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A N N U A L R E P O R T A
B Y L
National Association of Hispanic Journalists
TABLE OF CONTENTS
President’s Message . . . . . . . . . . . . . . . . . . . . . . . . . . .1 Board of Directors/Committees . . . . . . . . . . . . . . . . .2 Year in Review . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3 Message from the Vice President of Print . . . . . . . . . .5 Message from the Vice President of Broadcast . . . . . .6 Message from the Secretary . . . . . . . . . . . . . . . . . . . . .7 Message from the Treasurer . . . . . . . . . . . . . . . . . . . . .8 2000 Financial Statements . . . . . . . . . . . . . . . . . . . . . .9 Regional Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13 Region 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13 Region 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14 Region 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14 Region 4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15 Region 5 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16 Region 6 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17 Region 7 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18 Region 8 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18 Bylaws . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19 Code of Ethics . . . . . . . . . . . . . . . . . .Inside Back Cover
Anna López, Executive Director Joseph Torres, Communications Director Michael Reyes, Membership Services Manager Grace López, Professional Development Coordinator Janet Guillen, Program Assistant Karina Gomes, Membership Services Assistant Jonathan Talbot, Editorial Assistant Kevin Olivas, Educational Programs Manager
NAHJ 1000 National Press Building Washington, DC 20045-2001 Tel (202) 662-7145 Fax (202) 662-7144 www.nahj.org
PRESIDENT’S MESSAGE 1
s I get ready to step down from my twoyear term as president of the National Association of Hispanic Journalists, I would like to review how far we have come and where we need to go. When I ran for this position, I said the NAHJ board and staff would:
The record will show that: 1. NAHJ members are now kept informed of important developments via email. They can now renew their membership and register for the convention online. Their inquiries are promptly answered. 2. Region 6 has held two regional conferences in the Midwest. Region 2 has held two regional conferences in the Northeast. Region 3 organized an event in Washington D.C., where NAHJ members met and asked questions of U.S. Housing and Urban Development Secretary Mel Martinez. Most of the regions have participated in workshops and panels in collaboration with other media organizations, and in social mixers. 3. Our Web site is interactive and contains relevant information. Most of the services mentioned in the first item can be accessed through the site. 4. Region 8 held a professional development workshop for Spanish-language media members and students in Los Angeles. It attracted 120 participants from 4 states. Region 4 is planning a similar event in Miami in August. For the first time at our convention in June, we will offer an allday seminar, sponsored by Agencia EFE, on proper usage of the Spanish language in journalism. We will also host “Media Encuentros,” organized and sponsored by the Pew Hispanic Center and the Knight Foundation. Fifteen NAHJ members, who work in mainstream media, will interact with 15 New California Media members who work in Spanish-language publications. Both the Web site and the newsletter have
more Spanish content. Ideally, they should be fully bilingual. 5. NAHJ has representatives on Radio and Television News Directors Association and American Society of Newspaper Editors. We continually express our concerns about proper representation and coverage. Our “Network Brownout Report” continues to expose the low level of coverage for Latinos on network news. We have individually approached publishers and network executives about increasing the employment of Latino journalists at all levels and improving the coverage of Latinos. 6. Under my leadership the NAHJ has forcefully weighed in on issues such as: a) The treatment of journalists covering the Vieques controversy. b) The issue of freedom of information in Mexico. c) The use of ethnic slurs and defamation of Latinos in various media outlets. d) The elimination of the FCC/EEO regulations. f) The layoff of the majority of anchors of color and a Cuban-born recruiter at CNN. 7. Board members received training on strategic planning and fundraising. Information on seminars, workshops, fellowships and other opportunities were e-mailed to the members and posted on the Web site. 8. More people are stepping up to the plate and running for the board. This is progress in our NAHJ civic culture. 9. Our 2001 Scholarship banquet and Convention were successful raising $216,000 and $227,669 respectively.
1. Improve the quality of services offered to our members.
2. Increase the number of regional conferences and workshops offered in between conventions. 3. Upgrade our Web site and e-mail capabilities. 4. Make the NAHJ more bilingual and offer more services to Spanishlanguage members. 5. Advocate with media organizations for increased recruiting, hiring, promotion and retention of Latino journalists. 6. Speak out on journalistic issues of particular concern to Latinos. 7. Push for increased professional development of our staff, board and membership. 8. Encourage members to run for board positions so that NAHJ would have contested elections. 9. Improve and increase our fundraising efforts. 10. Participate in “Unity Journalists of Color,” the organization created by the Asian American Journalists Association, Native American Journalists Association, National Association of Black Journalists, and the National Association of Hispanic Journalists. 11. Help educate the mainstream media as to Latino issues and concerns. 12. Increase the number of members.
PRESIDENT’S MESSAGE 2
We also secured a $50,000 grant from the Philip Graham Fund for our Scholarship Endowment Fund. We have approached media companies, foundations and corporations to support our efforts. 10. We are active participants in “Unity Journalists of Color.” The vice president of Unity is NAHJ Member Ernie Sotomayor and we have three other representatives on the board. We are currently planning for the 2004 “Unity” convention in Washington, D.C. 11. In 2001 NAHJ released “Latinos in the U.S. - A Resource Guide for Journalists.” This booklet, sponsored by Knight Ridder, is a primer on Latino culture. It is our hope that it will guide journalists of all colors as they report on the diverse Hispanic population. 12. Through a membership drive started by former Vice President of Broadcast Walter Balleza and by the ease of renewing the membership online, we now count 1,739 members. sponsors for our student projects and scholarships. Money for operating expenses is getting tight. We need to increase and improve our fundraising efforts. The efforts of the Executive Director must be supplemented by a Development and Grant Writing staff person. We must expand our Spanish-language programs. As that sector of the media grows so must our efforts to provide those professionals with skill building opportunities. We must continue and expand the partnerships with organizations and schools serving those populations. The board, the staff and the membership at large must stay committed to the ideal of giving back. We should not ask what the NAHJ can do for us but rather what WE can do for the NAHJ. and Veronica Villafañe. Atlarge Member Richard Luna has voiced our concerns on the board of the NAA. Regional Director Rosa M. Santana has been exemplary in organizing regional events and fundraising. In addition Rosa and Javier Aldape, the publisher of La Estrella, were the moving force behind the “Latinos in the U.S. Resource Guide.” Our Treasurer, Diana Fuentes, has done an outstanding job in that area, as well as helping to organize elections, rewrite bylaws and provide wise counsel. Former Region 8 Directors Salvador Morales and Manny De La Rosa started a very interactive list-serv. Region 3 Director Gina Acosta organized a very successful Q&A event with the HUD Secretary. Region 1 Director Ivan Roman kept us informed of developments in Puerto Rico and Latin America and helped organize the 2001 convention. Region 2 Director Rose Arce inspired us with her September 11 coverage and her ideas and creativity. Region 5 Director Nora López, Secretary Michele Salcedo, Vice President of Broadcast Antonio Mora and At-Large members MariCarmen Eroles and Anne Vasquez contributed their effort and enthusiasm. Last, but not least, Staff members Grace López, professional development coordinator, Yaneth Guillen, program associate, and Nancy Tita, former educational programs manager, carried out their duties with professionalism and commitment. Special thanks also to the NAHJ members who volunteered for our conventions, scholarship banquets and regional events. They are proof that NAHJ is not just the board or the staff, it is ALL of us.
In carrying out the projects outlined above I have counted on the extraordinary support and hard work from both the board and the staff. Executive Director Anna López has raised funds, organized conventions and banquets, managed the staff and provided advice. Director of Member Services Michael Reyes researched and executed the improved online services. Our prompt response to issues was achieved through the work of Communications Director Joseph Torres and Issues Committee members Rafael Olmeda , O. Ricardo Pimentel and Carolina González. We have participated in discussions and policy-making sessions at ASNE through the efforts of Vice President of Print Marilyn Garateix. We were ably represented before the RTNDA by Walt Balleza
Despite our efforts much remains to be done. There is a paucity of Latinos in senior positions in print and broadcast. It cannot be said now, as perhaps it was twenty years ago, that there are not enough of us with the experience and skill for these jobs. We are here and the media companies have to do a better job of retaining and promoting us. To keep NAHJ functioning, we need money but funding sources are drying up. It is getting harder every year to find
BOARD OF DIRECTORS/COMMITTEES 3
Cecilia Alvear President Producer NBC News Antonio Mora Vice President, Broadcast Anchor WBBM CBS Marilyn Garateix Vice-President, Print Education Editor Boston Globe Diana Fuentes Financial Officer Night Metro/State Editor San Antonio Express-News Michele Salcedo Secretary Assistant News Editor South Florida Sun-Sentinel Richard Luna At-Large Officer Managing Editor Statesman Journal Anne Vasquez At-Large Officer Race and Demographics Editor San Jose Mercury News Ivan Róman Region 1 Director San Juan Bureau Chief The Orlando Sentinel Rose Marie Arce Region 2 Director Producer CNN Gina I. Acosta Region 3 Director Assistant Editor The Washington Post Rafael Olmeda Region 4 Director Senior Reporter South Florida Sun-Sentinel Nora López Region 5 Director Criminal Justice Editor San Antonio Express-News Rosa Maria Santana Region 6 Director Reporter The Plain Dealer (Cleveland) O. Ricardo Pimentel Region 7 Director Columnist The Arizona Republic Veronica Villafañe Region 8 Director Anchor/reporter San Jose Mercury News/ KCOP-13 FINANCE Diana Fuentes BYLAWS Diana Fuentes Rosa M. Santana TECHNOLOGY Michele Salcedo-Chair Rafael Olmeda MEMBERSHIP Michele Salcedo-Chair Rich Luna Veronica Villafañe Nora Lopez PERSONNEL Cecilia Alvear Marilyn Garateix Antonio Mora Diana Fuentes FUNDRAISING Cecilia Alvear Ivan Roman Michele Salcedo Margarita Bauza Elbert Garcia Ricardo Pimentel UNITY Cecilia Alvear Ivan Roman Veronica Villafañe CONVENTION PLANNING NATIONAL MEMBERS MariCarmen Eroles Anita Luera Rose Arce Javier Aldape Veronica Villafañe RTNDA/NETWORK BROWNOUT Veronica Villafañe Cecilia Alvear Antonio Mora NAHJ REP TO ACCREDITING COUNCIL Diana Fuentes ’01 –Carolina Gonzalez NAHJ REPS TO NEWSWATCH ’01-Martha Flores-Print ’01-Veronica VillafañeBroadcast
2001 STANDING COMMITTEES
ISSUES Rafael Olmeda - Chair Ivan Roman Ricardo Pimentel Richard Luna Manny De La Rosa Antonio Mora Carolina Gonzalez PROFESSIONAL DEVELOPMENT Marilyn Garateix - Chair Rosa Santana Ivan Roman Rich Luna Veronica Villafañe SPANISH LANGUAGE Veronica Villafañe-Chair AWARDS Veronica Villafañe-Chair Rich Luna Rafael Olmeda Manny De La Rosa EDUCATION/SCHOLARSHIP BANQUET Marilyn Garateix-Chair Diana Fuentes Michele Salcedo Ricardo Pimentel Gina Acosta Rafael Olmeda Rose Arce Anne Vasquez ELECTIONS Ricardo Pimentel-Chair Diana Fuentes Rafael Olmeda Rich Luna Gina Acosta Ivan Roman
YEAR IN REVIEW 4
• The National Association of Hispanic Journalists appointed WBBM’s Antonio Mora (then with ABC’s Good Morning America) and the San Jose Mercury News’ Anne Vasquez to the NAHJ board of directors. Mora joined the board as the association’s interim vice president of broadcast, replacing Walt Balleza, who went on medical leave. Vasquez replaced Rafael Olmeda, who stepped down from his atlarge position to become the Region 4 director. • The percentage of stories about Latinos that aired on the evening network newscasts declined from 1.3 percent in 1999 to 0.53 percent in 2000, according to the National Association of Hispanic Journalists 2001 “Network Brownout” report. The report determined that out of 16,000 news stories that aired on ABC, CBS, NBC and CNN last year, only 84 were about Latinos. CNN was included in the study for the first time. Stories about the custody battle over Elián González were tallied separately. The report noted that the González story proved to be an anomaly, with 348 stories broadcast about him in 2000, accounting for 2.1 percent of all stories that aired. The “Network Brownout” report also analyzed a random sub-sample of stories examining how Latinos are depicted on the evening news. The report found that salsa and mariachi music were used in several occasions regardless of the seriousness of the story. It also found that Latinos are often presented in crowds of brown human hordes walking down narrow corridors or streets. • The National Association of Hispanic Journalists wrote a letter to Mexico President Vicente Fox in support of their Mexican colleagues in their quest for a Mexican freedom of information law and to express concern over the prosecution of journalists based on existing statutes. Olmeda, reporter, South Florida Sun-Sentinel; Region 5: Nora Lopez, reporter, San Antonio Express-News; Region 6: Rosa Maria Santana, reporter, The Plain Dealer; Region 7: O. Ricardo Pimentel, columnist, Arizona Republic; Region 8: Veronica Villafañe, independent producer. • The National Association of Hispanic Journalists joined the Society of Professional Journalists in writing Sen. Christopher Dodd (D-Conn.), chair of the Senate’s rules committee, disapproving of the Senate’s plan to evict the periodical and photographic press galleries from their space in the Capitol. The plan was later scrapped by the Senate.
