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List of Duties / Responsibilities being discharged

in MTO Branch at DGS:


1.

On line processing of applications for registration as Multimodal Transport


Operator (MTO)" with Director General of Shipping, as Competent Authority,
under Multimodal Transportation of Goods (MMTG) Act, 1993

2.

On line processing of applications for renewal of registration as Multimodal


Transport Operator (MTO)".

3.

Scrutiny and processing of the applications received for Change of name /


address of MTO on the certificate of Registration

4.

Issuance of Duplicate certificate / additional copies of certificate of


Registration as 'MTO'.

5.

Dealing with complaints or VIP references relating to handling of goods in


EXIM trade and Analysis of complaints received at DGS during previous
years.

6.

Study of the proposals for draft amendment to MMTG Act and their
submission for approval of DG(S) and Ministry of Shipping thereafter.
Handling subsequent references, thereafter, or preparation of Power Point
Presentation for the same.

7.

Holding discussions with officials of AMTOI and other trade


bodies/associations for fine tuning / new formulation of amendment
proposals to MMTG Act, 1993 or any of the rules there under.

8.

Accounting of the fees received in MTO Branch and handing over thereafter
to F&A Branch for crediting in the bank account of DGS.

9.

Collation of information from trade association (INSA / AMTOI ) and


organisations (SCI) / Govt bodies (RBI, CBEC) on points raised at various
forums or references received from Ministry of Shipping / DG Shipping in
respect of Carriage of Goods by Sea Act, 1925, MMTG Act, 1993 etc.

10.

Conveying / arrangement for Personal Hearing (PH) post issuance of 'Show


Cause Notice' (SCN) to MTOs and handling of correspondence thereafter.

11.

Maintaining all updated rules under MMTG Act, 1993 on website of DGS,
List of approved and valid MTOs (Also including analysis of time taken for
approval) & invalid MTOs for the benefit of trade.

12.

Handling calls and e-mails received and replying them at DGS in relation to
registration/renewal aspects MTO.
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List of Duties of the MTO Branch, at DGS,


which requires members of public to make application :
Sr
No
1
2
3
4

Activity

Checklist

Approval for registration of MTO

Annexure - I

Approval for renewal of certificate of


registration issued MTO
Approval for change of name / address
of MTO on the certificate of registration
Issuance of duplicate certificate /
additional copies of certificate of
registration as 'MTO'

Annexure - II
Annexure - III
Annexure - IV

-------------------------------------------------------------------------------------------------------------------------------Note 1: Acknowledgment of application: On submission of an application to


the office of DGS, acknowledgment of application will be issued to the
applicant, at the reception. Acknowledgment of application shall not be
treated as receipt of application.
Note 2: Receipt of application: On submission of complete application to the
office of DGS, along with all the documents depicted in any of the above
applicable check-lists, a receipt of application will be issued to the
applicant, in person, on the third working day, meaning thereby, only if all
the enclosures of application are complied with. Thereafter, application
shall be disposed off within maximum 60 days.
Note 3: Incomplete Application: Application with incomplete enclosures, i. e.
which are not as per the applicable check-list, will be returned to the
applicant indicating discrepancies, in person / by post. For this purpose,
the visit to the office may be coordinated basis availability of the
concerned officer / ADG telephonically.
Note 4: Stages of processing within DGS: Application with complete
enclosures, i.e. which is as per the applicable check-list, will be initially
processed by Dealing Assistant of the MTO branch of DGS & then will be
forwarded to concerned ADG / DDG who then recommends to Jt. DG/
Competent Authority for granting of a certificate of registration as MTO.
On approval, an e-mail is generated by e-governance system for
communication of approval to the applicant. When applicant submits a
copy of insurance and a specimen of MTD to DGS, a certificate of
registration is issued to applicant along with returning of the original
certificate of insurance. Thereafter, the names of MTOs are updated on
the website www.dgshipping.gov.in / Shipping Notices / MTO, on
quarterly basis,
---------------------------------------------------------------------------------------------------------------------------------

Work flow process chart for approvals:

Central receipt of printout of


application with all annexures by
post/hand/courier, against a
stamp for acknowledgement.

ADG (MTO Branch) issues its


receipt if submitted as per
check-list and processes or
returns back, within 3 days, to
applicant for want of enclosures.

Applicant.

ADG (MTO Branch)


issues certificate of
registration, within 60
days with original
insurance to applicant.

DDG (MTO) recommends for


approval, within 30 days.

When Competent Authority


approves, approval of
application is issued by e-mail.

Applicant
submits
printout of
on-line
application with
annexes as per
check-list

MTO.

On receipt of mail, applicant


submits original insurance &
MTD as per check list to DGS.

