International Exchange Student Pre-Arrival Guide

Spring 2012

Incoming Exchange Student
Pre-Arrival Guide
Spring 2012 & Calendar Year 2012

University of Illinois at Urbana-Champaign
Study Abroad Office—Student International Academic Affairs

mailing address
115 International Studies Building
910 South Fifth Street
Champaign, IL 61820
U.S.A
phone +1 (217) 333-6322 ~ fax +1 (217) 244-0249
web http://studyabroad.illinois.edu/exchange/accepted/index.aspx

University of Illinois at Urbana-Champaign
Study Abroad Office – Student International Academic Affairs

1

International Exchange Student Pre-Arrival Guide

Spring 2012

TABLE OF CONTENTS
VISAS

3

CHECKIGN IN, ORIENTATION, & DATES

3-4

MEDICAL & IMMUNIZATION HISTORY FORM

4

TEMPORARY ACCOMMODATION

4

GETTING TO CHAMPAIGN-URBANA
& LOCAL TAXI COMPANIES

5-7

PERMANENT ACCOMMODATION

7-10

ACADEMICS & COURSE REGISTRATION

10-16

ACADEMIC CALENDAR

16

STUDENT FINANCES

16-19

INSURANCE

19

SETTING UP YOUR UNIVERSITY OF ILLINOIS E-MAIL

19

WHAT YOU SHOULD BRING

20-22

CAMPUS SAFETY & STUDENT SUPPORT SERVICES

22-23

University of Illinois at Urbana-Champaign
Study Abroad Office – Student International Academic Affairs

2

edu ● Address you will be at in the USA: 400 Turner Student Services Building. you are required to check in with the following offices when you arrive: ● International Student & Scholar Services (ISSS) ● The Study Abroad Office . Checking in with ISSS is mandatory to comply with U. University of Illinois at Urbana-Champaign Study Abroad Office – Student International Academic Affairs 3 . such as University Housing and Campus Recreation. Champaign. and following through on the visa application requirements. You will be able to check in with ISSS the following business day. you will receive pertinent information that will help you prepare for your studies at the University of Illinois at Urbana-Champaign. move into your accommodation first and settle in for the night. John Street. During the respective check-in. you will only be able to check in with ISSS on Friday and the Hold will not be lifted until Saturday. SAO orientation.International Exchange Student Pre-Arrival Guide Spring 2012 VISAS The University of Illinois at Urbana-Champaign cannot apply or pay for your visa. Department of Homeland Security regulations.Student International Academic Affairs (SAO) ● Your academic college or department You are expected to arrive in time for the ISSS check-in. IL 61820 CHECKING IN.S. isss@illinois. you will not be able obtain your i-card until Monday. orientations. January 11. you may not have access to various campus facilities. 2012 and Wednesday. you may not be able to set up a checking account with TCF Bank or use the community buses without paying $1 per ride. 2012. The Hold on your account will be removed 24 hours after you check in with ISSS. 610 E. and college/department academic briefings. please provide the following contact information under the required fields: ● Contact at the University of Illinois at Urbana-Champaign: International Student and Scholar Services. if you arrive late Thursday night. and DATES As a student admitted through the Study Abroad Office. January 9. compiling the necessary documents. Please refer to the ISSS website for details about the required immigration check-in. You are responsible for following the visa application procedures. When completing your visa application. ORIENTATION. and briefing sessions. and applying for your visa can be found here. If you arrive after office hours. Without your i-card. In other words.S. Consequently. VERY IMPORTANT: You will not be able to obtain your i-card until you check in with ISSS. Please plan to arrive in Champaign-Urbana between Monday. Details about entry visas into the U.

2012 from 9:30 a. The ISSS immigration check-in is required. 2012. Your academic college and/or department will contact you about relevant academic orientations or registration briefings. If you find out that your exams end early.edu AGRICULTURAL & CONSUMER ECONOMICS o To be determined Please remember that you are expected to arrive on campus no later than Wednesday. Please read the instructions before completing the History Form. you may change your departure date. 2012 at 1 p. You will need your home doctor to sign the History Form. As of today. douglas@illinois. – 11:30 p. novak2@illinois.edu o Urban Planning: Alice Novak. lkpaden@illinois. cemmer@illinois. You are also required to attend the SAO orientation session: Thursday. o Theater: David Swinford. You will need to submit the completed form to the McKinley Health Center when you arrive on campus. in 160 English Building FINE & APPLIED ARTS—Please schedule individual orientations/advising appointments with your respective department’s Academic Advisor. dswinfor@illinois. but not required. You are expected to remain at Illinois until you complete your final exams. and Tourism: LoriKay Paden. January 11.m. When you receive your syllabus at the start of each class. while the ISSS orientation is highly recommended. University of Illinois at Urbana-Champaign Study Abroad Office – Student International Academic Affairs 4 . The amount will vary depending on the airline and the type of ticket you purchased. You can download the form from here. Information about the ISSS orientation can be found here. although you will likely incur an additional fee. January 13.edu APPLIED HEALTH SCIENCES o Please schedule an individual orientation/advising appointment with the Academic Advisor for Recreation. please note that the ISSS immigration check-in is different from the ISSS orientation.edu o Landscape Architecture: Carol Emmerling-DiNovo. you should be informed of the date of your final exam for that class. 2012 from 9:00 am to 11:00 am in 101 International Studies Building. We recommend that you schedule your date of departure after the last day of exams.m. the following college academic briefings have been scheduled: ENGINEERING—Friday. January 13. MEDICAL & IMMUNIZATION HISTORY FORM You must complete the Medical and Immunization History Form prior to your arrival on campus. January 12.International Exchange Student Pre-Arrival Guide Spring 2012 Further.m. so you will need to complete it before you leave your home country. Sports.edu o Art & Design: Robin Douglas. in 106B8 Engineering Hall LIBERAL ARTS & SCIENCES—Friday.

