MINUTES OF THE MEETING TAKEN BY SECRETARY [POSTS] WITH NATIONAL FEDERATION OF POSTAL EMPLOYEES AND ITS AFFILIATED SERVICE

ASSOCIATIONS ON 13.01.2009 TO DISCUSS 19 POINTS CHARTER OF DEMANDS.
Secretary [Posts] [Chairperson] took a meeting with National Federation of Postal Employees and its affiliated Service Associations on 13.01.2009 to discuss 19 points Charter of Demands. The following were present Official Side 1. Shri.S.Samant, Member, Postal Service Board 2. Shri. R.K.Singh, Member, Postal Service Board 3. Shri. Kamlesh Chandra, DDG(P) 4. Shri. A.K.Sharma, DDG[Estt] 5. Shri.V.C.Kajla, Director (SPN) 6. Shri.SubhashChander, Director (SR & Legal) Staff Side 1. Shri.K.Ragavendran, Secretary General, NFPE 2. Shri. K.V.Sridharan, General Secretary, AIPEU Group 'C' 3. Shri. Giriraj Singh General Secretary, AIRMS & MMS Employees Union Gr.'C 4. Shri Ishwar Singh Dabas, General Secretary, AIPEU Postmen & Group 'D' 5. Shri.P.Suresh, General Secretary, AIRMS & MMS Employees Union. MGs&Group'D' 6. Shri.S.P.Mukherjee, General Secretary, AIPAOEU, Group 'C'&'D' 7. Shri.P.Rajanayagam,General Secretary, AIPAEA. The meeting started with brief introduction of both staff side and official side members, followed by preliminary remarks of Secretary General, NFPE in which he thanked the Chairperson for having a meeting with the staff side. The other points which were covered by the Secretary General in his preliminary remarks are as under: (a) Timely holding of Periodical & JCM meetings; (b) Minutes of the meetings to be issued urgently; and (c) For discussing emergent/urgent items, senior officers may grant meeting/interview at short notice. The Chairperson responded positively to the Staff Side with the observation that in regard to unscheduled meetings, it may not always possible for the officers to meet the staff side members. Further, considerations of agenda items etc in such meetings may also not be feasible as the officers have to get the requisite feedback from their units before meeting the staff side. Therefore, item wise discussion was held and the gist of discussion is as follows: Item No.1: Modify and improve the recommendations of Nataraja Murti Committee and reject the retrograde recommendations. The staff side apprised that the Report of Nataraja Murti Committee was still under examination by a group of Senior Officers of the Department. However, the Chairperson agreed to the demand of the Staff Side to get release of the report expedited. Item No.2: Re-fix the wages all Paid substitutes RRR Candidates Part Time / Contingent w.e.f. 1.1.2006 on the basis of 6th CPC Revised Pay Scales. The Staff Side was apprised that as advised by Internal Finance Wing, the issue was being referred to the DOP&T. On the point of taking into account HRA, CCA etc, for computing the wages, the Chairperson directed for examination of the matter. Item No.3: Exempt Postal Department from the purview of Screening Committee and fill up all vacant posts in all cadres immediately. The attention of Staff Side was drawn to the 'Action Taken Report' in this regard which indicates various actions taken by the Department. The Chairperson further informed the Staff Side that a meeting with Secretary (Personnel) on this issue likely to be held soon. Item No. 4: Hold Periodical Meeting and JCM Departmental Council / RJCM Regional Council meetings as per the schedule. The Staff Side was informed that in future meetings will be held as per schedule. Item No. 5 and 6: [i] Implement all issues of April 2007 Strike Settlement. [ii] Negotiate and settle the sectional charter of demands submitted by Federations and unions on 15.02.2008. The Staff Side was informed that the present position in regard to the issues referred to above has been shown in the Action Taken Report circulated among them. However, the Staff Side drew the attention of the Chairperson to the following issues which were part of the above references. (a) abnormal delay in payment of OTA and Medical reimbursement. (b) Filling up of residual vacancies. (c) Conferring of temporary status on casual labourers. The Chairperson stated that the above issues will be examined. In the context of filling up of residual vacancies, Member (P) suggested the staff side that their circle unions may have a meeting with the Circle Heads.

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Item No. 7: Finalize Cadre Review for all cadres - Creation of a separate establishment for System Administrators and redressing their current problems. In the meeting held on 16.09.2008 with the staff side under the Chairpersonship of the then Member (P), the Federations were advised to submit detailed proposals to facilitate examining their demands. The proposals from the Federations are still awaited. However, during the course of discussion on this item, the staff side inadvertently mentioned that they had submitted the proposals. In fact the proposal are yet to be received and these will be examined after receipt. In the context of cadre restructuring of System Administrators, the staff side stated that the interest of the existing incumbents should be taken care of, upon which Member [D] made it clear that this aspect will be looked into. Item No. 8: Improve the ACP and make it applicable to Postal Employees. The staff side was informed that formal order from Department of Personnel & Training / Ministry of Finance on the modified ACP scheme are awaited. The issue will be examined after receipt of details from DOP&T /Ministry of Finance. Item No. 9: Remove all trade union victimization in all Circles and end irrational application of Contributory Negligence orders. The Chairperson made it clear to the Staff Side that there are definite rules to deal with the case of this nature and the competent authority is required to adhere to these rules. Further, there is a scope to file appeal, revision/review petition against the order passed in this regard and that is how the interest of the employees is duly protected. Item No. 10: Do not introduce new schemes without consultations with the Staff Side. The view point of the Staff Side was that implementation of the new schemes will become smoother if these are introduced with prior consultation with the Staff Side. While referring to the 'Project Arrow', the Staff Side stated that this was resulting in reducing the number of Postman beats. At the outset, the Chairperson made it clear that the public convenience has to kept uppermost in mind while introducing any new scheme and it may not always possible to discuss every point with the Staff Side. As regards number of beats etc Member [D] clarified that number of articles is the deciding factor. The Chairperson summed up the discussion with the remarks that the position will be reviewed. Item No. 11: Withdraw the SLP against the RRR Candidates and absorb them immediately. The Staff Side was apprised that the SLPs were filed on the advice of Ministry of Law and Justice and the matter is now subjudice.

Item No. 12: Grant immediate fixation of higher scale as per 6th CPC to TBOP/BCR Postmen/ Mailguards. The Staff Side was informed that the orders clarifying the revised pay bands applicable to TBOP/ BCR Postmen/Mailguard had been issued. Item No. 13: Grant higher pay scales to Head Mail Peons at par with Postmen / Mailguards. Clarifying the status of Head Mail Peon in MMS, DDG[Estt] stated that the proposal to grant the benefit of TBOP/BCR on the basis of Postal / RMS will be taken up as the Head Mail Peons are on deputation from Postal / RMS Wing. Item No. 14: Grant Notional fixation of Artisan Grade I in MMS w.e.f. 1.1.1996 at par with the Railways and Defense. The Chairperson advised the Staff Side to have a separate meeting in this regard with DDG[Estt] Item No. 15: Redistribute the LSG/HSG II/ HSG I Posts for Circle Offices including DPLI Kolkata. The Staff Side was informed that distribution of posts was done on the basis of workload and on the requirement of posts projected by each circle. The discussion was summed up by the Chairperson with the observation that the issue will be looked into. Item No. 16: Withdraw decentralization of PLI/RPLI functions in Circle Offices. The Staff Side was informed that as on date only work relating to acceptance of proposal and issue of PR book was decentralized at divisional level. The Staff side was of the view that in the wake of technological developments, need for decentralization may not be there. In response to the above, Member [D] stated that PLI/RPLI was a very competitive product and we have to be extremely cautious in handling it. Member (D) further mentioned that technological developments will dictate its own system. Item No. 17: Stipulate periodicity of deputationists to Circle offices and recruit new incumbents. Suitable instructions will be issued in this regard. Item No. 18: Ensure integration of all Accounting streams in DOP under PA Wing and stop the proposed mode to decentralise Postal Accounts. The Staff Side was informed that no decision to decentralize the Postal Accounts Offices had been taken so far. The Chairperson further clarified that view of the Staff Side will be taken before taking any such view in future. Item No. 19: Restore the 3-year periodicity of promotion to Senior Accountant cadre. The Staff Side was informed that the matter was under examination in consultation with the DOPT/ Ministry of Finance. The meeting ended with vote of thanks to the Chair.

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Action Taken Report
(Continued from Feb'09 Issue)
Action Taken Report exhibits only the view Points of the Dept. No discussion had taken place on these items on 13.01.09 (b) 2/3rd quota through a limited Departmental merit examination from PAs/SAs who have put in not less than 10 years regular service in grade. (c) The recruitment Rules, 2006 notified on 18.05.2006 provides for 100% promotion from PAs/ SAs with ten years regular service to the post of LSG in PO/RMS offices 2. It has already been decided that the vacancies which are lying unfilled may be filled up as per the revised Recruitment Rules dated 18.05.2006 and has been conveyed to all Circles/Regions etc vide this office Letter No. 137-4/2006-SPB-II dated 30.05.2006. in view of the above and keeping in view the fact that the approval of DPO&T was obtained only to fill up norm based LSG/HSG.II posts notionally in term of relevant R/Rs from the year when norm based promotions have not been carried out for granting promotion to the upgraded post in HSG.I in accordance with the R/Rs from amongst formally appointed in HSG.II with the requisite 3 years actual/notional service in the grade, as the case may be, it is not permissible to fill up 2/ 3rd unfilled LSG vacancies notionally from 7.2.2002 to 18.05.2006. (iii) Relax minimum-qualifying service for HSG II promotion As per the Recruitment Rules,2002 the qualifying service for promotion through selection cum seniority under 1/3rd quota of posts from LSG to HSG -II was 10 years regular service in LSG. Vide this office letter No. 4-16/2002-SPB-II dated 12.11.2002. Circles were allowed to fill up all LSG/HSG-II posts notionally from the year the norm based promotions have not been carried out so that promotions to upgraded posts in HSG-I could be made from amongst the eligible HSG II officials. It has not been possible to fill up HSG I norm-based posts on regular basis during the years 2006 due to non-availability of officials in the feeder grade of HSG.II with requisite length of regular service in the grade i.e. three years. However, instructions dated 20.11.2006 were issued after obtaining the approval of Department of Personnel & Training to fill up the existing vacancies in HSG.I on adhoc basis with out prescription of any minimum service in HSG.II for one year. This adhoc arrangement has been further continued for six months vide instructions dated 4.1.2008. Since circles were also facing difficulties in filing up HSG.II Posts, the Dte after obtaining the approval of DOPT had instructed the Circles vide letter

ANNEXURE - 1 Postal Group 'C' Issues
Filling up of LSG ,HSGII & I Posts (i) Recast the notional promotions since1982/ 1983 onwards and fill up all vacant pots of LSG/ HSG II & HSG-I. The Circles were requested vide Member (P)'s letter dated 19.10.2007 to furnish a feedback regarding filling up of the LSG and HSG-II posts in POs/RMS offices through notional promotion given from the year 1983. Most of the Circles have confirmed to have carried out the exercise of granting notional promotion in LSG and HSG-II from the year 1983. However, we are in touch with few Circles who seem to have not carried out the exercise in the desired manner. (ii) Fill up 2/3rd unfilled LSG vacancies notionally from 7.2.02 to 18.05.2006. In the year 2002, 1622 posts in HSG,.II were upgraded to HSG.I. Certain clarification in this regard were issued vide this Department's letter No.22-1/89PE.I (Vol.II) dated 18.04.2002. Many references were received from various circles stating that they were facing problems in filling up HSG.I posts due to nonavailability of eligible officers who had completed 3 years of service in HSG.II cadre as prescribed in the relevant R/Rs. The question of relaxing of R/Rs. to allow the Circles to fill up these posts amongst officials who had completed 3 years service was taken up with the Department of Personnel & Trg. That Department advised that norm based LSG/HSG.II posts may be filled up notionally in term of R/Rs from the year when norm based promotions have not been carried out and promotion to the upgraded posts in HSG.I could be made in accordance with the R/Rs from amongst those formally appointed in HSG.II with the requisite 3 years actual/notional service in the grade as the case may be. The Circles were accordingly requested to carry out exercise as per the advice of DOP&T vide letter no. 4-16/2002-SPB.II dated 12.11.2002. As per the Recruitment Rules dated 24.01.2002.notified on 7.7.2002 the mode of recruitment for the posts in LSG in PO & RMS offices was as under: (a) 1/3rd quota by promotion from PAs/SAs who have put in not less than 16years of regular service in the grade.

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No. 44-28/20047-SPB.II dated 12.07.2005 that only as an adhoc one time measure the length of regular service in LSG cadre for promotion to HSG.II cadre against the seniority quota would be three years. It may therefore be observed that the qualifying service had been significantly relaxed form 10 years to 3 years. As per the Recruitment Rules, 2006 notified on 18.05.2006, all the posts of HSG.II will be filled up by promotion by selection from the feeder cadre of LSG with the regular qualifying service of three years. As per the R/Rs 2006 on 18.05.2006. all the posts of HSG.II will be filled up by promotion by selection from the feeder cadre of LSG with the regular qualifying service of 3 years. However, due to implementation of pay commissions' recommendations, al the recruitment rules will be amended in the light of the guidelines to be issued by DOP&Trg. This issue in question will be examined while amending the R/Rs/ (iv) Irregular application of bench mark of current period for notional promotions. According to the Recruitment Rules, 1976, under which the notional promotion were required to be given in LSG/HSG II/HSG.I cadres, the posts of LSG were to be filled up under 2/3rd quota by seniority cum fitness. The HSG.II posts were to be filled up by promotion through non-selection method. HSG.I posts will be filled up by promotion by selection method. As per Department of Personnel & Trainings (DOP&T) OM No. 2201/6/75-Estt. D, dated 30.12.1976, in the case of promotion by Selection, the officials excluding those considered unfit for promotion were to be classified by the DPC as 'Outstanding, Very Good and Good', on the basis of their merit, as assessed by the DPC after examination of their records of service. Thereafter the panel was required to be drawn up the extend necessary by placing the names of the outstanding Officers first followed by the Officers categorized as Very Good and Good. In the case of non selection method DPC, the instructions provided that there was no need to make a comparative assessment of the records of officers and they were to be categorized the officers as 'Fit' or 'Not Yet Fit' for promotion on the basis of assessment of their records of service. The officers categorized fit were to be placed in the panel in the order of their seniority in the grade form which promotions are to be made. As per the relevant instructions, it has been laid down that while 'Average' may not be taken as adverse remark in respect of an officer, at the same time, it cannot be regarded as complimentary to the officer, as 'Average' performance should be regarded as routine and undistinguished. It has been categorically stated that it is only performance that is

above average which should entitle an officer to recognition and suitable rewards in the matter of promotion. The above instruction of DOPT were modified vide 35034/7/97-Estt. (D) dated 8.2.2002. according to the DOP&T O.M. No. 22.011/5/91-Estt. Dated 27.3.97 and as per these instructions, the benchmark for all Group 'C', Group 'B' and Group 'A' posts (upto and excluding the level of Rs.3700-5000 (pre-revised) presently JAG) is Good'. Therefore, there will be no adverse effect on the notional promotions as officials having ACRs with the benchmark of 'Good' for the relevant period of years are only eligible for grant of notional promotion. As per DOPT instructions dated 16.6.2000, only CRs for the years immediately preceding the years of vacancy/panel should be considered even in DPCs are held later than the schedule prescribed in the Model Calendar. (V) Date of LSG Promotion be calculated from the date of issue of orders and on to from the date of joining. As per DOP&T guidelines on the subject, the date on which promotion will be effective will be the date on which the officer was actually promoted,. Therefore, date of promotion to LSG will be taken accordingly. (vi) Grant of modification of LSG as one time measure for those aggrieved due to dearth of LSG vacancies/Rule 38 transfers. The Portal of the demands is not clear and needs elaboration. (Vii) Drawal of pay to senior BCR officials in HSG I posts as the pay scales of HSG Ii & BCR is one and the same & settlement of earlier officiating case of Tamilnadu West Bengal & other Circles as one time measure. Filling up the posts of short term vacancies are governed as per the Department of personnel & Trainings O.M. No. 28036/8/87-Estt. (D), dated 30.3.1988 and O.M, No. AB.14017/54/2003-Estt. (RR), dated 04.12.2003 circulated vide this Department's letter No. 137-2/2004-SPB-II dated 13/13th January, 2004. it has been reiterated in the above cited OM dated 04.12.2003 that those employees in the feeder grade who fulfill the eligibility conditions prescribed in the Recruitment Rules should be considered for adhoc promotion. As such, in the case of adhoc appointment to HSG.I posts only those officials who hold the norm based post of HSG.II and fulfill the eligibility conditions prescribed in the Recruitment Rules for HSG.I posts are eligible for consideration. In view of the above, PAs/SAs who have been given upgraded scale under the BCR scheme can only be considered for promotion to HSG.II (NB) on adhoc/ regular basis when they put in prescribed qualifying

