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ALL INDIA STUDY CAMP/WORK SHOP DECISION OF KURUKSHETRA CWC 2 DAYS WORK SHOP – 04.11.2009 & 05.11.

2009 AT THIRUVANANTHAPURAM
Dear Comrades, As per the decision of the CWC meeting held at Kurukshetra from 14th to 15th July 2009, a Two-day All India study camp cum work shop to impart and interact about the Trade Union history; Policy offensives and our counter strategy; Service rules etc, is being organized. The Kerala Circle Union is hosting this first workshop at Thiruvananthapuram [Kerala] from 04.11.2009 to 05.11.09. The idea is to impart an insight of our trade union history to the new generation leadership; to understand the policy offensives against us and the counter strategy to be adopted by us uniformly by all; to share the knowledge of service rules for equipping all of us in a better manner; and finally to provide an opportunity for interaction between the participants and the all India leadership. The CHQ is confident that all the Circle Unions will make the best use of this opportunity and depute suitable delegates to this All India Study Camp / Work Shop. The venue of the workshop will be ‘EMS Academy Trivandrum’. Hall & Accommodation for 150 Comrades have been booked. The delegates allotted to each Circle are as follows: Andhra Pradesh 10 Assam 5 Bihar 5 Chhattisgarh 5 Delhi 5 Gujarat 10 Haryana 5 Himachal Pradesh 5 Jammu & Kashmir 3 Jharkhand 5 Karnataka 10 Kerala 10 Maharashtra 10 Madhya Pradesh 5 North East 2 Orissa 10 Punjab 5 Rajasthan 5 Tamilnadu 10 Uttar Pradesh 10 Uttarakhand 5 West Bengal 10 150 The Circle Secretaries may choose the charming participants who could contribute in the workshop as per the allotment to their circles. The Delegate fee has been fixed as Rs.250/- for two days for comfortable stay & food. The name of the participants may please be sent to ‘Com. M. Krishnan, CHQ President, AIPEU Group ‘C’ P & T House, Thiruvananthapuram (Mobile No. - 09447068125) in advance for making arrangements to receive the delegates and provide accommodation. The copy of the same may please be sent to CHQ at the earliest possible. Please note that TA/DA shall be borne only by the Circle Unions/Divisional Unions to the participants. The detailed programme of the workshop will be intimated shortly. All Circle Secretaries are requested to book their up & down tickets reservations immediately to attend the Study Camp / Work Shop and make it a purposeful and unique one. The CHQ is attempting first of its nature to hold Trade Union & Service rules class with the motive to create more leaderships at base levels who possess all skills to lead the movement further in the days to come. Let all of us make our attempt a successful one. With fraternal greetings,

INDIA POST PROPOSES LAUNCHING PREPAID CARDS
India Post plans to launch Prepaid Cards. It has posted a marketing research survey containing 25 questions inviting the feedback for launching this scheme. One can purchase a card and load money in it. This card can be used in any shop or establishment that accepts Credit or Debit Cards, it can be used to make purchases on the internet and it can be used to withdraw money at the Post Office Counters or from any Bank's ATM. The card can be reloaded as per the convenience. This card offers a convenient and secure payment option where one does not have to carry large amounts of cash and can be reissued if lost for a small fee which ensures his money remains safe. The questionaire for the survey is very much available in the Department of Post website.

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General Secretary’s Desk
INDEFINITE STRIKE FROM 07.10.2009 The Postal JCA including GDS unions met 21.09.09 discussed in detail about the situation prevailing on GDS committee report and the inordinate delay in its implementation over ten months. The JCA also noted with concern that the modification sought for on pro rata wages, increment, Fixation formula etc have not been incorporated in the Cabinet memo. After a thorough discussion, the JCA has decided to serve strike notice immediate by on 22.09.09 for the proposed indefinite Strike from 07.10.09 on two point Charter of Demands as follows: (1) Approve and implement immediately the GDS Pay Commission with the modifications sought by the Staff Side; and (2) Remove the discrimination against the GDS on the issue of grant of Bonus ceiling. Postal JCA also decided to organize a Joint Strike Tour in all Circles between 01.10.09 to 05.10.09. Attention of All Branch/Divisional Secretaries This Strike action is only for the immediate settlement of GDS Pay Committee report. We have not included any other demands since the importance of the demand should not be diluted. It is the GDS who participated the Bonus strike for Departmental employees and all the strikes even though their demands were not found place. The December 2008 episode should not be repeated in any division/circle who have miserably failed then. 100% participation should be ensured by all members by organizing tours, meetings etc. Don’t forget! It is our primary duty to extend all help to GDS for settlement of their fundamental demands. Please ensure the strike a most successful one. All Circle Secretaries are requested to tour their circles intensively and ensure full participation of all cadres in the ensuing strike from 07.10.09. Reports shall be sent to CHQ as frequently as possible about the mobilization and other issues. Let us unite, shed our differences if any for the cause of GDS and for their upliftment. Let us show our oneness in the strike and mitigate the GDS demands. MODIFIED ACP SCHEME – SALIENT FEATURES The Department of Posts has caused orders vide its OM No. 4-7/(MACPs)/2009/PCC dt. 18.09.09 for the implementation of MACP scheme in the Department of Posts. The full text of the orders was published in the Bhartiya Post and also exhibited in our CHQ Website. 1. Three Financial upgradations under MACP at intervals of 10,20 & 30 years of continuous regular service with effect from 1.9.2008. 2. The TBOP & BCR shall stand withdrawn with effect from 1.9.2008. 3. There shall be no change in the designation, classification or higher status, but financial & other benefits shall be permitted. 4. Action should be finalized at once for grant of TBOP/ BCR due for the period till 31.08.2008. 5. Screening Committee should be constituted immediately for grant of MACP. There shall be a time schedule and meet twice in a financial year. Preferably in the first week of January & First week of July for advance processing of the cases maturing in that half year. 6. No stepping up of pay in the pay band or grade pay would be admissible. This MACP is based on the DOPT orders and it should be read with the DOPT order dated 19.05.2009. The main features of the DOPT orders stated above is as follows: (i) There shall be three financial upgradations counted from the direct entry grade on completion of 10,20 & 30 years respectively. (ii) Financial upgradation will be admissible whenever a person has spent 10 years continuously in the same grade pay. (iii) Benefit of pay fixation for regular promotion shall be allowed on MACP. 3% of the total pay in the Pay band and grade pay drawn before such upgradation shall be granted. (iv) However no further fixation of pay on regular promotion if it is in the same grade pay as granted under MACP. If higher grade pay, only difference of grade pay is admissible on regular promotion. (v) Promotions earned in the post carrying same grade pay in the promotional hierarchy as per Recruitment Rules shall be counted for the purpose of MACPs. (vi) ‘Regular Service’ shall commence from the date of joining of a post. (vii) On grant of financial upgradation, there shall be no change in the designation, classification or higher status. However, financial and certain other benefits such as HBA, allotment of quarters shall be permitted. (viii) The Financial upgradation would be on non functional basis subject to fitness, in the hierarchy of grade pay within the PB I (No bench Mark application up to Rs.2800/- Grade Pay). Thereafter application of bench mark ‘good’ will be there till the grade pay of Rs.6600/- in PB 3. (ix) No reservation orders/roster shall apply to the MACPs. (x) Financial upgradation under the MACPs shall be purely personal to the employee and shall have no relevance to his seniority position. (xi) If a regular promotion has been offered but was refused by the employee before becoming entitled

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to a financial upgradation, no financial upgradation shall be allowed. He will not be eligible for further financial upgradation till he agrees to be considered for promotion again and the second and the next financial upgradiaton shall also be deferred to the extend of period of debarment due to the refusal. The Department of Posts has simply adopted the orders without any deviation. Certainly the introduction of MACP scheme in the Postal is another mile stone ahead in our history. All are requested to send their feed backs about the MACP. NATIONAL EXECUTIVE OF CONFEDERATION The National Executive of the Confederation met on 13.09.2009 at New Delhi. It is decided that the triennial National Council meeting will be held on 4th,5th and 6th December, 2009 at New Delhi. The inaugural session will commence at 2.30 PM on 4th (Friday) and shall be concluded by 6.30 PM. Business session will commence on 5th at 10.30AM and the conference will be concluding its deliberations on 6 th by 5.30PM. The inaugural session will be participated and addressed by all the Central T.U. representatives, all affiliates of the TUI-PAE in Indian Sub-continent, Sri Lanka, Japan and Vietnam. The TUI General Secretary will also be invited to address the inaugural session. It was decided that the Secretariat should once again circulate the details of membership of each affiliated Association/Union (as declared earlier) and permit them to correct the declared membership and pay the arrear dues. The following programme of action has been decided to be carried out. (i) The Executive decided to organize meetings in front of all offices and other campaign programmes like issuance of leaflets etc. to popularize the following demands and adopt the resolution demanding the convening of the Departmental Council of the respective Ministries/Department. This should be carried out by all affiliates and its units and branches during September and October, 2009. The resolution adopted in this regard to be sent to the concerned Secretary of the respective Ministries/Department with a copy to the Confederation CHQ. (ii) To organize a human chain on 25th November, 2009 in all Cities/Towns by eliciting massive participation of the members. The human chain should preferably connect two Central Govt. offices as is chosen by the concerned COCs. The human chain is to be organized to project the following demands as detailed in the annexed resolution. DEMANDS: (a) To reduce the price of all essential commodities. (b) To rescind the orders on outsourcing of Governmental functions and closure of offices.

To fill up all vacancies of Group D posts by regular recruitment and stop contracting out the Group D functions and employing daily rated/casual workers to carry out the Group D functions; (d) Remove the condition imposed on employees who are recruited after 1.1.2004 to draw the 60% arrears (viz. the compulsory filing of application for registration to NPS). (e) To rescind the decision to replace the CGHS and Medical facilities by Medical Insurance scheme without causing any discussion in this regard with the Staff Side. (f) To restore the Departmental Council functioning in all Ministries/Departments and ensure that the meetings of the Councils are held once in every four months. Convene the meeting of the Anomaly committees to discuss and settle the issues. It was decided that the Confederation will write to the Cabinet Secretary, on (i) the non functioning of the JCM for a (especially the National Council, Standing Committee and the National Anomaly Committee) (ii) to the Director CGHS to restore the emergency consultation facility in CGHS dispensaries and (iii) to place the copy of all important correspondence with the authorities on the website of the Confederation. SETTLEMENT OF PERSONAL CLAIMS The Directorate in its letter No. 1/1/2009-SR dt. 17.09.09 intimated that sufficient allotment of funds has been placed to all the Circles in the Budget allotment 2009-10 to wipe out all the pending bills like TA, Medical, OTA etc. we have placed this as one of the subjects for discussions in the ensuing periodical meeting. All Branch/Divisional Secretaries requested to furnish pending bills headwise to the Circle & CHQ. The Circle Secretaries are requested to collect the details and forward to CHQ atleast before 15.10.2009. This is most important. NATIONAL CONVENTION OF WORKERS & DECISION The Nine Central Trade Unions viz. INTUC, BMS, CITU, AITUC, HMS, AICCTU, AIUTUC, TUCC and UTUC having different political shades come together and conducted a historic convention on 14.09.09 at New Delhi. The convention adopted a Joint declaration, called for state level joint conventions and issued a call for observance of National protest day on 28.10.09 through joint mobilisation urging the Government to take urgent remedial/corrective measures on price rise and PDS system, Employment Protection, Strict enforcement of all labour laws, Social security for the unorganised sector employees, stop disinvestment process of Public Sector enterprises etc. The country has now witnessed a ‘rare unity’ for the concern of working class and toiling mass. AUSTERITY MEASURES – MOF GUIDELINES Finance Ministry issued fresh guidelines vide its memo No. 7 (1) E Coord/2009 dt. 7.09.2009 on expenditure management. For the year 2009-10, every

(c)

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Ministry/ Department shell effect a Mandatory 10% cut in non plan expenditure under the following heads: A) Domestic and Foreign Travel Expenses. B) Publications. C) Professional Services. D) Advertising and Publicity. E) Office expenses. F) POL (except for security related arrangement). G) Other administrative expenses. The remaining portions of non plan expenditure, excluding interest payments, repayment of debt, Defence capital, Salaries, Pension and the Finance Commission grants to the states will be subjected to a mandatory 5% cut. No re-appropriation of funds to augment the non-plan heads of expenditure shall be allowed during the current financial year. No increase in budgetary allocation. Purchase of vehicles, except for operational requirement of the Defence forces, Central Para Military Forces and Security related organization will not be permitted. Sri. Pranab Mukherjee, Hon’ble Finance Minister & other VIPS like Smt. Sonia Gandhi, Sri. Sharad Pawar etc are flying in the economic class of commercial flights eventhough special charted plane was waiting. The austerity measures now adopted by the Ministers should be applied to Burocrates. How much of amount is being spent on functions and foreign tours every day in the Department of Post itself. Shall we expect that the Postal Managers will adopt austerity measures and set an example to others. LOGISTIC POST – OUTSOURCING COLLECTION Department of Post issued orders for Extension of Outsourcing Collection Scheme to Logistics Post/ Logistics Post Air/Overnight Parcels Service. Now the heads of the Circles delegated powers to appoint collection agents to collect the cargo business and they will get 5% Commission on the business procured. Earlier the department issued orders for outsourcing of data entry work related to Bulk Speed post articles and now for Logistic Post/Logistic Post Air/Overnight Parcel Service. NFPE RELEASES TWO BOOKS ON COMRADES N.J.IYER & K.ADINARAYANA NFPE is bringing out two Books - One Book on our great leader Comrade N.J.Iyer, the Founder President of NFPE and former General Secretary of R3 NFPTE Union - Second Book on our another great leader Comrade K.Adinarayana, the Former Secretary General of NFPE and Former General Secretary P4 NFPTE / NFPE. The Book on Comrade Iyer is captioned as “Iyer’s Vision” containing many of his ideological articles and articles on many important issues together with the write ups of many leaders of Central Government Employees movement about the leadership of Comrade Iyer. The Book on Comrade Adi is a Biography written by a famous biography writer Comrade Ramakrishnan.

He has vividly narrated the leadership of Comrade Adi in a biography form. All Circle Secretaries are requested to intimate the Federation over phone or through emails about the number of copies of each book they want to purchase for their circles and branches. It will be appreciated if at least each branch purchase five copies of each book for their important office bearers and for circulation. PLEASE PLACE THE ORDER IMMEDIATELY. - SECRETARY GENERAL, NFPE. OTHER NEWS Circle conference of West Bengal circle is scheduled to be held from 11th to 14th October 2009 at Barasat (West Bengal). General Secretary is attending. The CWC meeting of M.P. Circle will be held on 04.10.09 at Bhopal. General Secretary & Financial Secretary, CHQ are attending the meeting. The CWC Meeting of U. P. Circle is scheduled to be held on 10 & 11th October 09 at Kanpur. General Secretary is attending. The Department has sought subjects to the ensuing periodical meeting with Secretary, Department of Posts. Accordingly we have given the following subjects for the discussions. (i) Inordinate delay in settlement of personal claims like TA, OTA, Medical etc for want of funds since 2003-04. (ii) Filling up of Residual Vacancies. (iii) Filling up the posts of APM Accounts & Promotional avenue to the Accounts line officials. CAT, Chandigarh held that the GDS are entitled to get revised bonus ceiling of Rs. 3500/-. However, the Department has filed a writ petition in the High Court of Punjab to set aside the judgment. This year, the Department has mentioned in the bonus order itself restricting the ceiling to Rs. 2500/- This discrimination has to be fought unitedly by all. Even though, the New Pension bill has not been placed and passed in the Parliament, the Government has forcibly obtained declaration forms from all the new entrants after 1.1.2004 for switching over to New Pension scheme by withholding the 60% arrears. The Government should be a model employer in concept and action but acted in a deceived manner and introduced the New pension scheme at the time of disbursement of 60% arrears by obtaining declarations and forms from the officials. This is nothing but an act of back door method to introduce the bill shortly. The Government has now allowed part withdrawal in NREGS Account. This will increase the work load at rural post offices. As per the Gazette notification dt. 27.05.09, the official holding the post in Pay Band 2 and drawing Grade pay of Rs.4200/- but less then 4800/- they

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should keep the minimum balance of Rs. 15000/- in their GPF account. For Grade Pay from 1400/- but less than 4200/- the balance should be kept to the tune of Rs.10000/-. The Department of Post has circulated the calendar of Examination now for the year 2009. The IPO Exam is scheduled to be held from 4 to 6th January 2010. The date for Group B exam did not find place. The CHQ has taken up the case. The Department has caused orders to fill up all the vacancies pertaining to 2006, 2007 & 2008 with the existing recruitment rules. There are more than 15000 posts which will be filled up shortly. This is one of the Charter demands formulated by our CHQ and insisted continuously. This will provide some relief to the toiling Group ‘C’ comrades. SEMINAR ON TECHNOLOGY – 21.11.09 The All India Seminar on Technology and Systems Administrators, organised by the NFPE will be held at New Delhi on 21.11.09. Sri. S. Samant, Member, Technology, Postal Services Board accepted the invitation and will deliver special lecture on the topic of the seminar New Delhi – 110008 Dated – 23.09.2009

WITH DURGA POOJA, NAVRATRA, ID & FESTIVE GREETINGS, ORGANISA GANISATION NOTES OR GANISATION AL NO TES

viz. “Technology sweep in Department of Posts. Present & Future vision – Challenges before the Management and Staff – Role of ‘System Administrators’ – Let us make the seminar a fruitful & purposeful in focusing the issues of the Systems Administrators. APPEAL TO BRANCH/DIVISIONAL SECRETARIES The Branches which have not remitted any donation to CHQ as fixed @Rs.20/- per membership are requested to remit the amount without fail. CHQ should have a sound and good financial position. Further, more than 75% of the branches have not remitted any Quota for the current financial year 200910. All of them are requested to clear upto date Quota and Bhartiya Post dues. The copes of ‘Union constitution and Trade Union Facilities’ are available at CHQ. if any desires to indent, please advise them to send Rs.50/- to CHQ. Please ensure clearance of Quota, Bhartiya Post dues & Special donation of Rs.20/- per membership forthwith. May I seek your response comrade? LET US MEET IN THE NEXT K.V. Sridharan General Secretary

v According to the decisions of JCA, a mass rally was organized at Tirvananthapuram on 10.09.09 by Kerala Circle Unions. There was more than 3000 participants and it had taken more than ten minutes time to cross a particular point. After the rally, a meeting was organized in front of Raj Bhawan and it was presided by Com. H. U. Kurup Circle Secretary, R3. Com. M. Krishnan, CHQ President & Circle Secretary, Kerala Circle delivered welcome speech. The meeting was inaugurated by Com. Pinarayi Vijayan, Polit Beauro Member and State Secretary of CPI (M). During his deliberations, he stressed the need of unity among the postal employees to win over the GDS demands and liberate them from the clutches of prolonged exploitation. The other prominent speakers were Com. A. Sampath, Member Parliament, Com. Kadakampatty Surendran, District Secretary, CPI (M), Com. S. S. Potti, District Secretary CITU, Com. R. Muraleedharan Nair, Asst. General Secretary, BSNLE Union, Com. P. Rajanayagam, General Secretary, Postal Accounts CHQ, Com. V. Murugan, Working President, AIPEDE Union, Com. P. Sylan, Circle Secretary, P4 Com. P. V. Rajendran, Asst. General Secretary R3 (CHQ), Com. R. S. Suresh Kumar Circle Secretary R4, Com. K. Muthuswamy, Circle Secretary, Admn, Com. T. P. Ravindran, Circle Secretary, Postal Accounts, Com. B. Sankaran Kutty, Circle Secretary, GDS Union. In addition, Com. K. V. Sridharan, General Secretary participated in the rally and addressed the meeting and stressed that the NFPE & P3 union is totally committed for the cause of GDS and their liberation from the exploitation. Com. Ashok Kumar, Convener Local coordinating committee, Trivandrum delivered vote of thanks. A delegation of

leaders submitted the memorandum to the State Governor on this occasion. The organisational discipline, involvements in the trade union activities and the basic tenets for the movements could very well be learnt from the comrades of Kerala Circle. v The CWC meeting of R3 union was held in New Delhi from 27th to 29 August 2009. Com. C. C. Pillai, ExSecretary General, NFPE inaugurated the meeting. Com. K. Ragavendran, S. G. NFPE, Com. K. V. Sridharan, General Secretary, PIII, Com. Rajanayagam, General Secretary, Postal Accounts, Com. S. P. Mukherjee, General Secretary, Admn. Com. P. Suresh, General Secretary, R4, Com. Ishwar Singh Dabas, General Secretary, P4, Com. Desraj Sharma, Ex-General Secretary, P4 are the prominent leaders addressed the CWC meeting. The CWC took the decision to launch series of agitational programmes including strike action as per the decision of the Federal Executive. v The CWC meeting of M. P. Circle was held at Bhopal on 04.10.2009 under the presidentship of Com. Purohit, Circle President. Com. G. S. Asiwal, Ex-AGS, Circle Secretaries of P4, R3, A3, Accounts & GDS unions greeted the meeting. Com. Balwinder Singh Financial Secretary, CHQ and Com. K. V. Sridharan, General Secretary dealt the issues at length. The CWC has resolved to submit a charter of demands to Circle administration in the next month and in case of no settlement it has been decided to launch trade union actions. The decision was taken after hearing all the divisional secretaries and office bearers of the circle union. v National Council of the Confederation of Central
(Contd. to page 7)

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RELAX,

REFRESH

RULING

KNOWLEDGE

3. LEAVE TRAVEL CONCESSION 1. Eligibility: One year continuous service as on the date of the journey. 2. ALL INDIA LTC: (i) Admissible once in a block of 4 years. The current block is 2006-09. (ii) Any change in the place of visit should be intimated prior to outward journey. However Heads of circle can allow the concession on merits. (iii) Members of family can travel in one or more batches and can visit either the same place or different places. But the return journey should be completed within six months of the outward journey. (iv) Concession of one block can be carried forward upto the first year of the next block. But the outward journey should commence before the end of the grace calendar year. (v) LTC is admissible if journey is performed by tourism development corporation transport services. Travelling in private operations is not permissible. (vi) During suspension, the concession is not admissible. However it will be admissible for the family members. (vii) New recruits to service after 1.9.2008 can travel on three occasions to their home town and the fourth occasion to anywhere in India in the first four years of service. The same is available for next four years also. After initial 8 years of service, LTC shall be allowed as per normal provisions. (ix) Availing of LTC during Sundays of holidays alone is not allowed. Journey during the week end holidays without any leave is not entitled to LTC. But LTC can be availed during casual leave. 3. Home Town LTC: (i) Home Town should be declared on entering service and once declared, it is final.

