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AR E L LAN O U N I V E R S I TY

Arellano University
Jose Abad Santos Pasay Campus

Information Technology Development Plan


For Arellano University Pasay Campus
Case Study

Submitted by:
Badiong, Joshua M.
Chang, Rober L.
Maido, Allan C.
Sevilla, Janica
Zaragoza, Jeraldine M.

Submitted to:
Mrs. Myles Santiago
1 Semester, S. Y. 2013 2014
st

AR E L LAN O U N I V E R S I TY

Table of Contents
Introduction..

Mission .

Vision.

Existing System Flowchart.

Statement of the problem

Core problem

SWOT Analysis

First Proposal
Objectives of the Study..

Definition of Terms..

Scope and Limitations

Significance of the Study...

10

Conceptual model of the study.

11

Overview of the propose system...

12

Users overview.

13

DFD Diagram

14

Propose Flowchart...

15

Minimum Requirements.

16

Budgetary & Action Plan

17-18

Summary, Conclusion, Recommendation

19-20

Second Proposal

AR E L LAN O U N I V E R S I TY
Objectives of the Study

22

Definition of Terms

22

Scope and Limitations.

23

Significance of the Study.

23

Conceptual model of the study...

24

Overview of the propose system

25

Users overview.

26

DFD Diagram

27

Propose Flowchart...

28

Minimum Requirements.

29

Budgetary & Action Plan

30-31

Summary and Conclusion .

32

Third Proposal
Objectives of the Study...

34

Definition of Terms...

34

Scope and Limitations.

34

Significance of the Study

35

Conceptual model of the study..

36

Overview of the propose system

37

Users overview.

38

DFD Diagram

39

Propose Flowchart...

40

Minimum Requirements

41

AR E L LAN O U N I V E R S I TY
Budgetary & Action Plan

42-43

Summary and Conclusion.

44

Introduction

AR E L LAN O U N I V E R S I TY
We are living today with technology. It help us a lot in many different ways. All
kind of persons needs technology especially students. This desire simplifies lives
and perform more effectively, Creates a new technology for improving lives within
our society. Most of the universities in the world uses technology to improve manual
process in every department. They attempted to make their jobs easier. Technology
is one of the tools to solve those problems.
We need to implement a new process to help students in terms of enrollment
process, finding rooms and retrieving grades. This case study is proposing new
programs to help the students in every difficulties with current processes.
Mission
To provide equitable access to learning through relevant, innovative, industry
sensitive and environment-conscious academic programs and services.
Vision
A model institution of learning where relevance knowledge is acquired and
skills are developed in response to the needs of the global community.

AR E L LAN O U N I V E R S I TY
*Existing Flowchart

NO

Start

Start

Register

Clearance

Fill-out the
Registration
Form

Signing
Clearance

Register
Successful

NO

YES

Clearance
Done?

YES

Payment

Grades

End

End

AR E L LAN O U N I V E R S I TY
Statement of the Problem
This case study will discuss the major problems of the university wherein the
students encountering a step-by-step process on enrollment and getting final
grades. This manual process makes the students and parents upset because they
are still waiting for long period of time to have their appointment processed.
Core Problems
Specifically, the study will discuss the following:
1. Step-by-step process of enrollment that makes the students tired because
they still need to go room by room and floor by floor. Some universities are
currently implementing this kind of process and we need to develop a strong
system in-line with our process.
2. First day of class is an exciting moment for the students especially for the
newly enrolled students. Some of them are freshmen and transferees.
Instead of going directly to their respective classroom, they need first to go
the bulletin board with so many papers listing the respective room of every
students per subject and per year. We do need to develop this poor kind of
system so that we can focus to the other problems that school is facing.
3. After a semester, students still to go back to school to get their final grades for
the semester. However, before they can get their grades, they need to get an
approval per department proving that they are cleared in every department
especially in bursar for their full payment tuition.

AR E L LAN O U N I V E R S I TY
SWOT Analysis
Strength
- Approachable staffs
- Affordable tuition fee
- No entrance exam
- Flexible time schedule
Weakness
- Long process of enrollment
- Lack of machineries
- Manual Process
- Procedure in getting grades form
Opportunities
- Online enrollment system
- Student database
- Room scheduling
- New courses
Threats
- Private schools nearby
- Fortuitous Events
- Change in technology
- Security

AR E L LAN O U N I V E R S I TY

Proposed Online Enrollment for Arellano University Pasay

In Partial Fulfillment of the Requirements in


Management of Technology

Submitted by:
Badiong, Joshua M.
Chang, Rober L.
Maido, Allan C.
Sevilla, Janica
Zaragoza, Jeraldine M.

