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MAYOR AND CITY COUNCIL 

 

REGULAR SESSION 
Tuesday, February 17, 2015 – 6:00 P.M. 
 

AGENDA 
 
1. 

CALL TO ORDER 
 

2. 

PRAYER AND PLEDGE 
 

3. 
 
 

APPROVAL OF MINUTES 
A.  Regular Session #3 dated February 2, 2015 
B.  Work Session dated February 10, 2015 
 

4. 
 

ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL 
A.  Presentation of Employer Support of the Guard and Reserve Patriot Award to Sgt. Charles 
Kelley and Cpl. James Runkles  
B.  Standing Committee Reports 
 
1.  Police Commission 
 
2.  Tourism Commission 
 
3.   Transportation Committee 
C.  Standing Committee Draft Agenda 
 
1.  Recreation and Parks Committee 

 
 
 
 
 
 
 

5. 
 

CONSENT AGENDA 
A.  Private Event Approval Request for Shenanigans St. Pat’s 5K Run – March 14, 2015 
 

6. 
 

MISCELLANEOUS REPORTS AND PRESENTATIONS 
A.  Private Event Approval Request and Memorandum of Understanding for the St. Patrick’s Day 
Parade – March 14, 2015 
B.  Private Event Approval Request for 3v3 Live Ocean City Beach 3v3 Soccer – July 11‐12, 2015 
C.  Private Event Approval Request for Ocean Games/Swim Ocean City/East Coast SUPCUP  
July 18, 2015 
D.  Request Approval of Conditional Use Application to install one (1) ground‐mounted small wind 
turbine in the R‐2, Medium Density Residential, District ‐ Applicant: James Motsko  

 
 
 
 

7. 
 

PUBLIC HEARINGS 
A.  Discussion of Flood Maps and Associated Changes to Town Code 
 

8. 
 

ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER AND STAFF 
A.  Ocean City Police Department Annual Report presented by Police Chief 
 

9. 
 
 

ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR 
A.  Second Reading – Ordinance 2015‐02  to Adopt FY15 Budget Amendment #1 
B.  Second Reading – Ordinance 2015‐03 to Amend Chapter 102 Entitled Vehicles for Hire 
(changes charter bus permit period from seasonal to year round and changes permitting 
authority from Transportation to Tourism) 
 
 

Mayor and City Council – Regular Session Agenda 

February 17, 2015 

 
 

C. 

First Reading – Ordinance to Amend Chapter 30, Entitled Environment (restricts the use of 
tobacco or nicotine smoke and vapor to designated smoking areas)  
D.  First Reading – Ordinance to Amend Chapter 38 Entitled Floods (changes definition of 
substantial improvement) 
E.  First Reading – Ordinance to Amend Chapter 39 Entitled Franchises (adds definition of 
prepared food) 
F.  Resolution Authorizing the City Manager to File an Application with the Maryland Transit 
Administration for Grants 
G.  Resolution Authorizing the Disposal of Surplus Personal Property 

 
 
 
 
 

10. 
 

 
11. 
 
 
 
12. 
 
13. 
 

COMMENTS FROM THE PUBLIC 
Any  person  who  may  wish  to  speak  on  any  matter  at  the  Regular  Session  may  be  heard  during 
Comments from the Public for a period of five (5) minutes or such time as may be deemed appropriate 
by the Council President.  Anyone wishing to be heard shall state their name, address and the subject 
on which he or she wishes to speak.  

COMMENTS FROM THE CITY MANAGER 
A.  Review of tentative work session agenda for February 24, 2015 
B.  Department Activity Report 
COMMENTS FROM THE MAYOR AND CITY COUNCIL 
ADJOURN 

REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, FEBRUARY 17, 2015
3 – APPROVAL OF MINUTES
A. Regular Session #3 dated February 2, 2015
B. Work Session dated February 10, 2015

REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, FEBRUARY 17, 2015 
– ITEMS PRESENTED BY THE MAYOR AND CITY
COUNCIL
A. Presentation of Employer Support of the Guard and
Reserve Patriot Award to Sgt. Charles Kelley and Cpl.
James Runkles

TOWN OF

The White Marlin Capital of the World

TO:
THRU:
FROM:
RE:
DATE:

Agenda Item #

4A

Council Meeting

February 17, 2015

The Honorable Mayor, Council President and Members of Council
David L. Recor, ICMA-CM, City Manager
Lt. Scott Harner
Employer Support of the Guard and Reserve - Patriot Award
February 17, 2015

ISSUE(S):

Award recipients Sgt. Charles Kelley and Cpl. James Runkles

SUMMARY:

OCPD Officer Benjamin Berry (an Army reservist) nominated OCPD
Sgt. Charles Kelley and Cpl. James Runkles for the Employer
Support of the Guard and Reserve (ESGR) Patriot Award. The
Patriot Award recognizes supervisors and bosses nominated by a
Guardsman or Reservist employee for support provided directly to
the nominator. Additional information pertaining to the ESGR can
be found at www.esgr.mil.
The award will be presented to Sgt. Kelley and Cpl. Runkles by
Retired Colonel Ray Simmons and Retired Chief Master Sergeant
Howard Caplan. Also present during the award presentation will be
Officer Benjamin Berry.

FISCAL IMPACT:

Not applicable

RECOMMENDATION:

Not applicable
Excellent Service through a High Performing Town Organization

ALTERNATIVES:

Not applicable

RESPONSIBLE STAFF:

Retired Colonel Ray Simmons and Retired Chief Master Sergeant
Howard Caplan will present the award to the recipients. They will be
accompanied by Benjamin Berry who nominated the recipients.

COORDINATED WITH:

Councilman Cymek with the approval of Council President Martin

ATTACHMENT(S):

Not applicable

REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, AUGUST 19, 2013
4 – ITEMS PRESENTED BY THE MAYOR AND CITY
COUNCIL
B. Standing&RPPLWWHH Reports
1. Police Commission
2. Tourism Commission
3. Transportation Committee

POLICE COMMISSION MEETING MINUTES
OPEN SESSION
February 9, 2015
 
PRESENT: Mayor Richard Meehan, City Manager David Recor, Chief Ross Buzzuro,
Commission Chairperson Doug Cymek, Council Member Dennis Dare, Captain Kevin Kirstein,
Captain Michael Colbert, Director of Emergency Management Joseph Theobald, City Solicitor
Guy Ayres, City Engineer Terry McGean, Lt. Scott Harner, Records Department Supervisor
Michelle Monico
ABSENT:

Council President Lloyd Martin

1. Call to Order at 9:04 a.m.
2. Michael Pawlowski of Nite Club Taxi came before the Commission to request a replacement
medallion for one that was stolen from his vehicle in August 2014 in West Ocean City. Mr.
Pawlowski contacted MSP and the Worcester County Sheriff’s office both of whom refused
to take a report of this incident. Without a replacement medallion, Mr. Pawlowski cannot
operate his taxi in the Town of Ocean City. Ms. Monico stated that this is the first time this
has happened and there is no direction in the Taxi Ordinance of how to handle this type of
situation. Chief Buzzuro suggested the Worcester County Sheriff’s Department be recontacted for the purposes of conducting further investigation. Captain Kirstein explained
that there is a yearly sticker in all taxi cabs as well, so that once a new yearly sticker is placed
on a taxi cab, the medallion would be worthless if the sticker and medallion do not match the
taxi cab they are assigned to. After much discussion and agreement that Mr. Pawlowski’s
medallion was stolen, Mayor Meehan made a MOTION and Councilman Dare SECONDED:
To replace the medallion; Chief Buzzuro will take action in regards to properly recording the
incident; also, there will be a $50.00 administrative fee applied to the replacement
transaction. A vote was taken and unanimously passed by the Police Commission.
3. Chief Buzzuro gave an update on crime statistics for the month of January which shows that
Officer Initiated Calls for Service had an increase of 14.6% over January 2014; Citizen
Initiated Calls for Service had a 14.2% decrease with the total Calls for Service having an
overall 3.4% increase compared to January 2014. During January 2015, traffic stops
increased, Assist Fire Department was cut in half and Assist Other Agencies nearly doubled.
When reviewing the statistics for Week 4 of 2015, there has been a 20% decrease in crime
this year with only 3 burglaries during this timeframe as compared with January 2014 when
there were 25 burglaries. The Department has significantly increased residential checks and
as well as patrolling the neighborhoods and this has certainly reduced the numbers this year.
Chief Buzzuro explained that last winter there were a number of burglaries in Ocean City,
Bethany Beach and South Bethany. Arrests were made in those incidents and additional
arrests have been made in drug sweeps which have lowered the burglary rate tremendously.
It has been a good start overall.

4. Chief Buzzuro advised the Commission that there were 3 CEW/Taser incidents during the
month of January with no actual deployments of the CEW/Taser. There were no injuries to
either suspect or officer.
5. Director of Emergency Services Joseph Theobald gave a review of the Boardwalk Camera
program that was started in 2014. He and Chief Buzzuro agree that the program was hugely
successful and would eventually like to expand the program to cover the entire boardwalk
and certain streets to/from the boardwalk. However, there is no item in the FY16 budget for
such expansion at this time. Mr. Theobald went on to explain that his department has
sufficient personnel to cover this project, with staffing hours being 4:00 p.m. to 4:00 a.m.
seven days per week during the summer months. City Engineer, Terry McGean informed the
Commission that we are also looking to possibly use non-City owned cameras so the Town
will be reaching out to private businesses. Captain Kirstein said at this time, we have some
ability to go mobile with the cameras, i.e., at the Convention Center. This is something that
would be very helpful if this can be expanded. Public Safety Departments will work with the
City Solicitor to draft an arrangement/agreement for working with private businesses. City
Manager David Recor noted that all new council members were shown the City Watch
program and they were all extremely impressed.
6. Lt. Scott Harner reviewed draft changes to the Taxi Ordinance.

The first change recommended is to allow the Chief of Police to send his designee to
taxi hearings. As it is written now, only the Chief can preside over such hearings.

If a medallion holder leases their medallion to drivers and then act as independents,
they should be required to have a separate business license.

Recommend there be a cleaning fee limit of $150

Lost & Found Policy now states drivers must bring lost/found items to the police
department within 7 days. It is recommended that the ordinance be changed to 24
hours.

Recommendations for tier inspections with progressive fees for each month not
inspected.

Taxi permits to expire 12 months from date of issue. This will stagger the workload
throughout the year rather than having them all expire at the same time.

Recommend that once a taxi driver has been de-activated at the end of the season, if
they wish to return to the Town of Ocean City and drive for New Year’s or St. Patty’s
weekends (or other holidays) that they must provide their own clean drug test. At this
time, taxi drivers can be called for a random drug test at any time and many have left
the resort during the winter months. To avoid that situation, they are de-activated
while they are not residing here. Certain drivers will return for holidays but it is
imperative that they have a clean drug test on file before servicing the Town.

 

It is recommended that Temporary Permits be removed from the Ordinance as they
are no longer used

Requirements for denial or suspension of a permit should be the same.

When a random drug test is scheduled the taxi driver has 60 minutes to respond to the
call. If no one does respond, the cost of the notification of $7.50 is billed to the City.
It is recommended that this fee be passed on to the company to recoup the cost of
missed notifications.

Recommended to institute a nominal administrative fee to cover costs of appeals
hearings.

Revisit the working of Section 102-59 pertaining to suspension of drivers.
Lt. Harner will send an updated draft of suggested changes to City Solicitor Guy
Ayres.

7. City Solicitor Guy Ayres informed the Commission that the Public Safety Commission is
working with Uber to come up with state-wide regulations. This will more than likely not
happen until 2016 as there are briefs due by both sides in December 2015. Mr. Ayres stated
that there is a need to decide whether the Town wants to put any regulation in place before
this summer? Also, what impact will Uber have in OC? Drivers of this type of service are
considered vehicles for hire and they could be added to the taxi ordinance which would
require Uber (or Uber-like) vehicles to get a medallion and go through the same process as
the taxi industry. Everyone agreed that we have a great taxi industry in Ocean City and it
would be unfair to them not to regular Uber. Mr. Ayres stated that this regulation would be
hard to enforce and reminded the Police Commission nor the City Council have subpoena
powers so we would not be able to subpoena Uber for their list of drivers or background
information. Councilman Dare agrees that Uber drivers going through the same process to
obtain a medallion would protect Uber drivers and taxi drivers alike and agrees that we
should incorporate this into the taxi ordinance. Councilman Dare made a MOTION to have
Lt. Scott Harner’s ordinance changes made into Ordinance form, have the Taxi Ordinance
modified to include Uber (or generic Uber-type) vehicles and move on to the full Council.
Mayor Meehan SECONDED and after vote it was UNANIMOUSLY approved.
8. City Manager David Recor attended the Neighborhood Watch Awards Banquet on January
30, 2015. He was impressed with the change of venue. He said the banquet was wellattended with good food and a sense of price and accomplishment for the OCPD. There were
6 deserving officers with DFC James Rodriguez winning the Officer of the Year. Lindsay
Richard should be commended for all of her hard work – she did a great job. As well as Mr.
MC – Lt. Scott Harner. Lt. Harner informed the Police Commission that next year, our
Auxiliary Awards Luncheon will be included in the Neighborhood Watch Awards – and that
the Auxiliary Officers are excited about this change.


 

9. City Manager David Recor attended an organizational meeting for the Boardwalk Task Force
held on February 5, 2015. The staff liaisons are Chief Buzzuro, Lt. Mark Pacini and City
Manager David Recor. Greg Shockley is the Chairman of the Committee. Mr. Recor went
on to state that there was good discussion at this first meeting. He commended the Mayor on
the diverse selection of the committee members whose perspective and experience will get
results. The first public hearing is scheduled for tonight, Monday, February 9, 2015 at 6:00
at City Council Chambers. The Task Force will create a report which will then move
forward to City Council. Each public meeting will be recorded by a Court Reporter and
potentially will be available for live streaming.
Meeting Adjourned at 10:08 AM
The next meeting of the Police Commission will be held on Monday, March 9, 2015 at 9:00 AM
at the Public Safety Building, 6501 Coastal Highway, Ocean City, MD 21842


 

Tourism Commission Meeting Minutes
February 9, 2015

The following individuals were in attendance:
Commission Members – Tourism Commission Chair and Council Secretary Mary
Knight; Mayor Rick Meehan; Councilman Dennis Dare; Councilman Matt James; G.
Hale Harrison, HMRA; and Greg Shockley, Maryland State Tourism Development
Board. Staff members present were David Recor, City Manager; Donna Abbott, Tourism
Director; and Larry Noccolino, Convention Center Director. Also present were Andy
Malis, MGH; Melanie Pursel, Chamber of Commerce; and Glenn Irwin, OCDC. Media
representatives present were Zach Hoopes, Ocean City Today; and Joanne Shriner,
Maryland Coast Dispatch.
Mary Knight called the meeting to order at 3 p.m.
Approval of Minutes
The vote was unanimous to approve the minutes from the January 12, 2015 meeting.
Tourism Strategic Plan final draft
Donna Abbott handed out the Tourism Strategic Plan final draft prepared by our
consultant Lyle Sumek. Donna presented an overview of the draft documents. Tourism
Chair Knight asked the commission to review and offer any feedback to Donna before the
next commission meeting. Once reviewed and approved by the commission, the plan will
be presented to the Mayor and Council for their review.
Updates from other Departments & Organizations
Chamber of Commerce
Melanie announced that the chamber is represented this week at the Outdoor Show in
Harrisburg where they are distributing vacation guides and other member promotional
materials. She noted Scott Lenox is also at the show with the Fish in OC booth. She will
meet with Scott before next year’s show to determine if Scott could hand out the guides
instead of the chamber also having a booth. The chamber is also busy gearing up for its
annual Job Fair at the convention center. A meeting for the International Student
Workforce is coming up. The program has been very successful and is serving as a model
program for other jurisdictions. Melanie said the Hospitality Training Program
developed in coordination with Wor-Wic Community College, the chamber, and the
HMRA through EARN Maryland grant program recently conducted training for
hospitality supervisors. Another round of training for front-line personnel will be held in
the coming weeks. On February 11, the chamber will be meeting with local legislators in
Annapolis to talk about priorities. She will attend Tourism Day in Annapolis on Friday,
Feb. 13.

HMRA
G. Hale Harrison announced the next HMRA dinner meeting will be held Feb. 19 at
Touch of Italy. HMRA is gearing up for their annual trade show, which is scheduled for
March 8-9 at the convention center. Booth sales for the show are going well and should
sell out. Hotel Impossible’s Anthony Melchiorri will be the keynote speaker at the trade
show. HMRA is currently redesigning their website with D3 Corp handling the project at
no cost to HMRA.
OCDC
OCDC and Town of Ocean City are moving ahead with the demolition of four buildings
along Somerset Street as part of the Model Block project. The demolition bid package
goes before City Council tomorrow for approval. The bulk of this demolition work will
be paid from a $200,000 grant the OCDC will apply towards the buildings on this block.
The OCDC Public Art Committee met last week and is anticipating a dedication of the
dolphin sculpture this spring. Details and fundraising are being discussed.
OCDC has started its housing application for this coming 2015 summer season.
OCDC starting to book its music events for Sunset Park and Somerset Plaza.
Bob Givarz and Glenn Irwin attended the Legislative Day in Annapolis on Jan. 22 set up
by the Community Development Network.
Maryland Tourism Development Board
Greg Shockley reported that Governor Hogan’s proposed budget has been favorable to
the state tourism office. The office will be awarding local jurisdictions this year’s grants
in full and cutting back in other areas to meet budget cuts in the current fiscal year. Greg
said the state’s new tourism ad campaign looks great and they will soon unveil a new
website. He also will be attending Tourism Day in Annapolis.
Convention Center
Larry Noccolino reported that the ballet scheduled in the Performing Arts Center in
March has sold out and a second show is now being booked to accommodate demand. He
and Frank Miller continue to work together to book additional performances, including A
Christmas Carol play later this year with 12 shows possible. The Performing Arts Center
currently has 34 weekends sold out. The Texas Tenors will return in November. A
microsite for the PAC is currently in development by MGH. The Seaside Boat Show is
this weekend.
Tourism Department
Donna attended a meeting last week with Wicomico County and Worcester County
representatives to work on a marketing plan for sports for the coming year. They will all
be attending the National Association of Sports Commissions Annual Symposium in late
April. This symposium is designed for the sports tourism industry and is set up to enable
one-on-one meetings with events rights holders from across the country. Our amended
agreement to include Worcester has been reviewed by legal from Ocean City and
Worcester and is now back with Wicomico for legal review of the revisions we have
submitted. The charter bus year-round permitting ordinance update supported by the
Tourism Commission was unanimously approved by the Mayor and Council. First

reading of the ordinance was last week and second reading is scheduled at next week’s
council meeting. We are preparing to communicate that change to a year-round charter
bus permit requirement to our marketing partners here in Ocean City and the tour bus
companies that bring business to town. We received word from the state tourism office
that our grant will be issued in the full amount of $363,000. Donna will be attending
Tourism Day in Annapolis this Friday.
Councilman Dare made a motion to go into closed session, seconded by Councilman
James.
The meeting adjourned at 4:30 p.m. The next Tourism Commission meeting will be held
on March 16 at 3 p.m. in Room 214 at the Convention Center.

TRANSPORTATION COMMITTEE 
MEETING MINUTES 
FEBRUARY 10, 2015 
 
1. Call to Order: 
The meeting was called to order at 9:00 am in the Public Works Administration 
Conference Room.  Present were Councilmember Mary Knight, City Manager David Recor, 
Councilmember Dennis Dare, Mayor Rick Meehan, George Thornes, Jim Parsons, Hal Adkins (via 
phone), Terry McGean, Jennie Knapp, Wayne Evans, Ron Eckman, John VanFossen, Tom Dy, Steve 
Ashcraft of Sandpiper Energy, Zack Hoopes and Joanne Shriner 
 
2. Discussion of Bus Purchases 40 Ft. Buses or Articulating Buses:   
 George Thornes gave an overview of the two types of buses that are being considered.  40 Ft. diesel 
buses cost $425,000/bus and have 35 seats and standing room for 18 people.  Articulated diesel 
buses cost $700,000/bus.  Hybrid 40 ft. electric over diesel buses would cost $525,000 and natural 
gas 40 ft. buses $485,000.   Hybrid articulated buses electric over diesel would cost $850,000 and 
natural gas articulated buses would cost $800,000.    
 Mary Knight requested a cost analysis of diesel buses versus alternative fuel source buses, George 
Thornes will provide at next Transportation Committee Meeting. 
 Per Ron Eckman if we went with an alternative fuel source bus some modifications for the garage 
would be necessary: 
o Mechanics would need training; mechanics have no experience in CNG or electric 
vehicles 
o If CNG vehicles were purchased the shop would require retooling to be able to 
work on buses 
o If CNG vehicles were purchased the fleet garage would need explosion proofing 
done to the garage for safety purposes 
o Cost of retooling and explosion proofing fleet garage may be expensive 
 In FY’2014 we are approved by MTA for 3‐40 ft. buses and that cannot be changed at this time.  The 
RFP for this purchase is almost ready to go to MTA for review and will take approximately 90 days; 
approximate date of RFP advertisement August. 
 Steve Ashcraft from Sandpiper Energy updated committee on progress of natural gas to Ocean City.  
Currently in the process of crossing bay from Hoopers to 4th Street.   Projected time frame from 5th 
to inlet November – December 2015; 6th Street to approximately 33rd Street estimated time frame 
January 2016.   Natural gas to 65th Street, estimated time frame 3 years minimum 2 years.   More 
definitive answer to when natural gas will be available at 65th Street will be available this time next 
year.    
 FY’2015 funding is available for 3‐40 ft. buses; the type of bus requested for FY’2015 could be 
changed if desired.  Per Jennie Knapp in FY’2014 we were approved for 3 buses at a budgeted cost 
$450,000/bus; the actual cost per bus to purchase is $425,000; can the savings from this purchase 
be used for FY’2015 purchase of buses regardless of whether we opt to purchase 40 ft. buses or 
articulating buses?  George Thornes will discuss with MTA and report back to Committee 
 A decision of which type of bus, 40 ft. or articulating, in FY’2015 will need to be made soon.  Mayor 
Meehan feels that we need to look into 60 ft. articulating buses for FY’2015; a 40 ft. bus can 
accommodate 53 people total (seated and standing) a 60 ft. articulating bus can accommodate 93 
people.  Per Ron Eckman he did feel that the costs to maintain an articulating 60 ft. bus compared 
to a 40 ft. bus would be more due to increased size; more wiring and more electrical equipment. 
 Question arose can articulating buses be leased – George answered that they could be leased at 
approximately $4000/month plus transportation costs to get buses here and return to 

manufacturer when lease expires.   George will check on these costs; since these numbers were 
obtained some time ago.  Both Jennie Knapp and Mary Knight felt that we should further evaluate 
leasing articulating buses; specifically what funds if any would be reimbursable by MTA/FTA if we 
leased buses and information on parts and maintenance costs associated with leasing buses.  
Mayor Meehan said we would have further discussions on type of bus to purchase once requested 
information is available. 
 
3. Discussion of Design Development of Transportation Campus Plan:  Hal Adkins gave overview of the 
design and development of the Transportation Campus Plan which has been an ongoing seven year 
project.   Overview of history: 
o In February 2008 an Ocean City Transit Facility Needs Study was completed by the KFH 
Group in coordination with funding and requests by MTA 
o The 65th Street Public Works Complex and Transportation Facilities were designed and built 
in 1983.  During this time period the Town’s Transportation fleet was substantially smaller 
in number of vehicles as well as size of buses.   At that time our buses were 27 ft. buses; not 
the 40 ft. buses currently in our fleet. 
o The proposed Transportation Campus Plan project is necessary to upgrade the 
Transportation facilities due to the growth of fleet, staffing and size of vehicles. 
o MTA hired Whitman, Requardt and Associates to perform an overall Campus Plan of the 
Town’s 65th Street Facilities.  This Plan would require looking at not only Transportation 
facilities within the 65th Street complex but also Water and Wastewater future growth 
within the complex. 
o The conceptual Campus Plan – discussed the boat ramp planned for 64th Street, the 
Transportation bus barn and facilities within 65th Street Complex, the Water and 
Wastewater Departments as well as the Fleet Garage. 
o The costs associated with project would be $16.7 million which would include demolition of 
warehouse and rebuilding; and the relocation and reconfiguration of the fuel depot; as well 
as revamping bus barn; and construction of offices on gravel lot on 64th Street.  MTA has 
taken the stance that portions of this rebuilding/revamping the 65th Street complex would 
not be eligible for MTA funding.  According to their evaluation of complex $9.1 million 
would be eligible for funding and $7.6 million would not be eligible for MTA funding.  The 
funding ratio would be 80/10/10; with the Towns match being 10%.  The largest portion of 
the $7.6 million would be office and parking structures to be built on the gravel lot across 
from Public Safety Building. 
o The federal government has funding through “TIGER Grants” (Transportation Investment 
Generating Economic Recovery Grants) for some projects; funding for these projects is 
based on justification and sustainability needs.  Beth Kreider from MTA has been working 
with George on the justification for this project for the Town of Ocean City.   This project 
has been chosen to be submitted for possible TIGER Grant funding along with 2 other 
projects within the State of Maryland.    
o In preparation for submitting TIGER Grant request; MTA will be meeting with Whitman, 
Requardt and Associates for the scoping and design efforts of this project.  Once this 
meeting is completed and the Town has the chance to review the scope of services; Hal 
would like to review with MTA what is and is not eligible for funding within the scope of 
this project.  George Thornes plans to attend the meeting with MTA and Whitman, 
Requardt and Associates; Hal plans to participate via phone call at the present time. 
o Jennie Knapp asked how much the level of funding is for a “TIGER Grant”; at the present 
time we are not certain of that; hope is that it is 100%.   George will find out funding level 
for this type of grant and report back. 

o

If approved and funded using a TIGER Grant the completion of construction of the project 
would have to be completed by September 30, 2022. 

