BOARD OF DIRECTORS ● OPEN SESSION MEETING MINUTES

07.08.14 – 4:00 p.m. WHITE OAK CLUBHOUSE

PLEDGE OF ALLEGIANCE
CALL TO ORDER:

The Board meeting was called to order by Board President
Tony Castro at 4:00 p.m. A Quorum was reached for meeting
purposes.

BOARD MEMBERS PRESENT:
Tony Castro – President
Harvey Campbell- Vice President
Lin Frasier – CFO
Robert Kline - Secretary
Gloria Hass – Member at Large
MANAGEMENT PRESENT:
Debra Wolf – Community Manager
Marisol Donate – Administrative Assistant
Greens Donation: – Board President Tony Castro stated that the Greens Homeowners’
Association made a $100.00 donation in the honor of Patrick Kelly to CBCC.
EXECUTIVE SESSION:
1. Collections Report
2. Attorney Report
3. Owners’ Communication Log
MOTION: Harvey Campbell
SECOND:
Bob Kline
RESOLVED: Motion to ratify all actions taken in Executive Session
ALL IN FAVOR, MOTION CARRIED
CONSENT ITEMS:
1. Meeting Minutes of Executive & Open Session for 05.13.14: The Board of Directors
reviewed the Board Open and Executive Session minutes for 05.13.14. Changes
were noted and will be communicated to the steno for the revisions.

MOTION: Bob Kline
SECOND:
Lin Frasier
RESOLVED: Motion to approve the Board Open and Executive Session minutes
with changes noted.
ALL IN FAVOR, MOTION CARRIED
FINANCE REPORTS AS OF 05.31.14: An overview on the community’s financials were
discussed. After review of the reports, a motion was made to approve the financial
reports.
MOTION: Harvey Campbell
SECOND:
Gloria Hass
RESOLVED: Motion to approve the 05.31.14 financial reports as presented.
ALL IN FAVOR, MOTION CARRIED
COMMITTEE REPORTS:
1. Management Committee: Lin Frasier – CFO reported to the membership on the
community investments and actions that will be taken to pay for the upcoming
asphalt job.
2. Social Committee:
a. Committee Chairman Carol Kline announced that realtor boxes worked
great on June 8th and stayed under budget for that event. Carol Kline also
announced that flyer boxes will be placed next to the mailboxes containing
information about events, and they will be removed after the event date.
b. The next social event will be on Labor Day, weekend and it will be an ice
cream event.
c. Sept 28th will be the Western Party at 5:30 p.m. and will be catered by
Salty’s Bar-B-Q.
3. Swimming Pool Committee:
a. Chairman Gary Skaggs announced that both pools are looking great. Gary
also reported that there has been some electric problems at Ridge Oak, but
this will be fixed by Brad with Atlas Pool.
4. Grounds Committee:
a. Chairman Gary Skaggs reported on the upcoming asphalt work that will be
done in August to several areas of the community. Owners will be notified
by email, mail, and flyers will be put into the flyer boxes prior to the work
beginning.
b. Trees in the community are needing to be trimmed; report these to
management.
c. Trip hazards- some sidewalks with trip hazards have been repaired.

5. Club House Committee:
a. Committee is thinking about a facelift (redecorating) the clubhouse.
Volunteers are needed to work on this committee.
6. Marketing Committee: Nothing to report.
7. Management Report:
a. Business is as usual at Kelly Management. Management reported that
currently the company is run by the Board of Directors
b. Community Manager Debra Wolf announced that her assistant, Marisol
Donate, will be supporting with all types of matters. Please feel free to contact
her if Debra is not available.
c. Management reminded homeowners that all concerns need to be in writing to
Management in order to be reviewed by the Board.
d. ALCC applications – as a reminder, any changes to your landscaping and/or
exterior of your home must be submitted for approval by your Seven Oaks
Architectural Committee. If you have questions on what items need or don’t
need approval, please contact Debra Wolf – Community Manager.
BUSINESS:
1. Annual Owners Meeting & Board Election:
a. Nominating Committee Appointed 06.27.14
i. Bob Kline
ii. Gary Skaggs
iii. Mary Johnston
b. Candidates Form – mailed 07.02.14 to be submitted by 07.25.14
c. Schedule Special Board meeting for 07.28.14 – 10a.m. - Kelly
d. Candidates Night
e. Meeting scheduled for 09.09.14
OWNER COMMUNICATION: The Board of Directors discussed the owner
communication log in Executive Session.
OPEN FORUM:
ADJOURNEMENT: There being no further business, a motion was made to adjourn the
meeting at 4:52 p.m.
MOTION: Lin Frasier
SECOND:
Harvey Campbell
RESOLVED: Motion for final adjournment at 4:53 p.m.
ALL IN FAVOR, MOTION CARRIED
SUBMITTED BY: Marisol Donate- Stenographer

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