You are on page 1of 88

SAP MM/WM

Configuration Pack
Purchasing
Published by Team of SAP
Consultants at SAPTOPJOBS
Visit us at www.sap-topjobs.com

Copyright 2006-07@SAPTOPJOBS

All rights reserved. No part of this publication may be reproduced, stored in a
retrieval system, or transmitted in any form, or by any means electronic or
mechanical including photocopying, recording or any information storage and
retrieval system without permission in writing from SAPTOPJOBS

INDEX
Define Number Range ------------------------------------------------------------------ 3
Define Document Type ----------------------------------------------------------------- 5
Set Tolerance Limits for Price Variance ------------------------------------------ 9
Release procedure for purchase order------------------------------------------ 12
4.1 Edit Characteristic--------------------------------------------------------------- 13
4.2 Edit Class --------------------------------------------------------------------------- 19
4.3 Define Release Procedure for Purchase Orders ----------------------- 22
5. Define Screen layout at Document Level -------------------------------------- 30
6. Setup Stock Transport Order ------------------------------------------------------ 34
6.1 Define shipping data for plants --------------------------------------------- 35
6.2
Define checking rule ----------------------------------------------------------------- 38
6.3
Assign Delivery Type and Checking Rule ---------------------------------------- 40
6.4 Assign Document Type, One-step Procedure,…----------------------- 41
7. Contracts and Scheduling Agreement ------------------------------------------ 43
8. Price Determination in MM--------------------------------------------------------- 45
8.1 Define Access sequence-------------------------------------------------------- 47
8.2 Define condition type ----------------------------------------------------------- 51
8.3 Other condition types: --------------------------------------------------------- 58
8.4 Define Calculation Schema--------------------------------------------------- 70
8.5 Define Schema Group ---------------------------------------------------------- 75
8.6 Define Schema group for purchase organization --------------------- 77
8.7 Assign schema group to purchase organization ---------------------- 79
8.8 Define Schema Determination----------------------------------------------- 81
9. Maintain Account Determination ------------------------------------------------ 83
1.
2.
3.
4.

1. Define Number Range
BACKGROUND

This configuration setting enables us to define the number
ranges for purchase orders.
Number ranges are defined
directly in the production system.
INSTRUCTIONS
Follow the Menu Path: IMG → Materials Management →
Purchasing → Purchase Order → Define Number Ranges
1. Click

2. Click

3. Click

to add any new number range interval

4. Click
5. Click
Effect of this configuration
Number range maintained here will be referred in the
document type of purchase Order.

2. Define Document Type
BACKGROUND

This configuration setting enables to define the document
type.
Each purchasing document (RFQ, PR and PO) must have a
document type. Document type setting controls





Create new document types
Define the item interval
Define allowed follow-on document types
Assign document types to a number range group
Define number range interval
Choose type of number assignment (internal or
external)

Standard document type defined by SAP is sufficient. We shall
discuss the standard SAP document type.
INSTRUCTIONS
Follow the Menu Path: IMG → Materials Management →
Purchasing → Purchase Order → Define Document Types
1. Click

2. Maintain the fields as explained below
Field Name

Field description and value
Key
identifying
document
type. E.g. NB
Description identifying the
document type. E.g. Standard
Purchase Order.
Steps between the line item
numbers in the PO.
Internal
Number
range
assignment. E.g. 45
External
Number
range
assignment. E.g. 41
Field selection key defines
attributes of the fields in the
purchase
requisition
document. E.g. NBB
Control
indicator
differentiating between the
document type.
Tick in this check box
indicates the details from the
vendor master and info record
in to the PO. It will also
update the LIS with vendor
data.