and Nugent). Busey-Evans. you may be permitted to move in early. and Saunders). However. These contracts usually begin the three to four days before the start of classes. Weston. For University Housing and Private Certified Housing.International Exchange Student Pre-Arrival Guide Spring 2012 TEMPORARY ACCOMMODATION If you applied to and are assigned to a residence hall with University Housing. Garner. Lundgren. If you fly into Champaign's Willard Airport. For more details about early move-in through University Housing. please visit University Housing’s website. Additional options are available from ISSS’s website. Taft-Van Doren. Scott. To get the best deal. there are three main stops on campus: ● Armory Hall (campus) — Get off here if you are staying in Sherman. If you decide to arrive at O'Hare International. Newman Hall. Note that you will need to call for a cab to pick you up from the Illini Union. ● Altgeld Hall (campus) — Get off here if you have a reservation for temporary accommodation in the Illini Union Hotel or to get a taxi to FAR/PAR (Oglesby. you may need to reside in temporary accommodation until the official start of your University Housing contract. you have multiple options to transfer to Champaign-Urbana. you will be charged a nightly fee until the official start of your University Housing contract. the Illini Tower. Snyder. Allen. look for the intercom phone at the main door of the residence hall and buzz the main desk. A list of taxi companies and their telephone numbers are provided at the end of this section. Depending on how you arrange your flight. Blaisdell. Armory House. University of Illinois at Urbana-Champaign Study Abroad Office – Student International Academic Affairs 5 . The shuttle will pick you up from O'Hare's central bus/shuttle center and drop you off in the heart of campus. or any of the Ikenberry Commons halls (Barton. Hopkins. and LAR (Leonard and Sheldon). you will have to pay a nightly charge for the early move-in days. it is possible to costeffectively fly directly into Willard Airport (code: CMI). In other words. Babcock. Depending on your residence hall. A representative will come to the door to let you in. please proceed to any of the options listed above. When you arrive in Champaign. Trelease. Presby Hall. You may call for a taxi from the Illini Union information desk or from the Illini Union Hotel check-in desk. These halls are within walking distance of the drop-off point. GETTING TO CHAMPAIGN-URBANA & LOCAL TAXI COMPANIES The most common way to get to Champaign is to fly into Chicago's O'Hare International Airport (code: ORD). Forbes. Reservations are required. Carr. you should search various sources as well as work with a travel agent. If you arrive after 5 pm and need temporary accommodation. Illini Shuttle is a comfortable coach service that provides connections between O'Hare International Airport and Champaign. use one of the taxis present or call a cab from the list of companies provided at the end of this section to take you to your accommodation.

you will get off at the Illinois Terminal. Armory House. If you get off at Follett's Bookstore. Babcock. Taxis to the Greyhound Station from O'Hare are expensive. Please carry the LEX phone number on you so that you can call them when you arrive at O'Hare and are ready to be picked up. even if you purchase your ticket ahead of time. you may consider taking an Amtrak train. Please note that the Terminal is only open from 5 a. Daniels or Hendrick House. If you are adventurous and do not have large luggage bags. Garner. Please check your reservation for details. Amtrak trains leave from Chicago's Union Station (downtown Chicago) three times daily. Blaisdell. and Saunders). and the Illini Tower). or Ikenberry Commons (Barton. It is possible to walk from ISR to Busey-Evans. When you arrive in Champaign. but they run frequently.International Exchange Student Pre-Arrival Guide Spring 2012 ● ISR (Illinois Street Residence on campus) — Get off here if you live in Townsend. The Armory (good for Sherman Hall. You will need to find your way from O'Hare International Airport to the Greyhound Bus Station. you will get off at the Illinois Terminal. Lincolnland Express (also known as LEX) provides shuttle services between O'Hare and Champaign. too). you may request to be dropped off at one of the following locations: Allen Hall (good for Busey-Evans and LAR. you will need to call for one. Wardall. University of Illinois at Urbana-Champaign Study Abroad Office – Student International Academic Affairs 6 . When you arrive in Champaign. You will need to find your way from O'Hare International Airport to Union Station. and Nugent). or a Megabus coach.get off at Clinton). Weston. If no cabs are waiting at the Illinois Terminal. ISR (Townsend and Wardall. FAR/PAR (Oglesby. While there is a subway train (CTA blue line . Greyhound buses take between two and a half to four hours to get from downtown Chicago to downtown Champaign. and Sheldon if you don't have heavy luggage. Allen. You can pick up a taxi from the Terminal and take it to your housing.get off at Clinton). . Presby Hall. Taxis are available at the Illinois Terminal. Taft-Van Doren. depending on whether the bus is an express or local service. you can walk to the Illini Union to call a taxi. Lundgren. Please see the end of this section for a list of taxi numbers. Snyder. The trains take about three hours to get to Champaign. There is a subway train (CTA blue line . but it can be extremely inconvenient with luggage.12 midnight. Leonard. Carr. as well as Daniels Hall and Hendrick House). You can pick up a taxi from the Terminal and take it to your housing. Scott. it can be inconvenient with luggage.m. Forbes. please show your letter of admission upon boarding. Taxis to Union Station from O'Hare are expensive. Depending on the time of your pick-up from O'Hare. Hopkins. To utilize LEX's student rates. a Greyhound bus. When you arrive in Champaign. Times of the buses change. get off at Follett's Bookstore (campus – to the left of Everitt Lab on your campus map) or the Illinois Terminal. Reservations are required. Reservations are required. Trelease. Seats are not reserved.