• Under the leadership of Rosa Maria Santana, Region 6 hosted a successful Midwestern conference at Michigan State University. More than 80 journalists, students and recruiters attended “Journalists in the Midwest: Reporting on the ‘Latinization’ of America’s Heartland.” • More than 20 media organizations, including the National Association of Hispanic Journalists, released a joint statement expressing their concerns over actions taken by the federal government, in the wake of the Sept. 11 attacks, that limited news gathering. The statement was released during the Associated Press Managing Editors conference in Milwaukee, Oct. 10-13.
• Mexico’s Foreign Minister Jorge G. Castañeda, was the featured speaker at a plenary session on U.S.Mexico relations during the National Association of Hispanic Journalists 19th Annual Convention in Phoenix, June 20-23. Univisión anchor and syndicated columnist María Elena Salinas moderated the discussion with the foreign minister on issues affecting both countries. The session was webcasted live on NAHJ’s Web site. • The National Association of Hispanic Journalists inducted Charlie Ericksen, Peter Moraga and Edith Sayre Auslander into its Hall of Fame during its second annual Hall of Fame Luncheon Ceremony, June 21, at the NAHJ convention in Phoenix. • The National Association of Hispanic Journalists released its first-ever resource guide, June 21, to assist journalists in cover-
• The National Association of Hispanic Journalists held elections to select eight regional directors following the association’s convention in Phoenix in June. The regional directors elected were: Region 1: Iván Román, San Juan Bureau Chief, Orlando Sentinel; Region 2: Rose Marie Arce, producer, CNN; Region 3: Gina Acosta, assistant editor, editorial, The Washington Post; Region 4: Rafael
YEAR IN REVIEW 5
ing the nation’s diverse Latino population. The guide, “Latinos in the U.S.: A Resource Guide for Journalists,” was co-published by Knight Ridder and was distributed to everyone attending the NAHJ convention in Phoenix. The Nieman Foundation for Journalism at Harvard University devoted a section of its summer edition of Nieman Reports to issues affecting Latinos in journalism. All the stories in the section Latino Voices: Journalism by and about Latinos were written by Latino journalists or by journalists who reported extensively on Latinos, including NAHJ members. The Arizona Daily Star’s Carmen Duarte won the National Association of Hispanic Journalists’ Guillermo Martinez-Marquez award at the association’s annual Noche de Triunfos gala held June 22 at the Hyatt Regency in Phoenix. Duarte won for “Mama’s Santos,” a 36part installment that ran from Feb. 13 thru March 19 of 2000. The series personalized the Arizona cotton industry by focusing on the story of Duarte’s mother, Leonarda “Nala” Bejarano Duarte. The Associated Press’ Alan Diaz won “Best of Show,” at Noche de Triunfos which is awarded to the top overall photo entry. Diaz won for his entry “Elian,” which is the same photo that won the Pulitzer. The National Association of Hispanic Journalists was awarded a $50,000 grant from the Philip L. Graham Fund to support NAHJ’s scholarship endowment fund. The NAHJ created the endowment with the goal of raising $ 1 million to support the Rubén Salázar Scholarship Fund. So far, the NAHJ has raised close to $200,000 for the endowment. Rico. Soledad O’Brien, coanchor of NBC’s Weekend Today, was the mistress of ceremonies
• The National Association of Hispanic Journalists wrote letters to President Bill Clinton, Attorney General Janet Reno and Navy Secretary Richard Danzig expressing concerns over a federal court case in Puerto Rico against journalists trespassing on a U.S. naval base on the island of Vieques while covering protests against the U.S. Navy. NAHJ expressed concern that the arrests and trials could have “a chilling effect on the free exercise of those rights (of journalists) in Puerto Rico.” • The National Association of Hispanic Journalists objected to a ruling made by the U.S. District Court of Appeals in Washington, D.C., on Jan. 16 that found the Federal Communications Commission’s Equal Employment Opportunity regulations unconstitutional. The FCC had issued new EEO regulations after a federal court found its old regulations unconstitutional. The new EEO rules called for broadcasters to achieve broad outreach in their recruiting efforts by widely disseminating information about job openings. • NAHJ implemented a 2001 membership drive with the goal of reaching 2001 members by year’s end. NAHJ members renewing their membership paid a renewal fee of $25 for recruiting two new members. Newly recruited members also joined the association at the discounted rate of $25.
• The National Association of Hispanic Journalists held its first-ever regional conference for Spanishlanguage journalists on April 21 in Los Angeles. The full-day conference focused on professional development workshops for journalists working in the Spanish-language media. • The National Association of Hispanic Journalists expressed concern that the percentage of Latino journalists working at Englishlanguage daily newspapers dropped slightly in 2000, according to the American Society of Newspaper Editors’ annual newsroom survey. ASNE’s survey found that Latinos made up only 3.66 percent of all newsroom employees in 2000, dropping from 3.68 percent in 1999. Overall, the survey found that the percentage of journalists of color working at daily newspapers fell from 11.85 percent in 1999 to 11.64 percent last year. It was the first time that the percentage of journalists of color working at daily newspapers fell since ASNE began conducting its survey 23 years ago.
• Puerto Rico Gov. Sila Maria Calderon was the keynote speaker at the National Association of Hispanic Journalists’ 12th Annual Scholarship Banquet. Calderon is the first female governor of Puerto
MESSAGE FROM THE VICE PRESIDENT OF PRINT 6
his past year, NAHJ continued its efforts working with the American Society of Newspaper Editors and the other Unity partners on a concrete program to help stem the tide of minorities leaving newsrooms. One of the key efforts will focus on training for mid-level managers to help them understand what motivates minorities in newsrooms and promote their advancement. As ASNE develops the initiative, NAHJ will be on hand to offer feedback and involve members in the move to strengthen newsrooms. In addition, NAHJ is exploring ways to tap into or help with ASNE’s high school initiative, which focuses specifically on schools with high minority populations. NAHJ also continues its efforts with student projects. This year we have tried to revamp the print portion of
Student Campus to do more hands-on work and create more one-on-one feedback. This effort will continue next year more aggressively as we seek to tie scholarships with student projects and create more accountability for the scholarship dollars NAHJ awards. We also are continuing to look at ways to provide students with opportunities to showcase their work and more mentoring opportunities. This year, realizing these are challenging times financially, NAHJ is being careful and circumspect as we continue to award scholarships. As usual, thanks to the hard work of the NAHJ staff under the direction of Anna Lopez, our recent scholarship banquet was successful. In addition to scholarship dollars, NAHJ held a silent auction to raise money for the family of Isias Rivera, a CBS technician killed in the
Sept. 11 tragedy. His family was on hand to accept the donation. NAHJ also continues to explore growing our endowment and making our scholarships financially independent. In the coming year, with a new program development director on hand, NAHJ hopes to look at ways to expand programming for members, especially midcareer professionals. Much of this work is already being done on the regional level and needs to be expanded and enhanced in different areas nationwide. In addition, the organization is exploring ways to launch a Leadership Institute that will benefit all members and help prepare the next generation of Latino leaders for the nation’s newsrooms. We welcome feedback and ideas to help accomplish some of these goals.
MESSAGE FROM THE VICE PRESIDENT OF BROADCAST 7
WBBM (Chicago) anchor Antonio Mora, joined the board as the association’s interim vice president of broadcast in December. He replaced Walt Balleza who took a medical leave from the board. Balleza is a news photographer for KPRC-TV, Channel 2. Balleza and Veronica Villafañe, NAHJ’s Region 8 director, both represented NAHJ on the Radio-Television News Director’s board. Last year the NAHJ continued its monitoring of the network evening newscasts. The NAHJ also expressed its frustration and concern with the U.S. District Court of Appeals which struck down the Federal Communications Commission’s Equal Employment Opportunity Regulations. While on the board, Balleza encouraged the RTNDA to support the FCC’s EEO rules.
The NAHJ released its 2001 “Network Brownout Report,” in December. The release of the report was delayed because of the Sept. 11 attacks on the World Trade Center and Pentagon. It found that the percentage of stories about Latinos that aired on the evening network newscasts declined from 1.3 percent in 1999 to 0.53 percent in 2000. The report found that out of 16,000 news stories that aired on ABC, CBS, NBC and CNN last year, only 84 were about Latinos. CNN was included in the study for the first time this year. Out of the 84 stories about Latinos, 27 were about the
U.S. Navy’s bombing exercises on Vieques, followed by 16 stories about immigration and 13 stories about Election 2000/politics. Stories about the custody battle over Elián González were tallied separately. As the report noted, the González story proved to be an anomaly, with 348 stories broadcast about him in 2000, which accounted for 2.1 percent of all stories that aired. The “Network Brownout” report also analyzed a random sub-sample of stories for the first time that examined how Latinos are depicted on the evening news. The report found that salsa and mariachi music were used on several occasions regardless of the seriousness of the story. It also found that Latinos are often presented in crowds of brown human hordes walking down narrow corridors or streets. The news stories tend to focus on the use of Spanish as a defining feature of Latinos and Latino immigrants, ignoring the fact that most Latinos either speak English or are bilingual.
efforts by widely disseminating information about job openings. The following is a statement made by NAHJ President Cecilia Alvear on the court’s decision: “It is an extremely disappointing decision. Even with the former EEO guidelines in place, it took decades for the broadcasting industry to achieve a very modest level of diversity. It is hard to believe that change will occur at an accelerated rate on a purely voluntary basis. This can have devastating consequences because if the industry does not reflect the communities it serves, we will continue to see coverage that does not reflect the true face of America. It is obvious that we at the NAHJ and the other organizations that represent journalists of color will have to double our efforts to help bring about the desired changes. We will endeavor to meet with the new chair of the FCC to express our concerns and we call on the RTNDA, the NAB, the networks and independent broadcasters to come forth with pro-active, strong plans that will insure that the push toward diversity continues and intensifies.” Editor’s note: The NAHJ, along with 40 organizations representing the civil rights community and communities of color, signed on to comments filed by the Minority Media and Telecommunications Council this past April supporting the FCC’s new EEO regulations. For more information, call Joseph Torres at 202-662-7143.