Note: - This is applicable only
for stock transport orders.
Leave the other fields as it is.
3. Select the document NB by pressing the grey box in the
left
4. Double click

Note: Above screen shows the allowed item category for
purchase order with document type NB.
5. Select standard by clicking grey box in the left side.
6. Double click

7. Maintain the fields as explained below.

Field Name

Field Description and Value
Document type of PR which
can be converted to this type
of PO.
Description of the document
type,
automatically
determined by the system.
Item category in the PR
document type allowed to be
converted in to this PO type.
Tick in this check box
indicates that purchase order
item
must
not
contain
account assignment.
This indicates the possibilities
of using release order or
releases or delivery schedule
for a document.
Tick in this check box will
indicate the user the usage of
document type and item
category.

8. Click
9. Click

till the main IMG screen is reached.

Effect of this configuration
Document type configured here will be used while creating
the purchase requisition.

3. Set Tolerance Limits for Price Variance
BACKGROUND
This configuration setting enables to define the tolerance limits
for price variance.
Tolerance limits check the price difference between the
purchase order and valuation price stored in the material
master.
INSTRUCTIONS
Follow the Menu Path: IMG → Materials Management →
Purchasing → Purchase Requisitions → Set Tolerance Limits
for Price Variance
1. Click
2. Click
3. Maintain the field as explained below
Field Name
Lower Limit

Upper Limit

Field Description and value
Key identifying the tolerance
key. E.g. PE for price variance.
Checking of variance per unit.
Limit with 20% tolerance
between PO and material
master moving average.
Checking of variance per unit.
Limit with 10% tolerance
between PO and material

master moving average.

4. Click
Effect of this configuration
Tolerance key will be assigned to the document type for
purchase Order.

When processing a Goods Receipt, the system checks
whether the unit price of a purchase order item differ from
the moving average price of a material.

4. Release procedure for purchase order
BACKGROUND
This configuration setting enables to define the purchase order
release strategy with class and characteristics.
Steps involved in this are
• Create required characteristics on which release is
to be performed.
• Create class of
characteristics.

type

032

and

attach

the

• Define release procedure
Let us try to understand each one of it in the following
sessions.

4.1 Edit Characteristic
BACKGROUND
This configuration setting enables to define the characteristics.
These characteristics are known as class characteristics. To
denote any property characteristics are used and it is assigned
to the class.
Example 1:Fat content, Protein, calcium can be the characteristics and it
can be assigned to the batch class 022.
Example 2:Document type, Purchase organization can be the
characteristics and it can be assigned to the Release
procedure class type 032.
Example 3:Fuse type, fuse amp can be the characteristics for material
FUSE and it can be assigned to the material class type 001.
Let us try to create characteristic Net_Order_value relevant for
purchase order release.
INSTRUCTIONS
Follow the Menu Path: IMG → Materials Management →
Purchasing → Purchase Order → Release Procedure for
Purchase Orders → Edit characteristics
1. Click
2. Enter characteristics. E.g. NET_ORDER_VALUE
3. Click

to create new characteristic

4. Maintain the field as shown below

Field name

Field description
Description
of
the
characteristic. E.g. Total order
net value
Status of the characteristic.
E.g. Released

Data type to applicable to this
characteristic. E.g. Currency
format.
Indicate
the
number
of
characters.
Field indicating the currency.
E.g. INR
Multiple value assignment is
possible if this radio button is
selected.
Any interval range can be
assigned as a value to this
characteristic. E.g. 1 - 5000
Click
Language

Description

Enter the language in which
the description is to be
maintained.
E.g.
EN
to
indicate English.
Description of the Language.
E.g. Total Order value

5. Click
6. Maintain value as shown below

7. Click
8. Maintain the value as shown below.

Table name indicate the table from which the value is to be
taken.
Field name indicates the field in the table from where the
value is to be taken during processing.

9. Click

Note: - If the table name and field name are maintained,
system will pick up the values from this table and field
combination.

10.

Click

11.

Click

Other details like decimal places, template
automatically with the table and field reference.
12.

are

filled

Click

Note: - Similarly other characteristics can be created.
Following are the SAP standard characteristics available.

