FACULTY HANDBOOK Eng 20131129 PDF

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KOREA ADVANCED INSTITUTE OF SCIENCE AND TECHNOLOGY
KAIST
FACULTY HANDBOOK
KAIST
FACULTY HANDBOOK
This booklet is a handbook for faculty members, thus does not hold any legal effects.
KAIST
FACULTY HANDBOOK
[Contents]
01
KAIST Overview
A. Objectives of Establishment 08 / B. Milestones 08 /
C. Organization & Staff 09
02
Faculty Personnel
A. Faculty Ethics 11 / B. New Appointment 13 /
C. Employment Contract Renewal 17 / D. Promotion 19 /
E. Appointment of Tenure Track Faculty 22 / F. Emeritus Professor Appointment 25 /
G. Total Periodic Personnel Management System 28 /
- EWon assistant professor system
- KAIST chair professor/Funded chair professor system
- Distinguished professors system
H. Faculty Salary System 30 /
I. Annual Salary Contract for Foreign Professors 32 /
J. Extracurricular Activity by Faculty such as Sabbatical 33 /
- Sabbatical 33 / - Lecture exemptions 35 / - Extracurricular Activities by Faculty 37 /
- Joint appointments 38 / - Adjunct Employment 39 / - Leave of Absence 41 /
- Business Start-up of Faculty Members 42 /
K. Awards by Major External Institutions 43 / L. Disciplinary Actions of Faculty 45 /
M. Appointment of Non Tenure Track Professor 46
03
Curriculum & Undergraduate Studies

A. Curriculum 50 / B. Course Evaluation 51 / C. Freshman Program 53
04
Salary & Benefits

A. Salary 54 / B. Foreign Engineers' Tax Exemption 57 /
C. National Health Insurance 58 / D. Korea Teachers Pension 59 /
E. Collective Insurance Payment 60 / F. Domestic and International Business Trip 61 /
G. Vacation 63 / H. Housing Management 64 /
I. On-campus Facilities 65 / J. Health Care Center 70 / K. KAIST Clinic 70
06 07
05
KAIST Institute (KI)

A. Overview of KI 71 / B. Major Fields of Research 72
06
Research Projects & Management

A. Basic Research Fund
- Basic Faculty Research Fund 73 / - Dissertation Research Fund 75
B. Institutions Research Project
- HRHRP 76 / - KI 77 / - EEWS 78 /
C. External Research Projects
- Research Contract 79 / - Research Fund Settlement 83 /
D. Research Institute
- KAIST Institute 85 / - General Research Center 86 /
E. Research Ethics
- Research Integrity Committee 87 / - Bioethics Committee 89 /
- Institutional Animal Care And Use Committee 90 /
- Bio-safety Committee 91 /
F. Shared Research Equipment Use 93
07
Patented Technology Transfer

A. Patent Application and Management 96 /
B. Transfer of Technology 97
08
Research Achievement Management

A. RIMS 99 / B. KRI 101 / C. Researcher ID 102 /
D. KOASAS 103 / E. Paper and Electronic Research Notes 105 /
F. Publication Service in Korea and Outside Korea 106
09
Library
A. Material, Facilities 106 / B. Services 109
10
Administrative Support for Foreign Professors

A. Administrative Support 110 /
B. Application for a visa for Foreign Professors 112
KAIST
FACULTY HANDBOOK
KAIST Overview
Objectives of Establishment (KASIT Act - Article 1)
-To produce quality talent in the field of science and technology with profound
theoretical knowledge and substantial applicative power
-To carry out mid- and long-term research and development and basic/applicative
research for promoting national scientific/technical capabilities
-To provide research-related support for other academic institutes and industries
Milestones
1971.02.16
Establishment of the Korea Advanced Institute of Science

(KAIS; Hongreung Campus, Seoul)
1975.08.20
1st Masters degree conferral ceremony
1978.08.19
1st Doctorate degree conferral ceremony
1981.01.05
Establishment of the Korea Advanced Institute of Science and

Technology (KAIST), Incorporation with the Korea Institute of
Science and Technology (KIST)
1984.12.27
Establishment of the Korea Institute of Technology (KIT),

Opening of undergraduate program
1986.03.28
1st entrance ceremony for the Korea Institute of Technology

(KIT)
1989.06.12
Separation of KIST from KAIST
1989.07.04
Incorporation with the Korea Institute of Technology (KIT)

(Moved to the Daedeok Campus)
1990.02.17
1st Bachelors degree conferral ceremony
1996.10.01
Establishment of the Korea Institute for Advanced Study

(KIAS)
2004.05.04
Establishment of the National Nano Fab Center (NNFC)
2009.03.01
Merger with ICU (Information Communications Univ.
2009.02.06
Affiliation of Korea Science Academy
2011.02.16
KAISTs 40th Anniversary
08 09
Organization and Staff

A. Organization
(As of September 1, 2013)
President
Auditor
Vice
President
Colleges
School-Level
Department-Level
Departments
Divisions
29
Offices
Teams
Research
Centers
10
70
57
B. Number of Persons
Instructors/Staff
(As of September 1, 2013)
Faculty Members
Executives Professors
2
327
Associate
Professors
Administrative Staff
Assistant
Admini- TechProfe- Subtotal strative nical
ssors
Staff
Staff
149
138
614
316
126
Functional
Staff
Subtotal
446
Research
Full-time
Assistants
Total
25
1090
Enrolled Students
(As of April 1, 2013)
Undergraduate
Master
Master/
Doctoral Integra
4,762
2,783
1,203
Doctoral
Total
2,427
11,175
Graduates
(As of April 1, 2013)
Year
Course
Undergraduate
Master
Doctoral
Total
2013
663
924
291
1,878
1975 ~ 2012
12,129
23,017
9,092
44,238
Previously(ICU)
214
1,110
120
1,444
Total
13,006
25,051
9,503
47,560
Current Status of Facilities

(As of March 1, 2013 / unit:)
Campuses
Daedeok
Campus
Seoul
Campus
IT Convergence
Campus
Korea Science
Academy of KAIST
Total
Land
1,154,029
110,360
279,006
59,180
1,602,575
Structure
547,486
62,788
112,319
35,653
758,246
KAIST
FACULTY HANDBOOK
Academic Organization
College-Level
School-Level
Department-Level
Department of Physics
College of
Natural
Science
Department of Mathematical Science

Department of Chemistry
Graduate School of Nanoscience & Technology
College of
Life Science &
Bioengineering
Department of Biological Sciences

-
School of Mechanical
Engineering &
Aerospace System
Department of Bio & Brain Engineering

Graduate School of Medical Science
and Engineering
Division of Mechanical Engineering
Division of Aerospace Engineering
Division of Ocean Systems Engineering
Department of Civil & Environmental Engineering
College of
Engineering
Department of Chemical & Bimolecular Engineering

-
Department of Materials Science & Engineering

Department of Nuclear & Quantum Engineering
Graduate School of EEWS
The Cho Chun Shik Graduate School For Green
Transportation
Department of Electrical Engineering
College of
Information
Science &
Technology
Department of Computer Science

Department of Information & Communications
Engineering
Department of Industrial & Systems Engineering
Department of Knowledge Service Engineering
Department of Industrial Design
Division of Web Science &Technology
Graduate School of Information Security
College of
Liberal Arts and
Convergence
Science
Department of Humanities & Social Sciences

Department of Business and Technology
Management
Graduate School of Future Strategy
Graduate School of Culture Technology
Graduate School of Science & Technology Policy
Graduate School of Management
College of
Business
School of
Management
Engineering
Graduate School of Finance

Graduate School of Information and Media
Management
Graduate School of Green Growth
10 11
Faculty Personnel
Faculty Ethics
1. Overview
A. Description: Tasks regarding the procedures and standards of mandatory,
corrective, suggestions and measures of Faculty members members in order to
establish social responsibility and ethical standards of Faculty members
demanded by the society
B. Occurrence: Frequently
C. Reference: Regulation on Faculty Ethics
2. Faculty Ethics Process

A. Faculty Ethics Committee
Receive general clauses

such as Faculty ethics,
outside professional
activities etc.
Office of Academic Affairs
Report the results and

consultations/deliberations
to the Faculty Ethics
Committee
B. Faculty Personnel Committee
Receive Faculty ethics

correction requests,
proposals, and measures
Faculty Personnel
Committee deliberation
2
KAIST
FACULTY HANDBOOK
3. Main Content
A. Faculty Obligations
1) Respect for University Honor and interests
Faculty
members shall respect the honor and interests of the University, to

the extent of not compromising academic freedom.
Faculty
members shall not disclose confidential information acquired during

employment.
As
members of the University, Faculty members shall actively participate to

improve the institution policies and educational environment.
2) Obligation of regulation compliance

Faculty
members should comply with all regulations of the University and

maintain high ethical standards.
Faculty
members should not engage in unethical acts or behaviors that demean the prestige of the University.
An

action is determined as ethical or unethical based on the legitimacy of various regulations and any resulting conflict of interest (for example, abuse of
University facilities or personnel/technological resources for personal gain).
B. Education and research activities

1.Lectures and academic management
Faculty

members shall honor their primary educational responsibilities of

providing quality lectures, exercising fair judgment in academic evaluations
and adhering to academic regulations.
Faculty

members shall encourage students to realize their full potential, and

provide guidance for students to attain a refined character and professional
skills.
Faculty
members shall demonstrate commitment to guiding student research

and dissertations.
esearch
2.R
In

conducting research and publishing activities, Faculty members shall not

engage in unethical or unlawful acts such as copyright infringement, plagiarism, inappropriate citations and data fabrication.
12 13
Faculty
members shall adhere to basic research ethics stipulated by the law,

university regulations, and academia.
Faculty
members on research contracts shall adhere to the procedures and regulations set forth by the University. In particular, Faculty members shall meet
the ethical and legal requirements in the acquisition and use of research funds.

3. Extracurricular activities
When
engaging in extracurricular activities, Faculty members should comply with

all related regulations, and ensure that their personal opinion or actions are not
misunderstood as a representation of the University, college or department.
Faculty
members should refrain from inappropriate behavior leading to sexual

humiliation or discrimination of students or staff, or any acts stipulated in the
related regulations.
4. Notes
Faculty members facing disciplinary action from the Faculty Personnel Committee,
or who are perceived as unethical, shall not be eligible for key positions, committee
members except on Committees in their area of specialization, and shall be
excluded from awards for five (5) years. (In the occurrence of disciplinary action, the
Dean of the College, Heads of Department, Heads of the relevant committees, and
the Faculty member in question shall be notified.)
New Appointments
1. Overview
A.Description: Tasks regarding the procedures and standards for appointments of
new full-time instructors.
B.Occurrence: Appointments generally begin on March 1 (notified by November 30
of the previous year) and September 1 (notified by May 31 of the current year).
However, new instructors may be recruited as required by the department.
C.Reference: Rules on Personnel Management of Instructors (Article 3 New
Appointments)
KAIST
FACULTY HANDBOOK
2. New Appointment Procedure

Interview process
Deliberation&
appointment process
President
President
Provost
VP of Research
Associate
VP of Academic Affairs
Dean of College
Faculty Personnel
Committee
(professor/tenured
professor
recommendation)
Provost
Associate VP of Academic Affairs
Dean of College
-Official letter of recommendation
-Cover letter by the Dean of College
-Proceedings of the College Faculty
Personnel Deliberation Committee
-O verall documents submitted to the
department
Head of Department
Head of Department
-Cover letter by the

Head of department
-A pplication
-Resume
-E xternal
recommendation
-Official recommendation by the Head of

Department(position, years of services and
salary class)
-Cover letter by the Head of Department
-Application & international doctoral degree
verification results
-Proceedings of the Department/Division
Faculty Personnel Deliberation Committee
-New appointment deliberation
evaluation(including opinions of the
Recruitment
announcement
Application
reception
Documents
evaluation
Department/
Division Faculty
Personnel
Committee
College Faculty
Personnel Deliberation
Committee
( Assistant/
Associate Professor
recommendation)
Department/Division
Faculty Personnel
Deliberation
Committee
Department
seminar
14 15
Applicant interview shall be limited to the final nominees after the Department/Division Faculty Personnel
Deliberation Committee deliberation. However, professorship applicants who have completed department
seminars, may, on limited circumstances, be interviewed prior to the Department/Division Faculty Personnel
Deliberation Committee deliberation.
3. Main Content
A.Application Materials: One (1) copy of the application form (provided), one (1)
copy each of the applicants degree certificate/diploma, three (3) letters of
recommendation, including one (1) from an academic advisor, curriculum vitae,
and a certificate of work experience.
B.The appointment process is through position announcement, receipt of
application, application deliberation documents evaluation(Department/Faculty
Management Deliberation Committee), college (department) seminar, applicant
interview, and deliberation by the management relations committee at each level.
Tenured

Professors and tenure-track Professors are appointed by the

President after the department/major faculty personnel management
committee deliberation, college faculty personnel management committee
deliberation and deliberation by the faculty personnel committee
Assistant
Professors and Associate Professors are appointed by the President

after nomination to the academic affairs department by the Dean of College
through deliberation by the department/major faculty personnel deliberation
committee and the college faculty personnel deliberation committee
C.The minimum qualifications for the positions of newly appointed instructors.