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service in the feeder cadre i.e. LSG (NB) cadre. (viii) Fill up all the vacancies by relaxing the minimum qualified service for HSG-II and HSG-I promotion. For filling up of the vacancies in HSG.II and HSG.I, three years regular services in the feeder grade viz. LSG and HSG.II only respectively is required. The Circles were facing difficulties in filling up HSG I norm based posts on regular basis during the year 2006 due to non-availability of officials in the feeder grade of HSG.II with requisite length of regular service in the grade i.e. three years. Instructions dated 20.11.2006 were issues after obtaining the approval of Department of Personnel & Training to fill up the existing vacancies in HSG.I on adhoc basis with prescription of any minimum service in HSG.II for one year. This adhoc arrangement has been further continued for six months vide instruction dated 4.1.2008. Therefore, there seems to be no scope of further relaxing/reducing the qualifying service for promotion to HSG.II. since the Circles have already started conducting the exercise of granting notional promotion to eligible officials, it is expected that the vacancies in HSG.II and HSG.I will be filled soon. (iX) Anomaly in the preparation of PA Gradation list. Date of confirmation should not be taken now and Date of appointment be taken for construing seniority. Fixing seniority based on the date of confirmation is unconstitutional and discriminatory. As per the DOPT's instructions dated 28.3.88, which are effective from 1.4.88, confirmation will be made only once in the service which will be in the entry grade and confirmation is delinked from the availability of permanent vacancy in the grade. Seniority will be determined on the basis of confirmation in the grade. For confirmation in the grade to which the officials were initially recruited, the appointee should satisfactorily complete the probation, which will be confirmed by the DPC and order issued to the effect. The DOPT has revised the above instructions vide their instructions dated 4.11.92 laying down the following principles in so far as seniority is concerned. (a) Seniority of a person regularly appointed to a post according to rule would be determined by the order of merit indicated at the time of initial appointment and not according to the date of his confirmation. (b) This will take effect from the date of issue of the order. (c) Seniority already determined according to the existing principles on the date of issue of the order will not be reopened even if in some cases seniority has already been challenged or is in dispute. Since the D/o Posts follows the DOPT's instructions

on the subject, seniority of already confirmed officials prior to 4.11.92 will remain unaltered and they cannot be given seniority based on their date of appointment. 2. Withdraw the draconian orders contained in the Dte letter No. 22-5/95- PE.I dated 21.05.07 denying BCR benefits to those declining LSG promotion. Several officials were arbitrarily, unjustified denied the due BCR Promotions After considering several representation so from Federation of National Postal Organizations against the guidelines issued vide letter No. 22-595P.E.I dated 21.05.2007 the matter has been reviewed at the level of Secretary (Posts) and further clarificatory orders have been issued vide letter date 27.03.2008. since the issue has already been reviewed at the highest level and the FNPO has been apprised of the same, further action on this issue is not considered necessary at present. DDG(Estt) 3. Filling up the APM Accounts LSG, HSG-II posts as per 1976 LSG Accountants recruitment Rules. This issue is being examined. 4. Filling up Residual vacancies since 19992000 onwards without any further delay; and return the deputationists from CO/RO to manage the acute shortage of staff in divisions. Necessary instructions have already been issued to all the Circles vide letter No. 60-5/2007-SPBI dated 15.5.2007 regarding filling up of residual vacancies. Regarding deputations brief will be sent by SPB - II Sections. 5. Immediate withdrawal of orders discriminating regular and FTP LSG and posting them in Delivery offices. The Directorate has issued orders dated 7.12.2007 to the Circles to post the LSG officials qualified under Fast Trace promotion in LSG delivery offices in the overall interest of the Department in order to further improve the supervision in Posts Offices. Due to personal reasons, some officials are not in a position to move to the new place of posting/transfer. Therefore, instructions have been issued on 31.3.2008 to all the CPMsG advising them that they may consider such requests received if any, and defer the transfer of purely temporary basis in most deserving cases only. 6. Withdraw the Directorate letter dated 22.10.2007 on Systems Administrators and form uniform & correct norms and guidelines first before passing sarcastic comments. The intention of the Directorate instructions is to stop indiscreet sharing of general resources on the server by keeping dumps of application and also to stop sharing the drive. It is wrong to interpret that restriction on server administration will make server and LAN defunct or that it is any comment on System

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Administration will the system administrator has a different role to play; imposing SQL server restrictions will in no way hamper the Server or the network. It is reiterated that operative database should be made secure and delinked from the control of System administrators of operative offices and should be managed at the level of Divisional Head (Tech) 7. Withdraw the orders fixing responsibility on D.D.Os/ APM Accounts for the over payment of Pay and Allowances to Postman on account of Fixation under R. P. Rules. The Case is pending CAT Mumbai Bench; therefore, the mater is subjuidce. 8. Counting of special Allowance for pay fixation case of PO & RMS Accountants. Two cases are pending in CAT Bangalore and Ernakulam Benches; therefore, the matter is subjudice. 9. Counting of Post services of erstwhile R.T.P. for promotion & pension as per the Supreme Court direction Supreme Court of India in Civil Appeal Nos. 80-12of 1996 has held that any service, which was rendered as RTP prior to regular appointment in the cadre cannot be counted and it considered as service in any cadre. Rrrrrr view of the position the claim of counting of past service. 10. Counting of Training period for increment and promotion to the departmental candidate also. The Department follows DOP&T's instruction regarding counting of training period for the purpose of drawal for increments. As per clarification of the DOPT, departmental candidate is treated as on duty while under training and draws pay of the lower post and the period of training is counted for increments under FR 26 in the lower post. Thus in the case of a departmental candidate, the training period prior to appointment to the higher post will be counted for increment(s) in the lower post only and such training period prior to appointment to the substantive post is not eligible for grant of promotion to next grade. P-158/C. 11. Revision of FSC to Post offices & Enhancement of honorarium for RD PMC work in Sub offices, Department Exam invigilation work etc. Revision of Fixed Stationery Charges is being examined by the Committee set up by the Department. 12. Implement the assurance made on 19.04.2007 in fixing incentive to RPLI, IMT, Pass Port applications, NRGEIS, other business activities etc., grant of OTA to operative staff, Engagement of SDPA to manage the shortage etc. Dispensation of Confirmation Exam as agreed upon by amending the PA/SA Recruitment Rules. So far as International Money Transfer Service (IMTS) is concerned, there is no provision for incentive

for the staff. 13. Allotment of adequate funds to clear all pending personal claims like OTA,TA medical etc. pending since 2002-03. Bill may have been kept pending in the units but certainly shortage of funds may not be the sole reason (as mentioned in the Union letter). Ministry of Finance treat expenditure under OT Travel & Medial as Ceiling items and hence there would be always some restriction on OTA. Moreover, efforts are being taken to enhance the Ceiling under OTA and the Ceiling under OTA has been increased from Rs.38.48 Crores in BE 2007-08 to Rs.40.00 Crores from all the circles have already been called for and maximum allotment of funds to wipe out the same have also been done. As far as, the allotment for Medical Expenses is concerned, the requirement of Circles have been met in full. As such, there may not be any problem in the clearance of Medical claims. In Travel Expenses, the Ceiling has been raised from Rs.37.08 crores in BE 2007-80 to Rs.38.00 crores in RE 2007-08. More than 85% of the demands of the circles are being met under Travel Expenses. Further course of action on this issue may be possible on receipt of the pending liabilities from the units. DDG (PAG) 14. Spot payment of incentive to SPM/BPM for procuring RPLI business, Grant of incentive for schedule work/verification of commission bills in accounts branch. Grant of incentive to SPMs for processing RPLI Proposals. Grant incentive instead of Honorarium for RPLI work in Divisional Offices without RPLI ceiling limit. Spot payment of incentive for procuring RPLI business is not feasible because incentive is paid only after acceptance of Proposals and on receipt of first three months premiums in a new Policy. P-191/c. 15. Refund of Fee for appearing AMFI (Association of Mutual Fund industry) Exam to all candidates. Information has been called for from the Circles which is being examined and compiled. Subsequently, further action will be taken in the matter. 26. JAO Qualified be regularized in DOT by agreeing to the proposal for common cadre. Same as item No. 16 above of Postal Charter Demands (DDG (PAF). 21. Stop harassing staff on contributory factors for simple and flimsy reasons by misusing the provision of 'unbecoming of Government Servant' deviating the ruling contained in Volume III, FHB etc. Specific instances to be considered. It may not be possible to pass a sweeping order.

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DONATION RECEIVED BY THE CHQ
(From 17.12.2008 to 04.02.2009) Hyderabad City (Andhra Pradesh) Bhavnagar (Gujarat) Sidhi (Madhya Pradesh) Jammu (Jammu & Kashmir) Tiruvalla (Kerala) Harsan (Karnataka) Bhubneswar (Orissa) Prakasam (Andhra Pradesh) Gudivada (Andhra Pradesh) Darbanga (Bihar) Vijayawada (Andhra Pradesh) Com. Ramakrishan Reddy, Vijay Nagar MDG, Bangalore (Ktk.) Com. Purna Ch. Pradhan, SPM Rasul Pur Balasore (Orissa) C. Thirumalaisamy, Palani HPO, Dindigul Dulia (Maharastra) Bastar (Chhattisgarh) Kurukshetra (Haryana) Gwalior (Madhya Pradesh) Bhubaneshwar (Orissa) Razole (Andhra Pradesh) Tanuku (Andhra Pradesh) Jhunjhunu (Rajasthan) Gonda (Uttar Pradesh) Mannargudi (Tamilnadu) Pandharpur (Maharastra) Kasargode (Kerala) Jalgaon (Maharastra) Pithorgarh (Uttarakhand) Madhubani (Bihar) Amritsar (Punjab) Hissar (Haryana) Banaskanta (Gujarat) Jamkhandi (Karnataka) Hoshangabad (Madhya Pradesh) Hailkandi (Assam) Golaghat (Assam) Secundrabad (Andhra Pradesh) Bageshwar (Uttarkhand) PSD Coimbatore (Tamilnadu) Ranipet (Tamilnadu) Chandrpur (Maharastra) West Champaran (Bihar) Samastipur (Bihar) 3700 2000 200 500 1660 2000 2000 1000 1428 1000 2000 300 120 100 1000 1000 820 480 300 420 950 1000 500 500 220 8000 1400 1500 860 2000 1200 2000 2666 500 200 760 2000 600 300 500 700 500 1800

(Contd. from page 32)
(No. 4-33/2008-PAP dated : 22.01.2009) Grant of Hill Compensatory Allowance to the officials working in hill stations in Chikmanglur Division in Karnatake Circles. The undersigned is directed to refer to your letter No. P/2-11/Chikmanglur dated 27.12.2008 on the subject mentioned above. 2. Grant of hill compensatory allowance is subject to fulfillment of conditions laid down in Ministry of Finance OM No. 5(3)-E.II (B)/64 dated 29.05.1964 & as per this hill areas which are located at a height of more than 1000 metres from mean sea level are eligible provided they are not paid any other compensatory allowance. 3. It has been observed that the areas i.e. Mudigere, Kudremukh, Kelasa and Horandu etc. as mentioned in your letter are located at height of less than 1000 metres from mean sea level and the conditions laid down by Ministry of Finance for grant of the Hill Compensatory Allowance are not fulfilled. Therefore, the demand is not in order. However the CPMG, Karnataka Circle is directed to enquire with Indian Coffee Board as to on what strength their employees are paid H.C.A. (No. 5-11/98-PAP dated : 04.01.2009)

COM. CHANDI PRASAD DOBRIYAL & ANANDI LAL KUMAWAT CIRCLE SECRETARY & CIRCLE TREASURER RAJASTHAN RETIRED FROM SERVICE
Com. Chandi Prasad Dobriyal Circle Secretary & Com. Anandi Lal Kumawat, Circle Treasurer Rajasthan Circle have been retired from Service on 31.01.09. A colorful felicitation was organized by comrades of Jaipur Division in the premises of Jaipur GPO on 08.02.09. & presided by Com. K.S. Meena President Jaipur City Division. Com. Balwinder Singh Financial Secretary CHQ attended the welfare function. All the participants praised the self less dedicated service and sacrifice rendered by Com. Chandi Prasad Dobriyal & Com. Anandi Lal Kumawat to trade Union movement. The prominent speakers in the function are Com. Balwinder Singh, Financial Secretary CHQ, Com. R. N. Chaudhary ExGeneral Secretary P3, Com. H. P. Diwakar Offg. Circle Secretary, Rajasthan & A.T.R CHQ Shri Ambesh Upmanyu DPS Jaipur Regional, Sh. H.L. Mehra SSPOs Jaipur City, Com. B.M. Sinde Circle Secretary R-III, Com. L.K. Mathur Circle Secretary Admn, Com. Janesh Saraswat Circle Secretary SBCO, Com. D.P. Diwakar & Com. D.K. Chhangri state Trade Unionist and all other leaders. A delicious dinner was arranged by Com. Manohar Lal Sharma and his team in Jaipur Division deserves all appreciations for such a grand celebration. We wish Com. Dobriyal & Kumawat to have a peaceful retired life.

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PENDING ITEMS CONTAINED IN THE CHARTER OF DEMANDS IN RESPECT OF AIPEU GROUP 'C' UNION, WHICH REQUIRE DISCUSSIONS & SETTLEMENT
1 (i) Recast the notional promotions since1982/1983 onwards and fill up all vacant posts of LSG/HSG II & HSG-I. n Apart from Bihar, Rajasthan, NE, Jharkhand, the Circles like Madhya Pradesh & J K Circles, the process of notional promotions has not been exercised yet. Since the notional promotion is the basis for higher promotion like HSG II & HSG I, the delay is deplorable. Specific target date should be fixed for finalizing the issues to all circles. 1 (ii) Fill up 2/3rd unfilled LSG vacancies notionally from 7.2.02 to 18.05.2006. n If the unfilled up vacancies under 2/3rd vacancies from 4.1.02 to 18.5.06 were filled up notionally instead of prospective effect in 2007/08, there may be more number officials becoming eligible for HSG II promotion. This may please be considered. 1 (iii) Relax minimum-qualifying service for HSG II promotion n (i) It was assured during the talks held on 19.4.07 to relax minimum qualifying service for HSG II promotion in order to fill up the HSG II posts in the absence of eligible LSG officials. (ii) Further DOPT vide its OM No, 28036/01/2007-Estt (D) dt 14.11.08 delegated the power of relaxation to concerned Ministries/Department in respect of Group C & D posts. Hence this may please be considered. (iii) Based on the same order cited in Para supra, all the vacant HSG I posts may also be filled up on ad hoc basis by relaxing the conditions further. 1 (iv) Irregular application of bench mark of current period for notional promotions. n The instructions of DOPT dt. 16.6.2000, that only CRS for the year immediately preceding the years of vacancy/Panel should be considered if DPC are held later then the schedule prescribed in model calendar" has not been taken note in many circles and current bench marks were applied wrongly for the notional promotions. A clarificatory orders may be issued to rectify the mistakes. 1 (v) Date of LSG Promotion be calculated from the date of issue of orders and not from the date of joining. n The DOP&T guidelines as stated in ATR has not been followed in many circles. In Tamilnadu, the seniority in the LSG promotions were given effect from the date of joining the post. Suitable instructions may be issued to all circles. 1 (vi) Grant of modification of LSG as one time measure for those aggrieved due to dearth of LSG vacancies/Rule 38 transfers. n (i) Since the LSG notional promotion was granted on notional basis, in some divisions due to more number of LSG posts in existence, the juniors got their LSG promotions. In other divisions due to dearth of LSG Posts, the seniors are deprived of notional promotion (ii) Similarly, Rule 38 transferees could not get their LSG notional promotion due to application of divisional Gradation list. In order to mitigate the genuine grievances of the above said officials in promotional aspects, modification of LSG by granting notional promotion may be explored since the anomaly is prevailing due to various changes made in the procedure of LSG/HSG II recruitment rules. 1 (Vii) Drawal of pay to senior BCR officials in HSG I posts as the pay scales of HSG II & BCR is one and the same & settlement of earlier officiating cases of Tamilnadu, West Bengal & other Circles as one time measure. n (i) The provision of officiating in higher post and grant of higher pay for the officiating period beyond 14 days is very much in existence in the Department of posts. This was not termed as adhoc promotion. The arrangements were being made for short term arrangements. (ii) Further pay scale of HSG II & BCR is one and the same. BCR officials are holding the pay scale equal to HSG II and when they have been ordered to officiate in HSG I, they are entitled for officiating pay. (iii) In some circles, regular HSG II officials have been ordered to work in HSG I posts without any extra remuneration. (iv) In some circles like Tamilnadu, West Bengal, some senior officials have been ordered to officiate in HSG I posts of more than one year during 2002 to 2005 in the absence of clear cut clarifications and circle heads has already referred the cases to Directorate to regularize the arrangements beyond one year as one time measure which is pending over two years. The due officiating pay had neither drawn nor taken for retirement benefits. (v) 1622 HSG I posts have been upgraded only on matching schemes by axing 680 PA posts and as such the denial of due benefits/higher pay is arbitrary, unjust and against to the canon of natural justice. 1 (viii) Fill up all the vacancies by relaxing the minimum qualified service for HSG-II and HSG-I promotion. n Since the DOPT vide its OM dt. 14.11.08 has delegated the power of ad hoc appointment up to the period of three years to the concerned department, all the posts may be filled up by relaxing the conditions. 1 (ix) Anomaly in the preparation of PA Gradation list. Date of confirmation should not be taken now and Date of appointment be taken for construing seniority. Fixing seniority based on the date of confirmation is unconstitutional and discriminatory. n In many divisions, the confirmation was not exercised for many years after the introduction of TBOP, and only Divisional Gradation list was maintained. When a new Circle gradation list is now prepared, it should be on the basis of present rulings and since the confirmation was delinked from seniority, this should not be insisted. It is requested to reconsider the issue once again based on the Apex court judgment and the recent pronouncement of the CAT, Bangalore. 2. Withdraw the draconian orders contained in the Dte letter No. 22-5/95- PE.I dated 21.05.07 denying BCR benefits to those declining LSG promotion. Several officials were arbitrarily, unjustified denied the due BCR Promotions. n (i) The issue was taken by this union too many times. We record our concern that in the ATR, it was mentioned that the representation of other unions alone was considered and modified to that extent. (ii) TBOP& BCR are not termed as ACP promotions and the guidelines on ACP should not be applied in this case. (iii) TBOP, BCR & regular promotions are two distinct matters and TBOP/BCR has implemented on matching savings. It is requested to review and withdraw the orders 3. Filling up the APM Accounts LSG, HSG-II posts as per 1976 LSG Accountants Recruitment Rules. n A time schedule should be made to sort out the long pending issue. This should not be protracted further. The modalities in resolving the issue may please be briefed. 4. Filling up Residual vacancies since 1999-2000