Effect of this configuration
This characteristic will be attached in the class of type 032
(Release procedure)

4.2 Edit Class
BACKGROUND
This configuration setting enables to define the class.
Class is uniquely identified by the class type for different
purposes.
Example:• 022 class type refers to batch class
• 032 class type refers to release procedure class
• 001 class type refers to material class
Each class will contain the relevant characteristics required.
INSTRUCTIONS
Follow the Menu Path: IMG → Materials Management →
Purchasing → Purchase Order → Release Procedure for
Purchase Orders → Edit class
1. Click
2. Enter class name. E.g. PO_RELEASE

Maintain the field values as explained below
Field Name

Field Description and Value
Name of the class. E.g.
PO_RELEASE
Type uniquely identifying the
class. E.g. 032 to indicate
class to be used for release
procedure.
Description of the class. E.g.
PO Release strategy
Status of the class. E.g.
Released.

3. Click
4. Enter all the characteristics to be used with this class.

5. Click

Effect of this configuration
This class will be used to define the release strategy.
Note: - Let’s discuss with the SAP standard class. However
it is explained for clear understanding of creating class and
characteristics.

4.3 Define Release Procedure for Purchase Orders
BACKGROUND
This configuration setting enables to define the release
strategy.
Steps involved in release strategy are
Define release group
Define release code and attach with release group
Define release indicator
Define release strategy for release group and assign
release codes
INSTRUCTIONS
Follow the Menu Path: IMG → Materials Management →
Purchasing → Purchase Order → Release Procedure for
Purchase Orders → Define Release Procedure for purchase
Orders
1. Click

2. Double click
3. Click

to create new release group

4. Enter Release group. E.g. PO
5. Enter class. E.g. FRG_EKKO
6. Enter description. E.g. PO> 20000INR
7. Click
8. Click
9. Click

two times.

10.

Double click

11.

Click

12.

Enter Group. E.g. PO

13.

Enter Release code. E.g. R1

14.

Enter Description. E.g. Head procurement

15.

Similarly create release codes. E.g. P1 to indicate
initial release which is changeable.

16.

Click

17.

double click

18.

Click

19.

Maintain the filed values as explained below

two times

Field name

Field description and value
Indicator
to
identify
the
release indicator. E.g. N
Tick in this check box
indicates the PO is ready for
further transmission.
Indicates whether the PO is
changeable after release. E.g.
1 to indicate it as non
changeable.
Description for release code.
E.g. PO Non changeable

20.

Click

21.

Click

22.

Double click

23.

Click

24.

Maintain the fields as explained below

two times

Field Name

Release codes.

Field description and value
Key identifying the release
group. Enter the already
created release group. E.g. PO
Key identifying the release
strategy. E.g. IN to indicate
release strategy for plant
IND6.
Maintain description also.
Enter the release codes. E.g.
R1 which is the code created
for release group PO.
P1 for initial release which is
changeable.

25.

Click

26.

Click the check boxes as shown below

27.

Above screen indicates that P1 must release it
before R1 and R1 can release only after P1 release.

28.

Click

29.

Click

30.

Maintain release indicators as shown below

31.

Click

32.

Click

33.

Maintain the classification value on which the
release is to be performed.

34.

Click

35.

Click

36.

Click

37.

Click

38.

Click on

39.

Click

40.

Click on

41.

Click

42.

Click

43.

Click

44.

Click

45.

Click

two times

46.

Click

to reach main IMG menu

Effect of this configuration
This release strategy will be applicable to the document
type, purchase organization and value combination.

5. Define Screen layout at Document Level
BACKGROUND
This configuration setting enables to define the screen
layout. Screen layout enables to define fields as mandatory,
optional or hide.
Under a four digit key the screen layout is defined and this
key is attached to the relevant document type.
Let us try to understand the screen layout key NBF which is
attached to the document type NB.

