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UNIVERSITY DUAL DEGREE INTEGRATED POST GRADUATE PROGRAMME

RAJIV GANDHI PRODYOGIKI VISHWAVIDYALAY, BHOPAL


(A STATE TECHNOLOGICAL UNIVERSITY OF MP)

INTERNSHIP MANUAL

First Semester 2014-15, Semester 7Th


Background
Internship option is for students who are not currently employed full-time in the field and desire a temporary
placement in an organization. The intern works on projects related to the field in a supervised environment. The
internship experience allows the student to be exposed to the operation of a Human Resources or Organizational
Development department of other settings where graduates are likely to be employed. Acquiring practical
experience allows the student to learn and grow as a professional. Internship experience increases the student
employment options and market value when searching for a first professional job. Internships also provide
students with valuable knowledge about the many different career options available in our field. RGPV interns are
expected to perform many project activities including:

Developing competency models


Designing and analyzing employee attitude surveys
Analyzing wage and salary structures
Developing engineering attitude
Determining training needs
Delivering training programs
Writing affirmative action policies
Updating policy and personnel manuals
Developing and implementing Engineering programs
Reviewing and crating job descriptions Working with HR
Recruiting and staffing
Developing behavioural interviews
Conducting focus groups etc.

The UDD-IPG program coordinator identifies and arranges appropriate internship sites for UDD students.
Resumes of all interested students are sent to organizational sponsors, who decide which students they wish to
contract for an interview. Students are also strongly encouraged to establish a professional network for internship
contacts. Students may find their own internship; however, students must obtain permission from the UDD-IPG
program coordinator to contact an organization regarding a RGPV DD-IPG internship. Both the site and the
specific assignment arrangements must be approved before the student makes a commitment to intern at a
specific organization.
Internships are sometimes compensated on monthly basis. Many students complete an unpaid internship for their
first internship experience.
General Information

All students should prepare both electronic and paper copies of a current resume for the Coordinator.
The resume should be error free, proofed, and ready to send to organizational sponsors. Any resumes
sent to the coordinator via an email attachment should have the students name as part of the filename,
e.g. Raunak_(CE/CS/EC/EE/IT/ME)_EnrollmentNo_resume. Be sure your resume is virus-free.

The minimum amount of time spent on an internship to fulfil the requirements is one semester. Extension
of internship period well beyond the minimum required time required will not be permitted. Students

University Dual Degree Integrated Post Graduate Programme, RGPV


Airport Road, Near Gandhi Nagar, Bhopal, MP
91.755.2678862, 91.755.2678875 (O)

should focus on building his/her resume and increasing his/her value as a professional, not on satisfying
the minimum time.

The Coordinator will be available to discuss the internship experience on an as needed basis.
Depending on the nature of the internship, this may involve extensive or relative little interaction after
the tasks and goals of the internship have been set. Interns are expected to independently work out
most issues with their sponsors.

Intern Responsibilities

Each intern must turn in the Internship Description & Contact Information form to the
Coordinator and HoD One week after you begin the internship.

Journal: Interns are required to keep a weekly journal when working on the internship. This will make it
much easier to write the final report. Make a note of all of the time worked and what was accomplished.
The time log can be on one side of the page, and on the other side make journal notes. This will prove to
be especially helpful when writing the description of what was done and learned in the final report. A
copy of the journal is to be included as an appendix to your final report.

Communication: After an internship is begun, the intern will be working fairly autonomously. While
interns are encouraged to work as independently as possible, the Coordinator is available to discuss
problems, concerns or questions.

The Internship Report


Purpose to the Report: There are several purposes served by the Final report: It allows the students
to integrate what they have learned from the internship experience; it helps faculty advisors to more fully
appreciate what students are doing in their field settings; and it provides both the University and
employers with documentation to justify the benefits of the internship program. Although tasks and
projects vary from setting to setting, it is necessary to show that a students experience is worthy of
academic credit. Students must provide evidence that demonstrates that they were able to apply
acquired knowledge to organizational tasks.
Timetable for Final Report: Final report should be submitted to your department. Normally, it will contain
copies of all project reports and examples/deliverables that resulted from the internship.

Content of the Internship report:


Each report should have the following topic headings:

Organizational Setting: This should include a description of the organization, its purpose, goals,
products and services, and a description of the organizational unit where the internship was completed.

