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Editor  Letters  for  Research  Journal  Submissions1  

Examples  below  are  authentic.  Both  represent  a  revise  and  resubmit  (R&R)  decision  for  a  paper  submission  to  a  research  journal.  Identifying  information  has  
been  removed.  Accounting  Journal  and  Marketing  Journal  are  pseudonyms  rather  than  titles  of  actual  publications.  
Move  
1  

2  

Expressing  
gratitude  

Stating  
publication  
decision  

Subordinate  Steps  

 

Thank  you  very  much  for  submitting  your  manuscript  entitled  
"Performance  …"  to  Marketing  Journal.  

 

2a  

Describing  basis  of  decision  

2b  

Referring  to  referee  comments  

Please  see  the  corresponding  attachments  for  their  reports.  

Stating  decision  

My  assessment  of  the  review  reports  along  with  my  own  
evaluation  is  that  the  manuscript  is  subject  to  significant  
concerns  that  prevent  me  from  reaching  a  favorable  
publication  decision.  

2c  

3a  

3  

Marketing  Journal  Example  

Thank  you  for  submitting  the  above-­‐referenced  manuscript  to  
Accounting  Journal.  
I  have  now  received  two  careful  reviews  from  experts  in  the  
field  of  your  research.  Please  see  the  corresponding  
attachments  for  their  reports.  I  also  read  the  paper  
independently.  

 

2d  

Justifying  
decision  

Accounting  Journal  Example  

Clarifying  the  level  of  
uncertainty  about  publication  
status  
Acknowledging  positive  
feedback  

3b  

Summarizing  negative  quality  
issue(s)  

3d  

Explaining  required  response  
to  negative  quality  issue  

The  nature  of  these  concerns  leaves  me  genuinely  unsure  
whether  even  a  diligent  revision  could  address  them  
effectively.  
Both  reviewers  and  I  found  the  topic  of  the  research  quite  
interesting  and  important.  
The  most  critical  concerns  relate  to  the  manipulated  variable  
(that  is,  the  construct  is  not  sufficiently  well  defined  and  so  it  is  
unclear  whether  the  manipulation  is  appropriate),  whether  the  
study  allows  generalization  to  the  population  and  setting  of  
interest,  and  the  extent  to  which  the  study  supports  
conclusions  about  email  format,  given  design  issues.  The  
reviewers  also  mention  other  concerns,  as  detailed  in  their  
reports.  
Regarding  the  manipulation,  both  reviewers  raise  concerns  
about  the  theoretical  development,  and  Reviewer  B  has  
additional  concerns  .  .  .  
 

 

                                                                                                                       
1

 This  table  appears  in  a  discussion  of  reviews  for  journal  submissions  on  ProsWrite.com.    

 

1  

The  reviews  of  your  manuscript  are  now  in.  .  .  Your  manuscript  
was  reviewed  by  a  panel  of  two  knowledgeable  reviewers.  
The  comments  of  the  reviewers  are  included  at  the  bottom  of  
this  letter.  
The  reviewers  …  note  several  concerns  that  need  to  be  
addressed  satisfactorily  in  order  for  the  paper  to  be  
publishable  in  Marketing  Journal.  ..  Based  on  the  reviewers'  
comments  and  my  own  reading  of  the  paper,  I  invite  you  to  
address  the  reviewers'  concerns  in  a  revision,  and  resubmit  the  
manuscript  for  further  consideration.  
While  the  revision  is  risky  given  the  nature  of  the  concerns  
raised,  I  believe  a  properly  revised  manuscript  could  make  a  
useful  contribution  to  the  literature.  
The  reviewers  find  the  general  idea  developed  in  the  paper  
interesting  .  .  .  

If  you  decide  to  accept  my  invitation  to  revise  and  resubmit,  
please  concentrate  on  the  following  in  the  revision:  …  

First,  I  recommend  to  improve  the  conceptual  section  of  your  
paper  in  terms  of  the  elaboration  of  the  relevance  and  thus  
contribution  of  your  work,  especially  to  practitioners  .  .  .  

4a  

4  

5  

Providing  
directions  
for  
responding  

Maintaining  
goodwill  

Warning  about  uncertainty  of  
status  

These  are  big  issues,  but,  as  I  noted,  the  reviewers  and  I  found  
the  general  topic  very  interesting,  justifying  giving  you  an  
option  to  revise  and  resubmit  if  you  believe  these  issues  can  be  
resolved.  
 
If  you  do  revise,  please  also  attend  to  other  concerns  in  the  
review  reports,  revising  as  you  feel  is  most  appropriate.  Along  
with  your  revision,  please  submit  a  response  memorandum  
that  indicates  how  your  revision  addresses  the  points  raised  in  
the  review  reports…  We  are  keeping  the  file  open  pending  your  
decision.  After  you  have  had  an  opportunity  to  reflect  on  the  
concerns,  please  send  an  e-­‐mail  to  let  us  know  whether  or  not  
you  intend  to  revise  and  resubmit.  If  you  decide  to  revise,  
please  submit  that  revision  on  a  timely  basis,  not  to  exceed  one  
year  from  the  date  of  this  letter.  Our  standard  policy  is  to  close  
the  file  due  to  the  risk  of  obsolescence  if  we  do  not  receive  
your  revision  within  a  year.  

4b  

Explaining  response  
procedures  

4c  

Explaining  future  review  
procedures  

The  plan  would  be  to  send  both  the  revision  and  response  
memorandum  to  the  same  reviewers,  requesting  their  
evaluation  of  how  effectively  your  revision  addresses  their  
concerns.    

 

Although  I  am  sorry  to  be  unable  to  communicate  more  
definitive  guidance,  I  thank  you  for  your  support  of  Accounting  
Journal  as  a  potential  publication  outlet  for  your  research.  The  
concerns  with  this  manuscript  imply  considerable  outcome  
risk,  but  on  behalf  of  the  current  and  incoming  editorial  
regimes,  we  will  do  our  best  to  ensure  a  fair  and  balanced  
consideration  of  any  revision  effort  if  you  choose  to  resubmit.  

 

 
 

 

2  

NA  

…please  provide  a  set  of  “Revision  Notes”  explaining  how  and  
where  in  the  revised  manuscript  (page  number)  you  respond  to  
each  of  the  reviewers’  and  my  comments.  
Please  reproduce  the  comments  in  the  Revision  Notes,  and  
limit  your  own  responses  to  a  few  pages  per  reviewer  if  
possible.  You  do  not  have  to  do  everything  they  ask,  but  please  
consider  and  respond  to  each  point.    
 
To  revise  your  manuscript,  log  into  …  and  enter  your  Author  
Center,  where  you  will  find  your  manuscript  title  listed  under  
"Manuscripts  with  Decisions."    
 
Because  we  are  trying  to  facilitate  timely  publication  …,  your  
revised  manuscript  should  be  submitted  by  05-­‐Apr-­‐20XX.  
Please  let  me  know  as  soon  as  possible  whether  you  intend  to  
revise  the  paper,  and,  if  so,  whether  you  can  submit  your  
revision  by  this  date.  

Once  again,  thank  you  for  submitting  your  manuscript  to  
Marketing  Journal  and  I  look  forward  to  receiving  your  revision.  

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