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onwards without any further delay; and return the deputationists from CO/RO to manage the acute shortage of staff in divisions. n (i) A kind attention to invited to the discussions had on 13.1.09. Two instructions of the Directorate were handed over. Unless suitable clarifications is issued both by the staff & establishment divisions, the issue will not be sorted out. Vacancy position & follow up action of each circle if appraised will resolve the problem once for all. (ii) Since there is acute shortage in operative side, the deputationists may be returned back forthwith. 5. Immediate withdrawal of orders discriminating regular and FTP LSG and posting them in Delivery offices. n (i) The discrimination among the LSG as regular & FTP is deplorable. (ii) This will demotivate the supervisory officials. (iii) Causing frequent disturbance to FTP officials is also a concern. This discrimination should be ended by withdrawing all the orders. 6. Withdraw the Directorate letter dated 22.10.2007 on Systems Administrators and form uniform & correct norms and guidelines first before passing sarcastic comments. n (i) Even on today, the content of the letter to make the divisional head as the custodian of the data base is not in practice in any where. (ii) The custody of database if entrusted with the head of office, it will pave way for the smooth and uninterrupted functioning of the systems. 7. Withdraw the orders fixing responsibility on D.D.Os/ APM Accounts for the over payment of Pay and Allowances to Postman on account of Fixation under R. P. Rules. n On 13.1.09 The Secretary (P) assured to reconsider the issue and ensure no recovery on part of APM Accounts & Accountants. The Secretary observed as unfortunate in the case of Rule 14 initiated charges on the date of superannuation of Sri. V. V. Nargida, APM, Accounts Pune city as he did not pay Rs.727671.61 towards contributory factor for excess drawal to postmen on implementation of 5th CPC orders. It is requested to review the same and render justice. 8 Counting of Special Allowance for pay fixation case of PO & RMS Accountants. n The Special Allowance granted to JAO qualified official has been taken for pay fixation benefits on ACP promotion similar application may be extended to PO & RMS qualified Accountants also. 9 Counting of Past services of erstwhile R.T.P. for promotion & pension as per the Supreme Court direction n Pl refer our letters on the reference which contain full justification of this demand with concerned judgments and other Govt orders. In nutshell we request to consider the issue on the following main grounds. (i) As per the Directorate letter dated 19.4.96, the implementation of the Ernakulam CAT judgment granting the past RTP service as regular service for all purposes was restricted only to the applicants of the O.A. This is against to the decisions of the various judicial pronouncements that the benefits should be extended to the similarly situated persons. (ii) During 1970 to 1974, even the pre training services of certain officials engaged as postal clerk were regularized. The RTPs were trained and utilized full time in the clerical posts to manage all the works of the post office. (iii)The CAT, Chennai held that the services rendered by the ex RTPs at APS shall be counted as qualifying services for all

purposes. The Chennai High Court, on appeal by the department has upheld the decision of the CAT in WP no 37117 to 37119 of 2002 and directed the department to extend the benefits. (iv)In another case, the Apex court under Civil Appeal No.5739 of2005 filed by Sri M. Mathivanan, Postal Asst, Cuddalore division upheld the decision of extending the benefits and dismissed the appeal filed by the department with costs. (v) The Directorate has directed the Circle Heads to collect, compile and furnish details of ex-RTPs deputed to APS to consider for extending the benefits to all similarly situated persons. There after there is no action in this regard. This demand is pending over decades and there should not be any discrimination between two equals. It is requested to consider the case and cause appropriate orders for counting the past services of the RTP for all benefits. 10. Withdraw the condition in tenure posting of Single & Double Handed offices and restriction in posting of SPM due to minor penalties/CR entries which are in violation of provisions of statutory rules of volume IV. n The condition that the SPM working in Single / Double handed offices should not be posted back to the same office during their entire service is against to the statutory rules of Postal manual Volume IV. This has caused serious dislocations in the hill stations and also in the divisions where larger number of singled handed offices available The unwarranted suspicion on all employees will demoralize and demotivate them. The orders may be rescinded. Similarly, the Directorate vide its letter dt. 6.11.06 restricted the officials to be posted as SPM through out their carrier if they are awarded with any one of the minor or major punishments or adverse entries in C. R. This is against to the natural justice and there is every chance of misusing this. After the lapse of punishment, one can write even Group B exam and as such the restriction of posting of SPM is deplorable. This may please be withdrawn. 11. Allowing all TBOP officials to appear for Group B exam to be held in Feb'08 as per original orders and various judicial pronouncements. The cut off date should be extended for the current exam as 01.01.2008. The exam should be conducted after completing the process of notional promotions to LSG In all circles. n After The fifth commission, the department, unmindful of the amendment of the recruitment rules by due notification with the approval of nodal ministries, has plunged into action to the controversial decision in permitting only those officials holding standard LSG post on regular basis, blocking out all TBOP /BCR officials. Earlier bunch of TBOP, BCR officials passed the Group B examination. As such a sudden switch over to standard LSG criteria has caused a concern. It is requested to permit all the officials having 20 years of clerical service irrespective of the fact whether they are LSG or TBOP to write the Group B exam. The physically handicapped officials are now not allowed to write IPO exam even though they could perform the duties either by assistance or by own. Atleast some percentage may be reserved for the prosperous officials who are physically challenged in the I.P.O examination. 13 Revision of FSC to Post offices & Enhancement of honorarium for RD PMC work in Sub offices, Department Exam invigilation work etc. n (i) This is pending over decade. A specific target date may be fixed to finalise the revision. (ii) The revision of honorarium for RD PMC work in SOs,

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Departmental Exam invigilation work etc - pending for a long. (Justification are furnished in our letter dt. 3.1.09) 14 Implement the assurance made on 19.04.2007 in fixing incentive to RPLI, IMT, Pass Port applications, NRGEIS, other business activities etc., grant of OTA to operative staff, Engagement of SDPA to manage the shortage etc. Dispensation of Confirmation Exam as agreed upon by amending the PA/SA Recruitment Rules. n No details were furnished in the ATR report, the following required immediate consideration. During discussions on 19.4.2007 with the Secretary, it was stated that an internal committee will be appointed to process and decide the quantum of honorarium/ incentive for the new business activities like RPLI, Western Union Money transfer, Processing of Pass port applications, Verification of addresses for cell phones, NRGEIS etc and uniform application of honorarium in all circles for common works. This is yet to be finalized. 2. It was assured to grant OTA to postal operative employees to manage the excess work due to absenteeism and shortage. No orders have been issued so far. 3. It was assured to dispense the confirmation examination and stated it will be included in the proposed recruitment rules for Postal Assistants. 4. Despite clear directions from Directorate to grant incentive to the officials up to the extent of 25% from the additional revenue earned from the business vide letter no 16-16/2007-08/BD &MD/ P II dt 13,12.07, no incentive has been fixed for various items of work in many circle. No incentive is paid for NRGEIS work in Rajasthan, Assam, Chattisgarh etc. For acceptance of electricity bills also no incentive is paid in many circles. 5. The compensation for the work done by the staff in connection with enrolment of new voters and selection of voters list has not yet been paid for the work performed during 2006 due to non receipt of amount from the Election commission. 6. Despite clear orders to grant MPCM allowance to the Pas deployed at MPCM counter vide letter no 43-3/93 PMR (Pt II) dated 17,1.94 and subsequent clarifications dated 21.10.97, the MPCM allowance has not been paid many circles like Delhi, Maharashtra, Uttarakhand etc. 7. The eligible S.B Allowance for the second posting in the S.B.branch of the qualified officials has not been paid in many divisions like Medak which was brought to your notice with several reminders. 15 Creation of Systems Manager/Administrators Posts & Marketing Executives. Grant of SPL pay and grant of Road mileage Allowance without restrictions. Trainers Allowance for imparting training be paid. Norms be fixed for Systems Administrators uniformly to all Circles; providing mobile phones and Fix duties & responsibilities of their work. n While thanking the decision to make separate establishment of systems Administrators and absorb all the existing personnels, and grant of Road mileage Allowance, the following issues may also be sorted out at the earliest. (i) Uniform guidelines on the roles and responsibilities of the Systems Administrators should be issued. (ii) Standard norms should be fixed taking into consideration of Geographical spread out of the division, the number of computerized HOs and SOs and the status of the sub offices concerned. (iii) Since they have to attend any fault then and there throughout the division, they should be granted with Road Mileage allowance without any ceiling. (iv) Mobile phones may be supplied with talk value of Rs.500

per month. (v) Working hours has to be fixed. At least they may be treated as outdoor staff like PRI (P) without insisting attendance by submitting weekly diaries. (vi) For excess work and retention beyond working hours, they should be compensated either in the shape of overtime or incentive. (vii) A panel should be maintained at divisional level and they should be posted as SAs. They should not be reverted back as postal Asst without sound reasons. (viii) Trainers allowance may e granted since they are imparting training on computer to all officials. (ix) A kit bag containing Nut drive set, CD bag, Pen drive, handy vacuum cleaner etc maybe provided. (x) Priority may be extended while granting motor cycle advance treating them as emergent outdoor staff. The following may also be considered. (i) The possession of SQL password may be conferred with the Head of the office after imparting training to overcome the problem of immediate solution of technical problems as this is now vested with the divisional head. (ii) The software must be licensed. In many cases, the higher ups call for reports/ slides prepared through Microsoft office without supplying it ever. This will encourage the software privacy. (iii) The supply of stationeries and accessories like printing papers, ribbon or cartridge etc should be of good quality. (iv) The AMC service has become source of constant trouble. At the time of acceptance of AMC, the experience, establishment and reputation of the company should be given some weight age as the rate quoted. Pecuniary penalties should be awarded to the AMC if they do not abide by the downtime or other clauses of the Govt. The usage, maintenance, operation and replacement of UPS (especially UPS batteries) and departmental Generators should be planned and clear guidelines should be issued. 16 Allotment of adequate funds to clear all pending personal claims like OTA,TA medical etc. pending since 2002-03. n The information furnished in the ATR is far from truth. Please see the enclosed letter which was sent by our union on 26.6.08 in which we have furnished the pendency of personal claims in respect of some circles obtained under RTI Act. This will reveal the truth. Unless, a special sanction is sought to clear the pending bills, the issue will remain as unsettled. 17 Spot payment of incentive to SPM/BPM for procuring RPLI business, Grant of incentive for schedule work/ verification of commission bills in accounts branch. Grant of incentive to SPMs for processing RPLI Proposals. Grant incentive instead of Honorarium for RPLI work in Divisional Offices without RPLI ceiling limit. n There was no mention in the ATR about the grant of incentive to SPMs for processing RPLI proposals and the Grant of incentive instead of Honorarium for RPLI work in divisional office with ceiling limit. 18 Drawal of SB Allowances to all working in SB branches on computers. n No information is furnished in the ATR. With the introduction of total computerization and SB LAN in post offices, any official who had under gone LAN training is ordered to work in SB branch. There is every justification to grant this allowance to the SPMs working in single/double handed offices. It is requested to grant SB Allowance to all posts in SB branch without condition (Contd. on page 31)

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PENDING IMPORTANT ITEMS REQUIRE IMMEDIATE SETTLEMENT
(The Secretary Dept. of Post has been addressed by the CHQ vide its letter no. P/4-1/Staff Problems dated 23.01.09 to arrange discussion on the following items also in the DDG levels meetings.) 1. Disbursement of Pay & Allowances through Bank Please refer this union letter No. P/4-2/Pay dated 02-04-07. Despite clarification issued by MoF vide its letter of 24-01-06 referring to their original reference stated that 'however with a view to obviating the inconvenience to junior staff, the salaries of the Govt. employees, if demanded may continue to be drawn and paid in cash irrespective of their scale or grade in many circles the officials have been asked to open Bank account or POSB Account. Receiving salary through banks is only optional and staff should not be compelled or forced to opt to any bank or ECS. Necessary clarification may please be issued at once. 2. Disposal of Advances obtained under out of account then and there Now a days post offices (SOs or HOs) are keeping sizeable amount of advance as part of their balance as pending bills. These bills are kept for months together. Sometimes years together for want of sanction. No proper checks are made from time to time to regularise the advances. In few cases, even Divisional Heads have also taken advances without submitting the bills in time, thereby utilising the money without being properly accounted for. As there is a possibility for misappropriation and fraud, a check should be prescribed with time frame to clear the amount when expenditure is actually incurred. This will go a long way to save the department from temporarily misappropriation. There should not be any pending bill in the post offices without prior sanction. 3. Non posting of ladies staff where basic amenities are not available Percentage of ladies staff working in post offices / RMS offices is more than 30%. It is a fact that number of Post offices / RMS offices are not having all the basic amenities. The women staff have their own problems and it is extremely difficult for them to work in such places which are lacking basic amenities. In order to ensure proper facilities to lady members of the staff, it is requested to issue strict instructions to concerned not to post women employees to such offices. 4. Preparation of HVMO lists at Posts office and RMS offices - Revision of value A kind reference is invited to this union letter No. P/2-15/TN Cle dated 03-11-2006 & 01-02-2007. After the State Government, Tamil Nadu had enhanced the old age pension value from Rs. 200/- to Rs. 400/-, the preparation of HVMO lists over lakhs of money orders become inevitable. In the existing shortage of staff, it is more difficult to prepare HVMO list for the money orders beyond Rs. 400/- since almost all the money orders exceed the value of Rs. 400/-. It is, therefore, requested to enhance the value of HVMO at least from Rs. 400/- to Rs. 1000/-. 5. Duplication of work in branches after their computerisation - reg. Even after the computerisation of various branches, the officials are instructed to do the same work both in computers and also in manual. The maintenance of TCB, Long Book for SB / MIS transactions etc. are the glaring examples. The duplication of work in the computerised offices is unwarranted. Otherwise the purpose of computers will be defeated. It is, therefore, requested to cause instructions to all that there should be no need for duplication of work in computerised offices and the practice should be dispensed forthwith. 6. Arrangement of Broad Band connection in all computerised offices The problem of internal connectivity through modem is at rise and in many occasions, the data could not be sent to the site. Further due to slow functioning of modem, the transfer of data takes more time. It is requested to provide Broad Band connection to all computerised offices. 7. Enhancement the Grant for Recreation club The grant from the welfare fund for promotion / functioning of Postal Recreation Club was fixed decades ago. Similarly the grant for excursion trips with mileage restrictions requires relaxation. It is requested to consider the same. 8. Upward revision of Conveyance Allowance to PRI (P) Consequent upon the increase in oil prices, there is every justification to revise upwardly the quantum of conveyance allowance. It will also be proper to segregate some of the works of PRI (P) relating to marketing activities, verification of papers beyond 8 kms etc. and to bring them under TA / DA rules so that they will be compensated properly. 9. Request for discontinuance the practice of obtaining fidelity / security bond from the employees handling cash The 5th CPC in its report vide para 62-13 recommended to discontinue the practice of obtaining fidelity / security bond from employees. In the present stage of handling huge cash, obtaining fidelity bond for Rs. 3000/- to Rs. 5000/- does not serve any purpose. A lot of manpower is being wasted in Accounts branch in maintaining these records. Similar is the position of inspecting offices also. Only in rare and exceptional cases, the guarantee money is received. The employees are unnecessarily crediting premium every year to the loopholes to obtain fidelity bond. It is requested to consider and discontinue the practice of security bonds which has no longer serving any purpose. 10. Non-Supply of Statement of Balance to the officials brought under New Pension scheme 2004. Since the year of implementation (2004), no statement of balance as on 31st March from the years 2005 to 2008 has not been furnished to the employees who are brought under the new pension scheme. The officials do not know their balance and the contribution made by the Govt. in the absence of non supply of these statements. This should have been compiled and circulated by the DA (P)s every year. It is requested to cause necessary instructions to compile and circulate the balance sheet as on 31.03.2008 immediately. 11. Conveyance of cash with police escort- Problems there on. A kind attention is invited to this union letter cited above in the reference in which we suggested to consider the following to resolve the problems pertaining to cash conveyance. 1. The present cash limit should be enhanced up to one lakh per individual 2. Cash collection van should be arranged in all bigger towns and the officials should not be asked to take unwarranted risks in cash remittances. 3. Insuring the cash remittance amount shall be explored. 4. The officials shall not be penalized or brought under contributory factors for the case if any theft or lost taken place

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beyond the capacity of the officials who are engaged for such cash remittances. The ADG (PO) vide his letter no 24-9/2007- P.O dt. 15.02.08 has informed that in order to further process the matter, all the Heads of Circles were requested to furnish their views and suggestions given by this union. Considering the present day requirements, provision of Arms Guard to HPO & major S. Os can also be considered to prevent major burglaries and thefts during day & night hours. Thereafter there is no response in this serious and sensitive issue which requires immediate redressal in order to protect the Government money besides the officials' interest. It is requested to expedite action and cause appropriate orders at the earliest. 12. Non-Payment of compensation for the work done by staff in connection with enrolment of new voters and selection in the voters list - reg. No standing orders has been issued linking the payment of incentive for the said work performed by the-postal officials from the amount received from the Election Commission. That should be dealt separately by the department. Having extracted the work, by utilizing the staff over burdenly, the dues shall be paid to the staff in time. This issue is pending over two years. It is requested to cause necessary orders to all the Circle Heads to release the payment of incentive which is pending over two years. 13. Discontinuance of Medical facilities availed from Ispat General Hospital (IGH) Rourkela in Orissa Circle. The Rourkela steel plant authorities had suddenly stopped the treatment facilities in IGH to the Postal staff and family members in Dec' 07. After the intervention of the Circle administration, the indoor facilities have been extended to our staff despite the requests for both indoor & outdoor treatments. It is also stated that the indoor facilities have been facilitated after they have accepted adhoc advance of one lakh rupees from the department. The SSPOs, Sundargarh division has not yet carried out the decision arrived with Rourkela steel plant authorities for extension of both the medical facilities to the staff by issuing authorization cards. The staff are being compelled to deposit money to avail medical facilities from the hospital at the time at urgency and due to no tangible action has so for been taken, there is a total resentment amidst staff who have no other medical facilities in that place. It is therefore requested to intervene immediately and ensure appropriate immediate action to issue identify/authorization cards to each postal employees on due consultation with IGH authorities for availing both indoor & outdoor treatment by the staff. 14. Indoor and Outdoor treatment to Postal Pensioners and their families in Postal Dispensaries. At present, the Postal employees who are receiving medical treatment in P&T Dispensaries are allowed to avail the provisions after their superannuation but restricted to outdoor treatment only. The same pensioners who are residing beyond the radius of 8 KMs from the P & T Dispensaries are denied such outdoor treatment also. They are being granted with Rs.100/- only as medical allowance. Since the Postal Pensioners who are covered under CGHS are entitled to both indoor and outdoor treatment for them and also to the family members, the similar provisions of both indoor & outdoor treatments may be extended to the Postal Pensioners and their families who availed treatment prior to their retirement

at P& T dispensaries. It is requested to consider the same and cause orders at the earliest. 15. Non-Drawal of HRA to the officiating SPMs working at offices having attached quarters. It is brought to our notice that despite clear instructions issued by the department in its letter no. 24/3/76/PAP dt. 20.8.79 also appeared in FR, SR Part IV in chapter X that HRA may be grated for the maximum period of three months when the official is posted to officiate in a post to which rent free accommodation is attached but not provided, the due HRA for three months has not been drawn & paid to the officiating SPMs in many places. There are several instances in Satara division in Maharastra Circle and Bhatinda in Punjab Circle. Even though the senior BCR officials were ordered to look after the charge of PM/SPM until regular posting, HRA has not been paid to the officials who are officiating such vacancies resulting loss in emoluments due to officiating in higher posts. Similarly, even though the power of dequarterisation of a post attached Quarters is now delegated to Heads of Circle vide Directorate letter no. 10-4/2003 - Bldg. dt. 6.5.03. the Circle heads are not according proper sanction for dequarterisation/ Suspension of Quarters for the periods of such officiating periods exceeding 90 days. The officiating officials should not suffer a financial loss due to the administrative problem of non-posting of a regular incumbent to the vacant post with in the stipulated period. Prolonged officiating arrangements is an ultimate loss to an officiating official for no fault on his side. It is therefore requested to issue clarity instructions to all Circle heads to settle the pending issues accordingly and the copy of the same may be forwarded to union. 16. Waival of declaration to be submitted at the time of initial appointment in Postal assistant cadre--- regarding. This is regarding the obligatory declaration submitted by an entrant in Postal Assistant cadre at the time of initial appointment. Under relevant provision of Postal manual Volume -IV, an entrant has to submit an obligatory declaration in connection with having read Postal Manual Volume-IV, CCS (CCA) Rules, 1965 & CCS (Conduct) Rules, 1964, Perhaps you too will appreciate that it is not quite realistic that an outsider or a new entrant have gone through & understood the ruling provisions as is laid down in these Manual are being taught during the Induction Training Programme at respective Postal Training Centers. As such, it is our considered view that the conditionality for submitting such a declaration shall be waived with immediate effect. 17. Fixing work norms to RPLI work at BOs/SOs Request immediate orders. The Chief General Manager, PLI Directorate has informed on 14.03.08 in the workshop meeting held with this union representatives that she had submitted a proposal to Directorate Establishment section for fixing norms for RPLI work and counting the RPLI transactions towards income/cost of the Extra Departmental Branch Post Offices and Sub Post Offices. The proposal, as learnt, is pending at the Directorate over ten months. Since this is an area where the time factor has been requested for over a decade and also recommended by various earlier committees, it is requested to expedite action and cause orders duly fixing the time factor for RPLI work. 18. Posting of Doctor in the Postal Dispensary, Varanasi, in U.P. Circle. Despite the sanctioned strength of four doctors for the

