JOB DESCRIPTION SAMPLE

Human Resources Manager

Reports To:

Summary
Develops policy and directs and coordinates human resources activities, suchas employment,
compensation, labor relations, benefits, training, and employeeservices by performing the
following duties.
Essential Duties and Responsibilities

Analyzes wage and salary reports and data to determine competitive compensation plan.

Writes directives advising department managers of Company policy regarding equal

employment opportunities, compensation, and employee benefits.

Consults legal counsel to ensure that policies comply with federal and state law.

Develops and maintains a human resources system that meets top management information
needs.

Oversees the analysis, maintenance, and communication of records required by law or local
governing bodies, or other departments in the organization.

Identifies legal requirements and government reporting regulations affecting human

resources functions and ensures policies, procedures, and reporting are in compliance.
Studies legislation, arbitration decisions, and collective bargaining contracts to assess
industry trends.

Writes and delivers presentations to corporate officers or government officials regarding

human resources policies and practices.

Recruits, interviews, tests, and selects employees to fill vacant positions.

Plans and conducts new employee orientation to foster positive attitude toward Company
goals.

Keeps records of benefits plans participation such as insurance and pension plan, personnel
transactions such as hires, promotions, transfers, performance reviews, and terminations,
and employee statistics for government reporting.

Coordinates management training in interviewing, hiring, terminations, promotions,

performance review, safety, and sexual harassment.

Advises management in appropriate resolution of employee relations issues.

Responds to inquiries regarding policies, procedures, and programs.

Administers performance review program to ensure effectiveness, compliance, and equity

within organization. Administers salary administration program to ensure compliance and
equity within organization.

Administers benefits programs such as life, health, and dental insurance, pension plans,
vacation, sick leave, leave of absence, and employee assistance.

Investigates accidents and prepares reports for insurance carrier. Coordinates Safety
Committee meetings and acts as Safety Director.

Conducts wage surveys within labor market to determine competitive wage rate.

Prepares budget of human resources operations.

Prepares employee separation notices and related documentation, and conducts exit
interviews to determine reasons behind separations.

Prepares reports and recommends procedures to reduce absenteeism and turnover.

Represents organization at personnel-related hearings and investigations.

Contracts with outside suppliers to provide employee services, such as temporary employees,
search firms, or relocation services.

Supervisory Responsibilities

Provides management direction and counseling. Supervises clerical assistant and temporary
staffing as needed.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skill,
and/or ability required. Reasonable accommodations maybe made to enable individuals with
disabilities to perform the essential functions.
Education and/or Experience
Bachelor's degree (B. A.) from four-year college or university; or one to two years related
experience and/or training; or equivalent combination of education and experience.
Language Skills
Ability to read, analyze, and interpret the most complex documents. Ability to respond
effectively to the most sensitive inquiries or complaints. Ability to write speeches and articles
using original or innovative techniques or style. Ability to make effective and persuasive
speeches and presentations on controversial or complex topics to top management, public
groups, and/or boards of directors.
Mathematical Skills
Ability to work with mathematical concepts such as probability and statistical inference, and
fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such
as fractions, percentages, ratios, and proportions to practical situations.
Reasoning Ability
Ability to apply principles of logical or scientific thinking to a wide range of intellectual and
practical problems. Ability to deal with nonverbal symbolism(formulas, scientific equations,
graphs, etc.,) in its most difficult phases. Ability to deal with a variety of abstract and
concrete variables.
Certificates, Licenses, Registrations
PHR or SPHR Certification preferred.

Physical Demands
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this job, the employee is regularly required to sit; use hands
to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is
occasionally required to stand and walk. The employee must frequently lift and/or move up
to 10 pounds. Specific vision abilities required by this job include close vision, distance
vision, depth perception, and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.

JOB SPECIFICATIONS
Experience

7-10 years of progressively more responsible positions in human resources, preferably in

a similar industry in two different firms.

Experience supervising and managing a professional staff.

Education

Bachelors Degree in Human Resources, Business, or a related field required.

Masters in Business or Human Resources Management or a related field preferred.

J.D. a plus.

SPHR designation will receive consideration, but is not required.

Required Skills, Knowledge and Characteristics
These are the most important qualifications of the individual selected as the human resources director.

Strong effective communicator in writing, business presentations and in interpersonal

communication.

Highly developed, demonstrated teamwork skills.

Demonstrates a high degree of confidentiality and unusual common sense.

Able to direct the efforts of a team of diverse human resources professionals.

Demonstrated ability to increase productivity and continuously improve methods,

approaches, and departmental contribution while being cost-sensitive. Commitment to
continuous learning.

Expert in employment law and employee relations and communication.

Demonstrated ability to see the big picture and provide useful and strategic advice and
input across the company and on the senior executive team.

Ability to lead in an environment of constant change.

Experience working in a flexible, employee empowering work environment. Structured or

large company experience will not work here.

Familiarity and skill with the tools of the trade in human resources including
HRIS,Microsoft Office suite of products, file management, and benefits administration.

