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Note-1: For the purpose of this schedule the term Head of RMS Division includes
Head of a RMS Division in Group ‘A’ and Group ‘B’. The Head of RMS
Division will exercise these financial powers as per operational
requirements in respect of offices/establishments under his administrative

Note-2: The powers in this Schedule are subject to the limitations and restrictions
laid down in the Delegation of Financial Powers Rules, 1978 regarding the
financial powers of the authorities subordinate to the President and they
can be exercised only in respect of the Officers and the establishment
under the control of the Director General (Posts).

Note-3: The powers mentioned herein shall be exercised subject to the condition
that expenditure involved shall be met from the funds placed at his
disposal by competent authority.

Note-4: No work requiring sanction of higher authorities may be sanctioned by the

Officer in parts as two or more distinct works.

Note-5: These powers shall not be delegated further nor any person shall be
authorized to exercise these powers.

Note-6: Financial Powers contained in this Schedule shall be exercised keeping in

view the conditions and limitations contained in the Delegation of financial
Powers, General Financial Rules, Financial Hand Book Volume-I,
Fundamental Rules & Supplementary Rules, Departmental Code Books,
Manuals and instructions/guidelines issued by the Ministry of Finance from
time to time.
Note-7: All conditions/instructions as contained in column-4 of the schedule shall
be complied with while exercising financial powers so delegated.

Schedule of Financial Powers of Head of RMS Division

Sl. Item of Expenditure Extent of Financial Rules, orders,

No. Powers Delegated authority
1 2 3 4

(a) Overtime allowance: (for As per monthly ceiling Subject to OTA Rules
all eligible categories) prescribed by and also general orders
concerned issued by the
circle/regional head for department from time
the divisions under to time.
(b) May sanction house rent As indicated in column DGP&T No. 18/11/58-CI
allowance to holders of (2) dated 28-11-58
permanent and temporary
posts provided that: -
i)The allowance is at the rates
sanctioned by Government,
ii)The holders of the posts are
entitled to rent free
accommodation and no rent
free accommodation is
available at the place

(a) May sanction non- Up to Rs. 5,000/- in Schedule-V read with

recurring contingent each case. Rule-13 (2) of DFPRs
expenditure, powers for which
are not provided for

(b) Embedding of cash/mail Up to Rs. 5,000/- in Schedule-V read with

chests, purchase of technical each case Rule-13 (2) of DFPRs
books/maps, painting of Letter
boxes, Sign boards, notice
boards etc.

(c) Purchase of equipments Up to Rs. 5,000/- in Annexure to Schedule-V

and consumables connected each case of DFPRs
with computers and other
(d) May purchase furniture Per annum per Annexure to Schedule-V
and fittings for offices, office:- of DFPRs. The power
including tiffin rooms, rest HSG MBCs/TMOs/ delegated is subject to
rooms, holiday homes, Divisional Office-Up to overall annual ceiling of
inspection rooms/quarters etc. Rs.50,000/- Rs. Two Lakh only for
LSG MBCs/TMOs-Up to the Division as a whole
Rs.25,000/- and also after framing
PSO-Up to Rs. 15,000/- of necessary norms by
HRO/SRO-Up to the Directorate
Office of ASRM/IRM and
Mail/Record Office
under Time Scale
officials-Up to Rs.

(a)May sanction all rates and Full Powers Annexure to Schedule V

taxes legally assessed on of DFPRs
buildings and vehicles in their

(b)Water, electricity and Gas Full Powers Annexure to Schedule V

charges of DFPRs

(c) Renting of buildings for Without FRAC:- Rule-13 (2) and

office use A1 & A city-Up to Annexure to Schedule V
Rs.5,000/-per month of DFPRs
B1 & B2 city-Up to This is subject to hiring
Rs.4,000/- per month of building as per SOA,
Other cities-Up to prevailing market rent,
Rs.3,000/- per month rent being paid by
organizations for similar
type of accommodation
and Govt. approved rate
of rent for the locality.
A quarterly report on all
such hiring cases should
be sent to PMG with a
copy to the DAP. These
case should also be
seen at the time of

(d) Fixed Stationary charges Full Powers in Rule 341 of Postal

and fixed contingent allowance accordance with the Manual Vol.-II
scale/ norms fixed by
the department from
time to time
(e) Replacing, repairing, Up to Rs. 2,000/- in Annexure to Schedule V
cleaning, oiling, shifting, each case. of DFPRs
purchase of spare parts for
repairing, for electrical/light
fittings, fans, air and water
coolers, typewriters,
instruments, minor
equipments & apparatus,
including electric stencil
cutters (duplicating machines)
telephone instruments,
photocopiers, fax machines,
franking machines etc

(f) Repair of boats, bicycles, Up to Rs. 500/- in each Annexure to Schedule V

mopeds, motorcycles, 3 case of DFPRs
wheelers, tricycles, handcarts

(g) Maintenance of gardens Up to Rs. 1,000/- per Annexure to Schedule V

month in each case of DFPRs

(h) Legal charges, and May incur an amount Annexure to Schedule V

obtaining copies of payable at the rate and of DFPRs
judgements scale fixed by the Govt.
from time to time
(i) Advertisement charges for Up to Rs. 5,000/- in Annexure to Schedule V
calling tenders for mail each case through of DFPRs.
contracts, buildings etc, and DAVP Advertisements to be
advertisements of products, released through DAVP
services and initiatives of the only.