There are pros and cons to each option. and off-campus properties owned and managed by independent landlords. While there is a subway train (CTA blue line . where there would be three or more students to a room. Therefore. ask if the cab charges for luggage. If you are traveling with other people. you may be assigned to a suite. University Apartments. In some cases. Tipping ($1-2 extra) is expected. please check the price of your ride before starting your journey. trash removal. Megabus picks up from Chicago's Union Station and drops off at Champaign's Illinois Terminal. make sure that you find out the price for the ENTIRE group and the cost per person. and basic television (although you will need to get a digital box to decode digital programs). especially since most cabs in Champaign are not metered. Benefits of living in a University Residence Hall: ● Rooms are already furnished.International Exchange Student Pre-Arrival Guide Spring 2012 Megabus is an inexpensive service between downtown Chicago and downtown Champaign. Graduate Residence Halls. You can pick up a taxi from the Terminal and take it to your housing. University of Illinois at Urbana-Champaign Study Abroad Office – Student International Academic Affairs 7 . Taxi Companies in Champaign-Urbana: ● Black Cab and Limo — (217) 693-2468 (recommended) ● Orange Taxi — (217) 367-8888 ● Yellow Cab — (217) 355-3553 Reservations are required. When calling for a taxi. each taking about two and a half hours. two students share a room. you will need to be prepared to live in a shared room. Cab fares from Champaign's Willard Airport to the University of Illinois campus is a flat rate and should not be more than $16. Single rooms are few and highly competitive to get. Sherman and Daniels halls are the only two Graduate Residence Halls and are geared towards undergraduate and graduate students. You will need to find your way from O'Hare International Airport to Union Station. The Study Abroad Office does not reserve housing for students. Taxis to Union Station from O'Hare can be expensive. so you will not need to worry about arranging and paying additional fees for electricity. water. it can be inconvenient with luggage. Typically. find out the amount they charge per piece of luggage. When you arrive in Champaign.get off at Clinton). If you have luggage. if you choose to live in one of the University's residence halls. heat. Private Certified Housing. PERMANENT ACCOMMODATION You are responsible for arranging your own housing. Undergraduate and Graduate Residence Halls These properties are traditional dormitories for college students. sewage. If they do charge. ● Utilities are included in the housing charge. There are many options available to exchange students: Undergraduate Residence Halls (URH). you will get off at the Illinois Terminal. There are two trips a day. so you should carefully weigh your needs and preferences against what the different options offer. internet.

you can be released from your housing contract without needing to find someone to sublet from you. NOTE: If you are at Illinois for TWO SEMESTERS. Students in these halls are typically very involved on campus and are keen to meet other students.g. visit this webpage. Sherman and Daniels Hall contracts do not include a meal plan. ● There are computer labs in each hall. Health Professions. ● Some students. although they are available for purchase if you need them. as well as Innovation and Entrepreneurship. have reported that living in a University Residence Hall is more expensive than living off-campus. ● If you choose to live in one of the Living-and-Learning Communities (LLC). 24 hours a day. ● There are NO kitchens in the Undergraduate Residence Halls and limited cooking amenities in Sherman and Daniels Hall. You cannot opt out of the meal plan. in the past. Drawbacks of living in a University Residence Hall: ● Meal plans are part of your Undergraduate Residence Hall contract. ● You will need to share showers and bathrooms. you are responsible for submitting the required applications and signing the necessary contracts. the Arts. ● You will most likely live in shared rooms. ● Guaranteed to be on or within a 5-minute walk to a bus line. For more information on the LLCs. whether international or from the US. You will be financially penalized for canceling your contract. or washing dishes (except for that occasional toast or bowl of cereal). The University Housing website covers housing options for international students in great detail. you cannot cancel your University Housing contract after your first semester on campus. but who then extend their stay at Illinois by one more semester. LLCs are geared towards students with specific interest: Leadership. ● There are Resident Assistants and Resident Directors who can advise you on any matter. while classes are in session.International Exchange Student Pre-Arrival Guide Spring 2012 ● Meal plans are included in the Undergraduate Residence Hall contracts. This also applies to students who are initially accepted for one semester. ● If you are enrolled at the University of Illinois for only one semester. e. Engineering and Science. If you are assigned to Sherman or Daniels Halls. ● It can be noisy. most of which are open 24 hours a day. ● There are rules that are enforced and that residents will need to adhere to. Social Justice. pertaining to under-aged drinking and quiet hours. Global and International Studies. Check out University Housing rates here. There is also no penalty for canceling your contract after your first semester. so you will not need to worry too much about groceries. you will not need to purchase a meal plan. you will find a community of other like-minded students. cooking. When you have decided on your choice of accommodation. You will need to University of Illinois at Urbana-Champaign Study Abroad Office – Student International Academic Affairs 8 .

including those through Family and Graduate Housing. but have been "approved" by the University of Illinois. If you prefer to live by yourself. it is an ideal way to make local friends and be immersed in the life of US college students. Rents and any associated fees have to be paid directly to that property's management. you should avoid this housing option. The rooms in these halls are typically bigger. Housing placement is based largely on the availability of rooms. Several of these are also religiously affiliated. You may also sublease an apartment by signing up to be a roommate with another resident. You could also consider leasing an apartment through Family and Graduate Housing. Catholic for Newman Hall and Presbyterian for Presby Hall. If you receive a stipend from the Study Abroad Office as part of your exchange. An alternative to the University Residence Halls is Private Certified Housing. Applications are made directly with the Family and Graduate Housing (look under "University Apartments"). Off-campus housing is handled separately and independently from the University. with utilities and food. especially if you are only at Illinois for one semester. ● If you live with other US college students. ● You get to control your own expenses. ● Potentially your own bathroom or one shared with fewer residents than what you would have to in an Undergraduate Residence Hall. and independence.International Exchange Student Pre-Arrival Guide Spring 2012 apply online to live in a University Residence Hall. You are strongly encouraged to hold off signing any leases until (1) you have seen the apartment unit yourself and (2) have had the lease/contract reviewed by the Tenant Union. These halls are managed by external property companies. you should arrive at least one full week before orientation. this could be a quieter environment. Advantages of Off-Campus Housing: ● Potentially more privacy. Please note that off-campus apartments. you are encouraged to consider sub-leasing an off-campus apartment from an Illinois student who will be studying abroad. do NOT bill the University Student Account for housing charges.g.g. If you receive a stipend from the Study Abroad Office as part of your exchange. Options can be found on the Study Abroad webpage for Housing in Champaign-Urbana (NetID and NetID password required to view and respond to postings on the Study Abroad Housing Board). Off-Campus Housing If you seek a more social or independent living environment. but are more expensive. e. University of Illinois at Urbana-Champaign Study Abroad Office – Student International Academic Affairs 9 . personal space. Rents and any associated fees have to be paid directly to the housing unit. ● Proper kitchens. You will need to contact the appropriate individuals or property management company directly to set up private housing. If you are interested in private housing. NOTE: Private Certified Housing does NOT bill the University Student Account for housing charges. you should avoid this housing option. e.