 
 
4. Discussion of Inlet Parking Lot:  Current configuration in inlet parking lot caused some backup issues in 
getting out of the parking during the peak season this year.  Revenue figures show an increase in 
revenue dollars from FY’2013 to FY’2014; however the increase did not meet the anticipated revenue 
that was entered into the budget. 
o Before the lot was redesigned there were four (4) exit lanes each with an attended booth plus 
an emergency lane that is to be used for overflow when needed and emergency responders 
when needed. 
o After reconfiguration 4 or 5 years ago a credit card only lane was installed in lieu of one of the 
attended booths.  This reconfiguration was done based on the thought process that having a 
credit card only lane would speed up the process of exiting; however that did not prove to be 
the case as the public did not use this lane as was anticipated.  Numerous times Supervisors or 
attendants were required to go to credit card lane to assist public and speed up exit process. 
o Many complaints were received throughout summer about exit issues from inlet lot.   Most 
complaints were based on the time it took to exit and the added expense to the public due to 
waiting in line to pay and exit. 
o Public Works Maintenance staff, John VanFossen and Tom Dy, recommend looking at removing 
the credit card lane and replacing that with an attendant lane like the other existing lanes.  This 
they feel would speed up exit process from inlet lot and help to eliminate backups in exiting.   
Per the figures that PW Maintenance showed that the tourists visiting the Town of Ocean City 
gravitate more to the attended booths and do not tend to use the credit card only lane as was 
originally anticipated when reconfiguring lot.   
o In further conversation future needs of inlet lot are being evaluated.  The current system was 
purchased 2 years ago and has an estimated future life expectancy of approximately 3 year.  
The Public Works Maintenance staff is looking into other future alternatives such as a pay by 
phone application for parking.  Dennis talked about transponders such as used by EZ Pass and 
tag readers that have replaced most toll booths within the Miami Florida area.  Terry said that 
he has had discussion with EZ Pass about tag readers and will pursue more in future if feasible.  
Staff and Town still need to evaluate and analyze future plans for inlet lot; to better the flow of 
leaving lot. 
o Mary Knight motioned that we proceed with reconfiguring the current lot, at a cost of $43,000 
($26,000 for the equipment necessary to add an additional manned booth, $12,000 for the 
salary and unemployment costs associated with employee; and $5,000 for the concrete and 
electrical necessary to add the additional manned booth) ; to add the additional manned booth.   
Seconded by Dennis Dare.   Vote was 3 – 0 with Councilman DeLuca absent. 
 
5. Adjournment:  Mary Knight motioned to adjourn meeting; seconded by Dennis Dare.  The next 
Transportation Committee meeting is scheduled for Tuesday, March 10, 2015 at 9 a.m. in the Public 
Works Conference Room. 
 

REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, FEBRUARY 17, 2015
4 – ITEMS PRESENTED BY THE MAYOR AND CITY
COUNCIL
C. Standing Committee Draft Agenda
1.

Recreation and Parks Committee

OCEAN CITY, MARYLAND
RECREATION & PARKS COMMITTEE
Tuesday, February 24, 2015
4:00 P.M.
Northside Park Community Room

AGENDA

1. Call to Order
2. Private Event Application review
3. Update on Prime Timers Week (50+ event in October)
4. Event Charges
5. Private Event Return on Investment formula discussion.
6. Golf Course Spray Irrigation Update
7. City-wide Park and Facility Master Plan
8. Coca Cola Update
9. Dolphin Statue Update
10. Other Business
 
 
11. Closed Session
12. Adjournment

REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, FEBRUARY 17, 2015
5. CONSENT AGENDA
A. Private Event Approval Request for Shenanigans St. Pat’s
5K Run – March 14, 2015

TOWN OF

The White Marlin Capital of the World

TO:
THRU:
FROM:
RE:
DATE:

Agenda Item #

5A

Council Meeting

February 17, 2015

The Honorable Mayor, Council President and Members of Council
David L. Recor, ICMA-CM, City Manager
Lisa A. Mitchell, Private Event Coordinator
Shenanigans Saint Pat’s 5K Run
February 9, 2015

ISSUE(S):

Shenanigans Saint Pat’s 5K Run

SUMMARY:

This annual 5K takes place completely on the Boardwalk concrete
pad east of the Boardwalk.
The applicant requests the Town provide cones, metal fencing and
barricades. The applicant will pick up and drop off all materials
borrowed.

FISCAL IMPACT:

Revenue to the Town is $350.00 for Private Event Fees and
$409.90 for Town Asset and Support Fees, totaling $759.90.
Potential positive economic impact from lodging, food and
beverage, recreation and other incidental expenditures related to
this event.

RECOMMENDATION:

Approve event as presented.
First Class Resort & Tourist Destination

ALTERNATIVES:

No staff alternatives suggested.

RESPONSIBLE STAFF:

Lisa Mitchell, Private Event Coordinator

COORDINATED WITH:

All appropriate departmental staff has reviewed, and the event has
been coordinated with Public Works, the Office of the Fire Marshal
and OCPD.

ATTACHMENT(S):

1)
2)
3)
4)

March 2015 Calendar
Cover Sheet
Application
Town Asset and Support Fees

March
Sun
1

Mon
2

Tue
3

Wed
4

Thu
5

Fri
6

Sat
7

8

9

10

11

12

13

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

31

14

PE - St. Pat’s Parade
PE – Shenanigan’s
5K - TENTATIVE

2015

Ocean City Special Events – Private Events
Name of Event: Shenanigan’s St, Pat’s Run

New Event: No

Date of Event: Saturday, March 14, 2015
Date Application Received: January 8, 2015

Application Fee Paid: Yes

Date Returned from All Departments: January 29, 2015

Private Event Fees: $350.00
Town Asset and Support Fees: $409.90
Total Fees Paid to Town: $759.90

Things to Note:
 This event is a running race that will start on the Boardwalk in front of Shenanigan’s Pub between 3rd and
4th Streets. The runners will head south on the Boardwalk, continue around the pier rides onto the concrete
walkway and follow north to 14th Street. Then the runners will turn around and head south to the finish at
Shenanigan’s Pub on 4th Street.
 The event will take place from 7am until 10am with 1,200-1,500 participants.
 The applicant requests the closure of 4th Street from Baltimore Ave. to the Boardwalk for registration, postrace party and awards. They will also place port-o-lets on the street end.
 The applicant will provide a DJ in front of Shenanigans on the Boardwalk.
 The applicant requests two (2) Police Officers on-site during the event.
 The applicant wishes to erect a tent on Baltimore Avenue.
 The applicant wishes to provide beer in 8 oz. cups underneath the tent.
 The applicant requests 50 cones, 15 sections of metal fencing and 15 barricades from Public Works. The
applicant will pick-up and drop off all items borrowed from Town.
 The applicant will provide medical on site.
 Sponsor of the event would be Shenanigan’s Pub.
Comments from Department Representatives:
 FIRE MARSHAL: The tent last year was placed at the end of the street next to the Boardwalk. There is no
problem with the tent located at the end of the street, as long as it is in the parking spaces, leaving
emergency vehicle access to the Boardwalk. This was explained to the applicant last year when the tent
permit was issued. Access to the Boardwalk must be maintained. Also, a permit for the use of the tent
must be obtained.
 PUBLIC WORKS: Will post 4th Street from Baltimore Ave. to the Boardwalk. Will provide the applicant
with 15 sections of special event fencing, 50 cones and 15 barricades. Total cost to the department is
$409.90.
 POLICE: Will deploy several officers (2-3) from shift to facilitate this event.
 RISK MANAGEMENT: Insurance to be obtained and an insurance certificate to be submitted prior to the
event. Hold harmless agreement needs to be signed.
 EMERGENCY SERVICES, TOURISM, TRANSPORTATION, OCCC, OCBP and RECREATION &
PARKS: No comments or concerns.

Date on Council Agenda: February 17, 2015
Event Approved or Denied:
Other:

DRAFT

Town of Ocean City

Event:

Asset Rate Schedule - Events

Attachment A

Start Date:

End Date:

Update:8/12/14

PER DAY/TASK

Asset Description
Prev Cost
STATIC HARDWARE/EQUIP.
Department of Public Works
Barricade (Type 2) SE, Aluminum (/day)$
5.00
Barricade (Type 3) Wooden -Long (/day)
$
4.00
Barricade (Type 4) Traffic, Plastic (/day)$
4.00
Traffic Cone (/day)
$
2.00

TOC Cost

$
$
$
$

Cost/Hour

O/T Rate

# of Hours

# OT Hours

5.00
4.00
4.00
2.00

# of Days Qty Used Line Cost

1.00
1.00
1.00

M&CC %

Change

Extended Cost
$
-

15.00 $ 75.00
$
15.00 $ 60.00
50.00 $ 100.00

$75.00
$0.00
$60.00
$100.00

$
$
$
$

-

ACTIVE HARDWARE/EQUIP.
Department of Public Works
Pick-up Truck/Operator

$

42.21 $

63.32

2.00

$

84.42

$84.42

$

-

LABOR POSITIONS
Department of Public Works
Maintenance Staff
Supervisor

$
$

27.21 $
36.06 $

40.82
54.09

2.00
1.00

$
$

54.42
36.06

$54.42
$36.06

$
$

-

$

-

Expaination/Description

Beach Patrol
TOTAL RAW COST
M&CC MANDATED CHANGE
TOTAL CONVEYED COST

$ 409.90
$409.90

OCPD and OCVFD assets shall be provided separately and on a case by case basis.
Availability of Assets is not garaunteed and subject to change without notice.
Town of Ocean City needs shall take priority as related to use of Town assets.

Town of Ocean City Confidential

2/9/2015

Page 1

REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, FEBRUARY 17, 2015

6- MISCELLEANEOUS REPORTS AND PRESENTATIONS
A.

Private Event Approval Request and Memorandum of
Understanding for the St. Patrick’s Day Parade – March
14, 2015

TOWN OF

The White Marlin Capital of the World

TO:
THRU:
FROM:
RE:
DATE:

Agenda Item #

6A

Council Meeting

February 17, 2015

The Honorable Mayor, Council President and Members of Council
David L. Recor, ICMA-CM, City Manager
Lisa A. Mitchell, Private Event Coordinator
St. Patrick’s Day Parade and Memorandum of Understanding (MOU)
February 9, 2015

ISSUE(S):

Buck Mann for the Delmarva Irish American Club requests approval
of the St. Patrick’s Day Parade and MOU applicable to 2015 – 2017
dates with a rolling renewal.

SUMMARY:

At the January 13, 2015, Recreation and Parks Committee meeting,
it was recommended that a MOU be prepared for the St. Patrick’s
Day Parade and brought to the Mayor and Council for approval. At
the February 2 Regular Session, the Council voted to proceed with
drafting a MOU.
The MOU summarizes details, in-kind services and responsibilities
of the Town and Delmarva Irish American Club. It lists elements
historically provided by the Town, setting a ceiling on in-kind
service value and defines cancellation terms. The MOU is
recommended at three years with a self-renewing clause.
The St. Patrick’s Day Parade enters its 34th year. The Parade will
take place Saturday March 14, 2015 from 58th Street to 45th Street
with a festival at the 45th Street shopping plaza. The event begins
at 11am and ends by 4pm. Draft beer (12oz) and Irish Coffee (8oz)
will be sold at the festival. Additional details are outlined in the
proposed MOU.

FISCAL IMPACT:

The MOU outlines in-kind services of up to $35,000 for Police,
Transportation and Public Works Asset and Support Fees that have
been historically provided by the Town.
Private Event Fees total $350.00, consisting of a $100 Application
Fee and $250 Space Usage Fee.
Potential positive economic impact from lodging, food and
beverage, recreation and other incidental expenditures related to
this event.

RECOMMENDATION:

Approve the event and MOU as presented.
First Class Resort & Tourist Destination

ALTERNATIVES:

No staff alternatives suggested.

RESPONSIBLE STAFF:

Lisa Mitchell, Private Event Coordinator

COORDINATED WITH:

All appropriate departmental staff has reviewed and the event has
been coordinated.

ATTACHMENT(S):

1)
2)
3)
4)
5)

Calendar
MOU
Asset and Support Fees
Police Department Estimated Costs
Layout

P.O. BOX 158 ● OCEAN CITY, MARYLAND ● 21843-0158

City Hall – (410) 289-8221 ● FAX – (410) 289-8703

~ March 2017 ~

◄ February

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Mon

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Tue

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Wed

April ►

Thu

Fri

Sat

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2

3

4

8

9

10

11
PE – St. Pat’s
Parade TENTATIVE

12

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Notes:

TOWN OF OCEAN CITY
301 BALTIMORE AVENUE
OCEAN CITY, MARYLAND 21842
MEMORANDUM of UNDERSTANDING
BETWEEN
THE MAYOR AND CITY COUNCIL TOWN OF OCEAN CITY, MARYLAND
AND
BUCK MANN FOR DELMARVA IRISH AMERICAN CLUB
SUBJECT: ST. PATRICKS DAY PARADE 2015-2017
Revised: 2/9/15

1. Purpose. This Memorandum of Understanding (MOU) defines the terms by which the
annual St. Patrick’s Day Parade and associated festival (Parade) shall be presented in 2015,
2016 and 2017, provides an automatic approval for a future year and identifies what each
party shall accomplish and by what dates. The Private Event Application for the Parade
and all signed disclosures shall be incorporated into this MOU by reference.
2. Request for Permission to Conduct Event: Mr. Buck Mann, Parade Chairman with the
Delmarva Irish American Club (DIAC), approached the Town of Ocean City (TOC) with a
Private Event Application for the continued annual production of the Parade on Saturday,
March 14, 2015, March 13, 2016 and March 11, 2017 with assistance from TOC. This MOU
follows and incorporates an annual review of a Private Event Application by the City Staff
and application approval by the Mayor and City Council.
3. Event Summary: The Parade enters its 34th year in 2015 as an annual early-Spring event
in Ocean City. At 11:00 a.m., the event begins with a festival of fun, food and drinks at the
45th Street shopping area – the Parade’s destination and termination point. Parade begins
at noon and travels south on Coastal Hwy. from 58th Street to 45th Street. The parade ends
no later than 2:00 p.m. with the festival ending at approximately 4:00 p.m. Draft beer (12
oz.) and Irish Coffee (8 oz.) are sold at the festival. Trophies are presented at festival to
Parade participants. TOC provides assets and infrastructure in support of Parade and its
festival. If weather conditions threaten the event, a decision will be made by DIAC by 9:00
p.m. the evening prior.
4. Scope. This Memorandum of Understanding (MOU) includes the planning, coordination
and execution of Parade and identifies tasks/responsibilities for each party. MOU shall
remain in force with an annual review unless terminated as provided herein.
5. Financial Agreement: TOC shall provide labor and assets as described herein to support
the Parade at no cost to DIAC. Said in-kind support shall not exceed $35,000. Any costs
incurred by TOC for Parade support over and above the $35,000 limit shall be reimbursed
by DIAC upon receipt of invoice. Said support costs shall be agreed to by TOC and DIAC
no later than 10 business days prior to Parade.
6. The attached event diagram(s) provided by DIAC shall be a part of this MOU.
11

7. The following identifies the responsibilities of DIAC:
a. Submit a detailed final site plan of the parade and festival area to the Private
Event Coordinator and TOC Office of the Fire Marshal for review 30-days
prior to the event.
b. Obtain the proper permits from the Office of the Fire Marshal to use tents.
c. Comply with all Federal, State, County, and City statutes, ordinances and
codes. Acquire proper permits where applicable.
d. Set up of Parade and staging area(s) no earlier than 8:30 a.m. on the morning
of the Parade as scheduled above.
e. Set-up Parade layout(s) as approved by Mayor and City Council with the
TOC Private Events Coordinator acting as TOC point of contact.
f. Maintain emergency access to the 45th Street shopping area, its structures and
all fire hydrants located within the impacted area.
g. Breakdown event beginning at no later than 4:00 p.m. on Saturday of the
Parade including the relocation of all trash to lined containers or dumpsters.
It is the responsibility of DIAC to manage all trash clean up within the
impacted area.
h. Provide adequate number of staff/volunteers to responsibly manage Parade,
its festival and projected crowd.
i. Provide proper restroom facilities for projected crowd which may include
comfort stations within and near 45th Street shopping area.
j. Provide the Certificate of Insurance (COI) to include coverage for personal
injury in the amount of $1,000,000.00 single limit, and name the Mayor and
City Council as additional insured. This certificate will be provided to the
Town of Ocean City’s Private Event Coordinator prior to the issuance of this
MOU.
k. Provide full disclosure of income from event and donations made with Parade
revenue to TOC Auditor no later than 45 days post-event.
l. Provide a written post-event summary of attendance and calculated impact on
TOC as a direct result of Parade. DIAC shall report findings to Mayor and
City Council as described in Section 12.
m. DIAC shall read and understand the TOC Event Festival Emergency
Operational Guidelines and, by signing MOU, confirms receipt of said
guidelines.
n. Work with TOC as related to weather forecasting for Parade and decisions to
determine execution plan if weather conditions threaten the Parade, a decision
will be made by DIAC by 9:00 p.m. the evening prior to event.
8. The Town of Ocean City is responsible for providing the following items and services
(currently estimated at $31,354.17):
a. Ocean City Police Department (OCPD) will create a special order detailing
officers to parade detail and traffic enforcement details. See attached Rt90
map traffic pattern modification.
b. Department of Public Works (DPW) shall provide the following items at the
45th Street shopping area and as needed by OCPD for traffic control and
pattern modifications:
i. Two (2) VMS signs
ii. Two (2) judges stands
iii. Six (6) 4’x8’ stage sections
22

c.
d.
e.
f.
g.

iv. Large mobile bleacher and small mobile bleacher unit
v. PA system
vi. 30 folding tables
vii. 250 chairs
viii. Three (3) portable generators
ix. 46 round tables
x. 250 sections of event fence
xi. 65 trash containers
xii. Two (2) trash liner cases
xiii. 630 traffic cones
xiv. 100 traffic barricades
xv. TOC labor and vehicle support as required.
Mark 61st Street to 45th Street according to Parade and OCPD needs.
DPW will advance and place designated items at 45th Street Lot on Friday
prior to Parade and shall place as to not interfere with Friday night
celebration hosted independent of Parade and festival as described herein.
DPW will empty trash containers in the 45th Street shopping area.
Tourism Dept. will post this event on the calendar of events website as well as
include it in upcoming e-blasts if space is available. TOC will include this
event in the distributed event sheet.
Assist DIAC with weather forecasting for Parade and decisions to determine
execution plan if weather conditions threaten the Parade, a decision will be
made by DIAC by 9:00 p.m. the evening prior.

9. Operational Security Provision: In the event of exigent circumstances arising during the
course of Parade, TOC may, of its sole discretion, deploy or divert such public safety
personnel and resources as deemed necessary. In the event of an emergency, the TOC may
cancel the event in the course of its emergency procedures. In the event of inclement
weather, the parties may cancel the event as described herein.
10. TOC may, of its sole discretion, evacuate the Parade and festival site or dismantle the
site for an official evacuation.
11. The TOC Private Events Coordinator shall serve as the Town’s Agent for the planning,
coordination and execution of Parade. Mr. Buck Mann shall serve as the agent for DIAC.
Should any terms of this MOU not be met or should the tasks identified in the timeline not
be accomplished on schedule, TOC may terminate this agreement at its discretion.
12. The term of this MOU shall be three years with adherence to the processes described
herein with an automatic one year extension added annually, forty-five (45) days after the
conclusion of the Parade each year and after a post-event presentation by DIAC to Mayor
and City Council within the same time period. DIAC must complete a Private Event
Application each year as described in Section 2.
13. This MOU shall be effective when signed and may be terminated by either party in the
event of a material breach or as designated herein. Before a material breach termination,
the party citing the material breach shall give the breaching party thirty (30) days written
notice and an opportunity to cure the breach within such period. If terminated for reasons
other than a material breach, the terminating party shall reimburse the non-terminating
party for all out-of-pocket costs to date.
33

14. TOC may request modification to MOU within 60 days post-completion of annual
Parade. Upon request, DIAC shall appear in front of Mayor and City Council for formal
review and discussion of request. If City Council votes to make a change and DIAC chooses
not to comply, this MOU shall be cancelled with no reimbursement to DIAC for work
completed on future events. All monies due from previous event(s) to TOC by DIAC shall
remain enforceable and in a state of collection until total amount due is received including
interest and penalties.
15. In the event a dispute arises regarding this MOU which cannot be resolved by the
parties, the matter shall be submitted to mediation before commencement of litigation or as
agreed by the parties.
16. Non Assignment. This MOU is not assignable by DIAC without the express written
consent of the Mayor and City Council of Ocean City, which consent may be withheld for
any reason at the sole discretion of the Mayor and City Council of Ocean City.
Furthermore, should DIAC cease to be associated with or act as primary producer of
Parade, the Mayor and City Council may terminate this MOU without additional cause
and without reimbursement to non-terminating party for out-of-pocket expenses.
17. No Partnership. This MOU does not create a partnership or any other business entity
or affiliation between the parties, other than to define the respective rights and obligations
of the parties as to the presentation of the Parade event.
18. Final Agreement. This MOU represents the final agreement between the parties
hereto, and shall only be amended or modified by written agreement between the parties.

By: Buck Mann
Delmarva Irish American Club
Representative

David L. Recor
City Manager
For the Mayor and City Council

Date___________________

Date___________________

44

DRAFT

Town of Ocean City

Event:

Asset Rate Schedule - Events

SAINT PATRICK'S PARADE

Start Date:

14-Mar-15

Attachment A

End Date:

14-Mar-15

Update:8/12/14

PER DAY/TASK

Asset Description
Prev Cost
STATIC HARDWARE/EQUIP.
Department of Public Works
Barricade (Type 1) Wooden - A (/day)
Barricade (Type 2) SE, Aluminum (/day)$
5.00
Barricade (Type 4) Traffic, Plastic (/day)$
4.00
Traffic Cone (/day)
$
2.00
55 Gln Trash Container (/day)
$
2.00
55 Gln Trash Liners (per box)
$
25.00
Electronic Mobile Message Board (/hr) $
40.00
Arrow Board (/hr)
$
20.00
Portable Generator
$
25.00
4x4 Stage Platform Section (/day)
Portable Judges Stand (/day)
$
50.00
Small Mobile Bleachers (/day)
$
50.00
Large Mobile Bleachers (/day)
$ 200.00
Premium PA System (/hr)
$
25.00
Folding 6' Table
$
5.00
Chair
$
2.00
Round Table
$
5.00
[Non-Owned Equip. Storage] (/pc/day)

TOC Cost

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

Cost/Hour

O/T Rate

# of Hours

# OT Hours

3.00
5.00
4.00
2.00
5.00
25.00
50.00
25.00
25.00
20.00
125.00
100.00
250.00
25.00
10.00
3.00
10.00
8.00

# of Days Qty Used

Line Cost

M&CC %

Change

Extended Cost
$
-

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

1,250.00
400.00
1,260.00
325.00
50.00
100.00
25.00
25.00
120.00
250.00
100.00
250.00
25.00
300.00
750.00
460.00
-

$0.00
$1,250.00
$400.00
$1,260.00
$325.00
$50.00
$100.00
$25.00
$25.00
$120.00
$250.00
$100.00
$250.00
$25.00
$300.00
$750.00
$460.00
$0.00

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

-

12.00
13.50

$
$
$
$
$
$
$
$
$

1,026.95
6,099.35
1,709.51
912.84
1,026.95

$0.00
$1,026.95
$6,099.35
$0.00
$0.00
$1,709.51
$0.00
$912.84
$1,026.95

$
$
$
$
$
$
$
$
$

-

1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00

250.00
100.00
630.00
65.00
2.00
2.00
1.00
1.00
6.00
2.00
1.00
1.00
1.00
30.00
250.00
46.00

ACTIVE HARDWARE/EQUIP.
Department of Public Works
Beach Tractor/Operator
Forklift/Operator
Pick-up Truck/Operator
Bucket Truck/Operator
Bobcat/Operator
Flatbed Truck/Operator
Flatbed Truck/Operator
Tractor Trailer Truck
Lg Street Cleaner/Operator

$
$
$
$
$
$
$
$
$

86.06
76.07
42.21
76.07
76.07
42.21
42.21
76.07
76.07

$
$
$
$
$
$
$
$
$

129.09
114.11
63.32
114.11
114.11
63.32
63.32
114.11
114.11

Transportation Department
Shuttle/Operator
Tram/Operator/Attendant

$
$

76.07
86.06

$
$

114.11
129.09

2.75
2.75

$
$

209.19
236.67

$209.19
$236.67

$
$

-

LABOR POSITIONS
Department of Public Works
Maintenance Staff
Supervisor

$
$

27.21
36.06

$
$

40.82
54.09

256.00
41.00

$
$

6,965.76
1,478.46

$6,965.76
$1,478.46

$
$

-

$

-

13.50
144.50

40.50

TOTAL RAW COST
M&CC MANDATED CHANGE
TOTAL CONVEYED COST

Expaination/Description

$ 25,355.66
$25,355.66

OCPD and OCVFD assets shall be provided separately and on a case by case basis.
Availability of Assets is not garaunteed and subject to change without notice.
Town of Ocean City needs shall take priority as related to use of Town assets.

Town of Ocean City Confidential

2/9/2015

Page 1

REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, FEBRUARY 17, 2015
6. MISCELLEANEOUS REPORTS AND PRESENTATIONS
B. Private Event Approval Request for 3v3 Live Ocean City
Beach 3v3 Soccer – July 11-12, 2015

TOWN OF

The White Marlin Capital of the World

TO:
THRU:
FROM:
RE:
DATE:

Agenda Item #

6B

Council Meeting

February 17, 2015

The Honorable Mayor, Council President and Members of Council
David L. Recor, ICMA-CM, City Manager
Lisa A. Mitchell, Private Event Coordinator
3v3 Live OC Beach Soccer
February 10, 2015

ISSUE(S):

Raymond C. Hruz, representing Intensity Sports and 3v3 Live,
requests approval to hold a beach soccer tournament for
participants aged 5-18, July 11-12, 2015.