The National Association of Hispanic Journalists objected to a ruling made by the U.S. District Court of Appeals in Washington, D.C, on Jan. 16, that found the Federal Communications Commission’s Equal Employment Opportunity regulations unconstitutional. The FCC had issued new EEO regulations in 2000 after a federal court found its old regulations unconstitutional. The new EEO rules called for broadcasters to achieve broad outreach in their recruiting
MESSAGE FROM THE SECRETARY 8
s NAHJ enters its third decade, while the number of Latinos in the country has skyrocketed, our membership has increased 11 percent in 2001 from the previous year. We began 2001 with 1,568 members, and ended the year with 1,739, nearly 171 members more. We regained two-thirds of the members we lost between 1999 and 2000. Surely, the membership drive helped. In 2001 we offered more than a 50 percent discount in dues for renewing members who brought in someone who had never belonged to NAHJ or who had last been a member in 1995. The program attracted 109 new or renewing members, who paid $25 for one year only. Many of them work in Spanish-language media and joined at the conference held in Los Angeles and organized by Veronica Villafañe. Still, NAHJ’s membership levels more closely track the
sad news from the American Society of Newspaper Editors than the growth in the number of Latinos shown in the 2000 census. And the problem is essentially the same: retention. While many Latinos come into the business, more leave. The same is true for NAHJ and its membership. But we’re about to turn the corner. Since joining NAHJ’s staff in November 2000, membership manager Michael Reyes not only beefed up the new members packet to include the membership directory, subscriptions to Hispanic, Hispanic Business and News Watch magazines, and discount cards for three major car rental companies, he makes sure the information goes out in a systematic and timely manner. He spent his first year thoroughly reviewing the membership lists, making sure they were current and that renewal notices were sent before annual memberships expired. Members who did not renew
promptly were dropped from the rolls and their benefits stopped. As 2001 ended, Reyes had identified key weaknesses in the way we handled renewals, and we’ve begun 2002 with a new, online system that allows not only new folks to join but current members to renew in less than a minute with a credit card on a secure web page. More membership services will be added online as well. Last year Communications Director Joseph Torres made the website more user friendly, filled with more timely information of interest to members. This year, Reyes laid the groundwork for services not just tailored to members, but available only to members. After only a few months, membership renewals are going through the roof. On this historic, 20th anniversary, NAHJ is poised for record-breaking membership in the coming years.
Current Members as of 12/31/01
500 450 400 350 300 250 200 150 100 50
41 18 61 154 130 136 111 111 240 210 201 212 227 174 164 161 161 168 323 321 472
1,739 437 390 345 1,568
2001 2000 1999
1600 1400 1200 1000 500 0
TOTAL CURRENT MEMBERS
MESSAGE FROM THE TREASURER 9
he National Association of Hispanic Journalists weathered 2001’s economic downturn relatively well through a combination of increased fundraising efforts, good fiscal stewardship by the staff and continued support of the membership. Our success is also due to the strong commitment to diversity demonstrated by our longtime partners, including Knight Ridder, Inc., Samuel Newhouse Foundation and DaimlerChrysler Corporation. As of Dec. 31, 2001, NAHJ’s fund balance stood at $663,255. The beginning balance on Jan. 1, 2001, was $737,883. The latter figure included a $300,000 grant received from the Ford Foundation to help cover annual operating costs for three years; we spent $95,319 of it in 2001. In summary for 2001, we had expenditures of $969,132 and raised $873,813 in addition to the $100,000 annual Ford allotment. That left an excess of $4,681 on the year’s balance sheet. Higher expenses came from increased mailings and a significantly upgraded Web site, as NAHJ strives to increase benefits for members.
Diana R. Fuentes
As usual, our biggest revenue generator of the year was the annual convention, held in Phoenix in 2001. Despite the tougher economic situation and more than a few pessimistic predictions, the convention raised about 90 percent of what it did in 2000, and attracted more people. Overall, the event netted $227,669 with attendance of 1,573. The 2000 convention in Houston netted $256,078 with 1,379 registrants. As a non-profit, NAHJ does not exist to make money, but we keep funds in reserve and in two scholarship accounts to ensure that our mission continues from one year to the next. The basic scholarship account, which is not invested, had an ending balance of $28,624 after distributing 27 scholarships for the year. In 2000, we started a scholarship endowment fund with $100,000 and added another $50,000 in 2001 on our way to a $1 million goal. Because of the investment climate, including the tumultuous days after the Sept. 11 terrorist attacks on New York and the Pentagon, that account stood at $138,481 on Dec. 31, 2001. We had unrealized losses of 9.2 percent for the year; by comparison, the
Standard & Poor 500 index lost 11.9 percent. Our reserve fund, which is invested a little more aggressively than the Scholarship Endowment Fund, also saw a loss in value; it dropped from $99,425 to $80,014 - an unrealized loss of 19.5 percent. That compares to the Russell 1000 Growth Index, which saw a loss of 20.4 percent. The board continues to believe in the overall advantages of investing in the stock market as a means of increasing our funds. We are investing for the long term since 1926, the stock market has generated an average 11 percent rate of return overall, despite some major ups and downs. We are in the process of refining our accounting system to become more efficient, and to be able to provide more kinds of reports to potential funders. The board has also authorized the hiring of a grant writer. We recognize these are still challenging times, but with the continued commitment of dedicated partners and enthusiastic members, we look forward to another positive year in 2002.
2000 FINANCIAL STATEMENTS 10
MARIANELA DEL PINO – RIVERA
CERTIFIED PUBLIC ACCOUNTANT
MARIANELA DEL PINO - RIVERA
CERTIFIED PUBLIC ACCOUNTANT 13203 GLOBAL STREET BOWIE, MD 20720 (301)262-1500 (301)262-1501 FAX
To the Board Of Directors National Association of Hispanic Journalists, Inc.
The accompanying Statement of Financial Position of NAHJ, Inc. as of December 31, 2001 and the related Statement Activity for the period then ended have been compiled by me in accordance with standards established by the American Institute of Certified Public Accountants. A compilation is limited to presenting in the form of financial Statements information that is the representation of management. I have not audited, nor reviewed the accompanying financial statements, and, accordingly, do not express an opinion, or any other form of assurance on them. Management has elected to omit substantially all of the disclosures required by generally accepted accounting principles, as well as the Statement of Cash Flows. If the omitted disclosures were included in the financial statements, they might influence the user’s conclusions about the Company’s financial position and fund balance. Accordingly, these financial statements are not designed for those who are not informed about such matters.
Marianela R. del Pino — Rivera, CPA
2001 FINANCIAL STATEMENTS 11
NATIONAL ASSOCIATION OF HISPANIC JOURNALISTS, INC. STATEMENT OF FINANCIAL POSITION AS OF DECEMBER 31, 2001
ASSETS CURRENT ASSETS Cash in Operating Checking Account Cash in Bank – Savings Account Cash in Smith Barney Reserve Account Cash in Smith Barney Endowment Account Cash in Smith Barney Scholarship Restricted Account Cash in Smith Barney GMM Account Security Deposit – Rent Accounts Receivable TOTAL CURRENT ASSETS $ 30,719 312,508 80,014 138,481 67,039 197 4,322 518 $ 633,799
FIXED ASSETS Computers, Equipment & Furniture Depreciation to Date TOTAL FIXED ASSETS TOTAL ASSETS $ 93,295 (63,839) 29,456 663,255
LIABILITIES AND NET ASSETS CURRENT LIABILITIES Accounts Payable TOTAL CURRENT LIABILITIES
NET ASSETS Unrestricted Temporarily Restricted Permanently Restricted TOTAL NET ASSETS TOTAL LIABILITIES AND NET ASSETS $ 297,089 227,685 138,481 663,255 663,255
See accompanying Accountant’s Compilation Report
2000 FINANCIAL STATEMENTS 12
NATIONAL ASSOCIATION OF HISPANIC JOURNALISTS, INC. STATEMENT OF ACTIVITY FOR THE YEAR ENDED DECEMBER 31, 2001 Operating Fur
Total $ 76,095 680,842 9,386 131,500 (6,567) 144,995 45,000 57,950 $1,139,201
Dues Revenue Convention Income Silent Auction Banquet Income Invest. Income & Unreal Gain (Loss) Donations Grants Labels, Ads & Misc Income
TOTAL REVENUE COLLECTED
$ 76,095 680,842 9,386 131,500 3,113 82,950
2,426 11,500 45,000 57,950 $873,813
Personnel Costs Accounting & Audit Fees Advertising Legal Fees Investment, Payroll & Bank Fees Travel, Lodging & Business Meals Depreciation Equipment Rental & Maintenance Rent, Insurance & Storage Prof. Dues, Public. & Development Miscellaneous Expenses Consultants Supplies Telephone, Communications & Web Postage & Delivery Printing Event Costs Awards & Scholarships
TOTAL EXPENSES PAID
$204,494 20,100 1,230 1,500 8,677 138,193 7,428 25,320 54,863 7,448 275 23,896 18,365 73,858 49,465 96,165 231,355 6,500 $969,132 (95,319) 100,000 4,681 292,408 $297,089
$ 33,777 156 50 11,603 1,921
4,000 4,096 3,319 235 4,024 19,604 71,724 89,250 $241,838 ($14,888)
939 (939) (100,000) (100,939) 300,000 $199,061
$ 1.921 $ 36,518
$ 238,271 20,100 1,386 1,500 10,648 150,112 7,428 25,320 54,863 11,689 275 27,992 21,855 74,093 53,700 115,769 303,079 95,750 $1,213,830 ($74,628) 0
Excess (deficiency) of revenue collected over expenses paid Fund Transfers Excess after Transfer Beginning Fund Balance Ending Fund Balance 12-31-00
(14,888) 43,512 $ 28,624
36,518 101,963 $138,481
(74,628) 737,883 $ 663,255
See accompanying Accountant’s Compilation Report
REGIONAL REPORTS 13
REGION 1 REPORT
Submitted by Iván Román, San Juan Bureau Chief, Orlando Sentinel
he past year has been one of struggle and strengthening, of encouraging the young and laying a foundation for our region. As journalists in Puerto Rico slowly become reacquainted with NAHJ’s work, interest has grown. The circle of colleagues has expanded, resulting in three committees to organize our efforts. Student Programs: More students than ever from Puerto Rico applied for NAHJ’s student projects and scholarships. Several were accepted, which will ensure more testimonials about the organization’s work in helping students. Discussions are underway to strengthen relationships and expand NAHJsponsored activities from one university campus to four starting in the Fall. The aim is to create a strong network of journalism and communications students from the island who can not only feed into the organization’s membership, but join forces to attend next year’s convention in New York City. Professional Development: Despite many activities sponsored by two strong local journalism associations, several colleagues in print, photojournalism and broad-
Caribbean Region: Puerto Rico, Virgin Islands
cast identified various unattended areas they wanted NAHJ to focus on. Besides résumé tape critiques and other forms of evaluation, more skills training is paramount. Initial talks began to get more members into seminars abroad and bring some of those sessions to the island. Issues and Advocacy: Members are securing national NAHJ support and plotting out local lobbying efforts to push legislators to rid Puerto Rico’s penal code of a criminal defamation statute that could be used against journalists and regain access to family court records and proceedings. NAHJ members have approached other journalism associations to stage a series of roundtable discussions and possibly agree on a joint effort to support a proposed local freedom of information bill. On the coverage front, many in the island’s professional journalism sectors have warmly welcomed NAHJ members’ plans to analyze the local media’s coverage of Dominicans, gays and other minorities during the summer and Fall and present concrete suggestions on how to make the coverage more fair and balanced.
Promoting NAHJ in Region One not only means educating people about our mission, but reinterpreting that mission for a place where Puerto Ricans are not a minority striving to increase their presence and power in newsrooms. We strive to send the message that we can learn from the pitfalls in the media’s coverage of our people in the U.S. mainland, which we should definitely care about because it ultimately affects the way society and Washington politicians see and treat Puerto Ricans on the island. Through our local presence in NAHJ, we also seek to be a valuable tool in educating our stateside colleagues of any race or ethnicity on how to improve coverage of Puerto Rico. And with our contacts with stateside journalism associations and their counterparts in Latin America, we seek to be the link to set the stage for future joint collaboration on press freedom issues and other causes of interest to journalists in the hemisphere. So we’re going to keep rolling up our sleeves for the hard work to come.
