR Customer Balances
Enter Transaction Code S_ALR_87012172 in the SAP Command Field

In the next screen , Enter Selection Criteria for the filtering the Report

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In the next screen , AR Customer Balance Report is generated as per the parameters selected in
the previous screen

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AR Customer Line Items


Enter Transaction Code S_ALR_87012197 in the SAP Command Field

In the next screen , Enter Selection Criteria for the filtering the Report

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In the next screen , AR Customer Line Item Report is generated as per the parameters selected in
the previous screen

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AR Customer Open Items


Enter Transaction Code S_ALR_87012174 in the SAP Command Field

In the next screen , Enter Selection Criteria for the filtering the Report

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In the next screen , AR Customer Open Item Report is generated as per the parameters selected in
the previous screen

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AR Customer Payment History


Enter Transaction Code S_ALR_87012177 in SAP Command Field

In the next screen , Enter Selection Criteria for the filtering the Report

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In the next screen , AR Customer Payment History Report is generated as per the parameters
selected in the previous screen

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AP Vendor Master Data List


Enter Transaction Code S_ALR_87012086 in SAP Command Field

In the next screen , Enter Selection Criteria for the filtering the Report

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In the next screen , AP Vendor Master Data List Report is generated as per the parameters selected
in the previous screen

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AP Vendor Balances
Enter Transaction Code S_ALR_87012082 in SAP Command Field

In the next screen , Enter Selection Criteria for the filtering the Report

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In the next screen , AP Vendor Balances Report is generated as per the parameters selected in the
previous screen

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AP Vendor Line Items


Enter Transaction Code S_ALR_87012103 in SAP Command Field

In the next screen , Enter Selection Criteria like Company code / Vendor Accounts for the filtering
the Report

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In the next screen , AP Vendor Line Items List Report is generated as per the parameters selected
in the previous screen

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AP Vendor Open Item Analysis


Enter Transaction Code S_ALR_87012083 in SAP Command Field

In the next screen , Enter Selection Criteria for the filtering the Report

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In the next screen , AP Vendor Open Item Analysis Report is generated as per the parameters
selected in the previous screen

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Must Know Things:


57. Month End Closing Foreign Currency Revaluation
Before creating Financial Statements , we have to perform Foreign Currency Valuation for the
Transaction done in Foreign Currency .
These transactions can be bills receivables or bills payable or might be inter company money
transfers which involves G/L Accounts , Customer or Vendor.
The Line items can be open or cleared .
For the Line items which are cleared the exchange rate would be that of the date on which it is
cleared .
For Open Items which are not yet cleared the exchange rate may be considered as the current rate or
can be considered as month end exchange rate and can be carried out as a monthly closing activity .
So at the year end ,there could be some revenue or expense due to exchange rate fluctuations which
will be reflected in the Financial Statements.
Expense and Revenue Accounts for exchange Rate differences can be maintained in Customizing
transaction code SPRO. In the SAP we can carry out Foreign Currency Revaluation in the following
manner :
Enter Transaction Code F.05 in the SAP Command Field

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In the next screen , Enter the Following


1.
2.
3.
4.
5.

Enter Company Code for which Foreign Currency Valuation is to be carried out
Enter Evaluation Key Date
Enter Valuation Method for Exchange Rate Consideration
Enter Valuation in Currency Type ( Default is 10 : Company Code Currency)
You can filter out Valuation activity by entering appropriate parameters in the Tab Screens.

Press Execute
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In the next screen, a list of G/L Accounts is generated which are selected for the Foreign Currency
Valuation by the Report SAPF100. It evaluates the open items in foreign currency as well as
foreign currency balance sheet accounts.

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58. Important Tables in FI Module


Here Are the Important Tables in SAP FI Module :
Master data
G/L Accounts
1. SKA1
2. SKAT
3. SKB1

G/L Accounts (Chart of Accounts)


G/L Accounts (Chart of Accounts: Description)
G/L Accounts (Company Code)

Customer Master
1.
2.
3.
4.
5.
6.
7.
8.
9.

KNA1
KNB1
KNVV
KNBK
KNVH
KNVP
KNVS
KNVK
KNVI

Customer master
Customer / company
Customer sales data
Bank details
Customer hierarchy
Customer partners
Shipment data for customer
Contact persons
Customer master tax indicator

Vendor Master
1.
2.
3.
4.
5.
6.