SUMMARY:

While this event is new for Ocean City, the applicant has much
experience, running over 750 3v3 soccer events for the past 10
years, holding tournaments all across the country, and producing
youth leagues and tournaments for basketball, soccer and futsal.
The applicant requests the Town provide trashcans. Department of
Public Works will provide both trash cans and Broyhill boxes. The
applicant must provide their own trashcan liners.
The applicant may bring in a vendor to sell event specific wares.
The applicant will also comply with Beach Patrol’s request to keep
the southernmost section of the event footprint north of Dorchester
Street and going no further north than 1st Street.
The event organizers request 10 parking spaces. If that is not
possible, they still would require parking for the delivery and pickup
of supplies/equipment.
The Recreation and Parks Committee questioned the time of year
the applicant was holding the event. July is preferable as June has
baseball and lacrosse tournaments. August marks the beginning of
fall sports, such as high school tryouts and practices, and the fall
season has home leagues and tournaments. Spring is not an option
because of lacrosse and basketball/softball commitments.

FISCAL IMPACT:

Revenue to the Town includes Private Event Fees of $2,175.00 and
Town Asset and Support Fees of $434.90, totaling $2,609.90.

RECOMMENDATION:

Approve the event as presented.
1st Class Resort & Tourist Destination

ALTERNATIVES:

No staff alternatives suggested.

RESPONSIBLE STAFF:

Lisa Mitchell, Private Event Coordinator

COORDINATED WITH:

All appropriate departmental staff has reviewed, and the event has
been coordinated with Public Works and Beach Patrol.

ATTACHMENT(S):

1)
2)
3)
4)
5)

July 2015 Calendar
Cover Sheet
Town Asset and Support Fees
Application
Layout

P.O. BOX 158 ● OCEAN CITY, MARYLAND ● 21843-0158

City Hall – (410) 289-8221 ● FAX – (410) 289-8703

July
Sun

Mon

Tue

Wed
1

Thu
2

Fri
3

Sat
4

July 4 Concerts and
Fireworks

5

6

7

8

9

10

16

17

23

24

30

31

Concert on Beach

12

13

14

Sundaes in Park
PE – 3v3 Soccer

19

20

21

Sundaes in Park

26

Sundaes in Park

15

Concert on Beach

22

11

PE – 3v3 Soccer

18

PE – Ocean
Games/Swim OC TENTATIVE

25

Concert on Beach

27

PE – Jesus at the
Beach - TENTATIVE

28

PE – Jesus at the
Beach – TENTATIVE

29

PE – Jesus at the
Beach - TENTATIVE

2015

Ocean City Private Events
Name of Event: 3v3 Live Ocean City Beach 3v3 Soccer

New Event: YES

Date of Event: July 11-12, 2015
Date Application Received: November 6, 2014

Application Fee Paid: Yes

Date Returned from All Departments: December 11, 2014

Private Event Fees: $2,175.00
Town Asset & Support Fees: $434.90
Total Fees Paid to Town: $2,609.90

Things to Note:







This event is a beach soccer tournament for participants aged 5 to 18.
While this event is new for 2015, the event organizers have experience in producing events. They have run over 750
3v3 soccer events for the past 10 years. They have held tournaments from Anchorage, AK to Miami, FL. They have
also produced youth leagues and tournaments for basketball, soccer and futsal, which is a variant of soccer that is
played on a smaller field, mainly indoors.
The event organizers will not sell any food or drink, but may bring in a vendor to sell event specific wares. They will
provide event t-shirts to participants, which is paid as part of their team fee.
The event footprint will be north of Dorchester Street and go no further than 1st Street on the beach.
The event organizers request 10 parking spaces. If that is not possible, they will have their referees use public
transportation, or provide their own shuttle service. However, the event organizers and their staff still would require
parking for the delivery and pickup of supplies/equipment.
The applicant requests the town provide trashcans on site.
Expected number of participants is 200-500.
Expected number of spectators is 200-500.
The event organizers are aware of the higher rate for hotels and condos during the summer, but do not see fall as an
option for their event due to “home” leagues and tournaments. Nor is spring viable because of lacrosse and
basketball/softball commitments. In looking at the summer months July is preferable as June has lacrosse, baseball
and lacrosse tournaments and August has fall sports beginning, such as high school tryouts and practices.

Comments from Department Representatives:




Beach Patrol - It’s imperative the event not interfere with the normal patrolling of the beach for safety. The event
must set-up at least 30-feet from the easternmost edge of the Boardwalk/concrete pad to allow OCBP vehicles to
traverse the beach. The event organizer must also establish east/west lanes so OCBP may move from the back of the
beach to the water’s edge. The easternmost field should allow for a buffer zone between the game play and those
beach patrons not affiliated with the event, so an out of bounds ball does not strike an unsuspecting person. The event
organizer must take responsibility to keep these areas open and that their spectators do not set up in these areas. They
should set up the southernmost field north of the Dorchester Street Beach Access so they do not interfere with OCBP
emergency beach access. Lastly, if OCBP clears the beach for lightning, the playing area must also be cleared until
OCBP allows for a safe return to the beach.
Risk Management - Requires insurance coverage to be provided and a certificate naming TOC as additional insured.
Hold harmless agreement has been signed.
Public Works - Needs confirmation on the number of parking for staff and referees. They will provide additional
trash cans for the event, therefore the event organizer should bring enough 55 gallon trash bags for their event. They
provide Broyhill boxes on the beach for other events of this nature. There are no issues with granting approval of this
new event.
Tourism - Believes the soccer event may pose concerns with the timing of season, but will leave that determination to
the other departments that may be impacted.
Transportation - Reminds the Boardwalk trams will be in operation from 11 am until 12 midnight.
Fire Marshal, Recreation & Parks, Convention Center, Police and Emergency Services - Had no comments or
concerns.

Date on Council Agenda: February 17, 2015

DRAFT

Town of Ocean City

Event:

Asset Rate Schedule - Events

3V3 LIVE OC BEACH SOCCER

Start Date:

11-Jul-15

End Date:

Attachment A
12-Jul-15

Update:8/12/14

PER DAY/TASK

Asset Description
STATIC HARDWARE/EQUIP.
Department of Public Works
55 Gln Trash Container (/day)
Broyhill Box (/day)

Prev Cost

$

TOC Cost

2.00 $
$

Cost/Hour

O/T Rate

# of Hours

# OT Hours

5.00
25.00

# of Days Qty Used Line Cost

2.00
2.00

M&CC %

Change

Extended Cost
$
-

16.00 $ 160.00
2.00 $ 100.00

$160.00
$100.00

$
$

-

ACTIVE HARDWARE/EQUIP.
Department of Public Works
Pick-up Truck/Operator

$

42.21 $

63.32

2.00

$

84.42

$84.42

$

-

LABOR POSITIONS
Department of Public Works
Maintenance Staff
Supervisor

$
$

27.21 $
36.06 $

40.82
54.09

2.00
1.00

$
$

54.42
36.06

$54.42
$36.06

$
$

-

$

-

TOTAL RAW COST
M&CC MANDATED CHANGE
TOTAL CONVEYED COST

Expaination/Description

$ 434.90
$434.90

OCPD and OCVFD assets shall be provided separately and on a case by case basis.
Availability of Assets is not garaunteed and subject to change without notice.
Town of Ocean City needs shall take priority as related to use of Town assets.

Town of Ocean City Confidential

2/11/2015

Page 1

Dor.

Talb.

Carol.

1st.

N. Div.

BOARDWALK
1

4

7

2

5

8

3

6

9

10

11

12

REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, FEBRUARY 17, 2015
6 - MISCELLEANEOUS REPORTS AND PRESENTATIONS
C. Private Event Approval Request for Ocean Games/Swim
Ocean City/East Coast SUPCUP – July 18, 2015

TOWN OF

The White Marlin Capital of the World

TO:
THRU:
FROM:
RE:
DATE:

Agenda Item #

6C

Council Meeting

February 17, 2015

The Honorable Mayor, Council President and Members of Council
David L. Recor, ICMA-CM, City Manager
Lisa A. Mitchell, Private Event Coordinator
Ocean Games/Swim OC/East Coast SUPCUP
February 11, 2015

ISSUE(S):

Corey Davis for Swim Ocean City, Inc. requests approval to hold an
World Open Water Swimming Association (WOWSA) sanctioned
swim competition with three (3) distances: 1-mile, 3-mile, and 9mile as well as two (2) paddleboard races on Saturday, July 18,
2015 from 9:00 am until 5:00 pm.

SUMMARY:

The applicant requests the following from the Town of Ocean City:
 A 25’x25’ area of beach at Caroline St., 15th St., 45th St., 92nd
St., 131st St. and 145th St. for the event footprint.
 Use of a PA System for live broadcasts and music.
 Bandstand, bleachers, trashcans and recycling bins.
 N. Division Street and 145th Street be closed to parking from 6
am until 6 pm on the event day.
 Vehicular access on the beach at North Division Street, Caroline
Street and 145th Street for loading/unloading of event supplies.
 Permission to sell event specific items within their footprint.
The applicant withdrew the request for permission to allow alcohol
on the beach at Caroline Street along with a bon fire due to lack of
City support. The applicant will provide an updated site layout.

FISCAL IMPACT:

Revenue to the Town includes $600.00 for Private Event Fees and
$850.85 for Town Asset and Support Fees, totaling $1,450.85.
Swim Ocean City, Inc. is requesting two waivers:
 Swim Ocean City has a main office within Worcester County,
making it eligible to receive up to a 75% discount, or $375, in
their Private Event Fees upon approval of the Mayor and Council.
 Swim Ocean City also requests that Council waive the Town
Asset and Support Fees totaling $850.85.

RECOMMENDATION:

Approve event as presented. Associated fees may be waived as
authorized by the Mayor and Council.
1st Class Resort & Tourist Destination

ALTERNATIVES:

No staff alternatives suggested.

RESPONSIBLE STAFF:

Lisa Mitchell, Private Event Coordinator

COORDINATED WITH:

All appropriate departmental staff has reviewed, and the event has
been coordinated with Public Works, and Beach Patrol.

ATTACHMENT(S):

1)
2)
3)
4)
5)
6)
7)
8)

July 2015 Calendar
Cover Sheet
Town Asset and Support Fees
Application
Layout
Email noting event date
Formal request for 75% discount
Support letter from John Hopkins Brain and Stroke
Rehabilitation Center

July
Sun

Mon

Tue

Wed
1

Thu
2

Fri
3

Sat
4

July 4 Concerts and
Fireworks

5

6

7

8

9

10

16

17

23

24

30

31

11

Concert on Beach

12

13

14

Sundaes in Park

19

20

21

Sundaes in Park

26

Sundaes in Park

15

Concert on Beach

22

18

PE – Ocean
Games/Swim OC TENTATIVE

25

Concert on Beach

27

PE – Jesus at the
Beach - TENTATIVE

28

PE – Jesus at the
Beach – TENTATIVE

29

PE – Jesus at the
Beach - TENTATIVE

2015

Ocean City Private Events
Name of Event: Swim OC

New Event: No

Date of Event: Saturday, July 18, 2015
Date Application Received: November 18, 2014

Application Fee Paid: Yes

Date Returned from All Departments: January 5, 2015

Private Event Fees: $600.00
Private Event Fees with Requested 75% Discount: $225.00
Town Asset & Support Fees: $850.85
Total Fees to Be Paid to Town: $1,075.85

Things to Note:
























Ocean Games is a World Open Water Swimming Association (WOWSA) sanctioned open water swim with three (3)
distances – 1 mile, 3 mile, 9 mile – along the coast of Ocean City. This event includes two (2) paddleboard races –
elite and amateur – that occurs simultaneously with the swim and will be contained within the Division Street and
Caroline Street beach front.
Event raises money for the Johns Hopkins Brain and Stroke Rehabilitation Program.
The event will take place on July 18, 2015 between 9 am and 5 pm.
Set-up will take place on July 18, 2015 beginning at 6 am.
Cleanup of the event will be completed by 7 pm on July 18, 2015.
The event organizer requests a 25’x25’ area of beach at Caroline St., 15th St., 45th St., 92nd St., 131st St. and 145th St.
The event organizer would need to unload/load the following items on the beach: tents, PA system, vendor access
items, bleachers, food and water, paddleboards and kayaks.
The event organizer requests the following from the Town of Ocean City: bandstand, bleachers and recycling bins.
The event organizer requests N. Division Street and 145th Street be blocked off from 6 am until 6 pm.
The event organizer requests vehicular access to the Boardwalk on North Division Street, Caroline Street and 145 th
Street.
The event organizers employ a medical director and will also provide an RN on site.
The event organizers would provide port-o-lets on the street end of 145th Street. They would be delivered the night
before the event, and picked up after 5:00 pm on the day of the race.
The event organizers request to sell event specific items within their footprint.
All finishers would receive medals. There would also be t-shirts and potential cash prizes.
Event organizers would offer a raffle.
Event organizers would erect a tent.
Event organizers would utilize an air-inflated structure.
Event organizers would like to have a bonfire at the event.
Sponsors of the event are Walk on Water, Atlantic Smith Cropper Deeley, Nanticoke River Swim, Swimspire, Live
Wire Media, Frontier Town, Hooper’s Crab House, Rally Helicopters, Ocean Aviation, Donaway Furniture, ABC
Printers and Seacret’s
The event organizer requests to use a finish shoot (inflatable) at the finish line.
The event organizer requests to have North Division St. and 146th St. blocked off to parking -- North Division St. from
7-10 am and 146th St. all day.
The event organizer requests to use a PA system.
The event organizers request from the town –bandstand and bleachers.
The event organizer requests the assistance of the OCBP to support the safety of this event.
Event organizers affirm the OCBP, in conjunction with the race officials and medical personnel, have the ultimate
authority to remove a contestant from the race if the contestant is judged to be physically incapable of continuing the
race without risk of serious injury or death.

Comments from Department Representatives:

RISK MANAGEMENT – Applicant to purchase the proper insurance policy and submit an insurance certificate
naming Town of Ocean City as additional insured prior to the event. Hold harmless agreement signed.






PUBLIC WORKS – Will post Caroline Street, North Division Street, 145 th Street with “no parking 6am-6pm” signs.
Will provide bandstand, bleachers and trash cans. However, need to know the location of the bandstand and
bleachers. The applicant requested recycling bins, but the Town of Ocean City does not provide.
OCBP – Against the request for alcohol on the beach. This not only is against what we are trying to do, but it could be
dangerous and sends the wrong message. Will assist with safety. Will have the normal coverage provided by the Surf
Rescue Technicians (SRTs) on duty. Will schedule additional staff to operate rescue watercraft (PWCs) and have
SRTs on paddleboards along the racecourse. Will also use our area supervisors on ATV’s to keep track of all the
competitors. Estimated cost to the division is $1,800.00; however, we can adjust schedules so there is no additional
cost over the budget. Concern with water temperature for those planning on the long swim and hypothermia. Concern
with the organizer’s ability to provide, place and secure the number of buoys that is planned. Also, concern with the
ability to determine and verify the criteria used to determine eligibility to enter the longer races. How will
competitors who do not complete the entire distance get to the finish area? What criteria will be used to determine
who can enter the paddle board competition? How will each swimmers safety person be screened? The organizers
must inform the beach stand owners impacted by the event and work with them to make sure it’s not affecting their
business negatively. BP met with the applicant following the 2014 event and will have additional meetings as we get
closer to the event date to coordinate and get all concerns addressed. This was a successful event in 2013 and 2014,
and there were no serious safety issues.
REC & PARKS – There is a request for bleachers for this event. Rec &Parks typically does not provide bleachers for
private events on the beach as there is a high potential for damage to the bleachers based upon the uneven base. Prefer
the applicant obtains bleachers from a private rental company versus a valuable asset the Town of Ocean City uses for
its own events and programs.
TRANSPORTATION – Applicant needs to advise Transportation if bus 200 will again need to be rented/reserved for
the event.
FIRE MARSHAL – The event organizer will not be issued a bonfire permit on the beach at Caroline Street during the
summer months. A permit must be obtained for the use of the tents from the Office of the Fire Marshal.
TOURISM – Not in support of alcohol on the beach at the post party bonfire.
OCPD – Not in support of alcohol on the beach
EMERGENCY SERVICES and OCCC – No comments or concerns.

Date on Council Agenda: February 17, 2015
Event Approved of Denied:
Other:

DRAFT

Town of Ocean City
Asset Rate Schedule - Events

Event:

Ocean Games/Swim OC

Start Date:

19-Jul-15

Attachment A

End Date:

19-Jul-15

Update:8/12/14

PER DAY/TASK

Asset Description
Prev Cost
TOC Cost
STATIC HARDWARE/EQUIP.
Department of Public Works
Barricade (Type 4) Traffic, Plastic (/day)$
4.00 $
4.00
Portable Judges Stand (/day)
$
50.00 $
125.00
Small Mobile Bleachers (/day)
$
50.00 $
100.00

Cost/Hour

O/T Rate

# of Hours

# OT Hours

# of Days Qty Used Line Cost

20.00
1.00
1.00

M&CC %

Change

Extended Cost
$
-

1.00 $ 80.00
1.00 $ 125.00
1.00 $ 100.00

$80.00
$125.00
$100.00

$
$
$

-

ACTIVE HARDWARE/EQUIP.
Department of Public Works
Pick-up Truck/Operator

$

42.21 $

63.32

8.00

$ 337.68

$337.68

$

-

LABOR POSITIONS
Department of Public Works
Maintenance Staff
Supervisor

$
$

27.21 $
36.06 $

40.82
54.09

5.00
2.00

$ 136.05
$ 72.12

$136.05
$72.12

$
$

-

$

-

TOTAL RAW COST
M&CC MANDATED CHANGE
TOTAL CONVEYED COST

Expaination/Description

$ 850.85
$850.85

OCPD and OCVFD assets shall be provided separately and on a case by case basis.
Availability of Assets is not garaunteed and subject to change without notice.
Town of Ocean City needs shall take priority as related to use of Town assets.

Town of Ocean City Confidential

2/11/2015

Page 1

REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, FEBRUARY 17, 2015
6 -MISCELLEANEOUS REPORTS AND PRESENTATIONS
D. Request Approval of Conditional Use Application to install
one (1) ground-mounted small wind turbine in the R-2,
Medium Density Residential District – Applicant: James
Motsko

TOWN OF

The White Marlin Capital of the World

TO:
THRU:
FROM:
RE:
DATE:

Agenda Item #

6D

Council Meeting

February 17, 2015

The Honorable Mayor, Council President and Members of Council
David L. Recor, ICMA-CM, City Manager
Kay Stroud, Zoning Analyst
Conditional Use in the R-2, Medium Density Residential, District to permit
installation of one (1) ground-mounted (monopole base) small wind turbine
January 28, 2015

ISSUE(S):

Conditional Use request to allow installation of a ground-mounted
small wind turbine to be located at 400-6th Street.

SUMMARY:

James C. Motsko has requested the Mayor and City Council’s review
of his application to install a ground-mounted small wind turbine.
After the public hearing on December 16, 2014, the Planning and
Zoning Commission favorably recommended forwarding this
request to the Mayor and City Council.
The Commission agrees that the conditions of use put forth in
exhibits by Mr. Motsko supports the Town’s Comprehensive Plan,
identifying appropriate opportunities for instituting wind energy
conservation measures and cost-effective public and private
conservation measures.

FISCAL IMPACT:

Not applicable.

RECOMMENDATION:

Approve Conditional Use request with any amendments deemed
necessary.

ALTERNATIVES:

Amendments to the Commission’s conditions or denial of request.

RESPONSIBLE STAFF:

Kay Stroud, Zoning Analyst

COORDINATED WITH:

R. Blaine Smith, Assistant Director, Planning & Zoning
Revitalized Ocean City: Development and Redevelopment

ATTACHMENT(S):

1)
2)
3)
4)

Transcript
Letter of recommendation
Finding of Fact
Scanned Exhibits from Public Hearing

Reply to: Planning and Zoning Commission
P.O. Box 158
Ocean City, MD 21843
410-289-8855
410-289-8705 fax

December 30, 2014
CERTIFIED MAIL
RETURN RECEIPT REQUESTED
Mr. James C. Motsko
400-6th Street
Ocean City MD 21842
Dear Mr. Motsko:
Re: Pursuant to the provisions of Article II, Section 5, Conditional Uses, a
request has been filed under the provisions of Section 110-334(8), uses permitted by
Conditional Use in the R-2 Medium Residential District, pursuant to Section 110-883 of
the Zoning Code, to permit installation of one (1) ground-mounted (monopole base)
small wind turbine. The site of the request is described as Lot 15, Block 33 of the J E
Evans Development Plat, further described as located on the west side of Edgewater
Avenue and north of 6th Street, on the bayside, and known locally as 400-6th Street, in
the Town of Ocean City, Maryland. (FILE #14-12100002)
On Tuesday, December 16, 2014, the Planning and Zoning Commission
of Ocean City, Maryland conducted a public hearing to consider the above
referenced Conditional Use request to install a small wind turbine. The
Commission considered all testimony and exhibits and voted unanimously (6-0)
to send the Mayor and City Council a favorable recommendation for approval of
the requested permit.
By copy of this letter, the Mayor and City Council will be notified of the
Commission’s recommendation. You are now scheduled to appear before a
regular session of the Mayor and City Council at 6 pm on Tuesday, February 17,
2015 in the Council Chambers of City Hall located at 3rd Street and Baltimore
Avenue in the Town of Ocean City, Maryland. Please be advised that the
Council will make their decision at that time.

Mr. James C. Motsko
400-6th Street
Ocean City MD 21842
Page Two
If we may be of any assistance to you in the meantime, please contact the
office of Planning and Community Development at 410-289-8855.

Sincerely,
Lauren Taylor
Lauren Taylor
Planning and Zoning Commission

cc: Mayor and City Council
David Recor, City Manager
Guy R. Ayres, III, City Solicitor
All Planning Commission Members
William E. Esham, III & Chris Mancini, Attorneys for Commission
J. Stacey Hart & Associates, Inc., PO Box 6, Snow Hill MD 21863
File #14-12100002
Correspondence ‘14

FINDING OF FACT

RE: #14-12100002 – CONDITIONAL USE FOR INSTALLATION OF A SMALL
WIND TURBINE SYSTEM IN THE R-2 ZONING DISTRICT
ACTIVITY TO BE LOCATED AT
JAMES MOTSKO’S RESIDENCE AT 400-6TH STREET

December 22, 2014

1. Population Change:
There has been redevelopment on the south side of 6th Street and Edgewater Avenue
on the bayfront, but the population rate has remained stable.

2. Availability of Public Facilities:
All public facilities either exist on-site and/or available to the site. The wind turbine does
provide an alternative renewable energy resource and does not place demand on the
public system. It may even benefit/compliment the public utility facilities and reduce the
demand on it.

3. Present and Future Transportation Patterns:
There will be no change relative to the installation of the wind turbine.

4. Compatibility with Existing and Proposed Development for the Area:
The neighborhood consists of single family and multi family residential buildings up to
five (5) stories in height. Between 5th and 6th Streets, the redevelopment has included
new structures up to a five (5) story height. The premise to the north will be 71.6’ from
the wind turbine monopole, and it will be more than 120’ from the condominium
redevelopment to the south side of 6th Street. Both of these multi family dwellings are
set back 70 plus feet open distance to the east of the tower, minimizing the impact on
the bay vista. The R-2 District allows buildings 50’ in height with a 10’ setback from the
shoreline. The monopole and turbine is 45’ in height above grade, whereas a building
could be 50’ with a roof which is allowed to exceed that 50’ height. The Islander Condo
adjoining to the north is partially over water and land and the turbine has been located in
such a way to keep it remotely away from this dwelling. It will be subject to the criteria
set forth in Section 110-883, including compliance with the dBA ratings, as submitted in
the documents and reports. The applicant obtained a letter from the Maryland
Department of the Environment stating that the proposed work has been evaluated and

he is not required to obtain a State Tidal Wetlands License or Permit for the proposed
wind turbine installation as submitted to the department.

5. Relationship to the Comprehensive Plan:
The small wind turbine system applied for is consistent with the Comprehensive Plan as
being a Conditional Use in the R-2, Medium Density, Residential Zoning District. It is
also in accordance with the Comprehensive Plan as is set forth in Chapter 7, identifying
opportunities for instituting wind energy conservation measures when appropriate and
cost-effective for public and private conservation measures.

Kay Stroud
From:

Blaine Smith

Sent:
To:

Wednesday, November 26, 2014 3: 51 PM
Kay Stroud

Subject:

FW: Wind Turbine Report CC 2014- 008044

This report can be placed in the conditional use file and forward to the Planning Commission as part of the file.

From: Mark Paddack

Sent: Tuesday, November 25, 2014 7: 16 PM
To: Biaine Smith

Cc: Kevin Kirstein; Todd Wood; Howard Whaley
Subject: Wind Turbine Report CC 2014-008044

Blaine,

Report has been completed and submitted in our RMS system. If you want to forward to Ms. Hart via email, your
call. Thank you. MLP

CC: 2014- 008044

Administrative Detail— Noise

Verification noise meter test at 12636 Selsey Road, West Ocean City, Worcester County, Maryland.

On November 18, 2014, at 0945 hours, I Sgt. Mark L. Paddack met with James C. Motsko at 400 62h Street, Ocean City,
Worcester County, Maryland. Paddack examined the layout of Motsko' s property in preparation to prepare an
administrative report for Mr. Blaine Smith of the Department of Planning and Zoning, Town of Ocean City, Maryland.

