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University Grants Commission

23236351, 23232701, 23237721, 23234116


23235733, 23232317, 23236735, 23239437

UGC Website : www.ugc.ac.in


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Bahadurshah Zafar Marg


New Delhi-110002

Indo - US 21ST CENTURY KNOWLEDGE INITIATIVE (OSI)

Request for Proposal


Introduction
The University Grants Commission, Bahadur Shah Zafar Marg, New Delhi-110 002,
India, announces an open competition for the Indo-US 21st Century Knowledge
Initiative (OSI). The OSI, which is a joint initiative of Indo-US Government, aims
and focuses on the formation of higher education partnerships between US
Institutions and Institutions of Higher Learning in India. The said joint initiative also
aims at the development and enrichment of junior faculty at Indian Institutions of
Higher Learning. The Indian Institutions recognized u/s 2(f) and 12B of UGC Act,
1956 and Institutions of National Importance may submit their proposals with a view
to encourage mutually understanding and economic development through education
cooperation in the field of Higher Learning. The last date for the receipt of proposals
is 15th March, 2015.

Program Overview
To encourage mutual understanding educational reform and economic development
the OSI enables Indian Higher Education Institutions to pursue objectives through
exchange visits of faculty, administrators, post graduate Indian students, and US
graduate students who can demonstrate the ability to work independently.

Project Design
The project should be designed to focus on specific institutional objectives that will
support the programs goals of encouraging mutual understanding, educational reform
and economic development. The design should include a series of exchange visits
and activities that will lead to the achievement of the projects objectives within a
three-year period, and should describe a process for evaluating the results of project
implementation. The design should also provide for the effective administration of the
project.

Statement of Need
To justify a request for support, proposals should demonstrate the need of the
participating institutions for the project that they are proposing. The proposals should
explain how each participating institution will utilize the project to address both
institutions needs as well as larger needs of both the countries.

In addition to demonstrating how the applicant institution can assist its partner to meet
institutional goals, proposals should also explain how this cooperation will enable the
Indian institution to address its own needs. Accordingly, applicants should describe
the needs and deficiencies as well as the capabilities and strengths of the Indian
institution, and how each institution will contribute to, and benefit from, the
achievement of project objectives.
The proposals must realistically assess
institutional capacities and contain compelling objectives that address institutional
needs and justify a request for support. To be competitive, proposals should
demonstrate that the participating institutions are committed to mutual support and
cooperation in project implementation.
If the proposed partnership would occur within the context of a previous or ongoing
project, the proposal should outline distinct objectives and outcomes for the new
project and should explain how new funding would build upon the previously funded
activities. Proposals should describe the amounts and sources of support for the
earlier projects as well as the results to date.

Project Objectives
The proposals should explain in detail how the project will enable the participating
institutions to achieve specific institutional changes that will support the goals of the
OSI. The proposals should outline a series of activities for meeting specific objectives
for each participating institution. The benefits of the project to each of the
participating institutions may differ significantly in nature and scope based on their
respective needs and resource bases.
Project objectives may include the development or revision of courses, curricula, and
programs of study at participating institutions to support mutual understanding,
educational reform and economic development. Particular areas of interest include
Indian junior faculty development programs in respective fields.
The proposals may outline the parameters and possible content of new courses; new
teaching specializations or pedagogic methodologies; collaborative research; new or
revised curricula; and new programs for outreach to educators, professional groups, or
the general public. Proposals may also describe strategies to promote administrative
reform through faculty or staff development.
In most cases a limited number of related thematic objectives at each institution will
be more feasible to achieve than a larger number of unrelated objectives.
The following fields are eligible:

Energy Studies
Sustainable Development
Climate Change
Environmental Studies
Education and Educational Reform
Community Development and Innovation