Position
Minimum qualification
Full-time Lecturer
More than two (2) full years recognized experience after acquisition
of a Masters degree
Assistant Professor
Doctorate degree
Associate Professor
Professor
More than four (4) full years recognized experience after acquisition
of a doctorate degree
More than ten (10) full years recognized experience after acquisition
of a doctorate degree
D. The salary class for each position is determined as follows.

If
a new appointee meets the minimum qualifications of a position, s/he will

be provided the lowest salary class of that position.
If a new appointee exceeds the minimum qualifications of a position, one
salary level will be added per exceeding year, if s/he is recognized to have
produced more than one journal article per year exceeding the specified
experience level.
E.The years of recognized experience are calculated and evaluated based on the
applicants years of experience in education or research after obtaining his/her
degree as at the date of the planned appointment.
KAIST
FACULTY HANDBOOK
The
education experience recognition rate for part-time instructors at an

educational institution higher than a four year university is
i. 30% if less than five hours of courses were taught per week,
ii.An additional 10% to the recognized rate of 1, if the weekly teaching hours
exceed five hours (maximum of 50%)
4. Support for Newly Employed Instructors

A.Annual salary: Salaries and other various incentives are offered in accordance
with the annual salary system of the University.
B.Allocation of research office/laboratory: Allocation is undertaken by individual
departments.
C.Allocation of students: Masters and Doctorate students are allocated by
individual departments.
The
student numbers will vary by department on an annual basis; however as

of 2012, more than two students with a full scholarship from the University
were allocated to each department on average.
D.Provision of research expenses for settlement of newly hired instructors

Amount
allocated and term of research
i. The amount provided varies by department and field of research.

ii.The research term will conclude at the end of the calendar year 36 months
after the original date of appointment.
Allocation
procedure
i. To request an allocation from the research management department, newly

appointed instructors must draft a research proposal, which must be approved
by the Head of Department, and then submitted to the Office of Academic
Affairs for approval by the Associate Vice President of Academic Affairs.

Instructors
may allocate the research expenses in advance up to six (6)

months prior to the appointment date when necessary for laboratory
installations, etc. The Head of Department will be in charge of the research
until the appointment date.
Up
to 10,000,000 Korean won may be provided as expenses assisting

settlement for the appointment and early settlement of newly appointed
instructors. This may be processed as a primary receipt if necessary.
Repayment:
The research expenses must be if the newly appointed instructor

resigns within three years from the appointment date.
Report
submission: A report of the research results must be submitted within

one (1) month after the conclusion of the research term.
E.Residence: If provided, the residence will be on the University campus.
16 17
Employment Contract Renewal

1. Overview
A.Description: Tasks regarding the procedures and standards of contract renewal
through specific deliberation for Faculty members with expiring contracts.
B.Occurrence: Twice annually (March 1 and September 1).
C.Reference: Rules on Personnel Management (Section 4 Contract Renewal).
2. Contract Renewal Process
Regular personnel
deliberation
schedule notification
Inform renewed
contract faculty
Office of Academic
Affairs
Department/
Division/College
College Faculty
Personnel
Deliberation
Committee
deliberation &
recommendation by
the Dean
Faculty Personnel
Committee
deliberation &
recommendation
College
Office of Academic
Affairs
Individual notification
of results
Faculty Petition
Deliberation
Committee
(Request if objecting
to results)
Office of Academic
Affairs
Subject to evaluation
Department/
Division Faculty
Personnel
Deliberation
Committee
deliberation &
recommendation by
the Head
Department/
Division
Contract renewal
determination
Office of Academic
Affairs
Personnel
appointment
Administration (HR)
3. Main Content
A. Term of renewal for Faculty members
Faculty
members will be informed of their eligibility of contract renewal deliberation six (6) months prior to the expiration of their current contract by the
Department (or College). This occurs on March 1 and September 1 every year.
KAIST
FACULTY HANDBOOK
B. Evaluation standards and method

The
deliberation and evaluation by the Department/Division Personnel Deliberation Committee and the Head of Department will examine educational
achievement (30%), research achievement (40%), and contributions/volunteering achievements (20%) shall be considered during the term of the contract
for the recommendation. There will be subsequent deliberation by the College
Faculty Personnel Deliberation Committee and the recommendation of the
Dean of College and the final evaluation by the Faculty Personnel Committee.
Ninety (90) points is considered a perfect score.
C. Contract renewal term

Category
Faculty members appointed prior to

December 31, 2006 (Old system)
Faculty members appointed after

January 1, 2007 (New system)
Application
Standards
(Based on
date of
appointment)
-The term of contract for Assistant

Professors must be less than three (3)
years, and less than five (5) years for
Associate Professors and Professors.
-Professors of KAIST with a continuous employment exceeding seven (7)
years and outstanding educational
research records may renew their
contract as a tenured Professor with
the term expiring upon retirement.
-The term of contract must be less

than three(3) years regardless of
professor's classification
-The total period of the contract
before appointment as a tenuretrack Professor, including the period
of initial contract, shall be less than
eight (8) years
-Female faculty members may extend their contract upon the approval of the
President for childbirth or childcare reasons (twice within one (1) year or within
two (2) years).
-The contract will be extended to the end of the semester if the term of
employment expires during the semester.
Common
provisions
-If the Faculty member takes long-term leave or sick leave, they may extend
the period of the current contract for up to one (1) year with the approval by the
President.
-The Faculty member shall be dismissed with the expiration of the term of
appointment when failing the contract renewal evaluation. However, a single
temporary extension shall be allowed over a maximum period of 1 year after
the date of expiration of the contract, upon the approval of the president,
considering career moves.
18 19
D. Failing a contract renewal evaluation

The
Faculty member will be dismissed in accordance with Subparagraph 3 of

Article 38 of personnel Regulation at the end of the contract term if they fail the
contract renewal deliberation.
E. Petition

Faculty
members who wish to review the decision regarding their contract

renewal may submit a petition to the Faculty Petition Deliberation Committee
within thirty (30) days of the notification date of non-renewal.
F. Other

The
term of the renewed contract will be subjected to deliberation if a Faculty

member with time remaining in their contract is evaluated for promotion.
The
Faculty member will be informed of the deliberation results of the contract renewal two (2) months prior to the termination of the contract.
4. Notes
eliberation documents must be submitted to the Personnel Relations Committee
D
prior to the deliberation for a regular Faculty personnel deliberation. The achievement documents must be drafted in accordance with the standards and supporting
evidence must be submitted for all claims.
Promotion
1. Overview
A.Description: Tasks regarding the procedures and standards of granting an
elevated position (Associate Professor or Professor) appropriate for the
evaluated achievements of the Faculty member.
B. Occurrence: Twice annually (March 1 and September 1).
C.Reference: Rules on Faculty Personnel Management (Section 5 Promotion)
2. Promotion Process
Regular personnel
deliberation
Office of Academic
Affairs
Inform applicable
faculty
Department/
Division/College
Department/
Division Faculty
Personnel
Deliberation
Committee
deliberation &
recommendation by
the Head
Department/
Division
KAIST
FACULTY HANDBOOK
College Faculty
Personnel
Deliberation
Committee
deliberation &
recommendation by
the Dean
10
Office of Academic
Affairs
College
Faculty Personnel
Committee
deliberation &
recommendation
Individually inform
results
Office of Academic
affairs
Re-deliberation
Faculty Personnel
Committee
11
Personnel
appointment
Administration (HR)
Promotion
determination
(President
approval)
Office of Academic
Affairs
Petition request
Pertinent Faculty
Inform
redeliberation
results
Office of Academic
Affairs
3. Main content
A. Promotion period
The
faculty promotion deliberation will be conducted twice annually (in June

and December) and the promotion deliberation by the Faculty Personnel Committee concerning the Faculty members are conducted once annually (Future
deliberation shall be after a 1 year period.)
Promotion
appointment shall be on March 1 and September 1 of every year.
B. Promotion requirements
Position
Minimum Requirements for Promotional Review

Has
Professor
Associate
Professor
Assistant
Professor
worked as an Associate Professor for more than four (4) years (two
years for Faculty newly employed as an Associate Professor) and whose
salary class as an Associate Professor is 7 or higher.
One who has more than ten (10) years of recognized education/research
experience after obtaining his/her doctoral degree.
Has
worked as an Assistant Professor for more than two (2) years with a
salary class of an Assistant Professor level 4 or higher
Has more than four (4) years of recognized education/research experience
after obtaining his/her doctoral degree.
Has
Has
worked for more than one (1) year as full-time lecturer.

a doctoral degree.
20 21
C. Standards and method of deliberation

Deliberation
and evaluation by the Department Faculty Personnel Deliberation

Committee and the Head of Department will examine educational achievement (30%), research achievement (40%), contributions/volunteering achievements (20%), and internal and external evaluations (10%) shall be considered.
Subsequent deliberation by the final Faculty Personnel Committee and the
recommendation of the Dean of College and the final evaluation by the Faculty
Personnel Committee. (Ninety (90) points is considered a perfect score for department; one hundred (100) points is considered a perfect score for colleges
and Faculty Personnel Committee.)
The
deliberation for promotion emphasizes the achievements during the service term.
The emphasis of each evaluation item may vary depending on the characteristics of the department
and may be determined by the department/division and the Faculty Personnel Committee Deliberation.
D. Reference point for deliberation documents

Data
for promotion deliberation shall be confined to that submitted to the

Head of Department by the end of September (for March 1) and the end of
March (for September 1) of each year as the base time point.
The
educational and research career after receiving a doctoral degree will only
be acknowledged. The deliberation is made twice a year; March and September
each year. For the deliberation in March, career till February will be admitted.
Likewise, for the deliberation in September, career till August will be admitted.
E. Petition
The
Faculty member may submit a petition within twenty-one (21) days of the personnel appointment date if there is a petition concerning the results of promotion.
The
petitioner may present an explanation in person or in writing to the Faculty Personnel Committee.
F. Special promotion
Special
promotion is possible through the resolution by the Board of Directors

for those acknowledged for significant research achievements in pursuant of
Paragraph 2 of Article 29 (Special Promotion) of the Rules on Faculty Personnel Management.
4. Notes
A. Restrictions to promotion evaluation
Faculty
members corresponding to the promotion standard date below will be

excluded from promotion. Faculty members may be included in the deliberation for promotion if the position will be retired, but the promotion appointment will be implemented after the pertinent term.
KAIST
FACULTY HANDBOOK
i.Being submitted to disciplinary actions (including appointment standby).

ii.If the following period has not been elapsed after the conclusion of a disciplinary action:
Suspension: twelve (12) months.
Reduced salary, reprimand: six (6) months.
B. Position retirement
Term
allowed in the same position without promotion:
i. Assistant Professor: eight (8) years.