Paddack had a previous conversation with staff in Department of Planning and Zoning and with Smith concerning the
Town' s interest in verify noise levels created by a wind turbine proposed on Motsko property at 400 6`h Street. Paddack

also had previous conversations with J. Stacey Hart P. E. of Hart & Associates, Inc. concerning the desire of the Planning
and Zoning Commission ( P& Z) to verify noise level documents submitted by Hart& Associates, Inc. for the manufacturer
ofthe windturbine.

Hart provided Paddack with a location that had an existing wind turbine of the exact dimensions as proposed by Motsko
to the P& Z Commission. That location is the home of Monty Lewis, 12636 Selsey Road, West Ocean City, Worcester
County, Maryland. Hart supplied Paddack with a proposed drawing of the exact location where the wind turbine is
proposed on Motsko' s property. Paddack would later submit two documents to the Records Section of the Ocean City
Police Department for the case file.

On November 18, 2014 at approximate 1010 hours, Paddack met with both Motsko and Hart on the Lewis property in
West Ocean City. The purpose of noise meter testing of the wind turbine was a check for compliance with ANSI
Standards as defined in the Town' s Noise Ordinance, Chapter 30. Later, Lewis was present to answer questions
concerning the wind turbine which was installed in 2009.
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Paddack conducted a pre-calibration procedure of the noise meter instrument prior to taking readings at the Lewis
property. Paddack obtained valid readings using a Cel 440 Unit 1 ( Serial# 078270) noise meter. This meter was factory
calibrated in May, 2014. Paddack has served as a trained noise meter operator for 19 years, serves as an instructor for
the agency in noise enforcement and meter operation, and has served twice as the Noise Unit Supervisor and

Coordinator spanning over 6 years. The meter calibrated as designed and was functioning appropriately for testing.
Paddack observed that the turbine appeared to be functioning appropriately and was later confirmed by Lewis the unit
was operating as designed.

With permission of Lewis, Hart measured an exact distance from the wind turbine to a point which would serve as an

imaginary property line as if on Motsko' s property. The distance was 50 feet. Paddack was siightly up wind from the
turbine during the first test. Then Paddack moved slightly down wind and to the south 50 feet from the wind

turbine. Paddack could not get directly downwind of the turbine due to the environmental structure of the bay' s water
line in relationship to the northwest wind direction. There were no obstructions between Paddack and the turbine
during the testing.

NOAA weather monitoring station located at the Ocean City Municipal Airport reported for November 18, 2014 between
0953 and 1053 hours the following conditions. Sunny and clear, air temperature from 32 to 34 degrees, 38

low

humidity, and northwest wind gusting 13 to 28 mph. Paddack believes these conditions were exceptional for testing
with the exception of the higher level wind gusts which caused leaves and tree limbs to create some additional ambient
noise in the area.

At 1028 hours Paddack conducted a series of test samples of noise emanating from the wind turbine.

A total of 6 readings were attempted with 5 found to be valid and verified by Paddack.
1.
2.
3.
4.

Max 56.7 dBs, Average 53. 8 dBs, Min 51 dBs, 26 second reading from the source of the noise.
Max 56 dBs, Average 52. 1 dBs, Min 47. 6 dBs, 23 second reading from the source of the noise.
Max 57. 5 dBs, Average 54. 4 dBs, Min 50.4 dBS, 11 second reading from the source of the noise.
Max 55.3 dBs, Averege 51. 6 dBs, Min 48.7 dBs, 10 second reading from the source of the noise.

5.

Max 68.4 dBs, Average 59.4 dBs, Min 54.7 dBS, 24 second reading from the source of the noise.

The Town of Ocean City Noise Ordinance is based on ANSI regulations, which prohibit noise levels exceeding 55 dbs
between the hours of 2200 to 0700 hours from an adjoining property line. During day light hours defined as 0700 to
2200 hours noise levels may not exceed 65 dBs.

Paddack notified Motsko and Hart of the reading results which are stored in the noise meter. Based on the readings,

Paddack found the wind turbine to comply with the noise ordinance during day light hours as define by AN51.
The same readings during the night time hours would place the wind turbine in compliance the of noise ordinance as
defined by ANSI with the exception of higher wind speed gusts of post 28 mph.

The low tone swishing sound of the three blades at 28 mph winds pushed the max to 59 dbs. However, at this wind
speed level or greater there is an overall increase in the ambient noise from the wind not just the three blades of the

turbine. Therefore, overall noise from higher gusting winds would overshadow some of the swishing sound of the
blades.

Motsko made the suggestion on filling the tower of the wind turbine with foam insulation to damping the low tone
humming sound which was present during the testing and below the ANSI standard. Hart also acknowledge that the
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manufacturer of the wind turbine has a feature that prevents the blades from spinning to fast during high wind which
could damage the wind turbine.

Paddack cleared the scene at 1105 hours.

All the above events occurred in West Ocean City, Worcester County, Maryland.

3

SITE DATA:
1.

OWNER/ DEVELOPER:

JAMES C. MOTSKO
400 SIXTH STREET

OCEAN qTY, MD 21842
410- 430-2772

ENGINEER:

J. STACEY HART& ASSOCIATES, INC.
POST OFFICE BOX 6 SNOW HILL,
MARYLAND 21863
PHONE: 410- 390.8096

FAX: 877-646- 4365
2.

3.

TAXMAP:

110

PARCEL:

3843

LOTS:

15&

ZONING:

R- 2

HEIGHT= 45. 0
16

HEIGHT= 39. 0

BASE MAP INFORMATION SHOWN HEREON DERIVED FROM SURVEY BY
DON R. BAUMGARTNER, LANO SURVEYOR DATED 7/ 15/ 2010.

EX GROUND

HEIGHT=OA

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JAMES C. MOTSKO RESIDENCE
400 SIXTH STREET
PROPOSED SMALL WIND ENERGY SYSTEM

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August 13, 2010

Cindy

Yoakum

Unit# 1
605 Edgewater Ave.

Ocean City, MD 21843

Dear OC Zoning Board Members,

I am a property owned directly next to 400 Edgewater Ave., proposed site of a small wind turbine. My
condominium sits at the ground level of the " Islander" Condominiums @ 605 Edgewater Ave. I will not

be able to attend the hearing on August 17`", but would like to add my opinion. I am not opposed to the
installation of the turbine, as long as it is quiet...no vibretion, noise or" humming" associated with some
turbines and that it is small and will not interfere with the wonderful views we are so lucky to have at
our bayside location. Stacey Hart has assured me that neither will be the case.

Thank You,

Cindy Yoakum
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10/ 7/ 2014

Skystream tower/ noise information

Page 1 of 2

From: Therese Umholtz< TUmholiz@xzeres.com>
To: jmotsko289< jmotsko289@aol. com>

Subject: Skystream tower/noise information
Date: Tue, Od 7, 2014 4: 16 pm

Helio,

Thank you for contacting us regarding Skystream 3. 7. As you may know, Southwest Windpower went out of
business in February 2013. XZERES Wind acquired the residual assets and intellectual property of Skystream
3. 7 in July 2013. Although we did not acquire the warranty liability associated with Skystreams manufactured
by Southwest Windpower, we are offering tech support ( free of charge) for existing Skystream installations as
well as replacement parts for sale, and assistance with locating service providers for customers when needed.

The fees for service are negotiated between the service provider and the customer directly. XZERES is
manufacturing new Skystreams with several upgrades and full UL 6142, SWCC and MCS certification, as well
as a 5 year limited warranty.

I checked the engineering design documents for the 45' to Ner with 19" bolt pattem ( base plate) that we usually
recommend for use with Skystream 3. 7 and the wall thickness of the tower is 6 mm. This change was made by
Southwest W ndpower in April 2011 for the purpose of greater tower stability and to lower vibration and tower

deflection during turbine operation. The change has had the additional effect of lowering noise output caused
by interaction with the turbine' s internal electronics by approximately 10- 15% in my experience.

I am unable to provide documentation of the tower wall thickness as these design drawings constitute

proprietary intellectual property

I hope you fnd this helpful.

Regards,

Therese Umholtz

Senior Tech Support/ Customer Service
XZERES Skystream 2. 4kW
Sales Representative- Australia, New Zealand. Aiaska
Telecom Applications

ZEnES Skvstream 24kW, 10kV L 50kV 1

x eres.

https:// mail. aol. com/ 38771- 416/ aol- 6/ en- us/ mail/ PrintMessage. aspx

10/ 7/ 2014

REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, FEBRUARY 17, 2015
7 - PUBLIC HEARING
A. Discussion of Flood Maps and Associated Changes to
Town Code

TOWN OF

The White Marlin Capital of the World

TO:
THRU:
FROM:
RE:
DATE:

Agenda Item #

7A

Council Meeting

February 17, 2015

The Honorable Mayor, Council President and Members of Council
David L. Recor, ICMA-CM, City Manager
Terence J. McGean, PE, City Engineer
Discussion of New Flood Insurance Rate Maps and Associated Code Changes
February 12, 2015

ISSUE(S):

Adoption of the new Flood Insurance Rate Maps and related
changes to the Code

SUMMARY:

FEMA notified the City that the proposed Flood Insurance Study for
Ocean City has been completed, all public comments have been
addressed and the appeal process for the proposed new Flood
Insurance Rate Maps has ended. Following the initial review of
these changes at the February 10 Work Session, Council requested
a second review at tonight’s meeting.
The new maps will become effective on July 16, 2015. Changes to
the maps impact the City’s Flood Damage Prevention Ordinance
(Chapter 38) and the City’s Building Code (Chapter 10). Staff is
recommending changes to the Code that adopt the maps while
maintaining our high standards of storm resistant construction.
Either our existing Code or our proposed draft Code revisions must
be submitted to the State National Flood Insurance Program
Coordinator within 1 month.

FISCAL IMPACT:

Based on the new maps, many ocean front properties should see a
significant reduction in their flood insurance rates. Some bayside
properties are likely to see an increase. The cost of construction
should not be impacted by the proposed Code changes.

RECOMMENDATION:

Forward revised Code, per attached draft revisions to Chapter 10
and Chapter 38, to the State NFIP coordinator for review.
Revitalized Ocean City: Development and Redevelopment

ALTERNATIVES:

Make no changes to the existing Code other than flood map
adoption and forward to the State NFIP coordinator for review.

RESPONSIBLE STAFF:

Kevin Brown, Chief Building Official; Terence McGean, City Engineer

COORDINATED WITH:

Blaine Smith, Asst. Planning & Community Development Director;
Robert Nelson, Planner; Gail Blazer, Environmental Engineer

ATTACHMENT(S):

1) Summary Power Point
2) Notification letter from FEMA dated Jan. 16, 2015
3) Proposed revisions to Chapter 10 and Chapter 38

Flood Insurance
Rate Map
RECOMMENDED DRAFT CODE REVISIONS
FEBRUARY 10, 2015

Goal: allow property owners to take
advantage of the lower flood
insurance rates most will recognize
using the new maps, while maintaining
a safe and sustainable community.
“DON’T CHANGE THE FACTS TO ACCOMMODATE THE LAW, CHANGE
THE LAW TO ACCOMMODATE THE FACTS”

Flood Map Comparison
Existing (1986)

Proposed (2015)

Most ocean front properties
located in the V zone.

Most boardwalk front properties
located in A0 Zone

Virtually all property in Ocean City
located in a 1% (100 year) flood
zone with a mapped Base Flood
Elevation (BFE)

Due to beach replenishment, the
dune, and the seawall, there are no
V zones west of the building limit line.
Ocean front properties south of 143rd
street are now located completely
out of the 1% flood zone.

Ocean Place & Starboard Tack
Condo removed from north end
ocean front flood zone during
appeal process.

Most boardwalk front properties out
of the 1% flood zone.

Many parts of Ocean City now
located outside the 1% flood zone
with no mapped Base Flood
Elevation.

Typical 1986 Flood Map

Typical proposed flood map

Insurance implications of new
maps


Almost all ocean front properties will see a significant decrease in their
flood insurance costs due to no longer being located in the V zone
Many other properties will also see a reduction in flood insurance rates
due to no longer being located in the 1% flood zone (V or A)
Properties remaining in the same flood zone as the existing maps are
likely to see an increase in their rates due to overall nationwide rate
increases.
Unfortunately, most mortgage companies may not require flood
insurance if a property is located outside of a mapped 1% flood zone.
Because of this, instead of taking advantage of the ability to get flood
insurance at a much lower rate, many may chose to drop flood
insurance altogether.
Staff recommends that the Council urge every Ocean City property
owner to maintain flood insurance and to work with banks, insurance
agents, property managers and other stakeholders towards this goal.

Building code implications of new
maps

The existing Ocean City flood prevention code (Chap 38) relies
heavily on the FIRM mapped Base Flood Elevations. Therefore if no
action is taken:

There would be no requirement for any minimum first floor elevations
for properties located outside of the 1% flood zone (A, A0, & V). This
would include almost all direct ocean front properties.

Summary of recommended code
changes - Chapter 38



Adopts the new flood maps
Change all elevation references from NGVD 1929 to NAVD 1988 for
consistency with new flood maps (0.80’ difference)
Since all V zones are now located east of the Building limit line, prohibit
construction in the V zone.
Minimum first floor elevation requirements of 16.5 NGVD and high
hazard foundation requirements previously required in the V zone, now
apply to all structures east of the dune setback line (within 75’ of the
beach replenishment project line) regardless of the mapped flood
zone.
Minimum first floor elevation requirement of 3’ above the base flood
elevation for structures in the foundation critical area (within 250’ of the
beach replenishment line), remains the same but add for areas without
a mapped BFE (outside the 1% zone), a minimum first floor elevation 3’
above highest adjacent grade.

Summary of recommended code
changes – Chapter 38 continued
Areas outside the critical foundation area except “downtown”: Previous
requirement was 2’ above the base flood elevation, proposed
requirement is 3’ above the base flood elevation, or for areas without a
mapped BFE (outside the 1% flood zone) 2’ above highest adjacent
grade.
 “Downtown” Previous requirement was at or above the base flood
elevation. Proposed requirement is at the base flood elevation, or for
areas without a mapped BFE (outside the 1% flood zone) at or above
highest adjacent grade.
 Boardwalk front properties must also be at or above the boardwalk
elevation.
 Change the definition of substantial improvement so that cumulative
improvement costs begin 10 years from the date of the proposed
improvement permit application, instead of from initial construction. This
encourages redevelopment and matches the FEMA model ordinance.

V
Zone

V
zone

Elevation Comparisons
Location

Existing
Zone

Existing Min
Elev (code)

Proposed
Zone

Proposed Min Elev.
(with code changes)

City Hall

A/7

8.2

A/5

8

Convention Center

A/6

7.2

A/5

8

Gateway Grand

V/11

15.7

None

15.7

Channel Buoy (West)

A/6

7.2

A/5

8

S. Ocean Drive

A/6

7.2

None

Grnd+2 = +/- 7

14139 Sea Captain

A/6

7.2

None

Grnd +2 = +/- 8

Bonita Beach

A/9

10.2

None

Grnd +2= +/- 10.6

All elevations converted to
NAVD 1988 (NGVD-0.80=NAVD)

Summary of Recommended code
changes – chapter 10

Update all elevations from NGVD 1929 to NAVD 1988

Update all building code references from Standard Southern
Building Code to International Building Code.

DIVISION 2. - CRITICAL AREAS

Sec. 10-221. - Title.
This division shall be known as and called the "Critical Area Foundation Ordinance."
(Code 1972, § 54-1)

Sec. 10-222. - Definitions.
The following terms, wherever used herein, shall have the respective meanings assigned to them
unless a different meaning clearly appears from the context:
Beach area. That area east of the dune setback line, as said dune setback line is defined in section
30-81 of the Code of Ocean City, Maryland.
Critical area. For the purposes of this division, the following two areas:
(1) That area east of the easterly right-of-way line of Baltimore Avenue, lying north of North 26th
Street and south of North 33rd Street.
(2) That area lying east of a point 250 feet west of the beach replenishment project line, lying north
of 33rd Street and south of the division line between the State of Maryland and the State of
Delaware.
Municipal agency. The Department of Planning and Community Development, the office of the City
Engineer, the Planning Commission of Ocean City, and the Board of Appeals of Ocean City.
SSTD 10-93 means the Standard for Hurricane Resistant Residential Construction.
(Code 1972, § 54-2)

Sec. 10-223. - Violations.
Any person who shall construct or erect any structure without complying with the terms, requirements
and provisions of this division shall be deemed to have committed a municipal infraction. In addition to the
penalty herein created, the building official is hereby authorized to issue a stop work order and cause the
same to be posted on any project, structure or building section erected in violation of this division. Any
person thereafter working on the subject property while said stop work order is in effect shall be deemed to
be in violation of this division and subject to the penalties imposed by this section. New and renewal national
flood insurance may be denied for any structure remaining in violation of this division or situated on property
in violation of this division.
(Code 1972, § 54-7)

State law reference— Penalties for ordinance violations, Ann. Code of Md. art. 23A, § 3.
Sec. 10-224. - Occupancy permits.
The building official shall not issue any occupancy permit for any project, building or structure that has
been and remains in violation of this division.
(Code 1972, § 54-8)

Sec. 10-225. - Effective date.
This division shall take effect as of the date of its passage and shall apply to all projects, structures or
buildings, the application for which is received after the date of its passage by any municipal agency. Any

Page 1

project being considered by any municipal agency as of the effective date of this division is exempted
herefrom.
(Code 1972, § 54-9)

Sec. 10-226. - Variances.
(a) A property owner of property in the critical area, or his representative, may seek a variance from the
requirements of this division by application to the construction Board of Adjustments and Appeals of
Ocean City based upon the following conditions:
(1) That the variance is requested for an improvement to a preexisting structure which is minor in
nature and is an accessory use to said preexisting structure (i.e., decks, balconies, porches, etc.).
(2) Failure to grant the variance would result in exceptional hardship to the owner. Economic hardship
shall not be considered exceptional.
(3) Good and sufficient cause exists for granting the variance.
(b) Such a variance may be issued only if the following additional conditions are met:
(1) The applicant demonstrates good and sufficient cause.
(2) The board determines that failure to grant such a variance would result in exceptional
noneconomic hardship to the applicant.
(3) The board determines that the variance will not result in additional threats to public safety or
extraordinary public expense and will not create nuisances, cause fraud or victimization of the
public or conflict with existing local laws or ordinances.
(4) The board determines that the variance is the minimum necessary, considering the flood hazard,
to afford relief.
(5) The board advises the department of natural resources and the Federal Emergency Management
Agency of action taken on variance requests.
(c) The board shall, in deciding on requests for variances, be guided by the following provisions:
(1) The board shall not only consider the effect of such a variance on the structure on which it is to
be added but also on preexisting structures in the area.
(2) The board shall provide, in the event that any variance is provided, that the building permit issued
shall, in writing, indicate:
a.

That the proposed improvement in the preexisting structure is located in a flood zone critical
area.

b.

That flood insurance rates may increase as a result of said variance.

c.

That the proposed improvement to the preexisting building may not be enclosed in any
manner, other than by a railing, and may not be used for purposes of habitation.

(d) Exemptions. For the purposes of this section, the following improvements may be approved by the
building official and are not considered structures requiring board approval for variance requests to
the requirements of this division: any deck, porch, balcony, walkway, fire escape, stairs or fence which
is minor in nature and is an accessory use to a preexisting structure and for which the building permit
issued shall, in writing, indicate:
(1) That the proposed minor improvement may not exceed 1,000 square feet in area.
(2) That the proposed minor improvement to a preexisting building may not be enclosed in any
manner, other than by a railing, and may not be used for purposes of habitation.
(3) Structures built beneath existing buildings for the containment of sprinkler systems and equipment
to retrofit existing high-rise buildings, are hereby exempt from the minimum design requirements

Page 2

of section 10-228, 10-192(a) and 10-195(1) provided that the structures are designed with breaka-way walls, flood vented in accordance with chapter 38 and all equipment elevated to a minimum
of 3.0 feet above the base flood elevation.
(Code 1972, § 54-10; Ord. No. 2008-23, 1-5-2009)

Sec. 10-227. - Municipally owned structures.
Municipally owned structures that are constructed on the oceanfront for the purpose of providing
backup support services for the Beach Patrol or for the protection of existing and future dunes or for the
purpose of aiding the health and comfort of swimmers, bathers or beachgoers on the public beaches of
Ocean City were declared exempt from the provisions of this division by Ordinance No. 1974-19, adopted
December 16, 1974.

Sec. 10-228. - Minimum design requirements.
In all critical areas, as such areas are in this division described, the following design criteria shall apply:
(1) Wind loads. The design wind loads as established by chapter 16 of the International Building
Code and SSTD 10-93 shall be met.
(2) Scour. For the purpose of scour design, all areas above plus 3.52.7 feet above mean sea level in
the Atlantic Ocean, Ocean City, Maryland, 1929 NAVD 1988 datum shall be considered as
eroded, whether or not so eroded. All areas between minus 1.5 2.3 feet mean sea level and plus
3.52.7 feet above mean sea level, though not considered eroded, shall be considered unstable
and of no support.
(3) Impact loads. Between elevations plus 3.52.7 feet and plus 10.59.7 feet above mean sea level,
all supporting structural members located along the north, east and south perimeters of any
structure shall be required to resist an intermittent horizontally applied force, in any westerly
direction, of 100,000 pounds per one-square foot area. This impact loading is in addition to all
other normal design loads.
(4) Exemptions. In that portion of the critical area lying west of a point 175 feet westerly of the beach
replenishment project line, as now defined in chapter 30, article II, division 2 of this Code, all
buildings under 36 feet in height above finished grade are exempted from the provisions of this
section, provided that said structures shall comply with all provisions of the Standard Building
Code, chapter 16,International Building Code and SSTD 10-93, and the general foundation
requirements, division 1 of this article, as the same is or may be amended from time to time.
(5) Buildings partially in critical area. In the event that a structure is constructed in such a manner
that a portion of such building is within a critical area, as in this division defined, and a portion of
such building is without such critical area, that portion of said structure within the critical area shall
meet the minimum design requirements of section 10-228 aforesaid, unless it qualifies as an
exemption under subsection (4) of this section.
(6) Manufactured homes, etc. Placement or construction of mobile homes, manufactured homes and
prefabricated modular units shall be prohibited in the critical area.
(Code 1972, § 54-3; Ord. No. 2000-26(emer.), 8-21-2000; Ord. No. 2001-13, 7-16-2001)

Sec. 10-229. - Plan and certification requirements.
All applicants for building permits for locations within the critical areas shall submit plans to the building
official. These plans shall show, as clearly as is possible, all wind load, scour and impact load design factors
sufficient to meet or exceed the requirements of section 10-228 of this division. In addition, if the proposed
structure is a multifamily, multiunit or multi-business structure, it shall, in addition to the above, bear a
certification by an architect or engineer, properly licensed and certified by the State of Maryland, that the
requirements of section 10-228 of this division have been met or exceeded. The building official may, at his
discretion, require any applicant for a permit to furnish him with additional data.

Page 3

Commented [TM1]: Updated to NAVD 1988 for
consistency

Commented [TM2]: Update to current code

(Code 1972, § 54-4)

Sec. 10-230. - Construction standards.
Any structure erected within the critical area shall conform to the plans approved by the building official
pursuant to this division. In addition, the following requirements shall also apply:
(1) Pilings. Untreated wood piles may only be used when cut off at a level of one foot below the
groundwater table. The groundwater table of any respective site shall be determined by actual
groundwater level measurements at the proposed site. Said measurements shall be taken at sixhour intervals over a continuous period of two weeks in a six-inch open pipe so placed that the
water level within it may rise and fall with the tidal fluctuation. These groundwater level
measurements shall be graphically presented to the building official at the time of the application
for a building permit.
(2) Concrete cover. All exposed structural concrete below an elevation of plus 19.518.7 feet above
mean sea level shall have a two-inch cover of dense structural concrete (150 pounds per cubic
foot) over the reinforcing steel.
(3) Bulkheads. Bulkheads are allowed at the discretion of the building official, provided that the
bulkhead completely surrounds the structure on the north, east and south sides of the foundation.
Such a bulkhead must and shall consist of steel-reinforced concrete walls from elevation plus
15.514.7 feet above mean sea level to plus 5.54.7 feet or lower above mean sea level, securely
fastened to interlocking steel sheet piling to an elevation minus 8.59.3 feet below mean sea level,
except at exposed exterior corners, where said piling shall extend to an elevation minus 13.514.3
feet below mean sea level for a distance of 20 linear feet each way from the corner. Any bulkhead
accepted by the building official shall meet or surpass the scour and impact load requirements of
section 10-228 of this division, and shall meet or surpass the concrete cover requirements of
section 10-230 of this division. In the event the building official approves such a bulkhead, the
building official may, in his discretion, permit in respect to the foundation requirement a variance
from the scour and impact load requirements of section 10-228 of this division. In any and all
events, the approval of a bulkhead meeting the minimum requirements of this section of this
division is at the building official's sole discretion. In the event such a bulkhead is approved, the
building official shall keep available at his office the plans in respect to said bulkhead, and shall,
by letter, inform the department of natural resources of the State of Maryland and the Federal
Emergency Management Agency that such a foundation has been approved and that the plans
for said bulkhead may be inspected at the office of the building official.
(Code 1972, § 54-5)

Sec. 10-231. - Beach area.
In the event that the building official determines that a structure, or part of one, is to be constructed
east of the existing dune setback line, he may impose additional structural requirements in excess of those
in this division created due to added exposure to the elements. The exception shall be mobile homes,
manufactured homes and prefabricated modular units, which shall be prohibited in the critical area.
(Code 1972, § 54-6)

Secs. 10-232—10-250. - Reserved.