REGIONAL REPORTS 14
REGION 2 REPORT
Submitted by Rose Arce
h, what a year for Region 2. After months of reconfiguring how we operate, seeking funds from NAHJ, establishing a working listserve and organizing a group of eager volunteers, we had thought this year would see the resurgence of our organization in the area. Well, we’ve had a resurgence alright but it hasn’t exactly been the kind we’d planned. Region 2 has been kneedeep in covering and recovering from the Sept. 11 attack. From Boston to Washington, everyone of us has
felt the effects of terrorism, war, and a surge in domestic security unlike anything we’ve seen in decades. Our members have distinguished themselves in covering this story and in coping with the effects it has had on their lives. Yet all of this has not been accompanied by a warm response from the industry. We see few concrete gains in the number of Latinos in the media or advancement by those already working in the media. Sadly, our efforts in the work force have not been rewarded and have con-
sumed our free time to the extent that our Region has trouble organizing and doing the good work of NAHJ. But there is hope. New York is set to host next year’s convention and we see it as a great opportunity to raise issues of diversity in the industry and quality of coverage. Already, a group of us has formed to push Region 2 to the forefront of NAHJ’s priorities and launch a convention effort that will draw top media from around the country for a forum of ideas and a call to action. We look forward to making our mark.
Northeast Region: Connecticut, Maine, Massachusetts, New Hampshire, New York, New Jersey, Rhode Island, Vermont
REGION 3 REPORT
Submitted by Gina Acosta
t’s been quite a year. So far 2002 has been a struggle, with many of us left exhausted by the events of Sept. 11 and the aftermath. That said, Region 3 is more committed than ever to getting more members involved in regional activities and reaching out to students.
Mid-Atlantic Region: Delaware, Kentucky, Maryland, Pennsylvania, Virginia, West Virginia, Washington, D.C.
• In November, several NAHJ members went to a showing of el Ballet Nacional de Cuba at the Kennedy Center. It was a good chance to get together and just talk about how our lives as journalists have changed in these last few months. • In December, I traveled to West Virginia University in Morgantown, where I met with a few Latino students at the Perley Isaac Reed School of Journalism. If you are interested in serving as a mentor for one of
these students, please e-mail me at email@example.com. • In January, Washington free-lance writer Cathy Abreu Jones announced that she is launching a national magazine for Latinas called Catalina Magazine (www.catalina magazine.com). We are planning a launch party for summer/fall 2002. • In February, I traveled to Norfolk to meet with Latino communications students at Old Dominion University. We enjoyed a screening of Cuban filmmaker Fernando Perez’s “La Vida Es Silbar.” I am trying to take the NAHJ Region 3 Visiting Journalists Program beyond the Washington area, and several representatives from the ODU Latino Student Alliance have expressed interest in the
program. • Associated Press reporter Suzanne Gamboa has been hard at work trying to lure members out of “NAHJ retirement” to start up a Washington Association of Hispanic Journalists. She can be reached at firstname.lastname@example.org. • In March I taught “The Mechanics of Writing” to about 20 high students at The Washington Post, as part of The Post’s Third Annual High School Writing Seminar and Scholarship Program. We are still recruiting volunteers for the program, as well as for the Region 3 Visiting Journalists. For more information on regional events or to become a volunteer, please e-mail me at email@example.com.
REGIONAL REPORTS 15
REGION 4 REPORT
Submitted by Rafael Olmeda
ur region began a successful revitalization effort in 1999, offering consistent programming, professional development workshops and panels in the South Florida area, where the bulk of the membership is located. We are grateful to the past regional directors who once again made NAHJ an effective organization in Region 4. The effectiveness continued this fall and winter, as Region 4 rallied the other local journalism associations to provide services jointly to members. NAHJ took the lead in organizing “Immigration: After 9/11,” a panel discussion featuring Miami’s acting INS director, various ethnic immigration proponents and lawyers, and an opponent of immigration, to discuss the ramifications of the nation’s response to terrorism. NAHJ also coordinated a résumé-critique session, which followed a workshop on media credibility. The workshop was organized by the Florida chapter of the
South Region: Alabama, Florida, Georgia, Mississippi, North Carolina, South Carolina, Tennessee
Asian American Journalists Association and was presented by the American Society of Newspaper Editors. The Society of Professional Journalists took the lead on a fight over changes to Florida’s strong public records law, and NAHJ joined in by sending a letter to Gov. Jeb Bush and every member of the state legislature. Most legislators who replied to us did so with courtesy, and NAHJ made its mark by responding strongly to an issue that transcended race and ethnicity. One legislator responded by accusing NAHJ of being a divisive organization, so we invited him to join us at our convention in San Diego to see what our association is really about. For a copy of our e-mail exchange, write to firstname.lastname@example.org. We are now embarking on one of our most ambitious projects in years - a Spanish Language Conference in Miami this summer. More details should be available by the time we’re in San Diego, but many thanks are
already due to Secretary Michele Salcedo, who laid the groundwork for the project, and member Bernadette Pampuch, the conference coordinator. We are looking forward to serving a significant part of our membership with this event. Our revitalization effort now turns outside of South Florida, and our success there is mixed. Members in Tampa have expressed an interest in organizing events, as have members in Orlando, Atlanta and parts of North Carolina. We pledge to continue the effort until there are activities in each of the region’s seven states. We had to abandon our goal of a regional conference in Atlanta in 2002, but it’s not too late to organize for next year. We’re looking for members willing to help make it happen. Feel free to contact me at email@example.com. We’re looking forward to continuing to serve our members in the coming year.
REGIONAL REPORTS 16
REGION 5 REPORT
Submitted by Nora López
t was a slow year for Region 5 in 2001. After two successful conferences the year before, including a regional meeting in Mexico City, it was a little harder to get focused. A regional conference/job fair slated for late November in San Antonio was postponed indefinitely after the Sept. 11 terrorist attack that forced some speakers to cancel because of the ensuing work loads. Preliminary plans are underway to sponsor a regional professional development conference this Fall either in San Antonio or in the Rio Grande Valley, along the Texas-Mexico border. The American Society of Newspaper Editors is eager to partner with us to do a student job fair as soon as we can decide where to hold it. As I enter my last year as regional director, I look forward to
South Central Region: Arkansas, Louisiana, Oklahoma, Texas
putting this last regional conference together. Meanwhile, some local Region 5 affiliates have stayed busy, sponsoring student workshops, writing contests and scholarships for minority students. As we enter yet another year of dismal increases in terms of Latinos in the newsroom, these grassroots efforts to recruit minorities become even more important. In Houston, the Houston Association of Hispanic Media Professionals awarded a total of $18,000 in scholarships to 12 communications students at its annual Sylvan Rodriguez Scholarship Banquet held in April. Antonio Mora, CBS affiliate anchor in Chicago and NAHJ vice president-broadcast, was the group’s guest speaker. Recently HAHMP met with several local TV station general man-
agers who have agreed to sponsor at least one or two of its student members as summer interns, which will provide them with invaluable experience. Dallas, also had a good year, celebrating it’s 20th annual scholarship banquet in the Spring. The DallasFort Worth Network honored longtime newscaster Gloria Campos of WFAA-TV. They also handed out about $20,000 in scholarships to area students. In San Antonio, the San Antonio Association of Hispanic Journalists also celebrated a successful year. John Quinones of ABC Prime Time Live was the keynote speaker at the group’s annual scholarship banquet, where eight area students received about $20,000 in scholarships.
REGIONAL REPORTS 17
REGION 6 REPORT
Submitted by Rosa Maria Santana
egional membership has gone up. Interest in volunteering increased. Midwest Latino journalists networked constantly. What a year! So much was accomplished in 2001. A milestone was last October’s successful regional conference at Michigan State University. More than 80 journalists, students and recruiters from Illinois, Ohio, Michigan, Wisconsin and Washington, D.C., got together Oct. 26-27 for the second annual Region 6 conference. The weekend event was free to pre-registered journalism students. It was called, “Journalists in the Midwest: Reporting on the ‘Latinization’ of America’s Heartland.” Investigative Reporters and Editors organized two workshops on computer-assisted reporting. National Public Radio had one of its staff members oversee a seminar on reporting for radio. The American Society of Newspaper Editors coordinated two panels, one encouraging members to pursue careers in news management and another exploring why journalists of color leave the industry. NAHJ President Cecilia Alvear and The Plain Dealer Editor Douglas Clifton were among the panelists debating why minority journalists leave newsrooms.
Midwest Region: Illinois, Indiana, Iowa, Kansas, Michigan, Minnesota, Missouri, Montana, Nebraska, North Dakota, Ohio, South Dakota, Wisconsin
Students found mentors. Veteran Latino journalists exchanged business cards and mingled. Each seminar offered professional development. It was a great weekend! The event was co-sponsored by Michigan State University, and its journalism school, the Allstate Foundation, DaimlerChrysler Corporation Fund, the Detroit Free Press and The Detroit News. The following supported the event with in-kind donations: the American Society of Newspaper Editors, the Ford Foundation, National Public Radio and Mi Gente Magazine. I want to thank Michigan State University for its generosity in underwriting $5,500 of expenses. Three key MSU contacts require a heartfelt ‘thank you’ for their outstanding work: Prof. Steve Lacy, Prof. Howard Bossen and Rosa Morales. Other Region 6 happenings: Last year, the Chicago Association of Hispanic Journalists organized its annual Latino/ Chicano high school mentoring workshop called PRESENTE. Each student was paired up with a professional journalist who guided the student through the six-week program. Journalists taught the students the basics of news writing and editing for print, broadcast and the Internet. The teens met with their profes-
sional mentors on Saturdays. It was free to students. The CAHJ also oversaw its annual high school writing contest last year. Latino/Chicano high school students were asked to submit their writings to a panel of CAHJ judges. The Chicago Tribune published the winning entries – which thrilled many of the students! The Chicago Tribune Foundation gives $5,000 annually to the CAHJ, which helped the group underwrite its mentoring programs. Also, the CAHJ helped five of its PRESENTE graduates attend an intensive high school journalism workshop last June at Ohio University. The CAHJ flew the students to Ohio, where NAHJ member Lisa Lopez of Ohio University guided them through the program. Former NAHJ board member Teresa Puente, president of CAHJ at the time, deserves pats on the back for arranging this. Lastly, many Midwest volunteers helped write and edit the NAHJ Latino Resource Guide last year. Each of you made a difference by creating this educational tool for journalists. Your work was tremendous. Thank you! And … WE DID IT!
REGIONAL REPORTS 18
REGION 7 REPORT
Submitted by O. Ricardo Pimentel
t’s been a learning year for your Region 7 representative. I learned that being an NAHJ board member is pretty darn close to a full-time job. I learned that Region 7 is too far flung and, arguably, needs to be trimmed back. I learned that NAHJ staffer Joe Torres is a bigger boxing fan than even I am. And I learned that there is still much work left to be done in the region. Region 7 NAHJ members this year participated heavily in educational pursuits for up-andcoming journalists, helping high school students in a one-day journalism seminar and volun-
Southwest Region: Arizona, Colorado, Nevada, New Mexico, Utah, Wyoming
teering in the Journalism Education Association’s conference for high school journalists in April in Phoenix. I spoke to many groups in the past year, representing NAHJ and my newspaper. Among the groups were Poynter and the Freedom Forum. This coming year, we need to emphasize professional development for NAHJ members in the region. We also need to help spread the word in the region that it pays to hire Latinos. We need to help newspapers learn how to reach the vital and growing Latino population. I hope to engage members to determine how we can best help
their newsrooms grow in this area. I welcome opportunities to include you in this training and need your help in getting your newsrooms to agree to the training. Have training schtick, will travel. If you want to help or need help in cultivating these talents in your newsroom, please feel free to contact me. I’m at ricardo.pimentel@ arizonarepublic.com or (602) 444-8210. Thanks.
REGION 8 REPORT
Submitted by Veronica Villafañe
Pacific Region: Alaska, California, Hawaii, Idaho, Oregon, Washington
embership continues to grow in our region. We’ve picked up more new members and several people have expressed interest in joining NAHJ. Among our many new members, we have to welcome a great number of folks who work in Spanish-language media. Last year, we held the first ever Spanish-language media conference in L.A. It was a huge success, with over 100 people in attendance. More than 50 new members joined that very same day. Our region now holds 437 members. I’ll be working to recruit more new members and to pick up some of the folks who have let their memberships expire in years past. The intention in Region 8 is to focus on training for midcareer journalists, a job bank and some fundraising for workshops and seminars. On August 21 we had our first mixer in the L.A. area.