ii.Associate Professor: nine (9) years.
Tenure-track
professors are exceptions, and female faculty members may

extend this term at most by two (2) years with the approval of the President in
the occurrence of maternity leave or childcare leave.
The faculty member shall be dismissed with the expiration of the term of appointment when failing the promotion within the term of position. However, a
single temporary extension shall be allowed over a maximum period of 1 year
after the date of expiration of the contract, upon the approval of the president,
considering career moves.
C. Deliberation document submission

Deliberation
documents must be submitted to the Personnel Relations Committee prior to the deliberation in the occurrence of a regular faculty personnel deliberation. The achievement documents must be drafted in accordance
with the standards and supporting evidence must be submitted.
Appointment of Tenure-Track Faculty

1. Overview
A. Description:
Tasks regarding the procedures and standards implementation of appointment of
tenure-track faculty, without a determined position retirement or contract term
until retirement, through specific deliberations concerning Faculty members who
have exhibited innovative activities in research and education, and who have been
acknowledged as authoritative figures in specific professional fields nationally
and internationally; for the acquisition of remarkable Faculty members and
guaranteed academic status.
B. Occurrence: Twice annually (March 1 and September 1).
C.Reference: Institution Regulation Article 21, Personnel Regulation Article 8,
Regulation on Appointment of Tenure Track Faculty.
22 23
2. Tenure-Track Faculty Appointment Process
Regular personnel
deliberation (tenuretrack) schedule
notification
Office of Academic
Affairs
Department/
Division/College
College Faculty
Personnel
Deliberation
Committee
deliberation &
recommendation by
the Dean
Faculty Personnel
Committee
deliberation &
recommendation
Individually inform
results
Office of Academic
Affairs
Office of Academic
Affairs
College
Inform applicable
faculty
Faculty Petition
Deliberation
Committee
(Request if objecting
to results)
Subject for
evaluation
Department/
Division Faculty
Personnel
Deliberation
Committee
deliberation &
recommendation by
the Head
Department/
Division
Tenure-track
faculty appointment
determination
Office of Academic
Affairs
Personnel
Appointment
Administration (HR)
3. Main Content
A. Tenure-track professor appointment period
Category

December 31, 2006 (Old system)

Application
standards
-Deliberation and appointment of

tenure-track regarding the faculties
will take place once per year
-Following deliberation shall be after
one (1) year
-Eligibilty for tenure is determined

when s/he is newly appointed or
will be evaluated(deliberated) only
once in(within) 8 years from the
appointment date.
KAIST
FACULTY HANDBOOK
A ppointment
Common
provisions
on March 1 and September 1 of every year.

faculty members may extend the deliberation term at most by two (2)
years with the approval of the President in the occurrence of maternity leave or
childcare leave.
Female
B. Tenure-track professor deliberation qualification standard

Category
Application
standards
Common
provision

June 31, 2006 (Old system)
-Faculty member who has served

in office for more than seven (7)
consecutive years as a Faculty
member in the University with an
outstanding track record; tenuretrack application may be submitted
once within seven (7) years.
-May choose the new system.

-May submit an application regardless

of being an Assistant Professor,
Associate Professor, or Professor.
-Faculty members recognized as national/international experts for creative

activities in education and research, or recognized as authoritative figures in a
specialized field nationally and internationally
C. Standards and method of deliberation

Deliberation
and evaluation by the Department Faculty Personnel Deliberation Committee and the Head of Department will examine educational
achievement (30%), research achievement (40%), contributions/volunteering
achievements (20%), and internal and external evaluations (10%). Subsequent
deliberation by the final Faculty Personnel Deliberation Committee and the
recommendation of the Dean of College and the final evaluation by the Faculty
Personnel Committee. (Ninety (90) points is considered a perfect score for a
department; one hundred (100) points is considered a perfect score for colleges and Faculty Personnel Committees.)
However, if Faculty member is dismissed without time remaining in their contract, s/he can be appointed temporarily for a maximum of one (1) year only
one(1) time upon the approval of the president, considering career moves.
After the temporary contract period, s/he will be automatically dismissed.
24 25
D. Failing the tenure track deliberation

After
January 1, 2007, if a Faculty member fails the evaluation for tenure-track

deliberation, s/he will be dismissed when his/her contract period expires, according to Subparagraph 3, Article 38 of the Personnel Regulation. However, if
a Faculty member is dismissed without time remaining in their contract, s/he
can be appointed temporarily for a maximum of one (1) year only one (1) time.
After the temporary contract period, s/he will be automatically dismissed.
E. Petition
A
Faculty member who objects to the refusal of contract renewal may submit
a petition to the Faculty Petition Deliberation Committee within thirty (30) days
of the notice of refusal.
F. Sepcial Appointment of Tenure Track

During
the promotion or contract renewal deliberation, a Faculty member who

has been nominated by the Faculty Personnel Committee may be specially
appointed as a tenure-track professor subsequent to sufficient achievements,
regardless of the documents submitted, such as the application or separate
internal and external evaluations.
4. Notes
Deliberation
documents must be submitted to the Personnel Relations Committee prior to the deliberation in the occurrence of a regular faculty personnel deliberation. The achievement documents must be drafted in accordance
with the standards and supporting evidence must be submitted.
Tenure-track
Faculty members who have exceeded the term of the position

retirement shall be contracted as a total amount annual salary system.
Emeritus Professor Appointment

1. Overview
A.Description: Tasks regarding the procedures and standards for appointing a
full-time Faculty member, who was in office for more than ten (10) years with
an upcoming retirement, as an Emeritus Professor in order to utilize their
accumulated experience and knowledge.
B. Occurrence: Twice annually (March 1, September 1).
C.Reference: Institute Regulation Article 8 (Emeritus Professor), Institute
Regulation Article 19 (Emeritus Professor), Personnel Regulation Article 54
(Special Services Position), Emeritus Professor Regulation.
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FACULTY HANDBOOK
2. Emeritus Professor Appointment Process
Regular personnel
deliberation
(Emeritus Professor)
Office of Academic
Affairs
Department/
Division/College
Department
College Faculty
Personnel
Deliberation
Committee
deliberation &
recommendation by
the Dean
Faculty Personnel
Committee
deliberation &
recommendation
Emeritus professor
appointment
determination
(President
approval)
College
Inform applicable
faculty
Department/
Division Faculty
Personnel
Deliberation
Committee
deliberation &
recommendation by
the Head
Office of Academic
Affairs
Office of Academic
Affairs
Personnel
Appointment
Administration (HR)
3. Main Content
A. Emeritus professor appointment period :

Appointment
of an Emeritus Professor occurs annually on March 1 and

September 1.
B. Qualification
Full-time
Faculty members who are Assistant Professors or higher and have

worked for more than ten (10) years at the University.
Reputable
Faculty members who have continuously contributed to the development of the University with outstanding achievements concerning education, research, and other educational activities, displayed during the term in
office.
26 27
C. Documents required

Emeritus
Professor Recommendation (individual consent form attached)
Emeritus
Professor Application
Department/Division/College
Faculty Personnel Deliberation Committee pro-
ceedings
Education,
research, and other education activities records compendium
Other
documents required (personal consent form, letter of understanding

related to conditions, etc.)
D.Period of motion: Within one (1) year before and after the date of retirement of
the Faculty member.
E. Term of appointment: Permanent from the date of appointment.
F. Service and facility use:
A
maximum of three (3) credit hour lectures allowed per semester for five (5)
years after appointment.
May
be a joint academic advisor for a period of five (5) years after appointment.
216
sq. ft. of research area is provided for a period of five (5) years after appointment; unused research areas and laboratories must be returned.
Emeritus
professors may not hold a position as a Head of a department, nor

are they allowed to participate in general faculty meetings.
G. Conditions:
Basic
pay: 330,000 won per one (1) credit hour, i.e. 1 million won for three (3)
credit hours.
Teaching
materials and research expenses: 50% of the professor standard

payment is provided when the emeritus professor is in charge of a lecture or
experiment provided that a separate source of funding has been prepared.
Student
advising expenses: In accordance with the professor payment standards provided that a separate funding source has been prepared.
Research
expenses: In accordance with the related research regulations.
KAIST
FACULTY HANDBOOK
Total Periodic Personnel Management System

1. Overview
A.Description:
Tasks regarding the procedures and standards for appointing EWon Assistant
Professor, KAIST Chair Professor, and Distinguished Professor subsequent
to the qualifications of the faculty members who have or are anticipated to
produce remarkable achievements through the personnel management system
supporting the maximization of education and research achievements while
promoting the development of the University.
B.Occurrence: Annually (March 1, September 1).
C.Reference:
I nstitute Regulation Article 20 (Chair professor, distinguished professor,
sponsored professor), Personnel Regulation Article 52 (Chair professor,
distinguished professor system), Distinguished Professor Appointment
Regulations, KAIST Chair Professor Appointment Guidelines
2. Personal Management System Process
Department/Division
Faculty Personnel
Deliberation
Committee
deliberation &
recommendation by
the Head
Department
Appointment
confirmation
(President approval)
College Faculty
Personnel
Deliberation
Committee
deliberation &
recommendation by
the Dean
College
Faculty Personnel
Committee
deliberation &
recommendation
Office of Academic
Affairs
28 29
3. Main Content
A. EWon Assistant Professor
1.A ppointment qualification: Young Assistant Professors with a significant
potential to grow and perform creative teaching and research activities,
thereby contributing to the advancement of the University.
ppointment term: Three (3) years from the date of appointment. (No renewal.
2.A
In the event that an EWon Assistant Professor is promoted to an Associate
Professor, s/he shall carryover the EWon professorship until the end of the
three (3)-year period.)
3.Research grant
B. KAIST Chair Professor
1.Appointment qualification: Professors or Associate Professor among fulltime Faculty members who can greatly contribute to the development of the
University with outstanding achievements in education and research.

2. Appointment term: Three (3) years from the date of appointment.
3.Research grant: Supported within the scope of the fund and any profits
generated from management of the fund
C. Funded Chair Professor
1.Appointment Qualification: Long-term Faculty members and researchers
of KAIST and authorities in the particular field, who have accomplished
outstanding achievements in the advancement of science or academics with
prominent character and virtue
2.Appointment Term: Within 5 years from the date of appointment
(Re-appointment allowed)
3.Appointment Date:
Chair professor by general funds - within the scope of Faculty retirement
Chair professor by a specific fund - within 5 years after retirement
4.Research grant: Shall abide by the grant standards of each fund.
D. Distinguished Professors
1.Appointment qualification: Faculty members who may contribute to the
advancement of the University and Korea through a global level of teaching,
research, and volunteer activities.
2.Appointment term:
The
term of appointment for Distinguished Professors will be five (5) years

and the contract may be renewed through the deliberation by the Personnel
Relations Committee
After
retirement, the Faculty member can be contracted as a non-tenure track

professor and continuously hold an office as a Distinguished Professor.
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FACULTY HANDBOOK
3.Conditions and service

Appointed
by the President after deliberation by the Faculty Personnel Com-
mittee.
Payment
will be provided for Distinguished Professors until the age of 70.
Payments
for lectures after retirement apply; the emeritus professor standards are used (330,000 won/month per one (1) credit).
Conversion
to non-tenure track after retirement: Research grants may be

provided; Distinguished Professors shall hold equivalent authorities and responsibilities as general faculty members during lectures; they may advise
students and dissertations. The previously provided research space may be
used continuously if the requirement is recognized.
Faculty Salary System Evaluation

