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technical manual.

portable programmer

INDEX
1- INTRODUCTION
2- TECHNICAL FEATURES
2.1- GENERAL ASPECTS
2.2- KEYBOARD
2.3- POWER SUPPLY
2.4- CONNECTORS AND CLR BUTTON
2.5- STORAGE CAPACITY
3- PORTABLE PROGRAMMER: OPERATION
3.1- TRANSMISSION OF DATA TO THE PORTABLE PROGRAMMER
3.2- SYSTEM SECURITY: AUTHORISATION KEY
3.3- OPERATIONS OF THE PORTABLE PROGRAMMER
3.4- MENU OF THE PP
3.4.1- Date and time
3.4.2- Language
3.4.3- Automatic
3.4.4- Version
3.5- DOORS MENU
3.5.1- Update
3.5.2- Initialize
3.5.3- Open
3.5.4- Test
3.5.5- Online address
3.6- USERS MENU
3.6.1- Read Key
3.7- OPENINGS MENU
3.7.1- Register Openings
3.7.2- See Openings
3.7.3- Configure Openings
3.8- SITE MENU
3.8.1- Select Site
3.8.2- Configure Site
4- MAINTENANCE OF THE PP: TEST
4.1- KEYBOARD TEST
4.2- CLOCK TEST
4.3- TEST OF THE KEY CONNECTOR
4.4- TEST OF CABLE WITH KEY
4.5- MEMORY TEST
5- KEY ENCODER: OPERATION
6- QUALITY CERTIFICATES

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1- INTRODUCTION
The INHOVA system is an access control system based on electronic cylinders and magnetic stripe card
electronic locks. Both the cylinders and the locks are completely autonomous elements that work without
a direct connection to a computer or control unit that governs them. In both elements the control unit is
built-in and works on completely standard batteries. The control unit has memory and a real-time clock.
This allows us to obtain high access control features.
As both elements are completely autonomous we can install them on any door, without any wiring and
without an expensive cost. Because they are autonomous and work without direct connection to a
computer we need a device to transfer the information from the computer to the cylinder and/or locks and
vice versa.
This device is the Portable Programmer (PP).

Portable Programmer
(PP)

Apart from being the connecting element between the computer and the cylinders and/or locks, the PP,
connected to the computer and governed from the management program of the system, is the encoder of
the user keys for the INHOVA cylinders.

Key encoder

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2- TECHNICAL FEATURES
2.1- GENERAL ASPECTS
The general dimensions of the PP are 90x165x30mm:

2.2- KEYBOARD
The Portable programmer has a membrane keyboard detailed below:

SCREEN
FUNCTION KEYS

ENTER

ON/OFF

CURSORS

ON/OFF

It switches the Portable Programmer on and off. The PP also


has a timer to switch itself off if no key is pressed.

ENTER

Key to select and/or accept the different options in each menu


of the PP.

CURSORS

Keys to select one option from the menu.

FUNCTION KEYS

F1, F2, F3, F4 and F5. To access the menus of the PP.

SCREEN

Display with a resolution of 128x64 pixels.

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2.3- POWER SUPPLY


The PP is fed by a 6LR61 type 9V DC alkaline battery. The programmer switches itself off if it has not
been used for 30 seconds, and this prevents us from leaving the programmer on.
The memory of the portable programmer is volatile, and hence if we remove the battery or if the battery
runs down it will lose the information stored it.
The battery is housed on the bottom base of the portable programmer. To extract it we must remove the
bottom lid of the PP.
The portable programmer also indicates us the battery charge level. In the top left corner of the main
screen of the programmer there is an indicator of the charge of the battery, as shown in the following
picture::

State of the charge of the


battery

2.4- CONNECTORS AND CLR BUTTON


The Portable Programmer has the following connectors:

4
2
3

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12345-

RS-232 connection to the computer


Jack connection for the cylinder or locks
CLR button
Connector for the power supply
Connection for the keys

1- RS-232 connection to the computer


The portable programmer is connected to the computer by means of a RS-232 cable with two
connectors of 9 PINS. One is for the computers series port and the other for the portable
programmer. Most of the times the port used by the computer will be the COMI series port. This
will depend on the configuration of the computer and the series port available for the connection.
From the management software of the INHOVA system we will select the series port used by the
computer for the connection.
The RS-232 cable is supplied with the portable programmer.