to 30-minute bus ride takes you to larger supermarkets located in north Champaign and east Urbana. A 20. ● No 24-hour contact other than your landlord. duration of lease. almost all off- campus apartment contracts run for 12 months (typically August to August) and it will be very difficult for you to get out of the lease without a substantial penalty. especially after the bars close. you should consider the location. so you'll need to purchase furniture. heat. trash removal. There is a small supermarket on the corner of Springfield and Stoughton.International Exchange Student Pre-Arrival Guide Spring 2012 ● It is easier to have guests visit you. it is good idea for you to become familiar with the academic process and culture at our university. Terminology University of Illinois at Urbana-Champaign Study Abroad Office – Student International Academic Affairs 10 . water. Disadvantages of Off-Campus Housing: ● Apartment might not be furnished. ● Apartments may not be close to campus. and how easy it would be for you to get home at night. so you will need to use public transportation to get to and from campus. the availability of bus routes. ● You'll need to pay for at least one month's security deposit and the first month's rent upon signing the lease. and TV. where you can purchase grocery items. sewage. Please remember that it is your responsibility to verify the validity of your lease. cook your own meals. ● Unless you are subleasing an apartment from another individual. All arrangements must be made directly with the leasing agent or the person subletting the apartment. You will be responsible for locating an apartment. Some landlords will ask for the first and last month's rents as well as a security deposit. Each academic unit has a high degree of autonomy over its policies and governance. safety of the neighborhood. including electricity. ● There may be fewer rules that you'll need to observe. When deciding on an off-campus apartment. cost. This may be done through the University's Tenant Union. As you prepare for your studies at the University of Illinois. although neighbors can call the cops on you if there is excessive noise or disruptive behavior. accessibility. ● You may need to arrange your own utilities and pay for these amenities. ● You'll need to buy groceries. ACADEMICS & COURSE REGISTRATION The University of Illinois at Urbana-Champaign is comprised of twelve colleges. Students with an i-card can ride the public buses for "free. and then wash your own dishes." The buses run seven days a week and have late-night routes when classes are in session. one institute and one division. internet. three schools.

While seats may be reserved for particular cohorts of students. Depending on the course. a course is not a student’s ―course of study. It University of Illinois at Urbana-Champaign Study Abroad Office – Student International Academic Affairs 11 . departments release more seats after they have a clearer sense of student demand." while another may look at "Music in Modern History. ENGL 101 Intro to Poetry. As a result. For some courses. In some countries. Some courses have specific topics associated with each section. e. If you do not register for the required sections. and/or laboratory meet: ● ● ● ● ● ● ● M = Monday T = Tuesday W = Wednesday R = Thursday F = Friday MWF = you must attend class on Monday and Wednesday and Friday TR = you must attend class on Tuesday and Thursday When registering for courses. and a third section taught over the second eight weeks of the semester. HIST 200 Intro to Historical Interpretation. offered at different times and at different locations. Each section of a course may be taught by a different instructor. picking up courses that they need and unregistering from courses they do not need or want.. Add/Drop — At the University of Illinois. one section may focus on "Visual History. students still have to "compete" for a fixed number of seats in a course. In the first two weeks of the semester. a course may be called a unit.g. you select and register for ONE section. and in different locations. discussions. you will be expected to register for both a Lecture section and a Discussion-Recitation or Laboratory section. Each section has a unique Course Registration Number (CRN). you should also be aware of when the section you are interested in is offered. Sections — A course may be divided into sections. or paper. and you will not be able to register for the course. students are not guaranteed seats in courses. you will see a "Linked Section" error. This period is known as add/drop. In many cases. When you register for a course. A course could offer one section for a full semester. you will see that each section is taught at different times and days.International Exchange Student Pre-Arrival Guide Spring 2012 Courses — This term is used to refer to an overall class. even if they are required for a student's graduation. In the U. individual departments may control access to some courses. module. This is normally done just before the start of each semester. each section may have its own syllabus as long as the overall objectives of the course are met.S." As you search for courses. e. you will find that each section will specify the days that the lectures.‖ degree or major. If you look at the Class Schedule for ENGL 101. you may find that courses you need are full or closed even if it appears that there are seats available. You must add both the Lecture and the Discussion/Recitation or Laboratory section before you can register for the course. another section in the first eight weeks of the semester. To manage student enrollment.g. In this course. students also begin changing their schedule.

Courses in the humanities and social sciences are known to give "papers. is that there is less academic flexibility in terms of time and what you can study in each class. you will be asked to submit written work very often. will have regular graded homework assignments and lab reports. given the workload and grading requirements. be instances where the teaching and grading style of the instructor will be similar to what you are familiar with. Classes in engineering and the sciences. Remember. The University's extensive library collection and online resources are well organized and easy to use for researching these topics. In other papers. so adequate planning will be necessary in order to finish them by their due date. so instead of one final exam at the end of the semester. "papers" in the US refer to "take home" research and analytical essays that you prepare on an assigned topic. Your instructor might give the class a topic or question and you could be asked to use scholarly articles to support your argument and analysis. Another distinct characteristic in many US classrooms is mandatory attendance. many instructors give continuous assessments throughout the semester. Past exchange students have been shocked that attendance in some classes is required and that it counts towards their final grade. To make the most use of your time here in the US. Past students also commented that there are more requirements per class than what they are used to at their home institution. however. You may also find that you will be expected to speak up in class and to complete assigned readings before each class. you could be asked to summarize and reflect upon articles. The remaining courses on Illinois students' class schedules typically comprise general education requirements and/or electives. An important thing to keep in mind is that lab reports can sometimes be quite long. the type of assessment will depend on the academic field your course is in. how the academic culture at Illinois will affect you will vary individually and from country to country. Culture of U. as well as classes that are not offered at your home institution. most Illinois students limit themselves to three or less courses within their major. it is important that you attend your lectures. you may have weekly quizzes or tests every 3-4 weeks. Again. In other words. discussion sections.S. universities can be different from what you are familiar with. There will.International Exchange Student Pre-Arrival Guide Spring 2012 is in this period that you have a chance to register for courses that you could not get into prior to arriving on campus. on the other hand. Hence. in a big lecture. essays. The common observation that past exchange students have made. For example. labs and/or studios. of course. To attain an all-round education. there may only be one mid-term and one final exam. and/or arguments presented in class. Classrooms and Academic Expectations at Illinois Academic styles at U. you are encouraged to seize this opportunity to enroll in courses unique to the US or Illinois. In general.S. attendance and class participation are calculated as part of your final score. For example. you should University of Illinois at Urbana-Champaign Study Abroad Office – Student International Academic Affairs 12 . When it comes to final exams." Unlike in-class essay exams.