We had a great response. There was a lot of interest in doing more workshops and monthly mixers. A media law workshop, to be led by USC Professor Erwin Chemerinsky at the Pasadena courthouse on Oct. 13 was postponed indefinitely due to insufficient member response. A workshop in Salem, Oregon: “Covering Oregon’s Latino Communities,” was put together by NAHJ members George Reade, from The Oregonian and Rich Luna, from the Statesman Journal. During the event, held Oct. 20, our NAHJ organizers discussed strategies to bring greater diversity to our newsrooms. In December, NAHJ member Lavonne Luquis coordinated a successful media workshop in Fresno. People traveled from as far away as Los Angeles and Stockton to attend print and broadcast tracks.
The new year brought the challenge of preparing for our 20th Anniversary Convention in San Diego. Convention chairs Luis Monteagudo and Grace Sevilla have done a great job of leading the San Diego folks in the planning committee, working out all the details to get a smooth and fun convention for 2002. One of the highlights of the convention will be a video history of NAHJ. For this, we must thank several NAHJ members in Region 8, who worked closely to put it together: Julio Moran, Renee Sanchez and of course, all of the folks who helped tell our story. Now, we have to continue to move forward. To do so, we hope more of our members will get involved. The plan is to do more local workshops, seminars, mixers and fundraisers so we can grow professionally and keep the spirit of NAHJ alive.
BYLAWS OF THE NATIONAL ASSOCIATION OF HISPANIC JOURNALISTS 19
ARTICLE I NAME The name of this corporation shall be: NATIONAL ASSOCIATION OF HISPANIC JOURNALISTS ARTICLE II OFFICES SECTION l: PRINCIPAL OFFICE The principal office for the transaction of the business of the corporation (“Principal executive office”) is located in the State of California, County of Los Angeles. The directors may change the principal office from one location to another. Any change of this location shall be noted by the secretary on these bylaws in this section Effective September l, 1985, the principal office of the corporation is located in the District of Columbia. SECTION 2: OTHER OFFICES The Board of Directors may at any time establish offices at any place or places where their corporation is qualified to do business. ARTICLE III PURPOSE AND NONPARTISAN ACTIVITIES This corporation has been formed under the California Nonprofit Corporation Law for the purpose described herein below at Article XV, and it shall be nonprofit and nonpartisan. No substantial part of the activities of the corporation shall consist of the publication or dissemination of materials with the purpose of attempting to influence legislation, and the corporation shall not participate or intervene in any political campaign on behalf of any candidate for public office or for or against any cause or measure being submitted to the people for a vote. The corporation shall not, except in any insubstantial degree, engage in any activities or exercise any powers that are not in furtherance of the purposes described above. ARTICLE IV DEDICATION OF ASSETS The properties and assets of this nonprofit corporation are irrevocably dedicated to fulfillment of the Objectives and Purposes of this corporation as set forth in Article XV hereof. No part of the net earnings, properties, or assets of this corporation, on dissolution or otherwise, shall inure to the exclusive benefit of any private person or individual, or any member or director of this corporation except in fulfillment of said Objectives and Purposes. On liquidation and dissolution, all properties and assets and obligations shall be distributed pursuant to the nonprofit provisions of the California Corporations Code then in effect. ARTICLE V MEMBERSHIP There shall be seven (7) classes of membership in his corporation as follows: 1. REGULAR MEMBERS A regular member shall be those persons admitted to membership by the Board, being persons whose principal means of support is earned in the gathering, editing or presentation of news. Regular members may not be employees of government-supported news organizations. The following job title descriptions shall be included: Reporters, Editors, Broadcast News Directors, Community or Public Affairs in broadcast or print news organizations, Publishers of print news media, General Managers of broadcast news media, Photographers, and News Camerapersons, News Graphic Artists and Newspaper Designers, among others. A regular member has all rights granted under these Bylaws which include the right to vote and to hold office. 2. ACADEMIC MEMBERS Academic members shall be those persons approved for membership by the Board of Directors and who are educators of Journalism in educational institutions of higher learning. These members shall have those rights granted to them under the Bylaws including the rights to vote but excluding the right to hold office. 3. ASSOCIATE MEMBERS Associate members shall be all those persons admitted to such membership by the Board of Directors, as persons engaged in such media-related jobs as public relations, public or corporate information, directors of media organizations. These members shall be entitled to whatever rights are granted under the corporate Bylaws to associate members, excluding the right to vote and to hold office. 4. FOUNDING MEMBERS Founding members are all those persons admitted to such membership by the Board of Directors and who signed The Articles of Incorporation and paid the established dues by April 15, 1984. These Founding members shall be entitled to all rights established under the Bylaws and shall have the recognition as Founding Members of the Corporation, and shall have the right to vote and/or hold office if they remain as Academic or Regular members, respectively. 5. STUDENT MEMBERS Student members shall be those persons admitted to such membership by the Board of Directors as persons who are engaged in a program of fulltime study in a recognized educational institution of higher learning. These members shall have those rights granted to such members under the Bylaws, excluding the right to vote and to hold office, except for the board position of nonvoting Student Representative. 6. HONORARY MEMBERS Honorary members shall be all those persons admitted to such membership by the Board of Directors as being active or retired from a journalism or media activity and who have achieved recognition in the profession by their exemplary contributions to the profession of journalism and media. These Honorary members shall not pay dues and shall be entitled to all rights specified under the Bylaws but shall not vote or hold office. Honorary members shall be given recognition whenever in attendance at corporate functions and/or activities. 7. SUPPORTING MEMBERS There shall be two classes of Supporting Members: Individual and Corporate. (a) Individual Supporting Members shall be admitted as such by the Board of Directors as a person who is not in the media industry but who supports the goals and purposes of the corporation. (b) Corporate Supporting Members shall be representatives of corporations admitted to such membership by the Board of Directors, corporations which are not engaged in journalism and/or media but who support the goals and purposes of the corporation. Supporting members shall be entitled to all rights given by
BYLAWS OF THE NATIONAL ASSOCIATION OF HISPANIC JOURNALISTS 20
the Board of Directors excluding the right to vote and to hold office. SECTION 2: FEES, DUES, AND ASSESSMENTS The Board of Directors may modify the amount or suspend payment of dues for the purpose of membership drives aimed at adding at least 50 new members to the organization. Such actions will not have affect for more than one year without subsequent board approval. Each member in good standing must pay, within the time and on the condition set by the Board of Directors, the annual dues in amounts which may be fixed from time-to-time by the Board of Directors. The dues established by the Board of Directors are as follows: l. 2. 3. 4. 5. 6. 7. Regular member $ 55.00 Academic member $ 55.00 Associate member $ 55.00 Founding member $ 55.00 Student member $ 25.00 Honorary member $~ Supporting member Individual $ 110.00 Corporate $1,100.00 SECTION 3: TERMINATION OF MEMBERSHIP Causes of Termination. The membership of any member shall terminate upon occurrence of any of the following events: (a) The resignation of the member. (b) The failure of a member to pay annual dues, if applicable, in the amount and within the times set forth by the Board of Directors. (c) The determination by the Board of Directors or a committee designated to make such determination that the member had failed in a material and serious degree to observe the rules of conduct governing this corporation promulgated by the Board of Directors from timeto-time. Procedure for Expulsion. Following the determination that a member should be expelled under subparagraph (c) above, the following procedures shall be implemented: (a) A notice shall be sent by prepaid, first-class or registered mail to the most recent address of the member as shown on the corporation’s records, setting forth the expulsion and the reasons therefore. Such notice shall be sent at least 15 days before the proposed effective date of the expulsion. (b) The member being expelled shall be given an opportunity to be heard, either orally or in writing, at a hearing to be held not fewer than 5 days before the effective date of the proposed expulsion. The notice to the member of his proposed expulsion shall state the date, time, and place of the hearing on his proposed expulsion. (c) Following the hearing, the Board of Directors shall decide whether the member should in fact be expelled, suspended, or sanctioned in some other way. The decision of the Board shall be final. (d) Any person expelled from the corporation shall receive a refund of dues or assessments already paid. The refund shall be prorated to return only the unaccrued balance remaining for the period of the dues payment. 7(ii), subject to the authority of the Credentials Committee. ARTICLE VI MEETINGS OF MEMBERS SECTION 1: PLACE OF MEETING Meetings of the membership shall be held at any place in the United States designated by the Board of Directors. In the absence of any such designation, members’ meetings shall be held at the principal executive office of the corporation. SECTION 2: ANNUAL MEETING The annual meeting of members shall be held (unless the Board of Directors fixes another date and so notifies the members as provided in Section 4 of this Article VIII) on the 15th of April of each year. General and Special meetings of members shall be held as ordered by the directors, from time-to-time as stated below. SECTION 3: SPECIAL MEETING This is the special meeting requirement: (a) Authorized persons who may call. A special meeting of members may be called at any time by any of the following: the Board of Directors or twenty-five (25) percent or more members. (b) Calling meetings by members. If a special meeting is called by members other than the president, the request shall be submitted by such members in writing, specifying the general nature of the business proposed to be transacted, and shall be delivered personally or sent by registered mail or by telegraphic or other facsimile transmission to the president, any vice-president, or the secretary of the corporation. The officer receiving the request shall cause notice to be promptly given to the members entitled to vote, in accordance with the provisions of Section 4 and 5 of this Article VI, that a meeting will be held, and the date of such meeting, which date shall be not less than thirty-five (35) nor more than ninety (90) days following the receipt of the request. The persons requesting the meeting may give the notice. Nothing contained in this subsection shall be construed as limiting, fixing, or affecting the time when a meeting of members may be held when the meeting is called by action of the Board of Directors. SECTION 4: NOTICE OF MEMBERS’ MEETINGS (a) General notice contents. All notices of meetings of members shall be sent or otherwise given in accordance with Section 5 of this Article VI not less than thirty (30) nor more than ninety (90) days before the date of the meeting or as many be otherwise ordered by the directors. The notice shall specify the place, date and hour of the meeting and in the case of a special meeting, the general nature of the business to be transacted, and no other business in that case may be transacted, or in case of the annual meeting, those matters which the Board of Directors, at the time of giving the notice, intends to present for action by the members. (b) Notice of certain agenda items. If action is proposed to be taken at any meeting for approval of any of the following proposals, the notice shall also state the general nature of the proposal. Member action on such items is invalid unless the notice or written waiver of notice states the general nature
SECTION 4: REGISTRY OF MEMBERS The Secretary shall maintain an up-to-date registry of members who have paid their fees and are in good standing as described in Articles X, section
BYLAWS OF THE NATIONAL ASSOCIATION OF HISPANIC JOURNALISTS 21
of the proposal(s): (i) Removing a director; (ii) Filling vacancies on the board of directors by the members; Amending the articles of incorporation; (iii) Approving a contract or transaction in which a director has a material financial interest; and (iv) Approving a plan of liquidation of assets. (c) Manner of giving notice. Notice of any meeting of members shall be given either personally or by first-class mail, telegraphic or other written communications, charges prepaid, addressed to each member either at the address of that member appearing on the books of the corporation or the address given by the member to the corporation for the purpose of notice. If no address appears on the corporation’s book and no other has been given, notice shall be deemed to have been given if either (i) notice is sent to that member by first-class mail or telegraphic or other written communication to the corporation’s principal executive office, or (ii) notice is published at least once in a newspaper of general circulation in the county where that office is located. Notice shall be deemed to have been given at the time when delivered personally or deposited in the mail or sent by telegram or other means of written communication. (d) Affidavit of mailing notice. An affidavit of the mailing or other means of giving any notice of any members’ meeting may be executed by the secretary, assistant secretary, or any other party of the corporation giving the notice, and if so executed, shall be filed and maintained in the minutes book of the corporation. SECTION 5: QUORUM (a) Percentage required. Thirty-three and one-third percent of the members shall constitute a quorum for the transaction of business at a meeting of the members. A lesser amount may constitute a quorum if notice of the general nature of the meeting is sent to the members at least ten (10) days before the meeting, said notice complying with all bylaws provisions governing the time and manner of giving notice as stated herein above in Section 4 of this Article. (b) Loss of quorum. The members present at a duly called or duly held meeting at which a quorum is present may continue to transact business until adjournment, notwithstanding the withdrawal of enough members to leave less than a quorum, if any action taken (other than adjournment) is approved by at least a majority of the members required to constitute a quorum. SECTION 6: ADJOURNED MEETING Any members’ meeting, annual or special, whether or not a quorum is present, may be adjourned from time-to-time by the vote of the majority of the members represented at the meeting, either in person or by proxy. But in the absence of a quorum, no other business may be transacted at that meeting, except as provided in this Article. SECTION 7: VOTING (a) Eligibility to vote. Persons entitled to vote at any meeting of members shall be members as of the date determined in accordance with Section 10 of this Article VI, subject to provisions of the California Nonprofit Corporation Law and to the determination of a Credentials Committee appointed by the Board of Directors. (b) Manner of casting votes. Voting may be by voice or ballot, provided that any election of directors be by ballot if demanded by any member before the voting begins. (c) Only majority of members represented at meeting required, unless otherwise specified. If a quorum is present, the affirmative vote of the majority of the members represented at the meeting, entitled to vote and voting on any matter (other than the election of officers and directors), shall be the act of the members unless the vote of a greater number or voting by classes is required by California Nonprofit Corporation Law or by the Articles of Incorporation. (d) Each member entitled to vote shall be entitled to cast one vote on all matters submitted to a vote of the members, in person or by mail, as agreed to in rules adopted by the Board of Directors. All members present shall be entitled to vote at the annual meeting. SECTION 8: WAIVER OF NOTICE OR CONSENT BY ABSENT MEMBERS (a) Written waiver of consent. The transactions of any meeting of members, either annual or special, however called or noticed, and wherever held, shall be as valid as though taken at a meeting duly held after regular call and notice, if a quorum be present either in person or by proxy, and if, either before or after the meeting, each person entitled to vote who was not present in person or by proxy, signs a written waiver or notice of a consent to a holding of the meeting, or an approval of the minutes. The waiver of notice of consent need not specify either the business to be transacted or the purpose of any annual or special meeting of members, except that if action is taken or proposed to be taken for approval of any of those matters specified in Section 4(b) or 5(a) of Article VI, the waiver of notice or consent shall state the general nature of the proposal. All such waivers, consents, or approvals shall be filed with the corporate records or made a part of the minutes of the meeting. (b) Waiver by attendance. Attendance by a person at a meeting shall also constitute a waiver of notice of that meeting, except when the person objects at the beginning of the meeting to the transaction of any business due to the inadequacy or illegality of the notice. Also, attendance at a meeting is not a waiver of any right to object to the consideration of matters not included in the notice of the meeting, if that objection is expressly made at the meeting. SECTION 9: ACTION BY WRITTEN CONSENT WITHOUT A MEETING General: Any action that may be taken at any annual or special meeting of members may he taken without a meeting and without prior notice if written ballots are received from a number of members at least equal to the quorum applicable to a meeting of members. All such written ballots shall be filed with the secretary of the corporation and maintained in the corporate records. All solicitations of ballots shall indicate the time by which the ballot must be returned to be counted.