(ii) Admissible once in a block of two calendar years. The present block is 2008-2009. This concession may be carried forward to the first year of the next block (i.e) before 31.12.2010. (iii) A Government servant whose family is away from the Head Quarters can avail Home Town LTC every year for himself. If so, he is not entitled for the facility of carrying forward and also not eligible for All India LTC. (iv) If both husband and life are Government employees, they have option to declare separate home towns independently. Both of them may claim the LTC in respect of their family members but avail the benefit only once in one particular block. (v) Home Town LTC and All India LTC can be combined with transfer or tour. 4. FAMILY: (i) Spouse (No dependent condition) (ii) Two surviving unmarried children or step children (whether or not residing with him) (iii) Divorced, abandoned or separated, widowed daughters residing with the Government Servant. (iv) Parents/Step Father/Mother (v) Unmarried minor brothers & unmarried/divorced/ abandoned/separated from husbands or widowed sisters residing with Government Servant. (w.e.f. 1.9.2008, dependent means that he should not have any income of Rs.3500/- + Dearness relief there on.) 5. ENTITLED CLASS: Travel entitlements for journey by air/rail/road on LTC shall be the same as for the purpose of official tour/transfer. The journey should be performed in the vehicles operated by the Government or any corporation in public sector run by the Central/State/local body.

Grade Pay Officers drawing grade pay of Rs. 10,000/- and above and those in pay scale of HAG + and above Officers drawing grade pay of Rs. 7600, Rs.8700 and 8900 Officers drawing grade pay of Rs.5400 and Rs.6600 Officers drawing grade pay of Rs.4200, Rs.4600 and Rs.4800 Officers drawing grade pay below Rs.4200
(i) All can travel by air from Kolkata/Guwahati to any place in the North Eastern region (DOP & T O.M. No. F. No. 31011/4/2007. Estt. (A) dt. 02.05.2008) (ii) Non entittled officers may also travel by air but the reimbursement will be restricted to rail fare. Rajdhani fare will be reimbursed if both the places are connected by such trains.

Travel Entitlements Business/Club Class by air/AC First class by train Economy Class by air/AC First class by train Economy Class by air/AC II Tier class by train AC II Tier class by train. First Class/AC III Tier/AC Chair car by train
(DOPT OM. No. 31011/2/2006 Estt. (A) dt. 21.05.2007) 6. ADVANCE: 90% fare can be availed as advance. The advance can be drawn for both forward and return journey in case the absence of Government Servant will not be more than 90 days. If the absence will be more than 90 days, advance for outward journey only will be

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admissible and it can be drawn 65 days before the proposed date of journey. Particulars of tickets should be furnished within ten days of the drawal of the advance. 7. LTC CLAIM: LTC claim should be preferred within three months from the date of completion of return journey. However if advance is availed, the claim should be submitted within a month from the date of completion of return journey. Failing which the advance paid will be recovered in one lump sum with penal interest without prejudice to his claim treating such claim as one for which no advance has been sanctioned. If the time limit is not adhered to, the Government servant's right for the claim shall stand forfeited. The Department may admit claims beyond three months upto 6 months when no LTC advance is taken or up to three months when LTC advance is drawn but the entire advance is refunded within 45 days from the completion of return journey. 8. LTC TO FAMILY RESIDING SEPARATELY The following information collected under RTI Act 2005 by Com. B. G. Tamhankar, Ex- President CHQ will reveal the facts that how much the GDS are exploited for RPLI business. In many places, their TRCA were taken towards RPLI premium in unknown names to reach the target during March every year. During 2006-2007, it was the highest of 54.81% policies were lapsed/cancelled. All these were brought severe loss to the Postal Department. Year No. of Policies Ratio of policies lapsed/cancelled on issued and account of nonlapsed / payment of regular cancelled (%) premium PLI
2002-03 2003-04 2004-05 2005-06 12178 58112 54067 13581 5.71 20.98 15.69 3.72

LTC is admissible for family members who are actually residing with the official. But in cases where the Government Servant had left his/her spouse and the dependent children at place other then his/her Head Quarters, LTC can be allowed in their case to Home Town or All India. But reimbursement will be restricted to actual distance travelled or the distance from the Head Quarters to place of visit whichever is less. 9. LTC FOR PHYSICALLY HANDICAPPED Additional reimbursement is allowed for the escort of handicapped employees provided that the nature of physical disability necessitates an escort and does not have any adult family member. Prior approval is necessary. 10. ENCASHMENT OF LEAVE DURING LTC Entitled to encash up to 10 days Earned leave at the time of availing LTC. With effect from 03.06.2009, encashment of leave during LTC upto 10 days is permitted without any linkage to the number of days and the nature of leave availed while proceeding on LTC.

HARASSMENT ON GDS FOR RPLI BUSINESS
2006-07 2007-08 2008-09 5581 1370 45 RPLI 2002-03 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 1830 123564 254737 523207 695494 230634 140547 0.26 11.40 19.06 36.23 54.81 19.21 15.17 1.75 0.38 0.01

Shall we except the Department should correct & come forward the real business after studying the above figures? Shall there be halt in harassment on GDS in procuring RPLI business?
GDS committee recommendations. JCA will further meet on 28.10.09 at New Delhi to review the situation and orders and decide further course of action for a joint and united movement. The orders, released by the department on GDS committee is printed inside this issue. v General Secretary Com. K. V. Sridharan has participated in the Dharna at Chennai on 14.09.09 and delivered his address. There was more then 100 comrades participated the Dharna on whole day. Similarly the Dharna on 15.09.09 & 16.09.09 were held in grand manner.

(Contd. from page 5)

Government Employees and workers has been scheduled to be held from 4th December to 6th December at New Delhi. The National Executive has decided to invite the General Secretary and other office bearers of TUI besides TU leaders of the nation to address the open session on 04.12.2009. v Postal Joint Council of Action comprising of NFPE, FNPO, AIPEDE Union & NUGDS has decided to defer the proposed indefinite strike from 07.10.09 based on the announcement in the media about the cabinet approval of

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ORDERS ON GDS COMMITTEE RECOMMENDATIONS
No.6-1/2009-PE.II Dated 9-10-209 Sub:- Implementation fo Recommendation of Shri R.S Nataraja Murti Committee- Revision of Wage Structure of Gramin Dak Sevaks (GDS). The Department of Posts vide Resolution No. 6-1/2007 -PE.II dated 23rd July 2007 set up One-man Committee under Shri R.S. Nataraja Murti to examine the system of Extra Departmental Post Offices and wage structure of Gramin Dak Sevaks. The Committee submitted its report on 29th October, 2008. The Government, after careful consideration of the report has decided to implement the recommendation of the Committee as detailed below:Time Related continuity Allowance (2) (TRCA): The Time Related Continuity Allowance for different categories of Gramin Dak Sevaks to be implemented w.e.f 1.1.2006 is given in Annexure I.
SI. No. 1. 2. 3. Category of GDS GDS Sub Postmaster GDS Branch Postmaster (75 Points workload) GDS Branch Postmaster (More than 75 points work load) GDS Mail deliverer/Stamp vendor (Work load up to 3 hrs 45 Mts.) GDS Mail deliverer/ Stamp Vendor (Work load more than 3 hrs 45 Mts.) GDS Mail Carrier/ Packer/ Mailman (Work load up to 3 hrs 45 Mts.) GDS Mail Carrier/Packer /Mailman (Work load more than 3 hrs. 45 Mts.

The revised TRCA for the GDS will be fixed as under: "Basic TRCA as on 1.1.2006 + 5% increase as on 1.4.2004 Multiplied by a factor of 1.74 and then adding 40% fitment as arrived at the 20th stage of pre-revised TRCA and fixation at next above the stage in the revised slab of Time related Continuity Allowance." 2.1 The Time Related Continuity Allowance in respect of Graimin Dak Sevaks engaged upto 31-122005 shall be fixed in the Corresponding stage with effect from 1.1.2006 in the respective TRCA slab. The TRCA to Gramin Dak Sevaks engaged on or after 1.1.2006 shall be fixed at the minimum of the revised TRCA slab from the date of their engagement. 2.2 The Fitment to be allowed to Gramin Dak Sevaks working as on 31-12-2005 is as below:
Revised TRCA w.e.f. 1-1-2006 Rs. 4575-85-7125 Rs. 2745-50-4245 Rs. 3660-70-5760 40% Fitment to be allowed Rs. 1250 Rs. 792 Rs. 960

Pre-revised TRCA Rs. 2125-50-3125 Rs. 1280-35-1980 Rs. 1600-40-2400

4.

Rs. 1375-25-2125

Rs. 3330-60-5130

Rs. 750

5.

Rs. 1740-30-2640

Rs. 4220-75-6470

Rs. 936

6.

Rs. 1220-20-1600

Rs. 2870-50-4370

Rs. 640

7.

Rs. 1545-25-2020

Rs. 3635-65-5585

Rs. 808

2.3 The new slab of Time Related Continuity Allowance for GDS Mail Deliverer/Stamp Vendor and GDS Mail Carriers/ Packers up to 3 hours work load given in Annexure I is applicable for new entrants to be engaged from the date of issue of these orders. The Concerned Appointing Authority shall carefully assess the work of the post fallen vacant and if the assessed work load is up to 3 hrs, the new TRCA slab should be indicated in the notification for filling the post. This will be applicable for vacant posts unfilled for which notification not issued as yet. The work load of the GDS Mail Deliverer/GDS Mail Carriers/Packers will continue to be assessed by cycle beat formula wherever the beat is cycleable. 2.4 Illustrations for fixation of Time Related

Continuity Allowance in the new slabs of Time Related Continuity Allowance are given in Annexure IV(A,B,&C) 3. Annual Increase:The fixation of Time Related Continuity Allowance for the incumbents recruited before 1-1-2006 will be done as on 1-1-2006 by the above method and the next Annual Increase will be allowed after completion of 12 months continous service from that date. Inrespect of those Gramin Dak Sevaks engaged on or after 1-1-2006, the fixation will be done at the minimum of the new TRCA slab applicable as on their date of engagement and next Annual Increase shall be allowed after completion of one year of continuous service from the date of fixation.

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4. If a Gramin Dak Sevak happens to be on leave on 1-1-2006, the revised TRCA will be effective from the date of rejoining of duty. In case of Gramin Dak Sevaks, on put off duty as on 1-1-2006, the revised TRCA will be subject to final order to be passed by the Disciplinary Authority. 5. Dearness Allowance (DA):- Dearness Allowance on Basic TRCA will be maintained as a separate component and will be regulated at the following rates with effect from 1.l.2006 as sanctioned by the Government.

Other Allowances: Other Allowances viz. Office Maintenance Allowance, Fixed Stationery Charge, Boat Allowance, Cash Conveyance Allowance, Cycle Maintenance Allowance, Combined Duty Allowance for Brach Postmaster, Allowance for Combination of duty for Mail Delivery and Mail Conveyance DA Compensation to Period Revised Rate of and Mail Carriers who w.e.f.detained for exchange of mails are 01-01-2006 are given in Annexure Nil II. 1.1.2006 to 30.6.2006 The increase in Other Allowances 1.7.2006 to 31.12.2006 2% referred to in this Para will be effective from the 1.1.2007 to 30.6.2007 6% 1.7.2007 to 31.12.2007 of issue of the Order. 9% date 1.1.2008 to 30.6.2008 12% 7. Service Discharge Benefits: 1.7.2008 to 31.12.2008 16% The revised rates of Ex-gratia gratuity and 1.1.2009 to 30.6.2009 Severance Amount is 22% given in Annexure III. The From 1.7.2009 increases in the Service Discharge Benefits shall 27% be effective from the date of issue of the order. 8. Maternity Grant:- Women GDS will be provided Maternity Grant Equivalent to three months TRCA with DA for the birth of two children out of the welfare fund of the Department. This will take effect
S.No 1. 2. Category of GDS GDS Sub Postmaster GDS Branch Postmaster (75 Points workload) Existing TRCA Rs. 2125-50-3125 Rs.1280-35-1980 New TRCA slab Rs. 1600-40-2400 New TRCA slab New TRCA slab.

6.

from the date of issue of the order. Productivity Linked Bonus(PLB): Present 9. calculation of the Ex-gratia bonus by applying the calculation ceiling of Rs. 2500 as Basic TRCA+DA shall continue to be adopted till such time a new scheme is devised by the Department. 10. Extra Departmental Group Insurance scheme The present monthly subscription will be enhanced to Rs. 50 per month, and increase in the insurance cover to Rs. 50,000 in the event of death of Gramin Dak Sevak while in service. The revised subscription will be effective from the TRCA payable for January 2010. 11. Fixation of TRCA & Payment of Arrears: Arrears of TRCA w.e.f 1.1.2006 to 30-09-2009 shall be paid in cash in two installments of 40% and 60% spread over the financial year 2009-10 and 201011 after adjusting the payments made toward the basic monthly TRCA+DA drawn from time to time. The 2nd installment of 60% arrears will be paid only after issue of specific instructions in this regard by the Directorate. 11.1 The entire process of fixation of TRCA in the new slabs and calculation of the arrears according to the instructions contained in this letter should be started immediately so as to ensure payment of first instalment of arrears by 31-10-2009. The detailed instructions are given in Annexure V for strict observance. With regard to the payment of arrears, an undertaking in the prescribed format (Annexure VI) should be obtained from each Gramin Dak Sevak and kept on record before disbursement of the first instalment of Arrears. 12. The Circle Postal Accounts Office shall carry out cent percent verification of Fixation of TRCA consequent on revision. The entire process of verification should be completed by 31-03-2010. The issues with the concurrence of Integrated Finance wing vide their advice in Dy. No. 223/FA/09 CS dated- 9-10-2009.

Revised Time Related Continuity Allowance corresponding to workload
Revised TRCA w.e.f. 1-1-2006 Rs. 4575-85-7125 Rs. 2745-50-4245 Rs. 3200-60-5000 Rs. 3660-70-5760 Rs. 4115-75-6365 Rs. 4575-85-7125 Work load in points ------75 Points 87.5 Points 100 Points 112.5 Points Upto 125 Points -----Work load in hours 4-5 hours up to 3 hours word More than 3 hours up to 3 hrs. 30 min Up to 4 hours. More than 4 hours up to 4 hrs. 30 min More than 4 hrs. 30 min Up to 5 hours For work up to 3

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3.

GDA Mail

New TRCA slab

9

Rs. 2665-50-4165

NOVEMBER, 2009

3.

GDA Mail deliverer/Stamp vendor

New TRCA slab

Rs. 2665-50-4165

------

Rs. 1375-25-2125

Rs. 3330-60-5130

----

Rs. 1740-30-2640

Rs. 4220-75-6470

----

4.

GDS Mail Carrier/ Packer/ Mailman

New TRCA slab

Rs. 2295-45-3695

----

Rs. 1220-20-1600 Rs. 1545-25-2020

Rs. 2870-50-4370 Rs. 3635-65-5585

hours For work up to 3 hrs for new entrants For Work load up to 3 hours 45 minutes More than 3 Hours 45 minutes up to 5 hours For than up to 3 hru for new entrabts More than 3 hrs up to 3 hrs 45 min More than 3 hours 45 minutes up to 5 hours.

Subject:- Other allowances.*

Annexure-II

(*) Effective from the date of issue of the orders only.

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Subject:- Service Discharge Benefits

Annexure-III

Revised Benefits effective from the Date of Issue of Orders. Annexure-IV(A) ILLUSTRATION FOR FIXATION OF TRCA IN NEW SLAB

Naturefixed as on 1-1-2006 Pre-revised TRCA TRCAAssuming Basic TRCAPresent Benefits Rs. 4575-85Category Benefits of of GDS inas on 1-1-2006 the new slab of Revised TRCA Rs. 5680-00 Rs. 2475 Revised Benefits. 1 7125 (in the next above effect from 1-4-2004 (Basichalf months 2425 as on Continuance of the existing w.e.f. Ex- gratia increase with stage of Rs. 5667 arrived atTRCA Rs.1-1-2006 Granted of the rate of Sl.no.6 basic 2 5% Gratuity Rs. 121 above) Postmaster 5% increase new Slab TRCA on Rs. 2425) GDS sub Rs. 2125-50-3125 Rs. 4575-85-7125 formula for grant of EX-Gratia Fixation in the drawn immediately before 01-04-2004 and Gratuity 2596 Rs. a Maximum of discharge of service Total TRCA(1+2) Annual increase on 1-1-2007 for each completed 5680-00 + Rs.subject to 5765 Rs. 3 Total with Rs. 85 = Rs. 60,000. year on 1-1-2008 Total TRCA withAllowance @ 74% on Rs. 2596 as to a1-1-2006 Rs. 5765-00 + Rs. 85 = Rs. 5850 4 Dearness Annual increase of sevice subject on maximum of Rs. 1921 Rs. 18,000 or 16.5 Total TRCA with Annual increase on 1-1-2009 months basic TRCA 5850-00 + Rs. 85 = Rs 5935 Rs. 5 Add Fitment Rs. 1250 1 Assuming Basic TRCAlast on 1-1-2006 as drawn whichever is less. Minimum Rs. 2475 6 Total (3+4+5)with effect from 1-4-2004 (Basic TRCA Rs. 2425 as on Rs. 5667 2 5% increase Rs. 121 service prescribed is 15 years. 01-04-2004 and 5% increase on Rs.severance amount of Rs. 2425) Severance Amount shall be paid Severance Amount A Lump sum 3 Total (1+2) Rs. 2596 at the rate of Rs. 1500 for every 30,000/- is paid on discharge provided a on 1-1-2007 , service subject Note:4 Dearness Allowance @ 74% on completed 20 years of Rs. 1921 completed year of 1-1-2008, 1-1-2009 and so on. GDS has Rs. 2596 as on 1-1-2006 5. In 5 Add Fitment 1. In respect of Gramin Dak Sevaks working from to a Rs. 1250 of Rs. 60000 with Maximum respect of Gramin Dak Sevaks newly continuous service. In case of a GDS appointed on or after 1-1-2006 their TRCA will be fixed 6 Total (3+4+5) Rs. 5667 a date priorcompleting 15 years of service butbe allowed reduction in Minimum eligibility to 1-4-2004, 5% increase is to less than 20 years of as on 1-4-2004 only at to Minimum on their basic TRCA drawncontinuous service the while periodthe 10 years. of new TRCA slab and the next annual severance amount paid is RS. 20,000. increase shall be allowed after completion of one year's fixing the TRCA in the new slab.