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said dispensary, only one doctor is now available on adhoc basis and attending the patients. In the absence of adequate doctors, the staff are suffering for their treatment. It is requested to cause necessary action to fill up the Doctor's post immediately to the Postal Dispensary Varanasi at the earliest. 19. Fixing of Uniform rate of incentive for computerized work in POs. The Chief PMG, West Bengal Circle has fixed Rs. 0.50 per S.B data entry work for creation of Accounts and Rs. 0.15 for the subsequent posting of deposit/withdrawal for the computerized work. This order did not contain the quantum of incentive to the supervisors. This arrangement is causing some relief to manage the acute shortage of staff in the circle. If similar kind of orders is issued by the Directorate for uniform application of the same to all divisions, this will be purposeful to manage the shortage and also to avoid pendency of work in S.B. branch. 20. Officiating arrangement in Group B Posts earmarked for General line - reg. According to the existing orders, six percent Group B Posts are earmarked for General line and some of the Posts have not been filled up for a long time. The unfilled up Posts earmarked for General line, are being officiated by the IPO line officials and due chances to senior general line officials have not been offered in such cases. It is therefore requested to cause instructions to offer such officiating chances to General line officials for the vacancies earmarked under 6% quota in PSS Group B 21. Non payment of Remote Locality Allowance - case of Uttarakhand Circle The remote locality allowance has not been granted to the officials working in Tanakpur, Chodwar and Banvas in Champavat Districts whereas this has been paid to other Central Government employees as per MoF O.M. No. F.No. 3 (1)/98-E II (B) dated 2407-2002. Appropriate order is requested. 22. Waival of penal interest on HBA as one time measure - case of Tamil Nadu Circle The imposition of penal interest of 2 ½ % over and above the normal interest prescribed in respect of the loan granted to the officials towards HBA perhaps is due to non-fulfilling the conditions prescribed in the rules. The ruling position and Government of India orders in this regard are as follows: i) On completion / purchase of the house, the Government servant shall insure it at this own cost; ii) In the even of failure on the part of Government servant to comply with (i) above, it shall be lawful but not obligatory for the Government to insure the house at the cost of the Government servant and add the amount of the premium to the outstanding advances. (Rule 7 (b) of HBA rules) iii) The Heads of Department are required to obtain a certificate from the Government servants to this effect that the insurance of the house has been got done / reviewed annually in the month of July before the disbursement of the salary/ (OM dated 18-1275 & 11-09-78) iv) Written warnings should be issued in cases where lapses are deliberate on the part of the loanees. In extreme cases, even the refund of the entire balance of loan with interest may also be ordered. (OM dated 06-02-87). It is pertinent to mention that neither of these rules were communicated to the officials nor incorporated in the HBA sanction memo. The Chief Postmaster General, Tamil Nadu Circle all along not adhered any one of the provisions contained in para supra.

At a later stage, the Chief Postmaster General, Tamil Nadu Circle is conveniently using the first sentence of Rule 7 (b) for the advantage and ignored the rest of the instructions and imposed penal interest for the loans obtained and cleared by the official if the insurance cover was not available over 2 years. If the Chief Postmaster General would have adhered the entire provisions of the rules like watching the insurance, renewal of policy, verification in July every year, written warnings etc. the officials would not be put into loss at the later stage while clearing their loans. Moreover, there is no loss sustained to the department in the absence of insurance policy. Above all, the imposing of penal interest of 2 ½ % had been introduced by the Department vide its OM dated 20-05-80. However, this has not been incorporated in the HBA rules. It is well settled that the administrative instructions shall not override the statutory provisions. It is, therefore, requested to allow the waival of penal interest as one time measure for the fault of non-renewal of policy for the loans sanctioned upto 2002 from which the provisions are incorporated in the sanction memo. 23. Introduction of new system of bag number in Mail system Please refer this union letter No. P/4-5/Mails dated 01-022007 which is exhaustive and exclusive on this subject. After the introduction of the new system of bag numbering, it is becoming compulsory to post one hand for mail work since it has created more additional work. The following are few examples. (i) The Mail Postal Assistant has to check in respect of each section / office and each class of bag with the entries of the previous day. (ii) If the bags are not in regular and after some days, the Postal Assistant has to check the earlier date and verify the correctness of the consecutive serials of bag numbers. (iii) When more than one bag is closed, the other bags have to be given subsequent numbers. So reference of the registers for each and every closing of bags become inevitable. (iv) To tie one label to the bag and place another in loose inside the bag will render duplicate the existing work and writing two sets of labels become additional work on the Postal Assistants. (v) While opening the bags, if all these checks prescribed are to be adhered, without assistance, it is impossible and it will cause delay in sorting and sending out for delivery. (vi) It is not possible in respect of the bags opened for the offices received from other circles. It will be more difficult to deal the normal mails more than the insurance articles. (vii) Due to dislocation of trains or other means, if some bags lie in transit and the bags closed thereafter receive, it will become very difficult to dispose the mails. (viii) It will increase only the paper works and may cause practical difficulties in numbering, maintaining, verifying the bags and may warrant unnecessary correspondences. The existing system of the mail and sorting is a time tested one. The provisions contained in the volumes and the procedures stated therein to monitor the mail arrangements are practical ones. Under the existing shortage, the new procedure has increased the workload to the existing staff. Under the existing shortage of staff in Post Offices and mail branches are being managed only with the cooperation of Group D & GDS staff, it is not possible to maintain the new system. The age old practice of due mail and sorting list be reintroduced once again in order to mitigate the hardships narrated in our letter cited in para supra. 24. Non grant of Special Allowance to unqualified

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Accountants - request orders When TBOP / BCR Postal Assistants are ordered to officiate as Accountants in HPOs, in the absence of qualified hands, the due special allowance has not been drawn and paid since the DDOs are considering TBOP as LSG. This is incorrect. Necessary clarifications may please be issued. 25. Grant of BCR Promotion from the date of completion of 26 years service - reg. The CAT, Hyderabad bench has pronounced an order in O.A. 148/2006 dt 11.3.08 in the case of Sri Ch. Nageswara Rao vs. Department in which, it confirmed various judicial pronouncements and arrived at the conclusioning granting benefits of BCR scheme with effect from the date of completion of 26 years service with all consequential benefits. It is requested to extend the said benefits to all the officials and accord BCR promotion from the date of completion of 26 years of service instead of 1st Jan & 1st July every year with retrospective effect. 26. Incentive scheme for the Post offices retailing Mutual Funds and Bonds along with funds for marketing & publicity and suggested strategies. In accordance with Ref: Yr. letter No. 95-23/2000-SBC (P) (FS Division) dt. 28.11.03, the incentive for retailing Mutual Funds and Bonds granted to the Postal Assistant & Supervisor has been restricted to the individual employees to the extent of not exceeding 1/3 of his Basic pay plus DA in a year. Similarly in respect of individual employees, who mobilized more threshold will not be granted any incentive up to 1.5 lakh per year. It is pertinent to note that the officials who possess AMFI certificate for dealing mutual funds and bonds are entitled for the commission to the extent of 25% and out of which, the above said two conditions are curtailed their due incentives which is one of the factors demotivating the employees who are denied of their dues because of these conditions. There is no such condition is in existence in respect of PLI Development officers. They are entitled for full commission. As such restricting the due incentive by imposing such conditions is arbitrary and unjust. It is requested to consider the same and remove the two conditions stated is pre paras and pay due incentives to the employees without any restriction as if paid to PLI Development officers which will motivate the employees to canvas more business in this area. 27. Ensuring the standard of residential accommodation to the SPMs provided with attached Quarters. Many post attached quarters provided to the SPMs are either sub standard or lack of basic amenities. The schedule of accommodation as prescribed by the Department has not been observed while fixing PO building particularly for the post attached quarters. In rural areas, the total rent payable to the landlord for the post office and Quarters does not exceed even to Rs.800/- per month. In many cases a token of Rs.50/- likewise in being charged for the post office and in all such cases, the Postmasters are compelled to stay in the accommodation which is unfit for inhabitation and also far below to the standards. There are many post attached quarters lacking the basis amenities of lavatories. If the Department could not provide adequate accommodation for the Quarters as prescribed in the SOA, and arrange basic amenities, it should provide option to the SPMs to secure his own accommodation and in such cases the due HRA may be paid to him. The policy of providing post attached

accommodation requires reconsideration after the services of Telegraph has totally with drawn from Post offices. Suitable decision may please be taken at the earliest and a line in reply about the action taken is highly solicited. 28. Enhancement of Financial powers of HSG I, HSG II & LSG Postmasters. According to Directorate letter No. 18-7/92 CI dt. 2.07.93, the Financial Powers given to HSG & LSG Postmaster on each occasion has been revised to Rs.60/- & Rs.40/- respectively. The amount has been fixed prior to installation of computers and mostly the amount was prescribed to meet any urgent requirements for the office. After the computerization, due to the shooting of many problems, the urgent needs could not be purchased with these financial powers and the Postmasters are facing problems in attending any computer related problems and also during the power shut down periods. Even minor electrical repairs could not be carried out with the present financial limit. It is therefore requested to consider revision of financial powers to the Postmasters working in the operative office considering the present day requirements in attending all the problems. 29. Allotment of More budgetary allotment for Computer Advance After the total computerization of the P.O. audits functioning, the officials who desire to purchase computers for their own should be encouraged which will motivate them further in the computer operations. There is a resentment prevailing amidst the officials due to poor allotment of funds under this head last year. It is therefore requested to expedite action to allot more funds under this head and enable the officials to avail the advance for purchase of personal computers. 30. Grant of Public Holidays - Request to form separate committee for finalising the holidays. It is observed that the declaration of Public holidays which is at present decided by the Central Government Employees welfare Association does not contain the Festivals, fall on Saturday. Since the majority of the representatives of the said welfare Association are belonging to the Administrative offices, they are not giving any cognizance to the festivals fall on Saturdays. Important festivals like Pongal, Ganesh Chathurthi have been ignored in the past resulting resentment amidst the operative side officials of the Postal Department. It is therefore requested to cause necessary action to decide the holidays by a separate welfare committee for the Postal staff in each circles. Otherwise the Chief PMG may be given due authority to modify the holidays in their circles in such events. 31. Fixing Norms/ Time Factors to Circle Stamp Depot. Since creation of Circle Stamp Depots during 1979, no norms has been fixed so far to justify the workload and staff strength. Merely the staffs from neighboring divisions are being deployed and the posts are maintained with out any justified augmentation. It is therefore requested to fix work norms to the C.S.D and augment adequate posts at the earliest. 32. Provision of Computers to the Supervisors in Operative offices. Despite the online working on computers is implemented in many Pos, particularly in SB, the computers have not been supplied to the Supervisors to cheek the entries then & there. They have to go to some other computer and cheek the entries later on. This has defeated the very purpose of effective

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supervision and led to many irregularities. It is the dire need to provide computers to all supervisors separately so that they can have effective supervision and it is most pertinent that such computers provided should have the provision of scanning the specimen signature of the depositors. It is therefore requested to cause suitable instructions to all the regional heads to ensure supply of computers to the supervisors forth with. 33. Sorting work entrusted to post offices-case of Chattisgarh Circle. It is brought to our notice that in entire Chattisgarh circle, the work related to sorting and dispatch of speed post centers is entrusted to the concerned post offices instead of sorting offices situated in the same stations. If the sorting and dispatch of speed post articles is made at RMS office, it will avoid missorting and delay since the sorting work needs geographical knowledge of the entire country and the RMS staff expertise this area. It is therefore requested to cause necessary instructions to the Chief PMG, Chattisgarh Circle to transfer the sorting of speed post articles to Mail/Sorting offices situated in the same stations. 34. Fixation of Pay for officials on promotion in HSG I (adhoc basis) who are drawing maximum of Pay in HSG II (NB) in the pay scale of Rs. 5000-8000 clarification regarding. The officials who were drawing maximum of pay in the pay scale of Rs.5000-8000 in Rajasthan Circle are denied pay fixation benefits under FR 22 (1) (a) (1) on the plea that their promotions were on ad hoc basis. There may be similar cases in other circles also. Their pay has to be regulated and fixed as per the G.I.O (3) below FR 22 and 35. The Chief PMG Rajasthan Circle sought clarification on this issue vide letter dated 7.11.07 for which, the Directorate is now raising queries instead of issuing clarifications based on the rulings. The issue is being protracted and the officials could not draw their dues till now which causes serious resentment among the seniors. It is therefore requested to cause appropriate clarifications on the subject at the earliest. 35. Grant of immunity from Transfer to the Chairman & Secretary of Postal co-op societies. The elected chairman & Secretaries of the postal co op societies are experiencing difficulties to discharge their responsibilities in the cases if they are working out side the head quarters of the societies. Several members could not avail their benefits then and there due to the absence of Secretary / Presidents in the societies for approval of loan and other demands. It is therefore requested to kindly consider to grant immunity from transfer to the elected chairman or secretaries of Postal co op societies to enable them to discharge their responsibilities after the close of their official work in the head quarters post office. 36. More Bonus in respect of PLI policies to the Departmental employees - reg. It is pertinent to mention that the LIC is offering low premium to its employees while comparing the tariff collected from the public for the policies taken by the staff. Similarly the Bank employees working in some nationalized banks & others are being offered more interest for their investment made in their banks than the general public for their investments. As such, similar concession may also be extended to the postal employees either by reduced premium or by granting more bonuses for the policies taken by them in PLI/RPLI. It will motivate

them further and will have the satisfaction about the concern of the Department in the welfare of the staff. 37. Protection of pay of defunct scale of PO & RMS Accountants who opted for general line under directorate letter No. 2-22/88 - PE I dt. 01.12.92. A kind attention is invited to the reference cited above in which directorate letter, the case of late Natha Singh, Accountant Punjab Circle was decided. The decision taken in the said case was purely a policy decision and the contents of the said letter might have been applied to all other similar cases. Unfortunately, the said decision was not communicated to other circles which causes hardship to those defunct scale Accountants who switched over to general line. To cite an instance on Sri B.S. Dhiman, Accountant, Dharamshala Division in Himachal Pradesh who opted to defunct scale earlier was promoted to LSG APM Accounts on 11.06.91 in the pre revised scale of Rs. 1400- 2300 and his pay was fixed under FR 22 (C). When he was switched over to general line, his pay has been refixed under FR 22 (a) 2 considering that it did not involve higher responsibilities. There was a drop in his emoluments and perennial loss on emoluments. If the decision contained in Directorate letter dt. 28.5.02 cited above is applied is his case as if applied in the case of Sri Natha Singh of Punjab Circle, the official will not face any reduction of pay or recovery. It is most pertinent to mention that while deciding the cases of pay fixation of the officials working in SBCO/ Administrative officials under TBOP/BCR scheme vide Directorate letter no. 202/ 92 - PE I dt. 01.12.95, they were allowed direct fixation in the pay scale of TBOP/BCR. The Directorate letter dt. 28.05.02 is also based on the similar analogy but has not been applied in any other circle except to Punjab due to non-circulation of the contents. It is therefore requested to cause necessary instructions to all Heads of Circles bases on the letter dt. 28.05.02 of the Directorate to settle the problems if any prevailing similar to the case of Shri B. Dhiman. 38. Recognition of Bollimeni Ramanaiah Super Specialty Hospital Nellore for Medical treatment of C. G. Employees. The Ministry of Health & Family welfare vide its letter No. 514 021/66/2001-MS dt. 04.12.2003 has recognised the said hospital for treatment of Central Government employees and their families. The above said communication has not been circulated in A.P. Circle resulting non reimbursement of Medical claims for the treatment taken in the said hospitals. The endorsement of the said OM by the Directorate will resolve the problems to the Post officials for availing treatment in the said hospital. It is therefore requested to cause immediate action and communicate the same to Postal divisions at the earliest. 39. Indoor and Outdoor treatment to Postal Pensioners and their families in Postal Dispensaries At present, the Postal employees who are receiving medical treatment in P&T Dispensaries are allowed to avail the provisions after their superannuation but restricted to outdoor treatment only. The same pensioners who are residing beyond the radius of 8 KMs from the P & T Dispensaries are denied such outdoor treatment also. They are being granted with Rs.100/- only as medical allowance. Since the Postal Pensioners who are covered under CGHS are entitled to both indoor and outdoor treatment for them and also to the family members, the similar provisions of both indoor

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& outdoor treatments may be extended to the Postal Pensioners and their families who availed treatment prior to their retirement at P& T dispensaries. It is requested to consider the same and cause orders at the earliest. 40. Non Circulation of important orders related to Medical Claims The following orders issued by the Ministry of Health & Family welfare have not been circulated to circles/divisions. 1. OM. No. S-14025/4/96-Ms dt. 5.6.98 - Extension of CS (MA) Rules to pensioners residing in areas not covered by CGHS. 2. OM. No. S 14025/7/2000 - Ms dt. 28.03.2000 & OM No. S 14025/46/92-MS dt. 4.2.93 - Relaxation of powers for granting medial treatment on emergent treatment. 3. OM No. Misc. 209/CGHS/Hospital Cell. Dt. 22.4.08 of CGHS, New Delhi 11 4. OM No. S 11011/73/2008-CGHS - Desk II dt. 2.1.2008 Authorizing private hospitals in Mumbai City. It is requested to cause early circulation of the said orders. 41. Postal Assistant Recruitment Rules 2002 - request change in the recruitment condition - reg. According to the existing recruitment rules for Postal Assistants, the candidates who are possessing plus Two Qualification in the state language shall alone be eligible for the recruitment of P.A. Posts in the department. Many candidates studied in Kendriya Vidyalaya possessing higher marks & other qualifications and also knowing very well of the regional language are deprived and denied of their dues due to the condition stated in Para Supra. This is discriminative, unjust and against to the canon of natural justice. This recruitment condition should be removed and the candidates possessing higher marks should be considered for the posting so that several creamy candidates may get their due chances. It is therefore requested to consider the same and accord appropriate changes in the recruitment rules. 42. Payment of Special Allowance to the staff working on MPCMs It is rather shocked to see the communication contained in letter No. 1-11/2008-PC dt. 30.10.08 withdrawing the payment of special Allowance to the staff working on MPCMs without verifying the previous decisions. After the Fifth CPC, the issue was discussed by the Staff side and it was agreed to continue the drawal of special allowance to the MPCM Counter Assistants considering their responsibilities and jobs. The Directorate has clarified vide its letter No. 43/3/97Tech. dt. 21.10.97 to grant the special Allowance only to the Counter PAs. This was issued after the release of the Fifth Pay Commission and discussions thereon. Based on this, the due MPCM allowance is being drawn and paid in many circles. As such, the withdrawal of the said allowance is arbitrary and unjust. Further the allowance is granted for the extraneous and hard work performed by the Counter PAs and not alone for the computer operations. It is therefore requested to withdraw the orders dt. 30.10.08 and allow the drawal of MPCM allowance to the officials deployed at the counter. 43. Classification of Ajmer as 'Y' city - reg. The Ministry of Finance has issued clear orders vide its letter No. 2 (13)/2008-E II (B) dt. 7.1.09 that the protection of retaining higher classification shall continue to retain their status/ classification, corresponding/equating to their revised classification viz. X, Y. or Z. as per OM. dt. 29.08.08