Exchange Activities and Project Implementation


The proposal should demonstrate that a projects objectives are feasible to achieve
within a three-year period through a series of exchange activities that take into
account prevailing conditions in India and United States. The exchange activities
may include but are not limited to conferences, symposia, seminars, workshops, team
teaching, focused series of exchanges, among other activities. Activities should be
designed to develop expertise, advance scholarship and teaching, and promote
reliable, long-term communication between partner institutions.
For example, projects focusing on curricular reform should describe the existing
curriculum and the courses targeted for revision, and should explain how exchange
activities will result in the restructuring of the current content to incorporate the new
academic themes. The proposal should describe the topics and content of any new
courses or educational materials that will be developed and introduced, and should
identify those persons who will be responsible for developing the new courses and for
teaching them.
If the project proposes to develop a new degree or certificate program, the proposal
should outline the steps being taken to secure approval for the new program from the
institution itself and from all relevant educational authorities. The proposal should
also describe the composition and size of the student and faculty population and any
other group that will benefit from the innovations to be introduced through the
project.
Except for translators, interpreters, and outside evaluators, participation in the
exchange visits is limited to teaching faculty, researchers, Indian post-graduate
students, US post-graduate students, and administrators from the participating
institution(s). Post-graduate students are eligible to participate in exchange visits if
they have teaching or research responsibilities or are preparing for such
responsibilities.
The grant recipient is responsible for providing invitation letters for US participants
applying for Indian Study Visa.

Material

and

Technical

Support

for

Exchange

Activities
To increase the feasibility and impact of the projects exchange activities, a proposal
may include a request for funding for educational materials (including books and
periodical subscriptions) and technical components (including the establishment or
maintenance of Internet and/or electronic mail facilities and of interactive technologybased distance-learning programs). The funding requested for educational materials
and technical components should supplement the projects exchange activities by
reinforcing their impact on project objectives. Applicants may propose other project
components not specifically mentioned in this solicitation document if the activities
will increase the impact on project objectives.

Project Duration
Pending the availability of funds, selected grant recipients are expected enter into
grant status before August 31, 2012. Grant activities are expected to be completed
within the three-year timeframe.

Project Evaluation
The proposals should describe and budget a methodology for project evaluation.
Institutions that are awarded partnership grants must formally submit periodic reports
to UGC on the projects activities in relation to its objectives. The formal evaluation
reports should include an assessment of the current status of each participating
institutions needs at the time of program inception with specific reference to project
objectives; formative evaluation to allow for mid-course revisions in the
implementation strategy; and, at the conclusion of the project, summative evaluation
of the degree to which the projects objectives have been achieved. The proposal
should discuss how the issues raised throughout the formative evaluation process will
be assessed and addressed. The summative evaluation should describe the projects
influence on the participating institutions. The summative evaluation should also
include recommendations about how to build upon project achievements. The copies
of evaluation reports must be provided to UGC.
In addition to the formally scheduled reports, the evaluation strategy should include a
mechanism for promptly providing UGC with information to be able to summarize
and illustrate project activities and achievements as they occur.

Project Administration
The proposals should explain how project activities will be administered both in the
India and US in ways that will ensure that the project maintains a focus on its
objectives while adjusting to changing conditions, assessments and opportunities.

Institutional Commitment
An University/Institution recognized under 2(f) and 12B of UGC Act must submit the
proposal and must serve as the grant recipient with responsibility for project
coordination. The proposals must include letters of commitment from all institutional
partners including the institution submitting the proposal. Each letter must be signed
by an official who is authorized to commit institutional resources to the project. The
letters of support as well as the proposal as a whole should clearly demonstrate that
the participating institutions are committed to mutual support and cooperation in
project implementation.

Eligible Institutions
The Universities/Institutions recognized under Section 2 (f) and 12 B of UGC Act
are eligible to receive the grant and Institutions of National Importance may submit
their proposals with a view to encourage mutually understanding and economic
development through education cooperation in the field of Higher Learning.

Costs and Cost-Sharing


The commitment of all partner institutions to the proposed project should be reflected
in the cost-sharing which they offer in the context of their respective institutional
capacities. Although the contributions offered by institutions with relatively few
resources may be less than those offered by applicants with greater resources, all
participating institutions should identify appropriate contributions. The proposed
cost-sharing will be considered an important indicator of the applicant institutions
commitment to the project.
OSI support may be used to assist with the costs of the exchange visits as well as the
costs of the administration of the project by the Indian grantee institution.
Administrative costs that may be covered by the OSI, with certain limitations, include
administrative salaries, faculty replacement costs, other direct administrative costs
and indirect costs. The cost of administering the project at the Indian partner
organization(s) is also eligible for OSI support. Although each grant will be awarded
to a single Indian institutional partner, the proposal should make adequate provision
for the administrative costs of all partner institutions, including the US partner(s).
The maximum award in the FY 2011 competition will be Rs.25.00 crores for a threeyear period. The requests for amounts smaller than the maximum are eligible.
Budgets and budget notes should carefully justify the amounts requested.