Description of the Internship- Two basic types of information must be discussed in detail in the
internship report: specifically, What you did and what you learned. This will constitute the bulk of your
report. The reader should be able to form a mental picture of the tasks performed and how engineering
methods and practices were applied. It is also important to explain what the experience did for you
personally. Discuss how your understandings of basic concepts of engineering were broadened. These
two topics do not have to be placed in two separate sections. They may be combined throughout the
report. Generally, this part of the report comprises 8-10 pages.

Evaluation of the Internship- The internship report should include some evaluative comments about
the work that was performed and the learning that was derived from doing it. If appropriate, include

University Dual Degree Integrated Post Graduate Programme, RGPV


Airport Road, Near Gandhi Nagar, Bhopal, MP
91.755.2678862, 91.755.2678875 (O)

suggestions as to how the internship experience could be improved in the future. Use the Student
Evaluation Report Form provided to satisfy this requirement. It is important that students set
expectations with their organizational supervisor at the beginning of the internship. At the completion of
the internship, the supervisor will review results against the expectations set. The supervisor will also
evaluate the intern on core competencies, such as oral communication, business orientation, motivation,
etc.

Appendices- Some crucial materials must be included with the report as appendices. Copies of the
Internship application for registration form, a copy of the weekly time log and journal, a copy of
the current resume, performance review form, student evaluation of internship form, and
copies of any written products or deliverables from the experience (e.g., technical report prepared
for the organization, examples of job description or other documents prepared) by the intern.

Format of report:- The final report may be written in a narrative form. It should be typed, double
spaced, proofread, and pages should be numbered. The use of subsections and topic headings is strongly
recommended. It may be written in the first person, but attempt to minimize the use of jargon and
technical abbreviations.

Audience:- The internship report will be submitted to the department. Additional people, such as the
organizational sponsor, will see the report. Additionally, some students find it useful to show a copy of
the completed report to prospective employers (provided there is no proprietary information included
that the sponsor does not want distributed). Again, write for a broad and technically nave audience, not
just for the departmental requirement.

NOTE: Internship Reports are not returned to students, Make copies of any materials you wish
to keep.

Final conference: Within two weeks or so after completing the report, student should schedule a time
to discuss the internship with the Coordinator. This conference will give you an opportunity to talk about
any problems, questions about the report, and talk about the report, and talk about future plans. This
discussion may take place over the telephone.
Grade: After reading the student report and evaluation from the sponsor, the supervisor will submit a
grade to department. Since the internship time frame doesnt always fit neatly into the schools academic
calendar, it is common for a report card to show an Incomplete for the Internship. The final report must
be completed no later than two weeks after your Internship has ended, or three weeks before the
semester ends. Internship grades are determined by the quality of the report, the interns performance
review, and timelines of all required processes and materials.

University Dual Degree Integrated Post Graduate Programme, RGPV


Airport Road, Near Gandhi Nagar, Bhopal, MP
91.755.2678862, 91.755.2678875 (O)

UNIVERSITY DUAL DEGREE INTEGRATED POST GRADUATE PROGRAMME


RAJIV GANDHI PRODYOGIKI VISHWAVIDYALAY, BHOPAL
(A STATE TECHNOLOGICAL UNIVERSITY OF MP)

STUDENT INTERNSHIP DESCRIPTION & CONTACT INFORMATION


First Semester 2014-15, Semester 7Th
Student Information
Student Name:___________________________________________________________________
First

Last

Student Enrollment Number:__________________________________________________


Internship Dates
Effective Date:________________________________________________________
Expected Completion Date:______________________________________________
Pay:________________________________________________________________
Internship Description
Please fill out this section completely. If needed, you can attach a separate document that answers the following
questions.
1.

Where will the internship take place?

2.

Write below or attach the expected job duties that the student will perform during the internship.

3.

Define clearly what your internship will be, the scope of work, and your planned experiences.

4.

Identify the goals for this internship.

5.

What are the measurable outcomes for the identified goals?