Maximum course load is 18 credit hours. higher-level courses also assign more readings and written work. While we cannot stop you from doing so or prevent your university from expecting you to do so. albeit under specific parameters. Courses with substantial lab or studio time are usually worth 4-5 credits.S. the higher the degree of difficulty. we can strongly advise you against overloading on courses in your major or at the 300-level or higher. While there are some evening classes. classes are held between 8 a. When registering for classes. and 5 p. or participate in social-cultural activities on campus. Each undergraduate degree will require a number of courses. Generally. you may need to invest more than the expected number of hours per week in order to achieve good grades.International Exchange Student Pre-Arrival Guide Spring 2012 avoid taking more than three classes at the 300-level or higher. The remaining courses. This means that students are expected to be flexible in their course choices. this translates into you needing to have many choices in your course selections. We are also not University of Illinois at Urbana-Champaign Study Abroad Office – Student International Academic Affairs 13 . you need to remain a full-time student throughout your terms as a J1 visa holder. We recommend sticking to 12-16 credits per semester.to 300-levels: Undergraduates 400-level: Advanced undergraduates and graduates 500-level or higher: Graduates only The general guiding principle is that the higher the level of the course. We recommend that you have 10-15 course choices per semester so that you have ample options to choose from when you arrive and try to register for classes.m. please pay attention to the level at which the course is offered: 100. If you intend to travel during the weekends or pursue extra-curricular activities. which may constitute half of a student's degree requirements. Most courses are 3 credits each. operate on a liberal arts model and the University of Illinois is not an exception. All international students admitted at the undergraduate level are required to enroll in at least 12 credit hours to maintain full-time status. Course Credits and Course Loads As part of your J1 visa requirements. As we have repeatedly mentioned. Course Registration Undergraduate degrees in the U. most classes will be held during the day. but students will not be pre-placed into those courses. Illinois cannot guarantee that you will be able to enroll in classes you would like or need to take. We recognize that some universities require you to take only courses in your major or at the 300-level or higher. keep to the 12-credit minimum. As an exchange student. will be at the student's discretion. especially within your major. This is not recommended if you plan to visit different parts of the U. Such courses typically meet three hours a week and involve at least 6 hours per week of work outside of class.m.S. Accordingly. Depending on the course. we recommend enrolling in no more than three courses per semester in your major and no more than three courses per semester at the 300-level or higher.

However. Registration for new incoming exchange students typically begins at the end of May (for August entrants) and at the end of November (for January entrants). Instead. you will need to work with your home university advisor and your assigned academic advisor at Illinois. Please remember that as an undergraduate J1 student. There is a chance that your college will not accept your petition. creates some problems when you try to register for courses. For a complete view of what is offered." not your major at your home institution. you have the option of petitioning your academic college to withdraw from the course.= Registration Errors Some of the errors that you may encounter while trying to register for classes: Major Restriction — These classes are restricted only to students in that major. University of Illinois at Urbana-Champaign Study Abroad Office – Student International Academic Affairs 14 . The "W" designation does not affect your Grade Point Average (GPA). Do NOT use the Course Catalog as that does not reflect courses available for the most current semester. but are not able to register for them on your own. Dropped courses will not appear on your transcript and affect neither your GPA nor the number of credits you have attempted. you will need to familiarize yourself with the UI Integrate Self-Service system: Registration Procedures Registration Checklist Registration Help How to Add a Class on UI-Integrate After you have registered for a particular course. If you have academic reasons for needing particular courses. You might also find it useful to preview the textbooks you will need for each course. Please refresh yourself of the enrollment restrictions in the respective subject areas listed in our Application Bulletin. When deciding between courses or sections to add/drop in the first couple of days. it is calculated into the number of credits you attempted.e. Before registering for courses. As a non-degree exchange student. your major on the student information system is listed as "non-degree exchange. It is recommended that you make a decision within the first one or two class periods so as to have adequate time to catch up in another course/section that you choose to add. It is also your responsibility to be aware of the academic deadlines for adding and dropping courses.International Exchange Student Pre-Arrival Guide Spring 2012 able to advise you on what you should take. consider your time availability and the amount of coursework outlined on the syllabus of each course/section. This. you should use the Class Schedule rather than relying on UI Integrate. unfortunately. remove a course from your academic transcript). Withdrawal If you miss the deadline to drop a course (i. you must have at least 12 credit hours per semester. If your college approves your petition. A tentative textbook list for most courses can be found here. a "W" will appear on your transcript for that course. you have the option of dropping a course.

cemmer@illinois. If that happens.edu ○ Urban Planning: Alice Novak. BOTH will not register if one of them conflicts with another course. to accommodate students who need courses for their major. the department or college will need to give you an override before you will be able to register for the course. While the University of Illinois cannot guarantee courses for students. please state the full error message that you received when you tried to register for the course. Course Syllabi University of Illinois at Urbana-Champaign Study Abroad Office – Student International Academic Affairs 15 . please send an e-mail to one of the following contacts: ● ● ● ● ● Students admitted to the College of Fine & Applied Arts — Marian Stone. try to find the section that conflicts and try to find another available time slot.edu Students admitted to all other Colleges — Jerome Ng. Please also provide a brief explanation concerning why you need the course. it will attempt to accommodate students who need courses for their major. Missing Pre-requisites — Previous coursework required. If you encounter the first three errors or are not able to resolve a time conflict on your own. jeromeng@illinois. douglas@illinois. cohms@illinois. UI Integrate will consider you as not having met the pre-requisites to take the course. If there are seats available. Please also provide a brief explanation concerning why you need the course. Please note that some departments do NOT allow instructors to give class overrides.edu Students admitted to the College of ACES — Dawn Berg. jgadbury@illinois. When you contact your Illinois academic advisor. instructors must obtain clearance from their department to admit a student into a course.edu ○ Landscape Architecture: Carol Emmerling-DiNovo. dawnberg@illinois.edu Students admitted to the College of Engineering — Jana Gadbury. within its own constraints. mastone@illinois. dswinfor@illinois. Since courses from your home university are not recorded on Illinois' registration system.edu Students admitted to the College of Liberal Arts and Sciences — Cory Ohms.International Exchange Student Pre-Arrival Guide Spring 2012 please contact your academic advisor at Illinois (see list of academic advisors below).edu ○ Theater: David Swinford. Time Conflicts — If you are signing up for a lecture and a discussion for a course. The best course of action is to send an email to the instructor. While the University of Illinois cannot guarantee courses for students. novak2@illinois. please state the full error message that you received when you tried to register for the course. asking permission to be enrolled in the class.edu ○ Art & Design: Robin Douglas.edu When you write to one of the advisors or to me. In those cases. Consent of Instructor Required — Similar to the explanation above for classes restricted to only students in a major. departments will attempt.