Thus the officials working in and around Ajmer become eligible for the drawal of higher HRA based on the orders stated in para supra. It is therefore requested to take appropriate action and cause immediate orders at the earliest. 44. Grant of Special Duty Allowance to the officials working in Sikkim Division Consequent upon the implementation of Sixth Pay Commission, all the Group C & D officials working in N. E. region are being paid the Special Duty Allowance at Par with Gazetted officers. Whereas the same has not been extended to the officials working in the territory of Sikkim and they are still deprived of their dues. It is therefore requested to cause necessary action to sanction SDA to the officials working in Sikkim division at the earliest. 45. Grant of Tribal Area Allowance to the employees serving in Tribal area of Igadpuri and other places of Nasik District. The payment of Tribal area allowance to the officials working in Nashik District was stopped from 31.03.02 due to the Maharashtra State Governments order in replacing the allowance by a revised scheme by its notification dated 06.08.2002. The state Government has declared that its employees working in such areas which are declared as Naxalite Threat areas and where the special compensatory allowance was paid earlier are entitled for the new allowance which was fixed at the rate of 15% of Pay subject to the Minimum of Rs. 200/- and Maximum of Rs. 1500/The same allowance has not been extended to the Postal employees working in the areas where the Tribal area allowance was drawn earlier. The nomenclature of the allowance has alone been revised by the State Government but the areas are still covered under the Tribal areas as notified earlier by the State Government. The Chief PMG, Maharastra Circle vide his letter no. Estt/41 (2)/HRA -CCA/2008 dt. 12-09085 has sought clarifications about extension of such allowances to our postal employees as per the State Government notifications changing the nomenclature of the allowance and continue the payment of Tribal Area Allowance. It is requested to accord sanction at the earliest. 46. Clarification on drawal of arrears to post 2006 retirees - reg. Under para 4 of GOI MOF No, 1/1/2008/-1C dt. 30.08.08, it is stated that the facility to disburse arrears without pre check of fixation of pay will not however be available in respect of those Government servants who have relinquished service on account of dismissal, removal, retirement etc after the date of implementation. By taking the said instructions as a ruse, in many divisions, the due arrears for their service period of those officials retired from service after 01.01.2006 has not been paid and drawn. This causes a concern. Suitable clarifications may please be issued to effect payment of arrears for their service period without any pre check by obtaining due declarations form the retired officials. 47. Arbitrary attachment of Kathua & Bani area with Jammu Postal division - request reconsideration. 22 Sub Post offices situated in hill areas frequently affected by militancy activities have been now attached to Jammu Postal Division. All the offices are more than 120 Kms away from the head quarters and there is no safe to the present officials working & settled at Jammu to work in those places.

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The attachment of that office from Udhampur to Jammu Division will cause untold sufferings to the officials working in the division. It is most pertinent to note that earlier the Rajouri Postal Division was carved out of Jammu Division due to the intensified militant activities and unsafe position prevailing to the inhabitants of Jammu. If the merger of 22 SOs is continued, the age old problem earlier solved will be revived. It is therefore requested to reconsider the decision and cause instructions to restore status quo ante and save the officials from risk and constant mental torture. 48. Formulation of adhoc norms for computer based work in respect of Savings Bank and Savings Certificate in the computerised Post Offices - Anomalies there in. While going through the adhoc norms prescribed for the computer based SB and SC work in computerised Post offices, the following discrepancies/anomalies are noticed. 1. Time factor for opening of new account by cheque (ie) for accounts such as PPF, MIS, TD, SCSS etc has not been prescribed. 2. No Time factor has been fixed for counting at cash of the time of opening of new accounts. 3. The time factor provided for recording nomination is meagre and insufficient. 4. Since all the POs have not been fully computerised and provided with new pass books suitable to the computer, for the work of preparation of Pass books manually requires time factor. 5. Scanning of specimen signature on computer has not been completed in most of the Post offices. There fore time factor for searching, scrutinizing and tallying the specimen signature may be provided or the time factor provided for withdrawal may be enhanced. 6. No time factor has been provided for the work relating to preparation of SB 28 for the Pass books collected from the depositor for various purposes. 7. The time factor for issue and discharge of savings certificate is allotted per application. It should be per savings certificate and not per application. 8. Similarly, the time factor for pledging/releasing should be given per certificate and not per application. It is the fact that the POs are not fully computerised and there are number of shortcomings which are detrimental to assess the correct workload due to application of both computers and manual. It is therefore requested to provide two sets of norms for both computer and manual separately so that the workload could be assessed properly. 49. Non grant of Split Duty Allowance to officials - Case of Punjab Circle. The officials being brought on split duty attendance have not been paid with due allowance despite they fulfill requisite qualifications in all the divisions of Punjab Circle over three years. It is stated that the Chief PMG, Punjab Circle has sought clarifications form the Directorate vide his letter no Estt/4-R/2001 dt. 24.04.2008 and it is pending at Directorate. The orders on the subject are crystal clear and seeking clarification on the subject is unwarranted. The non payment of due allowance over three years causes concern. It is requested to intervene and cause necessary orders and ensure immediate payment of split duty allowance to the entitled officials retrospectively. 50. Relocating the Divisional Office of Bardoli Division to Vyara the district head quarters of Tapi district in Gujarat Circle - requested. Bardoli Town which was a part of Surat district has now

brought under the Tapi district w.e.f 02.10.07. The Head Quarters of the newly formed Tapi district is Vyara and all the offices of State Government & Corporate offices are now shifted to Vyara. Bardoli is far away from the district head quarters and the Divisional Office is functioning in a rented building incurring Rs. 9999/- Pm towards rent. Vyara Post Office has a well furnished and spacious departmental building and most of its built up area remains unutilised. There is every justification to shift the Divisional head quarters to Vyara and it will provide better Customer Service, expand business developments to the department. It is therefore requested to kindly consider the proposal and cause necessary action. 51. Non installation of Generators - case of Tamilnadu Circle The 15 KVs / 10 KVs Generators supplied directly from Directorate to many Post Offices during 2005 in Tamilnadu Circle have not been installed yet. The Generators are being kept outside the office idle and some of them become out of condition. Some Generators were supplied to the offices functioning in rented building and there is no space to keep it inside the office. There are many generators being kept on public road and without any security and they are becoming useless. It is dismayed to note that the Generator provided at Ambattur has not been repaired since the company reported that the Generator provided at HPO is only an assembled one and not belonging to the company. It seems that there are serious irregularities in the supply of Generators to all post offices made centrally during 2005 & 2006 and its installation. It requires immediate probe to unearth any financial irregularities and also to arrest any such things in future besides arranging immediate installation of Generators provided to post offices with out any further delay. 52. Grant of Hill compensatory Allowance to the officials working in hill stations in Chikmangalur Division in Karnataka Circle The officials working in the Post offices stationed at Mudigere, Kudremukh, kelasa, Horanadu etc are not being paid with Hill compensatory Allowance so far. Where as the officials working in Coffee Board (Central Government office), and Banks in Public Sectors besides State Government employees are being drawn the allowance continuously. The discrimination is deplorable. Necessary proposals have not been pursued so far by the Divisional/Circle administration resulting denial of dues to the postal employees alone in these stations. This causes a concern. It is requested to kindly cause necessary instructions to process the proposals and accord orders for the grant of Hill compensatory Allowance to the Postal officials working in these hill stations. 53. Non grant of Sundarban Allowance to Postal Staff working in Sunderban areas, South of Dampier Hodge's Line, West Bengal Circle. A kind attention is invited to the reference where in we have enclosed the copy of the MOF OM. No. 20/(1)/97-EII(B) dt. 17.07.01 granting Sunderban Allowance to the Government employees working in the area stated above due to lack of civic amenities & transport facilities. Suddenly the said allowance was stopped w.e.f. 01.01.03 for our Postal employees where as the State Government is continuing the said allowance. The areas should be covered under the Special allowance category considering the plights of the Geographical situation and lack of basic amenities etc. It is requested to cause necessary action to restore the payment to the allowance to the Postal official working in those stations.

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54. Grant of peripheral HRA to the officials working nearby Gurgaon in Haryana Circle Consequent upon the declaration of Gurgaon city as Corporation by expanding the hamlets of the erstwhile township by the state Government on 02.06.08, the Post offices situated at Badshapur, D.L.F, Gallani Sec 45, Set 56, Narsingpur etc brings under the coverage within the radius of 8 Kms from the periphery of Gurgaon corporation city limit. It is learnt that the Circle administration, Haryana has also sent a proposal on 04.09.08 detailing the justifications for the grant of HRA to the officials working in the offices stated in Para supra at par with Gurgaon city rate. It is requested to expedite the case and cause appropriate orders at the earliest. 55. Arbitary Stoppage of Additional HRA in lien of rent free accommodation to the SPMs working in Meghalaya Division in N.E. Circle. It is brought to our notice that the additional HRA granted to the SPMs who have not provided with rent free accommodation has been stopped and not paid to the incumbents in Meghalaya Division. The reason for stoppage is not known to any one. The denial of due additional HRA entitled to the SPMs is arbitary, unjust and against to the Provisions. It is therefore requested to cause necessary action to restore payment of additional HRA from the date when it was arbitarily stopped in the said division at the earliest. 56. Grant of Financial Assistance & relax rules in granting Special disability leave - case of Sri Pranabananda, Postal Assistant, Bhubaneswar a Postal Bomb victim. A kind attention is invited to various references we made on the subject and personal discussions requesting to settle the issue on humanitarian grounds. The issue was also tabled in the welfare meeting with the Communication Minister and it was assured to settle the issue at the earliest. The official, a postal bomb victim on 03.01.02 sustained serious injuries and had taken a rebirth. He is a victim of terrorist activities. The recovery ordered towards over payment of pay & allowances to the tune of Rs. 95000/- is still hanging as Damocles sword and he has not been compensated anything so far by the Department for the loss sustained to his health, body and mental. The delay is causing a concern. It is requested to kindly bestow your personal attention in this case and do the best to the official who is the first victim of terrorist activities through Postal bomb. 57. Adhoc Promotion to JAO at GM (Postal Accounts) office, Chennai Despite the instruction of the Directorate to cancel the irregular adhoc posting made in JAO cadre in the office of the General Manager, Postal Accounts Chennai with unqualified hands, the same has not been implemented so far. This has resulted in denial of fair chances of the qualified candidates awaiting for opportunities over twelve years. It is requested to cause immediate orders to terminate the irregular adhoc arrangements and fill up the posts in accordance with the rulings on the subject. 58. Inadequate Payment on reimbursement of conveyance charges for clearance of charges - Case of Chandigarh GPO. It is brought to our notice that the payment of Rs. 2/- per kilometer to the postal Assistant who entrusted with cheque clearance work at Chandigarh HO by using his own vehicles in order to ensure same day clearance has been stopped by the

Senior Postmaster and a sum of Rs. 320/- per month is being paid due to the objection of ICI party. The work of clearance of cheques should not be brought under the net of conveyance allowance since every day the official entrusted has to travel 40 to 45 Kms for local and Mohali area. A minimum of Rs.50/- is being spent by the official for cost of petrol alone. In addition, he has to pay Rs.150/- for parking charges of his vehicles every month for attending clearance work. It is pertinent to mention that all Banks are granting incentive ranging form Rs. 85/- to Rs. 150/- per day to their employees who attend the clearing house besides cost of petrol. Even Speed Postmen are being reimbursed with full petrol charges. The Chief PMG, Punjab Circle, as learnt has sought clarifications from the Directorate on this subject vide his letter no. Estt/28-5/5/2002 dt 25.09.07 followed by a reminder on 18.10.2007. The issue has not bee settled due to non receipt of reply. It is requested to expedite and ensure that the officials entrusted with the said work be reimbursed with the petrol charges besides fixing some incentive for the work and the risk involved in such remittances. 59. Examination for promotion to the cadre of IPOs 2007review result requested. It is brought to our notice that there is a shortfall in filling up the vacancies earmarked for the reserved categories like SC/ST in the IPO exam held in 2007. If the review is undertaken, some eligible officials belonging to reserved categories may get a chance under the relaxation of marks in their IPO promotions. It is requested to review the results and accord promotions to the eligible officials at the earliest. 60. Declaration of withheld result of JE (Electical) Examination 2007 - c/o Assam Circle The Directorate has withheld the results of two Candidates appearing the JE (Electrical) examination held in 2007 in its memo F. No. A-34013/6/2007-DE dt. 31.12.2007. The reason for withholding the results is stated as on the basis of report received from Chief PMG, Assam Circle about mass copying in JE (Civil) examination and the said exam was treated as cancelled. There was no report or any such incident taken place in respect of JE (Electrical) examination held in 2007. The passed candidates are in mental agony and they should not be denied their promotions for no fault or reasons thereon. It is therefore requested to review the same and release the withheld result at the earliest

SRI R. VANKATARAMAN, EX PRESIDENT IS NO MORE
Sri R. Venkataraman, Ex President of the nation his lost has breath on 27.01.09 at Chennai. He was holding various positions in the ministries of earlier Governments and did a yeomen service to the nation. We record our deep condolences and pay our tributes to the departed leader.

WE SHARE YOUR GRIEF COM. MILAN
Smt. Induwati Bhattacharjee mother of Com. Milan Bhattacharjee President AIPEU P-IV, died at the age of 80 at NARS Hospital on 10.02.09. She left three sons & two daughters behind her. An irreparable loss to com. Milan and his family. We share your grief and pray to gather sufficient strength to sustain the loss of mother.

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LETTERS TO DEPARTMENT
Letter No.: P/2-1/Prakasam Dated - 06.01.2009 addressed the DDG (Est & Pm), Department of Posts Dak Bhawan, New Delhi - 110001 Construction of new building for Ongole HPO in Prakasam Division, A. P Circle The P.O. building of Ongole HPO was built some fifty years back and the status of the building is very weak and not suitable for the continuance. The building works have carried out several times. The building is five feet low to the road level causing water stagnation around the building and having no drainage facilities. At present, the roof of the building is having rain water scapage and causing electrocution to the staff and one died in 2002. The Central civil wing has already certified that the building is not suitable for the continuance of the P.O. The building was constructed on open foundation and become very weak due to water dampness. The Department is having one acre land and in which some encroachment be the state Government is made recently the site is centrally located in the District head quarters. It is learnt that the Circle administration has also submitted proposal for the construction of new building in the present site which is pending at the Directorate. It is requested to expedite the proposal and accord sanction for the construction of P.O building and ensure safety to the livers of the Postal employees working in the HPO. A line in reply about the action taken is highly appreciated. Letter No.: P/4-4/Incentive Dated - 01.01.2009 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Incentive scheme for the Post offices retailing Mutual Funds and Bonds along with funds for marketing & publicity and suggested strategies. Ref: Yr. letter No. 95-23/2000-SBC (P) (FS Division) dt. 28.11.03 In accordance with above said orders, the incentive for retailing Mutual Funds and Bonds granted to the Postal Assistant & Supervisor has been restricted to the individual employees to the extent of not exceeding 1/ 3 of his Basic pay plus DA in a year. Similarly in respect of individual employees, who mobilized more threshold will not be granted any incentive up to 1.5 lakh per year. It is pertinent to note that the officials who possess AMFI certificate for dealing mutual funds and bonds are entitled for the commission to the extent of 25% and out of which, the above said two conditions are curtailed their due incentives which is one of the factors demotivating the employees who are denied of their dues because of these conditions. There is no such condition is in existence in respect of PLI Development officers. They are entitled for full commission. As such restricting the due incentive by imposing such conditions is arbitrary and unjust. It is requested to consider the same and remove the two conditions stated is pre paras and pay due incentives to the employees without any restriction as if paid to PLI Development officers which will motivate the employees to canvas more business in this area. A line is reply about the action taken is highly solicited. Letter No.: P/2-13/Pune City West Dated - 01.01.2009 addressed to the The Secretary, Department of Posts Dak Bhawan, New Delhi - 110001 Improper cheque clearance system at Pune City West Division, Maharastra Circle. The Clearance of POSB Cheques by the clearing House has been introduced in the Pune City HO which has resulting in various practical difficulties in the clearance of the cheques. The day to day postings of S B transaction have not been carried out in the HO S B Branch since 2004 due to unbearable shortage of staff prevailing in HO. Neither Manual nor Computer entries are available for each accounts standing in the Sub Office at Pune Head Post Office. As such, whenever a cheque is presented at clearance house, the Ho staff has to contact the concerned sub office over phone and collect the balance of the amount from their accounts which the cheque is tendered due to the one day clearance system is practiced by the Banks & P.Os. This has resulted in many excess payments for which the officials have been made as scapegoats and recoveries are being ordered. The present system of collecting balance over phone with in two hours is practically not possible at sub offices also due to pressure of their work across the counters. This can be regularized by bringing the entries up date at Pune HO since 2004 onwards or to make fresh entries from the year 2008 as per the SBCO records and update the entries in the SB ledgers of sub offices. It is further learnt that it is not the case of Pune HO alone and in many places similar kind of non posting of SB transactions is prevailing. It is therefore requested to cause immediate action to make the ledger entries up date and keep the one day clearance system under abeyance till such date duly ensuring protection to the staff not to bring under the net of contributory factors. Letter No.: P/2-17/Bhatinda Dated - 30.12.2008 addressed to the DDG (P), Department of Posts, Dak Bhawan, New Delhi - 110001 Irregularities in the officiating arrangements case of Bathinda Division in Punjab Circle Ref: This Union letters of even no. dt. 31.12.07, 14.02.08 & 02.08.08 Apropos reference, it is dismayed to note that neither the issue is settled nor replied so far despite the fact remains that the irregularities in the officiating arrangement is continuing over one year. Despite the instructions from the Directorate, the arrangement has not been terminated denying due