INSTRUCTIONS
Follow the Menu Path: IMG → Materials Management →
Purchasing → Purchase Order → Define Screen Layout at
Document Level
1. Click
2. Click

to create new keys.

Note: - Let us discuss the SAP standard key NBF.
3. Select NBF
4. Click

5. Double click on

6. Click the appropriate check box to make the field as
required entry, optional entry or only display.
7. Click
8. Repeat the above steps till you complete all the fields
control setting.
Note: - SAP Standard setting is sufficient. However it is
explained here for your understanding.
9. Click
10.

Click

Effect of this configuration
Screen layout defined here can be referred in the document
type. Screen layout key NBF is referred to the document type
NB.

6. Setup Stock Transport Order
Stock transport order is used to transfer materials between
plants.
Stock transport order does not contain any value.
Stock transports are performed between two companies which
are under the same company code.
Steps involved are
Defining shipping data
Creating and defining checking rule
Assigning delivery type and checking rule
Assign document type
Let’s discuss the steps one by one.

6.1 Define shipping data for plants
BACKGROUND
This configuration setting enables to define the shipping data.
Shipping data contains
Customer name for the receiving plant
Sales organization data
INSTRUCTIONS
Follow the Menu Path: IMG → Materials Management →
Purchasing → Purchase Order → Set up Stock Transport
Order → Define Shipping Data for Plants
1. Select Plant. E.g. IND6
2. Click

3. Maintain the following field data
Field name

Field description
Code
identifying
the
receiving plant. Customer
master record must have
been created for this
receiving plant. Mainly
used in inter company
stock transfer.
Sales
organization
to
which the receiving plant
is assigned.
Distribution channel of
the receiving plant.

Division of the above
sales
organization
for
billing.
Language in which texts
are to be printed and
displayed.
4. Click

Effect of this configuration
This information will be used during STO process.

6.2

Define checking rule

BACKGROUND
Combination of checking rule and availability check will
perform the availability of component at appropriate
transaction.
Creation of checking rule and defining checking rule is
explained in the MRP CD. Here only the screen shot for STO
checking rule is displayed.
INSTRUCTIONS
Follow the Menu Path: IMG → Materials Management →
Purchasing → Purchase Order → Set up Stock Transport
Order → Define checking rule
1. Click

Effect of this configuration
When creating STO, system will
according to the setting done here.

perform

the

checking

6.3

Assign Delivery Type and Checking Rule

BACKGROUND
This configuration setting enables to define checking rule for
delivery type.
When creating the document, checking rule assigned here will
be used to perform availability check to this order type.
INSTRUCTIONS
Follow the Menu Path: IMG → Materials Management →
Purchasing → Purchase Order → Set up Stock Transport
Order → Assign Delivery Type and Checking rule
1. Click
2. Click
3. Maintain the following fields
Field name

4. Click

Field description and Value
Key identifying the document
type. E.g. UB to indicate stock
transport order.
Supplying plant. E.g. IND7
Delivery type to which the
checking
rule
is to be
performed. E.g. UL – delivery
for stock transfer
Checking rule. E.g. A

6.4 Assign Document Type, One-step Procedure,
BACKGROUND
This configuration setting enables to define checking rule for
delivery type.
When creating the document, checking rule assigned here will
be used to perform availability check to this order type.
INSTRUCTIONS
Follow the Menu Path: IMG → Materials Management →
Purchasing → Purchase Order → Set up Stock Transport
Order → Assign Document type, One-step procedure, Under
delivery Tolerance.
1. Click
2. Click
3. Enter Supplying Plant. E.g. IND6
4. Enter receiving plant. E.g. IND7
5. Enter Order type. E.g. UB to indicate stock transport
order.
6.

- Tick in this check box indicates the STO will be
performed in one step. E.g. GR is posted in receiving
plant at the same time goods issue is posted in
supplying plant. E.g. Leave this blank

7. Click
8. Click

Effect of this configuration
When creating STO, system will perform as per the setting
here.