2. For Gramin Dak Sevaks who joined service between 2-4-2004 and 31-12-2005. 5% increase is to be allowed on the minimum of pre-revised Time Related continuity Allowance in which they were appointed while fixing the TRCA in the new slab. 3. Those Gramin Dak Sevaks entered in service after 1-1-2006 TRCA is to be fixed at the minimum of new TRCA slab. They will not be allowed the benefit of 5 % increase and fitment in fixation. 4. Gramin Dak Sevaks working as on 31-122005, their TRCA will be fixed on 1-1-2006 as per the above method, and next annual increase will be allowed after completion of one year's continuous service i.e.,

continuous service, form, the date of their engagement. 6. The same principle shall be adopted for the fixation of TRCA in new slabs for other categories of Gramin Dak Sevaks. Annexure IV(B) Illustration for fixation of TRCA in new slab in respect of Gramin Dak Sevak joined between 1-3-1998 and 1-4-2004
Category of GDS GDS Branch Postmaster with work load of 75 points assuming Date of Joining as 1-2-2001 pre-revised TRCA Rs. 1280-35-1980 Revised TRCA w.e.f. 1-1-2006 Rs. 2745-50-4245

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Fixation in the new Slab Fixation in the new Slab

Note:1. In respect of Gramin Dak Sevaks working from a date prior to 1-4-2004, 5% increase is to be allowed on their basic TRCA drawn as on 1-4-2004 only while fixing the TRCA in the new slab. 2. For Gramin Dak Sevaks who joined service between 2-4-2004 and 31-12-2005. 5% increase is to be allowed on the minimum of pre-revised Time Related continuity Allowance in which they were appointed while fixing the TRCA in the new slab. 3. Those Gramin Dak Sevaks entered in service after 1-1-2006 TRCA is to be fixed at the minimum of new TRCA slab. They will not be allowed the benefit of 5 % increase and fitment in fixation. 4. Gramin Dak Sevaks working as on 31-12-2005, their TRCA will be fixed on 1-1-2006 as per the above method, and next annual increase will be allowed after completion of one year's continuous service i.e., on 1-12007 , 1-1-2008, 1-1-2009 and so on. 5. In respect of Gramin Dak Sevaks newly appointed on or after 1-1-2006 their TRCA will be fixed at the Minimum of new TRCA slab and the next annual increase shall be allowed after completion of one year's continuous service, form the date of their engagement. 6. The same principle shall be adopted for the fixation of TRCA in new slabs for other categories of Gramin Dak Sevaks. Annexure IV(C) ILLUSTRATION FOR FIXATION OF TRCA IN NEW SLAB IN RESPECT OF GRAMIN DAK SEVAK JOINED BETWEEN 1-4-2004 AND 1-1-2006
Category of GDS GDS Branch Postmaster with work load of more than 75 points assuming Date of Joining as 1-72004 pre-revised TRCA Rs. 1600-40-2400 Revised TRCA w.e.f. 1-1-2006 Rs. 3660-705760

Note:1. In respect of Gramin Dak Sevaks working from a date prior to 1-4-2004, 5% increase is to be allowed on their basic TRCA drawn as on 1-4-2004 only while fixing the TRCA in the new slab. 2. For Gramin Dak Sevaks who joined service between 2-4-2004 and 31-12-2005, 5% increase is to be allowed on the minimum of pre-revised Time Related continuity Allowance in which they were appointed while fixing the TRCA in the new slab. 3. Those Gramin Dak Sevaks entered in service after 11-2006 TRCA is to be fixed at the minimum of new TRCA slab. They will not be allowed the benefit of 5 % increase and fitment in fixation. 4. Gramin Dak Sevaks working as on 31-12-2005, their TRCA will be fixed on 1-1-2006 as per the above method, and next annual increase will be allowed after completion of one year's continuous service i.e., on 1-1-2007 , 1-1-2008, 1-1-2009 and so on. 5. In respect of Gramin Dak Sevaks newly appointed on or after 1-1-2006 their TRCA will be fixed at the Minimum of new TRCA slab and the next annual increase shall be allowed after completion of one year's continuous service, from, the date of their engagement. 6. The same principle shall be adopted for the fixation of TRCA in new slabs for other categories of Gramin Dak Sevaks. Annexure V INSTRUCTIONS ON FIXATION OF TRCA IN NEW SLABS AND PAYMENT OF ARREARS The responsibility for Fixation of Time Related Continuity Allowance in the new slabs of TRCA approved with effect from 1-1-2006 rests with Divisional superindent of Post Offices/RMS units for all GDS working under their jurisdiction. In respect of Gramin Dak Sevaks working in independent units like Gazetted HOs in charge of Senior Postmaster/Chief Postmaster, the fixation shall be done by the Sr. PM/Chief PM. 2. The respective Authorities shall fix the Time related continuity Allowance of all the Gramin Dak Sevaks working under their jurisdiction with reference to their existing work load, Basic TRCA drawn as on 1-1-2006 and send the names of Gramin Dak Sevaks with a statement of Fixation of Time related continuity Allowance as on 1-1-2006 as per given formula and also intimate

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the annual increases up to the date of issue of orders to the Drawal and Disbursing Officers for working out the arrears. Obtaining undertakings (proforma given in Annexure-VI) from GDS is pre-requisite for payment of first installment of arrears. The undertaking obtained from the Gramin Dak Sevaks should be kept in a separate Guard file in the Divisional Office which should be preserved permanently. 3. The Divisional Superintendent, shall constitute a special cell if required for this purpose. Similarly the Drawal and Disbursing officers shall draw the arrears from 1-1-2006 to 30-09-2009 by preparing due and drawn statement and also after adjustment of TRCA including DA already paid and work out 40% of the arrears and arrange their payment. The entire exercise should be completed before 31-10-2009 and payment of first installment of 40% of arrears ensured. 4. The Divisional Superintendent will arrange to communicate the names of Branch postmaster doing Delivery or Conveyance work or both and slabs of revised Combined Duty Allowance. The Branch Postmasters doing delivery in attached villages shall be paid at Rs. 500 PM. The BPMs exchanging Bo Bag at the Account office or at a transit Office shall be eligible for Combined Duty Allowance of Rs. 500 PM. Care must be taken to fix the Combined Duty Allowance at Rs. 250 PM. where the BPM is doing delivery in the Post village only. Similarly, the revised Combined Duty Allowance at Rs. 250 PM is to be paid to Brach postmasters exchanging Mails with Bus at Road point or at Railway station. 5. The regional Director of Postal services/Postmaster

Generals while inspecting the Divisional office shall carry out verification of 10% fixation of TRCA cases. The Circle Postal Accounts Office shall carry out cent percent verification of fixation of TRCA Consequent on revision by 31-03-2010 Discrepancy if any got settled on the spot. Excess Arrears due to wrong fixating shall be listed and reported to Regional Director of Postal Services/Postmaster General/Chief Postmaster General Concerned. Annexure-VI UNDERTAKING I............................................ Gramin Dak Sevak Sub Postmaster/ Branch Postmaster/Mail Deliverer/Stamp Vendor/Mail Packer/Mail Man/Mail Carrier(*) hereby undertake that any excess payment that may be found to have been made as a result of incorrect fixation of Time Related Continuity Allowance or any excess payment detected in the light of Discrepancies noticed subsequently will be refunded by me to the the Government either by adjustment against future payments due to me or otherwise. Place: Signature: Date ........................................ Name (In Block Letters) Designation: Branch Office/Sub Office: Head Office: Division/Sub Division (*) strike out whichever is not applicable.

Department of Posts to join Eurogiro by October
Union Minister for Communications and Information Technology A Raja on Sunday announced that the Department of Posts would join Eurogiro, a global network of banks and financial institutions, in October. This will enable direct money remittances through post offices. Mr. Raja disclosed this at a function held at the Automatic Mail Processing Centre in Meenambakkam to mark the flagging off of three dedicated India Post freighter aircraft. Preliminary works on the Eurogiro project were completed and once the software testing was over, the project would be inaugurated in Chennai next month. Once put in place, it would enable people to send money to their relatives and friends all over the world through electronic transfer in just one hour. Pointing out that the department was among the few in the country that maintained its identity because it constantly re-invented and experimented, Mr. Raja said that the department was serving people through 1.5 lakh post offices in six lakh villages across the country. Mr. Raja said the Ministry was planning to computerise all the post offices and had constituted a panel of experts to find out if they could be made Information Technology-enabled. The Prime Minister had given his nod for the project. The committee was expected to submit its report in a couple of months, he said. Moderanisatiion of Automatic Mail Processing Centres in New Delhi and Kolkata at a cost of Rs. 65 Crore would begin next month and would be completed in one year, he said. On the India Post Freighter project, Mr. Raja said the Ministry had invested Rs. 511 crore in it over five years. The project would ensure faster delivery of mail and parcels to different parts of the country. It was first launched about three years ago to improve delivery of mails to the northeastern States, Mr. Raja recalled. Sachin Pilot, Union Minister of State for Communications and Information Technology, said freighter aircraft were introduced to cover the northeaster State to ensure swift delivery of mail, including speed post, logistic post, perishable goods like flowers and fruits, between Kolkata and Agartala. Buoyed by its success, The Ministry had now chartered two more aircraft from Air India to extend the link between New Delhi, Mumbai, Chennai, Kolkata and Bangalore, with Nagpur as the hub. Mr. Pilot recalled that the department had relied on commercial airlines earlier, but it became difficult to ensure service quality due to lack of direct control. He recalled that night air mail service was introduced in 1949 by Communications Minister Rafi Ahmed Kidwai. Radhika Doraiswamy, Secretary, Department of Post said each of the Boeing 737-200 aircraft could transport about 14 tonnes of mail. The three aircraft would land at Nagpur for exchange of pallets (mail parcels), and would leave for their respective destinations one hour later. She said IT major Accenture was the technology consultant for the Department. The Centre would earmark Rs. 2,000 crore for moderanisation and computerisation of post offices, she added. Mr. Raja also released a special cover with the special cancellation of the new freighter aircraft. The first copy was received by Mr. Pilot. Manjula Prasher, Member, Operation, and S.K. Chakrabarti, Chief Post Master General, Tamil Nadu Circle, spoke.

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LETTERS TO DEPARTMENT
Letter No.: P/2-20/Faridabad Dated - 08.09.2009 addressed to Sri. Subash Chander, Director (SR) & Legal, Department of Posts, Dak Bhawan, New Delhi - 110001 Unhelpful attitude of the SSPOs, Faridabad Division in resolving the staff problems, Haryana Circle. Ref: (i) This Union letter of even No. dt. 15.4.09 (ii) Yr. letter No. 16/22/2009-SR dt. 28.04.09 addressed to the Chief PMG, Haryana Circle. Apropos reference, it is constrained to note that there is no improvement in any of the items mentioned in the letter and the SSPO's is not taking any interest to resolve the staff problems. The subjects placed in the monthly meeting are not settled but closed arbitrarily and there are irregularities in according transfers without observation of tenure. The SSPOs is not taking action to clear the personal claims of the officials. In nutshell, there is neither any improvement in his attitude nor in the settlement of the problems. It is therefore requested to kindly accord suitable instructions to settle the problems besides ensuring the change of his attitude with employees. Letter No.: P/2-20/Saharanpur Dated - 21.09.2009 addressed to Shri. Subhash Chander, Director (SR), Department of Posts, Dak Bhawan, New Delhi - 110001 Verification of Membership - Case of Saharanpur Division. Ref: This union letter of even no. dated 02.07.2009 Apropos reference, I wish to inform that the issue has not yet been sorted out and the recovery of subscription is still continuing in favour of AIAPS (GL) for which, no branch was in existence till December 2007. As per para 3 (iii) (b) of the Directorate letter No. 13/4/2007-SR dt. 17.04.2009, the recovery of subscription will continue to be made after 31.05.2009 on the basis of old authorization exercised in 1996 in favour of AIAPS (GL). In respect of Saharanpur, there was no branch existed till December 2007 and the declaration submitted now should not be taken into account since the said union had not participated the verification process. It is constrained to note that the SSPOs, Sharanpur has rejected the authorization letters of some officials belonging to this divisional union on the plea that their names have found place in the declarations submitted by AIAPS (GL) which is incorrect. Since the said union had not participated the verification process, the declaration submitted by them should not be taken as authenticated one. Undue favouritism is being extended to the unrecognized union. This causes a concern. It is therefore requested to cause suitable instructions to stop the recovery of subscription to the unrecognized one and allow the membership of such members in favour of the union participated in the verification to whom they have given authorization forms. Letter No.: P/2-13/Nagpur Mofussil Dated - 21.09.2009 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Grant of Tribal Area Allowance to the employees serving in tribal areas of Gondia, Bhandara, Chandrapur & Yeotmal districts in Maharashtra Circle. The payment of Tribal area allowance to the officials working in Gondia, Bhandara, Chandrapur & Yeotmal districts was stopped from 31.03.02 due to the Maharashtra State Government's order replacing the allowance by a revised scheme by its notification dated 6.8.2002. Now, the State Government has declared the special allowance as 'Naxalite Threat Area Allowance and fixed at the rate of 15% of Pay subject to the minimum of Rs. 200/- and maximum of Rs.1500/The same allowance has not been extended to the postal employees working in these areas where the Tribal Area Allowance was drawn earlier. The state Government has changed only the nomenclature of the allowance as 'Naxalite Threat Area Allowance' but the areas are still covered under the Tribal areas earlier notified by the State Government. The Chief PMG has also sought clarification from Directorate about applying the same to the postal employees working in the notified areas. It is therefore requested to consider and expedite the case and accord sanction at the earliest. A line in reply about the action taken is highly solicited. Letter No.: P/4-1/Staff Dated - 21.09.2009 addressed to the Secretary, Department of Posts, Dak Bhawan New Delhi - 110001 Posting to Home divisions/Circle of Supervisory cadres - case of surplus qualified IP candidates - reg. In accordance with the Directorate letter No. 141495/92-SPB II dt. 11.10.93, the officers posted on promotion to outside circles, their request to transfer back to their home circles could be considered when the next DPC is held provided there are vacancies and they have worked outside the circle physically for six months excluding the period of leave. Accordingly, at every time, the requests of the Group 'B' officials are being considered at the time of DPC. Where as in the case of surplus IPOs, their request to home circles have not been considered even under Rule 38 after completion of six months outside their circle. Resultantly, the vacancies in their home circle are being filled up and the chances for the surplus qualified working outside their circles for their transfer to home circles become remote. Similarly, the mutual transfer applied by

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the surplus officials with direct recruits IPs has also not been considered. If such Rule 38 mutual transfers are considered, atleast they will get their due chances for the posting in their home circles. It is requested to consider the issues on humanitarian grounds and accord provisions to go back to their home Circles after completion of six months outside service as provided to other Group 'B' officials. Soliciting favorable decision Letter No.: P/2-16/Orissa Circle Dated - 21.09.2009 addressed to Shri. R. K. Singh, Member (P), Department of Posts, Dak Bhawan, New Delhi - 110001 Arbitrary issue of regular HSG II promotion before sorting out the irregularities in the notional promotions in LSG cadre - case of Orissa Circle Ref: (i) This union latest letter of even no. dt. 18.08.09 Apropos reference, it is constrained to note that no action has so far been taken to set aside the irregularities in issuing regular HSG II promotion before sorting out the irregularities in the notional promotions in LSG cadre as directed in the Dte. letter dated 09.02.09. It is pertinent to mention that the issue was discussed as one of the items in the RJCM meeting of Orissa Circle on 29.04.09 and it was replied that the item regarding notional promotion against 20% LSG Posts is being examined and action is being taken on Directorate letter dated 09.02.09. The copy of the Minutes is enclosed for your ready reference. In the Four monthly meeting with Chief PMG held on 13.02.09, it was discussed and the reply of the Chief PMG is reproduced below inter alia: "The matter relating to notional promotion to the LSG grade has been under correspondence with the Directorate and their order has been received. Similar is the case of DPC for HSG II grade. The final LSG gradation list will be prepared after giving notional promotion to eligible officials as per Directorate letter No. 137-04/2008SPB II dt. 09.02.2009. The union pointed out that first notional promotion to LSG grade will be made and thereafter DPC for HSG II will be held. The suggestion is agreed to. Despite all these and also the findings of various irregularities committed in LSG notional promotions by the team visited from the Directorate and the orders of the Directorate thereafter vide letter No. 137-04/2008- SPB II dt. 09.02.09 which was approved by your goodself, they had casted no impact on the Chief PMG, proved her authority beyond the orders of the higher authorities and the concept of discussions, collective bargaining, JCM Forums etc. The orders of the Directorate vide letter No. 416/2002-SPB II dt. 20.11.06, & No. 137-4/2006 dt. 22.5.07 to set right the irregularities in notional LSG promotion was not followed in letter and spirit and lastly the regular

HSG II DPC was conducted by the Circle Head deviating with utter disregard to the instructions of the Directorate communication dt. 09.02.09. The seniors are totally deprived, dejected and demoralized over the denial of their due promotion in HSG II for which they are awaiting over years. This causes a serious concern. We expected that the Directorate would intervene forthwith and keep the HSG II orders under abeyance duly instructing the Circle Head to implement its direction dt. 09.02.09. But we are dismayed over the inordinate delay in rendering justice and fair play to the aggrieved seniors of Orissa Circle. May I seek your response at least now Sir, Letter No.: P/2-3/Munger Dated - 21.09.2009 addressed to Ms. Radhika Doraisamy, Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Arbitrary recovery under contributory factors for the loss sustained in the Dacoity - case of Munger HPO in Bihar Circle. Ref: - (i) This union letter of even no. dt. 11.4.2009. (ii) Yr. letter No. 16/21/2009-SR dt. 27.4.2009 a/t Chief PMG, Bihar Circle A kind attention is invited to the letter cited above in the reference in which we brought to your kind notice that the innocent officials are being proceeded on flimsy reasons for the loss sustained to the department due to dacoity case held in the midst of ten armed police guards and sought your kind intervention to protect the innocents. However, there is no improvement and the following is the present state of position. (i) The Postmaster, Munger retired from service has not yet been proceeded under Rule 9 till today and his DCRG & all due payments have been with held except drawal of provisional pension. (ii) The APM (SB) has preferred an appeal against the punishment order of recovery to the tune of Rs. 1,46,398/- in March 2009 but his appeal has not yet been decided and recovery is in progress. (iii) The Deputy Postmaster who has not concerned with the treasury since he is working in SB, NSC branch only has now been punished with the recovery of Rs. 2,62,488/- along with stoppage of his increment, who has also preferred an appeal on 27.05.2009 which is also pending and the amount is being recovered every month. The action in effecting recovery for the dacoity happened at HPO despite keeping ten arm guards police from the innocents is in human and terrible. The poor innocent officials should not be fixed as scapegoats. It is requested to intervene and ensure appropriate action to safe guard the innocents duly refunding the amount arbitrarily recovered from them since they are not directly responsible for such incidents and set aside the punishments.

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Your immediate action is highly solicited. Letter No.: P/2-18/Pali Marwar Dated - 21.09.2009 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Irregular allotment of Quarters to the SPM Pali Marwar Kutcherry ND TSO in Pali Marwar Division reg. The Sr. Supdt. of PO's, Palimarwar Division has earmarked one Staff Quarters located in the Postal colony, Palimarwar and forced the SPM, Palimarwar Kutcherry to occupy the quarters as the service Condition. The concept of post attached Quarters is prevailing to keep the SPM in the Po premises to safe guard the belongings and attend Telegraph work. The Post attached Quarter available in the same premise should alone be allotted to SPM. Where as in this case, a staff Quarters in the postal colony has been forcibly allotted to the SPM in the guise of Post attached Quarters. This is highly irregular and against to the orders on the subject. It is needless to mention that no Government servant should be forced to occupy the Staff Quarters against his will and in the absence of written request for allotment of Quarters except in the case post attached quarters which is provided in the same premises of the Post office. The irregular action of the divisional head has resulted in monetary loss to the SPM. The Circle union has taken up the case with circle head since 21.11.08 and issued last reminder on 28.03.09. There is no response or reply from the Circle administration so far to set aside the irregularity. It is therefore requested to intervene and cause appropriate instructions to cancel the irregular allotment of quarters to the incumbent SPM. Letter No.: P/4-3/Dept. Exam Dated - 21.09.2009 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Calendar of Departmental Examination scheduled to be held in the year 2009. Ref: Yr. No. F. A - 34012/5/2008-DE dt. 31.08.09. Apropos reference, it is found that the Group 'B' exam for the current year did not find place in the calendar of Examination released in the letter cited above in the reference. There are many candidates desirous to write the examination for Group 'B' and also there are vacancies arisen during current period and also under the carry forward vacancies. It is requested to issue suitable orders for conducting Group 'B' examination for the vacancies available in the 2009 year itself. A line in reply about the action taken is highly solicited. Letter No.: P/2-20/Saharanpur Dated - 28.09.2009 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001

Irregularities in the grant of notional promotion to LSG - Case of Saharanpur division, U. P. Circle. It is brought to our notice that there are many irregularities in the grant of notional promotions in LSG and the divisional and circle administration are reluctant to set right irregularities despite representations from the individuals and clear cut order of the Directorate on the subject. The following is the details of the case: 1. The following officials of Saharanpur division being recruited of the respective years were provided TBOP & BCR Promotions on due dates. (i) Shri. Khem Chand recruited on 28.06.75 (ii) S. K. Aggarwal came U/R 38 from NW Circle on 24.01.76 (iii) Shri Rakesh Kumar recruited on 28.09.76 (iv) Shri Kanchan Singh recruited on 09.08.1977 (v) Shri Brij Pal recruited on 23.12.77 (vi) Smt. A. Bajaj came U/R 38 from J&K Circle on 02.04.79 2. The SSPOs Saharanpur included the names of following officials junior to above said officials promoting notionally in the list dated 02.11.2007 sent to Circle Office Lucknow for preparation of Draft Circle Gradation List of LSG (NB) for promotion to HSG-II. (i) Shri. R. L. Gupta came to SHN Div. U/R 38 from Delhi on 05.04.78 (Promoting notionally w.e.f. 01.09.01) (ii) Shri. Ram Kumar recruited on 10.02.79 (Promoting notionally w.e.f. 01.08.03) (iii) Shri. Inder Datt Sharma recruited on 10.07.79 (Promoting notionally w.e.f. 01.05.04) (iv) Shri. Prithvi Singh recruited on 10.07.79 (Promoting notionally w.e.f. 01.11.03) (v) Shri. Shatrughan Ram recruited on 10.09.79. (Promoting notionally w.e.f. 01.11.03) (vi) Shri. R. K. Sharma recruited on 26.12.79. (Promoting notionally w.e.f. 01.09.04) Accordingly, the Circle office has accorded further promotions to the junior officials brushing aside the requests of senior officials seeking notional promotions retrospectively. The SSPOs, Saharanpur has not set right the irregularities despite it was brought in the Dak adalat by the affected officials. The representation of the aggrieved officials are still being kept under cold storage in the Circle office. The status of the official in PA cadre with date of joining and the particulars pertaining to Rule 38 transfers etc is enclosed herewith for your ready reference. It is therefore requested to cause necessary orders to recast the notional promotions granted by the SSPOs, Saharanpur in which six eligible seniors were left out and set right the mistakes besides incorporating the corrections in the Circle Gradation list for according further promotions.

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A line in reply about the action taken is highly solicited. Letter No.: P/4-1/Staff Dated - 28.09.2009 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Review of Short Duty Staff Scheme introduced w.e.f 14.08.2008- reg. Ref: - (i) This union letter of even no. dt 11.04.09 (ii)Yr. Letter No. 37-40/2007-SPB I dt. 06.05.09 A kind attention is invited to the letter cited above under (ii) in the reference in which it was stated that it has been decided to review the scheme after completion of one year and our suggestion would be considered then. Now one year is over in August 09 itself. As there is heavy shortage in the Post offices, the limits in engagements of SDS to six hours and restrictions in the number of days for engagement is not practically helpful to mitigate the sufferings. The ceiling may be lifted and the divisional heads may be authorized to decide the quantum of engagement based on the requirements at the offices in their jurisdiction. It is requested to consider the suggestion and cause appropriate orders at the earliest. Letter No.: P/4-1/Staff Dated - 28.09.2009 addressed to the Shri. A. K. Sharma, DDG (Establishment), Department of Posts, Dak Bhawan, New Delhi - 110001 Non Circulation of DOPT OM No. 25011/1/2008EStt (A) dt. 19.11.08 - regarding. The abovesaid OM of the Department of Personnel & Training Providing special dispensation in the form of special casual leave to C. G. Employees with disabilities for additional 4 days in a calendar year has not been circulated to the circles resulting in non extension of such facilities to the entitled officials. The copy of the OM is enclosed for your ready reference. It is requested to expedite action in forwarding the OM to all concerned and a copy of the same may be forwarded to this union also at the earliest. Letter No.: P/4-4/Incentive Dated - 28.09.2009 addressed to Ms. Aruna Jain, DDG (Training), Department of Posts, Dak Bhawan, New Delhi - 110001 Training on computer operation to non matriculate Group D employees - reg. Ref: - (i) This Union letter of even no. dt. 30.04.09 (ii) Yr. Letter No. 1-55/2009 - Trg dt. 11.05.09 Apropos references, I wish to inform the that due incentive has not yet been fixed and paid to the trainers who had imparted computer operations training to the non matriculate Group 'D' employees so far. It is requested to expedite action and cause appropriate orders granting due incentive to the trainers imparting training in the Computer Operations to the Multi skilled employees. A line in reply about the action taken is highly solicited.