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SECTION 10: RECORD DATE FOR MEMBER NOTICE, VOTING, GIVING CONSENTS (a) To be determined by board of directors. For the purpose of determining which members are entitled to receive notice of any meeting, to vote, or to give consent to corporate action without a meeting, the board of directors may fix, in advance, a “record date,” which shall not be more than sixty (60) days before any such action without a meeting. Only members of record on the date so fixed are entitled to notice, to vote, or to give consents, as the case may be, notwithstanding any transfer of any membership on the books of the corporation after the record date, except as otherwise provided in the Articles of Incorporation, by agreement or in the California Nonprofit Corporation Law. (b) Failure of board to determine date. (i) Record date for notices or voting. Unless fixed by the board of directors, the record date for determining those members entitled to receive notice of or to vote at, a meeting of members, shall be the next business day preceding the day on which notice is given, or, if notice is waived, the next business day preceding the day on which the meeting is held. (ii) Record date for written consent to action without meeting. Unless fixed by the board, the record date for determining those members entitled to vote by ballot on corporate action without a meeting, when no prior action by the board has been taken, shall be the day on which the first written consent is given. When prior action of the board has been taken, it shall be the day on which the board adopts the resolution relating to that action. (iii) “Record date” means as of close of business. For purposes of this paragraph (b), a person holding membership as of the close of business on the record date shall he deemed a member of record. SECTION 11: PROXIES (a) Right of member. Every member of the board entitled to vote shall have the right to do so either in person or by one or more agents authorized by a written proxy, signed by the person and filed with the secretary of the corporation. A proxy shall he deemed signed if the member’s name is placed on the proxy (whether by manual telegraphic transmission, or otherwise) by the member. (b) Revocability. A validly executed proxy that does not state that it is irrevocable shall continue in full force and effect unless (i) revoked by the member executing it, before the vote cast pursuant to that proxy, by a writing delivered to the corporation stating that the proxy is revoked by a subsequent proxy executed by such member, or by personal attendance and voting at a meeting by such member, or (ii) written notice of the death or incapacity of the maker of the proxy is received by the corporation before the vote pursuant to the proxy is counted; provided however, that no proxy shall be valid after the expiration of eleven (11) months from the date of the proxy, unless otherwise provided in the proxy. (c) Form of solicited proxies. In any election of directors, any form of proxy that is marked by a member “withhold,” or otherwise marked in a manner indicating that the authority to vote for the election of directors is withheld, shall not be voted either for or against the election of a director. Failure to comply with this paragraph shall not invalidate any corporate election taken, but may be the basis for challenging the proxy at a meeting. (d) Effect of member’s death. A proxy is not revoked by the death or incapacity of the maker or the termination of a member as a result thereof unless, before the vote is counted, written notice of the death or incapacity is received by the corporation. ARTICLE VII ELECTION OF DIRECTORS SECTION 1: NOMINATIONS AND SOLICITATIONS FOR VOTES (a) Elections Committee. The president shall appoint a fiveperson committee to conduct and oversee the election of officers. Members of the committee will not be allowed to run for office. The election of regional directors shall be overseen by the national office, with the assistance of an officer appointed by the president. (b) Advance nominations by members. Twenty-five (25) members may nominate candidates for president, vice presidents, secretary, financial officer and officers at-large, at any time before the 45th day preceding such election. On timely receipt of such a petition signed by the required number of members, the secretary shall cause the name of the candidate to be placed on the mail ballot. Ten (10) members in a region or 10 percent of the region’s membership, whichever is less, may nominate candidates for regional director at any time before the 45th day preceding such election. On timely receipt of a petition signed by the required number of members, the secretary shall cause the name of the candidate to be placed on the mail ballot. (c) Nominations from the floor. At any meeting where elections are on the agenda, any member present may place names in nomination, provided there is a second. The candidate still must secure the required number of signatures on a petition and submit it to the secretary to be placed on the ballot. If the candidate is nominated at the convention for an officer position, the ballot at the convention must be redone to include the new candidate(s). Previously mailed ballots still are valid and must be counted. If the nomination is for regional director or regional director alternate, the later regional deadline for petitions would apply for inclusion on the regional election mail ballot. SECTION 2: VOTE REQUIRED TO ELECT DIRECTOR Candidates receiving the highest number of votes shall be elected as directors. SECTION 3: OFFICERS Officers of the corporation shall be elected by the membership at its annual meeting by ballot cast on site at the annual national convention and by earlier mail ballot submitted by the board-approved deadline. Mail ballots must be kept secure and secret until voting is over. All ballots, mail and on-site, must be counted at the same time by the elections committee appointed by the president. Each candidate may have an observer present for the
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count; the observer cannot be the candidate and cannot participate in the count. Objections, if any, must be presented immediately to the elections committee chair. The committee will listen to the objection(s) as soon as possible, but no later than 24 hours after the count is completed, to determine what should be done, if anything. The committee’s decision is final. The non-voting Student Representative shall be elected by mail and in person by the eligible student membership in the same manner as officers are elected. Elected officers shall be the President, Vice President for Broadcast, Vice President for Print, Secretary, Financial Officer and three At-large officers of the board, which shall include an At-Large Officer for Spanish Language and an At-Large Officer for New Media, and a nonvoting Student Representative. The election of all officers shall be by majority vote. The Vice President for Broadcast shall be a member of broadcast media, and the Vice President for Print shall be a member of print media. The AtLarge Officer for Spanish Language shall be a member of a spanish-language medium. The At-Large Officer for New Media shall be a member of an online publication. The nonvoting Student Representative shall be a full-time student concentrating on broadcast or print journalism or New Media in an institute of higher education. SECTION 4: ELECTION PROCEDURE Elections for regional directors shall be held within thirty (30) days of the annual meeting at the national convention. Only qualified members from within a region may nominate and vote for the director of their region. Petitions must be received by the national office no later than ten (10) days after the annual meeting at the convention. Once candidate(s) have qualified for the ballot, the national office shall cause their names to be put on the ballot and have the ballots mailed to every eligible member in the region at least ten (10) days before the due date. The due date is the last business day before the 30th day after the annual meeting. To be considered valid, original ballots must be received at the national office by 5 p.m. in the office’s time zone on the due date. Elections for regional director alternates are conducted in the same manner as for regional directors. Except, however, if there are no candidates for alternate, the regional director, once elected, may choose an alternate with board approval. If no candidates qualify to run for regional director by the deadlines, a special election can be conducted. The requirements for nomination petitions and eligibility are the same, except that petitions must be received by the national office no later than forty (40) days after the annual meeting. Ballots must be mailed at least ten (10) days before the due date. The due date is the last business day before the 60th day after the annual meeting. If no candidates qualify to run in a special election, the board will appoint a director for the region. A majority of the board (nine votes) is required to appoint a regional director. ARTICLE VIII DIRECTORS SECTION 1: POWERS (a) General corporate powers. Subject to the provisions of the California Nonprofit Corporation Law and any limitations in the Articles of Incorporation and these bylaws relating to action required to be approved by the members, the business and affairs of the corporation shall be managed, and all corporate powers shall be exercised, by or under the direction of the Board of Directors. (b) Specific powers. Without prejudice to these general powers, and subject to the same limitations, the directors shall have the power to: (i) Select and remove all staff members, agents, and employees of the corporation; prescribe any powers and duties for them that are consistent with law, with the Articles of Incorporation, and with these bylaws; and fix their compensation. (ii) Change the principal executive office or the principal business office; cause the corporation to be qualified to do business in any other state, territory, dependency, or country and designate any place for the holding of any members’ meeting or meetings, including annual meetings, anywhere in the United States. (iii) Adopt, make, and use a corporate seal; prescribe the forms of membership certificates; and alter the form of the seal and certificate. (iv) Borrow money and incur indebtedness on behalf of the corporation and cause to be executed and delivered for the corporation’s purposes, in the corporate name, promissory notes, bonds, debentures, deeds of trust, mortgages, pledges, hypothecations, and other evidences of debt and securities. (v) Own and sell property to pursue the corporate purposes. SECTION 2: NUMBER AND QUALIFICATION OF DIRECTORS The authorized number of directors shall be 16. Directors need not be residents of the State of California. There will be 3 At-large officers. There will be eight Regional directors selected by each of the following regions: l. Caribbean — Puerto Rico, Virgin Islands 2. Northeast — Connecticut, Maine, Massachusetts, New Hampshire, New York, New Jersey, Rhode Island, Vermont 3. Mid-Atlantic — Delaware, Kentucky, Maryland, Pennsylvania, Virginia, Washington D.C., West Virginia 4. South — Alabama, Florida, Georgia, Mississippi, North Carolina, South Carolina, Tennessee 5. South Central — Arkansas, Louisiana, Oklahoma, Texas 6. Midwest — Illinois, Indiana, Iowa, Kansas, Michigan, Minnesota, Missouri, Montana, Nebraska, North Dakota, Ohio, South Dakota, Wisconsin 7. Southwest — Arizona, Colorado, Nevada, New Mexico, Utah, Wyoming 8. Pacific — Alaska, California, Hawaii, Idaho, Oregon, Washington SECTION 3: ELECTION AND TERM OF OFFICE OF DIRECTORS (a) Directors and the nonvoting Student Representative shall serve two-year terms. (b) Executive Officers and at-large officers shall be elected every two years at annual conventions in even years. (Twoyear terms began in 1998.)