7. Contracts and Scheduling Agreement
Contract and scheduling agreements are similar to that of
order.
Contract:- It is a long term purchasing agreement with
vendor.
Scheduling Agreement :- it is a schedule released against
purchase order.
IMG setting for the above are similar to that of PR and PO.
Setting involved are:
• Defining number range
• Defining document type
• Defining release procedure
• Defining screen layout at document level.
Since the settings are similar it is not explained here once
again.
IMG menu path screen shot is shown here for your reference.

8. Price Determination in MM
BACKGROUND
This configuration setting enables to define pricing conditions
and pricing procedure.
In a purchasing document, it is essential to maintain the
details of price brake up.
Example: Basic price
Less discount 10%
Price after discount
Add Taxes on price after discount
4%
Price after tax
Add Freight 5% on price after discount
Net effective price

20.00 per unit
2.00
18.00
0.72
18.72
0.90
19.62

In SAP each line item is defined through the condition type
and it is arranged inside the pricing procedure (calculation
schema) to perform the desired calculation.
Steps involved in calculation schema definitions are
• Define condition types
• Define calculation schema (pricing procedure)
• Define schema group for vendor / purchase organization.
• Assign schema groups with calculation schema

• Assign purchase organization schema group to the
required purchase organization in the IMG.
• (Note: - this way purchase organization specific
calculation schema can be assigned.)
• Assign the vendor schema group in the vendor master
purchasing data screen.
• Note: - this way specific calculation schema for specific
vendors can be assigned.
With the above settings, when PO is prepared for any vendor,
the right pricing procedure will be determined.
Before we discuss in details, let us look at the PO with pricing
procedure.

Hope now you are ready to receive more on pricing procedure.
Let us jump in to the details now.

8.1 Define Access sequence
BACKGROUND
This configuration setting enables to define Access sequence.
Access sequence is defining the sequence of priority to search
or pickup the data from the predefined tables. These tables
are known as condition table.
One can define
requirements.

own

table

according

to

the

business

INSTRUCTIONS
Follow the Menu Path: IMG → Materials Management →
Purchasing → Conditions
→ Define Price Determination
Process → Define Access Sequences
1. Click
2. Click

(it is a cross client setting)

3. Select any access sequence (e.g. 0002) to copy. Note:- It
can be created by clicking
4. Click
5. maintain the fields as explained below
Field Name

Field description and value
Key identifying the access
sequence. E.g. ZIN6
Description of the access

sequence Key. E.g. Gross price
without plant.
Category for access sequence.
E.g. Leave it blank
6. Click
7. Click

8. Click
access no.3

to add new table as the first search with

9. Maintain the fields as explained below.
Field name

Field description and value
Key
defining
the
access
priority. E.g. 3
Table identification. E.g. 84
This is used to skip the
condition or to access further
conditions. Leave it blank.
Tick in this check box will

stop further searching after
fetching the condition record.
E.g. Tick this check box
10.

Click

11.
Select the access sequence with no.3 by clicking the
grey box in the left
12.

Double click

13.

Click

14.

Click

15.

Click

8.2 Define condition type
BACKGROUND
This configuration setting enables to define Condition type.
Conditions are two types.
• Time dependant
• Time Independent
Time dependant: Validity period and scale can be defined
Upper limit and lower limit for price range can be defined
Always used in contracts and info record
Time Independent: No validity period and scale are applicable
Condition type contains controls on
Price basis
Calculation type
Rounding the value
Changes to the condition type in the PO
Validity
Note: - Let us try to understand the SAP standard condition
type PB00. Then we shall discuss few more condition types
and try to understand the difference between them.
INSTRUCTIONS
Follow the Menu Path: IMG → Materials Management →
Purchasing → Conditions
→ Define Price Determination
Process → Define Condition type
.