1. Overview
A.Description: Evaluation of the incentives for salary class of full-time faculty
members.
B. Occurrence: November of the pertinent year to February of the following year.
C. Reference: Faculty incentive evaluation and payment guideline.
2. Salary Evaluation Process
Salary system
evaluation plan
implementation
Evaluation document
submission
Academic Affairs
Team
Faculty (evaluated)
Secondary
evaluation
Evaluation results
notification
Dean of college
Department head
Petition request
evaluation
committee
Final result
confirmation
Academic Affairs
Team
Academic Affairs
Team
Initial evaluation
3
Department head
Petition request
Faculty (evaluated)
Reflection in salary
9
Personnel Team
30 31
3. Main Content
A.The evaluation period is from December 1 of the previous year to November 30
of the pertinent year.
B.Evaluation category and rate of point distribution is comprised of education
achievement (20~60%), research achievements (20~60%), and contributive
volunteering (10~30%).
C.The evaluation table for general faculty members may be adjusted independently
according to the characteristics of the Department/Division, but must be
retained for three (3) consecutive years by principle.
D.Composition rate of grade per college:
Category
Grade 1
Grade 2
Grade 3
Grade 4
Grade 5
Grade 6
Composition
rate
~5%
~15%
~30%
~30%
~15%
~5%
E. Rate of adjustment subsequent to evaluation grade

The standard payment amount is based on the amount following the
evaluation achievement grade of the salary system implementation guideline,
which incorporates the adjustment rate following the evaluation grade, where
grade 1 is +40%, grade 2 is +10%, grade 3 is +6%, grade 4 is +3%, grade 5 is 0%,
and grade 6 is 20%
4. Notes
Be cautious not to receive any disadvantages during evaluation by reflecting
personal research achievements in the Research Information Management System
(RIMS).
KAIST
FACULTY HANDBOOK
Annual Salary Contract for Foreign Professors

1. Overview
A.Description: For full-time foreign professors.
B.Occurrence: Twice a year; every February and August. The result of the annual
salary negotiation is reflected in the wages from March 1 and September 1.
C.Reference: Personnel Management Guidelines for Foreign Faculty Rules on
Personnel Management of Instructors.
2. Salary Contract Process

Determine annual
salary adjustment
rate according to
evaluation grades
Announcement
for annual Salary
adjustments
Evaluate foreign
faculty and
recommend annual
salaries
Office of Academic
Affairs
Office of Academic
Affairs
Department/
Division Faculty
Personnel
Deliberation
Committee
Review annual salary

of College
Adjust annual
salaries and notify
result confirmation
Reflect the
adjustments in
salary
Office of Academic
Affairs
College
Administration(HR)
3. Main Content
A.The Head of Department recommends a salary after consultation with the
Department/Division Faculty Personnel Deliberation Committee, and the Dean
of College and the Associate Vice President of academic affairs review, and then
the Provost approves.
B.Required documents when recommending a department annual salary:
Department/Division
Request
Faculty Personnel Deliberation Committee proceedings;
for deliberation of annual salary for foreign faculty

Assessment
of annual salary (can use the form prepared by the department).
32 33
Extracurricular Activity by Faculty Such As Sabbatical

Sabbatical
1. Overview
A.D escription: Tasks regarding the procedures and standards for approving
activities related to sabbatical.
B.Occurrence: As required.
C.Reference: Institute Regulation Article 24 (Sabbatical), Employment Regulation
Article 15, Sabbatical Process Guidelines.
2. Processing Procedure
Request of
sabbatical
(minimum four (4)
months prior to
initiation)
Faculty
Department/
Division Faculty
Personnel
Deliberation
Committee
deliberation &
recommendation by
the Dead
Department
Sabbatical
determination
(Associate Vice
President of
Academic Affairs
Cooperation/Dean
of College approval)
College
Personnel
appointment
Administration (HR)
3. Main Content
A.Qualifications
Four
(4) or more years in office as a full-time faculty of the University.
Faculty
members nominated by the Head of Department and approved by the

Faculty Personnel Committee for placement of new faculty members are exceptions. In this case, the Faculty member will be assumed to have used their
sabbatical and will be able to re-apply for a sabbatical after eight (8) years
from the date of appointment (excluding the term using the sabbatical).
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FACULTY HANDBOOK
B.Calculation of consecutive years of employment

Time
used for leave of absence, unpaid leave, and talent improvement training
shall not be incorporated into the consecutive term of employment calculation.
The
consecutive term in office shall be calculated from the date of reinstatement from leave of absence, unpaid leave, and talent improvement training
in pursuant of Personnel Regulation Article 41 Paragraph 1 Subparagraphs
6 and 7 that are in excess of three (3) months, sabbaticals with disregard to
the terms, and for lecture exemptions in pursuant of Curriculum Management Regulation Article 22 Paragraph 3 Subparagraph 2 (Lecture exemptions
for full-time faculty members who have served more than six (6) consecutive
years in office).
C.Target institution
Educational
institutions, research institutions, or other professional institutions as appropriate to the Faculty members expertise.
The
target institution may be the University if the purpose of the sabbatical is

for academic writings or lecture material development.
D.Documents to be submitted: Sabbatical Request Form, Written Oath Research

Plan, Academic Task Replacement Plan, and supporting documents such as a
letter of invitation by the visiting institution.
E.Term and implementation period
Within
one (1) year of the employment contract term.
Automatically
cancelled if the sabbatical is not pursued within six (6) months

from the date of approval.
The
date of implementation shall exclude the lecture period of a term by principle and shall be implemented in units of terms for a given period
F.Status: Promotion, Annual salary raise(pay class system), service, and compensation for the Faculty member in sabbatical leave will be applied same with other
faculty members. However, s/he is not eligible for the position of senior officials.
G.Salary: Regular salary is retained; a fixed salary may be advanced for overseas
sabbaticals.
H.Term extension and changes: A formal request clearly listing the details regarding the extension must be submitted two (2) months prior to the expiration date
if a term has been extended or altered given that it does not exceed one (1) year.
34 35
I.Business trips: A business trip request form with attached supporting documentation must be submitted to the affiliated Head of Department for approval if a
person on sabbatical requires a business trip to a location other than the designated area in order to attend an academic conference, research data collection,
student degree dissertation evaluation, etc.
J.Report submission: Faculty on sabbatical must return to the University as soon
as the sabbatical term expires and must submit a sabbatical result report within
thirty (30) days of the expiration date of the sabbatical to the Head of Department.
K.Work and obligation of reimbursement
A
Faculty member on sabbatical is obligated to serve the equivalent term of

sabbatical in office at the University (required term of service will be calculated from the day after the last day of sabbatical and the starting date in the
office).
The
budget provided during the sabbatical must be reimbursed partially or

as a whole to the University if the obligatory term of service has not been met
without justifiable cause.
Lecture Exemptions
1. Overview
A.Description: Tasks regarding the procedures and standards for approving
activities related to exemption from lectures.
C.Reference: Lecture exemptions: Curriculum Management Guidelines Article 22.
2. Lecture Exemption Process

A.Full-time faculty who have served for more than six (6) consecutive years
Lecture exemption
request
Faculty
Department/
Division Faculty
Personnel
Deliberation
Committee
deliberation
Department
Lecture exemption
determination
(Head of
Department
approval)
Department
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FACULTY HANDBOOK
B.Special approvals
Head of Department
and Dean of college's
nomination
(Special cases)
Department/College
Lecture exemption
determination
Office of Academic
Affairs
3. Main Content
A.Primary assignment personnel designated by the president: All or part of lectures during the period of assignment shall be exempt.
Subject:
Faculty members with positions of or higher than Head of Department and the Director of KI research center
Scope
of exemption of responsible lectures and procedures
Dean of College or higher position faculty members and Director the KI

research center: Exempt from all responsible lectures without separate
request.
Head of Department: Partial or all responsible lectures exempt through
consideration by the affiliated Dean of College.
Others
Faculty positions such as head of research center/manager, head

of business, and chief of program considered special by the Head of
Department may be exempt from lectures with the approval of the
President.
Faculty exempt may perform lectures at their own choice, but will not be
provided excess lecture payments regarding the exempt credit hours.
Faculty who are unable to give lectures after the completion of an assignment due to an elapsed start date shall be assumed to have fulfilled the
responsible lectures for the pertinent term.
B.Full-time faculty members with six (6) or more consecutive years in office: May
be exempt from all lectures for one (1) year through the deliberation by the Department/Division Faculty Personnel Management Committee and the approval
by the Head of Department, in which case, the calculation of the consecutive
term in office shall be calculated by applying Sabbatical Implementation Regulation Article 3.
C.Special cases: Partial or full exemption from lectures for Faculty nominated by
the Head of Department and the Dean of college for special purposes for the institution or the department after the approval from the President.
36 37
Extracurricular Activity by Faculty

1. Overview
activities conducted to promote industry-academic cooperation, education, and
research by appointment at another institution.
C.Reference: Faculty Extracurricular Activities Guideline.
2. Extracurricular Activity Approval Process
Faculty extracurricular activity

request
(request through
ERP two (2) weeks
before)
Faculty
Activity statement
approval
(approval from the
Head)
Department
Faculty activity
status
Report to Provost
3
Academic Affairs
Team (at the
beginning of every
month)
3. Main Content
A.Approved term of activity: May not exceed one (1) day per week and three (3)
months per year during vacation.
B.egulations of Activity
:Contribute to academic-industrial cooperation, such as a consultant, advisor,
non-executive director, part-time registered director and etc. of an industry or a
research institute.
-Allowed to participate in university lectures, educational institutions, industries
and research activities of research institutes
-Institutional level academic activities are excluded from extracurricular activity
time, society registered director activities should be reported to the affiliated
dean of department
-In special circumstances, such as other institutional or organizational
activities, must be approved by the Provost with the consent of the affiliated
dean or Associate VP of Academic Affairs.
-Non-executive director activities of profitable organization must be less than 2
KAIST
FACULTY HANDBOOK
Joint Appointments
1. Overview
activities related to joint appointments.
B.Occurrence: As reguired
C.Reference: Institute Regulations Article 14 (Full-time faculty), Joint Professor
Management Guidelines.
2. Joint Appointment Process

A.Joint appointment in general departments
Joint professor
appointment request
Faculty
Recommendation by
the Head
Department
Joint professor
approval
(desired
department Head
approval)
Desired department
Personnel
appointment
Administration (HR)
B.Joint appointment in KAIST Institute(KI)
Joint professor
appointment request
Faculty
Recommendation by
the Head
Department
Joint professor
approval (Head of
desired research
institute (Center) of
KI approval)
Desired KAIST
Research
institute(Center)
Personnel
appointment
Administration (HR)
3. Main Content
A.Definition of an Joint Professor: An Joint Professor refers to faculty members affiliated with two (2) or more departments, divisions, interdisciplinary majors, or
research centers for the revitalization of interdisciplinary education and research.
38 39
B.Subject: Currently employed full-time faculty members, and part-time faculty

members when required.
C.Adjunct department: Department or research center aside from the affiliated
department.
D.Personnel management such as promotion, renewal of contracts, and advancements for joint professors: Managed identically to full-time Faculty members of
the affiliated department considering the opinions of the Head of joint department or Head of the research institute(center).
Adjunct Employment
1. Overview
activities related to Adjunct employment of Faculty members.
A.Adjunct employment of faculty
Adjunct
employment
request
Faculty
Adjunct employment
approval
(Associate vice
president of academic
affairs cooperation /
Vice president
approval)
College
Department/
Division Faculty
Personnel
Deliberation
Committee
deliberation &
recommendation by
the Head
Department
Recommendation
by the Dean
College
Personnel
Appointment
Administration (HR)
3. Main Content
A.Definition of Adjunct employment: Working at another institution (including affiliated institutions) for a set term with prior approval from the President while
working as a full-time Faculty member of the University.
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FACULTY HANDBOOK
B.Permissible institutions for adjunct employment: Adjunct employment of a Faculty member may be permitted if s/he works for any of the institutions listed
below, even if the adjunct employment constitutes a reason for temporary leave
from office for the advancement and development of the University:
An
institution affiliated with the University (hereafter referred to as Affiliated

Institution) or the KAIST Development Foundation;
A
government agency, government-funded research institution, or a government-funded institute;
A
domestic, private sector enterprise aimed at industry-academy technological cooperation;
An
overseas education/research institution that contributes to the globalization of the

University;
A
startup founded pursuant to the Venture Regulations of the University; and/or
An
investee company or research company pursuant to the Investee/Research

