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SAP Navigation

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SAP Basic Navigation Course.PRZ

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Accessing SAP
New users must complete the following steps to begin using SAP:
1. Install the SAP GUI on your workstation. Use the IBM
Standard Software Installer (ISSI) if available.
2. Get an SAP userid and password using local procedures.
3. Customize your SAPlogon pad to add the SAP systems you
will access. Use the icon
added to your desktop when
SAP GUI is installed.
4. Access the SAPlogon pad and select
the system you want:

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Logging on to SAP

3 - digit client number - usually
a default value on this screen
Unique user ID

Your password
for this system
To move from one
field to another, use
the TAB key, mouse,
or the arrow keys.

Language - defaults to the
value set by the system
administrator

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07/30/03 4 SAP Basic Navigation Course.Version 1. a prompt for a new password appears.PRZ . To change your password at other times. complete all required fields and then click the NEW PASSWORD button.0 Changing Passwords The first time you log on with a new ID.

PRZ .Version 1.0 Standard Screen Features Screen Title Command Field Standard Layout Icon Toolbar Application Toolbar Status Bar 07/30/03 Instance Client Session List icon 5 SAP Basic Navigation Course.

The "list" icon provides information about this session and can be used to determine the transaction code in effect on this screen 07/30/03 6 SAP Basic Navigation Course.PRZ .Version 1. The "white triangle" expands and collapses the system status information.0 Standard Screen Features The "white triangle" expands and collapses the command field.

PRZ .Version 1.0 Standard Toolbar Icons Enter Page Save/Post Print Up Bottom Find Exit of List Next Back Cancel Hint: Click the drop-down arrow in the command field to display a command field history. 07/30/03 Find Page Down Top of List 7 SAP Basic Navigation Course.

PRZ .Version 1.0 Standard Toolbar Icons Create a new session Help icon Layout Menu Create a shortcut on the desktop 07/30/03 8 SAP Basic Navigation Course.

0 Logging off SAP End Session Log off Dialogue screen 07/30/03 Log Off 9 SAP Basic Navigation Course.Version 1.PRZ .

0 Exercise 1 07/30/03 10 SAP Basic Navigation Course.PRZ .Version 1.

Version 1.0 Lesson 2 Navigating 07/30/03 11 SAP Basic Navigation Course.PRZ .

Version 1. Dynamic Menu 3. Standard Menus 2.PRZ .0 Accessing Transaction Screens Three ways to display transaction screens: 1. Transaction Codes 07/30/03 12 SAP Basic Navigation Course.

Sales & Distribution .0 Using Menus Application (i. Sales) Module (i.PRZ .SD) 07/30/03 13 SAP Basic Navigation Course.e.Version 1.e.

0 Menu Levels (Cont.Sales Transaction Display a Contract (VA43) 07/30/03 14 SAP Basic Navigation Course.) Application .Version 1.PRZ .

0 Dynamic Menu Click Dynamic Menu to open the tree structure 07/30/03 15 SAP Basic Navigation Course.PRZ .Version 1.

07/30/03 16 SAP Basic Navigation Course. If a plus sign is in the circle.PRZ .Version 1. clicking the icon turns off the display of technical names (transaction codes).0 Dynamic Menu Technical Name icon If a minus sign is in the circle. clicking the icon activates the display of technical names.

PRZ .Version 1.0 Dynamic Menu Click on fully expanded line to begin a transaction Note the transaction code is displayed 07/30/03 17 SAP Basic Navigation Course.

0 Favorites Menu Favorites List 07/30/03 18 SAP Basic Navigation Course.PRZ .Version 1.

PRZ .0 Favorites List 07/30/03 19 SAP Basic Navigation Course.Version 1.

PRZ .0 Finding Current Transaction Code Menu Path Using menu path System > Status Using status bar drop arrow 07/30/03 20 SAP Basic Navigation Course.Version 1.

then click enter to start the transaction Commands: /n /nxxxx /o /oxxxx /i 07/30/03 21 SAP Basic Navigation Course. then click enter to start the transaction From a transaction screen. enter "/n" or a "/o" before the transaction code.0 Using a Transaction Code From the system screen or an application menu.PRZ .Version 1. enter the transaction code.

