C onstitution and B y-L aws of the C lub S wimT eam

I. Statement of Purpose…………………………………………………………….......... II. Membership Requirements…………………………………………………………….. III. Officers and their Duties and Responsibilities………………………….. i. Co-Presidents…………………………………………………………….. ii. Advisor…………………………………………………………………………. iii. Coach…………………………………………………………………………… IV. Procedure for Maintaining Continuity………………………………………… i. Elections………………………………………………………………………… ii. Resignation…………………………………………………………………….. iii. Replacement of impeached or resigned officers……….. iv. Impeachment of officers………………………………………………… V. Finances……………………………………………………………………………………………. 2 3 4 4 5 5 7 7 8 8 8 9

VI. Constitution Amendments and Interpretations……………………....... 10 i. Amendments to the Constitution……………………………….. 10 ii. Precedents and Constitutional Vagueness………………. 10 iii. Implied Powers………………………………………………………………… 10 VII. Dissolution Clause…………………………………………………………………………. 11

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I. Statement of Purpose
T his swim team was created in order to offer interested Yale students the opportunity to meet to improve their swimming skills and to compete at an intercollegiate, non-varsity, level. We are an inclusive group, welcoming male and female swimmers of all levels. The Club Swim Team is committed to being a transparently run organization.

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II. Membership Requirements
o o o o Members must be students of Yale University. Members are defined as persons who attend at least one practice a month. Competition is not mandatory but regular attendance and payment of dues are required for eligibility to compete. Non-payment of dues will result in removal from the roster and inability to compete in meets. It will also result in ineligibility to run for administrative positions or to vote in any elections.

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III. Officers and their Duties and Responsibilities
o Officers are held accountable to the members of the Club Swim Team and are required to provide information on the status of the organization upon request by any member of the organization. i. Co-Presidents o There will be two co-presidents who will share, as determined by these two, all administrative duties involved in the efficient running of this team. Their duties include, but are not limited to, the following: To serve as liaisons between the club and the Club Sports Office To ensure compliance with all regulations and guidelines To attend or assign someone to attend all club sports meetings To ascertain that the club’s financial commitments are met To maintain a current budget balance To submit all forms, scores and reports on time To complete and submit accident reports To be responsible for rental vehicles and their legal and safe use To keep the club advisor apprised of all club activities To conduct safe practice sessions during the coach’s absence To check the club mailbox and email regularly To transact all financial matters with the Club Sports Office, including reimbursements To ensure that all drivers have taken Yale’s Driver Awareness Course To ensure that all travel policies are adhered to To follow all guidelines set forth in the Club Sports handbook To organize competitions

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To organize regular gatherings of team members outside of practice to ensure development of a cohesive team To ensure that the team always has a coach and advisor ii. Advisor o There will be an advisor whose duties are as follows: To attend club meetings (not Club Sport Council meetings unless student officers are unavailable) To assist the club in decisions, scheduling and budgets To attend and support home games and matches as personal time allows To inform others at the University of the Club Sports Program To work with the co-presidents To be aware of all club activities To be aware of the club’s traveling schedule and away contacts To attend practices at least occasionally To serve as a source of information To accompany the team if traveling abroad To enforce all Club Sport and University policies To act in a mature and responsible manner To check all club travel plans and enforce all school policies

iii. Coach o There will also be a coach, who may or may not also serve as the advisor. The duties of the coach are as follows: To offer instruction and training in fulfillment of the club’s Statement of Purpose, in order to help members improve in their swimming and to help prepare the club as a whole for competitions.

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To attend and support home games and matches as personal time allows To work with the co-presidents To be aware of all club activities To be aware of the club’s traveling schedule and away contacts To attend practices at least occasionally To accompany the team if traveling abroad, if personal time allows To enforce all Club Sport and University policies To act in a mature and responsible manner

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IV. Procedure for Maintaining Continuity i. Elections
o Co-presidency positions will be assigned by democratic election at the end of every academic year and newly elected officers will assume their roles at the beginning of the successive academic year. Only regular dues-paying members are eligible to vote. o Candidates must be regular attendees for at least one semester immediately prior to the elections to run for these positions and must not be in debt to the club team at the time of running. Exceptions, for instance in the case of study abroad, shall be considered under the discretion of the co-presidents. o Candidates are not nominated. They must choose to run and must submit candidacy statements to copresidents. The deadline for submission of statements will be set by the co-presidents. o o Officers must be currently enrolled undergraduates of Yale University. All voting for Club Swim Team official positions shall be conducted by a closed ballot simple plurality system. For each position, members must submit exactly two names on the same ballot sheet to prevent one person voting for the same candidate twice. o o Elected officers must have a minimum of 33% of the votes to hold office. In the event that there is a tie in the voting, there shall be a run-off between the tied candidates. If there is still a tie, the tie-breaking vote shall be cast by the presiding members. o The co-presidents shall serve a term of one school year (fall semester followed by spring semester). The co-

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presidents shall be eligible to run for reelection at the end of their term. o The process shall include speeches, and voting for each office. Speaking time shall be determined by the copresidents, who will preside over the entire process. o In the event that both co-presidents run for reelection, the election process will be presided over by the advisor or coach.

ii. Resignation
o All Club Swim Team officers wishing to resign shall present a formal letter of resignation to the other officers stating their reason(s) for resigning. The letter shall be read publicly at the next practice and a general email will be sent out to the members.

iii. Replacement of impeached or resigned officers
o Upon vacancy of any officer positions, emergency elections will be held within two weeks to fill the position.

iv. Impeachment of officers
o A Club Swim Team officer may be removed from office by a democratic two-thirds majority vote of eligible members at a meeting convened for this purpose.

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V. Finances
o o The Club Swim Team is a non-profit organization and cannot, under any circumstances, function to make a profit. A record of all income and expenses and supporting documentation is to be maintained at all times by the current co-presidents. This information is to be passed onto newly elected officers before the end of the term of the former co-presidents. o Dues are to be determined by the co-presidents and must be paid by the second swim practice of the month. Refunds for persons not wishing to join will be available until the 4th swim practice of the month. o Non-payment of dues will result in removal from the roster and inability to compete in meets. It will also result in ineligibility to run for administrative positions or to vote in any elections. o o Financial information should be accessible to any member of the Club Swim Team on request. Only the co-presidents shall have access to Club Swim Team bank accounts and have the right to sign checks in the name of the Club Swim Team. o The co-presidents shall make all decisions regarding disbursement of funds so as to best achieve the organization's purpose.

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VI. Constitution Amendments and Interpretations i. Amendments to the Constitution
o Amendments to the Constitution and By-Laws may be made only by democratic vote. A general meeting must be called by the co-presidents and a minimum of a twothirds majority of regular dues-paying members present at the meeting is required for amendments to be made. Amendments shall serve as permanent changes to the constitution.

ii. Precedents and Constitutional Vagueness
o The co-presidents shall serve as the primary interpreter of the constitution.

iii. Implied Powers
o The co-presidents shall be empowered to perform all acts deemed necessary and proper in order to fulfill the goals of the Club Swim Team.

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VII. Dissolution Clause
o In the event that the Club Swim Team should dissolve, any remaining assets shall be distributed to Yale College.

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