The amount varies on the airline and the type of ticket you purchased. However. You will receive your semester invoice at Illinois in September for the Fall semester and in January for the Spring semester. These fees are not covered under the exchange agreement and you will be responsible for those fees that are not waived under the student exchange agreement with your home university. These courses have different add and drop dates from each other and from full-semester courses. syllabi from previous semesters may be archived on a department's web page. These amounts are correct for 2011-2012. STUDENT FINANCES All exchange students will receive a tuition waiver. ACADEMIC CALENDAR View the complete academic calendar here. please note that some courses are offered in the first half of the semester. you may change your departure date. Depending ton the academic department. The fees listed below are the ones you should expect to see on your invoice each semester. If you find out that your exams end early. depending on your university's agreement with Illinois. As explained in the "Terminology" section above. When you receive the syllabus at the start of each class. University of Illinois at Urbana-Champaign Study Abroad Office – Student International Academic Affairs 16 . you should be informed of the final exam date for that class. Before you pay the invoice. you will still be required to pay various student fees or fees for studio/lab instruction. As you look towards personal travels at the end of the semester. The deadlines for undergraduate students are also different from those of graduate students. All amounts in US dollars.International Exchange Student Pre-Arrival Guide Spring 2012 Syllabi for courses are typically not available until the start of classes. Fee Type Health Service Fee Transportation Fee Health Insurance Fee 1 SORF (Student Organizations Resource Fund) Fee 2 Krannert Fee 2 New International Student Fee 3 Orientation Accommodation ($50/person per night for three nights) Fee Amount (USD) 229 50 219 6 20 35 150 Click here to read more on the details regarding each fee and how they are determined. while others are offered in the second half of the semester. Please be aware of the differences. Please pay particular attention to the last days to add and drop classes. albeit for a fee. we recommend that you schedule your date of departure AFTER the last day of exams. we will ask you to meet with one of SAO’s staff members to verify the actual amount that you will have to pay.

gas. which provides students with legal counsel and related support. instead of buying. You will receive an e-mail through your University of Illinois e-mail account that your e-bill is ready on UI Integrate. and $200-$400 on utilities. such as the AfterGlow series and Krannert Uncorked. One way of saving money is to buy used textbooks or rent.International Exchange Student Pre-Arrival Guide Spring 2012 1 You can petition for this fee to be waived provided you demonstrate equivalent or better coverage. before you request to exempt out of the Student Health Insurance. trash removal. textbooks. The Krannert Fee is used to support community programming at the Krannert Center for Performing Arts. referred to as e-bills. University of Illinois at Urbana-Champaign Study Abroad Office – Student International Academic Affairs 17 . we recommend paying the SORF (Student Organization Resource Fund) Fee and the Krannert Fee. Download the pdf version of your e-bill. are free and open to the public. Please look for an e-mail from SAO inviting you to set up an appointment to meet with a staff member for these e-bill reviews. We hope that you do not claim a refund on this fee so that such programs may continue. Other students have found electronic versions of textbooks or articles and have opted to download them onto their iPad or Kindle. 3 For more information on this fee. and the Tenant Union. and other living expenses. 2 Students may claim a refund for these fees. Some instructors may also place readings on Course Reserve in the Library. internet service. such as electricity. If you opt to live in non-University Housing accommodation. An estimated cost of living estimate breakdown can be found here. Money from the SORF Fee provides funds for Registered Student Organizations. The Study Abroad Office will cross-reference your e-bill with the exchange agreement your home university has with the University of Illinois. you will need to budget for housing and meals. light to moderate entertainment. These programs add very important cultural elements to the University of Illinois landscape and experience. Our staff will then inform you of the total amount that you will need to pay. please schedule an appointment with the Study Abroad Office. you should plan to spend $400$750 per month on rent. $200-$400 per month on food and groceries.edu//students/intl_student_fee. are normally distributed around the second week of classes. you should wait until you receive your class syllabus before buying any textbooks or reading packets. and cable. However.shtml In addition to the above fees. which form a big part of campus life. Actual rates for University Housing accommodation and meal plans can be found here. heat. water. books and supplies. However. You can do so through the Illini Union Bookstore. Paying Your Bill Student invoices. which helps students with housing problems and leases. Print your e-bill and bring it in to the Study Abroad Office at your scheduled time for review. Claiming a refund on this fee will cut access to these services. Depending on the agreement. Many of these programs. This fee is also used to finance Student Legal Services. please visit http://isss.illinois. SAO may pay your Student Health Insurance. which you can either download onto your computer or take out for a few hours. Whatever you choose to do.