Company Management Regulations.
Dual employment of a Faculty member of a venture company requesting a adjunct employment

after termination of the venture period will not be permitted.
C. Terms of adjunct employment

The
term of the dual employment at Affiliated Institutions, government

institutions, private sector enterprises, and/or national/international
education/research institutions shall be until the termination date set forth
by the employer, while the length of stay for overseas education/research
institutions shall be less than six (6) months. (The length of stay may be
extended beyond six (6) months with the approval by the President after
deliberation by the Faculty Personnel Committee if the results are deemed to
aid in the development and the reputation of the University.)
Adjunct
employment subsequent to venture companies and mutual investment

companies (and research enterprises) shall be limited to once within two (2) years.
D.Conditions
In
principle, overall salaries shall be provided according to the proportion of

employment at the University and the institution of adjunct employment.
For student guidance and/or thesis research, overall salaries may be provided
for overtime that remains within 10% of the proportion of employment.
The
portion that the University is to provide according to the proportion of

employment shall be determined based on the overall salaries offered by
the University; overall salaries and benefits from the institution of adjunct
employment shall not be subject to any constraints.
Research
expenses may be provided for lectures; thesis advising and student

advising expenses may also be provided.
40 41
Leave of Absence
1. Overview
activities related to leave of absence of Faculty members.
B. Occurrence: As required.
C. R
eference: Personnel Regulation Article 41 (Leave of Absence) & Article 42 (Terms
of Leave of Absence), Leave of Absence related regulation management standards.
2. Leave of Absence Process
Leave of absence
request
Faculty
Department/
Division Faculty
Personnel
Deliberation
Committee
deliberation
Department
Leave of absence
approval
(approval from the
Head)
Department
Personnel
appointment
Administration(HR)
3. Main Content
A.Reasons for leave of absence
Requiring
long-term leave due to physical and/or psychological disability excluding those resulting from job performance;
Inability
to perform ones job due to sick leave in excess of two (2) months due
to injuries caused during job performance;
Enlisting,
summons, or mobilized in pursuant to serve in the army subsequent

to the mobilization of the labor force in the time of an act of war or military
service law;
Dead
or missing due to reasons such as catastrophes or war;
Leaving
a job in order to perform tasks subsequent to other regulations of the law;
Pursuing
an international or national degree or training;
Temporarily
employed by another institution;
Charged in association with a criminal case; and/or
Requesting
maternity leave in order to care for a child under the age of six (6)
years old (including adopted children).
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FACULTY HANDBOOK
B. Terms of leave
Long-term
leave and sick leave in excess of two (2) months: up to one (1) year;
Enlisting,
summon or mobilized in pursuant of the military service law or subject due to criminal prosecution: until the term expires;
Leave
of absence subsequent to catastrophes and natural disasters: three (3)

months;
National/international
training: up to three (3) years;
Employed
by another institution: up to three (3) years (total of six (6) years including the term extended in accordance with a request for extension that will
be determined by the President after deliberation by the Faculty Personnel
Committee);
Maternity
leave: up to one (1) year.
Business Start-up of Faculty Members

1. Overview
activities related to ventures of faculty members.
B. Occurrence: As required.
C. Reference: Personnel Regulation Article 27 Paragraph 2 (Industrial-Education
Cooperation), Venture regulations.
2. Venture Request Process
Venture request
submission
Faculty
Technology
Commercialization
Committee
deliberation &
recommendation
Office of University
Industry Cooperation
Department/
Division Faculty
Personnel
Deliberation
Committee
deliberation &
recommendation by
the Head
Department
Venture request
determination
Office of University
Industry
Cooperation
College Faculty
Personnel
Deliberation
Committee
deliberation &
recommendation by
the Dean
College
42 43
2. Main Content
A.Definition of a startup: Refers to the establishment of a small/medium size
enterprise (SME) for the commercialization or industrialization of a technology
acquired during work at or possessed by the University by a faculty member.
B.Managing department: Office of University Industry Cooperation
C.Qualification and restrictions regarding startup requests:
Initial
startup: Individual who has held an office at the University for three (3)
or more consecutive years with the ability to lead a technology-intensive SME.
Re-establishment:
Individuals with a term of five (5) years since the termination of the initially approved start-up term.
D.Dual employment and leave of absence of the entrepreneur

The
entrepreneur may request two (2) years of dual employment and three (3)
years of leave of absence as the term for the startup(Three (3) years leave of
abscence can be extended by diliberation of Faculty Personnel Committee)
The
entrepreneur must request dual employment or leave of absence within

one (1) month of appointment at the startup.
The
entrepreneur must request additional dual employment or leave of absence one (1) month prior to the termination of the initial startup term with
attachments including the opinions of the head of the affiliated department.
Awards by Major External Institutions

1. Overview
A.D escription: Nominate Faculty members in accordance to the following
procedures when a nomination by the head of the affiliated institution (President)
is required for external institutions presenting awards.
B.Occurrence: Regularly throughout the year.
2. External Award Process
Receive the
nomination
cooperation request
by the awarding
institution
Office of Academic
Affairs
Inform related
department
Office of Academic
Affairs
Inform department
head and the
affiliated professor
Related
Department
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FACULTY HANDBOOK
Select nominee
Department Head
Nominate candidates
and submit related
documents
Pertinent
Department
Inspect qualification
and determine
nominee
Office of Academic
Affairs
Submit official
documents and
nomination
documents to the
awarding institution
Office Academic
Affairs
3. Main Content
A.There are cases where the nomination by the Dean of College is required
alongside the nomination of the Head of Department, depending on the type and
scale of the award.
B.A maximum number of nominees are determined for certain institutions.
C.A list of major external institutions awards are detailed in the following table,
and the awarding period and scale are subject to change subsequent to the
circumstances of the institution.
Award
Scientist of the Month Award
Best Scientist of Korea Award
Kyung-ahm Scholastic Award
Organizer
Korea Science Foundation
Date
once per
quarter
Ministry of Science, ICT and Future Planning,

Korea Federation of Science and Technology
January
Societies
Kyung-ahm Education and Culture Foundation May
Paiknam Award
Korea Technology Grand Prize, Top
10 New Technologies
Young Scientist Award
Paiknam Memorial Foundation
May
Korea Industrial Promotion Institute
June
Grand Prize, Young Engineer Award
Korea Engineering Academy
Korea Academy of Science and Technology
June
July
Science & Technology Creativity Award
National Research Foundation of Korea
July
POSCO Cheongam Award
POSCO Cheongam Foundation
July
Hanbit Grand Prize
Daejeon MBC
July
Woman Scientist of the Year Award
National Research Foundation (NRF) of Korea July
Korea Engineering Award
National Research Foundation (NRF) of Korea August

Korea Foundation for the Advancement of
September
Science and Creativity
Sudang Foundation
November
Korea Science Culture Award

Sudang Award
Science & Technology Promotion Meritorious Ministry of Science, ICT and Future Planning
December
44 45
4. Notes
Individuals
may nominate for an award; societies and supporting organizations

may also nominate individuals.
If
individuals wish to submit an application for other awards requiring

nomination by a head of the institutions, other than which have been
introduced by the Academic Affairs Team, they may inquire with the Academic
Affairs Team concerning the application procedure.
Disciplinary Actions of Faculty

1. Overview
A.Description: Tasks regarding the procedures and standards of the disciplinary
measures through self-investigation and deliberation in the occurrence of an
event requiring disciplinary measures regarding Faculty members.
B.Occurrence: As rdguired
C.Reference: Personnel Regulation Chapter 8 (Awards & Disciplinary Actions),
Methods of Disciplinary Actions.
2. Disciplinary Action Process
Cause for
disciplinary action
Faculty in question
Faculty Personnel
Committee
Statement presented
by the faculty
member in question
Disciplinary
action resolution
and reporting by
Faculty Personnel
Committee
(Disciplinary measure
determination, etc.)
Office of Academic
Affairs
Re-deliberation of
disciplinary actions
by Faculty Personnel
Committee
Office of Academic
Affairs
Faculty in question
Apply for
redeliberation
Faculty in question
Disciplinary hearing
request
(Disciplinary
Hearing Request
Form)
Supervisor/Head of
HR management
Disciplinary hearing
request reception
and investigation
Office of Academic
Affairs
Disciplinary action
determination
(Presidents
approval) &
disciplinary
measures result
report
Office of Academic
Affairs
Disciplinary actions
confirmation/
implementation
President
KAIST
FACULTY HANDBOOK
3. Main Content
A. Type of the disciplinary action:
1.Expulsion or dismissal: For a significant and intentional act resulting in
disciplinary action.
2.Suspension or reduced salary:
For
a minor yet intentional act resulting in disciplinary action.
For
a significant yet accidental act resulting in disciplinary action.
3.Reprimand: For a minor and accidental act resulting in disciplinary action.

B. Erasure of disciplinary action records
Suspension:
seven (7) years

of salary: five (5) years
Reprimand: three (3) years
Reduction
C.Request for review: Faculty subject to disciplinary action may request a review
of the outcome; this must be submitted to the University President within fifteen
(15) days of the outcome notice date.
Appointment of Non-Tenure Track Professor

1. Overview
A.Description: Tasks related to the procedures and standards for appointing and
supervising invited professors, adjunct professors, and part-time lecturers.
C.Reference: School Regulations Article 23 (Part-time Teaching Staff), Personnel
Policy Article 54 (Position in Special Services), Guidelines for Appointment of
Part-Time Teaching Staff.(Non-Tenure Track Professor)
2. Non-Tenure Track Professor Appointment Process

A. Appointment of Invited Professors and Adjunct Professors
1.Appointment by department/division
Apply for
appointment of parttime teaching staff
(Non-Tenure Track
Professor)
(Apply & Register in
ERP)
Department/Division
Department/Division
Faculty Personnel
Deliberation
Committee
deliberates and
recommends by the
Head
Department
College Faculty
Personnel
Deliberation
Committee
deliberation
College
46 47
Approve on
appointment
(Associate Vice
President of
Academic Affairs
Cooperation/Dean of
College approval)
Personnel
appointments
Office of
Administrative
(HR team)
College
2.Appointment by research center/research institute/project team/KI
Apply for
appointment of
Non-Tenure Track
Professor
ERP)
Related operating
committee
deliberates
Research center/
research institute/
project team
Research center/
research institute
Approve on
appointment
(Head of Research
Center, Head of
Research Institute,
Project leader)
Research center/
research institute
For KI, the related committee deliberates, the director of research center recommends, and then the
dean of research center approves.
3.Appointment by division other than upper divisions
Apply for
appointment of
Non-Tenure Track
Professor
ERP)
Approve of
appointment
(Associate Vice
President of
Academic Affairs)
Office of Academic
Affairs
Department
B. Appointment of Part-Time Lecturers
Apply for
appointment of
Non-Tenure Track
Professor
ERP)
Department
Department/
Division Faculty
Personnel
Deliberation
Committee
deliberates and the
Head of Department
approves
Department
Notify the result of

appointment
(Dean of College)
Department
3. Main Content
A.Invited Professor
1.Definition: Invited Professor refers to a person who, as an expert that does
not belong to any institution, has been invited to the University as a full-time
professor for a certain period of time.
KAIST
FACULTY HANDBOOK
If
a professor has been invited for education-research related special projects

(WCU Project, Global Education & Research Leading Project, named endowed
fund and self-funding, KAIST Clinic works, professional personnel support
project, projects under the agreement among institutes, etc.), the professor
can be hired as a full-time or part-time professor regardless of s/he belonging to other institutes or not.
2.Roles
Full-Time
Part-Time
1. L
ecture more than six (6) credits per semester (including
practice).
2.Lecture more than three (3) credits per semester
(including practice) or supervise a dissertation or advise or
academic-industrial cooperation <amended 2012.6.8>.
3.1 or 2 above, and present special lectures, seminars,
advisory activities, or research.
4.Perform duties according to the appointed position (Head of
Department or higher), project responsible professor, project
leader, head of research team, or head of research center.
1. Lecture less than three

(3) credits per semester
(including practice).
2.Supervise a dissertation
or academic-industrial
cooperation <amended
2012.6.8>.
3.1 or 2 above, and present
special lectures, seminars,
advisory activities, or
research.