Annexure I

Check list: Annexures to Application for Registration as Multimodal Transport


Operator (MTO) :
Annex 1: Form I, printout of on-line application
with applicable
------------------fees, INR 10000/- by a DD/PO/NEFT, in favour of the D. G.
Shipping, Mumbai.
Annex 2: Certificate from C.A. showing Annual Turnover of the
applicant for the preceding three financial years OR subscribed &
paid-up share capital / aggregate balance in the capital account
along with Income Tax Returns (front page) for the preceding three
financial years.
Annex 3: Complete audited accounts of the applicant, including
auditors report, all schedules and notes to the accounts for the
preceding financial year.
Annex 4 & 5: Copies of agency agreements, reflecting
multimodal operations of the applicant with two agents (from
two different foreign countries), reflecting the date of such
agreement with (visible) signature and stamp AND confirmation of
the validity of these agreements from the same foreign agents.
The Agreements must cover the following:
Applicant should act as a Principal for taking charge of goods for
exports from India and the foreign counterpart will act as agent
for multimodal transportation when a MTD is issued for exports
from India.
Annex 6: A Certificate of Incorporation with a copy of the
Memorandum and Articles of Association, if the applicant is a
company OR registration under Partnership Act OR registered
deed of proprietorship AND documentary proof reflecting the
registered office address of the applicant / presence in India.
Annex 7: Name/s of all the Directors / Partners / Proprietor of the
applicant with their contact details in India.
Annex 8: List of offices, with key staff who will be authorized
signatories to sign the Multimodal Transport Documents (MTDs)
with their names, designation and specimen signature, in original
duly authenticated by CEO on the letterhead of applicant AND
proof of their employment, viz. PF returns OR the Tax Deducted at
source on salaries.
Annex 9: An undertaking on the applicants letter head with
signature of responsible person, for to issue MTD for taking
charge of goods for exports from India [as prescribed by the DGS].

Yes

No

N/A

Documents to be submitted within 30 days, by applicant after


receipt of approval (on their given e-mail ID), [failing which,
registration will be deemed as invalid]:
1. Specimen of MTD (in the format to be downloaded from
www.dgshipping.gov.in / shipping notices / MTO, for printing) with
the registration number, name of applicant with full address and
the contact details in India (telephone, website, e-mail etc.).
2. Original Insurance cover for all liabilities as per MMTG Act,
1993. (To be returned by this office after verification)
3. Acceptance of the terms of approval of registration (as given in
approval by email).
Annexure II

Check list: Annexures to Application for Renewal of Registration issued to


Multimodal Transport Operator (MTO) :
N/AAnnex 1: Form III, printout of on-line application with fees
INR 10000/- or INR 20000/- as applicable, by a DD/PO/NEFT,
in favour of the D. G. Shipping, Mumbai [with the original
certificate of registration,].
Annex 2: Few copies of MTD issued after registration as
MTO and copies of insurance for MTO liability (previous two).
Annex 3: Certificate from C.A. showing Annual Turnover of
the applicant for the preceding three financial years OR
subscribed & paid-up share capital / aggregate balance in the
capital account along with Income Tax Returns (front page)
for the preceding three financial years.
Annex 4: Complete audited accounts of the applicant,
including auditors report, all schedules and notes to the
accounts for the preceding financial year.
Annex 5 & 6: Copies of agency agreements, reflecting
multimodal operations, of the applicant with two agents
(from two different foreign countries), reflecting the date of
such agreement with (visible) signature and stamp AND
confirmation of the validity of these agreements from the
same foreign agents. The agreements must cover the
following:
Applicant should act as a Principal for taking charge of
goods for exports from India and the foreign counterpart will
act as agent for multimodal transportation.
Annex 7: Name/s of all the Directors / Partners / Proprietor of
the applicant with their contact details in India.
Annex 8: List of offices, with key staff who will be authorised
signatories to sign the Multimodal Transport Documents
(MTDs) with their names, designation and specimen
signature, in original duly authenticated by CEO on letterhead
of applicant AND proof of their employment, viz. PF returns
OR the Tax Deducted at source on salaries.
Annex 9: An undertaking on the applicants letter head with
signature of responsible person, to issue MTD for taking
charge of goods for exports from India [as prescribed by the
DGS]
Documents to be submitted within 30 days, by applicant
after receipt of approval (on their given e-mail ID), [failing
which, registration will be deemed as invalid]:
1. Specimen of MTD (in the format to be downloaded from
www.dgshipping.gov.in / shipping notices / MTO) with the
registration number, name of applicant with full address and
the contact details in India (telephone, website, e-mail etc.).
2. Original Insurance cover for all liabilities as per MMTG Act,
1993. (To be returned by this office after verification)
3. Acceptance of the terms of approval of registration (as
given in approval by email).

Yes

No

Annexure III

Check list: Annexures to Application for change of name / address


On the certificate of registration as MTO :

Annex 1: Request letter with original certificate of registration N/A


as MTO & applicable fees INR 5000/- by a DD/PO/NEFT, in
favour of the 'D. G. Shipping, Mumbai',

Yes

No

Annex 2: Specimen (blank & cancelled) copy of Multimodal


Transport Document (MTD) with the required changes in
name or address,
Annex 3: A copy of the Form 18 filed with ROC for effecting
changes, if the applicant is a company, with Certificate of
Incorporation OR Registration under Partnership Act OR
registered declaration of the deed of proprietorship with
documentary proof reflecting the revised name or registered
office address of the applicant / presence in India.
Annex 4: A copy of insurance certificate after effecting the
required changes therein,
Annex 5: List of authorised signatories to sign MTD with
their names, designation and specimen signature, in original
duly authenticated by CEO on letter-head of applicant with
the required changes in name or address.

----------------------

Annexure IV

Check list: Application for duplicate (or additional copies)


certificate of Registration as MTO :

N/A

Annex 1: Request letter with reference to registration no. / a


copy of original certificate of registration as MTO
&
applicable fees INR 5000/- (for each certificate) by a DD/PO/
NEFT, in favour of the 'D. G. Shipping, Mumbai',

---------------------

Yes

No