Diversity, Freedom and Democracy Guidelines


The programs must maintain a non-political character and should be balanced and
representative of the diversity of American and Indian political, social and cultural
life. Diversity should be interpreted in the broadest sense and encompass
differences including, but not limited to ethnicity, race, gender, sexual orientation,
caste, religion, geographic location, socio-economic status and physical challenges.
Applicants are strongly encouraged to adhere to the advancement of this principle
both in program administration and in program content. The programme will include
institutions and individuals representing geographic diversity, diverse students
population and those oriented towards service to their local communities.

Review Process
UGC will acknowledge receipt of all proposals and will review them for technical
eligibility. All eligible proposals will be evaluated by independent external reviewers,
who will be professional, scholarly, or educational experts with appropriate regional
and thematic knowledge. The proposals will be deemed ineligible if they do not fully
adhere to the guidelines stated herein.

Review Criteria
All reviewers will use the criteria below to reach funding recommendations and
decisions. Technically eligible applications will be reviewed competitively according
to these criteria, which are not rank-ordered or weighted.
(1) Broad and Enduring Significance of Institutional Objectives: Project
objectives should have significant and ongoing impact on the participating
institutions and foster a deepened understanding of critical issues in one or more
of the eligible fields. Special consideration will be given to proposals which
include Indian junior faculty development as a component of the grant activity.

(2) Feasibility and Effectiveness of Strategy to Achieve Project Objectives:


Strategies to achieve project objectives should be feasible and realistic within the
projected budget and timeframe. Proposals should contain detailed information
on specific exchange activities and outline the methodology and timeframe for
achieving project goals.
(3) Institutional Commitment to Cooperation: The proposals should demonstrate
significant understanding by each institution of its own needs and capacities and
of the needs and capacities of its proposed partner(s), together with a strong
commitment by the partner institutions, during and after the period of grant
activity, to cooperate with one another in the mutual pursuit of institutional
objectives.
(4) Project Evaluation: The proposals should describe a methodology for
determining the degree to which a project meets its objectives, both while the
project is underway and at its conclusion. The final project evaluation should
provide observations about the projects influence within the participating
institutions as well as their surrounding communities or societies.
(5) Cost-effectiveness: Administrative and program costs should be reasonable and
appropriate with cost-sharing provided by all participating institutions within the
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context of their respective capacities. Cost-sharing is viewed as a reflection of


institutional commitment to the project. Contributions should not be limited to
indirect costs.
(6) Support of Diversity: Proposals should demonstrate substantive support of
diversity by explaining how issues of diversity are included in project objectives
for all institutional partners. Issues resulting from differences of race, ethnicity,
gender, sexual orientation, caste, religion, geography, socio-economic status, or
physical challenge should be addressed during project implementation. In
addition, project participants and administrators should reflect the diversity
within the societies, which they represent. Proposals should also discuss how the
various institutional partners approach diversity issues.

Release of Funds and Settlement of Accounts


The University Grants Commission would provide the funding to the selected
institutions under this programme in installments and the awardee institutions will be
under obligation to submit an audited Utilization Certificate for the previous grant
which will facilitate the Commission to sanction/release subsequent admissible
grants.
It is mandatory on the part of the awardee institution to submit item-wise, year-wise
audited Statement of Expenditure along with the Utilization Certificate for settlement
of the grants sanctioned by the UGC.

Number and Amount of Grants


There is no predetermined number and amount of grants to be provided and the
decision of reviewers/Commission in this regard shall be final and binding.