LFA1
LFB1
LFB5
LFM1
LFM2
LFBK

Vendor master
Vendor per company code
Vendor dunning data
Purchasing organisation data
Purchasing data
Bank details

Customer - material info record


1. KNMT

Customer material info record

Bank data
1. BNKA

Master bank data

Accounting documents
1. BKPF
2. BSEG
3. BSID

Accounting documents
item level
Accounting: Secondary index for customers

SAP FICO Step by Step

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4. BSIK
5. BSIM
6. BSIP
7. BSIS
8. BSAD
9. BSAK
10. BSAS

Accounting: Secondary index for vendors


Secondary Index, Documents for Material
Index for vendor validation of double documents
Accounting: Secondary index for G/L accounts
Accounting: Index for customers (cleared items)
Accounting: Index for vendors (cleared items)
Accounting: Index for G/L accounts (cleared items)

Payment run
1. REGUH Settlement data from payment program
2. REGUP Processed items from payment program

Customizing Tables
Company code
1.
2.
3.
4.
5.

T004 Chart of accounts


T077S Account group (g/l accounts)
T009
Fiscal year variants
T880
Global company data
T014
Credit control area

Fi document
1.
2.
3.
4.
5.

T010O Posting period variant


T010P Posting Period Variant Names
T001B Permitted Posting Periods
T003
Document types
T012
House banks

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DUNNING
59. How To Perform Dunning
Dunning
It is the process of Correspondence with the Customer/Vendor about pending bills ( in sap as we
call it open items). In SAP we can schedule the Dunning Process and maintain different Dunning
Levels for Dunning run.The Dunning process involves the following steps:
1. Entering Parameters in the dunning program.The parameters of old dunning run can be
copied and dates can be adjusted.
2. The Dunning run selects the accounts, examines them for overdue items, checks if they have
to be dunned, and assigns dunning levels to them.All dunning data is stored in a dunning
proposal.
3. The Dunning Proposal can be edited ,deleted and recreated as often as necessary until the
dunning clerk is satisfied with the result.
4. If desired ,this step can be skipped and the dunning run can be followed directly by the
printout of dunning notices.
5. In One Click,Dunning notices are printed and dunning data is updated in the master records
and associated documents.
We will perform a Complete Dunning run as a background scheduled job- Enter the Transaction
F150 in the SAP Command Field

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In the next screen ,Enter the Following


1. Enter the Dunning run date
2. Enter the Dunning run Identification

In the Parameters Tab


1.
2.
3.
4.

Enter the Dunning Date


Enter the Date upto which the documents for dunning are to be considered
Enter the Company Code for dunning
Enter customers and vendors to be dunned

Save the Dunning Parameters

<Previous

Schedule the Dunning run by pressing the Schedule button


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In the next screen select the printer to print the dunning notices generated

In the next screen schedule the time of dunning run

Check the Status of the Dunning run

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We can check the Dunning Notice in Spool Requests

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60. How to Maintain Exchange Rates


Enter Transaction Code SPRO in SAP Command Field

In the next screen,Select 'SAP Reference IMG' button

In the next screen 'Display IMG', Select the menu path


SAP Netweaver -> General Settings ->Currencies ->Enter Exchange Rates

Exchange Rates can be entered as Direct or Indirect Quotations


In Direct quotations we give the multiple of base currency to the Foreign Currency
For eg :
1 USD = 56 X 1 INR
For Indirect Quotation it will be

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1/56 USD = 1 INR In the next screen , we can maintain the Exchange Rates via Direct/Indirect
Quotation.
In this case we will use InDirect Quotation
For a new entry Select 'New Entries' Button

In the next screen , Enter the Following


1.
2.
3.
4.
5.

Enter the Exchange Rate Type


Enter Valid From date that is the start date from which the rates are applicable
Enter First Currency
Enter Quotation Rate
Enter Second Currency

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Press 'Save' button , from the SAP Standard Menu

In the next screen, Enter the Customizing Request Number, To add the New Exchange Rate .

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SAP CO

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1.

How to Create a New Cost Center

To create a Cost Center , Enter KS01 into SAP transaction code box.

In the next SAP screen

Enter the new cost center number.


Enter the validity dates of the new cost center.

Optional - In the Reference section:

In the Cost Center field, you can enter a reference cost center if the details are similar to the
new cost center.
In the Controlling Area field, you can enter the reference cost center's controlling area.

In this tutorial, we will create a cost center without a reference. Click Master Data Button

In the Names section:

In the Name field, enter the name of the new cost center.
In the Description field, enter a description for the new cost center.
In the Basic Data section:
Enter the Person Responsible.

In the Basic Data section:

Enter the Person Responsible


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Select W (Administration) for Cost Center Category.


Select the Hierarchy area.
Enter the Company Code.
The Currency will default based on the earlier selections.