1. Click
2. Click

3. Maintain the following fields as explained below
Field name

Field description and value
Key identifying the condition
type.
Key classifying the condition.
E.g. enter B to identify as
price.
Key identifying the calculation
type for the condition type.
E.g. enter A to indicate % base
calculation.
Key categorizing the condition
type. E.g. H to indicate the
condition category as basic
price type.
Used
to
round
off
the
condition value. Leave it
blank.
Normally used in variant
configuration
with
BOM.
Leave it blank.
Tick in this check box

indicates that the system
calculates the base price for
more than one item in the
document. But materials must
belong to the same material
group.
It
cumulates
the
material belong to the same
group and check with the
scale quantity for further
action.
If this check box is ticked,
system checks the condition
value at header level and
compares it with the total of
the condition value at item
level.
Routine used along with the
group condition
Kind of changes allowed at PO
level for this condition type.
Following are the allowed
entries.

Tick in this check box
indicates that this is a header
level condition.
Tick in this check box
indicates that this is a item
level condition.
Tick in this check box will
allow the condition type to be
deleted from the PO
Tick in this check box will
enable the change of amount
or % in the PO.

Tick in this check box will
enable the change value in the
PO.
Tick in this check box will
enable the change conversion
factor in the PO.
Tick in this check box will
enable
the
change
of
calculation type in the PO.
Validity from date
Validity upto date
Pricing procedure in which
this condition type will be
used.
Control
on
how
system
operates when the condition
type is deleted.
Indicates how the system
determines the basis for scale.
E.g. Price or quantity or value
basis.
Indicates how the scale value
is to be maintained.
Indicates
maintenance
of
Scale value or % rate.
Formula to determine the
scale base value.
UOM to be used along with
group
condition.
System
proposes the UOM when
maintaining
the
condition
record for group conditions.
Tick in this check box will
convert the condition value
into the document currency
before
it
multiples
the
quantity and value from
condition record.
Tick in this check box

indicates that the system
posts the amount derived from
this
condition
into
the
financial
accounting
as
accruals.
Condition
with
this
tick
appears
as
a
statistical
condition in the document.
Relevant for internal costing.
Leave it blank
Related to internal costing
condition. Leave it blank
Used in promotion. Leave it
blank.
Used
with
variant
configuration. Leave it blank
It is used when sales and
condition quantity UOM are
different to that of Base UOM
of material.
Tick in this check box will
automatically
exclude
the
discounts that are proposed
during pricing.
Controls
on
account
determination processing for
the condition type.
Related
to
sales
price
calculation. Leave it blank.
Related
to
sales
price
calculation. Leave it blank.
Text determination procedure
used with sales. Leave it
blank.
Text determination procedure
used with sales. Leave it
blank.
4. Click

Effect of this configuration
Condition type defined here is used in the calculation schema
(pricing procedure).
Calculation Schema (Pricing procedure)

8.3 Other condition types: BACKGROUND
We are clear about the condition type. We have discussed only
PB00 condition type. Let us have a look of other condition
types used in the pricing procedure ZIN006.
As explained above, required condition types are to be created.
INSTRUCTIONS
Follow the Menu Path: IMG → Materials Management →
Purchasing → Conditions
→ Define Price Determination
Process → Define Condition Types
1. Click

2. Double click

3. Click
4. Enter PBXX
5. Click
6. Double click on PBXX condition type

7. Click
8. Repeat steps 3 to 6 to view the next condition type
R000

YNST

FRA1

FRB1

FRC1

8.4 Define Calculation Schema
BACKGROUND
This configuration setting enables to define the calculation
schema (pricing procedure).
Let us try to create the pricing procedure which we discussed
in the beginning.
INSTRUCTIONS
Follow the Menu Path: IMG → Materials Management →
Purchasing → Conditions
→ Define Price Determination
Process → Define Calculation Schema
1. Click
2. Click
3. Maintain the following fields as explained below
Field Name

Field description and Value
Key identifying the pricing
procedure name. e.g. ZIN006
Description of the pricing
procedure.
E.g.
Pricedis+tax+Freight=netprice