along University Avenue. There are five banks on campus: ● ● ● ● ● Busey Bank (located on the corner of Green Street and Sixth Street) Freestar Bank (located on the corner of Green Street and Wright Street) PNC (located on Green Street between Fifth and Sixth Streets next to Coldstone Ice Cream) . the Study Abroad Office strongly recommends that you open a checking account with a local US bank. 15. away from the Park. there are transaction fees for wire transfers. You may also pay by wire transfer from you home bank. Lastly. Please note that credit card transactions are subject to a convenience fee. east corridor) There is also a Chase Bank that is a national bank with multiple ATMs around town. The closest Chase Bank office is on the corner of University Avenue and Randolph Street in downtown Champaign. or MasterCard credit cards only). NY 10004 ABA/Routing Number: 021000021 (provide this identifier if your wire transfer is coming from a US bank) SWIFT ID: CHASUS33 (provide this identifier is your wire transfer is coming from a nonUS bank) Account Title: University of Illinois Accounts Receivable Account Number: 840783682 Reference: Student Name and UIN (must be on wire transfer) For more information about billing and payment. The Green West bus will take you close: get off on the corner of State Street and University Avenue by West Side Park and walk one block east. you will be able to wire money into your US checking account. allow 10-15 business days for wire transfers to be completed. including campus. Discover. which you can use to pay your student account with no transaction fees. A checking account provides you with paper and electronic checks. so that you can use them as deposits when opening an account.this is a national bank University of Illinois Employees’ Credit Union (located on the first floor of the Illini Union. You may wish to bring some traveler's checks or banker's drafts. If you choose this latter option. The relevant information needed to arrange a wire transfer are as follows: Bank: JPMorgan Chase Bank NA Address: 4 New York Plaza. To avoid transaction fees and minimize inconveniences when it is time to pay your e-bill. Chase Bank will be at your right. please click here. Flr. You will also be able to use the ATMs of local banks to withdraw money and avoid transactions fees that you would otherwise incur if you used your credit/debit card from your home bank. However.this is a national bank TCF Bank (located on the first floor of the Illini Union Bookstore on Wright Street) .International Exchange Student Pre-Arrival Guide Spring 2012 You will be able to pay your e-bill in-person (cash and checks only) or online (American Express. University of Illinois at Urbana-Champaign Study Abroad Office – Student International Academic Affairs 18 . New York.

To find out more details about exempting out of the Student Health Insurance and the deadlines to do so. which is the United Health Allies discount card. you can request a temporary one by contacting the Student Insurance Office for a new permanent card. which may cover theft of your property. In addition. please seek help from CITES. please check with SAO before you make any request to exempt out of the Student Health Insurance. You can also download the card from here. you will receive two insurance cards in the mail. Keep this card in your wallet in case you have to seek medical attention outside of McKinley. refer to this page. this discount card makes you eligible for discounts from various healthcare providers. Bank of America is affiliated with various international banks overseas. You will also receive a white card. Once you have set up your e-mail account. Urbana and campus. all students pay the Health Service Fee. You may contact the Student Insurance Office with any questions you may have. For more information about what is covered by the Health Service Fee and the Student Health Insurance. and trip delays or cancellations. it is important to verify that your mailing address is correct. The gray card is your insurance card. SETTING UP YOUR UNIVERSITY OF ILLINOIS E-MAIL University of Illinois undergraduate students set up an email account using Google Apps @ Illinois. lost luggage. At the end of August. Because you will be enrolled in the University Student Health Insurance. these cards will be sent to the address listed in your UI Integrate account. If you have any trouble setting up or accessing the email. You can find instructions on how to set up your new email here. University of Illinois at Urbana-Champaign Study Abroad Office – Student International Academic Affairs 19 . Please note that Bank of America does not have any physical bank offices in town. Please keep in mind that this insurance covers medical and health services only. Check with your home bank if they are affiliated with Bank of America. If you already have insurance coverage. vision. INSURANCE All University of Illinois students are automatically enrolled in the University Student Health Insurance. you may choose to exempt from University Student Health Insurance.International Exchange Student Pre-Arrival Guide Spring 2012 Bank of America has various ATMs in Champaign. You should consider purchasing travel insurance. For more information about Google Apps @ Illinois. and dental services. you might be able to access Bank of America ATMs for no fee. please click here. Because the student health insurance does not cover certain prescriptions. You will likely find travel insurance useful. If they are. especially if you plan to travel to different areas within or outside of the US. If you do not receive these cards or have lost them. which covers services and programs offered by McKinley Health Center and the Counseling Center. As stated above. refer to this page. you can access your new email here. Therefore.

visiting speakers or lectures. Have light and comfortable clothes. ● From March on: Temperatures should start to warm up. with moderate fall and spring seasons in between. For instance. For the latest weather in Champaign-Urbana. dry winds. If you’re lucky (if you like warm temperatures). ● August to December: Temperatures will still be warm. WHAT YOU SHOULD BRING Illinois Weather The Midwest has a broad range of weather. be prepared for humid summers and very cold winters. hats. Most importantly. October starts cooling down as the leaves turn different shades of brown. December is when wind chills start becoming a problem. With cold. ISSS will send out announcements about workshops and reminders about immigration documentation. especially for early September. Clothing University of Illinois at Urbana-Champaign Study Abroad Office – Student International Academic Affairs 20 . Make sure you have a warm outer coat that is waterproof. A lot of useful and essential information are sent out to students at their University of Illinois e-mail address. ● January to early March: Temperatures will remain around or even below freezing. Be prepared for wind chills. when temperatures will head into the 20s degrees Celsius. Use moisturizers on your face and body to reduce drying. and gloves are strongly advised. click here. so make sure you have appropriate clothes and an umbrella or waterproof coat. click here. You may find that there might be more rainy days during the Spring season. Scarves.International Exchange Student Pre-Arrival Guide Spring 2012 It is important that you set up and regularly check your University of Illinois e-mail account. ● Then again. or special programs that will help with your academic and professional development. However. For the average temperature and precipitation in Champaign-Urbana. especially for April and May. Wear light and comfortable clothes. there's less rain. likely humid in August and September. your skin will take a beating. Temperatures take a noticeable dip in November and December. this being central Illinois. which can force temperatures below freezing. unlike spring. A light jacket will become necessary during this period. We may have summer-like temperatures all the way through November or winter may come in early October! In the spring semester. we may have winter-like temperatures all the way through May or summer may come in early March. weather is always unpredictable. summer weather. the campus sends out emergency notifications via e-mail if a significant incident occurs. yellow and orange. You may also get a hint of muggy. Your academic department or college may also distribute information about career and internship fairs. summer temperatures could come as early as late March.