RS-232 cable to connect the PP


to the computer

2- Jack connection for the cylinder or locks.


To connect the Portable Programmer to the cylinders we use a special cable. One end of the
cable is a jack type connector which is connected to the Portable Programmer, and the other end
is an INHOVA key to insert on the cylinders. By inserting the key of the cable on the cylinder
and the connector on the portable programmer we can establish communication with the
cylinder.

Cable with key to connect the


PP to the cylinders.

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To connect the Portable Programmer to the locks we use a cable with a jack type connector on
both ends.

Cable to connect the PP to the


locks.

Both cables are supplied with the Portable Programmer.


3- CLR button
It is used to reset the Portable Programmer and to test it. By means of the test we can check the
operation of the programmer.
See chapter TEST OF THE PP: RESETTING THE PP of this manual.
4- Connector for the power supply
The portable programmer can be connected to a 9 V DC power supply. This option is employed
when the portable programmer is working as a key editor. When it is disconnected from the
power supply it uses the battery to keep going.
5-Connection for the keys
It is a cylinder plug where the keys are inserted to be recorded or read.

2.5- STORAGE CAPACITY


The Portable Programmer has a memory of 0,5MB.
This is, however, a very relative data. The portable programmer receives information about the doors
forming part of a locking plan. That is, the users who will have access to them, the time zones in which
they will have access, the calendar of public holidays in the installation, etc. Therefore the number of
doors that we can transfer to the PP will depend above all on the number of users forming part of the
installation.

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The following table shows the number of doors to load on the PP, depending on the number of users per
door:
Users/Door
50
100
200
500

Doors to load on the PP


Up to 1000 doors approx.
Up to 500 doors approx.
Up to 250 doors approx.
Up to 100 doors approx.

The number of events that we can register from the doors also depends on the number of events that we
have stored on them. In normal mode, the portable programmer registers the latest events from each door
which have not been previously registered and stored in the PC. Supposing we have 25 new events, they
can be registered in a maximum of 2000 doors. The cylinders and/or locks have enough capacity to store
up to 1000 events (when the number of users is not above 1000). In case the doors have stored the
maximum amount of events, we will we able to register in the Portable Programmer up to a
maximum of 50 doors.
3- PORTABLE PROGRAMMER: OPERATION
We have mentioned that the portable programmer is the link between the management software of the
system, which is installed on the computer, and the electronic cylinders and/or locks. With it we can
transmit or receive information of/from the cylinders or locks, and carry out different tasks.
Obviously, to transmit information to the cylinders or locks the portable programmer must receive that
information from the computer. Therefore, the first thing to do is transmit the information of the locking
plan of the installation in question to the portable programmer.
Once we have transmitted the information we will be able to carry out the tasks which are described later
on.
3.1- TRANSMISSION OF DATA TO THE PORTABLE PROGRAMMER
To transmit the locking plan of the installation to the Portable Programmer we connect it to the computer
with the RS-232 cable and we switch it on by pressing the ON/OFF key.
From the PP screen of the management software of the system we send the locking plan by clicking on
the button SEND DATA TO THE PP, as shown in the following picture:

Click on the button

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When clicking on the button the software creates a data file which is sent to the portable programmer. The
transmission time will depend on the amount of information we are sending.
Once we have finished with this task, the window of the PC will display a message indicating that the
information has been transmitted correctly, and then we check that the validation of data in the PP is
correct.

Once the data of the locking plan has been transmitted to the PP we can transfer that information to the
cylinders and/or locks.
For further information on how to load data on the PP see the SOFTWARE MANUAL.
3.2- SYSTEM SECURITY: AUTHORISATION KEY
For security reasons, the Authorisation Key will have to be inserted on the portable programmer when
carrying out the operations INITIALIZE, UPDATE and OPEN (which are described later) in the
cylinders and/or locks with the portable programmer.
Otherwise we will not be able to carry out any operation.