4. Click
5. Select YIN006 line by clicking the grey box in the left

6. Double click
7. Click
8. Maintain the following fields as explained below
Field name

Field description and value
Number
identifying
the
sequence of the condition
within a procedure. E.g. 10
Access number or Counter
number inside that step.
System
will
approach
according to this sequence.
E.g. 1 if there are more
counter for a step, else leave it
blank.
Condition type. E.g. PB00 to
indicate the gross price.
From reference step.
When it is required to apply
discount or to add total, it is
possible to refer from and to
condition types which are to
be added.
Normally used in the discount
or surcharge or tax condition
types or to add the lines.
To reference step.
When it is required to apply
discount or to add total, it is
possible to refer from and to
condition types which are to
be added.
Normally used in the discount
or surcharge or tax condition
types or to add the lines.
Tick in this check box
indicates that this condition

types will be included in the
pricing procedure manually.
Tick in this check box indicate
that
this
condition
is
mandatory.
Tick in this check box
indicates that this condition
value is only for statistical
purpose.
Control on how to print the
condition.
Field indicator to store the
subtotal of this condition type.
It is possible to access the
condition
type
if
certain
predefined requirements are
met.
Through
predefined
function
module
those
conditions
are
built
as
“Requirement number”.
Alternative
formula
with
calculation type to determine
condition.
Alternate formula to find the
condition base value.
Key
identifying
the
G/L
account. E.g. Packing charges
can be posted in a different
GL
account.
Discuss with accounts before
maintaining this field.
Key
identifying
the
GL
account to post the accruals
or provisions.
Discuss with accounts before
maintaining this field.

9. Maintain all other condition as explained above. After
maintaining the conditions, pricing procedure look like
as shown below.

10.
Let us
procedure.

try

to

understand

the

above

pricing

PB00 / PBXX: a. PB00 / PBXX condition types are the mandatory
condition must be associated with the pricing
procedure.
b. PB00 condition type is to determine the price
automatically through info record.
c. PBXX condition type is to enter the price manually if not
found through info record.
d. Note: - Requirement field 5 controls the above function.
This is the use of requirement.
e. R000 is for discount on gross price. Discount is to be
applied on gross price. i.e from step number 10 to Step
20.
f. Step 40 is to total the price from line number 10 to 25.
It will be displayed for statistical purpose.
g. YNST condition type is to add the tax to the value after
discount. I.e. to the line number 40.
h. Step 60 is to display the price including tax. I.e. price
after discount plus taxes. I.e. from step number 40 to
50

i.

FRA1 / FRB1 / FRC1 condition in step number 70 with
access number 1, 2 and 3 respectively are to indicate
the different types of freight charges. Note: - It is
assumed that the different types of freight will be
applied at different times, hence all the three types are
maintained.
j. Freight charges are paid not paid to the PO vendor,
hence these amounts are to be posted to the different
account. Through accruals key the right accounts are
determined to this condition type.
k. Step 100 adds the price with tax and freight charges to
arrive at the effective price. I.e. from line 60 to 70
11.

Click

Effect of this configuration
Pricing procedure created here will be used in the PO.

8.5 Define Schema Group
BACKGROUND
This configuration setting enables to define the schema group
for vendor.
Schema group helps in determining the pricing procedure for
vendor.
Schema group is the link between the pricing procedure and
vendor master.
INSTRUCTIONS
Follow the Menu Path: IMG → Materials Management →
Purchasing → Conditions
→ Define Price Determination
Process → Define Schema Group
1. Click

2. Double Click
3. Click
4. Maintain the following fields as explained below
Field Name

Field description and Value
Key identifying the schema
group. E.g. I6
Description of the key. E.g.
Simple pricing

5. Click
Effect of this configuration
Schema group defined here will be used to assign with vendor
master and with pricing procedure.