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opportunities to the next senior eligible official who is awaiting of his promotion. The action of the PMG Punjab region is against to the norms, ethics and to the spirit of Directorate orders. The delay in set aside the irregularity is causing a serious concern. It is requested to expedite action and ensure proper arrangement in the HSG I vacancy of this division. Letter No.: P/2-20/Varanasi West Dated - 30.12.2008 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Non maintenance of Postal Colony at Varanasi West Division in U. P. Circle It is brought to our notice that due to non allotment of funds to Varanasi division, the urgent maintenance works pertaining to the Postal Quarters have not been carried out by the Divisional administration. Unless a separate budget allotment is incorporated for the divisions for this purpose, it will be very difficult to exert pressure to the divisional superintendents to carry out the urgent maintenance works from the OE funds allotted to their divisions. It is therefore requested to make provision in the budgetary allotments to all divisions besides causing instructions to the Circle Head, U.P.Circle to carry out the required urgent maintenance works in the postal colony, Varanasi at the earliest. Letter No.: P/2-20/Varanasi West Dated - 30.12.2008 addressed the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Repairs to UPS - case of Varanasi West Division, U. P .Circle The five UPS installed at Varanasi Cantt HPO and One UPS each at Mahmoorganj, Kamachha, Aurai, Khamaria Sub Post Offices are not functioning. In the absence of the UPS, the staffs feel very difficult to work without computer during frequent Power failures. The issue was taken up with the PMG, Allahabad by the circle Union and the same is still pending since long. Suitable instructions may please be issued to arrange repairs to the faulty UPS supplied to those offices at the earliest. A line in reply about the action taken is highly solicited. Letter No.: P/2-22/South Presidency Dated - 30.12.2008 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Non grant of Sundarban Allowance to Postal Staff working in Sunderban areas, South of Dampier Hodge's Line, West Bengal Circle. Ref: (i) This Union letter of even no. dt 22.08.07. (ii) Yr. letter No. 6252/SR/07 dt 29.08.07 A kind attention is invited to the reference where in we have enclosed the copy of the MOF OM. No. 20/(1)/ 97-EII(B) dt. 17.07.01 granting Sunderban Allowance to the Government employees working in the area stated above due to lack of civic amenities & transport facilities. Suddenly the said allowance was stopped w.e.f. 01.01.03 for our Postal employees where as the State Government is continuing the said allowance. The areas

should be covered under the Special allowance category considering the plights of the Geographical situation and lack of basic amenities etc. It is requested to cause necessary action to restore the payment to the allowance to the Postal official working in those stations. Letter No.: P/2-19/Krishnagiri Dated - 27.12.2008 addressed to Ms. Radhika Doraiswamy, Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Formation of Krishnagiri Division in Tamilnadu Circle Krishnagiri district was bifurcated from Dharmapuri district on 09.02.04 and since then there is a demand from the public as well as the staff to form a separate division, considering the justification of the present Krishnagiri HO which is having 267 BOs and 38 sub offices with the staff strength of more then 1500 employees and also its geographical justification due to the distance and tribal areas for the formation of separate division. At present Dharmapuri Division is the only division available for two major revenue districts of Tamilnadu state. Based on the functional justification, the PMG, western region, Coimbatore has submitted a proposal for formation of a separate postal division at Krishnagiri. The deputy SP post available at Salem East Division and the ASPOs and other establishment available at Dharmapuri division can be utilized for the newly formed proposed division. There is every justification for the formation of the division. It is therefore requested to cause necessary action to consider the proposal and create a new division under Krishnagiri district at the earliest. A line in reply about the action taken is highly solicited. Letter No.: P/2-19/Paramakudi Dated - 27.12.2008 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Construction of Departmental building at Paramakudi in Ramanathapuram Division Tamilnadu Circle. The PO building of Paramakudi HO was demolished fifteen years back for the construction of new building and thereafter proposal was submitted for new construction to Directorate for approval. The Directorate has accord approval for the construction of building ten years back but to our dismay, the allotment of funds made for the construction of the said building had been diverted to some other division for the construction of another building due to some political pressures at that time. There is no action thereafter so far the construction of this building is concerned and the HPO is functioning in a cramped building without proper air and lighting arrangements. The site remains vacant in the centre of the Town. It is requested to expedite action for the early construction for HPO building duly allotting adequate funds for the purpose.

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A line in reply about the action taken is highly appreciated. Letter No.: P/2-19/Tiruchengodu Dated - 27.12.2008 addressed to Sri A. K. Sharma, DDG (Estt), Department of Posts, Dak Bhawan, New Delhi - 110001 Grant of peripheral HRA to the official working in Sankaridrug & Sankari R. S. in Namakkal Divison, Tamilnadu Circle. A kind attention is invited to this Union letter of even no. dt 02.04.08 on the subject. The dependency certificate obtained from the District collector, Salem for the period from 01.08.01 to 31.07.04 and 01.08.04 to 31.07.07 had been forwarded a long back for the grant of peripheral HRA to the officials working in these stations. Further, the PMG, Western region, Coimbatore has again sent another proposal vide his letter No. EST/ 82-127/07 dt 23.04.2007 to the ADG (Estt) afresh for approval of the same issue. But it seems no action over one year and pending at Directorate. The delay is causing concern. It is requested to expedite sanction and accord order early duly mitigating the long pending grievances of the officials working at these stations. Letter No.: P/2-19/Ramanathapuram Dated - 27.12.2008 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Demolition & Construction of new building at Ramanathapuram HO in Tamilnadu Circle. The present building in very old and it is in dilapidated condition in many areas. The counter side alone which was built recently is having good look and the remaining portions are beyond repairs and lack of maintenance. The accommodation is cramped and there is no moving space in many branches and some portions require immediate demolition and fresh construction. The issue was taken up by the Circle Union many times but yielded with no results. It is requested to consider the same and cause appropriate action at the earliest. Letter No.: P/2-7/Gurgaon Dated - 27.12.2008 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Grant of peripheral HRA to the officials working nearby Gurgaon in Haryana Circle. Consequent upon the declaration of Gurgaon city as Corporation by expanding the hamlets of the erstwhile township by the state Government on 02.06.08, the Post offices situated at Badshapur, D.L.F, Gallani Sec 45, Set 56, Narsingpur etc brings under the coverage within the radius of 8 Kms from the periphery of Gurgaon corporation city limit. It is learnt that the Circle administration, Haryana has also sent a proposal on 04.09.08 detailing the justifications for the grant of HRA to the officials working in the offices stated in Para supra at par with Gurgaon city rate. It is requested to expedite the case and cause appropriate orders at the earliest.

Letter No.: P/2-18/Rajasthan Dated - 27.12.2008 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Non convening of due DPC for HSG I promotion - Case of Rajasthan Circle Secretary Despite the fact that there are vacancies and also eligible officials are available, the due DPC for HSG I has not been convened over two years resulting denial and deprival of due promotions to the seniors who are at the verge of retirement. It is requests to cause instructions to convene DPC for HSG I promotion at the earliest. Letter No.: P/2-20/Varanasi West Dated - 27.12.2008 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Inadequate allotment of funds to wipe out pending TA Bills - case of Varanasi West Division. Due to paucity of funds allotment under TA Bill head, the bills preferred by the officials over four years are still pending undisbursed. The requisition to allot funds to the tune of Rs.4.5 lakhs to wipe out the pending T.A Bills has not been considered by the Circle head resulting accumulation of pending bills. This causes a concern. It is requested to cause instruction to allot sufficient funds to the division to wipe out the pending T.A bills at the earliest. Letter No.: P/2-20/Varanasi West Dated - 27.12.2008 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Posting of Doctor in the Postal Dispensary Varanasi in U. P. Circle. Ref: - This Union letter of even no. dt. 21.09.07 It is constrained to note that neither the reference is replied nor the issue is settled. Despite the sanctioned strength of four doctors for the said dispensary, only one doctor is now available on adhoc basis and attending the patients. The situation is similar since last four years and in the absence of doctors, special attention could not be given to the patients requiring good treatment due to inadequate number of doctors. It is requested to cause appropriate action and fill up the doctors posts immediately and kindly intimate the action taken to this union. Letter No.: P/2-20/Varanasi West Dated - 27.12.2008 addressed to the DDG (Estt), Department of Posts, Dak Bhawan, New Delhi - 110001 Continued grant of HRA to the Postal staff working at Lohta, Industrial Estate, Haroula and Bhullanpur PAC post offices of Varanasi West Division, U.P Circle Ref: - (i) This union letter of even no. dt 02.07.08. (ii) Yr. letter no. 4-53/2008-PAP dt 26.09.08 A/T Chief PMG, Uttar Pradesh Circle Apropos reference, I wish to inform that the issue remains pending and order are awaited for the continued grant of HRA to the officials working in the said post offices. It is requested to expedite action and accord orders at the earliest.

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Letter No.: P/2-22/Midnapore Dated - 27.12.2008 addressed to Sri A.P.Singh, Member (P), Dept of Posts, New Delhi 110001 Conveyance of Cash with police escort problems there on. Ref: (i) This Union letter of even no. dt. 22.11.07 & 09.04.08 (ii) Yr. letter No, 24-09/2007 P.O dt. 15.02.08 A kind attention is invited to this union letter cited above in the reference in which we suggested to consider the following to resolve the problems pertaining to cash conveyance. 1. The present cash limit should be enhanced up to one lakh per individual 2. Cash collection van should be arranged in all bigger towns and the officials should not be asked to take unwarranted risks in cash remittances. 3. Insuring the cash remittance amount shall be explored. 4. The officials shall not be penalized or brought under contributory factors for the case if any theft or lost taken place beyond the capacity of the officials who are engaged for such cash remittances. The ADG (PO) vide his letter no 24-9/2007- P.O dt. 15.02.08 has informed that in order to further process the matter, all the Heads of Circles were requested to furnish their views and suggestions given by this union. Considering the present day requirements, provision of Arms Guard to HPO & major S. Os can also be considered to prevent major burglaries and thefts during day & night hours. Thereafter there is no response in this serious and sensitive issue which requires immediate redressal in order to protect the Government money besides the officials' interest. It is requested to expedite action and cause appropriate orders at the earliest. Letter No.: P/2-1/Ongole Dated - 27.12.2008 addressed to Ms. Radhika Doraiswamy, Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Inadequate allotment of funds under T.A Head - Case of Prakasam Division in A. P Circle. Ref: - This Union letter of even no. dt. 05.07.07 & 09.04.08 It is constrained to bring to your kind that despite our repeated requests to allot funds to the tune of Rs.12 lakhs to wipe out the pending TA bills accumulated since 2002, no action seems on the floor. The personal claims of the officials are pending undisturbed over seven years which is highly deplorable. This kind of abnormal delay in disposing the personal claims will demoralize the hard working officials and causing a concern. It is requested to provide sufficient funds to the tune of Rs.12 lakhs to this division to wipe out the pending TA bills without any further delay. A line in reply about the action taken is highly solicited. Letter No.: P/2-1/Nellore Dated - 27.12.2008 addressed to the ADG (Medical), Department of Posts, Dak Bhawan, New Delhi - 110001

Non reimbursement of Medical claims due to inadequate allotment of funds - Case of Nellore Division in A. P. Circle. It is learnt that due to non allotment of adequate funds under MR Head, the claims of the officials have not been settled so far. The Divisional head has sought Rs5/- lakh allotment immediately to wipe out the pending ROHSC claims which has not yet been considered so far. The delay in reimbursement of medical claim is causing a concern. Suitable instructions may please be issued to allot sufficient funds to wipe out all pending claims at the earliest. Letter No.: P/2-1/Nellore Dated - 27.12.2008 addressed to the ADG (Medical), Department of Posts, Dak Bhawan, New Delhi - 110001 Recognition of Bollimeni Ramanaiah Super Speciality Hospital, Nellore for Medical treatment of C. G. Employees. Ref: - This Union letter of even no. dt. 12.09.08. Apropos reference, it is constrained to note that the Ministry of Health & FW OM No. 5-14021/66/2001-MS dt. 04.12.03 recognizing the said hospital for treatment of CG employees and their families has not been communicated by our department so far resulting non admission of ROHSC claims of officials for the treatment taken at that hospital. The delay causes a concern. It is therefore requested to cause immediate circulation of the said OM to the concerned divisions with any further delay. Letter No.: P/2-20/Allahabad Dated - 27.12.2008 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Non holding of Circle Relaxation Committee Meeting for considering compassionate appointments - case of U. P. Circle. It is brought to out notice that the due CRC meeting for considering the cases under relaxation of recruitment rules to the wards of the deceased employees has not been met over four years in U. P. Circle resulting accumulation of such cases pending without any consideration. The delay is defeating the very purpose of providing job opportunities to the wards of the deceased employees who are in indigent condition. Necessary instructions may please be issued to the Circle administration to hold the CRC meeting at the earliest and decide the cases without any further delay. Letter No.: P/2-12/Irinjalakuda Dated - 27.12.2008 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Grant of HRA in the enhanced rate to the officials working in the periphery of Thrissur Corporation. Ref: (i) This Union letter of even no. dt. 06.05.08 (ii) Yr. letter No. 4-12/2006-PAP dt. 05.08 Apropos reference, it is constrained to note that the issue still remains unsettled and the officials are not

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drawing their dues. It is requested to expedite action and accord orders at the earliest. Letter No.: P/2-11/Koppal Dated - 27.12.2008 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Non installation of Generator supplied to Koppal HO in Karnataka Circle. It is brought to our notice that the Generator supplied to this office is being kept outside the office since July 08 and not installed so far. The quotations obtained locally for the installation have not been approved by the R.O. and returned the same with the instructions to obtain a fresh quotation from the authorized dealers only. No authorized dealer is available at Koppal and the installation of the Generator is delayed months together for the same reason. Resultantly, there is total dislocation in computer works due to frequent power cuts and the staffs are facing numerous problems in such times. Necessary instructions may please be issued to install the Generator immediately on war footing. A line in reply about the action taken is highly solicited. Letter No.: P/2-11/Chikmangalur Dated - 27.12.2008 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Grant of Hill compensatory Allowance to the officials working in hill stations in Chikmangalur Division in Karnataka Circle. The officials working in the Post offices stationed at Mudigere, Kudremukh, kelasa, Horanadu etc are not being paid with Hill compensatory Allowance so far. Where as the officials working in Coffee Board (Central Government office), and Banks in Public Sectors besides State Government employees are being drawn the allowance continuously. The discrimination is deplorable. Necessary proposals have not been pursued so far by the Divisional/Circle administration resulting denial of dues to the postal employees alone in these stations. This causes a concern. It is requested to kindly cause necessary instructions to process the proposals and accord orders for the grant of Hill compensatory Allowance to the Postal officials working in these hill stations. A line in reply about the action taken is highly solicited. Letter No.: P/2-10/Jharkhand Circle Dated - 27.12.2008 addressed to Sri Kamalesh Chandra, DDG (P), Department of Posts, Dak Bhawan, New Delhi - 110001 Irregularities in the grant of LSG Promotion in Accounts Cadre - case of Jharkhand Circle - reg. It is constrained to note that neither the letter under reference is acknowledged nor replied so far. There is a clear and glaring mistake in the promotion of APM Accounts ordered in the Circle which has been brought to your notice for rectification in the above said reference.

The juniors were promoted and occupied the HSG I posts, where as seniors like Sri. S. P Singh, Ranchi entered in the grade on 01.08.73 did not even get LSG promotion. The official is working in the composite Bihar Circle and now in Jharkhand Circle after its bifurcation. The issue has not been sorted out by the Circle administration. The irregularities have not been set aside so far and the seniors are denied of their due promotions. It is therefore requested to intervene and set right the irregularities and render justice to the aggrieved officials. Letter No.:P/2-5/New Delhi GPO Dated - 27.12.2008 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Alleged unhelpful and anti-worker attitude of Director, New Delhi GPO & harassing members request intervention. Ref: (i) This Union letter of even no. dt. 09.09.08 (ii) Yr. Letter No. 16/82/2008-SR. dt. 23.09.08 Apropos reference, it is constrained to note that the issues put forth in the letter have not been resolved. There is no improvement in the attitude of the Director and she is still functioning in an unbridled horse style only. The vindictive transfers ordered to the Divisional President, Divisional Secretary and other have not been modified yet. The cordial and congenial astrosphere has not been restored due to adamant posture of the Director. It is therefore requested to intervene effectively and set right matters and cancel the irregular transfer orders issued to the Union office bearers. Letter No.: P/2-5/Delhi Circle Dated - 27.12.2008 addressed to the DDG (P), Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Irregularities in the grant of notional LSG Promotion - case of Delhi Circle - reg. Ref: This Union letter of even no. dt. 25.06.08 Apropos reference, it is constrained to note that the irregular issue of notional promotion has not been set aside so far. The copy of this Union letter dt. 25.06.08 which is exhaustive on this issue is enclosed herewith for your remembrance and it is requested to expedite action and set right the irregularities made in the notional promotions issued vide the Chief PMG memo dated 24.05.08 to the thirteen officials. A line in reply about the action taken is highly solicited. Letter No.: P/2-3/Begusarai Dated - 27.12.2008 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Acquiring land for construction of Departmental building for Begusarai HO in Bihar Circle. It is brought to our notice that Township is offering land in the centre of the town for the post office building for the purchase at a reasonable cost and this is being protracted on pretext or the other. There is no departmental building available for this HPO and the land offered by the township is in a prime place in the midst of Town. If the land is purchased,