3.Appointment Period: up to three (3) years, open to negotiation for reappointment.

4.Qualification
Classification of
Position
Qualifications
Classification of Position
Educational/Research Experience
Professor, responsible researcher

(Level 8 class salary or higher)
(Research Leader)
-More than ten (10) years after

obtaining a doctorate
-More than sixteen (16) years after
obtaining a Master's degree
Associate Professor, responsible

researcher
(Level 7 salary or higher)
(Senior Researcher)
-More than four (4) years after

obtaining a doctorate
-More than ten (10) years after
Assistant professor, senior researcher

(Researcher)
-Immediately after obtaining a

doctorate
-More than five (5) years after
Regardless of the foregoing qualification, if the Department / Division Faculty Personnel Deliberation Committee accepts as an eminent scientist or an expert on a certain area, the person can be hired as a professor
for the S classification.
5.Resources: Refer to resources or project funds of the department. However, if

a professor has been appointed as the head of department or a higher position,
or delivers lectures for curriculum subjects, or requires special support, then
s/he can apply for special funding support from the budget.
48 49
B.Adjunct Professor
1.Definition: Adjunct Professor refers to a person who, as a professor who
belongs to other institute, has been invited to the University as a part-time
professor to perform the duties below.
As
a person who works in a business, research institute, or educational institute, s/he has been invited to the University to present lectures, to supervise
a dissertation, to conduct a research project, to give advice on education and
research related work, and/or to perform medical treatments.
Full-time
researchers in the University or full-time teaching staff or researchers of affiliated organizations of the University who can teach and supervise
dissertations.
2.Qualification: More than five (5) years teaching/research experience after

obtaining a doctorate or a Master's degree, or a person who has working
experience equivalent to these qualifications.
3.Resources: Refer to resources or project funds of the department. However,
if a professor has been appointed as the head of department or a higher
position, or delivers lectures for curriculum subjects, or requires special
support, then s/he can apply for special funding support from the budget.
C.Part-Time Lecturer
1.Definition: Part-Time Lecturer refers to a person who, as an expert, has
been invited to the University as a part-time lecturer to present lectures for
more than one (1) credit or to conduct an experiment.
2.Qualification: More than five (5) years teaching/research experience after
obtaining a doctorate or a Master's degree, or a person who has working
experience equivalent to the these qualifications.
3.Resources: From a specified budget or self-funded.
D. Common information
1.Retirement: Tenure does not apply to Non-Tenure Track Professor

2.Service
The
head of the department determines the working hours, business trips,

holiday/leave, and/or other welfare for Non-Tenure Track Professor.
Full-time
invited professors are not allowed to provide private lessons, lectures at other schools, perform research activities, and hold a position at another institute. However, if there is an unavoidable circumstance, the person
who has the right to approve an appointment can allow and/or approve the
circumstance after deliberation. However, such activities should not disrupt
the Non-Tenure Track Professors duties at the University.
KAIST
FACULTY HANDBOOK
Curriculum& Undergraduate Studies

Curriculum & Course Requirement Establishment,
Modification and Abrogation
1. Overview
A. Description: Procedures related to curriculum organization & maintenance
B. Occurrence: 5 months prior to the start of every semester or regularly
C.Reference: Institute Regulation Article 36, Curriculum Management Guideline
Article 2 or 5, Curriculum Deliberation Committee Management Guideline
Draft a curriculum
proposal
Deliberation of
curriculum
2
Each Department/
Division
Approve on
appointment
(Associate Vice
President of
Academic Affairs/
Dean of College )
Curriculum
Deliberation
Committee
Department
Curriculum
Deliberation
Committee
Deliberation of
curriculum
College Curriculum
Deliberation
Committee
Personnel
Appointments
Office of Academic
Affairs
3. Main Content
A.The Curriculum Deliberation Committee oversees the establishment
(modification, abrogation) and course requirement establishments (modification).
Curriculum related deliberation matters proposed by each department/major
are implemented post initial deliberation by the College Curriculum Deliberation
Committee and a final deliberation by the Curriculum Deliberation committee.
50 51
B.Course Number Classification

Undergraduate
Course number
Course
000
Non-credit courses
100
General education, introductory courses
200
General education, introductory courses, major courses
300
Major courses
400
Major courses, research courses
400 level courses may be designated as an undergraduate-graduate cross recognition course allowing the
enrollment of graduate students
Graduate
course
Course number
Course
500
Common required courses, major course for masters
600
Major courses for masters
700
Major courses for doctoral
800
Major courses for doctoral
900
Research courses
500 level courses may be designated as an undergraduate-graduate cross recognition course allowing the
enrollment of undergraduate students
C.Credit granted: 1 credit is allowed for 1 hour of lecture in 1 week or equivalent

hours of education.
D. Grades
Curriculum:
Research
A, B, C, D, F
course, lectures on writing a dissertation: S or U
Course Evaluation
1. Overview
A.Description: Means to improve the quality of the course
B.Occurrence: End of a semester (End of semester course evaluation), during a
semester (Mid-semester course evaluation)
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FACULTY HANDBOOK
2. Processing Procedure (Semester-end evaluation standard)

Evaluation plan
establishment
Academic Planning
Team
Statistics generation,
results report
Academic Planning
Team
Evaluation
Students
Disclose results
Academic Planning
Team
Inform exclusions
to evaluation
Each Department
Perusal
Professor
3. Main Content (Draft separately)

The end of semester course evaluations are implemented during the regular term
(spring and fall semesters), as well as the summer and winter semesters, while the
regular semesters incorporate additional mid-semester evaluations
A. End of semester course evaluation
1.Purpose
Enhancement
of quality of the course and to provide students with

information for course selection
Utilized
as materials for faculty personnel & department evaluation
2.Period: Approximately 2 weeks prior to the final examination

3.Courses: Courses available during the pertinent semester
4.Exception: Research courses, ethics & safety, other university courses and
etc.
5.Evaluation question composition: Total of 9 questions
5
required questions
i.The average value of 4 questions worth 5 points each shall be
calculated for the course evaluation points
ii.1 question related to the English course judgment
optional questions (Reference for course improvement)
6. Standards for exception
Students
with low attendance rate (less than 1/3 of the course attended)
Courses with less than three students as respondents
Invalid
responses (contradicting answers between two similar questions)
7.Subjects for evaluation result disclosure: (Excluding evaluation exceptions)

courses with over 60% of valid responses
52 53
B. Mid-semester course evaluation

1.Purpose: In order to improve the course for the remainder of the semester by
providing student feedbacks concerning the course to the professor
2.Period: Approximately 1 week prior to mid-term exams
3.Courses: Courses available during the pertinent semester
4.Exception: Research courses, ethics & safety, other university courses and etc.
5.Evaluation question composition for mid-semester courses: Total of 4
questions
6.Evaluation results will only be disclosed to the professor of the course and
will only be utilized as materials to improve the course, and will not personally
affect the faculty member
4. Notes
A. End of semester course evaluation
1.Students who have not participated with the end of semester course
evaluation will not be able to view their course grades during grade posting
and correction period
2.Evaluation results will be available 2 weeks post the semester grade report
submission deadline
B. Mid-term course evaluation
1.Evaluation results disclosure date will be separately notified in concurrent with
the mid-semester course evaluation notice subsequent to the dual academic
calendar management, and the first half and the last half of the business
school semester management
Freshman Program
1. Overview
A. Description
1) Freshman advising
Organize the number of undergraduate freshmen around 30

students per class and a total of 31 classes. 1 class will consist of
an advising professor, assistant, advising senior and a life advisor
who will perform their required roles.
2) Happy college life

(Spring)/ Exciting
college life (Fall)
Happy college life (Spring) and exciting college life (Fall) is a

required general education and is managed as a 1AU course.
3) Freshman seminar
It is a 1 credit hour of a free choice course providing undergraduate

freshmen with an opportunity to examine desired majors
4) Tutoring
Implemented in order provide undergraduate freshmen (undecided

major students) and enrolled students to reinforce their basic skills
KAIST
FACULTY HANDBOOK
B. Occurrence: Beginning of the semester each year

C.Reference: Undergraduate course curriculum management and internal
approval

(Spring)/ Exciting
college life (Fall)
Advising professor (pertinent department recommended), life

advisor (admissions office recommended), assistant and advising
senior (public recruitment)
The freshmen administrative team will assign the students during
the course registration period and the advising professor of each
class will take attendance for grading
3) Freshman seminar
The freshman will request the desired major during the course
registration period and the professor in charge will provide a
grade
4) Tutoring
The freshmen administrative team will provide application

information at the beginning of each semester and assign tutors
for each freshman
3. Main Content

(Spring)/ Exciting
college life (Fall)
Advising professor will be responsible for course changes, leave

of absence and etc. for the students, while the assistant and the
advising senior lives in the same dormitory as the students to
provide close support, and the life advisor shall guide the students
of the class through the assistant, advising senior, class president
and the class vice-president
8 biweekly classes (2 hour classes) per semester, and the program
management shall be conducted by the enrolled student program
planning group
3) Freshman seminar
Independently operated by the department wishing to hold the

seminar
4) Tutoring
The tutor and tutee shall be a 1:2A ratio in principle, and 1 subject
shall be supported by the institution given that the expenses are within
the budget of 25,000 won, and 2 subjects shall be supported by the
institution for low income families
Basic courses are included
Freshmen without seniors who have attended the same high
school may significantly benefit from the tutoring program by
acquiring overall information related to courses of our institution
54 55
Salary & Benefits

Salary
1. Overview
A. Description: Payment of salary and filing for tax return
B.Occurrence: 17 th of every month (provided a day before on non-work day
(Saturday, Sunday, National holidays), Tax return on March of every year
C. Reference: Salary regulations, Salary enforcement policy, income tax law
A. Payment of salary
Generation of
employment
for government
positions
Government funded
teaching assistant
allowance deadline
Human Resources
Team
Comparison with
the previous month,
account total and
budget confirmation
Human Resources
Team
Inform the school
supporting
association and
transmit the
deduction results
Human Resources
Team
Reflect deductions,
vehicle assistance
expenses and family
allowances
Human Resources
Team
Human Resources
Team
Complete payment,
invoice
Delivery statement
of payment, request
bank payment
Human Resources
Team
Reflect insurance/
pension deadline,
personnel changes
Fund management
team, Bank
Transfer control
of salary payment
results, reflect
income tax
statement inquiry
Human Resources
Team
3. Main Content
A. Verification of payment
1.Deposit verification: Deposit of Korean currency into the account requested via
the bank account application
2.Statement inquiry: Portal Login Web ERP SSHR Earned Income details
KAIST
FACULTY HANDBOOK
B. Withheld taxes
1.The net salary is received by the employee after withholding of taxes and other
deductible amounts, and the withheld taxes, insurance and pension plan
amount are paid to the tax authorities and each corporation.
Withholdings B
Gross
salary A
Income tax, local

income tax
Korea Teachers
Pension
National health
insurance
(Including long-term
care insurance)
Other withholdings
( Activity club &
mutual aid etc.)
Net salary A-B
C. Dependency allowance request

1.Apply for dependency allowance for spouse, lineal ascendants, lineal
descendants and siblings who are satisfied with eligibility requirements(age,
residence requirements and so on)
(If a spouse is a public official or an employee whose salary is paid from state
coffers/local public finance, only one of the couple is eligible to apply for the
allowances.)
2.For detailed eligibility requirements, refer to the attached table 3 of the Salary
Implementation Guideline
3.Amount(per month): KRW 40,000 for spouse, KRW 20,000 for other dependents
4.Submission: Application, a copy of resident registration or a copy of
documentation for family ties
D. Vehicle assistance expenses request
1.Requirement: Car owners in their single name
(If the car is registered under dual owners with a spouse, it is eligible only
when the spouse is either meritorious or physically challenged.)
2.Amount(per month): KRW 200,000(KRW 80,000 payable for the unqualified)
3.Submission: Application, a copy of vehicle registration and a copy of drive
license
E. Tax Return
1.Employees are responsible for the income tax and the local income tax
regarding income, such as salaries, and must adjust the taxes which have
been withheld throughout the year during March of every year
56 57
Foreign Engineers' Income Tax Exemption