Submitted to:
Mrs. Myles Santiago
1 Semester, S. Y. 2013 2014
st

Objectives of the Study

AR E L LAN O U N I V E R S I TY
General Objective:
The general objective of this study is to develop and innovate the system
used by Arellano University JAS Campus in order for them to give faster Enrollment
to their students.
Definition of Terms
1. Website - is hosted on at least one web server, accessible via a network such
as the Internet or a private local area network through an Internet address
known as a Uniform resource locator.
2. Joomla - is a free and open-source content management system for
publishing web content. It is built on a modelviewcontroller web application
framework that can be used independently of the CMS.
3. Wamp Server - is a Windows web development environment. It allows you to
create web applications with Apache2, PHP and a MySQL database.
Alongside, PhpMyAdmin allows you to manage easily your databases.
Scope and limitations of the Study
Scope
This research will be conducted to determine if it is efficient to establish a
website with the utilization of an online enrollment system as distinguished by the
management and staff of Arellano University JAS Campus.

AR E L LAN O U N I V E R S I TY
Limitation
The researchers limited this study for Arellano University. The study will be
conducted using a web-application software but does not accommodate online
payment. The payment transaction is only between the agreement of the school and
students by the use of contact information.
Significance of the Study
To the School This study will help the school transact the students faster.
To the Students This study will help the students for them to conveniently
enroll faster.
To the Future Researchers - This study will help them to have an initial idea
about the online enrollment system.

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AR E L LAN O U N I V E R S I TY
Conceptual model of the Study
Input

Process

Output

Benefits

Users:
ADMIN
STAFFS

>> Display
Students
Information.

- Faster
transactions for
students.

>> Display
Payments.

-It could be lot


easier than using a
manual process.

STUDENTS
Software:
JOOMLA
WAMP SERVER

ONLINE
ENROLLMENT
SYSTEM

Hardware:
>> Display
Schedule and
Subjects
Available.

MONITOR
KEYBOARD
MOUSE

- You can save


more time using
this kind of
system.

CPU

- - - - - - - - - - - - - - - - - - - - FEED
- - - - -BACK
-----------------------Input, Process, Output, Benefits (IPOB) Diagram

11

AR E L LAN O U N I V E R S I TY
Overview of Existing System
In the existing system, Arellano University JAS campus is still using manual
transaction in their enrollment so it results to the students is getting a hard time
doing it. They will experience a long process of enrollment. First you will need to be
evaluated at the deans office on what subjects you will need to take. Go to the
function room or to your deans office for the next step. Next step is to encode the
subjects you have chosen. Then if it is already encoded you must fall in line to the
bursar to pay how much your tuition is. And the last part of the process is to print
your registration form at the function room. So see, it is so hard if we just use a
manual procedure of enrollment. We need more time doing it. So it is really useful to
have an Automatic Enrollment System.
Feasibility study
Overview of Propose System
In the propose system, Arellano University JAS Campus will use a fast and
easy to use system transaction in their business. The flow to enroll students easier
using this system are the students must first sign in or create an account, filled up all
the system requirements and wait for the admin approval. When the admin approves
your account the students will go in log in form then after log in the students will go
on to register page to fill out registration form, choose the subjects you want to take
and again wait to admin warning if the subjects that you choose is applicable or not.
If the admin confirm that the subjects are applicable to take for a semester, the
admin display the payment.

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AR E L LAN O U N I V E R S I TY
User Overview
Students they are responsible on accessing the website of the Arellano
University Online Enrollment and they must send or address their information
according to the terms and conditions of the system so they can assure the fast
enrolling system.
ADMIN customizing the website, interact and transact with their costumers
online, they must record the details, inquiries as well as providing the information
about their products and services send by the customers. They receive and verify
the orders for a better delivery.