On the Control tab select the appropriate indicators.

Click Save. New Cost Center is created.


Why A Cost Center is Required? It is the location where the costs are incurred.It can be setup
based on areas of responsibility, functional requirements, allocation criteria, geographical locations
or activities or services provided. Its purposes is to provide cost related information in Overhead
Cost Accounting for which cost centers are grouped into units of decision making, control and
responsibility. To map this structure, Cost center is placed in cost center standard hierarchy. How
To Create Cost Center Groups Enter Transaction Code KSH1 in the SAP Command Field

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In the next screen , Enter the Cost Center Group ID to be created

In the next screen , Enter the Cost Center Group Description

Press 'Save' button in the SAP Standard Toolbar for the Creation of the Cost Center Group

Other Noteworthy SAP transactionsKS02 to Change Cost Center


KS03 to Display Cost Center
KS04 to Delete Cost Center
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2.

How to Post To Cost Center

Enter Transaction Code FB50 in the SAP Command Field In the next screen , Enter the Following
1.
2.
3.
4.
5.
6.
7.

Enter the Document date


Enter the Company code
Enter G/L Account for the Debit Entry which is to be posted to the Cost Center
Enter Debit Amount
Enter the Cost Center in which the Amount is to be posted
Enter G/L Account for Credit Entry
Enter Credit Amount

Press 'Save' Button for the SAP Standard Toolbar to post the Document

Check the Status bar for the Document Number of the Successful Entry.
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Internal Order:
3.

All About Internal Order in SAP

Why Internal Order is Required?


Internal orders describe individual jobs within a controlling area. Orders support action-oriented
planning, monitoring, and allocation of costs. You can use internal orders to:
1.
2.
3.
4.

Monitor internal jobs settled to cost centers (overhead orders)


Monitor internal jobs settled to fixed assets (investment orders)
Offsetting postings of accrued costs calculated in CO (accrual orders)
Display the cost controlling parts of Sales and Distribution customer not affect the core
business of the company (orders with revenues)

We can use overhead orders for detailed controlling for a particular object or activity. All costs
related to this object or activity are assigned to the relevant order. We can use orders as internal cost
objects.
For example if the company participate in 2 trade fair to target new clients .
Without Orders , we post costs for the two trade fairs directly to the cost center responsible for
supporting these events. As external costs and internal activities have the same cost elements on the
same cost center, we cannot easily determine which event created which costs.This means that we
cannot make any further analyses for comparison purposes.
A further advantage is the wide variety of planning and budgeting functions provided for orders.
As With Orders , each event receives its own overhead order, the costs are collected separately.
The settlement function allocates the order costs to the cost center responsible for supporting the
trade fairs, which provides you with the organizational view of the costs. This enables us to analyze
and compare the results of the trade fairs, even after the settlement has been made.

Creating Internal Order


Enter Transaction code KO04 (Order Manager) in the SAP Command Field

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In the next screen ,Press 'Create' button in the application toolbar to create a new internal order

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In the next dialog box, Select the order type to be created

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In the next screen, Enter the following data


1.
2.
3.
4.
5.

Enter the Company Code


Enter the Business area
Enter the Object Class of the Order
Enter the Profit Center
Enter the Cost Center responsible for the internal order

Press 'Save' button in the SAP standard toolbar , to create the internal order

Check the status bar for the newly created internal order number

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4.

Settlement Of Internal Orders To Cost Centers

Enter Transaction Code KO02 in the SAP Command Field

In the next screen , Enter the Internal Order for which settlement is to be done

In the next screen , Select the Settlement Rule Button from the Application Toolbar

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In the next screen, Enter the Following


1.
2.
3.
4.

In the Category Column enter 'CTR' for cost center


In the Settlement receiver Column enter the Cost Center in which the Order is to be settled
In the percent column , Enter the percentage amount which is to be settled
In the settlement type , Enter 'PER' for periodic settlement.

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Press 'Save' button from the SAP Standard Toolbar to save the Settlement Rule and come back to
the SAP Main menu .

Enter Transaction code KO88 in SAP Command Field

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In the next screen , Enter the Following entries and run the settlement
1.
2.
3.
4.
5.

Enter the Order for which the settlement rule is maintained


Enter the Period for settlement
Enter the Fiscal Year
Uncheck the Test Run
Press 'Execute' Button to run the settlement

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Profit Center
5.