Page 4

ARTICLE I. - IN GENERAL

Secs. 38-1—38-30. - Reserved.
ARTICLE II. - FLOOD DAMAGE PREVENTION
DIVISION 1. - GENERALLY

Sec. 38-31. - Definitions and rules of construction.
(a) For the purposes of this article, the following definitions shall apply in the interpretation, enforcement
and intent of this article. When not inconsistent with the context, words used in the present tense
include the future, and words in the singular number include the plural. The word "shall" is always
mandatory and not merely directory.
(b) As used in this article, the following terms shall have the meanings indicated:
Accessory structure. A subordinate building on a lot, the use of which is customarily incidental to the
main or principal building (e.g., sheds, detached garages).
Base flood elevation. The elevation of the flood having a one percent chance of being equaled or
exceeded in any given year (the level of the 100-year flood).
Basement. Any area of the building having its floor subgrade (below ground level) on all sides.
Breakaway wall. A wall that is not part of the structural support of the building and is intended, through
its design and construction, to collapse under specific lateral loading forces without causing damage to the
elevated portion of the building or supporting foundation system.
Building limit line. The oceanfront construction limit line created and described in chapter 106, article
IV of the Code of the Town of Ocean City.
Building permit. The permit as required by the Code of Ocean City, Maryland.
Coastal high-hazard area. The portion of the coastal floodplain having special flood hazards, that is
subject to velocity waters, including hurricane wave wash and tidal waves, and which is designated as a V
zone on the applicable flood maps.
Critical area. For the purposes of this article, the following two areas:
(1) That area east of the easterly right-of-way line of Baltimore Avenue lying north of 26th Street and
south of 33rd Street.
(2) That area lying east of a point 250 feet west of the beach replenishment project line, lying north
of 33rd Street and south of the division line between the State of Maryland and the State of
Delaware.
Department. The Department of Planning and Community Development of Ocean City, Maryland.
Dune setback line. A line located 75 feet westward of the beach replenishment project line. The
purpose of the "dune setback line" is to protect the integrity of any naturally occurring or manmade dunes.
Elevations. Wherever used, plus (+) or minus (-) shall refer to the mean level (NGVDNAVD 1988) of
the Atlantic Ocean datum, United States Coast and Geodetic Survey of Atlantic Ocean, Ocean City,
Maryland.

Page 1

Commented [TM1]: Update datum

Flood or flooding. A general and temporary condition of partial or complete inundation of normally dry
land areas from abnormally high tidal water or rising coastal waters resulting from severe storms, hurricanes
or tidal waves.
Flood maps or flood insurance rate maps. The maps of Ocean City, Maryland, dated March 4, 1986July
16, 2015, which were produced as part of the flood insurance study prepared by the Federal Emergency
Management Agency, and any subsequent revisions thereof as approved by the Federal Emergency
Management Agency.
Floodproof or floodproofing. Any combination of structural and nonstructural additions, changes or
adjustments to structures which reduce or eliminate flood damage to real estate or improved real property,
water and sanitary facilities, structures and their contents.
Grade, highest adjacent. The highest natural elevation of the ground surface prior to construction next
to the proposed walls of a structure.
Grade, post-construction. The final elevations of the ground surface next to the walls of a structure
after construction.
Habitable space. Any area usable for living purposes, which includes sleeping, eating or cooking, or a
combination thereof.
Level of 100-year flood. The highest level of flooding that, on the average, is likely to occur once every
100 years (or has a one percent chance of occurring each year), as shown on the flood insurance rate map
(the base flood elevation).
Lowest floor. The lowest floor of the lowest enclosed area, including basements. An unfinished or
flood-resistant enclosure, usable solely for parking of vehicles, building access or storage in an area other
than a basement area, is not considered a building's "lowest floor," provided that such enclosure is not built
so as to render the structure in violation of the applicable nonelevation design requirements of this article.
Manufactured home. A structure, transportable in one or more sections, which is built on a permanent
chassis and is designed for use with or without a permanent foundation when connected to the required
utilities. The term "manufactured home" does not include a "recreational vehicle" as defined herein.
Manufactured home park or subdivision. A parcel (or contiguous parcels) of land divided into two or
more manufactured home lots for rent or sale.
New construction/structure. For floodplain management purposes, new construction is construction
which commences on or after the effective date of Ordinance No. 1991-10, the floodplain management
regulations adopted by Ocean City, and includes all subsequent additions and improvements.
100-year storm. The level of flooding, water loads, wind speeds, duration, direction and forces which,
when acting simultaneously, result in severe beach erosion and overwash and have a one percent chance
of occurring each year.
Recreational vehicle. A vehicle which is:
(1) Built on a single chassis;
(2) Four hundred square feet or less when measured at the largest horizontal projections;
(3) Designed to be self-propelled or permanently towable by a light duty truck; and
(4) Designed primarily not for use as a permanent dwelling but as temporary living quarters for
recreational, camping, travel or seasonal use.
Substantial damage. Damage of any origin sustained by a structure whereby the cost of restoring the
structure to its before damaged condition would equal or exceed 50 percent of the market value of the
structure before the damage occurred.
Substantial improvement. Any reconstruction, rehabilitation, addition or other improvement of a
structure, the cost of which equals or exceeds 50 percent of the market value of the structure before the
start of construction of the improvement. This term includes structures which have incurred substantial

Page 2

Commented [TM2]: Adopts new maps

damage, regardless of the actual repair work performed. The term does not, however, include either: any
project for improvement of a structure to correct existing violations of state or local health, sanitary or safety
code specifications which have been identified by the local code enforcement official and which are the
minimum necessary to assure safe living conditions, or any alteration of a historic structure, provided that
the alteration will not preclude the structure's continued designation as a historic structure. "Substantial
improvement" is commenced when the first alteration of any structural part of the building is begunshall be
cumulative and ; costs of incremental improvements to a building or structure shall accumulate with respect
to the 50 percent criterion which defines substantial improvement. Improvements shall date back ten years
from the date of each application for building permit.
(Code 1972, § 52A-2; Ord. No. 1997-15, 8-18-1997; Ord. No. 2008-24, 1-5-2009)

Sec. 38-32. - Violations and penalties.
(a) Any person, partnership, joint venture, corporation or other entity violating this article shall, upon
conviction thereof, be deemed guilty of a misdemeanor and shall be subject to a fine of not more than
$500.00. Each day that this article is violated shall be deemed a separate offense.
(b) In addition to the fines and penalties herein described, the Mayor and City Council of Ocean City may
avail itself of any and all civil and equitable remedies for the purpose of stopping continuing violation
of this article.
(Code 1972, § 52A-14)

State law reference— Penalties for ordinance violations, Ann. Code of Md. art. 23A, § 3.
Sec. 38-33. - Purpose and intent; adoption of maps.
(a) The purpose of this article is to provide for adequate minimum standards and procedures for the
construction of new residential and nonresidential structures, including manufactured homes, and for
such structures that are substantially improved so that such structures can be eligible for insurance
under the National Flood Insurance Program and so that the construction of such structures will be in
conformity with recognized construction techniques designed to offer flood protection. Any change in
the delineation of floodplain districts shall be subject to the review and approval of the Federal
Emergency Management Agency (in this article referred to as "FEMA").
(b) The flood insurance rate maps, including the zone designations on said maps and all explanatory
material noted thereon, are hereby incorporated into this article by reference in their entirety. Said
maps shall be kept in the custody of the Department of Planning and Community Development, which
is the department delegated the administrative responsibility by the Mayor and City Council of Ocean
City, Maryland, for the approval and issuance of building permits. Said maps shall be referred to for a
determination of the floodprone and specified hazard areas and the 100-year base flood elevation line
for a calculation of construction requirements for any structure within the incorporated areas of Ocean
City, Maryland, under the provisions of this article.
(Code 1972, § 52A-1)

Sec. 38-34. - Conflicting regulations.
In the event that any provision of this article, other than the provisions of section 38-54, conflicts with
any provision of any other ordinance or if any two provisions of this article conflict with each other, that
provision or ordinance requiring the greatest elevation or most substantial building requirement shall
control. The intention of this section is to give this article, or section therein, precedence over any other
ordinance whose provisions are less severe. However, provisions of all other codes, ordinances, resolutions
and regulations shall be applicable insofar as they are consistent with the provisions of this article and
Ocean City's need to minimize the hazardous conditions and property damage resulting from flood
conditions.

Page 3

Commented [TM3]: Changes to match model flood
ordinance

(Code 1972, § 52A-13)

Secs. 38-35—38-50. - Reserved.
DIVISION 2. - ADMINISTRATION AND ENFORCEMENT

FOOTNOTE(S):
--- (2) --Cross reference— Administration, ch. 2. (Back)

Sec. 38-51. - Nonconforming uses in coastal high-hazard areas (V zones).
Within those areas designated as V zones by the flood maps, all nonconforming uses on land below
the 100-year flood level shall only be expanded or substantially improved if such expansions or
improvements comply with the provisions of this article.
(Code 1972, § 52A-8)

Sec. 38-52. - Review of building permit applications.
Within those incorporated areas of Ocean City, Maryland, designated as special flood hazard areas
by the flood maps, all building permit applications for new construction or substantial improvement of
residential and nonresidential structures, including manufactured homes, shall be reviewed to assure that
all necessary permits have been obtained from agencies as required by federal, state and local law. In
addition, applications shall be reviewed to assure that the proposed construction shall:
(1) Be protected against flood damage.
(2) Be designed or modified and anchored to prevent flotation, collapse or lateral movement of the
structure.
(3) Use construction materials and utility equipment that are resistant to flood damage.
(4) Use construction methods and practices that will minimize flood damage.
(5) Be constructed with electrical, heating, ventilation, plumbing and air conditioning equipment and
other service facilities that are designed and/or located so as to prevent water from entering or
accumulating within the components during conditions of flooding. This requirement shall be
mandatory for all replacement of any service facilities. All new and replaced service facilities or
equipment shall be elevated in accordance with section 38-71 titled minimum elevation
requirements, with the exception that the bottom of all duct work shall be a minimum of one foot
above FEMA Flood Elevation Requirement.
(Code 1972, § 52A-11; Ord. No. 2008-24, 1-5-2009)

Sec. 38-53. - Certifications of elevation and floodproofing.
(a) Within those incorporated areas of Ocean City, Maryland, designated as A1—A30, AO or V zones by
the flood maps, all building permit applications for the construction or substantial improvement of
residential and nonresidential structures, including manufactured homes, shall have indicated thereon
the lowest floor elevation or floodproofing elevation in reference to mean sea level (NGVDNAVD).
Such elevation shall also be shown on the building permit and must be approved as meeting the
requirements of this article by the department prior to the issuance of a building permit. Before a
certificate of occupancy is issued for the structure, the department shall inspect the premises to assure
that the requirements of this article have been met. Before a certificate of occupancy is issued for the

Page 4

Commented [TM4]: Although all of ocean city is no
longer in these flood zones, we still want to keep all building
to certain minimum elevations

structure, the owner shall submit to the department an elevation certificate, prepared by a registered
surveyor, to certify that the requirements of this article have been met.
(b) Before a certificate of occupancy is issued for a nonresidential structure that has been floodproofed in
accordance with section 38-73(a), a certification of floodproofing completed by a registered engineer
or architect must be submitted to the department.
(Code 1972, § 52A-12)

Sec. 38-54. - Variances generally.
(a) An owner of property in zones A1—A30, any AO zone or zones V1—V30, or his representative, may
seek a variance from the requirements of this article by application to the Board of Adjustments and
Appeals of Ocean City. In no instance may a variance to minimum elevation requirement be granted
which would permit a lowest floor (including basement) to be below the base flood elevation.
(b) In deciding on requests for variances, the Board of Adjustments and Appeals shall be guided by the
following provisions:
(1) The effect of the variance on preexisting structures in the area.
(2) That the applicant demonstrates good and sufficient cause.
(3) That failure to grant the variance would result in exceptional noneconomic hardship to the
applicant.
(4) That the variance will not result in increased flood heights, additional threats to public safety or
extraordinary public expense and will not create nuisances or cause fraud on or victimization of
the public or conflict with existing local laws or ordinances.
(5) That the variance is the minimum necessary, considering the flood hazard, to afford relief.
(c) In the event a variance is granted, the board shall provide that the building permit issued shall, in
writing, indicate:
(1) That the proposed structure or proposed addition or proposed improvement is located in a
floodprone area.
(2) That flood insurance rates will increase commensurate with the distance between the lowest floor
or floodproofed level elevation and the base flood elevation.
(3) That the conditions of the variance shall be particularized in an agreement by and between the
property owner and the Mayor and City Council of Ocean City. Said agreement shall be recorded
in the land records of Worcester County and shall be deemed to be a restriction which runs with
the land.
(d) The department shall maintain a record of all variances granted by the board, including the justification
for their issuance. A record of all variances granted shall be provided to the federal insurance
administrator annually.
(Code 1972, § 52A-6)

Sec. 38-55. - Variances for accessory structures.
(a) Within all areas except those located in a V Zonezones A1—A30 or any AO zone, a newly proposed
accessory structure is hereby granted a variance to allow its lowest floor elevation to be below that of
the base flood elevation if all of the following stipulations are met:
(1) A statement shall be placed on the building plans which shall read as follows: "No conversion of
this area to habitable space is to occur unless the lowest floor is elevated to a point above the
base flood elevation. At this site the base flood elevation is ____________."
(2) The floor elevation of the accessory structure shall not qualify as a basement and must be
constructed on grade.

Page 5

Commented [TM5]: V zones are now all outside of the
building limit line

(3) The accessory structure shall be constructed and placed on the building site so as to offer the
minimum resistance to the flow of floodwaters.
(4) The accessory structure shall be firmly anchored to prevent flotation which may result in damage
to other structures.
(5) The accessory structure shall be designed to have low flood damage potential.
(6) The service facilities, such as electrical and heating equipment, shall be elevated one foot above
applicable base flood elevation or be floodproofed.
(7) The accessory structure shall be comprised of no more than 600 square feet and no more than
one story, which will allow construction of a standard two-car garage.
(8) The accessory structures shall be designed to meet or exceed the following minimum criteria:
a.

A minimum of two openings having a total net area of not less than one square inch for every
square foot of enclosed area subject to flooding shall be provided.

b.

The bottom of all openings shall be no higher than one foot above grade.

c.

Openings may be equipped with screens, louvers, valves or other coverings or devices,
provided that they permit the automatic entry and exit of floodwaters.

(b) The applicant shall be made aware that, if the accessory structure is built below the base flood
elevation, the aforesaid structure may be susceptible to higher insurance premium rates for the
structure and its contents.
(c) For accessory structures greater than 300 square feet and up to 600 square feet, the conditions of the
variance shall be subject to an agreement as set forth in section 38-54(c)(3) hereof.
(Code 1972, § 52A-7)

Secs. 38-56—38-70. - Reserved.
DIVISION 3. - FLOOD HAZARD REDUCTION

Sec. 38-71. - Minimum elevation requirements.
(a) Notwithstanding the requirements of any other section of the Code or any lesser requirements of the
Federal Emergency Management Agency, the elevation of the lowest floor, including basement, of any
residential building, structure or manufactured home, or any elevated nonresidential structure, within
Ocean City, Maryland, shall be as follows:
(1) In any V zone, a minimum of 16½ feet above mean sea level (NGVD).Structures prohibited

Commented [TM6]: V zones are now all east of the
building limit line

(2) East of the dune setback line, a minimum of 15.7 feet above mean sea level (NAVD 1988)

Commented [TM7]: This min elevation used to apply to
structures in the V zone, it now applies to structures within
75’ of the beach replenishment line

(32) In the critical area, as defined in this article and in chapter 10, article IV, division 2 (foundation
requirements), outside of the V zoneand west of the dune setback line, a minimum of three feet
above the base flood elevation as shown on the flood insurance rate map or if located in an x
zone or other area without a mapped base flood elevation a minimum of 3’ above the highest
adjacent grade.
(3) In an area east of the easterly right-of-way of Coastal Highway or Philadelphia Avenue and not
in the critical area or a V zone, a minimum of two three feet above the base flood elevation or if
located in an x zone or other area without a mapped base flood elevation, a minimum of two feet
above highest adjacent grade.

Page 6

Commented [TM8]: Maintains 3’ free board for
structures within 250’ of the beach project line in flood
zone. If not in a flood zone, no mapped elevation so
requires 3’ above ground.
Commented [TM9]: More than 250’ from ocean, 3’
freeboard if in a flood zone, 2’ above ground if not.

(4) In the area west of the westerly right-of-way of Coastal Highway or Philadelphia Avenue,
a minimum of three feet above the base flood elevation or if located in an x zone or other area without
a mapped base flood elevation, a minimum of two feet above highest adjacent grade.
a minimum of two feet above the base flood elevation.
(5) In all blocks south of Third Street, except the westerly 150 feet of block 29 and all of block 41 of
the Sinepuxent Beach Company plat, the elevation shall be at or above the base flood elevation
as established by the flood insurance rate map, or if no established base flood elevation, at or
above highest adjacent grade. Property owners elevating buildings only to the base flood
elevation shall be advised of the increased risk of flood damage and potential higher flood
insurance costs.

Commented [TM10]: Maintains no freeboard
requirement downtown

(6) In the area fronting Atlantic Ave from the inlet to 27 Street, in no case shall the lowest floor be
below the elevation of the top of the boardwalk adjacent to the property.
(b) In all cases, the elevations of the post-construction grades of any site shall be such that surface water
drainage shall be to the existing or proposed streets or alleys.
(Code 1972, § 52A-3; Ord. No. 1995-17, 11-6-1995)

Sec. 38-72. - Requirements for residential construction.
(a) All new construction and substantial improvements of residential structures within zones A1—A30
shall have the lowest floor (including basement) elevated according to the requirements of section 3871 of this article.
(b) All new construction and substantial improvements of residential structures within an AO zone shall
have the lowest floor (including basement) elevated to the highest of the following:
(1) The requirements of section 38-71 of this article;
(2) One footThree feet above the highest post-construction grade; or

Commented [TM11]: This is an increase over current
ordinance, AO zone is now ocean front 143-146th so
matches critical area min elevation requirements above

(3) One footThree feet above the highest adjacent grade.
(c) For all new construction and substantial improvements within zones A1—A30 and any AO zone, fully
enclosed areas below the lowest floor used solely for parking of vehicles, building access or storage
in an area other than a basement, that are subject to flooding, shall be designed to automatically
equalize hydrostatic flood forces on exterior walls by allowing for the entry and exit of floodwaters.
Designs for meeting this requirement must either be certified by a registered professional engineer or
architect or meet or exceed the following minimum criteria:
(1) A minimum of two openings having a total net area of not less than one square inch for every
square foot of enclosed area subject to flooding shall be provided.
(2) The bottom of all openings shall be no higher than one foot above grade.
(3) Openings may be equipped with screens, louvers, valves or other coverings or devices, provided
that they permit the automatic entry and exit of floodwaters.
(d) Requirements for residential construction in V zones are set forth in section 38-74 of this article.
(Code 1972, § 52A-4)

Sec. 38-73. - Requirements for nonresidential construction.
(a) All new construction and substantial improvements of nonresidential structures within zones A1—A30
shall have the lowest floor, including basement, elevated according to the requirements of section 3871 or, together with attendant utility and sanitary facilities, shall be floodproofed so that below minimum
elevation requirements specified in section 38-71, the structure is watertight with walls substantially
impermeable to the passage of water and with structural components having the capability of resisting,
hydrostatic and hydrodynamic loads and effects of buoyancy.

Page 7

Commented [TM12]: This keeps this requirement
applicable to entire city

(1) When the floodproofing option is selected, a registered professional engineer or architect shall
develop and/or review structural design specifications and plans for the construction and shall
certify that the design and methods of construction are in accordance with accepted standards of
practice for meeting these requirements.
(2) A floodproofing design which requires human intervention may only be used for additions,
including substantial improvements, to existing nonresidential structures. Human intervention
may not be part of a floodproofing design for new structures as defined in section 38-31
(b) Elevation.
(1) All new construction and substantial improvements of nonresidential structures within any AO
zone shall have the lowest floor (including basement) elevated to the highest of the following:
a.

The requirements of section 38-71 of this article;

b.

Three feet One foot above the highest post-construction grade; or

c.

Three feet One foot above the highest adjacent grade.

(2) In lieu of elevation, a nonresidential structure, together with attendant utility and sanitary facilities,
may be completely floodproofed to the appropriate elevation level as determined above to meet
the floodproofing standard specified in section 38-73(a).
(c) For all new construction and substantial improvements of elevated nonresidential structures in zones
A1—A30 and any AO zones, fully enclosed areas below the lowest floor used solely for parking of
vehicles, building access or storage in an area other than a basement that are subject to flooding shall
be designed to automatically equalize hydrostatic flood forces on exterior walls by allowing for the
entry and exit of floodwaters. Designs for meeting this requirement must either be certified by a
registered professional engineer or architect or meet or exceed the following minimum criteria:
(1) A minimum of two openings having a total net area of not less than one square inch for every
square foot of enclosed area subject to flooding shall be provided.
(2) The bottom of all openings shall be no higher than one foot above grade.
(3) Openings may be equipped with screens, louvers, valves or other coverings or devices, provided
that they permit the automatic entry and exit of floodwaters.
(d) Requirements for nonresidential construction in V zones are set forth in section 38-74 of this article.
(Code 1972, § 52A-5; Ord. No. 1997-15, 8-18-1997; Ord. No. 2000-25, 8-21-2000)

Sec. 38-74. - Development of coastal high-hazard areas (V zones) or east of the dune setback line.
(a) Within those areas designated as V zones by the flood maps or east of the dune setback line as
defined herein, land below the level of the 100-year flood shall only be developed if the new
construction or substantial improvement complies with all of the following:
(1) The structure is located landward of the reach of the mean high tide.
(2) The structure is elevated on pilings and columns so that the bottom of the lowest horizontal
structural member of the lowest floor (excluding the pilings or columns) is elevated in accordance
with section 38-71; and the pile or column foundation and structure attached thereto is anchored
to resist flotation, collapse and lateral movement due to the effects of wind and water loads acting
simultaneously on all building components. Water loading values used shall be those associated
with the 100-year flood. Wind loading values used shall be those required by the Standard
Building Code. A registered professional engineer or architect shall develop or review the
structural design specifications and plans for the construction and shall certify that the design and
methods of construction to be used are in accordance with accepted standards of practice for
meeting the provisions contained in this subsection.

Page 8

Commented [TM13]: Maintains stricter requirements for
direct ocean front properties.

(3) The space below the lowest floor is either free of obstruction or constructed with nonsupporting
breakaway walls, open wood latticework or insect screening intended to collapse under wind and
water loads without causing collapse, displacement or other structural damage to the elevated
portion of the building or supporting foundation system. For the purposes of this section, a
breakaway wall shall have a design safe loading resistance of not less than ten and no more than
20 pounds per square foot. Use of breakaway walls which exceed a design safe loading
resistance of 20 pounds per square foot (either by design or when so required by local or state
codes) may be permitted only if a registered professional engineer or architect certifies that the
designs proposed meet the following conditions:
a.

Breakaway wall collapse shall result from a water load less than that which would occur
during the base flood; and

b.

The elevated portion of the building and supporting foundation system shall not be subject
to collapse, displacement or other structural damage due to the effects of wind and water
loads acting simultaneously on all building components (structural and nonstructural). Water
loading values used shall be those associated with the 100-year flood. Wind loading values
used shall be those required by the Standard Building Code.

c.

Such enclosed space shall be usable solely for parking of vehicles, building access or
storage.

(b) In V zones or east of the dune setback line, fill may not be used for structural support of buildings.
(c) In V zones or east of the dune setback line where fill material is permitted for landscaping or parking
lot foundations, such fill material shall be similar in characteristics and composition to the soil existing
on site.
(d) No manufactured homes or recreational vehicles shall be placed in V zones or within the critical
foundation area.
(e) Permanent manmade alterations of sand dunes which would increase potential flood damage are
prohibited.
(f)

Commented [TM14]: Maintains prohibition on
manufactured housing in the ocean block.

Where temporary dune alterations are permitted to allow foundation construction, the flood mitigation
properties of such dunes shall be fully restored and maintained.
(Code 1972, § 52A-9)

Sec. 38-75. - Manufactured homes and recreational vehicles.
(a) Manufactured homes/buildings and recreational vehicles are prohibited from any V zone or within the
critical foundation area.
(b) Recreational vehicles placed in any location within Ocean City shall either be on the site for fewer than
180 consecutive days and be fully licensed and ready for highway use or meet the permit requirements
of section 38-52 and the elevation and anchoring requirements for manufactured homes in section 3875(c). A recreational vehicle is ready for highway use if it is on its wheels or jacking system, is attached
to the site only by quick-disconnect type utilities and security devices and has no permanently attached
additions.
(c) Manufactured homes that are placed or substantially improved in any location within Ocean City shall
be elevated on a permanent foundation such that the lowest floor of the manufactured home is
elevated to or above the minimum requirements of section 38-71 and shall be securely anchored to
an adequately anchored foundation system in accordance with the minimum standards of appendix H
of the Standard Building Code, 1988 edition. The Town of Ocean City Building Department
(Code 1972, § 52A-10)

Page 9

Commented [TM15]: No longer use the SBC

REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, FEBRUARY 17, 2015
8 – ITEMS REFERRED TO AND PRESENTATIONS FROM
THE CITY MANAGER AND STAFF
A. Ocean City Police Department Annual Report
presented by Police Chief

TOWN OF

25166

The White Marlin Capital of the World
Agenda Item #
Council Meeting

TO:
THRU:
FROM:
RE:
DATE:

8A
February 17, 2015

The Honorable Mayor, Council President and Members of Council
David L. Recor, ICMA-CM, City Manager
Chief Ross Buzzuro
2014 Year-End Report of the Ocean City Police Department
February 9, 2015

ISSUE(S):

OCPD 2014 Year-End Report

SUMMARY:

The Police Department is pleased to present its 2014 Year-End
Report which highlights statistics, achievements and major
accomplishments that occurred during calendar year 2014.
The complete report which will be posted on the OCPD website
following presentation to the Mayor and City Council.