Letter No.: P/4-5/Operations Dated - 28.09.2009 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Enhancing the limit of cash to be remitted through leather cash bags (LCB) & Special messengers. Ref: This union letter of even no. dt. 06.05.2008 Apropos reference, it is constrained to note that neither the reference is replied nor the issue settled so far. According to Directorate letter No. 22-6/84 CI dt. 31.05.2000, the maximum limit of cash that can be sent through cash bags is Rs.20000/- in mechanized route and Rs.15000/- on foot and by cycle. This requires revision due to manifold increase in the monetary transactions at post offices. There are several practical difficulties experienced in arranging special remittances every day in post offices. It is therefore requested to consider and enhance the present maximum limit to Rs.50000 in cash bags and also to enhance the limit for cash remittance through special messenger. A line in reply about the action taken is highly solicited. Letter No.: P/4-5/SB Operations Dated - 28.09.2009 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Formulation of adhoc norms for Computer based work in respect of Savings Bank & Savings Certificate in the computerized Post office. Ref:- (i) This Union Letter of even no. dt. 21.06.2008 (ii) Director (T&E) letter No. 4-1/2004-PE I dt. 15.7.2008 Apropos reference, I wish to inform that eventhough the Director (T&E) has forwarded this Union letter cited above to the Director (FS) on 05.07.2008, neither the issue is resolved nor replied so far. The left out items as mentioned in our letter are not provided with any norms. It is therefore requested to consider the same and cause appropriate orders at the earliest. Letter No.: P/4-4/Honorarium Dated - 28.09.2009 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Upward revision of honorarium rates for the work related to calculation of RD premature closures. A kind attention is invited to this union letter of even no. dt. 28.04.07 & 02.01.2008 and also your letter no. 113-1/2007-SB dt. 18.03.2008. The rates fixed for the RD PMC work needs revision since the norms were revised. During 1996, the PMC was permitted without any interest after one year. Now PMC is allowed only after three years with SB interest. Resultantly the official has to work out the IBB for more than three years which is consuming more time.

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It is therefore requested to consider and revise the honorarium upward at the following rates: Sub Postmaster Rs.5 per account Postal Assistant RS.10/A line is reply about the action taken is highly solicited. Letter No.: P/2-8/Mandi Dated - 28.09.2009 addressed to the Secretary, Department of Posts, Dak Bhawan New Delhi - 110001 Transfer of RMS work to Post offices - case of Mandi Division in H.P. Circle Despite the work related to 'National Speed Post Centre' of Mandi HPO has been transferred to Mandi sorting office, the post office officials are still engaged to work at Mandi sorting during night hours up to 1 AM every day. This is practically causing innumerable problems to the functioning of the HPO and also to the officials who are not accustomed to work in nights after performing duties in the post offices. It is requested to bring Mandi sorting office under the control of RMS division Mandi and the work may be handled by the RMS staff at the earliest. Letter No.: P/2-1/Anakapalle Dated - 28.09.2009 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Promotion to I. P. Cadre - case of Sri. G. Srinivasarao, Accountant, Anakapalle in A. P. Circle Ref: This unions letter of even no dated 30.07.08 & 24.04.09 Apropos reference, it is constrained to note that the issue has not yet been settled and pending over more than two years. The abovesaid official has secured 312 marks in the IPO examination held in august 2007. Out of thirteen vacancies notified, results had been announced only for 11 vacancies and as per the list, the least marks obtained by the candidate was 309. Eventhough the official has secured 312 marks and successfully come out in the exam, the results were withheld due to the proposed disciplinary action which was closed subsequently by awarding 'Censure'. However, the result has not been released so far and the official is submitting representations regularly seeking justice and fair play. The delay is deplorable. It is requested to consider his case at the earliest and render justice. Letter No.: P/4-5/Project Arrow Dated - 28.09.2009 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 Project Arrow counters - Request to provide glass panel to the counters. Ref: This Union letter of even no. dt. 16.03.09 It is rather constrained to note that neither the letter under reference is acknowledged nor replied so

far. The counters provided in the Post offices under Project Arrow do not have the glass panels and there is every risk to the cash secured at the counters. The cash is very much accessible to the miscreants. The recent incident happened at Vijayawada Head Post Office snatching away the cash from NSC counter is the glaring the example for the insecurity provided at the counters. In respect of Banks the receipt and disbursement of cash is being centralized and the cashiers are protected with wire mesh and also with glass panel. But in our offices, all the PAs deployed in the counters are doing cash transactions to the tune of lakhs of rupees and there is a serious risk to the official working in the counters in the absence of non providing glass panels or any protection. In view of the proper security required to the counters, the provision of glass panel/cages to the counters may please be considered at the earliest since this is very essential as the day light robberies are on increase in these days. A line in reply about the action taken is highly solicited. Letter No.: P/4-1/RTP Dated - 28.09.2009 addressed to the Secretary, Department of Posts, Dak Bhawan New Delhi - 110001 Granting Service benefits to erstwhile RTP candidates deputed to APS taking into account of their service rendered as RTP - reg. Some of the erstwhile RTP candidates who were deputed to Army Postal Services hailing from Tamilnadu Circle had moved the CAT Chennai seeking to count their APS Service as RTP for promotion and pension and obtained a favorable verdict. The High Court, Chennai has also confirmed the verdict. The SLP moved by the Department under Civil Appeal No. 5739 of 2005 has also been dismissed. Accordingly, the benefits were extended to the officials and also the Chief PMG, Tamilnadu circle has sought informations from all divisional heads vide his letter No. STA/80-99/04 dt. 02.01.07 to compile and forward the data pertaining to RTP candidates deputed to APS for extension of such benefits to the similarly situated persons. The figures were collected and forwarded to Directorate for approval of the same. However, the issue is still pending, It is needless to mention that there are several judicial pronouncements declaring to extend the benefits to the similarly situated persons. It is needless to say that each & every individual should not be driven to court seeking extension of the benefits found in the said orders. As the model employer, the Government should come forward to extend the benefits to the similarly situated persons in all circles. It is therefore requested to cause immediate orders extending the benefits of said judgement to the

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similarly situated officials. Letter No.: P/2-19/Karur Dated - 28.09.2009 addressed to Sri. R. K. Singh, Member (P), Department of Posts Dak Bhawan, New Delhi - 110001 Arbitrary withholding of Pay Commission arrears - Case of Karur division in Tamilnadu - Circle. The PMG, Central region, Tiruchirappali has caused instructions to the SPOs, Karur, not to release the 60% Pay Commission arrears to 19 officials who are identified as subsidiary offenders in the RD fraud committed at Karur by an official Sri. C. Radhakrishnan with the collusion of SAS agents to the tune of 17 lakhs. All the 19 officials were identified as subsidiary offenders merely on the reasons of lack of verification of entries etc and they are involved in the case and not directly responsible to the fraud. The delinquent has committed the fraud by deleting the closure entries in the system and re opened them by misusing the Sanchay Post Software. Eventhough the fraud was un earthed in 2008, the enquiry is not yet completed. No police complaint has been lodged against the main culprit so far and there is no action to confiscate the properties & belongings of the official who committed the fraud. There is no effort to hand over the case to CBI since it involves huge amount. However, the administration has now resorted to withhold the 60 % arrears of 19 innocent officials who are actually not at fault and the enquiry is still at preliminary stage. As such withholding of pay commission arrears amount is arbitrary, unjust and against to the cannon of natural justice. Any amount can be recovered only after completing the formalities like show cause, charge sheets etc from the officials at fault at any time if found guilty. There is no such urgent need to keep the arrears of the officials with pre conceived notions. It is there for requested to cause immediate instructions to release the Pay Commission arrears to the 19 officials besides to hand over the case to CBI for further interrogation to book the main culprit. Letter No.: P/4-3/Dept. Exam Dated - 28.09.2009 addressed to the Secretary, Department of Posts, Dak Bhawan, New Delhi - 110001 I. P. Examination for 2008. Review of result reg. While pursuing the IPO results, it is seen that in respect of five circles viz. Chattishgarh, Jharkhand, NE, Rajasthan and Uttarakhand, all the candidates appeared in the examination were failed only in paper 1 and in respect of other papers they have secured good marks. The paper I related to volumes and rules and the candidates of these circles would have answered the questions only in Hindi and there is an apprehension amidst the candidates whether the answer papers were valuated by the Hindi knowing officers in respect of these circles. It is requested to verify the same and if it not so,

it may be reverified by another officer who belongs to Hindi speaking area for valuation of marks and render justice to the aggrieved. A line in reply abut the action taken is highly solicited. Letter No.: P/2-19/Arni Dated - 29.09.2009 addressed to the Postmaster General, Chennai City Region, Chennai - 600002 Arbitrary posting of Time scale Accountant case of Arni HO in Tiruannamalai Division. Since the recognition to the Circle Union has not been extended due to court case, I am perforced to bring the following to your kind notice for immediate action. One Smt. M. Pushpavalli, Accountant, Arni H.O has been relieved from the post on 02.09.09 before completing the tenure and one Sri. C. Udayanan, who has declined Accounts line at the time of his TBOP/BCR has been favoured with the posting. It is needless to say that the option once exercised is final for the PO & RMS Accountants while accepting TBOP/LSG and they should not be posted back to Accounts line by disturbing the accounts line officials who have opted for the same. An extraordinary favourtism has been extended in this case for the reasons best known to the administration. It is requested to intervene and cancel the irregular orders duly rendering justice to the official who opted and working in the said post and disturbed before completion of tenure. Letter No.: P/2-3/Nawada Dated - 29.09.2009 addressed to Sri. R. K. Singh, Member (P), Department of Posts, Dak Bhawan, New Delhi - 110001 Arbitrary of Unjust transfer under Rule 37 to Champaran Division - Case of Sri. Mithilesh Kr. Chanchal & Laxmi Kant Kumar, P.A, Nawada HO - Case of Bihar Circle. It is rather dismayed to note that the above said two officials have been transferred under Rule 37 from Nawada division to Champaran Division in the interest of Service on administrative grounds. The reason for such transfers is stated that they are identified as subsidiary offenders in the fraud case in three RD Accounts of Hasua S.O for Rs.63570/- which was committed by one SAS Agent who admitted guilty and credited the entire amount. The charges attributed against these two officials were that they have not verified the depositor's signature accurately in the SB 7 eventhough the payment was made on proper identification signed by the SAS Agent. There is no other charges or no involvement in the case. The abovesaid two officials have been proceeded against under Rule 14 of the CCS (CCA) Rule 1965 for their lapses and the enquiry is pending. Meanwhile, the officials were placed under suspension

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during December 2006 for this simple reason and subsequently revoked. The Chief PMG in her letter dated 30.04.2009 while justifying the reasons for the Rule 37 transfers as per the CAT direction vindicated her mind under para 3 that the official is confident at their exoneration in the Rule 14 charges and that has the main reason for this Rule 37 transfer. This is nothing but absolute misuse of powers that too at the higher echelons with the prejudiced and biased minds simply brushing aside the innocence and non involvement of the officials. The Chief PMG has stated that she had transferred them because the SPOs has recommended Rule 37 transfers of both the officials to restore public faith and trust in the Department of Posts and this transfer has also been considered just to put an example before the postal employees. The copy of the Chief PMG, Bihar letter dt. 30.04.09 is enclosed herewith for your ready reference which itself proves the biased and prejudiced mind of the Circle Head exhibiting arrogance and inhuman labour practice. The action of the Chief PMG is clear blatant violation of all norms and ethics and nothing but absolute misuse of the position forgetting the family behind the officials and their plights. This is highly deplorable and causing a serious concern. The appeals preferred by both the officials to Directorate seeking intervention and fair play in their cases are enclosed herewith for your perusal, consideration and justice. It is requested to consider the appeal judiciously and on humanitarian grounds and cancel the Rule 37 transfers forthwith and render justice to the aggrieved officials.

A line in reply about the action taken is highly solicited. Letter No.: P/2-18/Sirohi Dated - 29.09.2009 addressed to Sri. Subhash Chander, Director SR & Legal, Department of Posts, Dak Bhawan, New Delhi - 110001 Arbitrary Patronage extended to the office bearers of non existed unions - case of Sirohi Division, Rajasthan Circle. It is brought to our notice that despite the fact that there is no existence of Bhartiya & National Unions and having branches under Group 'C' in Sirohi division which was confirmed by the divisional head under RTI Act (the copy of the same is enclosed for your reference), the subscription collected from some of the members of Bhartiya Union is being disbursed to one official arbitrarily every month. The said official is working as Accountant at Sirohi and continuing in the Accounts branch over thirty years without any break. It is pertinent to mention that it is the same person who has manipulated the service records and drawn excess pay fixation to the tune of more than one lakh which was detected subsequently. The tragic irony in this episode is that the said official was simply let off for such manipulation whereas in similar case of excess pay fixation to the tune of less than one lakh, another official was dismissed from the service in the same region of Rajasthan Circle. The said official is setting a power centre due to his continuance in the same office during thirty years and also his close liaison with some officers and continuing all malpractices. It is requested to enquire the facts and take appropriate action as deems fit. A line in reply about the action taken is highly solicited. wisdom thus acquired have identified and accepted the NFPTE as the only organization which can spearhead the struggle a body at the Centre. Its message and mandate are honoured by nearly four lakh employees who constitute the NFPTE. The NFPTE is a movement and no power can halt this force on its onward March despite same damages were caused within the movement. (….. To be continued……………) -Kayveeyes-

(Contd. from title page 2)
November 1954. The nine All India conferences held their open sessions on the 22nd November, 1954 and continued up to 24 th November 1954. The Federal Councilors of the nine All Indian Unions (realigned) who met at 4.30 P.M. on 24th November. 1954 adopted a resolution which stated inter alia that the National Federation of P&T Employees is established on this day the 24th November, 1954. The elections were held in the most democratic manner. Contests did take place for the important posts including that of the Secretary General. Decision on crucial issues were taken at different levels and stages by the representatives and in appropriate forums. The innate faith of the P&T workers to the NFPTE and their loyalty to the organsation cuts across all kinds of barriers primarily because the links and communion between the rank and file and the Central Leadership is continuous and real. The Postal workers by their own experience and

COM. S. C. JAIN CIRCLE SECRETARY, M.P. CIRCLE BEREAVED
Smt. Sunder Bai aged 85 years mother of Com. S. C. Jain, Circle Secretary, M. P. Circle lost her breath due to kidney failure on 20.09.09. This is an irreparable loss to Com. S. C. Jain & his family. We convey our heartfelt condolence to the bereaved family members.

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BHARTIYA POST 21

u sl c y x ky f ul k f k v ' ; ; g f i j u ; s nk ; sd oZ/d kpZ g S d qks e yd c j e ad s ZH hv / d j ; c k sd sr ; ju h k s ks s kb k fkkh g ru k Sk ga f o d k t j kg Ab r gd f t y[ p Zr k m p d g ga k g S l j h Qw kh Fk P L j ;H z V p jd f ,f ld sf E s k B j ; t ; x A rh k"kk s y d k tenj gkk ksk D kb u c + / u k k d m p O ;l f H k v u r k ; rh Mh kj'h s fr ; s okx ih ee v o ; l o v s d su h l / k l r F kr k , l r k k'd skka k ga qkj dk k Fk ss ee NssNssMdk gAfus Qhp]id']iu rk 'kpy kV&kV k?j S tea uZj zkk kh Fk kSk; u h g ]m e a< k p x f d lu h f ; t l r F k D k ga S us +akr ok ga dk k dk k\ ; d NM d k k ad m jv k & ' u ci l [ p d f H k v u q k?js s i uc’kk Sk kZj okx ih N ol / k u d f F ki ; lu h d j k D kb r gd f qkjs k e; zk ga j g\ ; l j h f t y[ p Zl f H k h f r s i d B j ? k u h g s k , l Qw kh s okx; gka j qkkkr ga kx\ ss reke vuqÙkfjr iz'u gSA ftudk tokc bl foHkkx dk gj d Z k hr k V D n u o y t u kp g kg Al d jr k epj Fk Sl ss kk ku kr S jk Fk f H k d m pv / d j t k n a D kQ b S le V v e okx s P fkkh oc sA ; kuU kZ k v n hr k i k t D , j sd u ei ; d s Zo K f dH z V p j ke Fk zsSV sk s k j g kb Sku k"kk r su h \D kf H k b l ; s u v s d f ,' s i kt j k ga ; okx u c ktkka s y or= kh dsk jx\ D ki k t D , j sd v r Z [ p d t u o y / ; zsSV sk s Uxr kZ h ks kh k j ' h k al d Nj eU k k f rd Z k j k ad i k ad l t ukk;s s q d ;;sp epf;s s ns s `u i [ p u h d t u p f ,f l sf H k d l o v s e al / j kZ ga h kh kg tl okx h skka s q k jv l s D k; p k k a kf l H hr gl t f r k h k k d\ ; g dpS/ dh k j s ugdj f )g sj hg \D kt r d l f / k k ad f ,H hd Nf ; l k g S ; uk h qokvs s y k q dk t j kg \f H k c g d l U j kd f ,r sc q d Nd k g S okx kj h qnr s y k gr q j j kg Ay f um d v n d ed u o y d Z k j k ad v a w g S sd ls Uj k js ks epf;s s kl i s N sd f ,H hd Nd s k r k , l i j u M d k k ad H o kau s y k q jx\ ee ss qks k?js s ku f u k g f V tf f M x? k f k f ; x kF km d sH he e h tds Sjs cYa ks"r dk ; k uk k utZ l r s + Q s +d v u f l cl c k sd x jd u u i ; l s kM&kM j is gk s uu k S kwh zk f ; t j kg b l D ki k h f j l d s{ f u h dk k g S ls ; zpu okr k kr ga i q p x \v%fHk d mpfkkhlss f iktD ,jsd g a s h r okx s Pk/dj kpa d zsSV sk s v r Z f r sQ ; sg Av S f r su d k g At v i ' r Uxr du kn S kj du qlu S c k k i f ' rf f o hp g sg ars'rif'rLk Dkauh nu z r k M y j k r S k k zrk VQ ;s ga sk pgs iktD ,jsflsQ;sd f,g\v/df;s d f , kr\ zsSV sk dd kn s y S fkkjka s y ] d Z k j k ad f ,; t r d f , epf;s s y k uk s y\
NOVEMBER, 2009

f;kadstua ues k ks
3 N ê ; = kN V¼ y V - h ½ qh kk w ,-hl1 i = r %; = kd f u, o k d f j r l o kkk kk s n d "Z h uaj sk 2 v [ yH k r ; N ê ; = kN V¼ yV l ½ fk kjh] qh kk w , h h ¼ i ½ 4l yd , C k de a, c je U Ao Z k C k d k s d yW s d k k; reu yW g %2 0 & 9 S 060 ¼ i½ ; = kL k e af l i j r ud l p k; = ki t u l kk Fy s dh foZ h wu kk j ks s i y n t u p f , y f ul d yi e [ e f Vd v / k i N V gs h kh kgA sd fZ zqk sj s kkj j w d b k rn l r g a h tt s ds SA ¼ iii½ i j k d l L , ; v / dc p s e a; = kd l r foj s n; d k fk Ska s kk j ds gavS , g Lku; ffkuLkus d ;=kd lr ga fUq S kj d h Fk k oHU Fkka h kk j ds SA dr o i h; = kc g d ; = kd N e gd H h ji j g s hp f , kl kk kj h kk s g k s kr wh ku kgA ¼½ iv , C k dd N Vd sv y C k dd i y l yr d yW h w k xs yW s gs k d v x y t ; t l r g Ay f uc g d f ,; = kx s d s M ks s kk k dk S sd kj s y kk zl yaj o k d v rl i y ' q g s hp f , "Z s a s gs k: ku kgA ¼ v ½ , V l e U g v j; = ki Z uf d lf x y h h k; S x kk ;V ok ue ijg lovs }j d tr gAft ijkus ea;=kdu fou skka kk h kh S uh fpyka s kk jk eU uh gA k; ga S ¼ vi½ f y c d n S k N Ve U u h g Af a q; i j k uau s kju w k; ga S dr g foj d lLkad f,eU gsh s n;s s y k; kxA ¼ vii½ 1 9 2 0 d c nl o e au H r Zg ,d Z k hv u --08 s k sk s , kh q epj ih l o d i y p jl y s e av u g s V m d sr uc j; = kd sk s gs k kka s is ke ku k h k kk j lr gavS pSk cjHkreadh Hh;=kd lr ga ;h ds S kj kFh k kj s ga k kk j ds SA g v y p jl y s d f ,H hm y / g Al o d ' q d 8l y s xs k kka s y k iCk S sk s k: s kka d c n, V l d l e U i k / k k ad v q ib k rn t s k y h h h kk; zokus s u: tt h k lr gA dh S ¼ viii½ do jokka; Rkgjs d nSk g , V l yu d sy fojs k ;Skka s kju h y h h ss h bkruh gAfu Nê lrga gshs d nSk ;=kd f, tt ga S ck qh Ikkr kyMt s kju kk s y , V l d g n j u h g Ay f ud t v y od n S k , y h h h dkh ga S sd sqy h s kju y V l d m;s f; t lr gA h h k ikx dk k dk S 3 gs Vm , V l ke ku y h h ¼ i ½ gs Vm d ?k".klo eaio' du i d tu ke ku h kskk sk s zsk js j h kh
Grade Pay Officers drawing grade pay of Rs. 10,000/- and above and those in pay scale of HAG + and above Officers drawing grade pay of Rs. 7600, Rs.8700 and 8900 Officers drawing grade pay of Rs.5400 and Rs.6600 Officers drawing grade pay of Rs.4200, Rs.4600 and Rs.4800 Officers drawing grade pay below Rs.4200
BHARTIYA POST