All About Profit Center

Why A Profit Center is Required


The Primary objective of Profit Center is to represent an independent organizational subunit that
operates practically independently in the market, bears responsibility for it's own costs and revenue
, and can be expanded to become an investment center or can be treated as a Company within a
company.The Profit center approach embodies the increasing re-establishment between internal and
external accounting, functioning as a connecting link between two accounting concepts.Profit
Center Accounting helps in answering the following questions :
1.
2.
3.
4.
5.

How much is the revenue?


How much is the cost of goods manufactured?
How much is the contribution margin?
How much is the administrative and sales costs?
How much is the operating profit?

ROI , EVA and cash flow analyses are possible at profit center level.

Creation of Profit Center


Enter Transaction code KE51 in the SAP Command Field

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In the next screen , Enter the controlling area in which the Profit Center is to be created
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In the next screen, Enter a unique Id for the Profit Center

In the next screen, Enter the Following


1.
2.
3.
4.

Enter the name of the profit center


Enter a short description of the profit center
Enter the person responsible for the profit center
Enter the profit center group for which the profit center belongs to.

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Press 'Save' button , for saving the profit center from the SAP Standard Toolbar

The Profit is saved in the inactive mode

.
Press the 'Activation' Button for the activation of the profit center from the Application Toolbar

Check the Status bar for the status of creation of profit center.

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Profit Center Group


Enter Transaction Code KCH1 in the SAP Command Field

In the next screen , Enter the Controlling area in which the profit center group is to be created

In the next screen, Enter a unique Id for the Profit center group to be created

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In the next screen, Enter a short description for the Profit center group

Press 'Save' button , from the SAP Standard Toolbar to create the profit center group

Check the Statusbar for the creation of the profit center group

Profit Center Planning


Planning Process is not a one-time activity, but rather an iterative process, which is usually
performed in several steps.Profit center planning is an integral part of your overall company
planning. The integral character of business planning is particularly apparent within the context of
Profit Center Accounting, as the planning data used here is largely created in other applications
(such as Cost Center Accounting) and can be supplemented or changed in Profit Center
Accounting. Profit center planning is part of shortterm business planning and thus encompasses a
span of one fiscal year. During the profit center planning process, Individual planning areas are
combined into an integrated planning network. We can use various plan versions in order to depict
various planning Profit center planning offers us the following methods of planning:
1.
2.
3.
4.
5.

Copying existing plan or actual data to a plan


Posting plan data by period or simultaneously by transaction from other applications
Manual planning of profit centers
Distribution and Assessment of data between profit centers
Various plan reports for comparison of different plan versions

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6. How to do Posting to Profit center in SAP


Posting to Profit Center Via Financial Document (FI Interface)
Enter Transaction code FB50 in the SAP Command Field

In the next screen , Enter the following header data


1. Enter Document Date
2. Enter Company code

Enter the Following Line Item Data


1.
2.
3.
4.
5.
6.

Enter Debit G/L Account


Select Debit
Enter Debit Amount
Enter Credit G/L Account
Select Credit
Enter Credit Amount

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After Enter the Line items ,


1. Select the Debit Line Item
2. Press Choose Detail button

In the next detail line item screen, Enter the Profit Center

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Press 'Save' button from SAP standard toolbar to post the document

Check the status bar for the Document number for the confirmation of posting

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7. Creation Of Profit Center using Standard Hierarchy


Standard hierarchy is a tree structure for grouping all profit centers which belong to a controlling
area. When creating a profit center, you must assign it to a group (node) of the standard hierarchy.
This ensures that all profit center of a controlling area are grouped in one node.This helps in
reconciliation purposes. We can maintain the standard hierarchy from the application menu or in
Customizing . Customizing also provides a function which allows you to create profit center groups
by copying cost center groups. If our cost center structure is similar to our profit center structure,
we can use this function to copy the cost center standard hierarchy to create our profit center
standard hierarchy.
Enter Transaction Code KCH1 in SAP Command Field

In the next screen,Enter the Controlling Area for which you want to create the Profit Center
Standard Hierarchy

In the next screen,Enter the main node Profit Center Group of the Standard Hierarchy for the
Controlling Area to be created
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In the next screen, Enter subnodes or sub profit center groups of the Standard hierarchy

Similarly Assign profit center to the profit center groups

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.
Save the structure, and check the status bar for the changes be saved

A typical Standard Hierarchy display

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8. How to assign Cost Centers to Profit Center


Enter Transaction Code SPRO in the SAP Command Field

In the next screen, Select 'SAP Reference IMG

'
In the next screen , 'Display IMG' Follow the menu path Controlling->Profit Center Accounting ->
Assignments of Account Assignment Objects to Profit Center ->Assign Cost Centers