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AR E L LAN O U N I V E R S I TY
DFD Data Flow Diagram (Level 0)

Titel
5.0
Student
Profile

Store
Data

D1 Store Data

Store Files
Data
Gathering
Information
Acquire

Student

Titel
1.0
Inquiry

Information
Registrar
Data

Administrator
Register
Registeration Form
Recieve
Submission of
Registration Form

Payments
O.R Recieved
Payments

Titel
2.0
Registration

Registration Form
Issue Registration Form
Registration Form Acquired
Reports
Aquire

3.0
Titel
Payments

Service
Payment

Titel
6.0
Bursar

Issue O.R

Generate
Transaction

Reports

Record
Transaction
Old Student

O.R Recieve
Titel
4.0
Transaction
Files

File Storage

14

D2 Transaction Files

AR E L LAN O U N I V E R S I TY
Propose System Flowchart
Start

Log-In

Register

Input Username
and Password

Fill-out the
Registration
Form

Student Page

NO

Administration
Page

NO

YES

Register
Successful?

YES
Edit Data

Student Page

Student Information
and Payment
History

Display Payment

Delete Data

Active and
Deactive Accounts
Log-Out

Log-Out

End

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AR E L LAN O U N I V E R S I TY

Minimum System Requirements


Software

Joomla

WAMP Server

Hardware
-

System Unit

Monitor

Mouse

Keyboard

Internet

Connection
Hard Disk
Processor
RAM

500 Megabyte (MB)


1 gigahertz (GHz)
1 gigabyte (GB)

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AR E L LAN O U N I V E R S I TY

Budgetary Plan

17

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Action Plan

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AR E L LAN O U N I V E R S I TY

TASK

TIMEFRAME

RESPONSIBLE
PERSON

REMARKS

1. Purchase
needed
equipment.

2-3days

Company
Manager

2. Setting up
proper wiring.

1 week

3. Installing
Software
Needed.

1-2days

IT Consultant

This refers to the


installing the
necessary
softwares
including the
operating system
and databases.

4. Making
website

3-4 Months

Web Developer

This refers to the


actual making of
the website that
is going to be
used for this
system and it is
going to be made
by the web
developer and a
programmer.

Manager is the
one who is liable
on purchasing
the equipments
needed for this
project. He is
also liable for the
budget that is
going to be used.
Technical Support They are the one
who will set-up
the correct wiring
connections so
that the
workstation can
work properly.

Programmers

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AR E L LAN O U N I V E R S I TY
SUMMARY, CONCLUSION AND RECOMMENDATION
Summary
The summary of this study is to give Arellano University JAS Campus an
online website to enhance the manual process of enrollment. The website created
by the researcher will help to facilitate their work easily, become popular and many
universities will compete to them. The university will easily hire students and to
archive their purpose to satisfy the students to enroll with an easy step by step
guide. In this study includes all the information you need like Objectives of the Study,
Scope and limitations of the Study, Conceptual model of the Study and etc. to guide
you use the system correctly.
Conclusion
The researcher concluded in this study that using a developed and innovated
system will help the Students in order for them to give a faster transaction for their
enrollment. The website will help them to add and retrieve data, edit information they
want for easier keeping of records. Also it will help them to lessen their efforts to go
back to school to enroll.

RECOMMENDATIONS

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AR E L LAN O U N I V E R S I TY
The proposed online enrollment system designed by the researcher based on
the foregoing findings of the study, the following are recommended for future
enhancement to the developed Online Enrollment System for the next developer or
future researcher is to:

1. Upgrade the system to online inquiry, so that the client can easily get a
feedback or answer once they send an inquiry or message.
2. Upgrade the system by including online payment through PayPal, thus giving
their client the ease of easily and immediately paying their order without
leaving their home.

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AR E L LAN O U N I V E R S I TY

Proposed Online Grading System for Arellano University Pasay

In Partial Fulfillment of the Requirements in


Management of Technology

Submitted by:
Badiong, Joshua M.
Chang, Rober L.
Maido, Allan C.
Sevilla, Janica
Zaragoza, Jeraldine M.