pf,vS , cj?kfk du i ; ?k".kvfegsh kg kj d k ks"r js j g kskk ar kxA ¼ i½ n sd s M o k s d , C k de a, c je U Ao Z k k yaj "k± s d yW s d k k; reu C k dg %2 0 & 9Ab N Vd sv y C k dd i y o k e a; u yW S 080 l w k xs yW s gs "Z s kh 3 & 2 2 1 l i y ]v x y t ; t l r g A 11&00 s gs ks s kk k dk S ¼ iii½ , l d j d Z k hf l ki j k g M o V l l n jg d jkh epj td foj SDkZZ s w S o v u f ,g o k g s V m , V l d m ; s d l r g is y j "Z ke ku y h h k ikx j dk g Av j, l g r sm s, V l d sv x y t u d v / d j S x sk S k l y h h k ks s ks k fkk u h g v S o v W b f ; , V l d H hi = u h g A ga S kj g ky aMk y h h k k kk ga S ¼½ iv vjirvS iu nskaldj dZkhgarsmga x f kj Rh kus jkh epj S k Us L r = : l v xg s V m ? k f k d u d b k rg An s k a oak i s y keku ks"r js h tt S kus g v u i j k d l L k ad l c / e a, V l d n o d h is foj s n;s s aak s y h h k kk j l r g ay f u, f ' s kC k de ad o , c jg y H y ds S sd d ok" yW s sy d k h kk s lr ga ds SA ¼ v ½ gsVm , V l vS vW bf; , V l ds keku y h h kj ky aMk y h h k V k L j; V jd l F l E f rf ; t l r g A ªaQ k w s kk fey dk k dk S 4 ijk foj ¼ i ½ fofr ¼kJ gssd dsZ'r±uh½ okgk vfr ku h kb ks ga ¼ i½ n st f rv o k g c p ; l S s sc p ¼ k sm d k ho fofr Ps k kry Ps pg ls lF jr gs ; uh½ kk gs ka k ga ¼ iii½ l d j d Z k hd l F j j hm d r k ' q k N s + jkh epj s kk g g lh ydkn] kMh gb ; vxgb]f/o ifkkA qZ k y qZ okk q=;a ¼½ iv er&iklSskfr@kk kkfr@kry iker ¼ v ½ l d j d Z k hd l F j j sv o k g u c f xH k Z jkh epj s kk g g fofr kky kb v S v o k g @ y d k n @ ; x g b Ai rl v xg b ; f / o kj fofrrk'qkRkh qZ f s y qZ k okk c u a 1 9 2 0 l v f rd v k g m d i l3 0 # ; + gsA &&08 s kJ k FZ S ls k 50 is m i e a k Zj g d d s Zv ;u h g s hp f , l j gxb kr h kb k ga ku kgA 5 g n jo Z dk x , V l i g k Z j y l + } j ; = kd f ,; = k y h h j ob@s@Md kk kk s y kk d u d g n j o l g g s ht l l d j V j V k L jd m s ; js h dkh Sh h kx Sh jkh w@ªaQ s í' d f ,g s hg A; = kl d j} j p k t j so g k ae a; s y kr S kk jk kk y, k g kus s k l d j @ k ; L k u ;f d ;} j p k t u o y l o t u { s k jkhjT@Fkh uk kk y, ks kh kZfd k=
Travel Entitlements Business/Club Class by air/AC First class by train Economy Class by air/AC First class by train Economy Class by air/AC II Tier class by train AC II Tier class by train. First Class/AC III Tier/AC Chair car by train
NOVEMBER, 2009

22

d f l f x } j p k t j so g k ae ag s hp f , h dh ue kk y, k g kus s ku kgA ¼ i ½ lk dZkhmk ioZ{skeafl HhLkud f, Hh epj Ùj wh k= s dh k Fk s y d s d r @ q g V l g k Zt k } j ; = kd l r g a kykkxokh s ob gt kk kk j ds SA ¼ k e d, ai f k k kf H k v s, l -, l dfZ o z'{. okx k e a Q a 3 0 1 4 2 0 , V¼ ½f u a 0 & 5 2 0 ½ 11@@07 L , nkd 20&08 ¼ i½ t sd Z k hg n ju h g ao H hg k Zt k l ; = k k epj dk ga S s k ob gt s kk d l r g ay f ui f i f Zj yf j ,r g l f rj s h j ds S sd zrwr s dk d h he gxA j t k u d f j ,d i f i f Zd t , hv jn s k aL k u, l k/kh s dk h zrwr h kx x kus Fk sh Vªkasq+sSA susltMrga ¼dkfeZd ,oa izf'k{k.k foHkkx vks ,e l & 1 1 @ @ 0 6, V¼ ½f u a 2 - 5 2 0 ½ a301220 L , nkd 10-07 6 ,oa Mkl 9 i f ' rf j ; , o a e af ; t l r g Al d j 0 zrk dkk Mkl s yk k dk S jkh d Z k hd v q f F f v j9 f ul v / dd u h g r st s s epj h uiLkr x 0 n s fk h ga S k ku v S y S u n s k ad ; = kg r , o a f ; t l r g Av j kj kVs kus h kk sq Mkl yk k dk S x v q f F f 9 f ul v / dd g s hr sd o c g t u d ; = k uiLkr 0 n s fk h kx k sy kj ks h kk g r g , o a d b k rg s hv S b s; = kd i L k o f f k sq h Mkl h tt kx kj l kk h zrfr rF l 6 f ui y f ; t l r g A, o a y u d 1 f ud H h j s 5 n gs yk k dk S Mkl ss s 0 n s kr fdkad Ckj i' du pf, VVs k ;sk sk jk kgA 7 , V l no y h h kk , V l no d oih;=kij gssd ffkl ru y h h ks k kl kk wh ku h rF s h e gd H h ji ' f ; t u p f , y f uv j, o a f ; x k k s kr sk dk kk kgA sd x Mkl yk ; g rsno dsoih;=kij gssd ffkl , egd Hhj S k ks k kl kk wh ku h rF s d k s kr i ' f ; t u p f , , l d u e af Q j u i v kf ,x sk dk kk kgA sk js s oy gs j n d , ,oa ds md no d fu ioZz d md ,l no ds,l Mkl k] ls ks s ck wkxg s ls ss ks k sk e u sg ,f l sf ,f l , o a d v q f u h n x Zg ] kr q td y dh Mkl h uer ga h b S n M R dC k d l F , e ' j f kd : e af d jf ; t , k ake ;t s kk dqr k' s i s jo dk kxA v jl ;l e d i y u h f ; t r r sl d j d Z k hd x e hk k ku ga dk kk k jkh epj k n o d g n j l k rg st , h ks h dkh eI k kxA f H k r ue gd c g N e gr n o L h k d okx h k s kj g k d ks odj j l r g t d s Z, V l , o a u h f ; x k; r ue h s dk S c kb y h h Mkl ga yk ; k h gu r t , V l , o a f ; x kg y f ui j , o a d s d c y h h Mkl yk ; S sd ws Mkl k o i h; = ki j g s sd 4 f ud H h jf Q Md f ; x kg A kl kk wk ku s 5 n s kr ja j nk ; S 8 vyx jg jgs ifjokj dks ,y Vh lh , V l i j k d m l L k ad f ,e U g t s y h h foj s u n;s s y k; S k dZkhd oLoealF j jsga yfub dls eatk ldj epj s kr s kk g g SA sd u ska s ga jkh d Z k hu v u i u @ f v S v f rc p s d sv u e [ k ; epj s ih Rhir kj kJ Pka k is q;y l v xL k ui N s +j k g r sm d d le ag s V m ; v W s y Fk j kM [k S k us s s ke ku k ky b f ; d f ,, V l d b k rn t l r g Ay f u aMk s y y h h h tt h k dh S sd i f i f Z; = kd x Zo L f dn j ; ; = kf ,x L k ul zrwr kk h b kro wh k kk d , Fk s g M o V l d n j r l f rj k t , h SDkZZ h wh d he [h kxA
BHARTIYA POST 23

9 -

' k h j : l f d k x s d f ,, V l kjfd i s oyaka s y y h h f d k xd Z k hd j k d f ,l F e ax O f rd oya epj h {k s y kk s , ;D s f ,i f i f Zd b k rg c k s ' k h j v k r d i d f , y zrwr h tt S 'rZ kjfd {ek h z`r d , d s Zd sv o ; d n r g sv S i j k d d s Zo L l L LkV k k'd j sh k kj foj k kb ;d n; u h g Ab d f ,i o v q f v o ; g A ga S ls y wZ uer k'd S 10 , V l d n S k y o, d ' e a y h h s kju h uSksV , V l y u d l ;1 f ud v t rN ê d u n y h h ss s e 0 n h fZ qh k d H q r uy u d g n j g A0 & 6 2 0 l , V l i t r g , kxk ss h dkh S 30&09 s y h h j ks q m;s d xZNf;s d fus d l[kvS idf l fu dsZ ikx h b qêka s nka h a; kj z`r s ck kb lc/ ts+ , V l d nSk 1 fur Nê unHqruyu aak kMs y h h s kju 0 n d qh d kxk ss d b k rn x Zg A h tt h b S

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vUrj dh Vhl l d N[ q k kd i u d c q kyl j ks k l e ; j k sg ; H h kFZ [r qs k c g d e g S e aO k r kj s kky s ;I v f f rd s k ye a - - l Z k ije kyg s---oFk f y u l g s hy u y hg A oh&h kr xs x S D;k ;gh vUrj vkSj ckg~; dk l e t ; f U qg & F o & kaL&cn Svkk c g ;d sv r e am k y u d { . ! k~ k Uj s rj ss k kk n s k ag f d iØ f rd e r g a kus h oY kU s wZ S & & & &d NH hg s & & & & &&& q k k&&&& vqufarOfe< g] tZ ddZ;ow+ S o c j c jr e v s , k zf rl g k&k U; kj dx p s J d " kd i a t ;d h `. s kpU h l y ' a k / f d m ~ k s kl u s fy k[&ou k n?k" qu ,e o~ xr d iu io Lo d Okqr f; hk s q% ku ru h ;dyk ys d S o s l i hl i . Z/ j i kjka s V Ewk kk j L; d f; oa s ys [ M & k j u d sL k uui d kkHj gs k Fk kj vS Hhf{q/ gsmkg& kj k okCk k B S& d " kd l f u ; `. k kU/ m se k k j d yl l gHkr k s dh v/d ga fk] vko';d yxus yxk gSA e y j e' e Z khk kk fjsh lkg
NOVEMBER, 2009

TRAINING FOR DEFENCE ASSISTANTS
ORGANIZED BY NFPE KERALA CIRCLE AT TRIVANDRUM-STUDY MATERIAL (PREPARED BY SRI. M. C. NAIR, RETD SENIOR SUPDT. OF POST OFFICES, TRIVANDRUM) INTRODUCTION The procedure for Departmental Inquiries is based on the principles of Natural Justice. The principles of natural justice have been evolved by courts of law through judicial pronouncements. They are: (i) No one shall be condemnend unheard. (ii) No one shall be a judge in his own cause. (ii) Justice should not only be done, but should manifestly appear to have been done. (iv) A clear speaking order. 2. ESSENCE OF GOVERNMENT SERVICE: The essence of Government service is the sense of Discipline to which all Government employees are subjected and the privileges to which they are entitled. The Government have evolved two sets of rules covering these two aspects, which mainly related to the employees 'Code of Conduct' and 'Discipline'. These are the "CCS (Conduct) Rules 1964 and CCS (CCA) Rules 1965, as far as Gramin Dak Sevak's are concerned "The Department of Posts Gramin Dak Sevaks (Conduct and Employment)' Rules 2001, substituted for both the above said two set of rules. These superseded the P&T ED Agents (Conduct and Service) Rules, 1964. 3. CONSTITUTIONAL SAFE GUARDS Article 311 (1) Provides the protection that no body subordinate to the appointing authority can dismiss or remove and employee from service. Article 311 (2) Provides protection that no employee shall be dismissed or removed or reduced in rank except after an inquiry in which he has been informed of the charges against him and given a reasonable opportunity of being heard in respect of those charges. (Read the full text of Articles 311 reproduced in the Swamy's Compilation of CCS (CCA) Rules.) With a view to ensuring strict adherence to these constitutional safeguards specific rules and procedure have been framed by the Government in the Form of CCS (CCA) Rules, 1965. No procedural defects in dealing with disciplinary cases is therefore expected from the different authorities while acting under these rules. 4. DISCIPLINARY PROCEDIDNGS - WHY, WHEN AND HOW? As already stated, the code of conduct is made applicable to Government servants, in the form of CCS (Conduct) Rules. Similarly different kinds of rules to regulate the performance of employees in each organization under the Government are evolved/ Department/organization. Disciplinary rules are invoked when there is violation of these rules. In other words, committing an offence in contravention of the rules of conduct is the reason for initiating disciplinary proceedings against a Government Servant. It will be 1. initiated only when the appropriate disciplinary authority decides. It is also necessary that the disciplinary authority should follow the prescribed procedure in CCS (CCA) Rules, 1965 scrupulously while initiating, conducting and concluding such proceedings. 5. SUSPENTION (1) Suspension is a temporary deprivation of office. When a Government Servant is suspended he is ordered not to perform the duties of his office for the period he remains suspended. During the period of suspension he draws admissible subsistence allowance. Rule 10 of the CCS (CCA) Rules, 1965 stipulates when and by whom a Government servant may be placed under suspension, what is deemed suspension; extension of the period of suspension after review, payment of subsistence allowance, revoking the order of suspension and reinstating the suspended official into service, regularizing the period of suspension etc. Suspension is not a punishment. But it causes lasting damage to the reputation of the affected official and its stigma is not easily washed away. Therefore, several instructions and guidelines are issued by the Government which are necessarily to be adhered to by the authority concerned, while placing an official under suspension. (2) An order of suspension is appealable as per Rule 23 (i) of CCS (CCA) Rules. (3) Put-off Duty: Placing GDS employees under suspension is termed as Put off Duty as per Rule - 12 of GDS Rules - 2001. 6. DISCIPLINARY AUTHORITY Disciplinary Authority has been defined in Rule 2 (g) of the CCS (CCA) Rules 1965 as under: "Disciplinary Authority means, the authority competent under these rules to impose on a Government servant any of the penalties specified in Rule-11. More about the Disciplinary Authority such as who are all can function as Disciplinary Authority, the circumstances under which the appointment of ad-hoc Disciplinary Authority become necessary, position of officers holding current charges, the authorities who can initiate disciplinary proceedings, etc. are specifically laid down in Rule 12 ibid and Government of India instructions there under. 7. PENALTIES There are ten penalties prescribed under Rule 11 of the CCS (CA) Rules. Of these, the first five are termed as "Minor" penalties and the remain in five are "Major" penalties. The important stipulation for imposing any of these penalties is that it should be imposed only for "Good and Sufficient" reasons sand "after following the prescribed procedure laid down in the rules". For imposing one of the minor penalties the procedure prescribed under Rule-16 is to be followed. Based on the protection guaranteed in Article 311 (2), procedure for imposing any

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of the major penalties, is laid down in detail, under Rules 14 and 15 of the CCS (CCA) Rules. Several clarificatory illustrative and explanatory instructions have been issued by the Government, since the inception of these rules as guidelines to all those who are competent to invoke the provisions of these rules. Infringement of any of these instructions/provisions in the rules can vitiate the orders issued. 7.1 In the case of GDS there are six penalties prescribed in Rule 9 of GDS Rules. Of these, the first four are considered as minor penalties and the last two viz. Removal and dismissal as major penalties. 8. MINOR PENALTY PROCEEDINGS Minor penalty proceedings are generally initiated in cases of misconduct which are not considered serious. For this, the disciplinary authority informs the Govt. Servant about the proposal in the prescribed form of Memorandum together with a statement of imputations of misconduct/misbehavior. The employee gets a chance to submit his reply representation/explanation. Based on this, and after considering all the relevant material on record the final order is issued. Though a detailed enquiry is not prescribed, in exceptional cases such an enquiry can also be ordered. In the case of GDS, the same procedure is adopted for imposing the first four minor penalties. 9. PROCEDURE FOR IMPOSING MAJOR PENALTIES It is expected that the competent disciplinary authority will take into consideration all the circumstances before imposing any of the penalties mentioned in Rule 11 and the penalty imposed shall be reasonable. As the term 'major' signified , any of the last five penalties affects the Govt. Servant concerned very seriously and the last three put an end to his service it self. Therefore, the Govt./ rule makers have incorporated several precautions and protection against any possible incorrect imposition of these penalties by misusing the authority. Rule 14 of the CCS (CCA) Rules 1965 stipulated that 'no order imposing any of the major penalties shall be made except after an inquiry is held as far as may be, possible in accordance with the provision of the Rules 14 and 15". This stipulation is in pursuance of the constitutional provision already discussed. The position as it emerges is that an inquiry must be held under CCS (CCA) Rules whenever it is proposed to impose not only the last five penalties specified in rule 11, but also for imposing any of the following penalties: (A) With holding of increments for more than three years. (B) Withholding of increments with cumulative effect for any period. (C) Withholding of increments for any period which is likely to affect pension adversely; and (D) Any case, where the disc authority is of the view that an enquiry should be held taking into account the circumstances of the case (even in minor penalty cases)

10. DIFFERENT STAGES OF MAJOR PENALTY PROCEEDINGS (i) Service of the charge sheet It is obligatory on the part of the appropriate disciplinary authority to deliver or cause to be delivered to the Govt. Servant a copy of the articles of charges, the statement of imputations of misconduct or misbehavior and the list of documents and witnesses by which and by whom each article of charge is proposed to be sustained. The CGS (Charged Govt. Servant) is required to submit his written statement of defence and to state whether he would like to be heard in person. The constitutional requirement is to inform the CGS, of the charges leveled against him and not merely communicating them. A mere communication without adequate proof of delivery is not sufficient, and an enquiry, if held without ensuring this, would be void being violative of the provisions of Constitution. (ii) Right to inspection of listed documents On receipt of the charge sheet the CGS is required to submit his written statement of defence within 10 days. An extension of ten more days time may be sought for, which may also be granted. Submission of a detailed representation is not required at this stage as the same seldom gets proper consideration. However Government instructions exist for supply of copies of listed documents or at least for giving the change to inspect the documents. Demanding copies of the listed documents will enable the CGS, to get more time for consultations and to formulate his line of defence, even before the commencement of the inquiry proceedings. Usually copies of Statements and facility to inspect the documents are provided. If it is denied another representation citing CVC circular letter No. 1 QDSP3 dated 19.06.87 reproduced below Rule-14 as para 2 of GI instructions No.22 - in Swamy's compilation 33rd edition can also be submitted. (iii) Admission/denial of charges On receipt of the charge sheet it should be gone through thoroughly. The allegations should be compared with the documentary evidences and probable depositions of listed witnesses. Usually the line of defence would be emerging at this stage, during discussion with the CGS. In the memorandum itself there is specific caution in para 3 that "and enquiry will be held only in respect of those articles of charge as are not admitted". It is to be borne in mind that any descriptive representation at this stage, in the form of written statement of defence may not be of any help to the CGS. Only unconditional, unambiguous, unequivocal and clear admissions, will be accepted. Therefore, it is always safe and advisable to deny, the charges at this stage and seek a personal hearing. (iv) Appointment and functioning of Inquiring Authority The rule as it stands says that "the Disciplinary Authority may itself inquire into such of the articles of charge as are not admitted or if it considers necessary to

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do so appoint under sub rule (2) and Inquiring Authority for the purpose". As far as charged Govt. Servant is concerned, he is to satisfy himself, that the appointment is consistent with the principles of natural justice which enjoin that the person appointed should be impartial, unbiased and having no personal involvement in the case. As serving or a retired Govt. Servant or a person from outside the organization can be appointed as I.A. Therefore the person appointed as I.A (i) Should not be involved in the subject matter of the inquiry in any manner. (ii) Should not be the complainant (iii) Should not be biased (iv) Should not be witness in the proceedings (v) Should not have expressed an opinion about the merits of the case; and (vi) Should be sufficiently senior to the CGS. As per the proviso to sub rule (2) of Rule 14 "where there is a compliant of sexual harassment within the meaning of Rule 3-C of CCS (conduct) Rules the complaints committee established in each Ministry/Dept./Office, for inquiring into such complaints shall be deemed to be Inquiring Authority……" (V) Charge of bias against the Inquiring Authority The instructions are that the application of bias should be moved as soon as the IA has been appointed, and not after the proceedings are commenced and reached an advance stage. But is common knowledge that such an application can be made only when the CGS becomes aware of the bias. Therefore no hard and fast rule is laid down regarding the time when an application of Bias can be made. It is advisable to prefer the application of Bias immediately when the CGS has evidence or occasions to know about bias due to infirngement of the six condition stated in para 10 (4) above. A bias petition will have no effect if the inquiry has already been completed. Though the I.A is appointed by the disc. Authority, the IA is neither subject to the direction of the Disc. Authority nor has to work under the influence of that authority in the conduct of the inquiring, evaluation of evidence or in reaching his findings. (VI) PRELIMINARY HEARING The CGS will receive a notice from the I.A to appear before him on the date and time and venue fixed by the I.A. A maximum of ten days time, from the date of issue of the notice will normally be allowed for such appearance. If more time is required, the CGS may request for another date which shall be within another 10 days. Usually the CGS is given the chance to nominate AGS (Assisting Govt. Servant or Defence Assistant) in the same notice. On the date of preliminary hearing the CGS shall appear before the IA either alone or together with the AGS nominated already. It is mandatory for the I.A to ask the following questions to the CGS: (A) Whether he received the charge memo. (B) Whether he pleads guilty to any of the articles of charge included in the charge sheet; and if pleading NOT

GUILTY, (C) Whether he has any defence to make. In the case of those who are not capable of reading and understanding the charges made in a language other than his mother tongue, the IA is required to read and explain the charges to the CGS and make him understand before asking to plead guilty or not guilty. If the CGS pleads guilty of the Charges unequivocally the IA records it and get the signatures of CGS and P.O. as far as CGS is concerned the proceedings of inquiry is over there. The IA forwards his findings of guilt to the Disc. Authority. Where the CGS pleads NOT Guilty, or admits the charges conditionally or omit or refuses to pleas the IA passes the following orders on the same day: (a) Inspect listed documents, (b) Submit list of defence witnesses, and to (c) Give a notice for discovery or production of any documents which are in the possession of Govt. but not included in Annexure III to charge memo. The IA usually demands submission of the list of defence witnesses, along with the list of additional documents. It is to be pointed out that no time frame is provided for submission of list of witnesses in the rule whereas specific time frame is provided in the rule itself, for inspection of the listed documents and for placing requisition for additional documents. Without inspecting the listed documents and perusing the additional documents it may not be possible to finalise the list of defence witnesses. The stage of production of defence evidence commences only after closing the case for Disc. Authority and stating the defence of CGS as per sub rule (16). The process of examining defence witnesses is to commence after this as per sub rule (17). To overcome any possible rejection of additional witnesses at this stage on the plea of non submission of it earlier it is advisable to include a paragraph in the requisition for additional documents that "the list of witnesses on defence side, if any, will be submitted, before submitting the statement of defence after closure of the case of the disciplinary Authority. (7) Engaging Defence Assistant: Su rule 8 (a) provides for the CGS the facility of availing assistance of "any other Government servant and Sub rule 8(b) for availing of a retired Government servant for defending the charges. Such a person is called "Assisting Government servant (AGS)" or "Defence Assistant". The service of the nominated defence assistant is allowed subject to certain conditions. For arrangement of legal practioner also there are certain conditions. The charged Govt. Servants should carefully select an official who is well versed with the rules and regulations of the Department and have experience in conducting Rule 14/Rule 10 cases, in the Department as his AGS. The role of Defence Assistant starts right from the stage submission of reply to the charge memo and ends only when the case of CGS is closed and the written brief is filed.