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(c) Regional Directors shall be elected every two years in odd years as specified in Article VII. (Two-year terms began in 1997.) SECTION 4: VACANCIES (a) Events causing vacancy. A vacancy or vacancies in the Board of Directors shall be deemed to exist on the occurrence of the following: the death, resignation or removal of any director. (b) Resignations. Except as provided in this paragraph, any director may resign, which resignation shall be effective on giving written notice to the president, the secretary or the Board of Directors, unless the notice specifies a later time for the resignation to become effective. If the resignation of a director is effective at a future time, the Board of Directors may elect a successor to take office when the resignation becomes effective and until the next meeting of members of the corporation. No director may resign when the corporation would then be left without a duly elected director or directors in charge of its affairs. (c) Change in employment status. If a sitting board member (including regional directors) has a change in employment status such that the majority of his or her income no longer comes from journalism as specified in the qualifications, the board member must alert his or her alternate so that the alternate assumes the post temporarily. In the case of national officers, the president will appoint a temporary replacement with the approval of a majority of the board. At the next board meeting after the board member’s status changed, the board may consider the situation at the board member’s request and the board could choose, by a majority vote, to allow the board member to remain on the board if the board member is challenging his or her change in employment status. If the board member’s status changes again during the term for which the board member was elected, so that he or she once again is qualified to serve, the board member resumes his or her place on the board. (d) Removal. Any director may be removed if he or she misses more than three (3) days of board meetings, as defined by board policy, without giving the president or executive director an excused reason for the absence. “Board meetings” includes conference calls. Excused absences include family or work emergencies and other reasons deemed acceptable by a majority of the board. Notification of the acceptable absence may be made verbally, but preferably would be given in writing. Notification given electronically is acceptable. Notification must be made before the meeting, except in cases of emergency as accepted by a majority of the board. (e) No vacancy on reduction of number of directors. No reduction of the authorized number of directors shall have the effect of removing any director before that director’s term of office expires. SECTION 5: PLACE OF MEETINGS; MEETINGS BY TELEPHONE Regular meetings of the Board of Directors may be held at any place within or outside the State of California that has been designated from time-totime by resolution of the Board. In the absence of such designation, regular meetings shall be held at the principal executive office of the corporation. Special meetings of the Board shall be held at any place within or outside the State of California that has been designated in the notice of the meeting or, if not stated in notice, or if there is no notice, at the principal executive office of the corporation. Notwithstanding the above provisions of this Section 5, a regular or special meeting of the Board of Directors may be held at any place consented to in writing by all the board members, either before or after the meeting. If consents are given, they shall be filed with the minutes of the meeting. Any meeting, regular or special, may be held by conference telephone or similar communication equipment, so long as all directors participating in the meeting can hear one another, and all such directors shall be deemed to be present in person at such meeting. SECTION 6: ANNUAL MEETING Immediately following each annual meeting of members and the election of board members and officers, the Board of Directors shall hold a regular meeting for the purpose of organization, and the transaction of other business. Notice of this meeting shall not be required. SECTION 7: OTHER REGULAR AND SPECIAL MEETINGS (a) Other regular meetings of the Board of Directors shall be held at such time as shall from time-to-time be fixed by the Board of Directors and notified in advance to its members, in accordance with Section 8 of this Article. (b) Special meetings of the Board of Directors for any purpose may be called at any time by the president, or any vicepresident, the secretary, or any ten directors. SECTION 8: NOTICES (a) Manner of giving. Notice of the time and place of meetings shall be given to each director by one of the following methods: (i) by personal delivery or written notice; (ii) by first-class mail, postage pre-paid; (iii) by telephone communication, either directly to the director or to a person at the directors office who would reasonably be expected to communicate such notice promptly to the director; or (iv) by telegram, charges prepaid. All such notices shall be given or sent to the director’s address or telephone number as shown on the records of the corporation. (b) Time requirements. Notices sent by first class mail shall be deposited into a United States mail box at least ten days before the time set for the meeting. Notices given by personal delivery, telephone, or telegraph shall be delivered, telephoned, or given to the telegraph company at least ten days before the time set for the meeting. (c) Notice contents. The notice shall state the time and place for the meeting. However, it need not specify the purpose of meeting, or the place of the meeting, if it is to be held at the principal executive office of the corporation.
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SECTION 9: QUORUM A majority of the authorized number of directors shall constitute a quorum for the transaction of business, except to adjourn as provided in Section 11 of this Article VIII. Every act or decision done or made by a majority of the directors present at a meeting duly held at which a quorum is present shall be regarded as the act of the Board of Directors, subject to the provisions of the California Nonprofit Corporation Law, especially those provisions relating to (i) approval of contracts or transactions in which a director has a direct or indirect material financial interest, (ii) appointment of committees, and (iii) indemnification of directors. A meeting at which a quorum is initially present may continue to transact business, notwithstanding the withdrawal of directors, if any action taken is approved by at least a majority of the required quorum for that meeting. SECTION 10: WAIVER OF NOTICE The transaction of any meeting of the Board of Directors, however called and noticed or wherever held, shall be as valid as though taken at a meeting duly held after regular call and notice, if (a) a quorum is present, and (b) either before or after the meeting, each of the directors not present signs a written waiver of notice, a consent to holding the meeting, or an approval of the minutes. The waiver of notice or consent need not specify the purpose of the meeting. All waivers, consents, and approvals shall be filed with the corporate records or made a part of the minutes of the meeting. Notice of a meeting shall also be deemed given to any director who attends the meeting without protesting before or at its commencement about the lack of adequate notice. SECTION 11: ADJOURNMENT A majority of the directors present, whether or not constituting a quorum, may adjourn any meeting to another time and place. SECTION 12: NOTICE OF ADJOURNMENT Notice of the time and place of holding an adjourned meeting need not be given unless the meeting is adjourned for more than 24 hours, in which case personal notice of the time and place shall be given before the time of the adjourned meeting to the directors who were not present at the time of the adjournment. SECTION 13: ACTION WITHOUT MEETING Any action required or permitted to be taken by the Board of Directors may be taken without a meeting, if all members of the board, individually or collectively, consent in writing to that action. Such action by written consent shall have the same force and effect as a unanimous vote of the Board of Directors. Such written consent or consents shall be filed with the minutes of the proceedings of the board. SECTION 14: FEES AND COMPENSATION OF DIRECTORS Directors and members of committees may receive such compensation, if any, for their services, and such reimbursement of expenses, as may be determined by resolution of the Board of Directors to be just and reasonable. ARTICLE IX COMMITTEES SECTION 1: COMMITTEES OF DIRECTORS The Board of Directors may, by resolution adopted by a majority of directors then in office, designate one or more committees, each consisting of two or more directors, to serve at the pleasure of the board. Any committee, to the extent provided in the resolution of the board, shall have all the authority of the board, except that no committee, regardless of board resolution, may: (a) take any final action matters which, under the Nonprofit Corporation Law of California, also require members’ approval or approval of the outstanding shares; (b) fill vacancies on the Board of Directors or in any committee; (c) fix compensation of the directors for serving on the board or on any committee; (d) amend or repeal bylaws or adopt new bylaws; (e) amend or repeal any resolution of the Board of Directors which by its express terms is not so amenable or repealable; (f) appoint any other committees of the Board of Directors or the members of these committees; (g) expend corporate funds to support a nominee for director after there are more people nominated for director than can be elected; and (h) approve any transaction (i) to which the corporation is a party and one or more directors have a material financial interest; (ii) between the corporation and one or more of its directors or between the corporation or any person in which one or more of its directors have a material financial interest. SECTION 2: MEETINGS AND ACTION OF COMMITTEES Meetings and action of committees shall be governed by, and held and taken in accordance with, the provisions of Article VIII of these bylaws, concerning meetings of directors, with such change in the context of those bylaws as are necessary to substitute the committee and its members for the Board of Directors and its members, except that the time for regular meetings of committees may be determined either by resolution of the Board of Directors or by resolution of the committee. Special meetings of committees may also be called by resolution of the Board of Directors. Notice of special meetings of committees shall also be given to any and all alternate members, who shall have the right to attend all meetings of the committee. Minutes shall be kept of each meeting of any committee and shall be filed with the corporate records. The Board of Directors may adopt rules for the government of any committee not inconsistent with the provisions of these bylaws. SECTION 3: PAST PRESIDENTS ADVISORY BOARD There shall be a standing committee of past presidents of the corporation, called the Advisory Board. Members will serve in a volunteer capacity for the purpose of advising the Officers and the Regional Directors in matters designated by the Board of Directors. The Advisory Board, at its own expense, will convene and
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present its recommendations to the Board of Directors. Members of the Advisory Board will have no vote on the Board of Directors unless they have been duly elected to a position on that Board. ARTICLE X OFFICERS SECTION 1: OFFICERS The officers of the corporation shall be a president, a secretary, a financial officer, a vicepresident for Print, and a vicepresident for Broadcast and such other officers as may be appointed in accordance with the provisions of Section 3 of this Article X. Any number of offices may be held by the same person, except that neither the secretary nor the financial officer may serve concurrently as the president, and all disbursements shall be authorized by at least two officers. SECTION 2: ELECTION OF OFFICERS (a) The officers of the corporation, except those appointed in accordance with the provisions of Section 3 of this Article X, shall be chosen by the members, and each shall serve for their terms. The president shall be limited to one two-year term of office at a time and may not serve consecutive terms. (b) A member must have served at least one term on the Board of Directors in any capacity before Serving as president. A member’s past service on the board need not immediately precede his/her term as president. SECTION 3: SUBORDINATE OFFICERS AND STAFF The Board of Directors may appoint, and may authorize the president to appoint, any other officers that the business of the corporation may require, each of whom shall have the title, hold office for the period, have the authority, and perform the duties specified in the bylaws or determined from time-totime by the Board of Directors. SECTION 4: REMOVAL OF OFFICERS Subject to the rights, if any, of any officer under any contract of employment, any officer may be removed, with cause, by the Board of Directors, at a special meeting of the board convened with notice for said purpose, the notice containing the charges for said action and after hearing the officer respond to said charges. The dismissal shall be subject to ratification or revocation by the members in accordance with the voting procedures established in these bylaws. SECTION 5: RESIGNATION OF OFFICERS Any officer may resign at any time by giving written notice to the corporation. Any resignation shall take effect at the date of the receipt of that notice or at any later time specified in that notice; and, unless otherwise specified in the notice, the acceptance of the resignation shall not be necessary to make it effective. Any resignation is without prejudice to the rights, if any, of the corporation under any contract to which the officer is a party. SECTION 6: VACANCIES IN OFFICES A vacancy in any office because of death, resignation, removal, disqualification or any other cause shall be filled only in the manner prescribed in these bylaws for regular appointment to that office. SECTION 7: RESPONSIBILITIES OF OFFICERS (a) President. Subject to such supervisory powers of the Board of Directors, the president shall, subject to the control of the Board of Directors, generally supervise, direct, and control the business and the officers of the corporation. He/she shall preside at all meetings of the members and at all meetings of the Board of Directors. He/she shall have such powers and duties as may be prescribed by the Board of Directors or the bylaws. (b) Vice Presidents. In the absence or disability of the president, the Vice- Presidents, in order of their rank as fixed by the members in electing a vice-president for Print and a vice-president for Broadcast, shall perform all the duties of the president, and when so acting shall have all the powers of, and be subject to all the restrictions upon, the president. The vice president receiving the most votes from the general membership during the most recent election shall be the first to succeed the president in case of absence or vacancy. The vicepresidents shall have such other powers and perform such other duties as from time-to-time may be prescribed for them, respectively, by the Board of Directors. (c) Secretary. The secretary shall attend to the following: (i) Book of minutes. The secretary shall keep or cause to be kept, at the principal executive office or such other place as the Board of Directors may direct, a book of minutes of all the meetings and actions of directors, committees of directors, and, if special, how authorized, the notice given, the names of those present at such meetings, the number of members present or represented at members’ meetings, and the proceedings of such meetings. (ii) Membership records. The secretary shall keep, or cause to be kept, at the principal executive office, as determined by resolution of the Board of Directors, a record of the corporation’s members, showing the names of all members, their addresses, and the class of membership held by each. (iii) Notice. seal and other duties. The secretary shall give, or cause to be given, notice of all meetings of the members and of the Board of Directors required by the bylaws to be given. He/she shall keep the seal of the corporation in safe custody. He/she shall have such other powers and perform such other duties as may be prescribed by the Board of Directors or the bylaws. (c) Financial Officer. The financial officer shall attend to the following: (i) Books of account. The financial officer shall keep and maintain, or cause to be kept and maintained, adequate and correct books and records of accounts of the properties and business transactions of the corporation, including account of its assets, liabilities, receipts, disbursements, gains, losses, capital, retained earnings, and other matters customarily included in financial statements. The books of account shall be open to inspection by any director at all reasonable times.