Submitted to:
Mrs. Myles Santiago
1st Semester, S. Y. 2013 2014

Objectives of the Study


General Objective:

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AR E L LAN O U N I V E R S I TY
The general objective of this study is to develop a system that will provide all
the information needed by the students with regards to the status of their grades.
Definition of Terms
1. Database - is an organized collection of data. The data are typically
organized to model aspects of reality in a way that supports processes
requiring information.
2. My SQL - is the world's second most widely used open-source relational
database management system.
3. PHP - is a server-side scripting language designed for web development
but also used as a general-purpose programming language.
4. WAMP Server - is a Windows web development environment. It allows
you to create web applications with Apache2, PHP and a MySQL
database. Alongside, PhpMyAdmin allows you to manage easily your
databases.

Scope and limitations of the Study


Scope

23

AR E L LAN O U N I V E R S I TY
This study focuses on creating a proposed Retrieval of Final Grade Program for
Arellano University Pasay Campus.
Limitation
This study has its own limitation. The proposed system has only an authorize
person to have an access for the data to be added, deleted, and updated.
Significance of the Study
To the School This study will help the Arellano University JAS Campus in
finding if the use of final grade program will enhance their manual procedures.
To the Students This study will help the students in knowing if the use of
online enrollment system will ease their burdens in finding for their needed products
and to have a complete background of the companys services though this website,
Users:
Admin

To the Future Researchers - This study will help them to have an initial idea

Staffs
-Faster transaction
on what topic to choose and a guide if they have the same topic as this research
for the students.
Students
and contribute knowledge on how to make an online enrollment system.
Software:
>> Print Students
Grades.
-More accurate
My SQL
than manual
process.
ONLINE
PHP
GRADING
>>Display
WAMP Server
SYSTEM
Conceptual model of the Study
Students
Information.
- You can save
Hardware:
more time using
Process
Output
Benefits
CPU Input
this kind of
system.
Monitor
Keyboard
Mouse

24

AR E L LAN O U N I V E R S I TY

- - - - - - - - - - - - - - - - - - - - FEED
- - - - -BACK
-----------------------Input, Process, Output, Benefits (IPOB) Diagram

Overview of Existing System


In the existing system, Arellano University JAS Campus is still using manual
transaction in their grading system. Every student is required to go to Arellano on the

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AR E L LAN O U N I V E R S I TY
date given or the date scheduled for the realizing of grades. But first you must
complete your clearance form to claim your grades. It is a slight long process going
to different people or persons need to sign on that clearance form. Then if you
accomplished it already you will go next to the room where they are distributing the
grades. But first you need to fall in line again. When you reached to the first spot
already, youll just need to present your clearance for then they will find your grade
then give it to you.
Feasibility study
Overview of Propose System
In the propose system, Arellano University JAS Campus will use a fast and
easy to use system transaction in their grading system. The flow to see or to preview
his/her grades using this system are the student must first sign in or create an
account, filled up all the requirements and wait for the admin approval. When the
admin approves your account the student will go in log in form then after log in using
their student number the student will go on to student information page to see what
their grade.

User Overview

26

AR E L LAN O U N I V E R S I TY
Students they are responsible on accessing the application of the Arellano
University JAS Campus and they must send or address their information according
to the terms and conditions of the system so they can assure the fast
ADMIN customizing the application, interact and transact with students they
must record the details, as well as providing the information about enrollment send
by the student, and the admin verify it.

DFD Data Flow Diagram (Level 0)

27

AR E L LAN O U N I V E R S I TY

Titel
4.0

Request
Grade
Grade

Titel
1.0
Submit Work
Into System

Grade
Assignment

Retrieve
Grade

View Grade

Assignment
Student

Grade

Ungraded
Assignment
Graded
Assignment
D2

Response

Grades

Request
Meeting
Graded
Assignment

Titel
3.0
Contact
Professors

Grade
Submit Work
Grade

Professors

Course Work

Ungraded
Assignment

Titel
2.0

Response Request
Meeting

D1

Graded
Assignment
Ungraded
Assignment

Propose System Flowchart

28

Update
Grade

AR E L LAN O U N I V E R S I TY

Start

Sign Up

NO
Filled Up
Reqiurements

NO

Register
Done?

Log Out

YES

Wait For Admin


Approval

Approval
Done?