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11. Duties and responsibilities of Defence Assistant The services of the AGS provided in the Rules is in pursuance of the concept of reasonable opportunity envisaged under Article 311(2) of the Constitution. The AGS should be conversant with the procedure of the inquiry. He should function as a counsel of the CGS. His job is delicate. He is required to assist the I.A, by presenting, as effectively as possible, the view point of the CGS through oral and documentary evidences. The defence assistant should not obstruct or hinder the proceedings in any way as it is likely to create adverse reaction in the mind of I.A. It is advisable not clash with the presenting officer, except on technical or other grounds that have the effect of prejudicing the case of the charged official. In order to succeed in his mission, following guidelines may be of use to him. (a) Studying the charge sheet and all the documents attached to it:The defence Assistant should thoroughly study the charges imputations and the documentary evidences available. Securing the copies of statements etc before submission of written statement of defence will enable the CGS and AGS to find out various aspects of the case and formulate a possible line of defence. In addition, the orders appointing I.A and P.O. should be carefully examined to find out technical or legal flaws if any, and to find out whether the Deciplinary Authority has jurisdiction. All Factual statements should be checked for veracity and to formulate an opinion about the anticipated oral evidence that may be emerged from the listed witnesses and its counter points. The AGS, after studying the charge sheet should plan his strategy of defence in consultation with CGS. (b) Inspection of listed documents:Along with the CGS, all the listed documents should be inspected one by one. Copies of all the statements should invariably be secured and photocopies of all other documents, wherever possible should be obtained. In other cases, extracts should be taken. While examining each of the documents points are to be noted for future reference. The points which need clarification should be sought from CGS/PO/IA. Normally the base for an effective defence would emerge when the inspection of listed documents is completed. It is the usual practice that the Disc authority produce only the written statements of witnesses which support the charges. There would be more statements and other documents collected during preliminary investigation. The details of such left out statements/records could be known either from the inspected documents or elicited from casual enquiries with CGS/PO/IA or by carefully reading the imputations, AGS should not agree for marking the undisputed documents and taking them as evidence, before inspection of additional documents. (c) Placing requisition for additional documents:When the inspection of listed documents is

complete the CGS gets at least 5 days for submission of the list of additional documents. Based on the defence line shaped after detailed discussion with the CGS and other helpful persons who had association or knowledge of the incidents which led to the issuance of charge sheet, the details of additional documents which may be relevant to defend the charges should be drawn up in the following proforma.

Sl.No.

Name/Description of the document

1

2

Designation Relevancy and Address of the Custodian 3 4

Care should be taken to give complete and full description of the document and full detaisl of the custodian/probable custodian. Detailed defence line need not be given while stating the relevance of the document. It should be stated how it is useful for defence, with reference to article of charge or the line of defence to be taken. A lot of thinking and home work is inevitable, before submission of the application for the discovery or production of additional documents. A copy of the application should be given to P.O. also. The application should also include such of the documents as are in the possession of the CGS and which he proposes to produce in his defence indicating relevancy of such documents. This is the stage to do so, as such of the documents are proposed to be brought in later, these will be treated as new evidence. (d) Allowing additional documents-restrictions:It is to be noted that the right to access of the documents with Govt/department is not unlimited. The demanded documents can be refused on the ground of irrelevant to charge and defence, or not desirable in public interest. While disallowing and refusing requisition the IA is expected to state the reason for refusal 'which should be descriptive enough to indicate the working of the mind of the IA. Mere expression as "irrelevant" will not meet the requirements. Even after allowing the documents by I.A the custodian can refuse production on the pleas of public interest, security of state etc. Further, documents such as preliminary enquiry report (where there is no reference to it in the charge sheet) file dealing with disciplinary cases (being confidential) advice of CVC (being confidential) and character Roll can be denied. However, the following documents are admissible :(i) A Copy of FIR (ii) Report of preliminary enquiry if it is referred to in the statement of imputation. (iii) Copies of statements of listed witnesses. (iv) Copy of report on which charges are based. (v) Any documentary or oral evidence which forms the basis for the charge sheet. As in the case of listed documents, the additional documents requisitioned should also be produced for inspection and copies wherever sought for, supplied.

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Marking of both listed and additional documents can now be allowed in respect of undisputed documents. With regard to disputed documents and statements of witnesses, these can be marked only after identification by the witness concerned. (d) Defence Witness :At this stage, if the IA insists for submitting the list of defence witness, further prolonging it need not be demanded, since the defence will have the idea of their witness. List may be submitted in the prescribed proforma, explaining the relevance to defence and the points proposed to be proved through each witness. The charged officer can offer himself as a defence witness for self examination, in which case he is liable to be cross examined by the P.O. Therefore abundant precautions are necessary, while offering CGS for self examination. (f) Recording of evidence :Examination of witnesses, departmental as well as defence, and recording evidence is the most important in the enquiry proceedings. On completion of the stage of preliminary hearing, ie. when the CGS afforded an opportunity to accept or deny the charges, inspect the listed documents, requisition and inspection of additional documents and to submit the list of witnesses the stage is set for recording of evidence in the departmental enquiry. Section 3 of Indian evidence Act defines evidence as follows:(i) All statements which the I.A permits to be made before it by witnesses, in relation to matters of fact under enquiry such statements are called oral evidence. (ii) All documents produced for the inspection of the I.A such documents are called documentary evidence. These are two types of basic evidence. Tape recorded evidence and entries in the books of accounts etc are also admissible evidence in a departmental enquiry. Both these oral or documentary evidences can be any of the following three kinds. (i) Material evidence or direct evidence (ii) Circumstantial evidence : and (iii) Hearsay evidence. Notices to the witnesses, both department and defence should be issued by the I.A. However their attendance may be ensured by the P.O/CGS. On the date fixed for regular oral inquiry evidence by which the articles of charge are proposed to be proved shall be produced by on behalf of the diciplinary authority first. Unilateral dropping of listed witness should be challenged on the ground of specific provisions in Sub rule 14 and the denial of opportunity to cross examine the witness. (g) Examination, cross examination, re-examination of witnesses:As per the provisions of CCS (CCA) Rules the state witnesses or prosecution witnesses, are to be examined first as the burden of proof of the allegations contained in the charge sheet lies on the disc authority/

P.O. Unless these are proved, there is no obligation on the CGS to prove his innocence. There are serveral court orders to the effect that "the charge is to be proved against the CGS and it is not for him to absolve himself of the charge". During examination of witnesses by P.O., the written statements will be accepted as evidence, if the contents are admitted fully. If partially admitted, the oral evidence, should be recorded afresh. The examination by the party on whose behalf the witness appears is called examination in chief. During examination in chief leading questions cannot be asked. However, the IA can allow such questions with a view to reveal an accepted fact. A leading question has been defined in Section 141 of Indian Evidence Act as under : "Any question suggesting the answer-which the person putting it wishes or expects to receive, is called a leading question"Eg: "Did you see 'A' holding a knife with a black coloured handle when you met him"? It will not be a leading question, if asked as "What was 'A' holding when you met him'? Cross examination - its importance, scope and purpose:Cross examination of witnesses is a most valuable right of the accused and denial of this right would vitiate the inquiry. This is a right implicit in the concept of reasonable opportunity enshrined in Article 311(2) of the Constitution. The basic purpose is to impeach the accuracy creditability and general value of the witness the detect and expose discrepancies or to elicit suppressed facts, which will support the case of the cross examining party and which have been spoken of during examination in chief by the witness. Before commencing to cross examine, the Defence Assistants should try to understand the witness and questions framed in such a manner, that the probable answers should not result in disadvantage to the defence. Cross examination need not be confined to the deposition of the witness during his examination in chief. Questions on all aspects of the allegations against the CGS, with the only restriction that the same are relevant to the subject matter of the charges or to the defence of CGS or relate to the credibility of the witness. Following types of questions may be asked:(i) relating to relevant facts (ii) to test his veracity (iii) to discover who he is and what is his position in life. (iv) to shake his character (v) relating to the previous statement. However, questions which appear to the IA to be intended to insult or annoy or needlessly offensive in form are to be avoided as the IA may not allow them. Re-examination :After the cross examination, reexamination by the other side is permissible to clarify any new points

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emerged and to remove any erroneous impression created during cross examination. A further cross examination is also entitled when any new matter not already covered in the earlier examination/cross examination emerged during re-examination. Hostile witness :When a witness called by one party deposes in a manner so as to adversely affect the case of the calling party, that party may request the IA, to declare the witness as hostile and permit to cross examine. When the state witnesses are declared hostile, the defence side will try to make advantage of such witnesses, by making him to reveal the facts which are likely to disprove the charges. Presentation of defence case during cross examination As for as possible and practicable the defence assistant/CGS should try to elicit the positive defence points during cross examination of state witnesses. Defence documents (those secured as additional documents) should also be got identified and marked as exhibits through the state witnesses. Defence Assistant should also try to find out the credibility of the state witnesses before hand. An astute defence assistant prepares the questions for cross examination well before the examination of state witnesses. While preparing questions he should keep in view the possible answers. Both AGS and CGS should remain alert during the chief examination of state witnesses and note down all those points which need clarification. Putting unnecessary questions to the state witnesses may be avoided as this will serve no purpose. It is good strategy to put suggestive questions during cross examination to lay the foundation for the defence and try to keep as many lines of defence open as permitted by the facts of the case. (h) Statement of Defence :In departmental enquiries, the burden of proof lies on the employer. After the case of Disc. Authority is closed the CGS will be asked to state his defence orally or in writing. It is advisible to submit the defence in writing with a copy to presenting officer. Briefly pointing out the inaccuracies and deficiencies of the evidences produced so far to substantiate the charge; the AGS should also state about the defence evidence proposed to be produced to prove that allegations based or which the charges framed are baseless, incorrect and fabricated, against the CGS with ulterior motive. The statement of defence should be concise, evidence based and supportive to the denial of charges already made. Care should be taken to include only those facts which can be proved either by oral or documentary evidence. Production of defence evidence :The evidence on behalf of CGS shall be produced, as per the directions of I.A. Examination of defence witnesses should be arranged in mutual consultation and agreement with I.A. and P.O. in the order preferred by the defence. Left out defence

documents if any should also be got marked as exhibits, through the witnesses. The same drill as done in the case of state witnesses will be repeated in the case of defence witnesses also. It is not necessary that all the documents made available as additional documents are marked as exhibits. Only those which are useful for defence need be produced as evidence, and marked as exhibits. As far as possible delay in introducing the defence witnesses would be avoided. The examination-in-chief of the defence witnesses should be to the point and precise, restricting it to those aspects of the case only which the witness knows best. It is advisable to brief the witness prior to commencement of the deposition, outside the venue of the inquiry so that he can be cautious about his answers during cross examination by P.O and the questions from I.A. The defence can drop any of its witnesses, before being summoned. 12. Questioning of CGS by I.A.:The inquiring Authority is within his jurisdiction where he asks questions to both state as well as defence witnesses, after completion of examination in chief, Cross Re and re-cross examinations. However, the questions should be aimed to clear doubts and ambigous points and to reveal the truth. It should not degenerate into cross examination. CGS and AGS should keep close watch to guard against the IA examining the witness cross and asking incriminating questions. The I.A shall question the CGS if the CGS himself was not examined as a witness and may question if the CGS was examined, generally on the circumstances appearing against him in the evidences produced before the I.A. The Defence Assistant should visualise the possible questions that the I.A. can ask the CGS at the close of the case. This is necessary because the defence assistant cannot, assist the CGS in answering the questions of the I.A. 13. Final Arguments :Sub rule (19) of Rule - 14, provides for hearing of the arguments of P.O and the CGS or to permit filing of written brief of the arguments. It is advisable to request for permission to file written brief after receipt of a copy of the written brief submitted by the P.O. In the brief prepared on bahalf of the CGS, it should be brought out to what extend the prosecution failed to prove the charges and the arguments in the PO's brief in support of the charges should be countered as effectively as possible.

Com. R. Sivanarayana AGS bereaved
Smt. R. Bharatamma aged 80 years mother of Com. R. Sivanarayana died on 9.10.2009 at Guntur after one month ailment. We convey our heartfelt condolences to Com. Sivanarayana and his family members.

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CONSOLIDATED INCOME & EXPENDITURE W.E.F. 01.04.2009 TO 30.09.2009
Balance on 01.04.09 RECEIPTS April- 09 138391.00 May - 09 June - 09 July - 09 Aug - 09 Sep - 09 69359.00 92246.00 91482.00 140917.00 182507.00 714902.00 = 499735.20 Officer Bearers 40748.00 118365.00

714902.00 6337.69 5718594.89

Interest on LESS EXPENDITURE April - 09 321418.76 May - 09 150705.05 June - 09 213542.95 CWC 153627.00 July - 09 226948.00 Aug - 09 309048.37 Sep - 09 173674.54 1548964.67 BALANCE AS ON 30.09.09 FD A/C Syndicate Bank Syndicate Bank SB A/C 90742010070474 Cash in Hand Cheque to be cleared =

1548964.67 4169630.22

4000000.00 57041.89 11271.33 101317.00 4169630.22 (Forty one lakh sixty nine thousand six hundred thirty and twenty two paisa only) Sd/Sd/Financial Secretary General Secretary HEADWISE DETAILS OF INCOME W.E.F 01.04.2009 TO 30.09.2009 Quota 568609.00 Bhartiya Post Receipts 77289.00 Quota to NFPE 10979.00 Donations 51115.00 Publication sale 5355.00 Sale of old Newspaper 400.00 Tarapada Bhawan Receipts 1155.00 714902.00 HEADWISE DETAILS OF EXPENDITURE W.E.F. 01.04.2009 TO 30.09.2009 1. Loss of Pay to General Secretary 229520.00 H. Q. Allowance to General Secretary 17500.00 Bonus to General Secretary 6870.00 Loss of Pay to Dy. General Secretary 48774.00 H. Q. Allowance to Dy. G. S. 5000.00 Pay Commission Arrears to G. S, 69749.00 Loss of Pay to A.G.S, Com. R. Sivannarayana 75195.00 H. Q. Allowance to A.G.S 6500.00 TA/DA to Office Bearers General Secretary 65482.00 Deputy General Secreatary 6385.00 Com. R. Sivannarayana, Asst. Gen. Secy. 5750.00 2 3 4 5 6 7 8 9

41120.00 57472.00 4387.00 12690.00 15708.00 1789.00 14073.95 115.00 3005.00 50000.00 5387.00 1575.00 12275.00 16979.00 2980.00 50930.00 17500.00 4500.00 5000.00 20000.00 10000.00 58000.00 7200.00 1548964.67 (Rs. Fifteen Lakhs Forty Eight Thousand Nine Hundred Sixty Four and Sixty Seven Paisa only)

10 Pay & Allowances to Staff Office Assistant 50115.00 Office Attendant 42522.00 Peon 40577.00 Sweeper 2100.00 11 Bonus to staff @ 6908 x 3….. 12 Pay to Sri. Mukesh Ex- Office Asst. 13 Bonus to Sri. Mukesh Ex- Office Asst. 14 CWC Meeting Expenses 15 Cost of Bhartiya Post 16 Office Maintenance 17 Office Requirements 18 Telephone Bills 19 Mobile Phone Bills General Secretary 7320.00 Office Staff 2031.00 20 Laptop Data Card 21 Electricity/Water Charges 22 Conveyance Expenses General Secretary 27540.00 Deputy General Secretary 1025.00 Financial Secretary 9000.00 Asst. General Secretary 2110.00 Staff 1445.00 23 Postage Charges 24 Stationaries 25 Sumptuaries 26 Photostat 27 Newspapers 28 M. R. Claim to General Secretary 29 M. R. Claim to Dy. General Secretary 30 Court Expenses 31 Lawyer Fees 32 Gifts 33 Agitational Programmes 34 Computer Repairs & Accessories 35 TA/DA for Strike Tour 36 Tarapada Bhawan Maintenance 37 Cost of Laptop to President 38 Cost of Inverter 39 Social Security Contribution to Staff 40 Cost of one Cooler 41 Contribution to NFPE for S.G. Foreign Tour 42 G.S for Foreign Tour 43 Printing Cost of constritution book 44 Printing Charges

135314.00 20724.00 3055.00 6784.00 153627.00 181703.00 8710.00 13494.00 10093.00

9351.00 3354.72 12596.00

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LETTERS FROM DEPARTMENT TO CHQ
Inordinate delay in settlement of personal claims like TA, OTA, Medical etc for want of funds since 2003-04-reg. I am directed to refer to your letter No. p/4-4/ Funds Allotment dated 03.03.2009 on the above mentioned subject. 2. The matter was examined in consultation with the Postal Accounts Wing. As reported, the requirement of funds under the relevant heads of personal claims was met in full in respect of almost all the Circles during the year 2008-09 up to Final Grant stage 2008-09. Further, the ceilings under all the three heads have been increased in BE 2009-10 and sufficient allotment of funds has been placed to all the Circles in the Budget Allotment 2009-10. As such there may not be any problem for the Circles to clear the pending bills. (No. 1/1/2009-SR Dated : 17-09-2009) Alleged unbearable & acute shortage of staff prevailing in Udhampur Postal Division in J&K Circle-reg. I am directed to refer to yor letter No. P/2-9/ J&K Circle dated 15.10.2008 on the above mentioned subject. 2. The matter has been exdamined in consultation with the Circle Office. As reported, on the basis of clearance by Screening Committee, 02, 02 and 01 vacancies have been allocated to Udhampur Postal Division for the year 2006, 2007 and 2008 respectively. The SPOs Udhampur has been asked to take necessary action for filling up of these vacancies. Regarding finalization of Direct Recruitment of Postal Assistants processed during 2008 against unfilled vacancies of LGOs examination 2007 for 07 vacancies the recruitment process is under consideration.