UNIVERSITY GRANTS COMMISSION


BAHADUR SHAH ZAFAR MARG
NEW DELHI-110 002
U.S. INDIA EDUCATIONAL FOUNDATION (USIEF)
Indo-US 21ST CENTURY KNOWLEDGE INITIATIVE (OSI)
PROPOSAL SUBMISSION INSTRUCTIONS
This document supplements the guidelines outlined in the Request for Proposals (RFP)
for the Indo-US21st Century Knowledge Initiative, the primary document outlining the
terms of the 2011 competition for this program. The review criteria outlined in RFP are
the basis on which proposals are selected for funding. Proposals must conform to the
RFP and the guidelines stated in this document.
Applications not adhering to the conditions set forth in these documents will be deemed
technically ineligible and will be excluded from further consideration.
Additional information/compliance forms may be requested during the course of the
application period and if selected, during the course of the grant period.
During the proposal development process, prospective applicants should may contact
Joint Secretary(IC), University Grants Commission, Bahadurshah Zafar Marg, New
Delhi-110002 at manjusingh.ugc@nic.in).
I. STATEMENT OF ACTIVITIES
Partner institutions may pursue the programs goals of promoting mutual understanding,
facilitating educational reform, fostering economic development through carefully
defined institutional objectives. Activities should be planned strategically to achieve
project objectives and program goals through exchanges of teachers, administrators
and/or, in limited circumstances, graduate students. The proposals should explain how
individual participants will contribute to the achievement of project objectives and OSI
goals. If participants are yet to be identified or if additional personnel will be added at a
later date, the proposal narrative should describe the procedures and criteria for doing so.
The Indian partner should participate actively in the selection of US participants whether
they are identified in the proposal or selected during the course of project. All
participants should be selected because of their demonstrable qualifications to contribute
to overall project goals.
The strategy for achieving project objectives will typically include exchange visits in both
directions, but no single formula is prescribed for the duration, sequence, or number of
these visits. Although strong budgetary and programmatic emphasis may be given to
visits in one direction over another, the benefits of all these visits to the sending as well as

the receiving sides should be clearly explained. Exchange visits for the purpose of
attending conferences are not allowed except in combination with other grant activities
and in support of specific educational objectives at one or more of the participating
institutions.
II. PROGRAM SPECIFIC GUIDELINES
The most competitive proposal supports mutual goals and benefits for all partner
institutions. While the goals and benefits should be mutual, they do not need to be
identical for each partner institution or precisely balanced among partner institutions.
The recipient and any sub-recipient must, in addition to the assurances and
certifications made as part of the award, comply with all applicable terms and
conditions during the project period
VISA REQUIREMENTS
The Grantee Institution should take into account the US visa requirements for U.S.
participant travel to India for grant related activities.
For US participants, the Grantee Institution must secure and properly administer the
Exchange Visitor Program. Proposals should demonstrate the applicant's capacity to meet
all requirements governing the administration of Exchange Visitor Programs as set forth
in 22 CFR 62, including the oversight of Responsible Officers and Alternate Responsible
Officers, screening and selection of program participants, provision of pre-arrival
information and orientation to participants, monitoring of participants, proper
maintenance and security of forms, record-keeping, reporting and other requirements.
TRAVEL
The lead Indian institution is responsible for all international travel arrangements using
Indian carriers.
DIVERSITY, FREEDOM AND DEMOCRACY GUIDELINES
In the development of these programs, the Obama Singh Initiative wishes to encourage
participation by a broad base of institutions in both countries and seeks institutions that
represent geographic diversity, serving diverse student populations, and oriented towards
service to their local communities. Programs must maintain a non-political character and
should he balanced and representative of the diversity of Indian political, social, and
cultural life. Diversity should be interpreted in the broadest sense and encompass
differences including but not limited to ethnicity, race, gender, sexual orientation, caste,
religion, geographic location, social-economic status, and disabilities. Applicants are
strongly encouraged to adhere to the advancement of this principle both in program
administration and in program content. Suggested elements could include:
Program Administration:
Selection of the Indian and US program participants should reflect all relevant
forms of diversity (ethnicity, gender, geographic regions, etc.) to the extent
possible;
Program locations should reflect geographic diversity and, where relevant, socioeconomic diversity;

Program evaluation should incorporate an examination of the program from a


variety of perspectives, including the establishment of diversity criteria and how
the program meets these criteria/goals.

Program Content:

Orientation should include a session on multi-ethnicity and multi-culturalism for


all exchange participants;
In seminars, workshops, meetings and other forms of interaction, relevant
diversity issues should be addressed either directly (as a topic) or indirectly
(through contact with individuals of diverse backgrounds);
Resource lists and research material should contain a broad representation of
subjects, authors and titles reflecting diversity in the U.S. and India; Program
follow-up should ensure mechanisms for the continual promotion of diversity
issues.