Authorisation Key

We must remember that the Authorisation Key guarantees the security of the installation, and that there is
only one key for each installation. This key is always in the hands of the person in charge of the
installation.

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3.3- OPERATIONS OF THE PORTABLE PROGRAMMER


The main screen of the Portable Programmer is shown in the following picture:

By means of the F1, F2, F3, F4 and F5 function keys we can access the different menus of the Portable
Programmer.
The menus are:
F1- PP
F2- Doors
F3- Users
F4- Register of openings
F5- Installation

3.4- MENU OF THE PP


By pressing the F1 key we access the menu of the portable programmer. The functions inside that menu
are the following:

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Date and Time


Language
Automatic
Version
With the Up and Down cursor keys we can select the different options. Once the desired option has been
selected we access the option by pressing ENTER.
3.4.1- Date and Time
After selecting the option Date and Time, we press ENTER to access that function. Thus we display the
date and time of the clock of the portable programmer. We cannot modify it, because the programmer
takes the computers date and time. When we send the information of the locking plan from the computer
to the portable programmer the date and time of the computer are also transmitted.

Therefore, in order to modify the date and time of the portable programmer we must first modify the time
on the computer and then resend the data to the portable programmer. This way the programmer will take
the new date and time.
We press X (F5 function key) to accept and go back to the main screen of the Portable Programmer.

3.4.2- Language
By choosing Language in the configuration menu with the Up and Down cursor keys and pressing we
access the Language option of the portable programmer.
On that function we can display the language being used by the portable programmer. As the Date and
Time, the Programmer takes the Language from the computer that is transmitting the data.

We press X (F5 function key) to accept and go back to the main screen of the Portable Programmer.
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3.4.3- Automatic
The programmer offers us the possibility to Update doors (cylinders or locks) and Pick Up Openings
automatically. This means that, when we connect the Portable Programmer to the cylinder or the lock, the
portable programmer will automatically send information (if there is any modification in the locking plan
of that door) and show the register of openings without having to do any operation in the programmer.
Both options can be carried out manually, as we explain in the following sections.
In order to access the Automatic function, we select that function with the Up or Down cursor keys on the
configuration menu and then press ENTER.
The programmer will ask the following question:
Do you want to update doors automatically?

To answer YES, press (F4 function key), and to answer NO press X (F5 function key).
Once we have chosen the option above (Update), the portable Programmer will ask us whether we want
to Pick Up the Openings automatically:
Do you want to pick up openings automatically?

Like in the previous option, to answer YES press F4 function key), and to answer No press X (F5
function key).

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Once we have selected the option above we go back to the main screen of the Portable Programmer.
If the answer to the automatic updating has been positive the symbol of the doors will be displayed on the
top right corner of the main screen, and if it is negative the symbol will not be displayed.

Updating of Doors and


Automatic dic-Up of
openings.

If the answer to the automatic pick-up has been positive the symbol of the openings will be displayed.

3.4.4- Version
By selecting the Version function of the configuration menu with the Up or Down cursor keys and
pressing ENTER, the portable programmer shows us its manufacture version.

We press X (F5 function key) to accept and go back to the main screen of the Portable Programmer.

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3.5- DOORS MENU


By pressing F2 on the main screen of the portable programmer we access the Doors menu. This menu
includes the following operations:

Update
Initialize
Open
Test
To carry out the functions Update, Initialize and Open successfully the Authorisation Key of the
installation must be inserted on the Portable Programmer. If we try to do any of these operations without
inserting the Authorisation Key on the PP we will see an Error message such as the one in the following
picture:

3.5.1- Update
The Update function is used when we need to transfer changes made in the locking plan of a door to a
cylinder or lock. That is, it is a cylinder or lock that has already been initialized and therefore belongs
to the installation.
Once we have made the necessary changes in the management software we send the data to the portable
programmer. From there they are transmitted to the cylinder or lock by means of the Update function.