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the Department may construct building for HPO besides construction of staff quarters. It is requested to consider the proposal and cause appropriate action to acquire the land and arrange construction of the HPO building at the earliest. Letter No.: P/2-17/Sangrur Dated - 27.12.2008 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Non conduct of DPC for promotion to norm based posts - case of Punjab Circle. It is brought to our notice that the due DPCs for promotion to norm based LSG, HSG-II, and HSG-I posts have not been convened over three years in Punjab circle. Similarly, the notional promotion to LSG cadre has also not been accorded in many cases resulting denial of due promotion chances to the senior officials. Suitable instructions may please be issued to the Circle administration to convene DPC immediately and accord norm based promotions besides set righting the irregularities in the grant of notional promotion. Letter No.: P/2-17/Bhathinda Dated - 30.07.2008 addressed to Sri A. K. Sharma, DDG (Estt), Department of Posts, Dak Bhawan, New Delhi - 110001 Arbitrary abolition of one P.A Post at Nai Basti, Bathinda in Punjab Circle. Ref: This Union letter of even no. dt. 30.07.2008 The PMG, Punjab region has ordered to abolish one PA Post in the said office vide his memo. dt. 22.04.08. The SPOs, Bhatinda has also written to PMG on 06.05.08 that the abolition is not possible since as per the last periodical review there is justification for augmentation of 5 P.A Posts in the said office which cannot be managed single handedly. The action of the regional administration in abolishing the PA Post of this double handed Post Office is arbitrary and unjust. It is nothing but exploitation of labour. Instead of providing three more hands to the P.O, axing of one P.A is highly deplorable. It is therefore requested to cause necessary orders to the PMG to restore status Quo ante and augment adequate staff to this Post Office. Letter No.: P/2-17/Bhatinda Dated - 27.12.2008 addressed to Sri A. P. Singh, Member (P), Department of Posts, Dak Bhawan, New Delhi - 110001 Non drawal of due HRA to the officiating Postmaster, Bhatinda HO in Punjab Circle - Case of Smt. Balwinder Kaur BCR PA, Bhatinda. Ref: (i) This Union letter of even no dt. 22.11.07 & 02.08.2008 (ii) Yr. letter no. 4-16/2007-PAP. dt. 14.12.07 addressed to Chief PMG, Punjab Circle. It is constrained to note that despite your instruction to look in to the matter urgently vide letter cited above in the reference under (ii), the issue remains unsettled. The due HRA has not been drawn to the officiating HSG I postmaster by causing orders for suspension of quarters as per the Directorate order no. 10-4/2003- Bldg dt. 06.05.03 It is most pertinent to mention that the official

has been denied due officiating pay which is against to the rules and also faces heavy lose in emoluments due to her officiating in higher post due to non drawal of HRA. It is therefore requested to cause necessary orders in this regard and arrange to pay the dues to the official at the earliest. Letter No.: P/2-16/Dhenkanal Dated - 27.12.2008 addressed to Sri A. P. Singh, Member (P), Department of Posts, Dak Bhawan, New Delhi - 110001 Application of Old Pension scheme - case of Pradeepta Kishore Nayak, P.A, Angul HO, Dhenkanal Division in Orissa Circle. Ref: - This Union letter no. dt. 06.05.08 & 14.10.08 It is constrained to note that the earlier references were neither acknowledged nor replied so far. The issue remains unsettled. The above said official was recruited as Postal Assistant, Dhenkanal Division during 1997 for the vacancies of 1995 under outsider quota and after his selection he was informed that as there was no vacancy, his selection stands cancelled. Subsequently, based on the CAT orders, the official was absorbed for the vacancies of 2002 vide order dated 3.12.03 and the official had joined on 29.05.2004 on regular basis. He was imparted induction training prior to 01.01.2004. However, the official has been denied to be brought under old pension scheme. Since his case is a unique one, the Chief PMG, Orissa Circle had neither considered his case nor referred to Directorate for clarification about the entitlement of old pension scheme in his case despite repeated representations of the official. It is therefore requested to cause suitable orders and render justice to the aggrieved official. A line in reply about the action taken is highly solicited. Letter No.: P/2-19/Rourkela Dated - 27.12.2008 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Discontinuance of Medical facilities availed from Ispat General Hospital (IGH) Rourkela in Orissa Circle. Ref: - This Union letter of even no. dt. 10.04.08 Apropos reference, it is constrained to note that neither the letter under reference is acknowledged nor replied so far in this serious welfare issue of the officials. The Medical facilities availed by the officials had been suddenly stopped by the IGH authorities since Dec'07 as the SSPOs, Sundargarh division has not carried out the decision of Rourkela steel Authorities in issuing identity/authorization cards to all postal officials for extension of both the indoor & outdoor facilities as per the orders on the subject. Now, the staffs are being compelled to deposit money to avail medical facilities from the hospital at the time of urgency causing innumerable problems in taking treatment. The Directorate vides its letter No. 12-11/70-WI dt. 10.01.73 made clear that identity cards will be issued to all P&T officials showing full particulars of the entitled

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members of their families to avail medical facilities in the Ispat General Hospital, Rourkela and no advance deposit will be payable to the Hospital by the beneficiaries for securing admission for indoor treatment or for any other purposes. Despite the above said crystal clear orders, the facilities have been stopped due to non issue of identity cards to the officials. It is therefore requested to intervene immediately and ensure appropriate action to settle the issue on war footing. A line in reply about the action taken is highly solicited. Letter No.: P/2-19/Bhubaneswar Dated - 27.12.2008 addressed to Ms. Radhika Doraiswamy, Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Grant of Financial Assistance & relax rules in granting Special disability leave - case of Sri Pranabananda, Postal Assistant, Bhubaneswar a Postal Bomb victim. A kind attention is invited to various references we made on the subject and personal discussions requesting to settle the issue on humanitarian grounds. The issue was also tabled in the welfare meeting with the Communication Minister and it was assured to settle the issue at the earliest. The official, a postal bomb victim on 03.01.02 sustained serious injuries and had taken a rebirth. He is a victim of terrorist activities. The recovery ordered towards over payment of pay & allowances to the tune of Rs. 95000/ - is still hanging as Damocles sword and he has not been compensated anything so far by the Department for the loss sustained to his health, body and mental. The delay is causing a concern. It is requested to kindly bestow your personal attention in this case and do the best to the official who is the first victim of terrorist activities through Postal bomb. A line in reply about the action taken is highly solicited. Letter No.: P/2-13/Satara Dated - 27.12.2008 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Continued grant of HRA to the postal staff working at Vidyanagar, Malkapur, Ogalewadi (kerald HO), MIDC and Sangamnagar in Satara division in Maharashtra circle Ref: (i) This union letter of even no dt. 29.12.07 (ii) Yr. letter no. 4-54/2008-PAP dt. 26.09.08 A/T Chief PMG, Maharashtra Circle Apropos reference, I wish to state that the issue has not yet been settled and the officials could not draw their due HRA from 01.01.2005 onwards. Please expedite action and accord sanction at the earliest. Letter No.: P/2-13/Nagpur Mofussil Dated - 27.12.2008 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Continued grant of HRA to the staff working in MIDC PO Nagpur 28 and Industrial Area PO, Nagpur 16 located in Industrial Area, Hingna at par with Nagpur

City rate. The official working in these post offices were granted HRA at Par with Nagpur City rates up to 31.08.2003 based on the dependency certificate obtained from the District collector. The last sanction was issued vide Directorate letter No. 4-20/98-PAP dt 05.10.2001 for the period up to 31.08.03. The Chief PMG, Maharashtra Circle has forwarded the proposals for further sanction for the period from 01.09.2003 to 31.08.2006 on 07.09.2006 to Directorate which is still pending in the Directorate. Further proposal from 01.09.2006 has not yet been sent. The officials are being denied of their dues over five years due to administrative delay which is causing a serious concern. It is therefore requested to kindly expedite action and accord sanction w.e.f. 01.09.03 onwards for the drawal of HRA to the officials working in these post offices at par with Nagpur city rate. Letter No.: P/2-22/Sikkim Dated - 25.12.2008 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Construction of Departmental building at Pakyong in Sikkim Division, West Bengal Circle. In accordance with the law of the State Government, if the plot allotted for construction for the PO building at Pakyong is not utilized within further five years, the land will be forfeited by the Government and utilized for other pupose. The plot allotted to the Department is in the centre of the Town and very costly one. It is requested to cause immediate action to construct building for the Post office & SPM Quarters at the earliest and arrest the eviction. Letter No.: P/2-22/Sikkim Dated - 25.12.2008 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Grant of Special Duty Allowance to the officials working in Sikkim Division. Consequent upon the implementation of Sixth Pay Commission, all the Group C & D officials working in N. E. region are being paid the Special Duty Allowance at Par with Gazetted officers. Whereas the same has not been extended to the officials working in the territory of Sikkim and they are still deprived of their dues. It is therefore requested to cause necessary action to sanction SDA to the officials working in Sikkim division at the earliest. A line in reply about the action taken is highly solicited. Letter No.: P/2-22/Sikkim Dated - 25.12.2008 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Staff Problems prevailing in Sikkim Division West Bengal Circle. It is brought to our notice that the Post of HSG-I Postmaster, Gangtok is vacant over three years and no regular arrangement is made so far. Similarly, two Accountants posts have also not

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been filled up with regular entitled officials. In the absence of regular Accountants at D. O & also at H.O. many personal claims of the officials are badly delayed. The post of PRI (P) Gangtok has been kept vacant over three years resulting accumulation of Papers for verification etc besides lack of effective supervision on delivery and public grievances. The Post of System Administrator is also vacant over 1½ years resulting numerous problems in the operation of computers and its safety. All these issues were already brought to the notice of divisional/Circle administration ended with futile results. It is therefore requested to cause appropriate instructions to fill up all the above said posts on regular basis and ensure smooth and effective functioning of the Pos in Sikkim Division. Letter No.: P/2-22/Sikkim Dated - 25.12.2008 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Reopening of Gangtok Bazar P.O in Sikkim Division. The Post Office functioning at Gangtok Bazar which is situated in the main area has been suddenly closed by the divisional administration despite there is full justification for the continuance of the Post office. At Present, there is no post office in the main Bazar and market area and public have to travel for a long distance to cater their needs. It is requested to review the justification of the Po and reopen the same at the earliest. A line in reply about the action taken is highly solicited. Letter No.: P/2-13/Mumbai City North East Dated 22.12.2008 addressed to the Secretary, Department of Posts, Dak Bhawan, New Deli - 110001 Proposed Enhancement of Punishments on the issue of KVP Certificates issued in the name of HUF - case of Mumbai City North East Division. Disciplinary action had been initiated against the officials who have issued mistakenly the NSC/KVP Certificates in the name of HUF and after the proceedings the SSPOs, Mumbai North East division has awarded the punishment of censure after considering the innocence and the services of the officials and their past record. The DPS (MR) has now reviewed the said cases and issued notice for the proposal of enhancement of punishment of withholding increments of 18 months to 36 months. The official pleaded their guilty and these certificates were issued amidst pressure and excess work across the counters. Most of the officials are at the consideration stage of BCR and regular promotions. If the review is implemented, it will handicap the officials. The extenuating circumstances as per the rules under volume III and the importance of considering the past services and the punishment should not demoralize the officials etc as per the FHB should also be given due credence before punishing the officials. There was no loss to the department and the

issue was made due to pressure of work and under extenuating circumstances only. It is requested to cause necessary instructions to the Circle administration to desist such revision of punishments and provide and opportunity to the officials to turn a new leaf. Letter No.: P/2-18/Alwar Dated 22.12.2008 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Non-grant of notional LSG Promotion - case of Sri Ramji Lal Meena, P.A, Alwar in Rajasthan circle reg. The copy of the representation submitted by the above said official with regard to non grant of the promotion is enclosed herewith for kind consideration. The representation itself is self explanatory and exhaustive. Even though the official is having completed longer service and got his confirmation much earlier, he has not been accorded with due promotion so far. It is requested to kindly pursue his case and accord order to grant notional promotion with retrospective effect and render justice. Letter No.: P/2-11/Mysore Dated - 22.12.2008 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Ante-dating of increment under proviso 2 to Rule 8 of CCS (RP) Rules 1986/1987 - case of Sri H. S. Nagaraja, P.A, Mysore University PO in Karnataka Circle Ref: (i) This Union letter of even no. dated. 10.11.2006 & 29.01.08. (ii) Yr. letter No. 2-05/2006 - PAP dated. 07.12.2006 Apropos reference, the official has represented his case several times to Circle Heads and the copy of his representation was also sent along with this union letter cited above in the reference. The antedating of increment from June 1996 to Feb 1996 has been denied by the Circle IFA even though his position in the divisional Gradation list is in Sl No. 56 and his junior whom compared is under Sl No. 58 as per the list. The denial of due is against the orders on the subject and it will cause perennial loss to the official. It is therefore requested to consider his case and cause appropriate order at the earliest. Letter No.: P/2-4/Durg Dated - 22.12.2008 addressed to the Secretary, Department of Posts, Dak Bhawan New Delhi - 110001 Delay in disposing the petition - C/o Sri V. K. Jain, SPM, Motilal NehruNagar P.O, Durg in Chattisgarh Circle. Ref: - This Union letter of even No. dt. 14.02.2008. Apropos reference, it is constrained to note that the petition preferred by the above said official forwarded to Directorate by the Chief PMG, Chattishgarh Circle vide his letter no. STA/3-2/petition/05-06 dt. 25.02.05 has not yet been disposed. The delay over three years in disposing the petition on a simple issue causes a concern. The above said official has been awarded with the punishment of recovery of Rs.9549/- for no sufficient

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reasons and the appellate authority has simply upheld the decision. The petition itself is exhaustive and self explanatory in this case. The delayed justice will lead to denial of justice. The delay about four years is highly deplorable. It is requested to cause immediate action to dispose the petition at the earliest. Letter No.: P/2-13/Mumbai North Dated - 22.12.2008 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Medical Reimbursement claim under relaxation of rules - C/o Sri U. P. Gurav, P.A, Bandra (W) in Mumbai City North Division. Ref: - This union letter of even no. dt. 29.01.08. Apropos reference, I wish to state that the Chief PMG, Maharastra Circle has intimated that the difference between the CGHS rates and CS(MA) rates amounting to Rs.17206/- has been approved and the balance of Rs.28367 should be credited by the official immediately. The official was admitted in hospital in emergency condition due to his historic act of saving many lives and their belongings in his residential area during the Mega flood of Mumbai City and the disease leptospirosis is of new kind of diseases and not brought in to the rules earlier. This case is entirely different and the whole amount may be sanctioned as per the current rulings or adjusted the remaining amount from the Circle Welfare fund. It is requested to consider his case as special one and accord reimbursement of full claim at the earliest. Letter No.: P/2-21/Tehri Dated - 22.12.2008 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Undue favoritism extended in officiating arrangement of IPO (PG) - case of Tehri Division in Uttarakhand Circle. It is brought to our notice that one Sri Uned Singh Pawar, P.A, Tehri Division has been allowed to continue as Complaints Inspector from 07.05.02 to till date merely giving a break of 10 days in between. It is stated that the official did not qualify the requirements for the officiating as inspector and the Postal Audit from Lucknow has raised an objection on the drawal of higher pay to the officials and ordered to recover a sum of Rs.1,08,515/- towards excessively paid to the official. The official was drawn five increments in the pay scale of Inspector and is drawing ineligible pay & Allowances. The Audit objection has simply been brushed inside by the SPO's Tehri Division and he is extending absolute favoritism to an individual on obvious consideration. It is requested to enquire the episode and do appropriate actions as deems fit. A line in reply about the action taken is highly solicited. Letter No.: P/2-4/Durg Dated - 22.12.2008 addressed to Sri V. C. Kajla, Director (SPN), Department of Posts, New Delhi 110001 Non Grant of LSG Promotion - case of Sri A. R.

Banjare, SPM, Padmanabhpur in Durg Division. The Copy of the representation submitted by the above said official about non considering his name for LSG Notional promotion and causing order to promote his juniors is enclosed herewith for your kind consideration. The representation itself is self explanatory and exhaustive. There were no disciplinary proceedings or any punishment under currency against the official and as such the denial of his due promotion causes a concern. It is requested to intervene and cause appropriate orders rendering justice to the aggrieved official. Letter No.: P/2-22/Midnapore Dated - 22.12.2008 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Maintenance of Staff Quarters buildings of Jhapetapur (Kharagpur) Postal Colony, Midnapore division in West Bengal Circle. It is brought to our notice that due to improper maintenance and left major works unattended, the flats have now turned to dilapidated condition and demolishing state. The following works need to be attended on war footing to save the rest of the quarters and in habitants. 1. Rain water profusely leaking into the rooms through chapped cemented plaster of the wall & RCC roof. The occupants are facing a lot of difficulties during rain. 2. The walls of the building from top to bottom remaining damp which damaged the wooden fittings like doors & windows and electrical wiring. 3. The RCC graded column of the main structure of the building has been damaged. Thereby the strength of the building becoming weak day by day. 4. The cemented water tank on the top of the roof has been damaged which may be collapsed at any time. 5. The Sanitary fittings, water supply pipes have been rusted and damaged in some quarters. Water supply has been totally ceased which need immediate restoration. 6. The lavatory portion of each quarter has become dilapidated. 7. The sewerage systems and drainage systems have been damaged causing unhygienic atmospheres inside the campus. 8. The common latrine tank, its soak pit & Sewerage also have been damaged & same are lying open through which rain water rushing inside. 9. Separate latrine tanks needs to be constructed for each flat for easy discharge of excrements. 10. The electrical maintenance has not been done since its installation except minor repairing in stair case portion. The fittings in almost all quarters have been damaged. The electrical wirings are lying in unsafe position. 11. The wooden doors & windows in all quarters either broken or damaged which needs immediate replacement. 12. The boundary wall of the colony campus as

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becomes short height due to increase of ground level around it after construction of outside public roads. The animal's cattle and miscreants easily trespassing inside the campus jumping over the existing walls. It is urged upon to bestow immediate attention to these major issues and cause repairs work on war footing. A line in reply about the action taken is highly solicited. Letter No.: P/2-18/Bhilwara Dated - 22.12.2008 addressed to Ms. Radhika Doraiswamy, Department of Posts, Dak Bhawan, New Delhi - 110001 Brutal attack on officials entrusted for cash drawal and saved the Government money sustaining severe injuries - case of Bhilwara Division in Rajasthan Circle. It is brought to our notice that Sri Radhey Shyam Sen, Sorting Postman & Sri Gopal Kishan Group D were seriously attacked by the Dacoits with iron rods and bars while returning from bank after the drawal of Rs.25/- lakhs for the post office, Bhilwara Ho. Both of them felt unconscious and have been rescued by the public. However they saved Rs.25 lakhs bravely despite sustaining severe and serious injuries. It is requested to provide all expert medical treatment to both of them by admitting specialized hospitals besides granting special disability leave till they recover totally. Further, it is requested to pursue the mode of cash remittances and it should be ensured to provide Car or Taxi from PO to bank and ensure security also for all remittances. Letter No.: P/1-1/AIC Dated - 19.01.2009 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Extension of 27th AIC for one more day on 3.12.2008 The All India conference of this union held at Guntur from 30.11.08 to 2.12.08 had been extended for one more day on 3.12.08. It is therefore to cause instructions to all circle Heads to grant Special casual leave to the delegates for the period from 30.11.08 to 03.12.08. Letter No.: P/4-4/Charter of demands Dated - 19.01.2009 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Letter No. P/2-17/Ludhiana dated - 20.01.2009 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Relaxation of Recruitment Rules - Case of Sri Yashpal, S/o Late Sri Mulkh Raj Kakkar, SPM Model Town P.O Ludhiana in Punjab Circle. The copy of the representation made by the ward of the deceased official which is self explanatory and exhaustive is enclosed herewith for kind consideration. The family is indigent condition and no one to help the family at this juncture. The case is genuine and deserves consideration. It is requested to kindly consider his case sympathetically on humanitarian grounds at the earliest. Letter No.: P/2-20/Mathura Dated - 21.01.2009 addressed

to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Anti worker & unethic attitude of the SSPOs, Mathura in U. P. Circle - Request intervention. The copy of the joint memorandum submitted by all the unions which is exhaustive and enlightened the atrocities and high handedness of the SSPos, Mathura is enclosed herewith for immediate enquiry and action. Abusing the officials in singular and un parliamentary words during his visit to POs and misusing the inspection quarters for personal use over six months despite a separate quarters is available etc are causing concern. The misuse of official vehicle for personal tours for his friends around Mathura, Agra etc and irregularities in the purchases, colour washing, repairing works etc will roll down many more hidden skeletons if any enquiry is ordered. The undue favoritism on staff matters and irregularities in passing the ROHSC claims and transfer of Union office bearers in the middle of the academic year when questioned the misuses are the order of the day. There is not even a single monthly meeting with staff union held during the last six months. The congenial and cordial atmosphere hither to prevailed in the division has been totally spoiled due to his anti worker and autocraft attitude of the present SSPOs resulting in resorting various Trade Union Programmes. It is therefore requested to intervene and set right matter before it becomes worst and rein in the SSPOs immediately. Yours early action is highly solicited. Letter No.: P/2-19/Tirunelveli Dated - 22.01.2009 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Grant of HRA in higher rate to Tirunelveli and its suburbans - Tamilnadu Circle. The Ministry of Finance, DOE vide its letter No. 2 (13)/2008 - E II (B) dt. 7.1.09 clarified that the cities/towns to which the protection of retaining their higher classification was provided but now placed in lower classification under the revised classificiaton for the grant of HRA/CCA shall continue to retain their higher status/ classification corresponding/equating to their revised classificiaton X, Y or 2 as per O.M dt. 29.8.08. The above said orders have given effect from 1.9.2008. Based on the above, the officials working in Tirunelveli and its suburbans, who were drawn the HRA/ CCA at the rate pertaining to B Class city rates are now eligible to draw the allowanace as per 'Y' city. Further the city has now been declared as a corporation by the state Government duly amalgamating the surrounding areas and thus become eligible to the status of 'Y' class city also. It is therefore requested to cause necessary orders on this subject at the earliest. It is further requested to circulate the MOF OM to all circles for its implementation. A line in reply about the action taken is highly solicited. Letter No.: P/2-18/Ajmer Dated 22.01.2009