(j) Hiring of accommodation Up to Rs. 5000/- in Annexure to Schedule V

for holding examinations and each case of DFPRs
for other purposes e.g. holding
customer meet etc.

(k) Hiring of generators, Up to Rs. 5,000/- in The power should be

water/air coolers, heaters, air- each case. utilized only after issue
conditioner, other equipment of norms/guidelines on
like franking machines etc. the subject by Postal
(l) Hot and cold weather Up to Rs. 5,000/- only Annexure to Schedule V
charges in each case of DFPRs

(m) Emergent purchase of Up to Rs. 50,000/- per Rule 13 (2) read with
articles of stock & stationery annum after obtaining Annexure to Schedule V
not ordinarily available in the Non-Availability of DFPRs.
stock Certificate from PSD
4 Repairs of Buildings

(a) May sanction petty works Up to Rs. 10,000/- Annexure to Schedule V

- per annum per departmental of DFPRs
(b) May sanction annual or Up to Rs. 15,000/- Annexure to Schedule V
special repairs/maintenance of DFPRs
expenses to Departmental
buildings - per annum per

(c) May sanction petty Up to Rs. 2,500/- only Annexure to Schedule V

works/special repairs/ per rented building per of DFPRs and subject to
maintenance expenses in annum in each case the following
rented building conditions:-
(i) Such expenditure
may be incurred only if
the landlord refuses to
meet the expenditure.
(ii) The expenditure
should be deducted
from the rent payable to
landlord and other
conditions stipulated in
Rule 391 of FHB Vol I
should be fulfilled.

5 (i) May sanction expenditure Up to Rs.1,000/- per Rule 13 (2) of DFPRs

on carriage of mails by modes month in each case
other than rail and air

(ii) May sanction temporary Up to Rs.5,000/- in Rule 13 (2) of DFPRs

arrangements for conveyance each case for a period
of mails without calling of three months only

(iii) May sanction payment for Full Powers in respect Annexure to Schedule V
provision of escorts for of escorts from State of DFPRs
carriage of cash Police Force

6 Write-Off

(i) May write off value of Up to Rs.1,000/- in OM No. 6-14/87-Fin.Co-

spoiled/damaged postage/ each case, not ord dated 26-3-2001
recruitment fee stamps exceeding Rs.50,000/-
per annum
(ii) May write off articles of In all cases where OM No. 6-14/87-Fin.Co-
dead stock, used up original price of stock ord dated 26-3-2001
equipment was not more than Rs.
1000/- subject to an
overall limit of Rs.
50000/- per annum
7 Refunds

(i) Refund of postage on Full Powers OM No. 6-14/87-Fin.Co-

articles which have been ord dated 26-3-2001
maliciously sent unpaid for the
purpose of annoying the

(ii) Refund of coins, currency Full Powers OM No. 6-14/87-Fin.Co-

notes, unused loose postage ord dated 26-3-2001
stamps, unused postcards,
empty unused embossed
envelopes or stamp booklets
found in the letter boxes or at
post office counters and
credited in the accounts of the

(iii) Refund of amounts over Full Powers OM No. 6-14/87-Fin.Co-

paid by or short paid to a ord dated 26-3-2001
member of the public and
found excess in the accounts
of an office

(iv) Refund of earnest money Full Powers in respect OM No. 6-14/87-Fin.Co-

received from tenderers with of tenders within the ord dated 26-3-2001
their tenders in respect of competency of
contracts divisional head

(v) Refund of air surcharge Full Powers OM No. 6-14/87-Fin.Co-

or the difference between the ord dated 26-3-2001
air mail fee-cum-postage, in
case of surcharged air mail
articles which are subjected to
delay beyond the time
ordinarily taken for the
delivery thereof consequent on
such articles being sent by the
surface route due to fault of

8 Miscellaneous

(a) Printing of rate charts, Up to Rs.10,000/-per Rule 13 (2) of DFPRs

mailers, brochures and other annum for all activities
material required for taken together
publicizing the products,
services and initiatives of the
Department – and distribution
to post offices, marketing
executives and customers

(b) Holding of customer Up to Rs. 5000/- for Rule 13 (2) of DFPRs

meets: preparation folders, each meet with a
hiring/transport of ceiling of Rs. 1000/- on
equipment/staff, hiring, Rs. 100/- per
tea/coffee/other soft drinks & head on tea, snacks
snacks, and other activities etc. and Rs. 50/- per
necessary for conducting head on stationery and
customer meets ancillaries

(c) May provide to members Per annum per Rule 13 (2) of DFPRs
of staff undertaking any person:-
activity that facilitates i)Visiting Cards-Up to
marketing of products/services Rs.500/-
or initiatives of the
Department: ii) Reimbursement of
cell phone charges-Up
to Rs.4000/-

A maximum of 10
persons in a Class-I
division and 06 persons
in a Class-II division.

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