HEALTH INSURANCE
All exchange participants should carry health and accident insurance including all Visitor
visa holders. At a minimum, insurance must provide the following benefits:
1. medical coverage of at least Rs. 25,00,000/- per person per accident or illness;
2. repatriation of remains in the amount of Rs. 3,75,000/3. medical evacuation benefits of at least Rs. 5,00,000/-; and
4. a qualified insurance program shall not have a deductible that exceeds Rs.25,000/The applicant should budget (under program costs per participant) for insurance. It is
expected that participants will be provided with insurance for those periods of actual
participation in exchange activities. The period of coverage does not necessarily coincide
with the duration of the funded project.
III. FORMAT
The proposal must meet the following formatting requirements:
1.
2.
3.
4.
5.
6.

Provide double-spaced, single-sided Executive Summary and Proposal Narrative;


Margins: top inch, bottom 1 inch, left 1 inch, right 1 inch;
12-point type font;
Provide proposal budget per the instructions further below;
Number all pages, including budget and addenda;
Microsoft Word readable format and Microsoft Excel readable format for budget
documents. It is recommended that applicants merge/consolidate as many of the files
as possible into a single Microsoft Word or Adobe Acrobat file.
7. Ensure that all pages are numbered, including proposal narrative, budget and addenda.

The original proposal and one copy should be arranged in the following order:
Table of Contents (List all attachments)
TAB A Proposal Cover Letter
TAB B Executive Summary (One page), Participants Statistics Page, and Resumes for the
U.S. and Indian project directors only.

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TAB C Narrative (Not to exceed twenty pages) and calendar of activities/itinerary, if


applicable
TAB D Budget Submission
TAB E Resumes and CVs (Project staff; not to exceed two pages each) and Letters of
endorsement.

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Tab A
Proposal under cover letter addressed to Dr. Manju Singh, Joint Secretary (IC),
University Grants Commission, Bahadur Shah Zafar Marg, New Delhi 110002, that
includes the following components:

Application for Indo-US21st Century Knowledge Initiative Grant


Proposal Cover Letter
1

Legal Name of Institution with full address

Whether recognized under Section 2(f) and 12B of UGC Act. If yes, details thereof

Name of contact, title, phone, fax, and email

Title of Project

Areas affected by project (city, county, state, for both India and US)

Address

Estimated Funding Request Amount

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Tab B:
The Executive Summary should provide the following information on a
single page:

Project title;
Statement of need and project objectives;
Brief statement about long-term impact.

Participants Statistics Page


Please refer to the format below for the Participants Statistics page.

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FORMAT FOR PARTICIPANT STATISTICS PAGE

University Grants Commission


Indo-US 21st Century Knowledge Initiative (OSI)
Proposal for a Partnership between:
INDIAN INSTITUTION and US INSTITUTION
Anticipated Number of Indian Participants in Exchange Visit:
Males:
Females:
Participants Occupations:
Teachers/Faculty:
Researchers:
Administrators:
Graduate Students:
Other (please specify):
Anticipated Number of US Participants in Exchange Visits:
Males:
Females:
Participants Occupations:
Teachers/Faculty:
Researchers:
Administrators:
Graduate Students:
Other (please specify):
Include the total duration of all exchange visits: For the entire grant period, give the
total number of weeks:
Indian Participants:
US Participants:
Project Directors Resumes (attach each U.S. and Indian project directors resumes to
the proposal title page other participant resumes will be placed under Tab E).

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TAB C
1. Narrative
In 20 pages or less, provide a detailed description of project objectives and activities
within the parameters outlined in the RFP, and as summarized below.
a. Statement of need together with an outline of project objectives and the anticipated
benefits of the project as a whole for each Indian. and US participating institution.
b. A detailed description of partnership activities and the relationship between the project
activities and program objectives, including:

Activity description including when they will occur;

Purpose and length of all proposed visits;

Names and qualifications of project participants.