0 Switching Sessions Sessions on the Windows Task Bar 07/30/03 22 Session number SAP Basic Navigation Course.Version 1.PRZ .

Version 1. Click "New session" to start a new session.PRZ . To end a session. type "/o" in the command field. and click the green checkmark or the enter key.0 Displaying Open Sessions To see a list of the sessions currently open. click the session number before clicking the "End session" button 07/30/03 23 SAP Basic Navigation Course.

It is not necessary to close each session before logging off 07/30/03 24 SAP Basic Navigation Course.PRZ .0 Closing Sessions The SAP status bar displays the active session number Close an individual session using the menu path: System > End Session or the command "/i" Logging off will automatically close all active sessions.Version 1.

PRZ . 07/30/03 25 SAP Basic Navigation Course.Version 1.0 Transaction Initial Screen Application toolbar Button indicates there is search help on possible entries for this field Required fields are indicated by this symbol when the cursor is not in the field.

Version 1.PRZ .0 Possible Entries List 07/30/03 26 SAP Basic Navigation Course.

PRZ .0 Search Help Dialogue Window Tabs to select type of search help Limiting criteria for the search Start search 07/30/03 27 SAP Basic Navigation Course.Version 1.

PRZ . click the column heading 07/30/03 28 SAP Basic Navigation Course.0 Search Results To sort by any column.Version 1.

0 Transaction Overview Screen Menu bar Standard Tool bar Application tool bar Header detail icon Header Information Item tabs Item Information Scroll bars Item tool bar 07/30/03 29 SAP Basic Navigation Course.Version 1.PRZ .

PRZ .Version 1.0 Item Tool Bar Icons Show Detail Remove Line Select All Create Item Place cursor De-select All 07/30/03 30 SAP Basic Navigation Course.

Version 1.PRZ .0 Header Detail Screen Header information tabs Move left and right on tabs. List all tabs 07/30/03 31 SAP Basic Navigation Course.

PRZ .0 Selecting a Tab Tab Tab left and right Partial Tab (indicates there are more tabs) Display list of all tabs Active tab 07/30/03 32 SAP Basic Navigation Course.Version 1.

List all tabs Item information tabs 33 SAP Basic Navigation Course.PRZ .Version 1.0 Item Detail Screen Move forward and back through line items in the contract 07/30/03 Move left and right on tabs.

07/30/03 34 SAP Basic Navigation Course.Version 1.PRZ .0 Tools and Hints First ItemNext Item Previous Item Item Last Display Document Flow Delete Item Required fields are indicated by this symbol.

Version 1.0 Manipulating a Data Table Changing the field width Before After 07/30/03 35 Table Setting Icon SAP Basic Navigation Course.PRZ .

Version 1.0 Manipulating a Data Table Changing the field sequence Before After 07/30/03 36 Table Setting Icon SAP Basic Navigation Course.PRZ .

PRZ .0 Saving/Restoring Table Settings Current and Standard settings Table Setting Icon Available settings 07/30/03 37 SAP Basic Navigation Course.Version 1.

0 Creating a New Table Setting Use as standard settings check box 07/30/03 38 SAP Basic Navigation Course.PRZ .Version 1.

PRZ .0 Exercise 2 07/30/03 39 SAP Basic Navigation Course.Version 1.

0 Lesson 3 Setting User Defaults 07/30/03 40 SAP Basic Navigation Course.Version 1.PRZ .

PRZ .Version 1.0 Setting User Defaults Follow this Menu path to the user's "own data" screen 07/30/03 41 SAP Basic Navigation Course.

Address Tab Address tab 07/30/03 42 SAP Basic Navigation Course.0 Maintenance .PRZ .Version 1.

Defaults Tab Defaults tab Enter an alternative Start Menu code for logon Radio buttons .PRZ .Only one may be selected Select a default printer 07/30/03 43 SAP Basic Navigation Course.Version 1.0 Maintenance .

Version 1.Parameters Tab Enter the parameter id for a selected field and the default value you wish to display 07/30/03 44 SAP Basic Navigation Course.PRZ .0 Maintenance .