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Hence, with the authorisation key inserted on the Portable Programmer and the programmer connected to
the cylinder or lock,

We press ENTER to carry out the updating. As the cylinders or locks have already been initialized and
therefore registered in the installation, the PP will recognize which door it is and immediately update it.
The screen of the programmer will be:

Once the portable programmer finishes the operation we see the following screen:

We press X (F5 function key) to accept and go back to the main menu of the Portable Programmer.
3.5.2- Initialize
Initializing a cylinder or a lock consists of assigning that cylinder or lock to a door of the installation and
transmitting it all the information concerning its locking plan.
When a cylinder is initialized it loses all the information it may have stored. If it is a cylinder or lock in
the initial state (as they are supplied), it will then become part of the installation.
When a cylinder or lock becomes part of an installation, it can only be initialized again with the
information of another door from the same installation. That is, once initialized we can move them from
one door to another as many times as we wish, but these doors will have to belong to the installation for
which they were initialized.

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We select the Initialize function of the Doors menu and press ENTER. Then we will see a screen like
the following:

That is, we arrive at a screen that shows a list of all the doors of the installation. With the Up and Down
cursor keys we select the door that we want to initialize and with the authorisation key inserted on the PP
we press ENTER to start initializing.

Once this is done, we obtain a message telling us that the operation has been carried out successfully.

We press X (F5 function key) to accept and go back to the main screen of the Portable Programmer.

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3.5.3- Open
With the Open function we can open cylinders and locks in an emergency. With the Up and Down cursor
keys we select the Open function in the Doors menu of the portable programmer. We press ENTER and
the PP opens the door.

Once this is done we obtain a warning message telling us that the door has been opened in an emergency.

The cylinder or lock remains open for a few seconds while we carry out the operation we should carry
out. A few seconds later the cylinder or lock closes.
3.5.4- Test
With the test function of the portable programmer we can check the cylinder or the lock. On the Doors
menu of the portable programmer we select Test with the Up and Down cursor keys. With Test selected
we press ENTER and start the test.
In the case of the cylinder, the first thing that the portable programmer does is read the version of the
cylinder. Of course, the portable programmer must be connected to the cylinder by means of the
connection cable for the cylinder. We can see it in the following screen:

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The next step is to check the clock of the cylinder. We press ENTER and go to the next screen:

The screen indicates the name of the door with which the cylinder has been initialized, and the current
date and time of the clock.
Thus the cylinder test finishes.

In the case of the lock, added to the type of lock and the clock test we also check the operation of the
reader, the crutch key of the privacy lever, the keyboard (if the lock has one) and the warning LEDs.
The process is as follows:
From the Doors menu and with the Test option selected we press ENTER. The portable programmer will
indicate the type of lock, as in the following picture:

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Pressing ENTER again the portable programmer will indicate the date and time of the lock. It will also
show the name of the door with which the lock has been initialized:

Then we do the reader test and the test of the crutch key of the security lever. The portable programmer
will ask us whether we want to do that test:

To accept we press (with the F4 function key), and we press X (F5 function key) if we do not want to
do the test but go to the next test. We suppose that we press and do the test. We will see a screen like
the following:

To carry out the reader test we must insert a magnetic stripe card on the lock. If the test is correct, we will
see a circle to the left of the text Card while the card is inserted, and the text will darken, as in the
following picture:

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The darkened Card text means that we have ALREADY done the test.
The test of the crutch key of the lever (or privacy) is carried out by turning it 90. The security lever will
come out (this means that the lever is on the door). If it works properly, we will see a circle to the left of
the text Privacy and the text will darken.

The darkened Privacy text means that we have ALREADY done the privacy test.
The next step of the lock test is the keyboard. If the lock does not have a keyboard the portable
programmer recognizes it and displays a message like the following:

If the lock has a keyboard, we will press all the keys of the lock one by one to check that they work
properly.
The last step is the test of the warning LEDs. The portable programmer will ask us whether both LEDs
(the green one and the red one) are on.

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If the answer is yes we press ENTER to end the test.

3.5.5- Online address


In an installation we can have, as well as electronic locks and cylinders, wall readers that can be installed
online or offline. When the installation carries an online wall reader, apart from initializing the readers
(see chapter 3.5.2), we will have to assign a different address to each reader in the installation, in order to
be able to control the different modes from the Area Control. SEE WALL READER MANUAL.
From the Doors menu we access to the Online Address option:

We press ENTER:

We assign an address to each reader in the installation. Every area control can govern a maximum of 30
online readers.