Higher Pay for Officiating in higher Posts should not be denied CAT A Land Mar k CAT Decision
A postal employee ordered to perform higher duties even if he is not eligible to hold that post, by a written order is entitled for emoluments of the higher post and if he retires while working in that post, he is entitled for pensionary benefits based on emoluments at the time of retirement. Facts: The Applicant, while holding the post of Head Sorting Assistant was posted as officiating Head Record Officer (HRO) by order, dated 20.01.2006. When he represented by his letter, dated 11.05.2006 followed by reminder, dated 8-6-2006 requesting for salary of the post of HRO, he did not get any reply. Hence he filed O.A. No. 917/2006 for the above relief. That OA was disposed of directing the Respondents to consider his representation and reply him by a speaking order. His representation was rejected by order., dated 13/ 16-4-2007 stating that he did not fulfil the eligibility conditions prescribed in the Recruitment Rule for that post of HRO as it is in Higher Selection Grade-I (HSGI) and he is not entitled to that Grade. Challenging that order, this OA is filed to grant him the said relief. The respondents submit that only those with regular satisfactory service of HSG-II can be considered for HSG-i which is a selection post. Since the applicant is only in PA cadre under BCR scheme and not holding HSG-II post, he did not fulfil the elgigibility conditions for promotion to HSG-I as HRO. The case was considered. In the case of Selva Raj v. Lt. Governor of Island, Port Blair and Others [1999 AIR (SC) 838], it was held that an employee ordered to look after higher post even though temporarily and officiating capacity is entitled to salary attached to higher post without treating it as promotion. In the case of Dwarika Prasad Tiwari v. M.P. State Road Transport Corporation and another [2002 SCC (L&S) 9], it was held that for the period the Applicant therein had discharged the duties atttached to higher post, he should be paid salary of higher post. In view of the above pronouncements, it was held: Held : I find these rulings of Apex Court are squarely applicable to the instant case. Undoubtedly, the Applicant worked in a post carrying higher pay scale consequent to order issued by the competent authority. Even though the applicant worked on the higher post in an officiating capacity, he is entitled to higher pay scale for the period he worked on this post. He would also be entitled to retiral benefits on the basis of the salary drawn by him in the higher scale. In the result, the OA is allowed setting aside the impugned order. The respondents are directed to fix his pay in the higher scale treating as an appointment carrying higher responsibility and pay him arrears and pensionary benefits based on such fixation within three months from the date of receipt of this order. [Radhelal Goud v. Union of India represented by Secretary. P&T Department, (Jabalpur) date of judgement 12-3-2008] (Courtesy : Swamys News 9/2009)

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NFPE SEEKS CORRECTIONS IN ACP ORDERS
Sub: Request for effecting corrections in the MACP Order - regarding Ref: DOP Order No.4-7/(MACPS)/2009-PCC Dated 18.09.2009. In continuation of NFPE - FNPO joint letter Number MACP/2009 Dated 22.09.2009 addressed to you on inclusion of Drivers from the purview of MACP Scheme, this Federation seeks the following further corrections and modifications in the Modified ACP Orders issued by the Department of Posts referred to above: 1. In the Caption in Page Number 11 - The Statement showing Grade Pay admissible to different categories of staff in the Modified ACP Scheme w.e.f. 1.9.2009 should be actually w.e.f. 1.9.2008, since the Modified ACP Scheme has been given effect to from 1.9.2008. 2. Page Number 11 - In the statement Serial Number 4: Postmen / Mail Guard - last column "520020200 Pay Band-1 and 4200 Grade Pay" should be actually "9300-34800 Pay Band-2 and 4200 Grade Pay" since there is no Grade Pay of 4200 under PB-1. 3. Similarly in Page Number 12 - In the statement Serial Number 5 - the Postal Assistant and allied cadres : In the last two columns the Pay Band 5200-20200 and Grade Pay 4200 and the Grade Pay 4600 should be actually "9300-34800 Pay Band-2 and Grade Pay 4200 in Column No.7 and "9300-34800 Pay Band-2 and Grade Pay 4600 in Column No.8" since both the Grade Pay of 4200/and 4600/- are related to PB-2 only. 4. Similarly in Page Number 12 - In the Statement Serial Number 6 - the Junior Accountant cadre - Column Number 6, 7 and 8 the mention of
Com. R. P. Saxena, a senior leader of Rajasthan was relieved on superannuation from the department on 31.08.09. He was holding various positions in the Circle Union. He attended various CWCs as the Officiating Circle Secretary of Rajasthan. A colourful felicitation function was arranged on 06.09.2009 by the Circle Union at Chittorgarh in continuation of the CWC meeting of Rajasthan Circle held on 05.09.09 & 06.09.09. Com. B. G. Tamhankar, Ex President CHQ, Com. K. V. Sridharan, General Secretary, Com. Balwinder Singh Financial Secretary CHQ, Com. H. P. Diwakar, Asst. Financial Secretary CHQ

Pay Band 5200-20200 should be actually "9300-34800 with Grade Pay 4200, 4600 and 4800 respectively, since all these three Grade pay are related to PB2 only. 5. In the same Page Number 12 - In the Statement Serial Number 7 - the Caretaker - In the last two columns the Pay Band 5200-20200 and Grade Pay 4200 and the Grade Pay 4600 should be actually "9300-34800 Pay Band-2 and Grade Pay 4200 in Column No.7 and "9300-34800 Pay Band-2 and Grade Pay 4600 in Column No.8" since both the Grade Pay of 4200/- and 4600/- are related to PB-2 only. 6. It can be seen from the Illustration - 4 under Page Number 18, wherein the Cadre of Inspectors recruited in the PB-2 Pay Band goes to PB-3 Pay Band for its 3rd MACP. Similarly the Illustration 2B under Page Number 16, wherein a Postal Assistant recruited in PB-1 and promoted to AAO Cadre in PB-2 is allowed to go over to PB-3 under his 3rd MACP. All these examples show clearly that all other cadres go from one Pay Band to next Pay Band too along with the change in Grade Pay to 4200/ - or 4600/- or 5400/- accordingly. However in the case of Postal Assistants, Postmen / Mail Guards, Care Takers and all Allied Cadres etc, even when they earn the financial upgradation to 4200/- and still higher Grade Pay through 2nd or 3rd MACP, they are continue to be shown as under PB-1 Pay Scale only. This requires to be corrected. This Federation requests you to cause to make the above corrections in the MACP Order at the earliest. Note : Opinions/suggestions from readers are invited in case if they feel that in any item is omitted.
& Circle Secretary Rajasthan Circle. Com. Aishwir Singh Circle Secretary, Delhi Circle, Com. Sankar Kaduskar, Ex - AGS CHQ, Com. S. R. Daiyaa, Divisional Secretary, Foreign Post Delhi are the prominent speakers who recollected their associations with Com. Saxena. Com. Saxena is an intellectual leader of Rajasthan Circle who led various movements in Chittorgarh division. His services are ever remembered. The CHQ records its appreciations and thanks to Com. R. P. Saxena for the yeomen service, he rendered to this organization and wishing him a peaceful retired life. We wish to record our appreciations to the Chittorgarh comrades who made elaborate arrangements for the function and in particular to Com. Rakesh Gupta Financial Secretary of Rajasthan Circle.

COM. R. P. SAXENA, RETIRED FROM SERVICE

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GOVERNMENT ORDERS
OFFICE MEMORANDUM Expenditure Management-Economy Measures and Rationalization of Expenditure. 1. Background 1. With a view to ensuring availability of adequate reasorces for meeting the objectives of critical development and priority schemes, instructions on expenditure management have been isued on 24th July, 2009. In view of the current fiscal situation and that arising out of insufficient rain in large parts of the country, and the consequent pressure on Government's resources, there is need for further economy and rationalization of expenditure. In the circumstances, in continuation of the instructions issued on 24th July, 2009 the following further guidelines are issued with immediate effect:2.1 Cut in Non-Plan expenditure (i) For the year 2009-10, every Ministry/Department shall effect a mandatory 10% cut in non-Plan expenditure under the following heads:a) Domestic and Foreign Travel expenses b) Publications c) Professional Services d) Advertising and Publicity e) Office expenses f) POL (except for security related requirement) g) Other administrative expenses (ii) The remaining portions of non-plan expenditure, excluding interest payments, repayment of debt, Defence capital, salaries, pension and the Finance Commission grants to the States, will be subjected to a mandatory 5% cut. No re-appropriation of funds to augment the nonplan heads of expenditure shall be allowed during the current financial year. (iii) No increases in the budgetary allocations under the heads of non-plan expenditure, particularly where cuts are now being imposed, will be allowed at RE stage, except under very extroardinary and compelling circumstances. 2.2 Economy Measures The following measures for fiscal prudence and economy will also come into force with immediate effect:2.2.1 Seminars and Conferences (i) The prescribed expenditure ceilings for holding seminars, conferences, workshops etc. should be enforced and a 10% cut on the budgetary allocation for seminars and conferences shall be effected. (ii) Holding of exhibitions/seminars/conferences abroad is strongly discouraged, except in the case of exhibitions for trade promotion. (iii) There will be a complete ban on holding of meetings and conferences at five star hotels. 2.2.2 Domestic and Foreign Travel (i) No travel on Government account by air will take place by first class. (ii) All domestic travel on Government account by air will take place only by economy class, irrespective of the entitlement. (iii) Where travel is unavoidable, it will be ensured that officers of the appropriate level dealing with the subject are sponsored instead of those at higher levels. The size of delegation and the duration of visit will be kept to the absolute minimum. (iv) Proposals for participation in study tours, workshops/conferences/seminars/presentation of papers abroad at Government cost will not be entertained except those that are fully funded by sponsoring agencies. 2.2.3 Purchase of vehicles Purchase of vehicles, except for operational requirements of the Defence Forces, Central Para Military Forces and security related organizations, will not be permitted. 3. The instructions contained in the O.M. on Expenditure Management dated 17th September, 2007 in regard to publicity, usage of telephones, ban on creation of plan and non-plan posts, transfer policy, and use of information technology will continue to be applicable. Similarly, instructions contained in O.M. on Expenditure Management dated 5th June, 2008 in regard to observance of discipline in fiscal transfers to State, Public Sector Undertaking and Autonomous Bodies at Central/ State/Local level, balanced pace of expenditure and re-appropriation within approved Heads will also continue to apply. 4. Compliance Secretaries of the Ministries/Departments being the Chief Accounting Authorities as per Rule 64 of GFR shall be fully charged with the responsibility of ensuring compliance of the measures outlined above. Financial Advisers shall assist the respective Departments in securing compliance with these measures and also submit an overall report to the Minister-in-charge and to the Ministry of Finance on a quarterly basis regarding various actions taken on these measures/guidelines. (No.7(1) E. Coord/2009 MoP Dept. of Exp. Dated : 07-09-2009) Regulation of Journey by air while availing Leave Travel Concession-clarification The undersigned is directed to refer to Ministry of Finance, Department of Expenditure O.M. No. 19024/1/ 2009-E.IV, dated 13/7/200 (Sl. No. 228 of Swamysnews of August, 2009), modifying the O.M. No. 7(2)/E.Co-ord/ 2005 dated the 23rd November, 2005 (Sl.No. 10 of Swamy's Annual, 2005) and superseding of O.M. No. 19024/1/E.IV/2005, dated 24-3-2006. It has been decided by the Department of Expenditure that in all cases of air travel, both domestic and international where the Government of India bears the cost of air passage, the officials concerned may travel only by air India. The matter Whether these orders will apply in cases of LTC has been considered in consultation with Ministry of Finance, Department of expenditure and it is confirmed that these orders/conditions will apply in cases of LTC also.

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2. This issues in consultation with Ministry of Finance (Department of Expenditure) vide their ID No. 39/ DS(EG)/2009, dated 20-07-2009. (G.I. Dept. of Per. & Trg. O.M. No. 31011/2/2006-Estt. (A), dated 27-7-2009) New Pension Scheme - Clarification The undersigned is directed to refer to the meeting held on 17-12-2008 to discuss the various issues requiring clarifications on NPS as sought by various Accounting Organizations. These issues have been examined in the Department of Expenditure in consultation with PFRDA, D/o. Pension and Pensioners Welfare and D/o. Financial Services. 2. The clarifications to these issues are now enclosed for necessary action Query Clarification 1. Notification, dated 22-12-2003 has Pay stipulated that individuals can normally ment on exit at or after 60 years. At exit, the resignation/re individual would be mandatorily moval required to invest 40% of pension wealth to purchase an annuity. The individual would receive a lumpsum of the remaining pension wealth. Individuals would have the flexibility to leave the Pension System prior to age 60. However, in this case, the mandatory annuitization would be 80% of the pension wealth. Hence, the present provisions will continue. No change has been made. 2. Suspension • Every subscriber shall Cases subscribe monthly to the NPS when on duty or Foreign Service but not during a period of suspension. • On exoneration or otherwise, the amount of subscription shall be the emoluments to which he was entitled on the first day after his return to duty. • If a subscriber elect to pay arrears of subscriptions in respect of a period of suspension, the emoluments or portion of emoluments which may be allowed for that period on reinstatement, shall deemed to be emoluments drawn on duty. 3. HPL Cases The subscription of the employer and Government would be restricted to that proportionate to leave salary. 4. EOL Cases Since no salary is drawn during this (Including on period, no contribution either from medical Government employee or grounds) Government would be payable. (G.I., MF., O.M. No. 1(2)/E.V/2008, dated 19-1-2009)

Enhancement of Child Adoption Leave from 135 days to 180 days and extension of the facility of Paternity Leave to adoptive fathers The undersigned is directed to refer to this Department's O.M. No. 13018/4/2004-Estt.(L) dated the 31st March, 2006 (Sl. Nos. 50 and 51 of Swamy's Annual, 2006) regarding grant of Child Adoption Leave for 135 days to female Government servant on adoption of a child up to the age of one year, on the lines of maternity leave admissible to natural mothers. After implementation of the Sixth Pay Copmission recommendations, the period of maternity leave was enhanced from 135 days to 180 days. Subsequently, this Department has received representations requesting for enhancement of the period of Child Adoption Leave from 135 days to 180 days in line with the maternity leave. The matter has been examined in this Department and it has been decided to enhance the period of Child Adoption Leave from 135 days to 180 days. 2. A female Government servant in whose case the period of 135 days of Child Adoption Leave has not expired on the date of issue of these orders shall also be eligible for Child Adoption Leave of 180 days. 3. It has also been decided that a male Government servant (including an apprentice) with less than two surviving children, on valid adoption of a child below the age of one year, may be sanctioned Paternity Leave for a period of 15 days within a period of six months from the date of valid adoption. 4. These orders shall take effect from the date of issue. 5. In so far as persons serving in the Indian Audit and Accounts Department are concerned, these orders issue in consultation with the Comptroller and AuditorGeneral of India. (G.I. Dept. of Per.&Trg., O.M. No. 13018/1/2009-Estt.(L), dated 22-07-2009) Preparation and maintenance of Annual Performance Assessment Reports (APAR) The undersigned is directed to invite the attention of the Ministries/Departments to the instructions contained in this Department's O.M. No.21011/02/2009Estt.(A), dated 16-2-2009 and O.M. of even number, dated 14-5-2009, on the subject of timely preparation and proper maintenance of APAR and making the APAR transparent for representation for upgradation, if any, by the officer reported upon. The matter of preparation and maintenance of APAR has been further reviewed in this Department keeping in view the system in this regard in respect of All India Services (AIS) and the undersigned is directed to convey the following decisions:(i) All cadre authorities shall include a box in the APAR for reflecting by the reporting officer the pen picture of the officer reported upon where the reporting officer will be required to indicate his comments on the overall qualities of the officer including areas of strengths and lesser strengthy and his attitude towards the weaker

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sections. A column will also be added in the section relating to the reviewing authority for giving the reviewing authority's remarks on the pen picture reflected by the reporting officer. There will be no other separate column in the APAR for overall assessment apart from the pen picture. (ii) A provision may be made in the APAR in the relevant section for remarks by the reviewing officer to indicate specifically the differences, if any, with the assessment made by the reporting officer, and the reasons therefor. (iii) Numerical grading are to be awarded by reporting and reviewing authorities for the quality of work output, personal attributes and functional competence of the officer reported upon. These should be on a scale of 1-10, where 1 refers to the lowest grade and 10 to the highest. the guidelines given in Annexure-I shall be kept in mind while awarding numerical gradings. (iv) The format for the purpose of numerical grading in the three areas of work output, assessment of personal attributes and assessment of functional competency is in Annexure-II. For Groups 'B' and 'C' officials however, suitable changes may be made by the concerned cadre authorities in the items of assessment as per functional requirements of the job and the next promotional post for them. The overall grade on a score of 1-10 will be based on 40% weightage on assessment of work output, and 30% each for assessment of personal attributes and funcitonal competency. The overall grading will be based Reporting Reviewing of Reporting Reviewing Initial of on addition of theAuthority mean value of each group of indicators Authority Reviewing Authority Authority Reviewing in proportion to weightage assigned. Authority Authority Wherever 'accepting authority' has been (i) Attitude to work of Accomplishment (v) (i) prescribed in the existing system in the cadre, columns planned (ii) Sensework/work of responsibility may allotted as per subjects also be provided for such authority to give his (iii) Maintenance of comments on the remarks of the reporting/reviewing allotted Discipline (ii) Quality of output authority and details of difference of opinion, if any, with (iv) Communication skills (iii) Analytical ability reasons for the same. In such cases, the accepting (v) Leadership qualities (iv) Accomplishment of (vi) Capacity to work authority will also give overall grade on a score of 1-10. in exceptional (vi) A schedule for completion of all activities relating team spirit work/unforessen tasks to the APAR is given in Annexure-III. (vii) Capacity to work in performed 2. The above provisions would be applicable for time limit. Overall Grading on (viii) Inter-personal the APAR from the Reporting Year 2009-10 onwards. The ‘Work Output’ concerned authorities may accordingly make necessary relations Overall Grading on changes in the APAR format for numerical grading to be personal attributes given by reporting and reviewing officer. This O.M. does not in any way affect the part to be filled in by the officer reported upon and other existing columns in the APAR format like attitude towards SC/ST/OBC, relations with public (wherever applicable), integrity, training requirement etc., for descriptive remarks. 3. All Ministries/Departments are requested to bring to the notice of all the offices under them for strict implementation of the above instructions. ANNEXURE-I Guidelines regarding filling up of APAR with numerical grading (i) The columns in the APAR should be filled with

due care and attention and after devoting adequate time. (ii) It is expected that any grading of 1 or 2 (against work output or attributes or overall grade) would be adequately justified in the pen-picture by way of specific failures and similarly, any grade of 9 or 10 would be justified with respect to specific accomplishments. Grades of 1-2 or 9-10 are excepted to be rare occurrences and hence the need to justify them. In awarding a numerical grade the reporting and reviewing authorities should rate the officer against a larger population of his/ her peers that may be currently working under them. (iii) APARs graded between 8 and 10 will be rated as 'outstanding' and will be given a score of 9 for the purpose of calculating average scores for empanelment/ promotion. (iv) APARs graded between 6 and short of 8 will be rated as 'very good' and will be given a score of 7. (v) APARs graded between 4 and 6 short of 6 will be rated as 'good' and given a score of 5. (vi) APARs graded below 4 will be given a score of zero. ANNEXURE-II Assessment of work output (weightage to this Section would be 40%)

Assessment of personal attributes (weightage to this Section would be 30%)

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Assessment of functional competency (weightage to this Section would be 30%)

10.

11.

Communication of the decision of the competent authority on the representation by the APAR Cell End of entire APAR process, after which the APAR will be finally taken on record.

representation. th 15 November

30th November

(G.I., Dept. of Per. & Trg., O.M. No. 21011/1/2005Estt.(A)(Pt-I), dated 23-07-2009)

TAX-FREE TRANSPORT ALLOWANCE MAY RISE TO RS 3K
T government is considering a proposal to raise the tax exemption limit on monthly transport allowance, a move that could enrith taxpayers by as much as Rs. 9,000 a year, but at the same time put further pressure on its already-strained finances. The proposal to increase the tax exemption limit for transport allowance to Rs. 3,200 a month from Rs. 800 follows a similar hike for government servants under the Sixth Pay Commission award. It is likely to find adoption in the private sector too, triggering greater spending across the economy and boosting the bottomlines of companies in a wide swath of sectors. A decision on the proposal, allowing representation from some quarters in the government, is expected soon, a finance ministry official told ET, on condition of anonymity. The government, which is facing the worst economic growth prospects since 2003 due to credit crisis and drought, is leaving no stone unturned to boost consumer demand and revive economic growth to the record 9% seen before the 2008 crisis. It has cut taxes, raised spending on social and infrastructure projects and enabled lower interest rates for companies and individuals. Private final consumption expenditure nearly halved to 27% of gross domestic product (GDP) in the last fiscal year from 53.8% a year earlier as consumers restricted spending fearing job loses amid slowing sales growth and reduced profits. The consumption fall was partly offset as government final consumption to GDP rose four-fold to 32.5% from 8% according to Reserve Bank of India date. The move is expected to lead to an yearly additional exemption of Rs. 28,800, which would yield a tax saving of Rs. 8,899 a year, including the ces, to those in the highest tax bracket. While this may boost demand, the government, which is already running a record deficit of 6.8% of GDP, could lose significant tax revenues and many assesses would also fall out of the tax net. Collection of both direct and indirect taxes are under pressure following tax rate cuts and economic slowdown. Direct tax collections grew by a modest 4% in April-August period to Rs. 87,888 crore. The Central Board of Direct Taxes, which has the power to formulate and change rules, is exploring the possibility of hiking the exemption through a notification. Allowance such as transport are governed by the rule 2BB of the Section 10(14) of the Income Tax Act. The board is only required to place the new rule before Parliament whenever it has its next session. (Courtesy : Economic Times)

ANNEXURE-III Time schedule for preparation/completion of APAR (Reporting Year-Financial Year)

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"NREGA Lifts Standard of Living"
No Twithstanding the drawbacks of the National Rural Employment Guarantee Act, The fact remains that it has been able to lift the standard of living of at least some of its beneficiaries living below the poverty line. The Institute of Applied Manpower Research, at the behest of the Planning commission, conducted an all-India Report on Evaluation of NREGA tapping 6,000 respondents spread across 20 districts across the country. The survey, conducted in 2006-2007, when the scheme was in force in just 200 districts, targeted 300 beneficiaries from each district in its bid to capture the various aspects of implementation of the scheme right from the stage of issue of job cards, besides studying its impact on arresting migration and its impact on the quality of life of the households. Thanks to the income generated under the scheme, the low earning level of a number of beneficiaries declined and the number of households reporting marginally higher income increased. Most of the beneficiaries are agricultural and unskilled workers. Expenditure pattern There was also a shift in the expenditure pattern on food and non-food items with families spending more on both the counts. More than half the households purchased livestock like sheep and goat and almost 60 per cent of the households in the western region had an outstanding loan either from bank or local money lender. And with the help of the income generated from the scheme, 33 percent of the beneficiaries bought bicycles for the first time, 15 per cent purchased electric fans or other appliances and 3.2 per cent acquired steel utensils. The gram sabhas held meetings more on a quarterly basis and not on a monthly basis as prescribed. Migrant families could not register for job cards due to their absence. Another complaint from the eastern region was that the job card was in possession of the gram panchayat and handed to the beneficiary only during the season of works. Moreover, these cards did not bear the photographs of the households though it was mandatory. Underlining the issues stradding the implementation of the scheme, the report maintained that 80 percent of the hy ouseholds failed to get a job within 15 days of their demand for work and worse still they were not given unemployment allowance either. The objective to arrest migration was far from achieved with 25 per cent of the families surveyed pointing out that the problem persisted in their villages and it was as high as 50 per cent in households in the western region. Migration was rampant in almost all villages of North Lakhimpur in north-east region and all districts from the eastern region. In some districts, the exodus was to the extent of 40 percent. Contrary to general perception that migration was for better wages, 70 per cent of the beneficiaries revealed that it was only for just wages, implying the presence of distress migration for minimum wages to earn a livelihood and for survival. Migration According to the report, the beneficiaries preferred staying in their native villages if there was enough wages employment available locally. Disappointingly enough, 38 per cent felt that the gram panchayat had failed to initiate measures to check migration. Courtesy : The Hindu

