You are on page 1of 43

By Satish Yadavalli

VARIOUS STAGES
OF
PROJECT

PAVE A PATH
FOR
SUCCESSFUL COMPLETION
STATUS UPDATING THROUGH
NETWORK AND
GIVING EARLY WARNINGS

DATA COLLECTION

PLANNING & SCHEDULING


THINKING

Project :
Converting a vision, a dream or a need to reality.
A job that has a beginning and an end (Time)
A specified outcome(Scope)
At a stated level of Performance (Quality)
At a budget(Costs).

Project Characteristics :

Temporary : Has definite Start and Finish


Unique
: Product/Service is different in some
distinguishing way

Management :
Management is the technique of understanding the
problems, needs and controlling the use of Resources,
Cost, Time, Scope and Quality.
Project Management :
Application of knowledge, skills , tools & techniques
to project activities in order to meet stakeholder needs
& expectations from a project.
Needs : stated part of the project
Expectations : unstated part of the project
Completion of Project on time within Budget
without comprising Quality

Why do companies use PM?


To handle projects effectively in an organization.
To define the project and agree with the customer
To plan and assess resource needs for the project
To estimate project cost and make proposals
To plan & schedule activities in a project.
To allocate the right resource at the right time.
To assess risk and failure points and make
backup plans.
To lead a project team effectively and communicate
well
among team members.

Why do people learn PM?


To explore the latest concepts and techniques of
project management.
To increase value/contribution to the organization. To
prove yourself skillful in managing projects.
To learn a new thought process that helps organized
thinking and structured approach.
To acquire a professional degree/ recognition and
increase job prospects.
Endless possibilities and benefits..

Project Management Plan :


Tells How work will be done
The key to a successful project is on the
planning. All the detailed planning work for different
aspects of the project is integrated into one single
plan known as the Project Management Plan.

The PM Plan establishes the


projects:
Why

Project Management Overview

Project Management Process

Project Management Process Groups

STAGES
PLANNING
SCHEDULIN
G
CONTROLLIN
G
CLOSING

Most important phase of the


project management.
Planning is an art and science of
converting a set of objectives to
realization through a series of steps
executed in an organized and
predicted way so that there will be
less requirement of changes in the
plan later on.
The old saying Plan the work,
Work the plan

STAGES
PLANNING

Scheduling Phase is the


process of formalizing the planned
SCHEDULIN activities, assigning the durations,
G
resources and sequence of
occurrence in consultation with the
CONTROLLIN
G
team members.
CLOSING

Planning and Scheduling


phases are under taken before the
actual project starts.

STAGES
PLANNING
SCHEDULIN
G

CONTROLLI
NG
CLOSING

Controlling phase is undertaken during


the actual project implementation.
Project controlling is a mechanism
established to determine deviations from
the project base schedule, to re-plan
& reschedule during implementation to
compensate the deviations on the basis
of commissioning minima, flow
of
resources like finance, manpower,
equipment & application techniques.

STAGES
PLANNING
SCHEDULIN
G
CONTROLLIN
G

CLOSING

Closing phase is the last phase of


the project which brings close out of the
complete project. Whatever the project
requirements are pre-defined, during this
phase the total delivery is made and it is
accepted by the customer.
Maximum conflicts can arise in the project
during this phase between those who have
worked to deliver the outcome (contractor)
and those who are accepting the results of
the work (customer).

PM Knowledge Areas
1

Change

Integration
2

Document

Procure
ment

Scope

PM Knowledge
Areas

Time

Cost

Risk
8

Communi
Cation
7

Human
Resource
6

Quality
5

Project Integration Management


Project Integration Management supports
various elements of project management which
are identified, defined, combined and
coordinated.
Develop Project Charter
Develop Project Management Plan
Direct and Manage Project execution
Monitor and Control Project Work
Perform Integrate Change Control
Close Project or Close

Project Integration Management


Project Charter :
DOCUMENT that formally authorizes a project.
Provide information about internal and external parties involved
in and affected by the project.
Documenting initial requirements that satisfy the stake holders
needs and expectations.
ISSUED by a project initiator or sponsor, external to project
organization, at a level appropriate to project funding.
EMPOWERS the project manager to apply resources to project.
Summary level Milestone schedule and Summary level Budget.

Project Scope Management


Project scope management includes the
processes required to ensure that the project
includes all the work required, and only the work
required to complete the project successfully

Collect requirements
Define Scope
Create WBS
Verify Scope

Project Scope Management


WBS Work Breakdown Structure :
A deliverable-oriented hierarchical decomposition of work to be
executed by the project team to:
create required deliverables
accomplish project objectives
WBS organizes and defines the total scope and represents
specified in the current approved Scope Statement!
Process of subdividing project deliverables and project work into
more manageable components.
Lowest level of WBS is work package can be scheduled, cost
estimated, monitored, and controlled.