8.6 Define Schema group for purchase organization
BACKGROUND
This configuration setting enables to define the schema group
for purchase organization.
Schema group helps in determining the pricing procedure for
purchase organization.
Schema group is the link between the pricing procedure and
purchase organization.
INSTRUCTIONS
Follow the Menu Path: IMG → Materials Management →
Purchasing → Conditions
→ Define Price Determination
Process → Define Schema Group
1. Click

2. Double Click
3. Click
4. Maintain the following fields as explained below
Field Name

Field description and Value
Key identifying the schema
group
for
purchase
organization. Note: - any four
digit key can be maintained
here. E.g. IND6
Description of the key. E.g.
Key for IND6

5. Click
Effect of this configuration
Schema group defined here will be used to assign with
purchase organization and with pricing procedure.

8.7 Assign schema group to purchase organization
BACKGROUND
This configuration setting enables to establish the link
between the schema group and purchase organization.
Schema group helps in determining the pricing procedure for
purchase organization.
INSTRUCTIONS
Follow the Menu Path: IMG → Materials Management →
Purchasing → Conditions
→ Define Price Determination
Process → Define Schema Group
1. Click

2. Double Click

3. Enter the schema
organization.

4. Click

group

against

the

purchase

.

Effect of this configuration
Schema group defined here for the purchase organization will
be used when raising the PO in this purchase organization.

8.8 Define Schema Determination
BACKGROUND
This configuration setting enables to establish the link
between the schema groups and pricing procedure.
Pricing procedure determines the price basis during PO
creation.
INSTRUCTIONS
Follow the Menu Path: IMG → Materials Management →
Purchasing → Conditions
→ Define Price Determination
Process → Define Schema Determination
1. Click

2. Double click
3. Click

4. Maintain the following fields as explained below
Field Name

Field description and Value
Key identifying the purchase
organization schema group.
E.g. IND6
Key identifying the vendor
schema group. E.g. I6
Key identifying the pricing
procedure. E.g. ZIN006

5. Click
Effect of this configuration
Relation between schema groups and pricing procedure is the
basis to determine the right pricing procedure during
purchase order creation.

9. Maintain Account Determination
BACKGROUND
This configuration setting enables to define the account
determination.
Account determination is used to book the purchases against
any specific accounts.
It is defined by the Accounts team. Here the screen shots are
displayed for your reference.
INSTRUCTIONS
Follow the Menu Path: IMG → Materials Management →
Purchasing → Account Assignment → Maintain Account
Assignment Categories
1. Click

2. Double click

to view the details

Note: - To create new entries click

Field name

Field description and value
Tick in this check box
indicates account assignment
is changeable during GR or
invoice receipt.
Account
assignment
changeable only at Invoice

Receipt (IR).
Tick in this check box
indicates that the account
assignment is derived from
the GL account
Tick in this check box
indicates that the delivery cost
associated with the account
assigned PO will be posted to
a separate GL account.
Goods receipt is linked to the
purchase order item. GR is
possible
to
this
account
assigned PO
Tick in this check box
indicates
that
GR
is
mandatory.
Key
indicating
the
consumption posting.
Key
used
for
account
determination. Prime key to
determine the GL account.
Indicates the multiple account
assignment.
Indicates
the
stock type
associated with this account
assignment category.
Indicates, GR for this items is
not to be valuated.
Indicates, GR is mandatory
and it must be non valuated.
Indicates the distribution of
quantity
and
value
for
multiple account assignment
category.
Indicates how the partial
invoice is distributed in case
of
multiple
account
assignment.

Indicates, PO item is linked to
invoice.
Indicates invoice receipt is
mandatory.
Below shown field groups are to be made required entry,
optional entry, and display or hidden according to the
business requirements.
3. Click

to view next page

4. Click

to view next page

5. Click
Effect of this configuration
Account assignment categories defined here will be used in the
PO.

To learn about more of our best-selling SAP packs visit us at
www.sap-topjobs.com