University Dual Degree Integrated Post Graduate Programme, RGPV


Airport Road, Near Gandhi Nagar, Bhopal, MP
91.755.2678862, 91.755.2678875 (O)

Internship Sponsor: Point of Contact


Company Name:_____________________________________________________________________________
Contact Name:_______________________________________________________________________________
First

Last

Title:
Address:______________________________________________________________________________________
City:_____________________________________ State:_______________
PIN Code:_____________________
Phone:________________________________________________________
Email:________________________
Employer Guidelines
The RGPV considers the student internship requirement to be a critical element in the degree experience. We strongly
encourage our students to learn the roles and expectations and develop skills to be productive employees during their
internships. Positive internship experiences often result in the students full-time employment by the sponsoring company
following graduation.
The objective of the internship program is to ensure that every student has meaningful exposure within their degree area,
and to provide every student with a challenging work experience that enhances the classroom experience and exposes the
student to real world means and methods. The internship should be prepares the student, in a significant way, for
professional work within their specific degree.
RGPV is committed to minimal demand on the time and resources of industry employers; however, the internship is a
curriculum requirement and it is RGPVs responsibility to verify that the student has successfully completed the requirement.
Therefore, the individual Department will require that the student obtain the signature of the employers internship supervisor
on this document and on the students internship evaluation form. Companies are encouraged to make comments about the
students performance and areas of improvement on the internship evaluation report form.

Employer Signature: _________________________________________

Date:

University Dual Degree Integrated Post Graduate Programme, RGPV


Airport Road, Near Gandhi Nagar, Bhopal, MP
91.755.2678862, 91.755.2678875 (O)

______________

UNIVERSITY DUAL DEGREE INTEGRATED POST GRADUATE PROGRAMME


RAJIV GANDHI PRODYOGIKI VISHWAVIDYALAY, BHOPAL
(A STATE TECHNOLOGICAL UNIVERSITY OF MP)

INTERNSHIP EVALUATION REPORT


First Semester 2014-15, Semester 7Th
Name of Intern ________________________________Enrollment No.______________
Name of Supervisor _______________________________________________________
Person completing this report (please attach business card of person completing this report)
________________________________________________________________________
Company Name __________________________________________________________
Address ________________________________________________________________
City___________________________________ State _________ Zip _______________
Phone ___________________________ Email _________________________________
Dates of Internship ________________________________________________________
Please rate the intern in the following areas, using the scale below. Please feel free to write
additional comments.
Scale: 5= Excellent, 4= Above Average, 3= Average, 2=Below Average, 1= Poor
1. Overall quality of assignments completed

___

2. Ability to communicate in writing

___

3. Ability to communicate verbally

___

4. Attitude and enthusiasm for assignments

___

5. Aptitude for learning

___

6. Receptive to Criticism

___

7. Follows Directions

___

8. Judgment/Decision Making

___

9. Ability to work with others

___

10. Dependability

___

11. Professional demeanor

___

12. Attendance/punctuality

___

13. Overall Performance

___

University Dual Degree Integrated Post Graduate Programme, RGPV


Airport Road, Near Gandhi Nagar, Bhopal, MP
91.755.2678862, 91.755.2678875 (O)

Describe the interns responsibilities.


_____________________________________________________________________________________
______________________________________________________________________________________
Did the interns ability to communicate (written and verbal) improve during the course of the internship?
(If so, please explain.)
_____________________________________________________________________________________
______________________________________________________________________________________
Did the interns ability to organize and work on self directed tasks improve during the course of the internship
? (If so, please explain.)
_____________________________________________________________________________________
_____________________________________________________________________________________
Would you recommend
(If so, please explain.)

this

student

for

an

entry-level

position

in

the

field?

_____________________________________________________________________________________
_____________________________________________________________________________________
Did the internship meet your expectations? ___________________________________________
______________________________________________________________________________
How would you rate RGPV students compared with students from other institutions?
5=Excellent

4=Above Average

3=Average

2=Below Average

1=Poor

Please add additional comments to explain your rating:


______________________________________________________________________________
______________________________________________________________________________
Do you hire interns for full-time positions? ____ Yes ____ No
Is there anything about this position or your company which we should add to our files?

Name and Signature with Designation


_______________________________________________________________________

University Dual Degree Integrated Post Graduate Programme, RGPV


Airport Road, Near Gandhi Nagar, Bhopal, MP
91.755.2678862, 91.755.2678875 (O)