Experience in organization development and change management.

Experience in multiple locations and globally is a plus.

High Level Overview of Job Requirements
The selected human resources director must be able to perform effectively in each of these areas:

Guides and manages the overall provision of Human Resources services, policies, and
programs for the entire company.

Overall talent management strategy including workforce planning; recruiting; hiring;

training and development; performance planning, management, and improvement;
and succession planning.

Organization development, change management initiatives, and company-wide

environment for employees.

Oversee employment law compliance and compliance to regulatory concerns.

Demonstrated proficiency in policy development, documentation, and implementation.

Oversees employee safety, welfare, wellness and health.

Responsible for community outreach and communication, and charitable giving.

Managing external employment agencies, recruiters, and temporary staffing agencies.

Analysis of the effectiveness of all human resources efforts.

Human Resources Manager Job Responsibilities:

Maintains and enhances the organization's human resources by planning, implementing, and evaluating
employee relations and human resources policies, programs, and practices.
Human Resources Manager Job Duties:

Maintains the work structure by updating job requirements and job descriptions for all positions.

Maintains organization staff by establishing a recruiting, testing, and interviewing program;

counseling managers on candidate selection; conducting and analyzing exit interviews; recommending
changes.

Prepares employees for assignments by establishing and conducting orientation and training
programs.

Maintains a pay plan by conducting periodic pay surveys; scheduling and conducting job
evaluations; preparing pay budgets; monitoring and scheduling individual pay actions; recommending,
planning, and implementing pay structure revisions.

Ensures planning, monitoring, and appraisal of employee work results by training managers to
coach and discipline employees; scheduling management conferences with employees; hearing and
resolving employee grievances; counseling employees and supervisors.

Maintains employee benefits programs and informs employees of benefits by studying and
assessing benefit needs and trends; recommending benefit programs to management; directing the
processing of benefit claims; obtaining and evaluating benefit contract bids; awarding benefit
contracts; designing and conducting educational programs on benefit programs.

Ensures legal compliance by monitoring and implementing applicable human resource federal
and state requirements; conducting investigations; maintaining records; representing the organization
at hearings.

Maintains management guidelines by preparing, updating, and recommending human resource

policies and procedures.

Maintains historical human resource records by designing a filing and retrieval system; keeping
past and current records.

Maintains professional and technical knowledge by attending educational workshops; reviewing

professional publications; establishing personal networks; participating in professional societies.

Completes human resource operational requirements by scheduling and assigning employees;

following up on work results.

Maintains human resource staff by recruiting, selecting, orienting, and training employees.

Maintains human resource staff job results by counseling and disciplining employees; planning,
monitoring, and appraising job results.

Contributes to team effort by accomplishing related results as needed.

Human Resources Manager Skills and Qualifications:

Hiring, Human Resources Management, Benefits Administration, Performance Management,
Communication Processes, Compensation and Wage Structure, Supports Diversity, Classifying
Employees, Employment Law, Laws Against Sexual Harassment, Organization

JOB SPECIFICATIONS
Experience

7-10 years of progressively more responsible positions in human resources, preferably in

a similar industry in two different firms.

Experience supervising and managing a professional staff.

Education

Bachelors Degree in Human Resources, Business, or a related field required.

Masters in Business or Human Resources Management or a related field preferred.

J.D. a plus.

SPHR designation will receive consideration, but is not required.

Required Skills, Knowledge and Characteristics
These are the most important qualifications of the individual selected as the human resources director.

Strong effective communicator in writing, business presentations and in interpersonal

communication.

Highly developed, demonstrated teamwork skills.

Demonstrates a high degree of confidentiality and unusual common sense.

Able to direct the efforts of a team of diverse human resources professionals.

Demonstrated ability to increase productivity and continuously improve methods,

approaches, and departmental contribution while being cost-sensitive. Commitment to
continuous learning.

Expert in employment law and employee relations and communication.

Demonstrated ability to see the big picture and provide useful and strategic advice and
input across the company and on the senior executive team.

Ability to lead in an environment of constant change.

Experience working in a flexible, employee empowering work environment. Structured or

large company experience will not work here.

Familiarity and skill with the tools of the trade in human resources including
HRIS,Microsoft Office suite of products, file management, and benefits administration.

Experience in organization development and change management.

Experience in multiple locations and globally is a plus.

High Level Overview of Job Requirements
The selected human resources director must be able to perform effectively in each of these areas:

Guides and manages the overall provision of Human Resources services, policies, and
programs for the entire company.

Overall talent management strategy including workforce planning; recruiting; hiring;

training and development; performance planning, management, and improvement;
and succession planning.

Organization development, change management initiatives, and company-wide

environment for employees.

Oversee employment law compliance and compliance to regulatory concerns.

Demonstrated proficiency in policy development, documentation, and implementation.

Oversees employee safety, welfare, wellness and health.

Responsible for community outreach and communication, and charitable giving.

Managing external employment agencies, recruiters, and temporary staffing agencies.

Analysis of the effectiveness of all human resources efforts.