COVER LETTERS





The cover letter accompanies the CV and is part of your application
materials. Its targets are as follows:
State the job and position you envisage
Present you as a candidate
Highlight relevant skills for the job
Ask for the opportunity of an interview
Use of verb tenses in the cover letter:
Present Continuous: I am writing to inquire about the …
opportunity) I am seeking;
Past Tense Simple: where&when you saw the ad;
Present Perfect to speak about your accomplishments.
Sample cover letter format guidelines:

Your Street Address
City, State Zip Code
Telephone Number
E-mail Address
Month, Day, Year
Mr./Ms./Dr. FirstName LastName
Title
Name of Organization
Street or P. O. Box Address
City, State Zip Code

Dear Mr./Ms./Dr. LastName:

(job

your full contact info appears below your printed name. not what the employer can do for you.  basic information about yourself. and of course there is no handwritten signature) Enclosure(s) (refers to resume. as for hard copy.Opening paragraph:  State why you are writing. such as telephone the employer within two weeks. Sincerely.  Thank the employer for her/his consideration. instead of at the top. (Your handwritten signature) Your name typed (In case of e-mail. (Focus on what you can do for the employer.  State what you will do to follow up.)  This is an opportunity to explain in more detail relevant items in your resume.  Demonstrate that you know enough about the employer or position to relate your background to it. Indicate when you could be in the employer’s location and could schedule a visit. Third paragraph:  Indicate that you would like the opportunity to interview for a position or to talk with the employer to learn more about their opportunities or hiring plans.  Refer to the fact that your resume is enclosed.  Mention other enclosures if such are required to apply for a position.  State that you would be glad to provide the employer with any additional information needed. Mention specific qualifications which make you a good fit for the employer’s needs.  how you learned of the organization or position. etc. and may sound like a form letter).) Cover letters generally fall into one of two categories: . Second paragraph:  Say why you are interested in the employer or type of work the employer does (Simply stating that you are interested does not specify why.

 Letter of inquiry: expressing interest in an organization.  personal qualities.  previous experience.Letter of application: applying for a specific. The body of such letters includes the following paragraphs:  education & qualifications.  suitability  THE LANGUAGE OF JOB APPLICATIONS . but you are not certain if there are current openings. advertised opening.

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. I have successfully/recently completed a course in (subject) at (place). de-tails of previous experience as well as the applicant's qualities and skills.. Previous experience should be presented in a clear order using linking words such as: currently.... I am writing in connection with/with regard to the vacancy in your Sales Department.. whereupon. as advertised in The Times on (date) Experience/Qualifications: I am currently/At present I am employed/working as … I was employed as (position) by (company) from (date) to (date) .A formal letter of application is also written when apply-ing for a place on an educational course. before this. I have received training in .. I have/hold/obtained/was awarded a degree/diploma/certificate in. During this time... subsequently. advertised in yesterday’s.. etc.../completed an apprenticeship… My qualifications include. .... To begin letters: I am writing to apply for the post/position of ./was responsible for ... I held the position of . I am presently studying/attending a course … I am due to take my final examinations in June. A job application usually includes educational/professional qualifications.. prior to this../my duties included. following.

Useful Language: Applying for a course • Opening remarks: I am writing to apply for admission to… I would like to be considered for a place on the course in . I would be pleased/happy to supply you with any further information / details. such as where the job is. I would appreciate a reply at your earliest convenience/as soon as possible. Please contact me should you have any further questions. TIPS FOR SUCCESSFUL COVER LETTERS Mention the job you are applying for and where you found the job listing. I would be available for an interview at any lime/until the end of June/etc. • What the advertisement says about the specific attributes needed by a successful applicant for the job.. • Exactly the job that is being advertised • What kind of applicant (age. and whether it is a job you should apply for. • Whether a general letter. what the salary is. • To whom the letter should be addressed. what the working conditions are. • What the advertisement shows about the most important aspects of the job. or whether the letter should be to ask for an application form (and if so. experience) the employer is looking for... I hope that you will consider me for entry/admission to. . and anything else referred to in the advertisement. is asked for. POINTS TO NOTE • The general type of job.. Please find enclosed a copy of my degree/diploma/etc.To end letters: I enclose/Please find enclosed my CV/references from . whether personal details should be included). with or without a CV.... • General points. • Closing remarks: I enclose further details of my education/qualifications to date..