TYPICAL WBS OF A PROJECT


OVERALL PROJECT
ENGINEERING

BASIC ENGINEERING

DETAILED
ENGINEERING

PROCUREMENT
PLACEMENT OF
ORDER ON VENDORS

MANUFACTURING &
DELIVERY

PROJECT
ENGINERING

CONSTRUCTION
SITE MOBILISATION
CIVIL WORK

Piling work

Civil work for


Main equipment

STRUCTURAL STEEL WORK


EQUIPMENT INSTALLATION
PIPING INSTALLATION
ELEC. INSTALLATION
EQUIPMENT
RECEIVED AT SITE

INSTRUMEN. INSTALLATION

( %)
INSULATION & PAINTING

KPL - WBS

COLD COMMISSIONING
HOT COMMISSIONING

Civil work for


Aux. Facilities

Project Time Management


Project Time Management ensures the timely
completion of the project.
Plan Schedule Management
Define Activities
Sequence Activities
Estimate Activity Resources
Estimate Activity Durations
Develop Schedule
Control Schedule

Project Time Management

Project Time Management


Schedule once finalized is set as a baseline
Progress of work are tracked against the baseline
Current progress is arrived from various (Engineering,
Proc, Manufacturing and Construction) Trackers
developed for the purpose. These schedules are
called current schedules
Analysis and forecasting is done in progress reports.
Schedule using MS Project
Schedule using Primavera (P6)
Engineering Tracker
Manufacturing & Supply Tracker
construction tracker

Project Cost Management


Project cost Management includes the processes
involved in estimating, budgeting, and controlling
costs so that the project can be completed within
the approved budget.
Estimate cost
Convert it into budget
Load the cost into schedule
Perform earned value (EV) analysis
Perform estimate at complete (EAC)
Administer changes
Control cost

Project Quality Management


Project Quality Management ensures the project
will satisfy NEEDS for which it was undertaken.
Plan Quality
Perform Quality Assurance
Perform Quality control
What is Quality?
Conformance to specifications
Fitness for use

Project Quality Management


Plan Quality Techniques

Cause and effect


diagram
Flowcharts
Check sheets
Pareto diagrams
Histogram
Control charts
Scatter diagram

Project Human Resource Management


Project human resource management includes
the processes that organize, manage, and lead
the project team and to make most effective use
of people involved in the project.
Develop Human Resource Plan
(Role & Responsibility, Organization
chart, Staffing Management Plan)
Acquire project team
Develop project team
Manage project team
Organization Chart

Project Human Resource Management

Project Communications
Management

Project communication management include


processes required to ensure timely and appropriate
generation, collection, distribution, storage,
retrieval, and ultimate disposal of project
information.

Identify Stakeholders
Plan Communication
Distribute Information
Manage Stakeholders expectations
Report Performance

RACI

Project Communications
Project Stakeholders :Management
Customers/users
Sponsor
Portfolio managers/portfolio review board
Program managers
Project management office
Project managers
Project team
Functional managers
Operations management

Project Communications
Management

Project Risk Management


Project Risk Management is concerned with
identifying, analyzing and responding to project risks.
Plan Risk Management
Identify Risks
Perform Qualitative Risk Analysis
Perform Quantitative Risk Analysis
Plan Risk responses
Monitor and Control Risks
Risk
Risk Register

Project Procurement Management


Project Procurement Management is needed to
acquire material, goods and services outside
performing organization to meet project scope.

Plan Procurements
Conduct Procurement
Administer Contracts
Close Procurement

Project Change Management


Projects generally dont go 100% as planned
resulting into variations from plans in scope, time,
cost, quality
Change control boards (CCBs)

Project Document Management


Document management is very important (but
largely
ignored) aspect of project management
This can be a sophisticated software or simple
excel sheets depending on the organization
strategy
Once adopted its use should be fully exploited
viz. 100% documents should pass through it and
document reviews should be done as per the
matrix defined
MIS of document status be generated at the end
of period

Project Document Management


Proper DMS ensures right information to all
stakeholders at all times
Avoid using obsolete drawings and designs for
execution
Serves a very good engine for future use of project
data
Example of a simple document management
system
Document control log

S-Curve in Monthly Progress Report


Progress reporting is done through different formats and curves.

31

What is S Curve
S- Curve is the graphic display of cumulative progress
plotted against time.
Ideal S - Curve is a sinusoidal curve based on the
following formulae:
Y = [1 - sin(x/xn*180 + 90 ) *50]
Y Percent progress
x Period at which s-curve value required
xn Total period
The name is derived from the 'S' like nature of the
curve.

Progress distribution curve

Peak Period

Progress

Cumulative progress Curve


Plotted in a different scale

Starting Period

Finishing Period

Time
It is an ideal distribution curve. Depending upon the
various
guiding factors it may vary.

S Curve or Project Life Cycle