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Content Model for SAP Records

Management

Applies to:
SAP Records Management.

Summary
This article gives an overview of the Content Model for SAP records management. It also offers an insight as
to how these content models are linked to the records management using the Registry and the usage of
content models in records management.
Author:

Poonam Assudani

Company: SAP Labs India
Created on: 31 March 2010

Author Bio
Poonam Assudani is working with the SAP Labs India for the past 3.5 years .She is working
as Senior Consultant - Development with SAP Custom Development team which offers
customized solutions to customers.

SAP COMMUNITY NETWORK
© 2010 SAP AG

SDN - sdn.sap.com | BPX - bpx.sap.com | BOC - boc.sap.com | UAC - uac.sap.com
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............................... 8 Related Content ........ 1 Table of Contents .................................................................... 11 SAP COMMUNITY NETWORK © 2010 SAP AG SDN .... 1 Author Bio .................................................................................................................................................................................................................................................................sap........ 3 Overview of Content Model for Records Management .................................................. 2 Introduction ................................................................................................................................... 5 Tips: ................uac................................................sdn.........................bpx........................................................................................................sap......... 1 Summary.......................... 10 Copyright.......... 3 Assignment of Element type to Content Model: .............................................................................................................................................................................................Content Model for SAP Records Management Table of Contents Applies to: .................................................................. 5 File plans ........................ 5 Electronic as well as paper documents ......................................................................boc......................................................................................... 5 Records ..........sap.......... 5 Additional attributes in a customer Content Model: ....................................................................................................................................com | BOC ...........................................................................................................................................................................................................com 2 ............... 5 Record models/types .................................................................................................................................................sap....................................................................................... 4 Example of standard content models for Records Management models .......................................................................................................................................com | BPX .................................................................................com | UAC ................................................................................

com 3 . SAP COMMUNITY NETWORK © 2010 SAP AG SDN .sap.com | BOC . Content models are maintained in the document modeling workbench (transaction DMWB). additional attributes for Documents & records can be configured using the content model. More Information can be obtained for content models in “Reference Document “ section of this article.bpx.sap. In general content models describe the manner in which documents of a certain type are stored. The article focuses on the content model for records management and its usage to enhance attributes. Content Model: A content model is a definition for documents with a common structure.com | UAC . Overview of Content Model for Records Management Content Model for Documents (attributes) Element Type for Documents Content Model for records (attributes) Record Model (structure) Element Type for Record RECORD While configuring records management.uac.Content Model for SAP Records Management Introduction This article assumes that the reader has some knowledge on the content model concept and how to create/copy content model classes.com | BPX .sap. which Attributes are maintained for the documents and what relationship the documents have with each other.boc.sdn.sap.

Registry Data Modeling Workbench (DMWB) SAP COMMUNITY NETWORK © 2010 SAP AG SDN .sap.com 4 .sap.com | BPX .uac.sap.com | BOC .com | UAC .bpx.sdn.boc.sap.Content Model for SAP Records Management Assignment of Element type to Content Model: Content models are linked to the records management using the Registry using the parameter DOCUMENT_CLASS of element type for records.

cross-client File plans _ SRM_FPL03 (PHIO: SRM_FPLP03). -> -> -> -> -> -> SRM_GENERIC_PH_V SRM_DOCUMENTS_PH_V RPR_DOCUMENTS_PH_V RPR_DOC_PRO_PH_V /SCUK/_DOC_PRO_PH_V /SCUK/_DOCP12_V Additional Attributes in document class /SCUK12: Business Partner First Name.bpx.uac. record model transportable (PHIO: SRM_MODP02). SAP COMMUNITY NETWORK © 2010 SAP AG SDN .boc.com 5 .sdn. Business Partner Last Name.sap. crossclient content models are found in the area SRMU – SAP Records Management – cross-client. cross-client  The standard content models should be viewed as examples or templates.com | BOC .com | UAC . Business Partner no..sap.Content Model for SAP Records Management Example of standard content models for Records Management models Records _ SRM_REC00 (PHIO: SRM_RCDP00) _ SCMG01 Case Records (PHIO: SCMGP01) _ SRM_REC01 Demo records transportable (PHIO: SRM_RECP01).cross-client Record models/types _ SRM_MOD02. CRM Activity ID.sap.  You find client-dependent content models in the area SRM – SAP Records Management. cross-client Electronic as well as paper documents _ SRM_DOC04 (PHIO: SRM_DOCP04) _ SRM_DOC05 demo documents transportable (PHIO: SRM_DOCP05).sap.com | BPX . Form Type.  All documents for these content models are stored in the database of the SAP system Additional attributes in a customer Content Model: In screen shots below I have shown additional attributes added to a document by using a Content model Class /SCUK12.

boc.sap.com | BPX .sap.com | UAC .com 6 .Content Model for SAP Records Management SAP COMMUNITY NETWORK © 2010 SAP AG SDN .com | BOC .sdn.sap.bpx.uac.sap.

uac.boc.sap.bpx.sap.com | BPX .Content Model for SAP Records Management This same concept can be extended to Record classes as well.sap.com | UAC .com 7 .sdn.sap. See below example for Record class /SCUKP14 ->SRM_RECORD_PH_V Template Class for Records -> RPR_CONTAINER_PH_V -> RPR_CONT_PRO_CLASS_PH_V PRO -> /SCUK/_CONT_PRO_CLASS_PH_V -> /SCUK/_CONP14_V SAP COMMUNITY NETWORK © 2010 SAP AG SDN .com | BOC .

com | BPX . From the History tab select the document/record and right click to get the context menu.sap.sap.com | UAC .boc.sap.com | BOC .com 8 .bpx.Content Model for SAP Records Management Tips: Check the document class for a record / document from the SCASEPS or SCASE transaction 1. 2.sdn.sap.uac. From the menu select ‘Information’ SAP COMMUNITY NETWORK © 2010 SAP AG SDN .

com | BOC .uac.sap.sap.boc.sdn.sap.com | UAC .com 9 .Content Model for SAP Records Management SAP COMMUNITY NETWORK © 2010 SAP AG SDN .sap.com | BPX .bpx.

sdn.Content Model for SAP Records Management Related Content  BIT 640 training – Generic Records Management  IPS650 training – Public Sector Management  RM on SAP Help – http://help.sdn.com | BPX .com/saphelp_nw04/helpdata/en/6e/3a7c3aea33410be10000000a11402f/frameset.com/irj/scn/index?rid=/library/uuid/80fdf318-f813-2d10-5799-8c85cff31a6a  SAP Note for reference : 947722 SAP COMMUNITY NETWORK © 2010 SAP AG SDN .sap.sap.sap.sap.boc.sap.bpx.com | UAC .htm  SDN Article – Introduction to SAP Records Management public sector http://www.com 10 .com | BOC .sap.uac.

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