The project
administration staff should be identified and their capacities for handling
unexpected personnel or scheduling changes should be discussed;

Strategy for working with participants to achieve project goals;

Explanation of how courses or other project activities might be configured


to achieve project objectives;

Explanation of how diversity issues will be addressed in project activities.


c. Description of participating institutions and relevant academic departments/schools and
the rationale for their cooperation with one another in pursuit of project objectives.
d. A well-developed program evaluation plan [see the RFP]. The evaluation plan should
include:

Methodology for assessing the effectiveness of project activities in


relation to project objectives;

Procedures for ongoing monitoring and corrective action for each


institution and the project as a whole;

Sample evaluation instruments or indicators;

Mid term financial reports.

Mid-term and final evaluation reports.

e. List of anticipated subcontracts, if applicable. Activities anticipated under the


subcontract should be explained in the proposal. [Subcontracts must be submitted to
UGC for its review prior to issuance of an award.
f. Plan to sustain program achievements without additional OSI support.
2. Calendar of Activities
Following the project narrative, please summarize all exchange visits and other key
events chronologically in a Calendar of Activities that covers the entire award period.
Describe who will travel when, where, for what purpose, and for how long. Be realistic
in estimating the amount of time required for US participants to obtain Indian visas.
Describe how project activities and the project timeline relate to the implementation of
project objectives and how project objectives will be implemented within the grant
period.

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TAB D
Budget Submission
Applicants must submit a comprehensive budget for the entire program. There must be a
summary budget as well as annual budget breakdowns reflecting administrative and
program activities. Include budget notes or budget narratives to explain specific items
and how the amounts were derived.
The budget format should include a summary budget, separated into program and
administrative sections that are consistent with the distinctions between administrative
and program expenses shown in the sample budget provided in this document.
The budget format is provided as sample guideline and should be modified as needed.
1. Allowable costs under this competition:
a. International, economy-class airfare for participants, who must comply with the
eligibility requirements of the RFP. Grant recipients must arrange all travel through
national travel carrier.
b. Domestic, economy-class travel to undertake eligible activities within US and within
the Indian.. Travel and per diem expenses may be included for persons designated as US
participants who must visit Indian Consulates for visa interviews.
c. Local transportation allowances (e.g. car rental) which must be clearly justified in
terms of need, length of visit, and cost savings.
d. Costs of lodging, meals, and incidental expenses may not exceed the published Indian
government/UGC per diem allowance rates. Actual costs may be less than the published
per diem rates; dormitory accommodations and long-term rental arrangements are
encouraged to enable applicants to avoid the costs of hotel accommodations. Moreover,
to avoid incurring costs unnecessarily, applicants are encouraged to arrange home stays
and to employ other strategies for the donation of lodging, meals, and incidental
expenses. Official per diem rates may change during the course of the project.
e. Educational and technical materials including translation expenses and the cost of
setting up and/or maintaining electronic communications such as Internet and e-mail
services at the US partner institution, including computer hardware, software, and
computer lab fees. Requests for reimbursements for educational materials and electronic
communications equipment should be kept to a minimum so that other direct project
elements can be funded.
Organizations should rent equipment if feasible.
Prior
approval from UGC is required for all equipment purchases.
f. Faculty development stipends may be provided for course development, research, and
basic training in computer use for Indian teachers or researchers at Indian institutions
with limited resources. Stipends of up to Rs. 25,000/- per semester (in addition to regular
salaries paid by the US institution) may be awarded to such US teachers and researchers
at their home institutions for support in developing or revising courses or in conducting
research in cooperation with Indian participants. Stipends should be associated with
specific activities or objectives beyond the individuals normal duties and work hours at
the Indian institution. An individual participant may receive up to three stipends over the
course of the grant. These payments will be subject to taxation laws and the individual

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will be responsible for managing their taxes.