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3.6- USER MENU


In the User menu we can read the INHOVA keys without having to be connected to the computer. To do
this we press the user icon (F3 function key) on the main screen of the portable programmer. We will then
see a screen such as the following:

3.6.1- Read Key


We insert a key on the plug of the portable programmer and press ENTER to start reading the key.
The information of the key will be displayed:

That is, we obtain all the information of the key: the name of its user, the activation and expiry dates and
the state of the key (unauthorised key, expired key, old key etc.).
We press X with the F5 function key to accept and go back to the main screen of the portable
programmer.
To be able to read the information of the key, the locking plan of the installation must be loaded and
selected on the portable programmer. If the key does not belong to any locking plan loaded at that
moment on the portable programmer, we will get an error message like the following:

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3.7- OPENINGS MENU


The Openings menu shows the register of events stored in the keys and/or cylinders.
From the main screen of the portable programmer we press the F4 function key (which is linked to the
register of openings). Then we will see the following menu of options:

3.7.1- Register Openings


The Register Openings option unloads the events stored in the lock or cylinder.
With the Up or Down cursor keys we select the Register Openings option. We connect the portable
programmer to the cylinder or lock and press ENTER. Immediately the programmer will unload the
events and we will see the following screen:

3.7.2- See Openings


With the See Openings option we can read the openings registered in the portable programmer without
having to connect to the computer.
With the Up or Down cursor keys we select the option See Openings snd press ENTER. We will see a
screen with the list of all the doors whose openings we have got:

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We select the door whose openings we want to see and press ENTER. The events will be displayed one
by one from the last to the first. We will use the Up and Down cursor keys of the portable programmer to
move from one stored event to another.

3.7.3- Configure Openings


The portable programmer will pick up the latest stored events by default when unloading the openings of
the lock or cylinder. If we select the Configure Openings option of the menu we will reach the
following screen.

If we select the All Openings option we will unload every opening stored in the lock or cylinder. On the
contrary, if we select the Latest openings option we will only unload the latest stored events.
3.8- SITE MENU
The installation menu deals with the locking plans loaded on the portable programmer. From the
computer we can unload several locking plans to the portable programmer (depending on the size of the
memory of each of them). In this menu we will select which site we want to work with out of the ones
unloaded to the programmer, and we will configure the working method.
From the main screen of the portable programmer we will select the Site icon (F5 function key). We
will then go to the options screen:

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3.8.1- Select Site


With the Select Site option we choose the installation we want to work with. Selecting that option with
the Up or Down cursor keys we press ENTER. We will see a screen showing all the installations loaded
on the Portable Programmer.

We select one of them with the Up or Down cursor keys and press ENTER. We will see the following
screen:

3.8.2- Configure Site


With the Configure Site option, we choose whether we want to see all the doors on the Initialize option of
the Doors menu of the portable programmer or only the ones that have been initialized. In this case, as we
initialize cylinders or locks the name of the initialized door will disappear from the menu Initialize. If
we select ALL doors we will see the name of the door even if it has been initialized.
By pressing ENTER with the Configure Site option of the Installation menu we will arrive at the
following screen:

Here we select the desired option with the Up or Down cursor keys and accept by pressing or cancel by
pressing X.

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4- MAINTENANCE OF THE PP: TEST


By pressing the CLR key of the Portable Programmer we can carry out a TEST to check the operation of
the Portable Programmer itself.
Before we carry out the test we will read the following message:

By pressing we accept and erase all the stored data, whereas by pressing X we cancel the command.
Once this is done we reach the following screen:

By pressing we accept and start the test. If we press X we cancel the test and go back to the main screen
of the PP.
The test consists of checking the correct operation of all the elements of the PP. That is:
Keyboard Test
Clock Test
Key Test
Test of the cable with the key
Test of the memory of the PP
4.1- KEYBOARD TEST
Pressing the key we start the keyboard test. The portable programmer will ask us to press all the keys
of the keyboard one by one, to check that they work properly. That is:

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We press F1 and move to the next key:

The same procedure is followed with every key:

We press F2 and go on to check F3,

We press F3 and then check F4,

We press F4 and then check F5,

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After pressing F5 we finish with the function keys and move to the cursor keys.