FISCAL IMPACT:

Not applicable

RECOMMENDATION:

Not applicable

ALTERNATIVES:

Not applicable

RESPONSIBLE STAFF:

Chief Ross Buzzuro and Staff

COORDINATED WITH:

Not applicable

ATTACHMENT(S):

Not applicable

REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, FEBRUARY 17, 2015
9 – ITEMS REFERRED TO AND PRESENTATIONS FROM
THE CITY SOLICITOR
A. Second Reading – Ordinance 2015-02 to Adopt FY15
Budget Amendment #1

TOWN OF

The White Marlin Capital of the World

TO:
THRU:
FROM:
RE:
DATE:

Agenda Item #

9$

Council Meeting

February 17, 2015

The Honorable Mayor, Council President and Members of Council
David L. Recor, ICMA-CM, City Manager
Jennie Knapp, Budget Manager
Ordinance 2015-02 for FY 15 Budget Amendment #1
February 9, 2015

ISSUE(S):

Second reading of Ordinance for FY 15 Budget Amendment #1

SUMMARY:

The budget amendment appropriates an additional $855,680 from
fund balance to cover Council approved expenditures for street
paving, Beach Patrol headquarters, the Town’s local match for
repaving of runway 14/32 and the transfer of Beautification
donations to fund a water feature at the Convention Center.
An additional $682,076 of appropriated fund balance is included to
cover prior year purchase orders and items approved in the FY 14
budget but not purchased. Items included are advertising and TAB
funds, painting and carpet at City Hall and Northside Park patio
resurfacing. $350,000 of the savings in retiree health insurance
has been used to reduce revenue estimates for Emergency Medical
Service billing, parking revenue and parking fines.

FISCAL IMPACT:

The amount taken from prior year reserves (fund balance)
increases $1,537,756 from $931,828 in the FY 15 Adopted Budget
to $2,469,584. Fund balance remains at or above the 15% of
annual expenditures policy target.

RECOMMENDATION:

Ratify ordinance.
Financially Sound Town Government

ALTERNATIVES:

Make additional changes to the FY 15 Budget

RESPONSIBLE STAFF:

Jennie Knapp, Budget Manager

COORDINATED WITH:

Not applicable

ATTACHMENT(S):

1) Budget amendment ordinance
2) Detail of changes

ORDINANCE 2015TOWN OF OCEAN CITY
OPERATING BUDGET
FISCAL YEAR 2015

ADOPTED
FY-2015

SOURCE
Section I, General Fund:
A. Anticipated Revenue:
Property Taxes
Other Taxes
Licenses and Permits
Revenue From Other Agencies
Charges For Services
Fines and Forfeitures
Other Revenue
Prior Year Reserves
Total Revenue
B. Anticipated Expenditures:
General Government
Public Safety
Public Works/Beach Maintenance
Sanitation and Waste Removal
Highways and Streets
Economic Development -Tourism
Culture and Recreation
Debt Service
Sub Total
To Transportation Fund
To Airport Fund
To Convention Center Fund
To Vehicle Trust Fund
To Capital Projects
Total Expenditures

AMENDMENT # 1
FIRST READING

AMENDMENT # 1
SECOND READING

$

42,089,670 $
16,520,600
4,062,570
4,855,273
9,497,633
710,000
567,759
931,828

42,089,670 $
16,520,600
4,098,062
5,144,023
9,242,633
660,000
541,409
2,469,584

42,089,670
16,520,600
4,098,062
5,144,023
9,242,633
660,000
541,409
2,469,584

$

79,235,333 $

80,765,981 $

80,765,981

$

4,000,086 $
34,216,710
5,302,911
5,616,940
5,402,696
7,184,880
7,697,061
5,220,163

4,052,123 $
34,404,382
5,412,006
5,606,434
5,404,200
7,383,494
7,743,194
5,220,163

4,052,123
34,404,382
5,412,006
5,606,434
5,404,200
7,383,494
7,743,194
5,220,163

$

74,641,447 $
1,300,787
262,069
1,480,310
0
1,550,720

75,225,996 $
1,300,787
328,069
1,520,710
90,419
2,300,000

75,225,996
1,300,787
328,069
1,520,710
90,419
2,300,000

$

79,235,333 $

80,765,981 $

80,765,981

ADOPTED
FY-2015

SOURCE

AMENDMENT # 1
FIRST READING

AMENDMENT # 1
SECOND READING

Section II, Water Fund:
A. Anticipated Revenue:
Water Sales
Water Fixture Charge
Service Charges
Capacity/Impact Fees
Prior Year Reserves

$

3,748,313 $
3,489,335
189,261
89,964
0

3,748,313 $
3,489,335
189,261
89,964
111,168

3,748,313
3,489,335
189,261
89,964
111,168

Total Revenue

$

7,516,873 $

7,628,041 $

7,628,041

Personal Services
Non-Personal Services
Debt Service
Capital Outlay

$

2,081,064 $
3,172,165
743,044
1,520,600

2,065,064 $
2,907,333
743,044
1,912,600

2,065,064
2,907,333
743,044
1,912,600

Total Expenditures

$

7,516,873 $

7,628,041 $

7,628,041

$

3,332,166 $
1,088,620
3,514,982
1,300,787
0
0

3,332,166 $
1,096,036
5,236,772
1,300,787
33,052
292,068

3,332,166
1,096,036
5,236,772
1,300,787
33,052
292,068

$

9,236,555 $

11,290,881 $

11,290,881

Personal Services
Non-Personal Services
Capital Outlay

$

3,637,046 $
3,267,509
2,332,000

3,637,046 $
3,486,060
4,167,775

3,637,046
3,486,060
4,167,775

Total Expenditures

$

9,236,555 $

11,290,881 $

11,290,881

B. Anticipated Expenditures:

Section III, Transportation Fund:
A. Anticipated Revenue:
Bus Revenue
Train Revenue
Federal and State Grants
Transfer-In From General Fund
Capital Asset Sales
Prior Year Reserves
Total Revenue
B. Anticipated Expenditures:

ADOPTED
FY-2015

SOURCE

AMENDMENT # 1
FIRST READING

AMENDMENT # 1
SECOND READING

Section IV, Wastewater Fund:
A. Anticipated Revenue:
Wastewater Treatment Charges
Service Charges
Capacity/Impact Fees
Build America Bond Subsidy
Prior Year Reserves

$

11,388,335 $
1,000,992
157,080
128,710
77,514

11,388,335 $
1,102,585
157,080
128,710
806,276

11,388,335
1,102,585
157,080
128,710
806,276

$

12,752,631 $

13,582,986 $

13,582,986

Personal Services
Non-Personal Services
Debt Service
Capital Outlay

$

4,145,170 $
3,625,632
3,652,829
1,329,000

4,145,170 $
3,770,748
3,652,829
2,014,239

4,145,170
3,770,748
3,652,829
2,014,239

Total Expenditures

$

12,752,631 $

13,582,986 $

13,582,986

$

654,711 $
338,728
79,124
262,069
0

654,711 $
338,728
79,124
328,069
20,784

654,711
338,728
79,124
328,069
20,784

$

1,334,632 $

1,421,416 $

1,421,416

Personal Services
Non-Personal Services
Debt Service
Capital Outlay

$

316,557 $
875,098
142,977
0

316,557 $
895,882
142,977
66,000

316,557
895,882
142,977
66,000

Total Expenditures

$

1,334,632 $

1,421,416 $

1,421,416

Total Revenue
B. Anticipated Expenditures:

Section V, Airport Fund:
A. Anticipated Revenue:
Fuel Sales
Rents and Other Revenue
Service Charges
Transfer-In From General Fund
Prior Year Reserves
Total Revenue
B. Anticipated Expenditures:

ADOPTED
FY-2015

SOURCE

AMENDMENT # 1
FIRST READING

AMENDMENT # 1
SECOND READING

Section VI, Municipal Golf Course Fund:
A. Anticipated Revenue:
Service Charges
Sales and Concessions
Other Revenue
Prior Year Reserves
Total Revenue
B. Anticipated Expenditures:
Personal Services
Non-Personal Services
Transfer to General Fund
Capital Outlay
Total Expenditures

$

1,633,496 $
415,366
63,600
0

1,633,496 $
415,366
63,600
1,994

1,633,496
415,366
63,600
1,994

$

2,112,462 $

2,114,456 $

2,114,456

$

1,077,936 $
1,024,758
9,768
0

1,077,936 $
1,026,752
9,768
0

1,077,936
1,026,752
9,768
0

$

2,112,462 $

2,114,456 $

2,114,456

$

1,770,900 $
1,543,906
1,170,000
1,480,310
2,139,496
0

1,770,900 $
1,543,906
1,170,000
1,520,710
2,140,328
0

1,770,900
1,543,906
1,170,000
1,520,710
2,140,328
0

$

8,104,612 $

8,145,844 $

8,145,844

$

2,965,935 $
1,600,585
3,398,092
100,000
40,000

2,965,935 $
1,601,417
3,398,092
100,000
80,400

2,965,935
1,601,417
3,398,092
100,000
80,400

$

8,104,612 $

8,145,844 $

8,145,844

Section VII, Convention Center Fund:
A. Anticipated Revenue:
Service Charges
State and County Grants
Food & Beverage Tax
Transfer-In From General Fund
Prior Year Reserves
Contributed Equity
Total Revenue
B. Anticipated Expenditures:
Personal Services
Non-Personal Services
Debt Service
Transfer to Capital Reserves
Capital Outlay
Total Expenditures

ADOPTED
FY-2015

SOURCE

AMENDMENT # 1
FIRST READING

AMENDMENT # 1
SECOND READING

Section VIII, Information Technology Fund:
A. Anticipated Revenue:
Service Charges To Other Funds
Prior Year Reserves

$

1,985,026 $
0

1,985,026 $
17,921

1,985,026
17,921

$

1,985,026 $

2,002,947 $

2,002,947

Personal Services
Non-Personal Services
Capital Outlay

$

987,993 $
997,033
0

987,993 $
1,014,954
0

987,993
1,014,954
0

Total Expenditures

$

1,985,026 $

2,002,947 $

2,002,947

$

5,208,233 $
0

4,808,233 $
25,637

4,808,233
25,637

$

5,208,233 $

4,833,870 $

4,833,870

Personal Services
Non-Personal Services
Debt Service
Capital Outlay

$

1,820,690 $
3,387,543
0
0

1,749,690 $
3,084,180
0
0

1,749,690
3,084,180
0
0

Total Expenditures

$

5,208,233 $

4,833,870 $

4,833,870

Total Revenue
B. Anticipated Expenditures:

Section IX, Service Center Fund:
A. Anticipated Revenue:
Service Charges To Other Funds
Prior Year Reserves
Total Revenue
B. Anticipated Expenditures:

ADOPTED
FY-2015

SOURCE

AMENDMENT # 1
FIRST READING

AMENDMENT # 1
SECOND READING

Section X, Vehicle & Equipment Trust Fund:
A. Anticipated Revenue:
Service Charges To Other Funds
Transfer From General Fund
Sale of Assets
Prior Year Reserves

$

2,243,297 $
0
129,709
0

2,243,297 $
90,419
129,709
255,427

2,243,297
90,419
129,709
255,427

$

2,373,006 $

2,718,852 $

2,718,852

Non-Personal Services
Debt Service
Transfers Out
Capital Outlay

$

744,352 $
0
0
1,628,654

744,352 $
0
0
1,974,500

744,352
0
0
1,974,500

Total Expenditures

$

2,373,006 $

2,718,852 $

2,718,852

$

2,291,711 $
50,000
0

2,291,711 $
50,000
347

2,291,711
50,000
347

$

2,341,711 $

2,342,058 $

2,342,058

$

257,074 $
2,084,637
0

257,074 $
2,084,984
0

257,074
2,084,984
0

$

2,341,711 $

2,342,058 $

2,342,058

Total Revenue
B. Anticipated Expenditures:

Section XI, Risk Management Fund:
A. Anticipated Revenue:
Service Charges To Other Funds
Interest Earned
Prior Year Reserves
Total Revenue
B. Anticipated Expenditures:
Personal Services
Non-Personal Services/Claims
Capital Outlay
Total Expenditures

ADOPTED
FY-2015

SOURCE

AMENDMENT # 1
FIRST READING

AMENDMENT # 1
SECOND READING

Section XII, Pension Trust Funds:
A. Anticipated Revenue:
Employer Contributions
Employee Contributions
Investment Earnings
Total Revenue
B. Anticipated Expenditures:
Benefit Payments
Non-Personal Services
Reserve for Employee's Retirement
Total Expenditures

$

5,954,153 $
1,575,000
4,500,000

5,954,153 $
1,575,000
4,500,000

5,954,153
1,575,000
4,500,000

$

12,029,153 $

12,029,153 $

12,029,153

$

4,850,000 $
385,000
6,794,153

4,850,000 $
385,000
6,794,153

4,850,000
385,000
6,794,153

$

12,029,153 $

12,029,153 $

12,029,153

$

3,825,402 $
220,000
350,000

3,825,402 $
220,000
350,000

3,825,402
220,000
350,000

$

4,395,402 $

4,395,402 $

4,395,402

$

1,080,000 $
95,000
3,220,402

1,080,000 $
95,000
3,220,402

1,080,000
95,000
3,220,402

$

4,395,402 $

4,395,402 $

4,395,402

Section XIII, OPEB Trust Funds:
A. Anticipated Revenue:
Employer Contributions
Employee Contributions
Investment Earnings
Total Revenue
B. Anticipated Expenditures:
Benefit Payments
Non-Personal Services
Reserve for Retiree Health
Total Expenditures

ADOPTED
FY-2015

SOURCE

AMENDMENT # 1
FIRST READING

AMENDMENT # 1
SECOND READING

Section XIV, General Capital Projects Fund:
A. Anticipated Revenue:
Critical Areas Mitigation
Stormwater Mitigation
Sidewalk Installation
Private Contributions
General Fund Contribution
Inlet Lot Parking Revenue
Total Revenue

0
0
0
0
1,550,720
270,000

25,000
25,000
2,321
75,000
2,300,000
270,000

25,000
25,000
2,321
75,000
2,300,000
270,000

1,820,720 $

2,697,321 $

2,697,321

0
1,300,720
0
250,000
270,000

125,000
2,002,321
50,000
250,000
270,000

125,000
2,002,321
50,000
250,000
270,000

1,820,720 $

2,697,321 $

2,697,321

$

79,235,333 $
7,516,873
9,236,555
12,752,631
1,334,632
2,112,462
8,104,612
1,985,026
5,208,233
2,373,006
2,341,711
12,029,153
4,395,402

80,765,981 $
7,628,041
11,290,881
13,582,986
1,421,416
2,114,456
8,145,844
2,002,947
4,833,870
2,718,852
2,342,058
12,029,153
4,395,402

80,765,981
7,628,041
11,290,881
13,582,986
1,421,416
2,114,456
8,145,844
2,002,947
4,833,870
2,718,852
2,342,058
12,029,153
4,395,402

$

148,625,629 $

153,271,887 $

153,271,887

(26,101,708)

(26,647,807)

(26,647,807)

122,523,921 $

126,624,080 $

126,624,080

1,820,720

2,697,321

124,344,641 $

129,321,401 $

$

B. Anticipated Expenditures:
St. Louis Avenue Phase III
Street Paving
Beach Patrol Headquarters
Canal Dredging
Reserve for Future Capital Projects
Total Expenditures

$

Section XIV, All Funds Expenditure Summary:
General Fund
Water Fund
Transportation Fund
Wastewater Fund
Airport Fund
Municipal Golf Course Fund
Convention Center Fund
Information Technology Fund
Service Center Fund
Vehicle & Equipment Trust Fund
Risk Management Fund
Pension Trust Funds
OPEB Trust Fund
Sub Total
LESS: Interfund Transfers
Total Expenditures

$

Capital Projects Fund - General
Grand Total

$

2,697,321
129,321,401

Section XV, Special Authorization - Budget Manager:
The Budget Manager shall be authorized to reallocate departmental appropriations among the various
objects of expenditures as she deems necessary. Such changes shall be approved by the Finance
Administrator & City Manager.
Section XVI, Restrictions - City Manager:
A. The utilization of any contingency appropriation shall be accomplished only with prior
authorization from the Mayor and Council.
B. Utilization of appropriations established in the Capital Improvement Fund may be
accomplished only with the express approval of the Mayor and Council.
Section XVII, Tax Rate:
An Ad Valorem Tax Rate of $0.4704 per $100 of assessed valuation of real property and a rate of $1.29
per $100 of assessed valuation of corporate and personal property tax is required to fund this budget.
INTRODUCED at a meeting of the City Council of Ocean City, Maryland held on January 20, 2015.
ADOPTED AND PASSED, as amended, by the required vote of the elected membership of the City Council
and approved by the Mayor at its meeting held on February 17, 2015.

DAVID L. RECOR, CITY MANAGER

RICHARD W. MEEHAN, MAYOR

KELLY L. ALLMOND, CITY CLERK

LLOYD MARTIN, PRESIDENT

MARY P. KNIGHT, SECRETARY
ADOPTED:
Date
MOTION TO ADOPT BY:
MOTION SECONDED BY:
VOTE:

FOR:

AGAINST:

Changes from Adopted Budget:
General Fund Revenue:
Licenses and Permits
Revenue From Other Agencies

Charges for Services

Fines and Forfeitures
Other Revenue

Appropriated Fund Balance

35,492 Prior Year Stormwater Management and Critical Areas
project balances
288,750 135,647 Grant for network backup appliance; 88,393
Homeland Security grants; 25,675 Hazardous Materials
grant; 4,302 Violence Against Women grant; 34,733
prior year grant balances brought forward
(255,000) (200,000) reduction of estimate for Emergency Medical
Service billing; (55,000) Street and Inlet Lot parking
revenue estimates;
(50,000) Parking Fines
(26,350) (45,000) revenue estimate for Public Safety building
rental; 17,500 Paramedic Foundation donation; 950
Beach wheelchair donation; 200 miscellaneous donation
1,537,756 699,280 street paving project increase; 491,355 prior
year purchase orders; 66,000 Town's local match for
runway 14/32 repaving; 50,000 Additional funds for
Beach Patrol headquarters project; 40,400 Use of
Beautification donations for Convention Center water
feature; 43,429 advertising due from FY 14 formula;
58,066 FY 14 unspent TAB funds; 65,000 FY 14 funds for
painting and carpet at City Hall; 24,226 FY 14 funds for
Northside Park patio resurfacing
1,530,648

General Fund Expenses:
General Government
Public Safety

Public Works/Beach Maintenance

Sanitation and Waste Removal
Highways & Streets

Economic Development - Tourism

Culture and Recreation

Transfer to Airport
Transfer to Convention Center
Transfer to Vehicle Trust
Transfer to Capital Projects

52,037 Prior Year Purchase orders
187,672 231,222 Prior Year purchase orders; 135,647 grant for
network backup appliance; 88,393 Homeland Security
grants; 25,675 Hazardous Materials grant; 34,733 prior year
grant balances brought forward; 4,302 Violence Against
Women grant; 17,500 Paramedic Foundation donation; 200
miscellaneous donation; (350,000) savings in retiree
health insurance used to reduce budgeted revenue est.
109,095 101,311 Prior Year purchase orders; 13,816 Prior year
Critical Areas project balances; 65,000 painting and
(29,305) Sunfest Labor expenses; 500 transfer from
Highways and Streets; (42,227) savings in retiree health
(10,506) 1,370 Prior Year Purchase orders; (11,876) savings in
retiree health
1,504 29,337 Prior Year purchase orders; 21,676 prior year
Stormwater project balances; (12,693) Sunfest Labor
expenses; (500) transfer to Public Works/Beach
(36,316) savings in retiree health
198,614 47,357 Prior Year purchase orders; 49,762 Sunfest labor
expenses; 58,066 FY 14 unspent TAB funds; 43,429
advertising due from FY 14 funding formula
46,133 28,721 Prior Year purchase orders; 24,226 FY 14 funds for
Northside Park patio resurfacing; (7,764) Sunfest Labor
expenses; 950 Beach wheelchair donation
66,000 Town's local match for runway 14/32 repaving
40,400 Use of Beautification committee donations for Convention
Center water feature
90,419 Transfer to fully fund for FY 15
749,280 699,280 street paving project increase; 50,000 additional
funds for Beach Patrol headquarters
1,530,648

Water Fund Revenue:
Prior Year Reserves

111,168 Prior Year Encumbrances

Water Fund Expenses:
Personal Services
Non-Personal Services

Capital Outlay

(16,000) Cover asbestos removal at 136th street storage building
(264,832) 111,168 Prior Year purchase orders; 16,000 asbestos
removal at 136th street storage building; (106,000) funding
of Well C redevelopment; (70,000) funding of 1st Street
Water tower; (170,000) funding of 16" water main on St.
Louis Avenue; (46,000) funding of standby generator at
38th Street well site
392,000 106,000 Well C redevelopment; 70,000 1st Street Water
Tower; 170,000 16" water main on St. Louis Avenue;
46,000 standby generator at 38th St. well site
111,168

Transportation Fund Revenue:
Train Revenue
Federal and State Grants
Capital Asset Sales
Prior Year Reserves

7,416 Cover Tram rooftop display
1,721,790 2,626,290 Prior Year MTA/FTA grant balances; (904,500)
reduction in FY 15 anticipated MTA/FTA grants
33,052 Funds from sale of assets purchased with MTA/FTA funds
used to purchase vehicle diagnostic software
292,068 291,810 Local match for prior year MTA/FTA grants;
258 Prior year purchase orders
2,054,326

Transportation Fund Expenses:
Non-Personal Services

Capital Outlay

218,551 112,325 Prior year MTA/FTA grant balances; 102,000 retain
FY 15 local match to fund building maintenance; 33,052
diagnostic software; 13,500 MTA/FTA funding for money
counter preventative maintenance projects; 7,416 Tram
rooftop advertising display; 258 prior year purchase
orders; (50,000) reduce FY 15 grants to actual
1,835,775 2,805,775 prior year MTA/FTA grant balances; (873,000)
Reduce FY 15 grants to actual; (97,000) transfer FY 15 local
match to operations to fund building maintenance
2,054,326

Wastewater Fund Revenue:
Service Charges
Prior Year Reserves

101,593 Additional revenue from Service to West Ocean City to
fund Effluent Disinfection System project
728,762 295,000 Effluent Disinfection System project; 215,000
Electrical Relocation project; 218,762 Prior Year
purchase orders
830,355

Wastewater Fund Expenses:
Non-Personal Services
Capital Outlay

145,116 Prior Year purchase orders
685,239 396,593 Effluent Disinfection System project; 215,000
Electrical Relocation project; 73,646 Prior Year purchase
orders
830,355

Airport Fund Revenue:
Transfer - In From General Fund
Prior Year Reserves

66,000 Runway 14/32 Repaving approved by Council 10/14/14.
20,784 Prior Year purchase orders
86,784

Airport Fund Expenses:
Non-Personal Services
Capital Outlay

20,784 Prior Year purchase orders
66,000 Runway 14/32 Repaving project
86,784

Golf Course Fund Revenue:
Prior Year Reserves

1,994 Prior Year purchase orders

Golf Course Fund Expenses:
Non-Personal Services

1,994 Prior Year purchase orders

Convention Center Fund Revenue:
Transfer-In From General Fund

40,400 Beautification committee donations for water feature at
Convention Center
832 Prior Year purchase orders
41,232

Prior Year Reserves

Convention Center Fund Expenses:
Non-Personal Services
Capital Outlay

832 Prior Year purchase orders
40,400 Water feature funded by Beautification committee
donations
41,232

Information Technology Fund Revenue:
Prior Year Reserves

17,921 Prior Year purchase orders

Information Technology Fund Expenses:
Non-Personal Services

17,921 Prior Year purchase orders

Service Center Fund Revenue:
Service Charges to Other Funds
Prior Year Reserves

(400,000) Reduction of Fuel revenue estimate
25,637 Prior Year purchase orders
(374,363)

Service Center Fund Expenses:
Personal Services
Non-Personal Services

(71,000) Retirement contributions
(303,363) (329,000) Purchases for resale - fuel; 25,637 Prior Year
purchase orders
(374,363)

Vehicle & Equipment Trust Fund Revenue:
Prior Year Reserves
Transfer From General Fund

255,427 Prior Year encumbrance for ambulance purchase
90,419 Transfer to fully fund for FY 15

Vehicle & Equipment Trust Fund Expenses:
Capital Outlay

345,846 255,427 Ambulance purchase order brought forward from
FY 14; 90,419 transfer to fully fund vehicle purchases

Risk Management Trust Fund Revenue:
Prior Year Reserves

347 Prior Year purchase orders

Risk Management Trust Fund Expenses:
Non-Personal Services

347 Prior Year purchase orders

General Capital Projects Fund Revenue:
Critical Areas Mitigation
Stormwater Mitigation
Sidewalk Installation
Private Contributions
General Fund Contribution

25,000
25,000
2,321
75,000
749,280
876,601

Pervious pavement on 3rd street (St. Louis Ave project)
Pervious pavement on 3rd street (St. Louis Ave project)
Owner reimbursable repairs
OCDC Funding of Phase II decorative street lights
699,280 Street Paving; 50,000 Beach Patrol headquarters

General Capital Projects Fund Expenses:
St. Louis Avenue
Street Paving
Beach Patrol Headquarters

125,000 50,000 3rd Street pervious pavement; 75,000 Phase II
decorative lighting
701,601 699,280 General Fund contribution; 2,321 sidewalk
installation owner reimbursement
50,000 General Fund contribution
876,601

REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, FEBRUARY 17, 2015
9 – ITEMS REFERRED TO AND PRESENTATIONS FROM
THE CITY SOLICITOR
B.