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(ii) Deposit and disbursement of money and valuables. The financial officer shall deposit all money and other valuables in the name and to the credit of the corporation with such depositories as may be designated by the Board of Directors; shall disburse the funds of the corporation as may be ordered by the Board of Directors; shall render to the president and directors, whenever they request it, an account of all of his/her transactions as financial officer and of the financial condition of the corporation; and shall have other powers and perform such other duties as may be prescribed by the Board of Directors or the bylaws. (iii) Bond. If required by the Board of Directors, the financial officer shall give the corporation a bond in the amount and with the surety or sureties specified by the Board for faithful performance of the duties of his office and for restoration to the corporation of all its books, papers, vouchers, money, and other property of every kind in his possession or under his control on his death, resignation, retirement, or removal from office. officer, employee, or other agent of this corporation, or is or was serving at the request of this corporation as a director, officer, employee, or agent of another foreign or domestic corporation, partnership, joint venture, trust, or other enterprise, or was a director, officer, employee, or agent of a foreign or domestic corporation that was a predecessor corporation of this corporation or of another enterprise at the request of the predecessor corporation. (b) “proceeding” means any threatened, pending, or completed action or proceeding, whether civil, criminal, administrative, or investigative; and (c) “expenses” includes, without limitation, all attorney fees, costs, and any other expenses incurred in the defense of any claims or proceedings against an agent by reason of his/her position or relationship: agent and all attorney fees, costs, and other expenses incurred in establishing a right to indemnification under this article. SECTION 2: ACTIONS BROUGHT BY PERSONS OTHER THAN THE CORPORATION Subject to the required findings to be made pursuant to Section 5, below, this corporation shall indemnify any person who was or is a party, or is threatened to be made party, to any proceeding other than an action brought by, or on behalf of, this corporation, or by an officer, director or person granted related status by the Attorney General, or by the Attorney General on the ground that the defendant director was or is engaging in self-dealing within the meaning of California Corporations Code, or by the Attorney General or a person granted related status by the Attorney General for any breach of duty relating to assets held in charitable trust, by reason of the fact that such person is or was an agent of this corporation, for all expenses, judgments, fines, settlements, and other amounts actually and reasonably incurred in connection with the proceeding. SECTION 3: CONTRACTUAL RIGHT OF NON-DIRECTORS AND NON-OFFICERS Nothing contained in this Article shall affect any right to indemnification to which persons other than directors and officers of this corporation, or any subsidiary hereof, may be entitled by contract or otherwise. SECTION 4: INSURANCE The Board of Directors may adopt a resolution authorizing the purchase and maintenance of insurance on their behalf or of any agent of the corporation against any liability asserted against or incurred by the agent in such capacity or arising out of the agent’s status as such, whether or not this corporation would have the power to indemnify the agent against that liability under the provisions of this section. SECTION 5: FIDUCIARIES OR CORPORATE EMPLOYEE BENEFIT PLAN This Article does not apply to any proceeding against any trustee, investment manager, or other fiduciary of an employee benefit plan in that person’s capacity as such, even though that person may also be an agent of the corporation as defined in Section 1 of this Article. Nothing contained in this Article shall limit any right to indemnification to which such a trustee, investment manager, or other fiduciary may be entitled by contract or otherwise, which shall be enforceable to the extent permitted by applicable law. ARTICLE XIII RECORDS AND REPORTS SECTION l: INSPECTION RIGHTS Any member of the corporation may: (a) inspect and copy the records of members’ names and addresses and voting rights during usual business hours on five day prior written demand on the corporation, stating the purpose for which the inspection of rights are requested, and (b) obtain from the secretary of the corporation, on written demand and on the tender of the secretary’s usual charges for such a list, if any, a list of names and addresses of members who are entitled to vote for the election of directors, and their voting rights, as of the most recent record date for which that list has been compiled, or as of a date specified by the member after the date of demand. The demand shall state the purpose for which the list is requested. This list shall be made available to any such member by the secretary on or before the later of 10 days after the demand is received or the date specified in it as the date which the list is to be compiled. Any inspection and copying under this section may be made in person or by an agent or attorney of the member and the right of inspection includes the right to copy and make extracts. SECTION 2: MAINTENANCE AND INSPECTION OF ARTICLES AND BYLAWS The corporation shall keep at its principal executive office,
ARTICLE XI INDEMNIFICATION OF DIRECTORS. OFFICERS. EMPLOYEES. AND OTHER AGENTS SECTION l: DEFINITIONS For the purpose of this Article, (a) “agent” means any person who is or was a director,
BYLAWS OF THE NATIONAL ASSOCIATION OF HISPANIC JOURNALISTS 28
or if its principal executive office is not in the State of California, at its principal business office in this State, the original or a copy of the articles and bylaws as amended to date, which shall be open to inspection by the members at all reasonable times during office hours. If the principal executive office of the Corporation is outside the State of California and the corporation has no principal business office in this State, the secretary shall, on the written request of any member, furnish to that member a copy of the articles and bylaws as amended to date. SECTION 3: MAINTENANCE AND INSPECTION OF OTHER CORPORATE RECORDS The accounting books, records, and minutes of proceeding of the members and the Board of Directors and any committee(s) of the Board of Directors shall be kept at such place or places designated by the Board of Directors, or, in the absence of such designation, at the principal executive office of the corporation. The minutes shall be kept in written or typed form, and the accounting books and records shall be kept either in written or typed form or in any other form capable of being converted into written, typed, or printed form. The minutes and accounting books and records shall be open to inspection on the written demand of any member, at any reasonable time during usual business hours, for a purpose reasonably related to the member’s interests as a member. The inspection may be made in person or by an agent or attorney, and shall include the right to copy and make extracts. These rights of inspection shall extend to the records of each subsidiary corporation of the corporation. SECTION 4: INSPECTION BY DIRECTORS Every director shall have the absolute right at any reasonable time to inspect all books, records and documents of every kind and the physical properties of the corporation and each of its subsidiary corporations. This inspection by a director may be made in person or by an agent or attorney, and the right of inspection includes the right to copy and make extracts of documents. SECTION 5: ANNUAL REPORT The Board of Directors shall issue annual or other periodic reports to the members of the corporation as they consider appropriate. However, the corporation shall provide to the directors, and to those members who request it in writing, within 120 days of the close of its fiscal year, a report containing the following information in reasonable detail: l. The assets and liabilities, including the trust funds, of the corporation as of the end of the fiscal year. 2. The principal changes in assets and liabilities, including trust funds, during the fiscal year. 3. The revenue or receipts of the corporation, both unrestricted and restricted to particular purposes, for the fiscal year. 4. The expenses or disbursements of the corporation, for both general and restricted purposes, during the fiscal year. ARTICLE XIII CONSTRUCTION AND DEFINITIONS Unless the context requires otherwise, the general provisions, rules of construction, and definitions in the California Nonprofit Corporation Law shall govern the construction of these bylaws. Without limiting the generality of the above, the masculine gender includes the feminine and neuter, the singular number includes the plural, the plural number includes the singular, and the term “person” includes both the corporation and a natural person. Interpretation of the bylaws will be a prerogative of an absolute majority of members of the board. ARTICLE XIV AMENDMENTS New bylaws may be adopted or these bylaws may be amended or repealed by approval of two-thirds of all the members or their proxies, at the assent of these persons. This provision will not apply in the first twelve (12) months of corporate existence, when only a simple majority will be required for these bylaws to be amended. ARTICLE XV OBJECTIVES AND PURPOSES The objectives of this corporation shall be: l. To organize and provide mutual support for Hispanics involved in the gathering or dissemination of news. 2. To encourage and support the study and practice of journalism and communications by Hispanics. 3. To further the employment and career development of Hispanics in the media. 4. To foster a greater understanding of Hispanic media professionals’ special cultural identity, interests and concerns. These Bylaws were approved by the members of The National Association of Hispanic Journalist at their meeting on July 28,1984 in Dallas, Texas.
CODE OF ETHICS
he First Amendment, protecting freedom of expression from abridgment by any law, guarantees to the people through their press a constitutional right, and thereby places on journalists a particular responsibility. The right of people to receive truthful information about events of public interest and to exercise freedom of expression are two of the pillars of a democratic way of life. Journalists, within our daily tasks in the various media, are depositories and guardians of this right and this freedom which belongs to all. Thus journalism demands of its practitioners not only industry and knowledge, but also the pursuit of a standard of integrity proportionate to the journalist’s singular obligation. A free press has responsibilities to all segments of society. We must recognize that society can best be served by media outlets that represent all those segments. Therefore, we must encourage opportunities for all media to have equal access to news sources regardless of style, orientation, language and/or audience. Hispanic journalism tradition, of which we are heirs, is in fact one of the main contributions which Hispanics give toward the betterment of society in the United States of America. With the goal of guaranteeing the right of expression and the right of the people to be informed, we the members of the Hispanic Journalists, proud of our heritage, adopt the following Code of Ethics.
As Hispanics, we are blessed with the opportunity to live and appreciate more than one language and culture. We should be especially aware of the advantages cultural pluralism presents and encourage it. Article 2 The journalist will make every effort to present a proper and just image of those groups which make up society. Thus, he/she will not promote prejudicial or ethnic slurs nor attacks upon a person’s honesty. Article 3 The news organization should serve as a constructive critic of all segments of society. It should vigorously expose wrongdoing or misuse of power, public or private. Editorially, it should advocate needed reform or innovation in the public interest. Article 4 The journalist will endeavor to present an honest version of the news coverage assigned to him/her and should avoid practices that would conflict with the ability to report and present news in a fair and unbiased manner. He/she will show all sides of every valid controversy. This also includes the reporting of background news and the clarification, with facts, of any allegations which the journalist deems false or misleading. Article 5 The journalist will not accept remunerations from outside sources to cover or alter news or editorials. Article 6
fiable sources and will not abuse anonymous sources. Article 7 The journalist will not serve as an auxiliary or agent to a police force, nor surrender voluntarily material which he/she receives or produces as part of his/her professional duties, nor as a journalist will he/she be available to judge those accused in a court of law. Article 8 The journalist has the constitutional right to participate in public life and the tradition to express his/her opinions as a journalist through the appropriate medium. However, in order to maintain public trust in his/her honesty and to prevent situations which might create reasonable doubts about his/her integrity, the journalist must not accept renumerations from sources he/she covers, nor use his/her professional status as a representative of the public for selfish or other unworthy motives. Article 9 Journalists must respect the rights of people involved in the news, observe the common standards of decency and stand accountable to the public for the fairness and accuracy of their news reports. Persons publicly accused must be given the earliest opportunity to respond. Substantive errors must be admitted and corrected promptly and prominently. Article 10 We as the National Association of Hispanic Journalists uphold this Code of Ethics and will actively promote it. Any violations brought to the attention of NAHJ will be promptly considered and, if necessary, acted upon.
Adopted by the members of the National Association of Hispanic Journalists on April 27, 1985
Article 1 The abilities and values of news professionals are enhanced by diversity of expertise interests and backgrounds.
Pledges of confidentiality to news sources must be honored at all costs. Whenever possible, the journalist will endeavor to obtain information from identi-
National Association of Hispanic Journalists 1193 National Press Building Washington, DC 20045-2100 (202) 662-7145 • FAX (202) 662-7144 Web: www.nahj.org • E-mail: firstname.lastname@example.org
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