EFFECTIVE MANAGEMENT

COURSE OBJECTIVES

A 3-day course on people management for Professional Engineers. WHO WILL BENEFIT The course is designed to help all Professional Engineers with management responsibilities for other staff as section leaders, supervisors, managers, engineers-incharge, etc. The course should be taken once responsibility has been gained either from assumed responsibility or after appointment to a management position. Professional Engineers will benefit from the opportunity to stand back and consider the basic issues of good people management, how these inter-relate, and how they apply to themselves.

GENERAL AIM To enable Professional Engineers in positions of management responsibility to become more effective in the management of themselves, their staff and their customers. OBJECTIVES As a result of this management training course Professional Engineers will be better able to: 1. Communicate effectively: orally and in writing in briefing others Develop people: through appraisal and counselling by coaching and on-the-job training by formal assessment by discovering what motivates others through performance review and appraisal Solve problems and make decisions: through a more systematic approach by consensus Work in teams: by running effective meetings using the team role approach by being an effective team member Organise themselves: in better use of time in personal analysis and goal setting through planning and monitoring by effective delegation

2.

3.

4.

5.

6.

Lead teams effectively: by using appropriate leadership styles by understanding leadership and followership Negotiate: -

7.

by planning negotiations
by handling conflict

8.

Communicate persuasively: through effective presentations through influence and persuasion in selling self and services as an Engineer in developing staff and client relations

FORMAT AND STYLE The course will be very participative in nature and limited to a maximum of 12. Each day will be divided into separate sessions with appropriate breaks for refreshment. Each objective will be covered in one or more of the sessions in the course. Though each session will be focused on one objective, the course is designed to reinforce the interlocking nature of all the objectives in a management role. Day 1 Communication; Developing People; Problem Solving & Decision Making; and Teamworking & Meetings. Day 2 Personal Organisation; Delegation & Developing People; Leadership; and Negotiation. Day 3 Personal Organisation & Motivation; Negotiation; Performance Review; Persuasive Communication & Presentation; and Towards Effective Management. Tutor Chris James, MSc(Eng), DIC, CEng, MIEE, FMCM Management Consultant. Chris James has had extensive experience in management training and development; as Company Training Manager in a major subsidiary of Unilever; as the Manager responsible for the development of Professionals in one large accounting partnerships; and as Head of Management Development in another. For the past 16 years he has been an independent management consultant with a wide range of clients including consulting engineers and various engineering concerns. He conducts management training for other professional bodies.

EFFECTIVE MANAGEMENT
PARTICIPANT’S PROGRAMME

DAY 1 0845 – 0915 0915 – 0945 Arrival and Check-in. Tea/coffee available. 1. Communicate Effectively ♦ Introductions exercise Importance of good introductions Effects on communication & motivation The Engineer as a Manager of people

0945 – 1030

1.

Communicate Effectively ♦ Basic communications exercises

1030 – 1045 1045 – 1145 1.

COFFEE Communicating Effectively ♦ Communications exercises ♦ Summarise learning in communications and the relevance in briefing and communicating with others ♦ Engineering Manager’s role in basic communication

1145 – 1230

2.

Developing People The Engineer in Counselling, Assessing, Appraising & Coaching ♦ Definitions - what is counselling - what is assessing - what is appraising and how to do it - need for good observation and review - what is coaching and on-the-job training ♦ Individual personality assessment - Occupational Personality Questionnaire LUNCH

1230 – 1330 1330 – 1500 3.

Problem Solving & Decision Making ♦ ♦ ♦ ♦ Individual problem solving exercise Group problem solving exercise Systematic approach to problem solving Making an effective problem solving team

1500 – 1515 1515 – 1700 4.

TEA Teamworking & Meetings ♦ ♦ Syndicate group procedures Meetings and Construction exercise

♦ ♦ ♦

Meetings, Minutes and Actions Team Roles – the Team Role questionnaire Using Time Logs

DAY 2 0845 – 0900 0900 – 1030 5. TEA/COFFEE AVAILABLE Personal Organisation ♦ ♦ ♦ ♦ ♦ ♦ ♦ Issues raised from Day 1 How can we keep track? Time Logs 3 Key Culprits Time Manager Approaches Faster Reading Summary of learning about self and time management for Engineers both as an individual and in groups

1030 – 1045 1045 – 1230 2.

COFFEE Delegation & Developing People ♦ ♦ ♦ Coaching exercise Team Roles Individual’s Team Roles Leadership Leadership questionnaire

1230 – 1330 1330 – 1500 6.

LUNCH Leadership ♦ Scoring questionnaires ♦ Team leadership exercise TEA After the break both of the following sessions will be run in parallel. Participants will progress work on Negotiations whilst each individual in turn will have the opportunity to discuss their personality profile with the Tutor.

1500 – 1515

1515 – 1700

2.

Developing People ♦ ♦ Individual assessments Introduction of feedback to individuals Occupational Personality

1530 – 1700

7.

Negotiation ♦ ♦ Effective negotiation Individual negotiation exercise

♦ 1700+ 2.

Team preparation for negotiation

Individual Development ♦ Further opportunity to discuss individual feedback if requested.

DAY 3 0845 – 0900 0900 – 0945 2. TEA/COFFEE AVAILABLE Personal Organisation & Motivation ♦ ♦ 0945 – 1030 7. Issues raised from Day 2 Motivation questionnaire

Negotiation ♦ ♦ ♦ Planning a negotiation Handling conflict Team negotiation exercise

1030 – 1045 1045 – 1145 2.

COFFEE Developing People & Performance Review ♦ ♦ ♦ Appraisal of negotiators Performance reviewing Investors in People

1145 – 1230

8.

Presentations ♦ Engineering making effective presentations ♦ Practical Guidelines for presentations LUNCH

1230 – 1330 1330 – 1500 8.

Persuasive Communication & Presentation ♦ ♦ ♦ Successful Presentations Views on “Selling” & creating opportunities The need to sell oneself as an Engineer Staging a Presentation

1500 – 1515 1515 – 1630 9.

TEA Towards Effective Management ♦ Discussion on enhancing management establishing the management needs identify key features of Engineering Managers The Engineer as a Manager Individual Action Plans Course review

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