g. Stipends for an individual(s) at the US partner institution responsible for coordinating
planning and logistical aspects of the partnership program. Stipends should be associated
with activities beyond the individuals normal duties at the Indian institution. Stipend
amounts should be consistent with local economic conditions and would not typically
exceed Rs. 20,000/- per month. These payments will be subject to taxation laws and the
individual will be responsible for managing their taxes.
h. Interpretation fees. This category would not typically exceed five percent of the grant
budget.
i. Visitor visa fees for US participants and J-1visa fees for Indian participants.
j. A maximum daily fee of Rs. 15,000/- is allowable to compensate an external consultant
reporting on the degree to which project objectives have been achieved. Travel and per
diem costs for an external reviewer are also allowable. The amount requested for external
consultant reporting should not exceed five percent of the total amount of project funding,
and may be lower. These payments will be subject to taxation laws and the individual
will be responsible for managing their taxes.
k. Health insurance for US participants, and if necessary, for Indian participants who have
no other applicable health insurance. Please note: Health insurance is compulsory for all
U.S. and Indian participants.
Please note: Health insurance is compulsory for all US and Indian participants.
l. Direct administrative costs, including faculty replacement costs, stipends for advanced
Indian graduate students assigned to US institutions, and expenditures for administrative
salaries, communications, and supplies. Please note that salary support can be paid only
to employees of the grantee organization and to employees of subgrantees; faculty or
administrators of the Indian partner organization may be eligible for stipends as described
in section Tab D, Section 1 (f) and (g). The following restrictions apply:
1) Indian participant replacement costs may be charged to OSI to pay:
(a) Salary replacement costs. This category covers the salary and benefits costs of
hiring temporary instructors to teach courses which would otherwise be taught by a
Indian. faculty member temporarily teaching or consulting at the Indian partner
university for a period of two or more consecutive months.
(b) Stipends for Indian graduate students assigned to US institutions for two or more
months if the participants would otherwise be eligible for teaching or research
appointments at the Indian institution.
2) Other direct administrative expenditures may not exceed 20 percent of the total budget.
m. The Indo-USInitiative will pay for limited indirect costs to the Indian grantee
institution, not to exceed 8 percent of the total grant request. Additional indirect costs
may be included as part of an institution's cost sharing. The indirect cost must be
restricted to 5 or 6% of the total grant request.
2. Unallowable costs under this competition:
a. Tuition expenses, salary, honorarium, or stipend expenses except as explicitly allowed
under Tab D 1 (f), 1 (g), 1(i), and 1 (l).

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b. Expenses for US students with the exception of those who are preparing for
instructional positions.
c. Salary support for Indian and US government employees (unless they are employed by
a participating college or university).
d. Travel and expenses for lodging, meals, or incidental costs of the dependents of
program participants or administrators.
e. Exchange visits for the purpose of attending conferences except in combination with
visits to support specific educational objectives at one or more of the participating
institutions.
f. Visits whose primary purpose is to plan activities that would take place outside the
scope of the project.
3. Budget Format
All proposed expenditures should be listed individually in whole Indian rupees. Each
request for travel should specify round-trip, economy airfare and destination for each
participant. Salary expenses for administrative duties should be pro-rated for the number
of days, hours, or percentage of time devoted to project activities. For travel and lodging,
food, or incidentals, list locality (city), names, rates per day, and total number of days
(e.g., 2 X Rs. 7500/- day x 2 days). Include budget notes or budget narrative to explain
specific line items and how the amounts were derived.

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SAMPLE: 2012 THREE-YEAR SUMMARY LINE-ITEM


PROGRAM BUDGET FORMAT
UGC
REQUEST

PROGRAM EXPENSES:
International Travel
In-Country Travel Overseas
In-Country Travel in the Indian
Local Transportation

Lodging, meals, and incidental expenses


Educational Material/Electronic Equipment
Communication

Faculty Development Stipends for US teachers or


researchers [see Tab D, Section l (f)

Project Coordination Stipends for US participants


[see Tab D, Section 1 (g)

Interpretation Fees [not to exceed 5% of total grant


request]
Other Contributions* [at end of table, specify types
and value] cost share only
Health Insurance
US participants
Indian participants
Visitor visa Fees for US Participants
J-1visa Fees for Indian Participants

Fees for outside consultants reporting on the project


[maximum $300 per day, maximum 5% of total
grant request.]

GRAND TOTAL FOR 3-YEAR BUDGET

* Includes contributions for which funds are not exchanged.