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POSTAL DEPT LINES UP $1 BN TO AUTOMATE BUSINESS PROCESSES
Accenture, Ernst & Young, KPMG, Mckinsey & PwC Among Shortlisted Firms In Fray For Project Consultant India's department of posts (DoP) is set to spend up to $1 billion on its IT-led business revamp over the next five years with top tech firms like IBM, TCS, Infosys and Wipro pursuing several outsourcing contracts for helping the postal department automate and integrate its business processes with a standard software solution DoP, which has already short-listed Accenture, Ernst &Young, KPMG, McKinsey and PwC as potential consultants for this project, will be announcing one of them as partner for selecting a tech vendor and also defining the scope of 3-5 year IT revamp by end of this month. DoP will select different vendors for system integration, software , data centres and network management. "We plan to select a consultant by the month end, flesh out budget by March next year, and start rolling out the project from April," said a senior DoP official on conditions of anonymity. "Initially we were only looking at an IT revamp, but the scope is much bigger now with business process reengineering becoming a significant part of this entire exercise," he added. The department was allocated around Rs 2,000 crore under the eleventh plan by India's Planning Commission recently for different IT investments. DoP's IT revamp is a classic example of old, legacy systems and software applications being unable to cope with rising operational pressures and newer business models. The department has been using software applications such as Meghdoot developed inhouse for over a decade. With the government seeking to evolve DoP as a well diversified services provider offering postal, insurance and financial solutions across remote parts of the country, there is a need to upgrade the systems. Our Meghdoot software for instance, is not yet upgraded to work in a wide area network (WAN) environment. We will need to take a call about whether we should upgrade the existing software or go for a new packaged application from a company such as SAP, Oracle," the DoP official added. The department will also need a new corebanking software solution. "We currently use Sanchay Post developed internally, but it has lived its life." A consultant, to be finalised by this month end, will help India Post decide whether to continue upgrading its in-house developed software applications such as Meghdoot or switch to more sophisticated software platform from SAP or Oracle. An enterprise resource planning (ERP) software from SAP or Oracle will help the department standardise its different business processes without having to dedicate internal resources for deployment and maintenance. Apart from several outsourcing, system integration projects, the department will also need to invest in procuring computer hardware systems for modernisation of around 1.55 lakh post offices across the country. "The government is now looking at post offices as a vehicle for distribution for different services, and therefore, it's critical for us to upgrade the infrastructure," said another government official involved with India's National Rural Employment Guarantee Act (NREGA). At a time when India's government departments and state-owned enterprises such as BSNL, ONGC and other ministries are seeking to become more efficient with the help of technology , vendors such as IBM, TCS, Infosys and Wipro are seeing newer opportunities emerge even during a global slowdown in software spending. According to the experts tracking this sector, Indian government organisations such as India Post, Indian Railways and other departments including LIC will spend around $2 billion on information technology this year, as the government's share of total IT spend in India is set to cross 10% over next two years. "The government has changed its buying strategy-now the tenders are talking about revenuedriven models," said HR Binod, head of Infosys' India business unit, which was established in November 2007. "We are also approaching these opportunities with a business solution and not merely a technology solution," he added. Economic Times : 25.08.2009

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NOVEMBER, 2009

APPROACH PAPER ON MERGER OF SROs WITH POST OFFICES
This Proposal is submitted by the PMG, Kurool to DG (Posts) regarding Merger of SROs with nearest Post Offices OBJECTIVE: 1. Objective of this concept paper is to revisit the role of Sub-Record Offices in the wake of emergence of new challenges to the Mail Business/ induction of technology and examine the scope to merge with Post Offices. GENERAL FUNCTIONS OF SUB-RECORD 2. OFFICE: Presently Sub-Record Office is established to serve the needs of the units located at places away from RMS Divisional Headquarters. Arrangement, Salary Bill preparation for that unit etc., constitute primary responsibility of the Sub-Record Office. Duties, responsibility and authority of the Record Office are detailed in Chapter V of Postal Manual VolumeVII. Some of the important duties assigned to Record Office are as follows:1) General supervision over the Sorting Assistants and their work. 2) Maintenance of arrangement register in respect of each set of Mail Office. 3) Maintenance of register of the Sorting lists received. 4) Maintenance of various Attendance Registers. 5) Communicating to the Sorting Assistants orders received from superiors. 6) Work Paper maintenance. 7) Attending to Bag Account related work. 8) Daily reports. 9) Examination of sweepings. 10) B Orders and T.B. Orders. 11) Preservation of bags and records for inquiry. 12) Submission of periodical returns. 13) Maintenance of inward register of complaints. 14) Maintenance of Nominal Roll of Metal Tokens. 15) Filing of Acquittance Rolls and other documents. 3. FUNCTIONS OF THE SRO THAT ARE AKIN TO THOSE OF POST OFFICES: It can be noticed that certain functions of SubRecord Office are overlapping with that of Post Office. In order to streamline and optimize the resources available in the Department of Posts, it is proposed to revisit the role of Sub-Record Office. It is felt that different branches of Post Office can handle certain functions of Sub-Record Office as enumerated in annexure-1 The above mentioned process mapping is done keeping in view that majority of the locations of SRO have Head Post Offices. This was test-checked by collecting data from A.P. and karnataka Circles. It is noticed that very few locations of SRO do not have Head Post Offices. In such locations at least LSG Offices are available. All the tasks assigned to the C.C. in the above table can be assigned to one of the Dealing Assistants in such places where C.C. branches are not available. 4. BROAD DETAILS OF CHRO SOFTWARE MODULE WISE:CHRO Software contains the following modules:1) Administration: Deals with configuration of all modules, users creation, allocation of work. 2) Establishment:- Deals with establishment matters. 3) Staff:- Employees details, staff arrangements. 4) Accounts: Deals with Pay & Allowances. 5) Cashier: Payment of bills, maintenance of Cash Book. 6) Air Mail accounting: Deals with inward and out ward mail movement in Air Port Sorting Offices. 7) Bag Office: Deals with Bag Accounting. 8) Checker: OTA/OSA etc. 9) Stock: Inventory management. 5. MODULES WHICH SYNCHRONIZE WITH MEGHDOOT SOFTWARE: Meghdoot Accounts Modules contains the following:1) Establishment 2) Employees entry. 3) Pay Bill 4) NPC Bills 5) Pension 6) Other Bills. 7) Schedules. 8) Cash Book (General) It can be noticed that the following modules of CHRO Software synchronize with the Meghdoot Software. 1) Administration

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Establishment Staff (Excluding rotation and arrangement of set/section) 4) Accounts 5) Cashier 6. ADDITIONAL MODULES IN CHRO WHICH CAN BE TAGGED ON TO MEGHDOOT As of now, Meghdoot Software cannot handle the following modules available in CHRO:1) Air Mail accounting 2) Bag Office. 3) Checker. 4) Stock. Both the softwares operate in windows environment and hence the scope to integrate them. It is proposed to addend the above cited four modules to Meghdoot Software without altering the data structures used in Meghdoot. In case MIS reports are to be generated by combining data from the tables of the above cited modules and that of Meghdoot, code has to be re-written to that extent. It is not a complex job, but requires lot of time. A quick launch of the merger concept is feasible by tagging the modules rather than colluseing the data. FEASIBILITY STUDY: 7. As enumerated in para-3 above all the duties and responsibilities of theSub-Record Officer can be assigned to nearby HO/LSGSO. Softwares can also be merged as explained in para-5 and 6 above. Providing accommodation and staff to the HO/LSGSO to the extent of increase of work load because of transfer of SRO's work are concerns to be addressed. As per Rule 558-A of Postal Manual Volume-VII approximate accommodation required to locate SRO at HO/LSGSO is calculated as at annexure 2. Providing staff to SRO office is governed by Punjab Formula also known as Unit Formula. Additional workload on HO/LSGSO due to transfer to Sub-record Office may be calculated using the same formula and manpower may be adjusted accordingly. Thus, it is felt that functioning of SRO can be merged with neighboring HO/LSGSO without any major hindrance. 8. HOW TO GO ABOUT IT: 1) All the SROs, wherever HOs are available in the same town, can be straight away merged with Post Office and each of the function of SRO can be attached to HO as explained at para-3 above The issues that need to looked into are:a) Accommodation: Most of the HOs are housed in departmental buildings. By proper arrangement of branches and weeding out

2) 3)

records/auctioning unserviceable material, space can be easily created. In acute cases, temporary structure like asbestos roofed accommodation can be provided quickly. b) Furniture and equipment: Furniture available with HOs is more than enough. However, if required, can be transferred from the SRO. Regarding systems/printers those in HO can be used on time sharing basis, if not available in SRO. if available, they can be transferred. c) Establishment: SRO posts to be transferred to the P.O or by redeployment of posts in the postal side. d) Staff: Willing officials from RMS can be posted to the Post Office. If unwilling they can be adjusted in the existing vacancies in the mail division. In such a case the posts are to be filled up in the Postal side by fresh recruitment. e) Training: Officials working in respective branches of Head Office are to be trained in functions related to RMS offices. Duration and contents of the training may have to be decided in consultation with PTCs. f) Softwares are to be modified as explained at para 6 above. Software Developers from Kurnool can work with PTC, Mysore and do it. Not an issue. g) SROs which are not located along with HOs may continue for the time being. After gaining experience of entrusting SROs duties to HOs, the modalities of emulating the same in case of LSGSOs may then be contemplated. Problems foreseen in the process:9) 1) In case of closure of SRO offices and transfer of SRO staff to Post Offices, Seniority related issues are to be looked into 2) Integration of RMS work with Post Office is to be handled gradually keeping in view the variance of the psychological disposition of the staff working in the two wings. Conclusion: 10) The functional specialization between RMS and postal wings is rapidly decreasing. By successful integration of the two wings idle resources can be put into optimum use. Merging SRO with post office is one small step in that direction. When compared to the advantages the problems that need to be resolved are minuscule and insignificant. Note : This Proposal is dangerous and nothing but to close down the RMS in the days to come. This should be seriously viewed.

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Economic Crisis Impact on UNI affiliates/ Postal Business
Roh Joon-hwan Coordlnator for Postal Sector UNI-Apro Economic Crisis Impact on UNI affiliates
Millions of workers are currently being hit by the global recession, but while it’s currently a hot topic of conversation the recession can be a tricky thing to understand. The purpose of my presentation is to explain; - What the global economic crisis is? - What brought it on? - How workers can respond to it?

Who is responsible?
As a result workers started being laid off, reducing their spending and further reinforcing the downward cycle. Most of worker are not responsible for any of this but like everyone else we are forcing for any of this, but like everyone else we are forcing to face up to it whether we like it or not.

What is recession?
Technically, an economy is in recession if it experiences two consecutive quarters of negative growth. The word also has a wider meaning-it generally refers to a downturn across a broad range of economic indicators like spending and business investment. A prolonged and worsening period of economic stagnation generally stops being referred to as a recession and becomes a depression. During a recession unemployment rises dramatically and businesses cut staff to save costs.

What is the Global Economic Crisis?
Most of the world’s biggest economies are in recession, including the US, the UK Japan and Europe. How this happened is that after a period of worldwide economic boom based on speculation and dodgy lending practices, the bubble finally burst.

How can we respond to this?
If a company is experiencing due to the recession, we, trade unions have to work with employers to ensure that the effects are minimized and all affected members are consulted about any changes to work places, including suggesting alternatives to any redundancies or reductions in the terms and conditions of employment. If a company chooses not to disclose information and to use the Economic Crisis as an excuse to keep wages down, reduce wages or make unnecessary cuts to staffing numbers, we have to work with or members to challenge any changes. If a company chooses to over look its obligation to enter into meaningful consultation with affected employees, we have challenge this to.

What caused it?
One of the main reasons for this was the collapse of the US sub-prime mortgage market-sub-prime is the practice of extending credit to people who would otherwise not have access to the credit market. These mortgages had a high credit risk but the banks hid this by bundling them with more secure mortgages. Because of this, when sub-prime mortgage holders started defaulting in large numbers huge swathes of the banking industry were affected and were forced to file for bankruptcy. The nature of the global economy meant that the debt on these loans was tied up in investment programs and securities around the globe, thanks to tricky hedge funds and other unregulated financial products. So when the sub-prime mortgages went under, so did the investments. As a result, ordinary businesses across the world with no direct connection whatsoever to US sub-prime suddenly started facing difficulties or even folding if they couldn’t get a bank loan. Banks stopped trusting each other and credit dried up, causing the whole system to fail. Higher interest rates, falling consumer confidence, stock market turmoil and higher oil prices started forcing workers and their families to cut their spending. Demand for goods and services collapsed and business profits started to slump.

Economic Crisis Impact on Postal Business
Recently two major international meetings dealt with postal business affected by the financial crisis. UPU POC forum held in Bern in April 2009 World Mail & Express Europe conference in Munich on 7-8 May We can get some idea by messages coming out of such event.

UPU survey indicates....
Postal sector feeling the pinch, but financial crisis not all doom and gloom High-level conference reveals risks and opportunities for the sector and the world economy Key findings by business segment Financial services Parcels Letter Post Express services

Major impact on the affiliates
Threaten job security and lay-off Wage freeze or try to cut remuneration Reduce costs.

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POSTAL NEWS - AROUND THE WORLD
1. Swiss want traditional postal service preserved A majority of people do not want to see changes to the Swiss Post's public service mandate, according to the results of a survey. Some 57 per cent of Swiss believe that the complete deregulation of the letter delivery market as proposed by the cabinet in May makes very little or no sense at all. The survey, carried out by the research institute gfs.berne on behalf of the Swiss Post found that twothirds of those questioned agree with the opinion that deregulation would weaken the financing of the post office network. Around the same number perceive market deregulation as a risk that would disadvantage peripheral regions of Switzerland. Around half fear job losses if deregulation goes ahead. Around eight out of ten respondents want the basic postal service to remain in its current form. And as many as nine out of ten strongly believe that a nationwide post office network is necessary for the economy to function properly. The same number of people see the Swiss Post as part of their national identity. Those surveyed were also asked about plans to restructure the post office's financial services. Opinion was split evenly over whether Post Finance should additionally offer loans and mortgages. 2. $2.4 Billion Quarterly Loss for Postal Service The U.S. Postal Service lost $2.4 billion during its third quarter and forecasts a $7 billion year-end loss, according to figures released Wednesday. Mail volume has dropped 12.6 percent so far this year, adding to a sharp decline in volume thanks to the economic recession that began in 2007 and Americans' wider use of the Internet. On average, the Postal Service now delivers 4.1 pieces of mail to each address, down from 5.9 pieces in 2000. That decline has contributed to losses in 11 of the last 12 fiscal quarters, according to the new figures released by the service. Though much of the debate regarding the Postal Service's future focuses on cutting mail service to five days per week, the removal of underused mailboxes and the potential closure of hundreds of Post Offices, the USPS' financial woes can be tied in large measure to roughly $7 billion in payments it must make each year to fund current and future retiree health benefits. Congress mandated the pre-payments in 2006 when it passed a Postal reform bill. "We simply cannot afford these costs," Postmaster General John Potter said during a news conference announcing the financial results. The payments will contribute to a $700 million cash shortfall at the end of its fiscal year in late September, Potter said, unless Congress quickly changes the payment rules. "If we were part of the federal government and treated as an agency, we would not be paying pre-funding to a retirement benefit trust," Potter said. "On the other hand, if we were in the private sector, we would not be pre-funding these retirement payments. So therein lies a bit of a dilemma." Competing House and Senate measures to address the problem have cleared committees and are nearing full votes, but the bills would only provide temporary relief. A broader, long-term discussion regarding the future of American mail delivery is necessary, Potter said. "The Postal Service does not want to do anything that would disrupt this economy. Over a trillion dollars moves through the mail in any given year and we are a hub of an industry that employs some 8 million Americans. We have no intention of doing anything that would disrupt the flow of mail," he said. The Postal Service has taken several steps to reduce costs in recent years, including salary and hiring freezes and cuts to its workforce and mail routes. USPS now employs 630,000 career employees, down from a peak of 802,000 in 1999. More than 12,000 city carrier routes have been cut and consolidated with others since 2000. And it recently renegotiated more than 300 service contracts, saving $200 million. The troubling numbers follow the Postal Service's classification as a "high risk" government agency, and come just days after it released a list of almost 700 Post Offices it will consider closing. Postal officials will testify Thursday at a Senate hearing on the mail service's future. 3. Charges after Australia's biggest postal fraud The owner of a Sydney post office has been charged with committing Australia's biggest postal fraud over the allegedly fraudulent sale of $4.2 million worth of stamps and envelopes. The 43-year-old licensed owner of the post office IN Kent Street, Millers Point, was arrested yesterday after an investigation involving NSW Police, Australia Post investigators AND the Australian Federal Police. The man was allegedly defrauding Australia Post over money paid to him for the alleged sales of postage stamps and envelopes sold through the branch. Police said the fraudulent sales totalled more than $4.2 million.

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He was charged with defrauding the Commonwealth or a public authority, dishonestly intending to obtain a gain and theft. He was refused bail and will appear at Central Local Court today. 4. Asian postal agencies dip feet in RFID Postal agencies from India, Korea, Malaysia and Singapore are among mail administrations from 21 countries participating in a trial of a new service quality monitoring system based on radio frequency identification (RFID) technology. Developed by the Universal Postal Union (UPU), the Global Monitoring System (GMS) aims to measure local posts' service quality for mail delivery. The trial began on Aug. 5 and is expected to last till December, Akio Miyagi, UPU's quality of service coordinator, told ZDNet Asia in a phone interview. It involves 24,000 test letters sent by 530 independent testers from 38 countries. Each test letter contains a unique RFID transponder-tag, which costs US$0.30. Stepping up postal service levels with RFID The Universal Postal Union's trial from this month till December will involve 24,000 cards with RFID transponders affixed to them. These cards will be inserted into the test letters. According to Akio Miyagi, UPU's quality of service coordinator, each test sender is required to key into the central information system, the date and time of posting the overseas-bound test mail. Upon arrival at the destination city, the date and time will be recorded by an RFID gateway. Once the recipient receives the test letter, he or she will log in the same information into the database. "High-volume" countries would expect to receive more test letters. For example, Switzerland would be allocated 10,000 test letters, while Singapore is expected to receive 3,800. The service quality is linked to a "delivery charge or remuneration system", said Miyagi. Posts that achieve the target against their domestic standard will receive an additional bonus of 2.5 percent of their delivery charge; those that fail to meet the standard will face a maximum penalty of 2.5 percent. By end-August, UPU expects to be able to "start providing information captured in the GMS back to participating countries", said Miyagi. Posts, he explained, have publicized domestic mail standards as well as a target for delivering upon those standards. For instance, an agency may guarantee next-day delivery for a letter posted before 4 p.m., and may commit to do this for 99 percent of all mail. In the past, service quality was tracked manually-not only a tedious process but was also not exact and accurate enough, said Miyagi.

RFID is commonly used in industries from logistics and supply chain to retail and healthcare--to track and identify goods or even ensure the legitimacy of products. The use of RFID to track mail, however, is also not new. According to the RFID Journal, Finland adopted the use of RFID in its postal system in 2008. More RFID to come to Asia posts Lee Hon Chew, director of international affairs at Singapore Post, confirmed in an e-mail the organization's participation in the GMS trial is its initiation into RFID technology. There will be "some costs involved", he noted, adding that it was "too preliminary for discussion". According to SingPost, its mail offices handle 2.8 million mail items daily, but it was unable to break the figure down to overseas and domestic items. "This GMS trial is our first involvement in the use of RFID to measure the performance of our inbound international mail," added Lee. "After the trial, we will then evaluate the use of RFID to other aspects of the mail business." Over at Indiapost, the agency is in the process of also tapping on RFID for domestic mail tracking and asset management. Faiz ur Rehman, Indiapost's deputy director general overseeing international relations, said in an e-mail that this project is separately supported by the UPU Quality of service fund. He was, however, unable to share more details as the project is in its early stages. According to Rehman, the agency handles some 2,500 tons of inbound mail annually. Its delivery matrix varies depending on the location within the country, which has nine postal zones. Next-day delivery for domestic mail is limited to intra-city services. An additional day is added to overseas mail, he added, as the post requires "a day's processing at every office of exchange" before the item is transferred into the domestic stream. For Pos Malaysia, the GMS trial will not be its first RFID project. Han Chum Choy, head of international and regulatory affairs at Pos Malaysia, told ZDNet Asia the organization has previously implemented a mail monitoring system between government departments in Putrajaya, which used passive RFID tags. The postal agency, she added, intends to extend the use of RFID beyond the GMS trial. "Pos Malaysia plans to use RFID for part of its domestic mail service measurement," she said in an e-mail. "The initiative is still in conceptual and planning stage." For the GMS trial, there will be 34 panelists located in five Malaysian cities, who are expected to receive some 3,800 test letters. Pos Malaysia handles an average annual inbound mail volume of 1,158 tons. Courtesy: - UNI APRO

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