1. Overview
A. Description: Earned income tax exemption management
B. Occurrence: Regularly
C. Reference: Restriction of special taxation act
1
Submission of
document
Employee
Submission of
document to the tax
office after review
HR Team
Apply Approval
& dismissal
notification
Tax office, HR Team
3. Main Content
A.Subject : Foreign faculty members (Excluding green card holders)
B.Document: 1 copy of the income tax exemption application of the foreign
engineers, 1 copy of the employment contract, 1 copy of domestic residence
registration or the alien registration card.
C.Requirement: A 50% exemption of income tax shall be applied to income
acquired over a 2 year period from the initial date of employment in Korea
(Only applicable if the end of the 2 year period is prior to December 31 of 2014).
Employment period at other institutions may be incorporated as the term
employed for 2 years and should be submitted if there are remaining reduction
application period.
4. Notes
A.Only applicable to earned income and not applicable for other incomes such as
retirement incomes
B.Remaining reduction application period will only be maintained during reappointment or renewal of contract through the submission of a new application
KAIST
FACULTY HANDBOOK
National Health Insurance (Including long-term care insurance for the aged)
1. Overview
A.Description: National health insurance (including long-term care insurance for the aged)
workplace application qualification management and payment of premium
B.Occurrence: 17th of every month, regularly (during appointmentretirement)
C.Reference: National health insurance act and the long-term care insurance for
the aged act
1
Submission of
qualification
registration
Employee
Qualification
determination and
notification
National health
insurance
corporation
Submission of
disqualification
registratio
Retiree
Application
qualification and
monthly salary
verification
HR Team
Premium deduction
from salary
HR Team
HR Team
Payment of
premium
HR Team
Disqualification
registration
HR Team
Qualification
registration
Disqualification
notification
President
3. Main Content
A. Subject and documents
1.Subject: Mandatory for employees who are employed for a period exceeding 1 month
2.Document: Qualification registration, documents (common) verifying the
relationship with the applicant when registering dependents and alien
registration card (applicable for foreigners/Korean nationals)
B. Details and standards of estimation
Category
Details
Estimation
of personal
deductible
National Health Insurance
Long-term Care Insurance for the Aged
Provides insurance benefits for the

prevention and treatment of diseases and
injuries and to promote the health of the
public, and provide biennale free checkups
Support the physical activities and

housework or provide long-term care
payment for the elderlies who have difficulty
performing such tasks in everyday life
Monthly standard salary*premium

rate (2.945%, 2013 Standards)
6.55% of the personal deductible of

the health insurance
58 59
C. Adjustment
1.The monthly standard salary is estimated based on the total salary of the
previous year for continuous employees thus will be adjusted during April of
the following year when the current year income is determined
Korea Teachers Pension

1. Overview
A. Description: Korea teachers pension enrollment of full-time facultystaff
B. Occurrence: Year-round
C. Reference: Korea Teachers Pension Act
A. Korea Teachers Pension
Faculty employment
registration and
expected income
registration
HR Team
Send the faculty

employment
registration and
attachments
HR Team
Teachers pension
Deliberation &
enrollment
(standard monthly
income determined
Teachers pension
Teachers pension
registration
completion
notification
HR Team
3. Processing procedure
A. F
ill out the faculty employment registration and the expected total income
registration
-Fill out the faculty employment registration and the expected total income
registration based on the personnel appointment matters of the newly
appointed full-time faculty and staff
B. Send in the faculty employment registration and attachments
-Send in the registration and requirement attachments for enrollment to the
Teachers Pension Corporation after completing the verification process of the
applicant
Attachments: Expected income report, personnel appointment documents, alien registration card
(foreigners/Korean nationals)
KAIST
FACULTY HANDBOOK
C. Deliberation and enrollment (Monthly standard income determined)

-Deliberation will take place based on Paragraph 4 of Article 60 and Paragraph
1 of Article 2 of the Teachers Pension Act, and complete the enrollment by
determining the standard monthly income, which becomes the standard bill for
the fixed personal deduction
D. Teachers pension registration completion notification
-Notify the newly enrolled employee via mail
Collective Insurance Payment

1. Overview
A. Description: Collective insurance payment of full-time facultystaff
C. Reference: KASIT faculty collective insurance enrollment service
A. Collective insurance allowance claim
Submit general
welfare benefit
allowance and
accident allowance
claim & attachments
Individual HR
Team
Send the general

welfare allowance
claim and
attachments
HR Team
Insurance company
Payment of
allowance
(Within 2 weeks of
registration)
Insurance company
3. Processing Information
A. Collective insurance allowance claim
1.Submit the general welfare allowance accident allowance claim and
attachments
-Submit the allowance claim and prepared documents to the HR team in case of
an occurrence of an accident covered under the insurance
-Refer to the Korea Teachers Credit Union for the format (www.ktcu.or.kr_
formdownload)
2.Send the general welfare allowance claim and attachments
-Submit to the insurance company after verifying the accident allowance claim
and attachments
3.Payment of allowance
-Verify coverage and provide allowance
60 61
4. Coverage
Classification
Fixed Guarantee
Death
benefit
Disability
benefits
Diagnostic
benefits
Cancer
surgery
benefits
Cancer
hospitalization
benefits
Disaster
fracture
benefits
Hospitalization
benefits
Diseasedisaster
injury surgery
benefits(class 5
or 3 provision)
Grounds of Payment
Amount Paid
Accidental death (including traffic accidents) or disability

over 80%
100 million Korean won
Disease death (including disability over 80%)
100 million Korean won
Accidental disability (including traffic accidents)
100 million Korean won *rate of

disability (3~79%)
Cancer (including thyroid gland cancer)
20 million Korean won/per case
Cerebral hemorrhage, myocardial infarction
20 million Korean won/per case
Borderline tumors, skin cancer, cancer in situ

(intraepithelial carcinoma)
General cancer
6 million Korean won/once

3 million Korean won per case

(intraepithelial carcinoma), thyroid gland cancer
0.6 million Korean won per case
General cancer
70,000 Korea won/1 day, 4 ~120

days

(intraepithelial carcinoma), thyroid gland cancer
30,000 Korea won/1 day, 4 ~120

days
Fracture (dental fractures excluded)
Disaster, disease
50,000 Korea won/4 ~120 days, 1

day
Class 1 (hemorrhoids, c-section, polypectomy and etc.)

Class 2 (otitis media, appendectomy and etc.)
Class 3 (tympanic membrane graft and etc.)
Class 4 (liver, pancreatic surgery and etc.)
Class 5 (organ transplants and etc.)
C overage are subject to change subsequent to changes of the contract (Renewal of contract in the
beginning of June of every year)
DomesticInternational Business Trip

1. Overview
A. Description: Domesticinternational business trip
C.Reference: Travel expense regulation, daily inspection implementation guideline,
employment rules
KAIST
FACULTY HANDBOOK
Business trip
request
Business trip
approval
Business trip
applicant
Business trip
request manager
Travel expense
verification
Travel expense
approval
HR Team
Business trip &
return
Business trip
applicant
HR Team
Audit agency
approval
(Business trips
longer than 7 days)
Audit agency
Business tip
expense payment
Fund management
team
International
business trip results
report
Business trip
applicant
3. Processing Information
A.Business trip request
1.Business trip applicant request: Portal log-in- Web ERP- Business trip/training Domesticinternational business trip request
B.International business trip results report
1.Faculty members on international business trip must submit a report within
5 days of return in accordance with the Paragraph 4 of Article 36 of the
Employment Regulation
2.Electronic submission of a report
Input
the international business trip report, international travel return report

and mileage
Portal
log-in Web ERP Business trip/training International business

trip report
3.Mileage management
Input:
When submitting a report for international business trips, only input the
pertinent international business trip airline mileage
Inquiry:
Use:
Portal log-in Web ERP Business trip/training Mileage inquiry
Accumulated mileage may be primarily utilized for the upgrade of flight

class during government business trips, purchase of bonus flight tickets and
etc.
62 63
Vacation
1. Overview
A. Description: Use of vacation
C.Reference: Articles 14, 16, 17, 18, Paragraph 2 of Article 18 and Article 20 of the
Employment Regulation, and Standards for sick leave
Request for vacation

Faculty
Approval of vacation
Head of the affiliated

department
Take vacation time

off
Faculty
3. Main Content
A. Types of vacations
1.Annual holiday: Refer to Article 14 of the Employment Regulation
2.Official holiday: Refer to Article 16 of the Employment Regulation
3.Special vacation: Refer to Article 17 of the Employment Regulation
4.Sick leave: Refer to Article 18 of the Employment Regulation
5.Maternity leave: Refer to Paragraph 2 of Article 18 of the Employment
Regulation
6.Unpaid leave: Refer to Article 20 of the Employment Regulation
B. Request for vacation: Refer to the Vacation request manual
4. Notes
A. Cancellation of vacation
Vacation time may be cancelled prior to the start of the start date if the faculty
member is unable to take the requested vacation time off due to reasons such as
business
B. Sick leave
1.Required submission of a medical certificate to the HR team if the sick leave
is utilized in excess of 1 week based on working days (Not required if used less
than 1 week)
2.Faculty members with a sick leave use history in excess of 2 months in 1 year
prior to the request date will not be allowed to take a sick leave
KAIST
FACULTY HANDBOOK
Housing Management
1. Overview
A.Description: Long-term housing support and short-term invitational housing
management for full-time faculty members, training researcher
B.Occurrence: Year-round
C.Reference: Housing Management Regulation
A. Housing Assignment & Housing Management
Housing assignment
request
(Request for
cooperation)
General Affairs
Team
Use Department
Usage and
maintenance fee
payment
Move-in apartment
determination
General Affairs Team
Housing
assignment
(Notify via official
document
General Affairs
Team
Housing
management
control
(Repair and
maintenance)
General Affairs
Team, Facilities
Team
3. Main Content
A.Request a housing assignment
1.A ssign request made to the general affairs team by the head of each
department (Request made via request for cooperation)
Short-term invitational housings may be requested through the system (Portal/housing reservation/
request)
2.Request and approve post verifying redundancy and move-in qualification

B. Housing request qualification
1.Full-time faculty: May use within 5 years from the date of appointment
2.Part-time faculty (training researcher, invited professor): May use for 3 years
after appointment
C. Housing management control: Management of housing in cooperation with the
related department
1.Facilities team (facilities), Information communication team (communication)
and etc.
64 65
2.Repair and maintenance of apartment prior to moving in

3.Facility and equipment repair and maintenance prior to moving in: Facilities
team cooperation
D. Determination of apartment number
1.The assigned apartment number shall be determined 1 month prior to the
move-in date
E. Housing assignment
1.Processed using official documents
F. Payment of usage and maintenance fee

1.Faculty members & long-term invitees: Deducted from salary (Consult the HR
team)
2.Invitee housing users: Individual deposits, account transfers, general expense
application (billing from the portal)
On-campus Facilities
1. Recreational Facility Operation Conditions
A. Restaurants and food courts
Category
Undergraduate
student cafeteria
Cafeteria
Location
Building Operating Company
Undergraduate
Student Union
N11
Membership
cafeteria
Professor Union
N6
East student
cafeteria
1st floor Faculty

Union
nd
Shinsegae Food
Inc.
E5
E5
Samsung
Everland Inc.
Contents of Operation
Cafeteria/Set menu
Set menu (Korean,
American & etc.)
Cafeteria, Set menus
(Noodles, soups &
etc.)
Faculty cafeteria
2 floor Faculty
Union
Faculty Club
2nd floor Faculty