Students
Grade

Student Page

End

Minimum System Requirements

29

YES

Log In

Input Student
Number

AR E L LAN O U N I V E R S I TY

Software
-

My SQL

PHP

WAMP Server

Hardware
-

System Unit

Monitor

Mouse

Keyboard

Internet

Connection

Hard Disk
Processor
RAM

500 Megabyte (MB)


1 gigahertz (GHz)
1 gigabyte (GB)

Budgetary Plan

30

AR E L LAN O U N I V E R S I TY

Action Plan

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TASK

TIMEFRAME

RESPONSIBLE
PERSON

REMARKS

1. Purchase
needed
equipment.

1-2 Days

Company Manager Manager is the


one who is liable
on purchasing the
equipments
needed for this
project. He is also
liable for the
budget that is
going to be used.

2. Setting up
proper wiring.

1 Week

IT support

They are the one


who will set-up the
correct wiring
connections so
that the
workstation can
work properly.

3. Installing
Software
Needed.

1-2 Days

IT Consultant

This refers to the


installing the
necessary
softwares
including the
operating system
and databases.

4. Making
website

2-3 Months

Web Developer

This refers to the


actual making of
the website that is
going to be used
for this system and
it is going to be
made by the web
developer and a
programmer.

Programmer
System Analyst

SUMMARY AND CONCLUSION

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AR E L LAN O U N I V E R S I TY

Summary
The summary of this study is to give Arellano University JAS Campus an
application to enhance the manual process of getting final grades in the university.
The application created by the researcher will help to facilitate their work easily,
become popular and many universities will compete to them. The university will
easily hire students and to archive their purpose to satisfy the students to get the
final grades with an easy step by step guide. In this study includes all the information
you need like Objectives of the Study, Scope and limitations of the Study,
Conceptual model of the Study and etc. to guide you use the system correctly.

Conclusion
The researcher concluded in this study that using a developed and innovated
system will help the Students in order for them to give a faster transaction for their
final grades. The website will help them to add and retrieve data, edit information
they want for easier keeping of records. Also it will help them to lessen their efforts
to go back to school to get their final grades after semester.

33

AR E L LAN O U N I V E R S I TY

Proposed Online Viewing of Grades of Arellano University Pasay Students

In Partial Fulfillment of the Requirements in


Management of Technology

Submitted by:
Badiong, Joshua M.
Chang, Rober L.
Maido, Allan C.
Sevilla, Janica
Zaragoza, Jeraldine M.

Submitted to:
Mrs. Myles Santiago
1 Semester, S. Y. 2013 2014
st

Objectives of the Study

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AR E L LAN O U N I V E R S I TY
General Objective:
The general objective of this study is to develop a system that will provide all
the information needed by the students with regards to the status of their grades.
Definition of Terms
1. Database - is an organized collection of data. The data are typically
organized to model aspects of reality in a way that supports processes
requiring information.
2. My SQL - is the world's second most widely used open-source relational
database management system.
3. WAMP Server - is a Windows web development environment. It allows you to
create web applications with Apache2, PHP and a MySQL database.
Alongside, PhpMyAdmin allows you to manage easily your databases.
Scope and Limitations of the Study
Scope
This study focuses on creating an online website that is carrying all the
grades of the Arellano University Pasay students. This can help the students to be
more informed when it comes to knowing what their grades are. By implementing
this kind of system, they can see the improvements by themselves or it can help to
inform the students to be more focus when it comes to their studies.

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AR E L LAN O U N I V E R S I TY
Limitation
This study has its own limitation. The proposed system has only an authorize
person to have an access for the data to be added, deleted, and updated.

Significance of the Study


To the School This study will help the company in finding if the use of
online enrollment system will enhance their manual procedures.
To the Students This study will help the students in knowing if the use of
online enrollment system will ease their burdens in finding for their needed products
and to have a complete background of the companys services though this website,
To the Future Researchers - This study will help them to have an initial idea
on what topic to choose and a guide if they have the same topic as this research
and contribute knowledge on how to make an online enrollment system.

36

AR E L LAN O U N I V E R S I TY
Conceptual model of the Study
Input

Process

Output

Benefits

Users:
Admin
Staffs
Students

>>Display
Students
information.

Software:
Joomla
Wamp Server

ONLINE
VIEWING OF
GRADES

>>Display
students grade per
grading period.

My SQL
Hardware:
CPU

-Faster transaction
for the students.

-More accurate
than manual
process.

-The students can


monitor their
grades.