waterproof hiking boots are helpful. and other products for skin protection. lip balm. Items to keep you warm during the colder months. hat. you may still wish to bring the following items with you: ● ● ● ● ● ● Adapter plugs for electronic equipment (NOT voltage converters) Music player/iPod and/or a small radio Camera Shaver Laptop with supporting accessories Alarm clock (try to not only rely on your cell phone) Please ensure that all appliances operate on 110-120 volts and are fitted with US-style plugs. please ensure that you purchase the appropriate plug adapters. or Walmart. right here on campus. you can buy them from Walgreens on Green Street (between Fifth and Fourth Streets). unless they are attending a special function. For the winter. but may be purchased from stores such as Meijer. you may purchase one when you arrive in Champaign-Urbana. Urban Outfitters is expensive. such as bed sheets. gloves. you may also purchase bedding from Urban Outfitters on Green Street (between Sixth and Fifth Streets). Baggage Your luggage should have wheels or a trolley for easy carriage. e. Champaign-Urbana is a casual town and few people dress up to go to restaurants or the clubs. comfortable walking shoes. shorts and/or skirts. If you wish to bring electrical goods. If you need additional pillows. T-shirts. you may use adapter plugs. The typical weekend attire includes button-down shirts and jeans for men and a slightly more fancy blouse and jeans for women. You can get to these stores by taking buses from Champaign-Urbana's public bus system. also here on campus. track/tennis shoes. and a fleece blanket.g. Bedding. I recommend multipurpose jackets that have multiple layers that you can combine or remove to fit the weather. scarves. although many students simply wear regular athletic or tennis shoes. Remember that you will very University of Illinois at Urbana-Champaign Study Abroad Office – Student International Academic Affairs 21 . semi-formal shoes. a thick outer coat with a waterproof exterior shell. However. Depending on your time of arrival. Alternatively. Check out their website here. pillowcases. If you don't wish to carry a pair of boots in your luggage. the waterproof hiking boots are helpful in the snow and when the snow melts and everything gets mushy and messy. Electronics Many of the electrical goods that you are familiar with at home will be available in Champaign-Urbana. Sun block. Semi-formal wear for nights out. However. You should not anticipate the availability of blankets and duvets on your first day. moisturizer. Please remember that you are responsible for lifting and carrying your own luggage. sunglasses. and winter caps.International Exchange Student Pre-Arrival Guide ● ● ● ● ● ● Spring 2012 Light clothing for the hotter/warmer months. such as sweaters/pullovers. MTD (no payment needed with your i-card). Personally. Target. khakis. Footwear: Sandals/slippers.

You have many service plan options. If you encounter any problems at immigration. T-Mobile. and important documents in your carryon. extra clothing. Wherever you choose to buy your cell phone or service plan from. Please note that U. Notice of Admission. Do not draw attention to yourself or your group. visa. Cell Phones Once you arrive in Champaign-Urbana. They are located on 715 S. Alternatively. Blink Mobile appears to offer short-term service plans. You can visit Blink Mobile to buy a phone and service plan. flights you are allowed a maximum of two check-in pieces. you can buy prepaid phones from additional carriers such as Boost Mobile and Virgin Mobile. including your DS-2019. check the details. Disconnect from you iPod or mp3 player. University of Illinois map. When you go out at night. especially after dark Stay in well-lit areas. you may decide to purchase a new cell phone or a SIM card for a cell phone from your home country. Any single piece of check-in that weighs more than 50 pounds will be subject to excess baggage charges. On some U. A laptop bag typically does not count towards the carry-on limit. Check with your airline for up-to-date baggage information. The major networks through Blink Mobile include AT&T. Transportation Security Authority limitations regarding the carrying of liquids. and your housing offer.International Exchange Student Pre-Arrival Guide Spring 2012 likely be carrying more items back home with you.S. The carry-on must be small enough to fit under the seat on your aircraft or in the overhead compartments. You are allowed one carry-on luggage. Please note that many carriers require a 2-year contract and there is a financial penalty for terminating a contract early. please call the Emergency Dean at (217) 3330050. If something does not look right or your gut instincts say that you should cross the street.S. but do not get so inebriated that you misbehave. so do not bring too many items to Champaign. Nonetheless: It is not advisable to walk alone. follow your gut. flights. all relevant pre-arrival information. Most importantly. and each piece cannot exceed 50 pounds (about 23 kgs). especially as you make your way home from bars. have poor judgments. but check with your airline. and Sprint. gels and aerosols on aircrafts are enforced on domestic and international U. use your common sense! University of Illinois at Urbana-Champaign Study Abroad Office – Student International Academic Affairs 22 . passport. Please note that many US airlines now charge fees for luggage. CAMPUS SAFETY & STUDENT SUPPORT SERVICES The University of Illinois and the surrounding cities of Champaign and Urbana are generally safe. or become a target of crime. have fun. Put your mobile phone away and pay attention to your surroundings.S. You should carry some toiletries. Sixth Street on campus (across the street from the Turner Student Services Building). You can pay on a monthly basis with limited or unlimited minutes and/or texts.

and Transgender Resource Center McKinley Health Center Religious Organizations Student Accounts and Cashiers Student Insurance Student Legal Services University Housing Women’s Resources Center Hopefully. If you call this number.m. ● SAO advisor-on-duty: (217) 333-6322 [available 24 hours] If you need support or assistance in any other areas.International Exchange Student Pre-Arrival Guide Spring 2012 Read up on the University Police’s Safety Resources and watch the Campus Safety Video.m. Utilize the CU-MTD Safe Ride scheme and become familiar with the locations of the Emergency Phones. Sunday–Thursday and until 5 a. the information provided in this Pre-Arrival Guide has been helpful. Become familiar with the campus and community bus routes. A few routes run until 3 a. Gay. Safe Walks will arrange for someone to walk you home. If you have questions. Bus routes may be downloaded onto your smart phone or PC. Bisexual. University of Illinois at Urbana-Champaign Study Abroad Office – Student International Academic Affairs 23 . Friday and Saturday. please write to afairba2@illinois. the University of Illinois at UrbanaChampaign has one of the best Student Affairs divisions in the country and there will be someone who can help you. Here are some essential student support services on campus: ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● Computing Support Counseling Center Dean of Students Disability Resources and Educational Services Emergency Dean ―I Watch for Illinois‖ Safety Program International Student and Scholar Services Lesbian. Save the following emergency numbers to your cell phone: ● Emergency Dean: 333-0050 ● University Police: 911 or 9-911 from a campus phone ● Safe Rides: (217) 265-7433 ● Safe Walk: (217) 333-1216.edu.