Second Reading – Ordinance 2015-03 to Amend Chapter
102 Entitled Vehicles for Hire (changes charter bus permit
period from seasonal to year round and changes permitting
authority from Transportation to Tourism)

TOWN OF

The White Marlin Capital of the World

TO:
FROM:
RE:
DATE:

Agenda Item #

9B

Council Meeting

February 17, 2015

The Honorable Mayor, Council President and Members of Council
David L. Recor, ICMA-CM, City Manager
Ordinance 2015-03 to Amend Chapter 102, Vehicles for Hire
January 28, 2015

ISSUE(S):

Second reading of ordinance to amend Chapter 102 entitled
Vehicles for Hire

SUMMARY:

This ordinance revises Chapter 102-84, Parking and standing
restricted; parking in municipal parking lots. It changes the
charter bus permit period from seasonal to year round and
changes the permitting authority from Transportation to Tourism.

FISCAL IMPACT:

Not applicable

RECOMMENDATION:

Ratify ordinance.
1st Class Resort & Tourist Destination

ALTERNATIVES:

Do not change current Code.

RESPONSIBLE STAFF:

Donna Abbott, Tourism and Marketing Director

COORDINATED WITH:

Tourism Commission with support of HMRA and CVB
Guy R. Ayres, City Solicitor

ATTACHMENT(S):

Ordinance

First Reading _ _ _ _ _ _ _ _ __
Second Reading _ _ _ _ _ _ _ __

ORDINANCE 2015AN ORDINANCE TO AMEND CHAPTER 102, ENTITlED VEHICLES
FOR HIRE, OF THE CODE OF THE TOWN
OF OCEAN CITY, MARYLAND
NOW, THEREFORE, BE IT ENACTED AND ORDAINED BY THE MAYOR AND CITY COUNCIL
OF OCEAN CITY THAT CHAPTER 102, ENTITlED VEHICLES FOR HIRE, OF THE CODE OF THE TOWN
OF OCEAN CITY, MARYLAND BE, AND IT IS HEREBY, AMENDED BY REPEALING AND REENACTING
SECTION 102-84, AS FOLLOWS: :
Sec. 102-84. Parking and standing restricted; parking in municipal parking lots.
The parking or standing of buses in Ocean City, Maryland shall be governed as follows:
(1) The parking or standing of buses on the public parking lots or streets in Ocean City
shall be prohibited in the following areas:
a.

All public streets.

b.

All municipal parking lots, except as herein provided.

c.

AI private parking facilities without a valid permit therefor issued as provided
for in section 102-85.

(2) The parking or standing of buses in Ocean City shall be permitted only in municipally
operated parking lots designated by Ocean City for bus parking and pursuant to the
following regulations:
a.

LAW OFFICES
AYRES, JENKINS,
GORDY & ALMAND, P.A.
SUITE 200
6200 COASTAL HIGHWAY
OCEAN CITY MD 21842

Any person, persons, corporation or unincorporated association desiring to
park in a municipal bus parking lot shall first obtain a reservation from
tourism department of Ocean City. The application for said reservation shall
be made in writing at least 14 days prior to the reservation date desired. It
shall be accompanied by a permit fee of $10.00 and a parking fee of $90.00
for each bus for each day for which a parking reservation is required. Upon
receipt of said parking fee, the tourism department shall determine the
availability of the requested spaces for the dates applied for. If space is
available, the tourism department shall mail to the applicant a parking permit
or permits for the spaces reserved. All buses transporting persons for hire to
Ocean city, Maryland, must have such permits prominently displayed on the
right side of the windshield at all times while within the corporate limits of
Ocean City.

b.

The number of reservations Issued shall be determined by the number of
available spaces.

c.

Debarkation and boarding of said buses shall be only at the municipal transit
center or private parking lots (pursuant to the provisions of section 102-85
hereof), except that the Police Department may, for good cause shown, from
time to time, in specific cases only, upon prior notification, allow debarkation
and boarding at some other locations.

d.

Buses so standing or parking in the area herein designated must be, if
unattended, locked, and in no instance shall the operators of said buses allow
the motor to be running when the bus in not moving.

e.

Any person, persons, corporation or unincorporated association parking as
herein specified shall be held responsible for any and all violations caused by
the buses used.

f.

Buses transporting participants for a parade or any event at the convention
center shall be exempt from these provisions.

INTRODUCED at a meeting of the City Council of Ocean City, Maryland held on February 2,
2015.

ADOPTED AND PASSED by the required vote of the elected membership of the City
Council and approved by the Mayor at its meeting held on February 17,2015

ATIEST:

KELLY L. ALLMOND, Clerk

RICHARD W. MEEHAN, Mayor

Approved as to Form:
LLOYD MARTIN, President

GUY R. AYRES III, Solicitor

MARY P. KNIGHT, Secretary

REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, FEBRUARY 17, 2015
9 – ITEMS REFERRED TO AND PRESENTATIONS FROM
THE CITY SOLICITOR
C. First Reading – Ordinance to Amend Chapter 30, Entitled
Environment (restricts the use of tobacco or nicotine smoke
and vapor to designated smoking areas)

TOWN OF

02516

The White Marlin Capital of the World

TO:
FROM:
RE:
DATE:

Agenda Item #

9C

Council Meeting

February 17, 2015

The Honorable Mayor, Council President and Members of Council
David L. Recor, ICMA-CM, City Manager
Ordinance Designating Smoking Areas on the Beach and Adjacent to the Boardwalk
February 10, 2015

ISSUE(S):

First reading of ordinance enacting Designating Smoking Areas

SUMMARY:

Following the Mayor and Council’s January 5, 2015, Regular
Meeting, staff organized a field tour of proposed Designated
Smoking Areas on the beach and adjacent to the Boardwalk with
the Mayor and Council. At the Regular Session of January 20,
Council voted to establish designated smoking areas with the
preliminary map to include bus shelters, subject to the approval of
ADA requirements and the City Solicitor.
Maps depicting suggested Designated Smoking Areas on the beach
and adjacent to the Boardwalk are attached.

FISCAL IMPACT:

Estimated expenses approximately $40,000 (materials and
supplies). The Maryland Cancer Fund has awarded the Town a onetime Grant in the amount of $18,762 for materials. Additional
funding in the amount of $19,345 has been committed to this
endeavor by the Maryland Department of Health and Hygiene.

RECOMMENDATION:

Pass ordinance for second reading.
1st Class Resort & Tourist Destination

ALTERNATIVES:

Complete smoking ban on beach and Boardwalk or status quo.

RESPONSIBLE STAFF:

David L. Recor, ICMA-CM, City Manager
Blaine Smith, Asst. Director, Planning & Community Development
Robert Nelson, Planner

COORDINATED WITH:

Guy Ayres, City Solicitor
Ross Buzzuro, Chief of Police
Scott Harner, Lieutenant, OCPD
Butch Arbin, Captain, Beach Patrol
Ward Kovacs, 2nd Lieutenant, Beach Patrol
Hal Adkins, Public Works Director
Wayne Pryor, Grants Coordinator
Donna Abbott, Tourism Director
Jessica Waters, Communications Manager
John Van Fossen, Public Works Deputy Director

P.O. BOX 158 ● OCEAN CITY, MARYLAND ● 21843-0158

City Hall – (410) 289-8221 ● FAX – (410) 289-8703

Cover Memorandum – Ordinance Enacting Designated Smoking Areas
Page 2
Terry Steimer, Public Works
Karen Zera, GIS Coordinator
Lindsay Richard, OCPD PIO
Marty Pusey, Director of Prevention Services, Worcester County
Health Department
ATTACHMENT(S):

1) Ordinance
2) Maps

P.O. BOX 158 ● OCEAN CITY, MARYLAND ● 21843-0158

City Hall – (410) 289-8221 ● FAX – (410) 289-8703

REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, FEBRUARY 17, 2015
9 – ITEMS REFERRED TO AND PRESENTATIONS FROM
THE CITY SOLICITOR
D. First Reading – Ordinance to Amend Chapter 38 Entitled
Floods (changes definition of Substantial Improvement)

TOWN OF

The White Marlin Capital of the World

TO:
THRU:
FROM:
RE:
DATE:

Agenda Item #

9'

Council Meeting

February 17, 2015

The Honorable Mayor, Council President and Members of Council
David L. Recor, ICMA-CM, City Manager
Kevin R. Brown, Chief Building Official
First Reading of Ordinance to Amend Substantial Improvement Definition
February 11, 2015

ISSUE(S):

Ordinance to amend definition of Substantial Improvement

SUMMARY:

During the December 2, 2014 Planning Commission meeting,
members discussed the definition of Substantial Improvement and
voiced concerns that the accumulative criteria, or first alteration of
any structural member, would discourage home owners from
maintaining their property due to fear of increased costs to bring the
entire building into compliance with current Chapter 38 Flood Codes.
Currently, Substantial Improvement is defined that any
improvements to an existing building commence when the first
alteration of any structural part of the building is started. The
proposed verbiage changes the definition of substantial
improvement so that cumulative improvement costs begin 10 years
from the date of the proposed improvement permit application,
instead of from initial construction. This encourages redevelopment
and matches the FEMA model ordinance.
State of Maryland flood plain representatives are in favor of this
change. At the February 10 Work Session, Council voted to move
forward with an ordinance to change the definition, allowing
homeowners the luxury of maintaining and making minor property
improvements, such as siding, windows, roofing and small additions,
without having to elevate the structure to meet our current Flood
Plain Regulations.

FISCAL IMPACT:

No fiscal impact to the Town.

RECOMMENDATION:

Pass ordinance for second reading.
Revitalized Ocean City: Development and Redevelopment

ALTERNATIVES:

Retain existing Code.

RESPONSIBLE STAFF:

Kevin R. Brown, Chief Building Official

COORDINATED WITH:

Terry McGean, City Engineer

ATTACHMENT(S):

Proposed Ordinance and current Code

REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, FEBRUARY 17, 2015
9 – ITEMS REFERRED TO AND PRESENTATIONS FROM
THE CITY SOLICITOR
E. First Reading – Ordinance to Amend Chapter 38 Entitled
Franchises (addresses definition of prepared food)

TOWN OF

The White Marlin Capital of the World

TO:
THRU:
FROM:
RE:
DATE:

Agenda Item #

9E

Council Meeting

February 17, 2015

The Honorable Mayor, Council President and Members of Council
David L. Recor, ICMA-CM, City Manager
Kelly L. Allmond, CMC
Ordinance Amending Vehicle Vending Franchise
February 11, 2015

ISSUE(S):

Amend the Vehicle Vending Franchise Code to add a “prepared
food” definition

SUMMARY:

In the February 10, 2015 Work Session, the Mayor and Council
rejected the sole Vehicle Vending Franchise bid and voted to rebid
the franchise to a broader vendor base.
Council also voted to amend the Vehicle Vending Franchise Code to
add a definition for “prepared food” in an effort to clarify the type of
items that are permitted for sale.

FISCAL IMPACT:

To be determined.

RECOMMENDATION:

Pass ordinance for second reading.
1st Class Resort & Tourist Destination

ALTERNATIVES:

Modify or reject the changes.

RESPONSIBLE STAFF:

Kelly Allmond, City Clerk

COORDINATED WITH:

Guy Ayres, City Solicitor
Catrice Parsons, General Services Director

ATTACHMENT(S):

1) Proposed Ordinance
2) Current Code

Ocean City, MD Code of Ordinances

Page 1 of 1

Sec. 39-502. - Definitions.
The following words, terms and phrases, when used in this article, shall have the meanings
ascribed to them in this section, except where the context clearly indicates a different meaning:
Annual bid price. The amount of the bid divided by the number of years of the term.
Franchise. The exclusive and sole right to operate a motor vehicle type prepared-food vending
business on and from public streets.
Operator. The owner of the franchise.
Reference. Credit and bank references, as required by this article. The reference reports are hereby
declared to be privileged and confidential, and not subject to public inspection pursuant to section 10615(1) and section 10-617(d)(3) of the State Public Information Act.
System. The vehicle vending franchise system.
(Code 1972, § 100-2; Ord. No. 2003-4, 2-3-2003)

about:blank

2/12/2015

REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, FEBRUARY 17, 2015
9 – ITEMS REFERRED TO AND PRESENTATIONS FROM
THE CITY SOLICITOR
F. Resolution Authorizing the City Manager to File an
Application with the Maryland Transit Administration for
Grants

TOWN OF

The White Marlin Capital of the World

TO:
THRU:
FROM:
RE:
DATE:

Agenda Item #

9)

Council Meeting

February 17, 2015

The Honorable Mayor, Council President and Members of Council
David L. Recor, ICMA-CM, City Manager
George Thornes, Superintendent of Transportation
Resolution Authorizing City Manager to File Annual Transportation Grant Application
February 11, 2015

ISSUE(S):

Authorizing Resolution for submission of the 5311 Transportation
Grant Application, also known as the Annual Transportation Plan

SUMMARY:

On an annual basis, the Transportation Department applies for
grant funding on behalf of the Mayor and City Council. The request
for funding is to the Federal Transit Administration (FTA) through
the Maryland Transit Administration (MTA).
Both agencies have guidelines regarding public hearings and the
opportunity to request a public hearing if one is not scheduled.
In the past, a public hearing has been held to afford the public a
venue to comment on the Grant Application. A notice to Request a
Public Hearing was published; however, the Town did not receive
any correspondence from the public requesting a hearing.

FISCAL IMPACT:

Anticipated grant funds of $2,558,226. The Town’s local match is
10% or $255,823.

RECOMMENDATION:

Authorize city manager to file application.
1st Class Resort & Tourist Destination

ALTERNATIVES:

No staff alternatives suggested.

RESPONSIBLE STAFF:

Hal O. Adkins, Director of Public Works
George Thornes, Transportation Superintendent
Jennie Knapp, Budget Manager

COORDINATED WITH:

Guy Ayres, City Solicitor

ATTACHMENT(S):

1) Resolution
2) Opinion of Counsel Letter
3) Public Hearing Notice

The Mayor and City Council, a public community transit service provider in Ocean City, Maryland, is offering the opportunity for
a public hearing to provide citizens a forum to present views on the following proposals:
FY 2016 Annual Transportation Plan (ATP). The ATP contains requests for operating funds from the following programs:
Section 5311 of the Federal Transit Act which provides funds for general public transit service in rural areas;
Americans with Disabilities Act (ADA) program which provides funds for federally-required paratransit services
for persons with disabilities.
In addition, capital funds will be requested for the following items:
ITEM

TOTAL

Replace sixteen (16) 40’ heavy duty buses

$7,264,000

Replace two (2) ADA para transit vans

$136,226

Replace seven (7) 35’ heavy duty buses with 40’ heavy duty buses

$3,178,000

Preventative maintenance and repairs to include parts and labor for rolling stock

$600,000

Replace parking lot light fixtures with LED retrofit energy efficient units

$90,000

Purchase three (3) currency counters

$6,000

Preventative maintenance and repair contract to include parts and labor for the Bus Wash
Facility*
Purchase a camera operating platform, cameras and maintenance thereof for the interior
of our rolling stock
Remove the blacktop in the two transit lanes at the south end Transit Center and replace
with concrete

$48,000
$500,000
$122,000

Purchase three (3) complete man doors units for the north and east side of the bus barn

$3,000

Purchase training materials to meet FTA/MTA guidelines

$6,500

Preventative maintenance and repair contract to include parts and labor for Bus Barn
overhead doors

$20,000

Replace twenty five (25) benches at three (3) of our transit centers at $1,200 each

$30,000

TOTAL COST CAPITAL REQUEST:

$12,003,726*

(* Line item and total cost revised 1-21-15)

A Public Hearing will be held upon request. Requests for a Public Hearing must be in writing and will be received until 4 p.m.
on Friday, February 6, 2015. Requests for a Public Hearing and/or other written comments should be sent to the following
address and clearly marked “Public Hearing Comments”:
Ocean City Transportation
th
204 65 Street, Building E
Ocean City, Maryland 21842
Written comments can also be emailed to: gthornes@oceancitymd.gov .
In the event it is requested, a Public Hearing will be held on:
Tuesday, February 17, 2015
6:00 p.m.
City Hall Council Chambers
301 Baltimore Avenue
Ocean City, Maryland 21842
If special assistance is required at the meeting, contact Ocean City Transportation, Administrative Assistant at 410-723-2174
before 4 p.m. on February 6, 2015.

REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, FEBRUARY 17, 2015
9 – ITEMS REFERRED TO AND PRESENTATIONS FROM
THE CITY SOLICITOR
G. Resolution Authorizing the Disposal of Surplus Personal
Property

TOWN OF

The White Marlin Capital of the World

TO:
FROM:
THRU:
RE:
DATE:

Agenda Item #

9*

Council Meeting

February 17, 2015

The Honorable Mayor, Council President and Members of Council
David L. Recor, ICMA-CM, City Manager
Catrice Parsons, Procurement Manager
Resolution to authorize the sale of surplus property
February 9, 2015

ISSUE(S):

Request permission to sell surplus personal property.

SUMMARY:

Resolution authorizes the sale of miscellaneous equipment and
vehicles as coordinated with various Town departments.

FISCAL IMPACT:

To be determined.

RECOMMENDATION:

Sell surplus property on GovDeals.com.
Financially Sound Town Government

ALTERNATIVES:

Do not approve sale.

RESPONSIBLE STAFF:

Catrice Parsons, Procurement Manager

COORDINATED WITH:

Various departments

ATTACHMENT(S):

Resolution and list of items

Asset Disposal List
Reference #

626
T-05
763
431
143
596
597
554
591
407
746
749
320
329
605
607
556
530

Equipment #

2862
2863
578
2348
2562
2205
2206
2146
2147
2011
2121
2251
1659
2385
2006
2156
1848
2008

Year

Make

2008
2010
1966
2005
2007
2004
2004
2003
2003
2002
2003
2004
1998
2005
2002
2003
2000
2002

Kawasaki
Load Rite
Stevens
Chevy
Elgin
Chevrolet
Chevrolet
Chevrolet
Chevrolet
Chevrolet
Ford
Chevy
Volvo
Peterbilt
Chevy
Ford
Chevy
Chevy

Model

JT1500A8F
WV1200BZTS
Trailer
Silverado
Street Broom
Silverado
Silverado
Silverado
Silverado
Silverado
Explorer
Impala
Trash Truck
Trash Truck
Silverado
Explorer
3500
F-150

Serial/VIN Number

KAW31492L708
5A4YNSJ18A2030234
2884
1GCEC14X85Z187629
P4947D
1GCEK14X74Z155577
1GCEK14XX4Z155833
1GCEK14X53Z270998
1GCEK14XX3Z269863
1GCEC14W32Z145243
1FMDU72K13UB91921
2G1WF55K449350249
4VMDAKHE7WN762865
1NPZX0EX85D716081
1GCEK14W72Z141229
1FMDU72K63UC33984
1GBKC34J5YF503315
1GCEK14W42Z144363

Disposal Reason

Department

End of Useful Life
End of Useful Life
End of Useful Life
End of Useful Life
End of Useful Life
End of Useful Life
End of Useful Life
End of Useful Life
End of Useful Life
End of Useful Life
End of Useful Life
End of Useful Life
End of Useful Life
End of Useful Life
End of Useful Life
End of Useful Life
End of Useful Life
End of Useful Life

Beach Patrol
Beach Patrol
Fire Department
Wastewater
PW-Maintenance
PW-Streets
PW-Streets
PW-Streets
PW-Streets
PW-Water
Emergency Services
Emergency Services
PW-Solid Waste
PW-Solid Waste
Beach Patrol
Beach Patrol
Parks
PW-Maintenance

2
150
1
1
8
1
1
1

Disposal Reason
End of Useful Life
End of Useful Life
Obsolete
Not Used
No hard drives
No hard drives
End of Useful Life
End of Useful Life

Department
IT
Service Center
Tourism
Tourism
IT
IT
IT
IT

HP

5

End of Useful Life

IT

Panasonic
Panasonic

1
1
1
6
1
1
1
1
1
1
1
1
1
Various
Various

No hard drives
No hard drives
Not Needed
Not Needed
Obsolete
End of Useful Life
End of Useful Life
End of Useful Life
End of Useful Life
End of Useful Life
End of Useful Life
End of Useful Life
End of Useful Life
End of Useful Life
End of Useful Life

IT
IT
IT
IT
Communications
Police
Police
Police
Police
Police
Police
Police
Police
Police
Police

AIM
IBICO
Sensit
Unknown
Unknown
Unknown
Lakeland

5
1
1
2
6
1
9

No longer in use
No longer in use
No longer in use
No longer in use
No longer in use
No longer in use
Not used

FMO
FMO
FMO
FMO
FMO
FMO
FMO

Tennant
Otterbine
Smith & Lovess
Smith & Lovess
Frigidare
Mity-Lite
Microframe Corp.
Gerber
Gerber
Hamilton

1
1
1
1
1
7
1
1
50
2

high repair cost
Never Used
Upgrade
Upgrade
Not working properly
No longer in use
Obselete
Obselete
Obselete
Obselete

Police
Golf Course
Wastewater
Wastewater
Recreation
Recreation
Recreation
PW-Maintenance
PW-Maintenance
PW-Maintenance

Miscellaneous:
Description
SPT 1550 Mobile scanners with cradles.
Tires
Wheelwriter 6 electric typewriter
Trade Show Display Case
HP PC's (Model d530, dc7100, dc7600, dc7700)
Dell workstation
HP 5300cxi scanner
Epson G5150NL projector
HP printers (Model CLJ 1600, CLJ CP1518ni, Deskjet
9300, LJ 4350dtn. OfficeJet 6210 AIO
Panasonic CF29 laptop with port replicator & vehicle
dock
Panasonic Y4 laptop
Metal key box
Proxim Model ORINOCO wifi cards
AM radio Broadcast Transmitter System
Police Bicycles
Police Bicycles
Police Bicycles
Police Bicycles
Police Bicycles
Police Bicycles
Police Bicycles
Police Bicycles
Bike lighting system components
Misc. Bicycle parts/accessories
Carbon Monoxide Detectors
Adding Machine
Gas Leak Detector
80 Cubic Liter Steel Scuba Tank w/ BIN Valves
Miscellaneous storage cases
Miscellaneous Emergency Light / Siren Parts
Hazmat Level B Non Encapsulated Suits
Walk behind floor scrubber
Submerged pond aeration system
Sewage Pump
Sewage Pump
Stackable Washer and Dryer
30" x 72" Mity Lite Tables
Scoreboard
Foiler Machine
Foil
Hamilton Change Machine

Manufacturer
Symbol
Various
IBM
N/A
HP
Dell
HP
Epson

Proxim
N/A
Raleigh #35
Raleigh #22
Raleigh #40
Raleigh #45
Raleigh #46
Raleigh #47
Raleigh #48
Raleigh #50
Cygo Lit
Various

Quantity

Standard Change Machine
Standard Base
Vending Machine Ticket Dispenser
Surge Protector
Vinyl Cutter
EndoTracheal Tube Low Pressure Cuffs
HP LaserJet M1210
Ribbon Printer
1-Part Computer Paper
Communications Port
Fuel Site Controller
Filing Cabinet
Check Printer
Self Contained Breathing Apparatus
Small Televison Monitor
VHS Time Lapse Video Cassette Recorder
VHS Time Lapse Video Cassette Recorder
Digital Camera
Digital Camera & Case
Radiator for a Diesel Engine
Portable Two Way Radios
Gamer Johnson PC Dock

Standard
Standard
Amano
Cyber
Gerber
SunMed/Rusch
HP
Espon
Staples
Petrovend
OPW - Petrovend
Unknown
PS Mailers
Scott
Thosiba
Panasonic
Thosiba
Kodak
Sony
Modine
GE/ MA Com
Gamber Johnson

3
3
1
5
1
9 Boxes
1
1
2 Boxes
1
1
1
1
50
1
1
1
1
1
1
169
9

Obselete
Obselete
Obselete
Obselete
Obselete
Obselete
Not working properly
Obselete
Obselete
Obselete
Obselete
No longer in use
Not working properly
No longer in use
No longer needed
No longer needed
No longer needed
Lost & Found Summer 2013
Lost & Found Summer 2013
No longer needed
Obsolete
No Longer in service

PW-Maintenance
PW-Maintenance
PW-Maintenance
PW-Maintenance
PW-Maintenance
EMS
Warehouse
Warehouse
Warehouse
Warehouse
Warehouse
Purchasing
Finance
Fire Department
Transportation
Transportation
Transportation
Transportation
Transportation
Fire Department
Electronic Services
Electronic Services

REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, FEBRUARY 17, 2015
10 – COMMENTS FROM THE PUBLIC
Any person who may wish to speak on any matter at the Regular Session may
be heard during Comments from the Public for a period of five (5) minutes or
such time as may be deemed appropriate by the Council President. Anyone
wishing to be heard shall state their name, address and the subject on which he
or she wishes to speak.

REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, FEBRUARY 17, 2015
11 – COMMENTS FROM THE CITY MANAGER
A. Review of tentative work session agenda for
Tuesday, February 24, 2015
B. Department Activity Report

INTEROFFICE MEMORANDUM
FROM THE OFFICE OF THE 

CITY MANAGER
To:
From:
Re:
Date:

The Honorable Mayor and Members of the City Council
David L. Recor, ICMA-CM, City Manager
Department Activity Report
February 11, 2015

The information that follows is intended to keep the Mayor and Council abreast of on-going
issues, activities, programs and services within the City.
City Manager’s Office
 City Manager received a letter from the executive director of United Way thanking Town
employees for their generous contributions totaling $17,132.
 City Manager attended Police Commission, Tourism Commission, Transportation
Committee, Recreation/Parks Committee and Mayor and Council meetings.
 City Manager and Budget Manager held FY16 budget reviews with Airport, Public Works
Administration, Construction, Maintenance, Transportation, Solid Waste, Special Events,
Water, and Wastewater.
 City Manager facilitated Mayor and Council background interviews with Strategic Planning
consultant in preparation for March workshops.
 City Manager attended collective bargaining negotiation meetings.
 City Manager attended Boardwalk Task Force organizational meeting and first of two
public hearings.
 City Manager met with Deputy Public Works Director about Dedicated Bench Program and
pay-by-phone parking.
 Webmaster and Executive Office Associate are completing MinuteTraq software training
for preparation of agenda and minutes.
 City Manager authorized implementation of MinuteTraq live streaming feature for Council
meetings and Boardwalk Task Force public hearing.
 Budget Manager prepared presentation for second review of FY15 Budget Amendment #1.
 Communications Manager is preparing spring release of Newsletter and Community
Calendar.
 Communications Manager is working with Emergency Management to finalize emergency
flood maps for public education.
 Grants Coordinator submitted FY 2015 Assistance to Firefighters Grant to
FEMA. Application requests $151,000 for the installation of exhaust removal systems at
the Department’s Dorchester Street and 15th Street Headquarters locations.
 Grants Coordinator assisted with partnering with the Worcester County Health
Department, the Town is expected to receive a $34,000 grant to the implement the Ocean
City Smoke Free Initiative on the beach and Boardwalk. Grant funding will cover the
expenses for over 400 new signs, 200 ash barrels and 50,000 public information rack
cards for the business community, and 10,000 business cards to be utilized by the Ocean
City Police Department.
 Grants Coordinator filed a grant application with the Maryland Energy Administration to
become a “Smart Energy Community”. If the application is successful, the Town can
expect to receive between $25,000 - $40,000 to implement items outlined in our recently
completed energy performance audit. Overall goals include meeting reduction goals for
energy efficiency and renewable energy policies.
 Grants Coordinator attended a joint meeting held with Recreation & Parks, Police,
Convention Center and Beach Patrol to discuss improving logistics of the Beach
Town of Ocean City, 301 N. Baltimore Avenue, Ocean City, MD 21842 – 410.289.8221

Department Activity Report
February 17, 2015 Regular Session

2

Wheelchair program. Statistics revealed nearly 400 beach wheelchair deployments by the
OCBP, coupled with countless multi-day usages issued by the Convention Center and
Public Safety Building. Private donations to the program in 2014 totaled $3,277.
City Clerk

January 2015 Totals:
- Passports: 43
- Public Information Requests: 1 request was satisfied and 12 new ones are in progress
- Senior Citizen Bus Passes: 10
- 2015 Caine Keys Permits: 64
Town Code: Since January 1st, we have codified one ordinance – an amendment to
Chapter 58 – Trespassing Enforcement Authorization Programs. A copy of that ordinance
is on the front page of the MuniCode Website. It will remain there until text is incorporated
into Code.
Police Commission approved a replacement taxi medallion, #176, and all fees were paid.
Vehicle Vending Franchise: The sole bidder of the Vehicle Vending Franchise has been
notified about his rejected bid. An Ordinance will be presented to clarify the definition of
“prepared foods” and bids will be solicited to a broader vendor base. The franchise holder
now in default was referred to the City Solicitor on January 12, 2015. A debarment hearing
will be scheduled.
Beach Equipment Franchises: existing beach parcel operators will be notified of the
Council’s decision to reject and rebid parcels as presented in the February 10th Work
Session. City Clerk will proceed with soliciting sealed bids with a $500 minimum bid
amount.
Policy & Procedure for Employee ID’s: City Clerk will be preparing a comprehensive policy
for issuing, and accounting for, employee ID’s, for presentation to the Council in February.
Travel/Training:
- City Clerk attended the International Municipal Clerk’s Conference in Dover and earned
4 points towards Master Certification for attending three seminars led by tenured
professors from the University of Delaware: “How to Effectively Management Conflict,
“Leading in All Directions “ and “Ethics in Government”
- Legislative Management Software: implemented live streaming feature.
- Central Associate attended February 3rd COOP Meeting.
- City Clerk to attend the EOC Exercise on February 18 and P-Card training on February
19.
Financial Disclosures: Thank you all for submitting your Financial Disclosures. The Ethics
Commission will review them in March.



Convention Center

 







Met with Cinderella Ballet client to discuss sellout of first show on March 7, adding another
show that evening, and booking Sleeping Beauty Ballet in March 2016.
Met with Special Events Director to discuss A Christmas Carol in December 2015.
Meeting with numerous show promoters to discuss Performing Arts Center show bookings.
Met with Human Resource Director to discuss recruitment strategies for two vacant
positions.
Met with members of the Ocean City Cultural Arts Advisory Board to discuss Performing
Arts Center.
Working with Procurement Manager to develop an RFP for Food Services at the Convention
Center.
Completed Performing Arts Center sound training with sub-contractor ATENAS.
Outfitted dressing rooms in the Performing Arts Center with permanent furniture.

Department Activity Report
February 17, 2015 Regular Session

3

Emergency Services
Beach Patrol Division
 Transfers, disposals, and yearly maintenance completed on all trucks, SUVs, personal
watercraft and all-terrain-vehicles.
 Ocean City Beach Patrol Surf Rescue Association certifications and position
eligibility/promotion status for the 2015 season updated for all employees, along with
summative evaluations, and contacted all employees that are eligible to return.
 Corresponded with over 100 candidates for pre-employment tests.
 Completed first phase of website updates for recruiting/testing season.
 Monitoring new headquarters construction and addressed related issues.
Communications Division
 Entire Communications staff attended 8 hours of in-service training that included
instruction regarding Emergency Medical Dispatch recertification, METERS & NCIC updates,
operation of the City Camera Monitoring program and recognizing & handling cardiac arrest
calls.
 Worked with Worcester County Central Communications partners regarding mutual training
opportunities and CAD maintenance. Also had an opportunity to tour the Worcester County
Central Communication’s back-up site.
 Tested and interviewed 12 applicants for 2015 seasonal employment.
 Two personnel are currently attending a Crisis Intervention Team (CIT) certification class at
the Eastern Shore Criminal Justice Academy. This class is intended to provide training in
how to safely and compassionately handle a person in a mental health crisis and will certify
our personnel as CIT members. The staff members attending the 40-hour course will
extract pertinent information to the call taking and dispatching process and present it to
our full-time and seasonal Communications personnel.
Electronic Services Division
 Respond & produce FM Broadcast Messages related to Rt. 50 Bridge Failure, Rt. 90 Closure
& Cold Weather Shelter Operations.
 Interface new Waste Water Gate Controller to 800MHz Radio System for remote access to
64th Street.
 Continue to evaluate, program and test P25 technology including Encryption between
Harris & Motorola Radios on the State 700MHz System.
 800MHz Site Maintenance at Gorman & Worcester Street Shelters including replacement of
96 UPS batteries & Antenna Pressure Waveguide System.
 Install Mobile Radios & Equipment in new city vehicles & OCVFC Fire Chief Vehicles after
election.
 Respond & repair Dispatch Console Failures.
 Inventory & prep surplus equipment for sale via GovDeals.
 Emergency Management Division
 New Intern, Stephanie D’Anna, welcomed aboard through May 2015. Program objectives
established, orientation conducted, and assignments started.
 Conducted semi-annual Continuity of Operations Plan exercise as a tabletop.
 Held quarterly Continuity of Operations Plan meeting and Local Emergency Planning
Committee meetings.
 Worked with the State of Maryland Emergency Management Agency with the final planning

Department Activity Report
February 17, 2015 Regular Session

4

for the Emergency Operations Exercise to be held on 18 February 2015.
 Coordinated the feeding, transportation and temporary housing for the victims displaced
from the 1st Street fire with the American Red Cross and Worcester County Social Services.
Engineering


Beach Patrol Headquarters construction project completion date is May 28, 2015. Subcontractors will be working weekends, weather permitting, to bring the project back on
schedule. The project remains on budget.
Canal dredging between Hitchens Avenue and Trimper Avenue has been completed. Canal
at 52nd street is now complete. Tunnel Avenue, Seaweed and Sinepuxent outfalls are
complete. Equipment mobilization to the Wight Bay Canal has started; however, disposal
operations are currently halted due to a breakdown of the pump dredge at the Northside
Park Lagoon. A replacement dredge has been ordered and is expected to arrive this week.
Canals at 25th Street and both sides of Tern Drive were added to the contract, and work
on those will begin in March. During a meeting with various permit agencies, the
requirement to halt dredging on April 1 will be waived provided certain turbidity control
measures are taken. Based on that, it is hopeful that the additional canals can all be
completed this spring. The permit to dredge the shoal at 94th Street has been applied for
and pricing from our current dredge contractor has been requested.
Design of the new Fire Headquarters building is 80% complete and the second cost
estimate from the Construction Manager is in progress. Anticipate construction to begin in
April.
Permit application to construct the 64th Street boat ramp and dredge the channel has been
submitted and is under review by the Maryland Department of the Environment, Army
Corps of Engineers and the Critical Areas Commission. All comments to date have been
addressed. Proceeding with final design while the permit application is under review.
Anticipate construction beginning in June with the ramp ready for the 2016 summer
season.
Additional projects in progress
- DPW Bulkhead replacement: Permit and Design complete, labor bid was received on
February 6 and was under the estimate. Materials bids are due February 12.
- Energy Performance Contract: Investment Grade Audit is in progress; final report due
February 20, 2015.
- Model Block building demolition for the Ocean City Development Corporation: Bid
documents have been solicited and will be opened at the March 10 Council Meeting.
- One Way Street Pairs: The concept for Somerset Street was approved by the OCDC
Board. Once a cost estimate is completed, I will present to the Mayor and Council.
- Artificial Fishing Reef Permit Renewal: Gail Blazer continues to work to address
numerous comments and concerns from the reviewing agencies.
- Annual street paving: Working with Public Works on street grades and storm drain redesign.

Finance




Revenue Supervisor is preparing Tax Sale Notices.
Staff accountant prepared vendor 1099 forms for electronic filing with the Internal
Revenue Service.
Staff accountant attended meeting on Park Mobile parking system.
Finance and Purchasing staff are training on new Purchasing Card program that integrates
Purchasing Card data into the Town’s Government Budget Management and Accounting
(GMBA) program to improve vendor information and payment data.
Water/Wastewater Rate Study is being prepared by Finance and Public Works
management for presentation to the Mayor and Council on February 24, 2015.

Department Activity Report
February 17, 2015 Regular Session

5

Fire/EMS






Significant Building Fire at De lazy Lizard Brew Pub: Preparing post-incident analysis for
review by entire department on March 10.
A Fire Response Workgroup was established in January, meeting bi-weekly to assess and
provide recommendations on staffing and response on fire and rescue calls.
Meeting scheduled February 13 with Emergency Management to assess and make
improvements in alerting procedures of all members.
Annual part-time hiring process complete; 5 job offers presented; second posting needed
for additional staffing.
2nd Annual OCFD Awards Day was held on February 7 and saw an exceptional turnout.
Fire Marshal’s Office busy with Quality Assurance Reviews, Liquor License Inspections,
Convention Center Events and the De Lazy Lizard Brew Pub Investigation.
Volunteer Board and Membership approved the latest drawings for Fire Headquarters
Renovation with conditions.

Human Resources



Preparation for and participation in Collective Bargaining Agreement negotiations.
Data verification and compilation in support of required government filings.
Advertising and application processing for various position openings including continuation
of bus driver recruitment efforts.
General administration and employee relations activities.

Information Technology










Working on new phone system request for proposals
Cleaning up land file
Electronic direct deposit setup and testing
P-Card training and setup
Purchasing level approval review and modifications
Working with vendor for ONSSI Video Wall Upgrade
Working on network backup project
Converge 311 system Setup
Setup Fire Marshal’s permit process on GovNow Portal
Work with Comcast to setup redundancy link for network
OSSI migration and upgrade

Planning & Community Development
Building


Advertised Administrative I position for upcoming vacancy.
Chief Building Official to attend a Maryland Coastal Flood Seminar and Workshop in Kent
Island March 11-12.
Revising & updating COOP/Disaster Recovery Plan.
Teamed up with City Engineer to complete and present discussion of new Flood Plain
Ordinance & Map Adoption to the Mayor and Council. 

Planning and Zoning

Researching data on post-disaster recovery functions using APA- PAS Report #576 for
Recovery Planning

Department Activity Report
February 17, 2015 Regular Session







6

Met with Airport Manager to learn about Airport attributes in relation to Transportation
Chapter of the Comprehensive Plan; expand on the Airport's importance within economic
development realm.
Researching CRS Manual for outreach credit ideas.
Studying for the AICP exam in May.
Verifying that scanning procedure with construction plans is sufficient and of good quality.
Working on department Continuity of Operations Plan.
7805 Coastal Highway - Planning Commission approved site plan for K-Coast Properties,
LLC, for a neighborhood shopping center containing 7,821 square feet floor area.
107 146th Street and Coastal - Planning Commission held a public hearing on February 3
for a conditional use to expand an existing miniature golf course and arcade with an
additional 18-hole miniature golf course and laser tag operation for Nolen Graves/Golf
Ventures LLC. The Commission’s favorable recommendation will be forwarded to the
Mayor and Council.
Compiling information for the Planning Commission in regards to the Town’s
Comprehensive Plan update.
34th Street and Oceanfront - An application has been filed for a Planned Overlay District
for 87 hotel units as an expansion of the Quality Inn Hotel on 33rd Street.

Geographical Information Systems







Compiling lists of required maps and data for comprehensive plan. Researching methods
for sign inventory for PW-maintenance and water meter locations for PW-Water.
Coordinated data exchange with Chesapeake Utilities, our utility infrastructure for updated
gas lines in Ocean City and West Ocean City.
Added additional Jamestown Park tree plaques to GIS data layer.
Updated Preliminary 2013 FEMA project to include existing zones for comparison and
altered legend for clarity for Building.
Boardwalk and beach smoking station maps completed.
Final steps to complete the Mayor’s Ocean City Flood Zone Map for publication and will
begin the web map version.
Created thematic building map by age of structure for OCDC
Printed new utility map books for PW-Construction and general map books for P&Z.

Police



Annual Report prepared and will be presented to Mayor and Council on February 17.
Officers and dispatchers are first to attend Crisis Intervention Training (CIT) this week.
Strategizing and planning for upcoming season.
Actively hiring seasonal police officers.

Public Works
Administration


Phase 3 of St. Louis Avenue project is progressing on schedule with water and sewer
installed throughout the project limits. Underground work now encompassing N. Division
Street. Sidewalks being replaced between 2nd and 4th Street.
Installation of the 16” water main “tie in” for the new water tank is scheduled February
23rd with lane closure leading up to and including south bound traffic at 1st and
Philadelphia Avenue.
PEPCO/DPL contract has completed the conduit duct bank in St. Louis Avenue from 1st to
2nd Streets and is now working on 2nd Street between St. Louis and Chicago.

Department Activity Report
February 17, 2015 Regular Session


7

42nd Street Well House reconstruction moving along with roofing beginning this week.
Wastewater Treatment Plant Disinfection project is advancing with a December 31, 2015
completion date.
Design work on the new 1st Street Water Tank and several Wastewater Projects continues.

Airport



Upgrading hangar lighting on selected buildings.
Preparing RFP/RFQ for Aviation Fuel and Airfield Mowing.
Manager is participating in FAA mechanic/inspector training symposium at Community
College of Baltimore County in Catonsville on February 21.
Preparing FAA Disadvantage Business Enterprise submission as the public comment period
draws to a close.

Construction





Work continues in the Little Salisbury neighborhood replacing storm water piping and
building new catch basins.
George & Lynch continues to replace and repair failing sewer mains and sewer laterals in
the Little Salisbury neighborhood.
Delmarva Power will be performing electrical upgrades in the Little Salisbury neighborhood
starting in late February and continuing through the end of April. The work will include
replacement of transformers, pedestals, and numerous underground electric service
cables that are deteriorating due to age and wear. DP&L is sending a letter to notify all
customers in the Little Salisbury neighborhood.
Carpenters continue to replace picket fencing at the Life Saving Museum.
Carpenters are building a new ADA ramp at the Life Saving Museum.
Carpenters repairing and replacing Bus shelters.
Electricians working on projects for IT, Fire Department, Parks & Recreation and
Transportation.

Maintenance






Various ongoing winter projects (city signs, dumpsters, roll-off, trashcans, judge stands,
raffle booths, gates for boat ramps, Cale units, Inlet lot equipment, beach equipment,
paintings, building maintenance) for street, janitorial, beach, parking lots and boardwalk
to meet early spring deadline.
Staff ready to fabricate signage for new smoking regulations.
Ready to re-install replacement banners (Rt50) for the boat show this weekend. Original
banners were damaged by the winds/weather.
Crew assisted with traffic and clean-up from 1st and Philadelphia Avenue fire.
Continuing preparation for budget discussions.
On-going winter storm preparation.
Conducting interviews for full time and seasonal positions.

Service Center



Working on DOT’s on buses, Wastewater and Solid Waste vehicles.
Completing service and repairs on fleet equipment.
Installing lights and emergency equipment on Beach Patrol vehicles.
Removing lights, tags, radios from vehicles to be sold on Gov.deals.

Solid Waste

Preparing trash containers for summer season.

Department Activity Report
February 17, 2015 Regular Session




8

Painting blue 55-gallon trash barrels for bus stops.
Working on getting trucks to Service Center for DOT inspections.
Tagging as many damaged trash containers as possible throughout Town.
Painting and repairing lids on all 8-yard front end containers owned by the Town.
Are in receipt of a new truck.

Transportation


Working with Human Resource Director on a daily basis for bus driver
recruitment. Currently registered to attend 6 Job Fairs.
CDL and In-service training dates have been established for the bus division.
Continue to work on 5311 Transportation Grant.

Water


42nd Street Well House reconstruction progressing with masonry starting within the week.
Continue completion of winter maintenance projects at water plants.
Replacing two booster pumps at 136th Street Water Treatment Plant.

Wastewater


Completed annual parts inventory.
Installed new Fournier press.
Completed year-end reports for the Environmental Protection Agency and Maryland
Department of the Environment.

Recreation & Parks
Administration
 Presided over a Beach Wheelchair Coordination meeting and established operational
procedures for the program.
 Coordinated and attended meeting with Best Aquatics to discuss Kayak and Stand-UpPaddleboard concession.
 Met with a playground equipment representative to discuss beach play equipment.
 Met with Coca-Cola representative to discuss the 2015 marketing plan and event
coordination.
 Attended and participated in an MML/MACo joint meeting, addressing legislative issues,
Program Open Space, HEAL Cities, and DNR update.
 Attended Maryland Recreation and Parks Association Strategic Planning session and
Workplace Wellness seminar.
Recreation Programs
 Secured Tennis Agreement with Sunset Island for the 2015 season.
 Prepared and presented a report for Recreation Committee on Resident vs. Non-Resident
participation in Recreation Programs.
 Met with Director & Recreation Boosters Officer to discuss future and direction.
 Secured the Clarion Resort as the host hotel for summer camps.
 Met with Director & Best Aquatic Kayak/SUP concessionaire and set up new Kayak camps
for summer 2015 and full page ad for Splash brochure.
 Met with Director and Concessions Manager to coordinate the transfer of supervision of
operations to Recreation Superintendent.
Golf Operations & Maintenance

Department Activity Report
February 17, 2015 Regular Session









9

Coordinating golf promotions with OC hotel golf packagers.
Preparing for Philadelphia and NJ golf shows that we will be attending in February.
Super Bowl Scramble on February 1st was well attended with 117 players.
Installed a new draft beer system in the Caddy Shack Café.
Clearing and trimming trees on all golf holes to improve sightlines from tee.
Repairing bunker drainage #12.
Completed deep tine aeration of approaches and tees.
Refurbishing tee and green accessories, tee markers, cups, signs ball washers etc.
Received qualified irrigation consultant proposals and waiting to hear from Worcester
County as to how to proceed.

Parks





Continue Winterfest break down and display storage.
Sunset Park brick paver installation was completed.
Landscape Zone - starting renovation of existing plant material.
Started cutting back plant material on Baltimore Avenue medians from 15th-33rd Streets.
Crew Leader Jeff Simpson attended the Mid-Atlantic Horticulture Course in Virginia.
Seven employees attended Eastern Shore Pesticide Conference for re-certification of
pesticide licenses.

Risk Management
 Approval received from Motor Vehicle Administration for our vehicle self-insurance
program.
 Completed 2014 Occupational Safety and Health Administration documentation for annual
reporting and submitted to each department for posting.
 Met with Maryland Occupational Safety and Health Administration consultant about building
inspection training.
 Received three FF/EMS injuries covered under Workers Compensation as a result of injuries
sustained fighting the fire at de Lazy Lizard Brew Pub building.
 Arranging training dates for departments.
Special Events
Department Tasking





Completed new scale illustration of Springfest, Sunfest Inlet Lot layout
Phone call with Lyle about Town Strategic Plan Update
Performed walk-through of Performing Arts Center with audio engineer.
Completing Strategic Planning documents for upcoming workshops.
Completed St. Patrick’s Day Parade 3-year Memorandum of Understanding.
Revised OC Cruisin’ Memorandum of Understanding to include 3-year term with rolling
renewal.
 Completed entertainment line-ups for Concerts on the Beach, Sundaes in the Park and
Sunset Park Party Nights.
 Redeveloping Private Event Application.
 Awaiting State Farm marketing activation proposal.
New Special Event Tasks
 Winterfest teardown completed with items in storage with few display exceptions.
 RFP out for Restrooms at Special Events (2 year contract to be awarded).

Department Activity Report
February 17, 2015 Regular Session

10

 RFP draft for Fourth of July and New Year’s Eve Fireworks in Procurement’s hands for
completion (2 year contract).
 Ongoing approval of Springfest space contracts.
 Springfest posters out for print.
 Special Events general listing rack card in final layout phase.
 Fabricating vendor badges for Springfest.
Ongoing Special Event Tasks








Preparing Sunfest applications for distribution.
Springfest (25th Anniversary) – vendor contracts incoming.
Art’s Alive (15th Anniversary) – vendor contracts incoming.
New Event for 2015 (50+ seniors).
OCtoberfest improvements (in FY16 budget draft).
Develop method(s) of projecting potential ROI for incoming special events.
Developing headline acts for Sunfest.
Design marketing document for Performing Arts Center.
Purchasing used storage trailer for Winterfest displays (50’ Xmas Tree), replaces 1978
trailer that will not pass DOT inspection. Second trailer may also be needed in short term
for additional trailer that will fail inspection.
 Determining Department relocation timeline ongoing effort, projected construction
currently on temporary hold for new Center Plate office space. Discussing option of
delaying move until completion of OCCC Phase III with permanent office/storage space for
Department.
Primary Meetings

 Event Organizer met with Tourism Coordination Group to discuss the possibility of a
triathlon in Ocean City for 2016. Discussed logistics and possible use of part of Rt90.
Provided feedback on favorable dates to consider and potential headquarters location.
 Participated in Continuity of Operations Plan Meeting. Completed and submitted Special
Events COOP draft for review.
 Budget Meeting with City Manager and Budget Manager completed; revised direction on
Winterfest 25th Anniversary concept and remodel.
 Met with Bikefest to discuss 2015 Memorandum of Understanding, plans, music and
comments.
Private Events Summary
Applications in Departmental Review Process:













Ravens’ Parade
Beach 5 Sand Soccer
ACS Making Strides
Blood Sweat and Beer Documentary
OC Beach Blitz
OC Jeep Week
Busking for Mental Health
Knights of Columbus Procession
Sunday Morning Church Service at Springfest
PIS Karaoke
PIS Volleyball and Karaoke
PIS Tennis
PIS 3 on 3 Basketball
PIS Dodge ball

Department Activity Report
February 17, 2015 Regular Session

11

 OC Cruisers Car Show
 Out of the Darkness Walk
Applications Awaiting Council Approval:











Shenanigan’s 5K
St. Patrick’s Day Parade
Endless Summer Cruisin’
Cruisin’ OC
Sand Duels
4 on 4 at the Shore
3 v 3 Live
KGBA Tournament Series
Showell 1st Grade Boardwalk Walk
Ocean Games/Swim OC
Raven’s Beach Bash
Bonitz/Ritz Wedding

Applications Approved by Council, Awaiting Payment and Permit:









Walk MS
Komen 5K
Ride for the Feast
OC ½ Marathon
NVL OC Open
White marlin Festival/Crab Soup Cook-off
OC Air Show
Walk for Recovery
OC Bikefest
Wicomico Winter Festival

Permitted Events:
 Ride for the Feast
Tourism
 Reviewed draft of Tourism Strategic Plan with consultant. The final draft was presented to
the Tourism Commission at its February 9 meeting. The commission will review before
making recommendations at its March 16 meeting. The proposed plan will then be
presented to the Mayor and Council.
 Working with MGH and the convention center director on a new microsite for the
Performing Arts Center.
 Working with MGH on the 2015 marketing campaign. Plans will soon be presented to the
Mayor and Council after favorable recommendation by the Tourism Commission at its Feb.
9 meeting.
 Working with reps from the National Volleyball League to bring a professional beach
volleyball event to Ocean City weekend after Memorial Day. Council approved event permit
at its Feb. 10 meeting.
 Worked with TAB to submit recommendations for financial support of Bikefest and 2015
free summer events and other activities proposed by Team Productions. Council reviewed
and approved at the January 27 council meeting.
 Working with MGH on a new trip planner feature of the tourism website. The feature will
assist potential visitors with an easy way to plan their visits to Ocean City.
 Planning for the spring gathering of the OC Insiders, the group of loyal Ocean City visitors

Department Activity Report
February 17, 2015 Regular Session

12

who answer questions posted by prospective visitors on the tourism website and actively
promote Ocean City on social media sites. We bring them to Ocean City each spring to do
site tours at new properties and attractions.
 Attended a meeting with Worcester and Wicomico County reps to plan sports marketing
campaign for the year. The amended agreement we have with Wicomico County to bring
Worcester County into our regional sports marketing efforts has been reviewed by Guy and
Worcester legal. It is now back to Wicomico County for their review.

REGULAR SESSION -MAYOR AND CITY COUNCIL
TUESDAY, FEBRUARY 17, 2015
12 – COMMENTS FROM MAYOR AND CITY COUNCIL