Monitor
Keyboard
Mouse

- - - - - - - - - - - - - - - - - - - - FEED
- - - - -BACK
-----------------------Input, Process, Output, Benefits (IPOB) Diagram

37

AR E L LAN O U N I V E R S I TY
Overview of Existing System
In the existing system, Arellano University JAS Campus is still using manual
transaction in their business. If you want to know what your grade is, you must first
need to get the permission of your deans or your program chair. Then you will wait
for the secretary to get your student number, search for it then that is the time that
he/she can let you see your grades.

Feasibility study
Overview of Propose System
In the propose system, Arellano University JAS Campus will use a fast and
easy to use system transaction in monitoring there grades. On this proposed
system, it can help the students to monitor his/her grades for them to make
adjustments when it comes to their studies. It can help the students to see if they
need to improve their works. And it can lessen the work of your department
secretaries because instead of going to their respective deans offices now if it will be
implemented every students just need to log- in using their accounts and thats it!
They can easily view their grades without consuming a lot of time.

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AR E L LAN O U N I V E R S I TY
User Overview
Students they are responsible on accessing the application of the Arellano
University JAS Campus and they must send or address their information according
to the terms and conditions of the system so they can assure the fast
ADMIN customizing the application, interact and transact with students they
must record the details, as well as providing the information about enrollment send
by the student, and the admin verify it.

DFD Data Flow Diagram (Level 0)

39

AR E L LAN O U N I V E R S I TY

Titel
3.0
Student
Profile

Store
Data

D1 Store Data

Store Files

Student

Data
Gathering
Information
Acquire

Titel
1.0
Inquiry

Titel
4.0

Information
Registrar
Data

Generate
Transaction

Reports

Reports
Aquire
Register
Registeration Form
Recieve
Submission of
Registration Form

Titel
2.0
Registration

Registration Form
Issue Registration Form
Registration Form Acquired
Administrator

Propose System Flowchart

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AR E L LAN O U N I V E R S I TY
Start

Sign Up

NO
Filled Up
Reqiurements

NO

Register
Done?

Log Out

YES

Wait For Admin


Approval

Approval
Done?

Students
Grade

Student Page

End

Minimum System Requirements

41

YES

Log In

Input Student
Number

AR E L LAN O U N I V E R S I TY
Software
-

Joomla

My SQL

WAMP Server

Hardware

System Unit

Monitor

Mouse

Keyboard

Internet

Connection

Hard Disk
Processor
RAM

500 Megabyte (MB)


1 gigahertz (GHz)
1 gigabyte (GB)

Budgetary Plan

42

AR E L LAN O U N I V E R S I TY

Action Plan

43

AR E L LAN O U N I V E R S I TY
TASK

TIMEFRAME

RESPONSIBLE
PERSON

REMARKS

1. Purchase
needed
equipment.

1-2 Days

Company Manager Manager is the


one who is liable
on purchasing the
equipments
needed for this
project. He is also
liable for the
budget that is
going to be used.

2. Setting up
proper wiring.

1 Week

IT support

They are the one


who will set-up the
correct wiring
connections so
that the
workstation can
work properly.

3. Installing
Software
Needed.

1-2 Days

IT Consultant

This refers to the


installing the
necessary
softwares
including the
operating system
and databases.

4. Making
website

2-3 Months

Web Developer

This refers to the


actual making of
the website that is
going to be used
for this system and
it is going to be
made by the web
developer and a
programmer.

Programmer
System Analyst

SUMMARY AND CONCLUSION

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AR E L LAN O U N I V E R S I TY
Summary
The summary of this study is to give Arellano University JAS Campus an
online website to enhance the manual process of viewing grades of the students.
The website created by the researcher will help to facilitate their work easily,
become popular and many universities will compete to them. The university will
easily hire students and to archive their purpose to satisfy the students to get
immediately their grades with an easy step by step guide online. In this study
includes all the information you need like Objectives of the Study, Scope and
Delimitations of the Study, Conceptual model of the Study and etc. to guide you use
the system correctly.
Conclusion
The researcher concluded in this study that using a developed and innovated
system will help the Students in order for them to give a faster viewing or getting
their grades. The website will help them to add and retrieve data, edit information
they want for easier keeping of records. Also it will help them to lessen their efforts
to ask what their grades to their beloved professors.

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