Next one will be the Down cursor key,

Then the ENTER key,

And finally the ON/OFF key. With this we finish the keyboard test.

If the result of the keyboard test is satisfactory we obtain the following message:

By pressing X we move on to the next Test.

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4.2- CLOCK TEST


The portable programmer checks its built-in clock. If the result of the test is satisfactory we obtain the
following message:

We press X and move to the next phase.

4.3- TEST OF THE KEY CONNECTOR


The portable programmer will ask us to insert a key in the connector:

We introduce an INHOVA user key in the connector and press X. If the test does not detect any problem
we will see the following message:

Added to that, the LEDs of the keys will be illuminated. We press X and go to the next TEST.

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4.4- TEST OF THE CABLE WITH THE KEY


The portable programmer will ask us to insert the JACK type connector of the cable with the key, as
shown in the following pictures:

Once we have inserted the connector we press X and the programmer will ask us to insert the key of the
cable, as shown in the following pictures:

Once we have inserted the key the programmer will carry out the test, giving us the following message:

We press X and go to the next test:

4.5- MEMORY TEST


To carry out the memory test, the portable programmer must erase all data that may be stored in it. Before
doing this it will ask us whether we really want to carry out this operation.

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If we press X we cancel the operation, and the PP TEST will have finished. If we press , the PP will
erase all data stored in it and will proceed to test the memory.

If the operation has been successful we will see the following message:

We press X and finish the PP test. If the PP has not detected any fault we will see the following message:

If the PP has detected a fault in any of the tests carried out, it will tell us in which test it has detected it:
keyboard, clock, cable with the key or memory.
In that case we will have to execute the PP test again, and if the fault is detected again we will have to get
in touch with the technical service department to solve the problem detected.

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5- OPERATION OF THE KEY ENCODER


Apart from being the element used to transfer information from the computer to the cylinders or locks, the
portable programmer is the key encoder.
The recording of the keys is carried out from the management software of the system. Therefore the PP
will have to be connected to the computer by means of the connection RS-232 cable, as shown in the
following picture:

For further information on the key recording procedure see the MANUAL OF THE SYSTEMS USER.

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6- QUALITY CERTIFICATES
The Quality and Environment Department of Talleres de Escoriaza, S.A. certifies that:

All the components of the INHOVA reader have been approved by our Product Engineering
Department.

During the different phases of the industrial process, including the final assembly, we have carried
out the necessary device controls to guarantee the correct operation of the reader, in accordance with
the quality requirements of the market.

Thanks to the periodical tests carried out to check the resistance and the life of our products, we have
complied with these performances:
Added to the previously mentioned regarding the INHOVA reader, we certify on behalf of the company
Talleres de Escoriaza S.A. (designer, manufacturer ad distributor of the reader) that:
The Quality Management System of: Talleres de Escoriaza, S.A has been certifies by Lloyds Register
Quality Assurance in accordance with the following Quality Management System Regulations:
ISO 9001: 1994
EN ISO 9001: 1994
BS EN ISO 9001: 1994
UNE EN ISO 9001: 1994
ANSI/ASQC Q91: 1994
Approval
Certificate No: 934749
The Quality Management System is applicable to: The design, manufacture and assembly of
mechanical and electronic locks. The dying of lock parts and others.
And that:
The Environmental Management System of: Talleres de Escoriaza, S.A. has been certified by Lloyds
Register Quality Assurance in accordance with the following Quality Management System Regulations:
EN ISO 14001: 1996
Approval
Certificate No: 772303
The Environmental Management System is applicable to: The design and manufacture of mechanical
and electronic locks.
In addition,
The Portable Programmer complies with the essential requirements of the European regulations
concerning electromagnetic compatibility:
89/336/CEE of 3rd of May 1989
Irn
March of 2004

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