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INTRODUCTION

Overview of the Report


The main objective of the study is to create an sales and inventory system
for WMV Enterprises. With the use of the system, the retrieval process will
speed-up. To be able to generate immediate sales report. With the use of the
system, the incomes are classified as product sales. The total sales are
automatically computed and sales report is generated. In addition, the user can
also view the total sales daily, weekly,monthly and yearly. In this way, it can
produce an immediate sales report. To provide an efficient monitoring of stocks
and re-ordering. By checking in the system, it will be easy to identify the number
of available and lessening product and which is need to re-order. In addition, the
expiration of the product is also monitored in the system.

Brief Description of the System


Information Technology or I.T is endless important to a business due to
its plethora of function. Firstly I.T can be used to enhance your customers
experience with your company, through use of a well-designed website. This
allows you to connect with people that you may not have previously been able to
reach, due to them living away from cities or even branching out overseas. This
is profitable for a business as quite simply, it brings in more customers and
therefore more money.
The used of automated system nowadays has a great impact in many
different fields, especially in businesses. In this dynamic environment, the
information processing of the business operations relies on the information
systems and technology. It paved the way to improvement and development of
the business process. One of the most common used automated systems today

is sales and inventory system. Its objective is oriented toward developing a


rhythm for keeping records, selling and inventory monitoring.
The DRRS (Darwin,Rose,Rio and Sarah) group performed the investigation
at WMV Enterprise. Rose and Sarah interview the owner and the staff of the
company while Darwin and Rio observed the flow of thier transaction or what
they do.
WMV Enterprises started operating since September 12, 2010, until now
with Ms. Riza Joy Villanueva the proprietor of this establishment. It is located at
Purok Atis, Sto. Nio, Panabo City but they are now currently living in Purok 3,
Barangay New Visayas , Panabo City.
In 2010 Ms. Villanueva is the one, who handled her own business until
she got the excellent management of it, and because of this, their business had
expanded, they can serve and give what the customers need. In order to be
competent in the business world, the company needs to improve its way in
servicing the customers and increase its number of stocks and commodities to
cater the growing number.
Regarding this, WMV Enterprises must adapt a better way about the
processes that should take place within the company, especially in sales and
inventory system. We used interview method to collect information regarding to
their current system since it is the convenient and easy way among others.
The company will now have exerted less effort and time to perform its
tasks. Accurate and lesser time in calculating , fast and efficient flow of business
is the other thing that the company will be experiencing while implementing this
system. And most of all, giving the customer`s needs and convenience, and
meeting its expectations would probably the best thing the company could ever
do.

System Request Summary


WMV Enterprises encountered the most tedious things to do having the
current/manual system were the paperworks, sorting, tracking inventory, getting
reports, looking for records and items. Every work takes too much time.
WMV Enterprises want to automated their system to provide a better
services to the customers, to provides timely and accurate reliability and quantity
reports (financial, sales, and inventory). To gets rid of the tedious work brought
about manual system.

FINDINGS

SCOPE AND LIMITATIONS


The scope of this system is to provide user efficient working environment
and more output can be generated through this. This system provides user
friendly interface resulting in knowing each and every usability features of the
system. Specifically, in sales, it involves computation of the daily sales, weekly,
monthly and yearly, it shows inventory transaction of purchase, it can add new
stock products and it secures the storage of records and its maintainability.
The system will not cover the entire enterprises needs, the said system
will help to ease only some of the difficulties of the enterprises. The system
generates only reports, calculate and adding stock and securing the data which
always been lost during the manual report.
Th system cant generate a report through email or cannot add another
system to another computer, in other words cant connect to another computer
to review the data.

REQUIREMENT SPECIFICATION

Operational Feasibility
The new proposed system when implemented in the store, in every
transaction of the store usually using manual works to compute all the item
purchase by the customers. The difficult works of using manual process would all
be reduce to this proposed system.
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Fishbone Diagram

Resources

Items

Calculator

No proper list of
prices
Availability

Slow process in
transaction

Record Book

Preparing of
Reports

Cannot
accommodate
all customers
Miscalculation

Employee

Impatient
Customers

Figure 1

TECHNICAL FEASIBILITY
For the system to used by the computer they will need at least a
computer with high quality hardware in order to perform the desire output. Basic
computer fundamentals including some technical aspects must be given attention
for technical feasibility. If the result is handled properly, it is capable enough to
serve future needs. The system will be able to adjust and handle time and effort
for the transactions. This system is essential for the future because the
computerization of our generation is one of the common goals of most of the
companies in order to lessen the workload of the people.

Hardware

Processor: Intel (R) Pentium(R) CPU 987 @2.4GHz

RAM: 2.00 GB

System type: 32 or 64-bit Operating System

HDD: 500 GB

Display Adapter: NVIDIA GeForce GT 630M

Software

Operating System: Windows XP, Windows 7

Visual Basic 2010

MySQL, SQLyog for database.

Adobe Photoshop CS5 for editing pictures

SCHEDULE FEASIBILITY
Illustrate the start and finish dates of the terminal elements and summary
elements of a project. As shown below, the graph clearly shows the schedule
and time frame of WMV Enterprises sales and inventory system. In every task
there is a corresponding month/s to be completed.