Version 1.cut. mark.PRZ . paste Create a shortcut on the desktop Automatically print the current screen to the default locally attached printer 07/30/03 45 SAP Basic Navigation Course.0 Setting Options Click the Tri-color" icon Access the "Options" screen Access clipboard options .

Options Tab Options tab Quick Info refers to the boxes that appear when you position the mouse pointer over a button.PRZ .Version 1.0 Options . Selects system response to messages 07/30/03 46 SAP Basic Navigation Course.

double click for additional information 07/30/03 47 SAP Basic Navigation Course.PRZ .0 SAP System Messages Information Message Error Message Warning Message System messages also appear here in status bar .Version 1.

0 Options .Cursor Tab Automatic Tab at Field end 07/30/03 48 SAP Basic Navigation Course.Version 1.PRZ .

0 SAP GUI Settings Click the SAP GUI Settings icon on the Windows taskbar 07/30/03 49 SAP Basic Navigation Course.Version 1.PRZ .

Version 1.General Tab Font Size 07/30/03 50 SAP Basic Navigation Course.PRZ .0 SAP GUI Settings .

Color Settings Tab Color schemes 07/30/03 51 SAP Basic Navigation Course.0 SAP GUI Settings .PRZ .Version 1.

Version 1.0 Exercise 3 07/30/03 52 SAP Basic Navigation Course.PRZ .

Version 1.PRZ .0 Lesson 4 Generating Reports in SAP 07/30/03 53 SAP Basic Navigation Course.

Version 1. Display the General Selection Report Tree by using menu path of Information systems > General report selection. 07/30/03 54 SAP Basic Navigation Course.PRZ . The report tree is accessed using application-specific menu paths.0 Report Trees SAP contains a Report Tree for each application area.

SRET 07/30/03 55 SAP Basic Navigation Course.Version 1.0 Accessing Reports Menu Path Transaction Code .PRZ .

PRZ .Version 1.0 Report Tree Execute Expand subtree Collapse subtree Set focus On-line manual Documentation Report Tree 07/30/03 56 SAP Basic Navigation Course.

Version 1.0 Selecting a Report Application areas Reports 07/30/03 57 SAP Basic Navigation Course.PRZ .

Version 1.0

Report Selection Criteria
Print icon
Execute
icon

Possible Entries icon
Multiple
Selections
icons

Examples of selection criteria:
Selection
criteria
boxes

Billing Document
Sales organization
Payer
Dates of Creation
Created by

NOTE: most criteria may also be entered
as a range of values

"From" fields
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"To" fields
SAP Basic Navigation Course.PRZ

Version 1.0

Multiple Selections Screen
"Select by Initial Value screen"
opens when "Select option"
icon is clicked

Tabs to choose
type of selection

Search help
indicator

Data fields

Selection
option
icon

Insert

Delete
Remove

Information

Copy
button

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Saving and Using Variants

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Version 1.0 Saving Selections as a Variant Enter a name and a descriptive title for your variant 07/30/03 61 SAP Basic Navigation Course.PRZ .

0 "Getting" a Variant 07/30/03 62 SAP Basic Navigation Course.Version 1.PRZ .

use to display report on-line "From" fields Print icon .PRZ .Version 1.use to print report without displaying 07/30/03 - "To" fields Selection Data 63 SAP Basic Navigation Course.0 Outputting a Report Execute icon .

PRZ .Version 1.0 Online Output Choose icon Print icon 07/30/03 64 SAP Basic Navigation Course.

0 Printing Reports Click to print Select printer Number of copies 07/30/03 65 SAP Basic Navigation Course.PRZ .Version 1.

0 Downloading a Report to a Spreadsheet "1" "2" "3" 07/30/03 66 SAP Basic Navigation Course.PRZ .Version 1.

PRZ .0 Downloading a Report to Excel 07/30/03 67 SAP Basic Navigation Course.Version 1.

Version 1.0 Downloading a Report to Excel 07/30/03 68 SAP Basic Navigation Course.PRZ .

0 Exercise 4 07/30/03 69 SAP Basic Navigation Course.PRZ .Version 1.