Ms. mention a specific date. consider addressing your letter "Dear Hiring Manager.  End your cover letter with a respectful closing statement and type your full name." or "Dear [insert company name] Team. Dr. as it could come across as a template letter. just say that you look forward to interviewing for the position and discussing your qualifications further. Include your e-mail address and your phone number so that the hiring manager can get in touch with you..  Discuss what to do next. address the letter "To whom it may concern. Try to answer the following questions:  Why am I a qualified candidate for this position?  What work experience do I have that fits the job requirements in the company's listing?  Why do I want to work for this company? In the final paragraph include the following:  One sentence reiteration of why you feel you are a perfect fit for the position.The paragraphs where you discuss your qualifications should be specifically tailored to requirements posted in the job listing. Do not overwhelm the hiring manager or use up his/her time.). say that you look forward to discussing your qualifications further. Do not forget to thank them for their time. . Make sure to address the manager formally using their proper title (Mr." As a last resort. If you do not know the name of the hiring manager.  Mention that your CV or references are attached. You might consider including why this specific company interested you in the first place Discuss the next steps." though we recommend avoiding this salutation. include a specific date. If you plan on following up with the hiring manager in a week or two. Otherwise.  Thank the person for their time." "Dear Recruiting Team. etc. If you are going to follow up in one to two weeks.. The greeting you choose will depend on how much information you have about the company.. If you prefer to wait for their decision.  Provide your contact information.

 From here on use 12-point Arial/Times New Roman in the entire letter.Add a letterhead at the top of the letter. telephone number. Write a closing paragraph of 2-4 sentences.  Outline your qualifications in the middle paragraph(s). but it should be professional looking and easy to read.  The font does not need to be Arial or Times New Roman. tell the employer how you can contribute to their bottom line. and print your letter on standard-sized paper (8 1/2” by 11”). address. Choose a font that is simple but elegant. You can insert the date first or last. and use single spacing.  Your address and other contact data must be in normal 12-point font. Your letterhead should include your full name.  You may want to include an extra line under the letterhead to create visual appeal and separate the letterhead from the rest of the letter. like the rest of your letter. Guidelines to follow:  Your name must be in bold 14. set your margins to one inch. include blank lines between them. and email address. so as it looks professional. Insert up-to-date information to make it easy for the employer to contact you.  Write the recipient’s name and address and the date below the letterhead. not what you want to get: use what you have researched on the employer's background and history:  What is the employer's mission? What do they promote as the thing that sets them apart from their competitors?  What kind of customer base does the employer have? Who is their target audience?  What is the company's history? Who founded it? How has the business evolved? What are the main highlights of the company's performance over the past few years?  Include a positive statement or question in the final paragraph that will motivate the employer to contact you.or 16-point font. matching them to the requirements of the position. If you are writing to inquire about open positions.  Do not overdo the style elements. Direct the employer to your enclosed CV and say that you are . Be sure your font is black.

and phone texting language. or a solid history of depend-ability in the industry.  Colloquial (informal) writing. Spell-check and proofread. You want to sound professional and educated. management.g. senior level. and welcome them to get in touch with you to continue the conversation. Own your accomplishments. I developed/reinforced/ learnt"). Proofread your letter your-self. Be precise about the type of job or position level you seek: entry-level." or "I believe my qualifications and experience .  Writing in the passive voice. Never use two words when one will do. Alternatively. You do not want to sound like everything happened to you or that it was done by some other entity.' and finish with 'Yours faithfully' rather than 'Sincerely' Avoid generic. like Microsoft Word.. Specify opportunities they offer that are absent in your current role. Avoid slang. Always strike the word "very" and eliminate "that" as much as you can. Answering such questions will explain the interest in leaving your current position. Highlight the assets you can offer the company "extensive experience with start-ups" "demonstrated ability to solve problems" "refined ability to manage teams" Be concise. Make yourself the active subject of every success (e. End by thanking recruiters for their time and consideration.  Incorrect punctuation. Some programs. an outstanding background in scientific research. empty language ("I will bring a depth of experience. Some things to avoid are:  Common misspellings.      available for an inter-view. "In this role. opportunities to learn new skills. Mention skills you possess that are not enough used in your current role. For example. you may be looking for: room for advancement. unnecessary abbreviations. chances to prove your customer service professional specialisation. also include a grammar check that you should use. if you are applying speculatively you can start with the salutation 'Dear Sirs.

whereas the cover letter plays a supporting role. .    suit the demands of the position"). A well-written cover letter entices the employer to read your CV. Even so. Be specific and concrete about what you can bring to the position. A cohesive package is a very attractive selling point. Keep it under a page. It is not an autobiography. Make sure your cover letter is visually appealing and coordinated with your CV. Learn to see rejection as a chance to improve your approach as a candidate. you should still be aware that your resume/CV is the main player.