Gantt chart

Schedule Feasibility
Months

Aug.

Sept.

Oct.

Nov.

Dec.

System Planning

System Analysis

System Design

System Implementation
System Operation, Support
and Security
Figure 2

RECOMMENDATIONS
Our group/team recommend to implement the automated sales and
inventory system to help their transaction sufficient and fast. To make unique to
the size and function of their business. Automated sales and inventory system is
one of the secured things to do in order to minimize the errors of the staff and
also to ease lose record or information.

PROJECT ROLES
The people who participate in the project are the follows;

Sarah C. Calimbo - database designer.

Rio Ross G. Piar- encoder.

Darwin Bryl P. Pagalan - programmer.

Rose G. Peligro system analyst.

TIME AND COST ESTIMATES


As we have planned we decide to finish our project in five months so that
the system will be accurate to the said problem.
For WMV Enterprises sales and inventory system, a set of computer is
needed for the operation to be successful. It will cost around 20,000.00Php for
the computer set and 2,000.00Php for the printer and the cost of our system is
around 10,000.00Php.

EXPECTED BENEFITS
The benefits of this project are to lessen the workload of the owner and
staff, to easily get the reports, and the lessen time consumed on computing the
sales. That is why there are so many benefits in the automated sales and
inventory system than manual system that they write it on a record book.
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DATA FLOW DIAGRAM


Context Diagram

Purchase
Product

Inquire
Data

Payment
Customer

Invoice

Manager

Summary Report

Sales and
Inventory
System

Order
Details

Order
Product

Deposit

Supplier

Bank

Figure 3

Diagram
Ordering
product
Customer
Reject
order
notice

Checking
Availability

1
Purchase
product

Product
Available

Request
order

Inventory
Reports

Cash
Paid Product

3
Payment
2
Request
Receipt

4
Invoice

Sales
Receipt
Sales

5
Savings
Account

List of
Added
Products

Add
Stocks

Summary
Report
Sales
Report
s

Sales and
Inventory
reports

Inquire
Data

Sales
Income

Order
Requested

Manager

Deposit

Request
Order
6

Bank

Stocks

Receipt

D2

D1

Order
Product

Order list
Supplier

Figure 4
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APPENDIX

Questions and Answers during of our interview;


1. Why do you want to computerize the system in your store? What do
you hope to accomplish with the new system?
As startup enterprise, it is crucial to take advantage of innovations like
automated system. This advancement in technology has many benefits
such as;
It provides timely and accurate reliability and quality reports
(financial, sales, inventory).
Gets rid of the tedious work brought about manual system.
Addresses data management deficiencies.

2. On a scale from 1 to 5, where 5 is most satisfied and 1 is not


satisfied at all, how satisfied are you with the current system or the
manual that you are using?
On a scale of 1 to 5 where 5 is most satisfied , I would rate our current
system with 2. Ive never been satisfied with the manual system.

3. How satisfied are you staff with the current system?


Our staffs are used to the current system. Theyre fine about it.

4. Do you have somebody in your staffs who knows how to work with
database applications?
None of the staff has tried to work with any data applications.

5. Do you have e-mail address of your store? What is it?


The business e-mail address is not yet available.

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6. How important are your store to the needs of your customers?


The store sells NFA rice which addresses one of the human basic needs.
Thus, it is very important especially to those who cannot afford expensive
rice.

7. Do you have any comments about our system or how we go about


developing a new system of this sort?
The idea of developing new system which aims to computerize the manual
system of small enterprise is a great idea. I will surely help many
businesses with their productivity and efficiency.

8. Do you think this might be a problem for you if we develop a new


system in your store? Why?
Innovations have many benefits; however, there are also some drawbars.
First, the adaptation of the new system can be a problem considering the
fact that the store personnel are used to the manual system and havent
tried the automated system. Second, it will be costly. The new system
needs computer and it has to be updated and maintained. These
problems that will be brought by the change are only short term. Staff can
undergo training and the cost can be an investment in the long run.

9. What is the most tedious or unpleasant about the current system


that you using?
The most tedious things to do having the current/manual system were
the paperwork, sorting, tracking inventory, getting reports, looking for
records, items. Every work takes too much time.

10. How do you handle your business?


Being a small business enterprise, there are challenges that are unique to
the size and function of the business. The business owner has to handle
all the challenges of organizing, selling, purchasing, financing, managing,
networking, licensing, and growing with little staff.
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11. What do you think are the most important skills in succeeding in
sales?
One of the misconceptions in selling is that to be a good sales person one
must possess great communication skills which in my opinion, having
excellent communication skills are not enough. One of the most important
skills in selling is interpersonal skills or people skills. Having different types
of customers, it is important that you can connect, relate, and establish
customer relationship with specific clients. Also, your ability to listen and
learn. Product knowledge is crucial in selling. It is important that you
know what you are selling with product knowledge, great customer
relation, and choosing the right words in product promotion, you can sell
anything.

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