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addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 11001 Classification of Ajmer as 'Y' city - reg. Ref: this union letter of even no. dt. 8.11.08 Apropos reference, it is to bring to your kind notice that the Ministry of Finance has issued clear orders vide its letter No. 2 (13)/2008-E II (B) dt. 7.1.09 that the protection of retaining higher classification shall continue to retain their status/classification, corresponding/ equating to their revised classification viz. X, Y. or Z. as per OM. dt. 29.08.08 Thus the officials working in and around Ajmer become eligible for the drawal of higher HRA based on the orders stated in para supra. It is therefore requested to take appropriate action and cause immediate orders at the earliest. Letter No.: P/2-1/Ongole Dated 24.01.2009 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Project Arrow - Identifying offices in A. P. Circle - reg. It is brought to our notice that all HOs & SOs have been identified under project Arrow in A. P. Circle and the Ongole HO is one among them. A kind attention is invited to this Union letter of even no dated 06.01.09 (the copy of which is enclosed) where in, we elaborately discussed the need for Letter No.: P/4-1/Staff Problems Dated - 24.01.2009 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Secretary (P)'s meeting with NFPE and its affiliated service Association held on 13.01.09 at 1500 hrs in Dak Bhawan - Circulation of Minutes of the meeting. Ref: Yr. letter No. 8/18/2008-SR. dt. 21.01.09 Apropos reference, the following items discussed elaborately in the said meeting did not find place in the Minutes. (i) Arbitary recovery of amount from APM Accounts & Accountants towards over payment of Pay to Postmen - we cited the case of Rule 14 charges issued on the last date of the Superannuation (i.e.) 31.12.08 case of Sri V. V. Nargide…. Ex APM Accounts, Pune due to non credit of Rs.727671.60 towards over payment to Postmen. The Secretary commented that it is unfortunate and directed the DDG (Estt) to reconsider the whole issue. This was not appeared in the minutes. (ii) The Secretary directed the Establishment branch to issue immediate orders from Directorate for grant of Road mileage Allowance to Systems Administrators. Further, the decisions to discuss the sectional issues with the concerned DDG levels immediately by the staff side and then have a meeting to sort out the unresolved items has not been furnished in the minutes. It is requested to make appropriate corrections in the minutes of the meeting so that it will facilitate future processing of the cases.

demolition of the existing building and reconstruction of a new building. Under this condition if any amount is spent under project Arrow for beautification of a portion in the present building, it will result in wasteful expenditure and loss to the Government exchequer. It is therefore requested to consider the demolition of the existing building and reconstruction of the same instead of attending piece meal repairs and beautification of a portion in the existing building which, we feel, will be the wasteful expenditure to the department. A line in reply about the action taken is highly solicited.
(Contd. from page 12) of passing the examination. 19 Refund of Fee for appearing AMFI (Association of Mutual Fund industry) Exam to all candidates. n The Circles may be given a time limit and the decision may be taken in a time frame. 20 JAO Qualified be regularized in DOT by agreeing to the proposal for common cadre. n There is a long wait listed candidates possessed the JAO qualification and await for regular absorption over decades. The vacancies in the DOT may be offered to them at least by agreeing for a common cadre. It is our appeal that should be absorbed at once either in the postal or in the Telecom. This may pl be considered. 21 Stop harassing staff on contributory factors for simple and flimsy reasons by misusing the provision of 'unbecoming of Government Servant' deviating the ruling contained in Volume III, FHB etc. n The Directorate guidelines issued vide letter No. 6/8/59Disc dt. 9.7.1959, 25/49/60-Disc dt.30.11.60 and 15-9/74-1NV dt. 10.2.75, and subsequent orders have been violated and the officials have been proceeded under contributory negligence factor for flimsy reasons and awarded with huge recoveries. The provisions contained in Rule,106,107, 108 & 111 of Postal Volume III and the provision of honest errors can be condoned contained in Rule 204 A (1) vol II and the provision of Rule 58, Appendix 4 of F.H.B. volume I in dealing of recovery have been totally ignored and sidelined. The main intention of the Government while deciding the degree of an officer's pecuniary liability, it will be necessary to look not only to the circumstances of the case but also to the financial circumstances of the officer, since it should be recognized that the tendency should not be such as to impair his future efficiency violated has been totally deviated and violated in almost all the cases. There are more than twelve references like this, we made to the Department. Suitable & proper guidelines is required to arrest the menace of fixing responsibilities on innocent officials under one pretext or the other. 22 Stop fixing impractical target to Marketing Activities. n In many Circles, the SPMs are being given target on business activities which is practically impossible. Further they are being harassed in case of non achieving the target. Several references were made on this subject in respect of Madhya Pradesh, J &K, Maharastra, Karnataka etc. It is requested to cause instructions to all circles to motivate the officials and not to harass them by fixing unrealistic targets.

(K. V. Sridharan) General Secretary

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LETTERS FROM DEPARTMENT TO CHQ
Alleged inadequate allotment of funds to wipe out pending TA bills-case of Varansi West Division, UP Circle. I am directed to enclose a copy of letter No. P/220/Varansi West dated 27.12.2008 received from the General Secretary, All India Postal Employees Union Group 'C' on the above mentioned subject. 2. It is requested to look into the matter and furnish a detailed report to this office at the earliest. (No.16/3/2009-SR dated : 21-01-2009) Continued grant of HRA to the postal staff working at Vidyanagar, Malkapur, Ogalewadi (Kerald HO) MIDC and Sangamnagar in Satara Division, Maharashtra Circle. I am directed to refter to this office letter of even number dated 26.09.2008 and subsequent reminder dated 15.12.2008 on the subject noted above. Required report is still awaited from your office. You are requested to submit the same without any further delay as the union of Group 'C' is pressing hard for early issue of sanction of HRA. (No.4-54/2008-PAP dated : 22.01.2009) Continued grant of HRA to the postal staff working at Lohta, Industrial Estate, Haroula and Bhullanpur PAC Post Offices at Varansi West Division in UP Circle. I am directed to refter to this office letter of even number dated 26.09.2008 and subsequent reminder dated 15.12.2008 on the subject noted above. You are requested to submit the required report without any further delay to process the case at this end, as the AIPEU Group 'C' is pressing hard for early issue of sanction of the continued grant of HRA to the postal employees of the above post offices. (No.4-53/2008-PAP dated : 22-01-2009) Continued grant of HRA to the postal staff working Industrial Area, Hingana Road Post office near Nagpur in Maharashtra Circle. I am directed to refer to this office letter of even number dated 12.09.2008 and subsequent reminder dated 15.12.2008 on the subject noted above. You are requested to submit the required report without any further delay to process the case at this end, as the union in pressing hard for early issue of sanction of the continued grant of HRA to the employees of above mentioned post office

(Contd. on page 9)

COM. E. BALANANDAN AMAR RAHE
Com E. Balanandan, Ex-All India President of C.I.T.U. and the worker leader died on 19.01.2009. It is an irreparable loss to the working class. We dip our banner in honoring the departed leader and record our grief, sorrow and condolence to the breaved family members.

FORM-IV
(See Rule 8)

BHARTIYA POST
1. 2. 3. Place of Publication : Periodicity of its Publication : Printer’s Name : (Whether citizen of India; if foreigner : state the country of origin) Address : Publisher’s Name : (Whether citizen of India; if foreigner : state the country of origin) Address : Editor’s Name : (Whether citizen of India; if foreigner : state the country of origin) Address : Name and addresses of individuals who own : the newspaper and partners or share-holders holding more than one percent of the total capital New Delhi Monthly K.V. Sridharan Yes Dada Ghosh Bhawan, 1, Patel Road, New Delhi-08 K.V. Sridharan Yes Dada Ghosh Bhawan, 1, Patel Road, New Delhi-08 K.V. Sridharan Yes Dada Ghosh Bhawan, 1, Patel Road, New Delhi-08 Wholly owned by All India Postal Employees Union Group 'C' CHQ, New Delhi-110008

4.

5.

6.

I, K.V. Sridharan hereby declare that the particulars given above are true to the best of my knowledge and belief. Dated : 14-02-2009 Sd/(K.V. SRIDHARAN) General Secretary

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MARCH, 2009

GOVERNMENT ORDERS
Corrigendum-Recommendations of Sixth Central Pay Commission Fixation of Pay of Postman/Mail Guards with effect from 1.1.2006 I am directed to refer to this office letters of even number dated 22.12.2008 and Corrigendum dated 24.12.2008 on the above mentioned subject. 2. In supersession of the above mentioned two letters, the following revised orders are issued. 3. The existing scale of Postmen/Mail Guards is Rs. 3050-4590. Sixth CPC has recommended upgradation of the pre-revised pay scale to Rs. 3200Stage Pre-revised Pay Scale

85-4900 placing them in the corresponding revised Pay Band of Rs. 5200-20200 with grade pay of Rs. 2000. The revised Pay Band granted to Postmen/Mail Guards was earlier granted at the time of first financial upgradation i.e. TBOP. Few Circles and the Service Federations have sought clarification about fixation of pay of Postmen/Mail Guards on financial upgradation (s) under TBOP/BCR schemes in the revised Pay Bands w.e.f. 1.1.2006. The issue has been examined in consultation with the Ministry of Finance and it is clarified as under :
Corresponding pay Band and Grade Pay approved by Governement Pay Band Rs. 5200-20200 Rs. 5200-20200 Rs. 5200-20200 Grade Pay Rs. 2000 Rs. 2400

Pre-revised scale recommended by Sixth CPC & approved by Govt. Rs. 3200-85-4900 Rs. 4000-100-6000

Initial entry TBOP

Rs.3050-75-3800-80-4590 Rs. 3200-85-4900

BCR

Rs. 4000-100-6000

Rs. 4500-125-7000

Rs. 2800

4. These orders are effective from 1.1.2006. Necessary action may please be taken by the Circles to fix the pay of Postmen/Mail Guards. (No.1-9/2008-PPC dated : 15.01.2009) Decision of the Government on the recommendations of the Sixth Central Pay Commission Pay range (as per OM) relating to re-classification of cities/towns for grant of Revised pay in the band Rs. 16,400 and above Rs. 30,500 and above House Rs. 15,000 and above but less Rs.8000 and above but less than Rent Allowance (HRA) than Rs. 16,400 Rs. The30,500and above but less than undersigned is directed to refer to this Rs.6500 and above but less than Rs.12.500 Rs. 8,000 Ministry's Rs. 15,000 even number dated 29.08.2008 on the O.M. of Rs. 4,100 and above but less than Rs.8000 and above nut less than above mentioned subject and to state that the cities/towns Rs.6,500 Rs. 12,500 Below Rs. 4,100 to which Below Rs. 8000 the protection of retaining their higher classification was provided vide this Ministry's O.M. No. 2(21)/E.II(B)/2004 dated 16-03-2005 (though placed in lower classification inder revised classification) for grant of HRA/CCA, shall continue to retain their higher status/ classification, corresponding/equating to their revised classification viz. 'X' 'Y'or 'Z' as per O.M. dated 29-08-2008, until further orders and the Central Government employees working therein will be entitled to draw the rates of HRA accordingly. 2. These orders shall be effective from 1st September, 2008. 3. All other conditions governing grant of HRA under existing orders shall continue to apply. 5. In so far as the persons serving in the Indian Audit and Accounts Department are concerned, these orders issue in consultation with the Comptroller & auditor General of India. (No. 2(13)/2008-E.II(B) dated: 7-1-2009) Traveling Allowance Rules- Implementation of the Sixth Central Pay Commission Consequent upon the issue of this Department's OM of even number dated 23-9-2008 and 19-11-2008 on

the subject cited above, references have been received regarding para 3 of OM dated 23-9-2008 on daily allowance on tour. 2 Keeping in view the references received, it is advised that "Rates of Daily Allowance on Tour" may be regulated either in accordance with the provisions of this Department's OM dated 32-9-2008, or as per the old rates prevalent prior to the issue of the said OM, whichever is claimed by the employee. The option to claim will be available as a complete package for a particular tour and not by taking part of either orders. In other words, officers may choose to be governed either by orders dated 23-92008 or dated 17th April, 1998, in regard to daily allowance on tour. 3. In case the rate of Daily Allowance on tour is regulated as per old rates prevalent prior to issue of the said OM, dated 23.9.2008, (a) the revised pay range, i.e. pay in the pay band for the purpose of regulation of Daily Allowance only would be as under:

In respect of officer in HAG and the apex scale the basic pay as defined in CCS(RP) Rules will be considered for determination of entitlement of Daily Allowance. b) The classification of cities/towns, as per orders prevalent with the old rates as precluded vide OM dated 17-04-1998 will continue to apply. 4. TA claims already settled as on the date of issue of these orders may not be re-opened. (No. 19030/3/2008-E.IV dated:-22-01-2009)

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READER'S FORUM
AN IMPORTANT ORDER ON MEDICAL TREATMENT & REIMBURSEMENT At the very outset, I would like to wish the team of CHQ and all the readers of Bharatiya Post, a very Happy & Prosperous New Year. This is in continuation to my earlier articles published in Bharatiya Post in Reader's Forum. Previously, the procedure adopted for undergoing any medical test/investigation at any CGHS recognized diagnostic centre by an official who is not a CGHS beneficiary was that the official has to first obtain a referral in this regard from his AMA concerned in favor of the CGHS recognized diagnostic centre. Thereafter, the official has to visit the nearest Government Hospital and in case if the hospital authority gives it in writing that the desired test/ investigation is not available at that particular hospital and the official is at the liberty to undergo the test/ investigation at the CGHS recognized diagnostic centre, then only the official was allowed for such test/ investigation at that CGHS recognized diagnostic centre and claim for medical reimbursement was settled at appropriate rate. The pre-requisite detailed in paragraph above made it almost next to impossible on the part of any official, who is not a CGHS beneficiary, to undergo medical tests/investigations at a CGHS recognized diagnostic centre. The ruling position has changed completely after issuance of O.M. No. Misc.209/CGHS/Hospital Cell/Office of the Additional Director (CGHS), Central Government Health Scheme, 9. Bikaner House Hutments, Shahhjahan Road, New Delhi110011, dated 22-04-2008. The O.M. is also annexed for reference of the readers. In this OM, it has been categorically mentioned (Para. 2) that CGHS recognized private hospitals/diagnostic centers are required to treat all CS (MA) beneficiaries on production of a valid Identity Card (Official ID Card) only in case of emergency treatment & in case of planned treatment, the same may be allowed after being referred by the AMA and on production of valid ID card and permission letter from the department (now Head of the Office, vide OM No. S.14025/7/ 2000-MS dated 28.03.2000). As far as the rate of medical reimbursement is concerned, the reimbursement will be restricted to the local CGHS rate irrespective of the fact that the official is not a CGHS beneficiary. This is vide OM No. S.14025/ 31/2007-MS, Government of India, Ministry of Health & Family Welfare, dated 26-09-2007. Comrades are requested to look into the matter with deserving priority so that the common members may be benefited. Com. Goutam Roy Assistant Secretary, AIPEU Group-C, Kolkata GPO, Mobile :09433279393. Misc.209/CGHS/Hospital Cell/0/o Additional Director (CGHS) Central Government Health Scheme, New Delhi-110011 Dated : 22-04-2008 Treatment of Central Government Officials covered under CS (MA) Rules, 1944 in CGHS recognized Private Hospitals. I am directed to convey that as per Ministry of H&F.W. O.M. No. S.14025/7/2000-MS dated 28.03.2000, Central Govt. employees and their dependant family members may be permitted to avail medical facilities in any of the Central Govt./State Govt. Hospitals and Hospitals recognized by the State Govt./ CGHS/CS(MA) Rules, 1944 subject to the condition that reimbursement is to be limited at the rates fixed by the respective authorities, or the actual expenditure incurred which ever is less. Hence all the CGHS empanelled private hospitals/Diagnostic Centres are required to treat all CS(MA) beneficiaries on production of valid ID CArd only in case of emergency treatment and in case of planned treatment, the same may be allowed after being referred by AMA and on production of valid ID card and permission letter of his/her concerned Ministry/Department.

Govt. Order (contd. from last page)
RE-INTRODUCTION OF SHORT DUTY STAFF SCHEME I am directed to invite your attention to this department's letter of even number dated 14.08.2008 regarding reintroduction of Short Duty Staff (SDS) scheme in respect of pensioners who have retired from the Department of posts and fixing of hourly rate of payment to SDS @ of Rs.16.40 per hour w.e.f. 14.08.2008. 2. Consequent upon the implementation of the 6th Central Pay Commission's Report as accepted by the Government w.e.f 1.1.2006 the hourly rate of payment of SDS has been reviewed by this department in consultation with the integrated Finance Wing. 3. It has now has been decided to revise the hourly rate of payment to Short Duty Staff fixed at the rate of Rs.16.40 per hour to Rs.40.00 (Rupees Forty only) per hour w.e.f. 14.08.2008. 4. The expenditure on SDS may be charged under wages in respective object head of Account. 5. This issue with the approval of Secretary, (Posts) and with the concurrence of integrated Finance Wing vide their Dy. No.164/FA/08/CS dated 23.12.2008. (D.G. Posts No. 37-40/2007-SPB.I dated 31.12.2008

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