In the next screen, Enter the cost center to be assigned to a profit center
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In the next screen , Enter the profit center to which the cost center is assigned

Press 'Save' button from the SAP Standard toolbar , for the saving the changes.
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9. How to assign materials to profit center in SAP


Enter Transaction Code SPRO in the SAP Command Field

In the next screen, Select the 'SAP Reference IMG' button

In the next screen , 'DISPLAY IMG' follow the menu path Controlling -> Profit Center Accounting
-> Assignments of Account Assignment Objects to Profit Center ->Material ->Assign Material
Masters

In the next screen, Enter the Material ID for which the profit center is to be assigned

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In the next dialog box , Select 'Sales General/Plant' View of the material master

In the next dialog box , Enter the Following


1. Enter the Plant for the Material
2. Enter the Sales Organization
3. Enter the Distribution channel

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In the next screen, Enter the Profit Center in the Master

Press 'Save' button from the SAP Standard Toolbar to complete the assignment
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Must Know in CO:


10. List of important tables in Controlling Module (CO
Tables)
CO Tables :
Overhead Cost Controlling
A132

Price per Cost Center

A136

Price per Controlling Area

A137

Price per Country / Region

COSC

CO Objects: Assignment of Original Cost Sheets

CSSK

Cost Center / Cost Element

CSSL

Cost Center / Activity Type

KAPS

CO Period Locks

Overhead Cost Controlling:


General Services
CSKA

Cost Elements

CSKB

Cost Elements

CSKS

Cost Center Master Data

CSLA

Activity Master

Overhead Cost Controlling


COBK

CO Object: Document Header

COEJ

CO Object: Line Items


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COEJL

CO Object: Line Items for Activity

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COEJR

CO Object: Line Items for SKF

COEJT

CO Object: Line Items for Prices

COEP

CO Object: Line Items (by Period)

COEPL

CO Object: Line Items for Activity

COEPR

CO Object: Line Items for SKF

COEPT

CO Object: Line Items for Prices

COKA

CO Object: Control Data for Cost

COKL

CO Object: Control Data for Activty

COKP

CO Object: Control Data for Primary Planning

COKR

CO Object: Control Data for Statistical key Figures

COKS

CO Object: Control Data for Secondary Planning

Cost Element Accounting (Reconciliation Ledger)


COFI01

Object Table for Reconciliation

COFI02

Transaction Dependent Fields

COFIP

Single Plan Items for Reconciliation

COFIS

Actual Line Items for Reconciliation

Cost Center Accounting (Cost Accounting Planning RK-S)


A138

Price per Company Code

A139

Price per Profit Center

Overhead Orders:
Application Development R/3 Cost Accounting Settlement
AUAA

Settlement Document: Receiver Segment

AUAB

Settlement Document: Distribution Rules

AUAI

Settlement Rules per Depreciation Area

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AUAK

Document Header for Settlement

AUAO

Document Segment: CO Objects to be Settled

AUAV

Document Segment: Transactions

COBRA

Settlement Rule for Order Settlement

COBRB

Distribution Rules Settlement Rule Order Settlement

Overhead Orders:
Cost Accounting Orders
AUFK

Order Master Data

AUFLAY0 Enttity Table: Order Layouts


Profit Center Accounting
CEPC

Profit Center Master Data Table

CEPCT

Texts for Profit Center Master Data

CEPC_BUKRS

Assignment of Profit Center to a Company Code

GLPCA

EC-PCA: Actual Line Items G

LPCC

EC-PCA: Transaction Attributes

GLPCO

EC-PCA: Object Table for Account

GLPCP

EC-PCA: Plan Line Items

PCA Basic Settings:


Customizing for Profit Center Accounting
A141

Dependent on Material and Receive profit center

A142

Dependent on Material

A143

Dependent on Material Group


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11. Compare Cost center, Profit center and Internal order


Lets quickly compare the three entities
Profit center:
1. Profit center is an organizational unit in accounting that reflects a management-oriented
structure of the organization for the purpose of internal control.
2. Profit Center Accounting evaluates the profit or loss of individual, independent areas within
an organization.
3. These areas are responsible for their costs and revenues.
Cost Center:
1. Cost Centers are the organizational units within a controlling area that represents a location
where costs occur.
2. Organizational divisions can be done on the basis of functional, settlement-related, activityrelated, region/section/department related, and/or responsibility-related, to monitor actual
and plan figure standpoints
3. Where cost is captured.
Internal Order:
1. An internal order is used to accumulate cost for a specific project or task for a specific time
period.
2. An internal order is therefore used for a short period with a specific deadline.

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