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INDIAN
INSTITUTION

SU
INSTITUTION

COST-SHARE

CONTRIBUTION

TOTAL
PROJECT
COST

SAMPLE: 2012 THREE-YEAR SUMMARY LINE-ITEM


ADMINISTRATIVE BUDGET FORMAT

UGC
REQUEST

INDAIN
INSTITUTION
COST-SHARE

ADMINISTRATIVE EXPENSES:

Indian Participant Salary Replacement Costs


as specified under Tab D, Section 1 (1a)
[Faculty replacement and/or graduate student
stipends]

Other Direct Administrative Costs [as defined


under allowable costs, Section D, 1 (2), not to
exceed 20% of total grant request]. List:
- Administrative salaries
- Communications
- Supplies

Indirect Administrative Costs tothe Indian


grantee institution [not to exceed 5 6% of
total grant request]
Other Contributions* cost share only

Grand total for 3-year budget

*Includes contributions for which funds are not exchanged.

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US
INSTITUTION
CONTRIBUTION

TOTAL
PROJECT
COST

SAMPLE: 2012 LINE-ITEM PROGRAM BUDGET FORMAT FOR YEAR ONE

YEAR 1

UGC
REQUEST

INDIAN
INSTITUTION
COST-SHARE

PROGRAM EXPENSES:
International Travel
In-Country Travel Overseas
In-Country Travel in the Indian

Local Transportation
Lodging, meals, and incidental expenses
Educational Material/Electronic
Communication

Faculty Development Stipends for US


teachers or researchers [see Tab D, Section l
(f). List names or positions and the total
number of days for each.]

Project Coordination Stipends for US


participants [see Tab D, Section 1 (g)]
Interpretation Fees [not to exceed 5% of total
grant request]

Other Contributions* [at end of table, specify


types and value] cost share only
Health Insurance
US participants
U.S. participant evacuation insurance
Indian Participants
Visitor Visa Fees for U.S. Participants
J-1Visa Fees for Indian Participants
Fees for outside consultants reporting on the
project [maximum Rs. 15,000/- per day,
maximum 5% of total grant request.]

TOTALS
YEARS 2 AND 3: REPEAT SAME
FORMULA

* Includes contributions for which funds are not exchanged.

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US INSTITUTION
CONTRIBUTION

TOTAL
PROJECT
COSTS

SAMPLE: 2012 LINE ITEM ADMINISTRATIVE BUDGET FORMAT FOR


YEAR ONE

YEAR 1

UGC
REQUEST

INDIAN
INSTITUTIO
N
COST
SHARE

ADMINISTRATIVE EXPENSES:
Indian Participant Salary Replacement Costs as
specified under Tab D, Section 1 (1a) [Faculty
replacement and/or graduate student stipends.
List names or positions and the total number of
days for each.]
Other Direct Administrative Costs [as defined
under allowable costs, Section D, 1 (2), not to
exceed 20% of total grant request]. Include:
- Administrative salaries
- Communications
- Supplies
Indirect Administrative Costs to
The Indian institution [not to exceed 8% of the
total grant request]
Other Contributions* cost share only

TOTALS
YEARS 2 AND 3: REPEAT SAME
FORMULA

*Includes contributions for which funds are not exchanged.

22

US
INSTITUTION
CONTRIBUTION

TOTAL
PROJECT
COSTS

TAB E
1. Resumes and CVs
Resumes of all participants (other than project directors) identified in the proposal
together with the resumes of external evaluators, should be included under Tab E.
(Project Director resumes are placed under Tab B.) No resume should exceed two singlespaced, single-sided pages. The Indian partner is encouraged to work with US project
participants in developing and editing their resumes to meet Indian standards for format
and content.
Resumes must include relevant overseas experience and levels of relevant language
ability.
2. Letters of endorsement
A signed letter of endorsement must be submitted from each participating institution
(Indian and US) from an official authorized to commit institutional resources to the
project. These letters must be included with the proposal by the proposal deadline. The
letter of endorsement should provide detailed information on the level of support that the
participating institutions expect to provide during the project implementation and the
institutional need for the project.
APPLICATION SUBMISSION
As indicated in the RFP, two copies of the full application must be postmarked by
15-03-2015
and
couriered
(Fed
Ex,
DHL,
etc.)
to:

The Joint Secretary (IC)


University Grants Commission
Bahadur Shah Zafar Marg
New Delhi 110 002
INDIA
Office Phone Number: 011-23238876
Email: manjusingh.ugc@nic.in

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