Union
E5
Samsung
Everland Inc.
1st floor Masters

& Doctoral
Student Union
W2
IBFood Inc.
Korean, Set menu,

Noodles & etc.
2nd floor
Masters &
Doctoral
Student Union
W2
Il Mare Inc.
American
West cafeteria
Student cafeteria
Set menu (Korean,

American & etc.)
Faculty Only
KAIST
FACULTY HANDBOOK
Food Court A
Undergraduate
Student Union
N11
MJ Food Inc.
Food Court B
Undergraduate
Student Union
N11
Dongwon Home
Food Inc.
Food Court C
Undergraduate
Student Union
N11
Onigiri &
Gyudong
Food Court D
Undergraduate
Student Union
N11
Our Home Inc.
Coffee, Beverages,
Snacks
Food Court E
Undergraduate
Student Union
N11
Hyundai Green
Food
Chinese menu
Food Court F
Undergraduate
Student Union
N11
Say Food
Fruits & Salad
Korean
Snack Bar
Udon
B. Fast food/Bakery/Caf
Location
Building
Operating
Company
The Place
Taewulgwan
N13
CJ Freshway Inc.
Fast food, Beer
Handel and
Gretel
Mechanical
Engineering
Hall
N7
Handel and Gretel
Coffee, Sandwich
Lotteria
Undergraduate
Student Union
N12
Taegwang Fast
Food Inc.
Pizza Restaurant
Masters &
Doctoral
Student
Union
W2
DDDN Pizza
Dunkin Donuts
1st Floor
Information
and
Electronics
Hall
E3-2
BR Korea Inc.
Donuts, Coffee and

Beverages
Caffe Bene
1st Floor of
KI Building
E4
Arakor Inc.
Coffee, Beverages
Coffee Bean
International
Center
W2-1
Coffee Bean
Coffee, Beverage,
Snacks
E6-4
Tous les Jour
Bakery, Coffee
N1
A Twosome Place
Category
Fast
food/
Bakery/
Caf
Tour les Jour

Twosome Place
Natural
Science Hall
Kim Byung
Ho IT Center
Hamburgers, Chicken,
Beverages
Pizza/Bagels
Coffee, Sandwich
66 67
C. Other consignment facilities

Location
Building
Operating
Company
Undergraduate
Undergraduate
Student Union
N12/W6
Chung-ha Lee
Graduate
Masters &
Doctoral
Student Union
E8/W4
Gwan-ju Lee
Undergraduate
1st floor
of Undergraduate
Student Union
Basement of
new dorms
N12
Young-gi Min
2nd floor
of Masters
& Doctoral
Student Union
W2
Category
Laundrom at
Barber
Graduate
Internet Book Cafe

<Book Store>
Dream Book Caf
Laundry at an affordable
price compared to the
market
Students: 5,000 won

General: 6,000 won
Jong-sang Lee
Discount sales of books
-L
iberal Arts: 10%
discount
- Others: 5% discount
High quality coffee,
fresh fruit juice
Science Library
E9
Sung-hee Nam
Billiards
Masters &
Doctoral
Student Union
W2
Jung-rim Joo
Charge: 700 won/10 min
Bicycle Store
Next to Undergraduate
Student Union
N10
Byung-gi Kim
20% discounted rate over

market price
Convenient Store
7 Locations
including the
Student Union
W2/N12
Shinil Inc.
Travel Agency
Masters &
Doctoral
Student Union
W2
Unicorn
Networks Inc.
Overall travel businesses

(2% discount on
international air fares)
Publisher
Education
Support Hall
W8
Science Culture
History
Geun-sup Yoon
Print, binding
(85% of the public
procurement service fee)
Pharmacy
1st floor
Medical
Science Center
E7
Monica Kim
35 40% discount over

market price
Sales and filling prescriptions

of medicine
KAIST
FACULTY HANDBOOK
D. Restaurants, Fast food, Bakery and Caf Operating Hours
Shinsegae
Food
Samsung
Everland
Breakfast
Lunch
Dinner
Start
End
Start
End
Start
End
Vacation
Operation
Undergradute
08:00
Dining
Hall
09:30
11:30
13:30
17:30
19:30
Open
11:00
13:30
17:30
18:30
Closed
11:30
14:00
17:30
19:30
08:00
~
19:00
11:30
13:30
17:30
19:00
Closed
Closed
11:30
14:00
17:30
19:30
08:00
~
19:00
Rotational
operation
(Open
on
weekends)
Closed
(Will be
adjusted)
(Open
on
weekends)
Company Name/
Category
Professor
Union
1st floor
East 08:00 10:00
Hall
2nd
floor
East
Hall
IB Food
1st floor
West 08:00 10:00
Hall
IL MARE
2nd floor
West
Hall
11:00 ~ 22:00
Holiday
Operation
Rota(Open on
tional
weekope-ration ends)
Closed
(Open
Rotational
on
operation weekends)
Food Court A
10:00 ~ 20:00
Closed
Closed
Food Court B
10:00 ~ 19:30
Closed
Closed
Food Court C
10:00 ~ 19:30
Closed
Closed
Food Court D
10:00 ~ 20:00
Closed
biweekly
Closed
Food Court E
10:00 ~ 20:00
Closed
biweekly
Closed
Food Court F
11:00 ~ 19:30
Closed
Closed
CJ
Freshway
09:00 ~ 20:00
(Chicken.HOF : 20:00 ~ 02:00)
Closed
Closed
Closed
Closed
(Will be
adjusted)
Handel and
Gretel
Lotteria
10:00 ~ 21:00
09:00 ~ 03:00
Note
"
68 69
Daedeokdongs
Pizza
09:00 ~ 20:00
"
07:00 ~ 23:00
"
Caffe Bene
08:30 ~ 20:00
"
Coffee Bean
09:00 ~ 22:00
"
Dunkin Donuts
Tous les Jour
10:00
~
15:00
10:00 ~ 21:00
A Twosome
Place
07:00 ~ 20:00
Closed
on Sundays
"
"
E. Snack Bar & Convenient Store Operating Hours

Category
Weekdays
Saturdays
Holidays, Sundays
08:00 ~ 19:00
(Winter: 18:00)
09:00 ~ 14:00
Closed
Undergraduate
08:00 ~
Student Union (N12) 03:00 following day
09:00 ~ 17:00
18:00 ~
03:00 following day
Faculty Union (E51)
09:00 ~ 14:00
Closed
Closed
18:00 ~
02:00 following day
Masters &
Doctoral Student
Union (W2)
Snack
Bars
East/
19:00 ~
West Hall 03:00 following day
Dorms
(Night)
Convenient
Store
09:00 ~ 19:00
(Winter: 18:00)
Hope
Hall.
Dasom
Hall
19:00 ~
02:00 following day
18:00 ~
02:00 following day
Closed
New
Buildings
19:00 ~
02:00 following day
Closed
18:00 ~
02:00 following day
09:00 ~ 19:00
(Winter: 18:00)
09:00 ~ 17:00
Closed
Taewulgwan (N13)
F.Other Operating Companies: Weekdays, Weekly Operation (Closed on public

holidays)
KAIST
FACULTY HANDBOOK
Health Care Center

1. Main Services
Simple injury and emergency treatment
Medication (Free for KAIST students/fees for staff and faculty)
Medications and medical appliance supply for on and off campus events
Quit smoking program operation (Individual, Group)
2. Location: Taewulgwan (N13 Building #2104)

Contact: 042-350-4817~8
Website: http://health.kaist.ac.kr
Operating Hours:
- Weekdays (Mon - Fri) 09:00 ~ 22:00
- Weekends (Sat - Sun) 09:00 ~ 18:00
Exclude Legal Holidays and lunch time (12 1 pm)
KAIST Clinic
Website: http://clinic.kaist.ac.kr, : 042-350-0500, 0501
Location: E21 Building
Department
Mon
AM
PM
Dentistry
Dermatology
Family Medicine
Gastroenterology
AM
Tue
PM
Wed
AM
PM
Thu
AM
PM
PM
3:30~
Neurology
Ophthalmology
Otorhino-laryngology
Fri
AM
70 71
Pediatrics
Physical therapy
Radiology
Stress clinic
AM hours: 09:00 12:40 PM hours: 14:00 17:40

Office hours will start at 09:30 every third Monday of the week due to medical staff meetings.
The department of family medicine will not have any office hours on Tuesday and Thursday mornings due to
comprehensive health screening.
Consulting hours for internal medicine will begin at 15:40 on Thursdays due to endoscopies.
Comprehensive health screening is conducted on Tuesday and Thursday mornings every week (please call
0590-0591 for more details)
The department of dentistry will be available through appointments on Thursday PM hours (no walk-in
patients).
KAIST Institute
1. Overview
OI3RC2
KASIT Institute has been established with the purpose to create a new growth power
of Korea through convergent researches between school systems and contribute
to the happiness and development of mankind through convergent science and
technology. The KASIT Institute, which was founded in August of 2006 with the
donations by CEO Byung June Park and Mrs. Jung Hee Hong, consists of 5 research
centers, which are KI for the BioCentury, KI for IT Convergence, KI for Design of
Complex Systems, KI for the NanoCentury, and KI for Optical Science & Technology,
and 5 affiliated research centers, which are the Cancer Metastasis Control Center,
Mobile Sensors and IT Convergence Center, Center of Field Robotics for Innovation,
Exploration and Defense, Graphene Research Center and the Health Science
Center. Currently, approximately 200 professors and 300 students and researchers
are conducting innovative researches with new convergent ideas which will change
the world. Open Innovation, Interdisciplinary and Integrated Research, and Creation
through Consilience : OI3RC2, will be continuously promoted in order to contribute
to the development of the world-leading science and technology.
KAIST
FACULTY HANDBOOK
2. Major Areas of Research

KI
Area of Research
Name
Director
DepartContact
ment
Staff in Charge
Name
Contact
Website
KAIST
Institute
Chmical
-Interdisciplinary
Lee,
& BioResearch
Sang Yup
molecular
3930
Kim, Mi
Hee
8811
http://kis.kaist.ac.kr
KI for
the BioCentury
-Innovative Drug
Screening and
Development,
Systems and
Synthetic
Biotechnology,
Bio/Medical
Instrument
Development
-Epigenetic target
biomarker of
metastasis
discovery
research
Bioscience
2619
Lee,
Jung
Hee
4462
http://blocentury.
kaist.ac.kr/
Electric
& Electronic
3467
Kim, HaLim
4293
http://itc.kaist.ac.kr/
Mechanical
Eng.
3221
Yeom,
Kyung
Ah
4461
http://kidcs.kaist.
ac.kr
KI for IT
Convergence
KI for
Design
of
Complex
Systems
Kim,
Seon
Chang
-Future device,
Communication
Energy,
Biomedicine,
Knowledge
Convergence
Choi, Jun
Sector
Kyun
-Micro, Highreliability
Medical
Diagnosis Sensor
Development
-Structural
Integrity at Low
Temperature
Environment,
Robotic
Convergence,
Fuel Cell System
Sectors
Lee, Dae
-Various Robot
Gil
Platform
Development,
Robot Operation
Technology
and Stealth
Technology
Development
72 73
KI for
the
NanoCentury
-Green Energy
Nanotechnology,
Information and
Communication
Nanotechnology,
Nano-bio Fusion
MaterTechnology
Kim, Do
ials
Sectors - Kyung Science
Graphene
& Eng.
Synthesis
and Property
Control Method
Development,
Graphene Device
Development
4485
Kim, Nu
Ri
7271
http://nanocentury.
kaist.ac.kr/
KI for
Optical
Science
&
Technology
-Technology
Development
and Commercialization based
on Femtosecond
Laser
-Low-invasive
In Vivo Imaging
Technology,
Quantitative
Phase Imaging
Technology
3217
Kim, Mi
Young
7164
http://kidcs.kaist.
ac.kr
Kim,
Seung
Woo
Mechanical
Eng.
Research Projects & Management

Basic Research Fund
Basic Faculty Research Fund
1. Overview
A.Description: Support for the basic research such as strategic focus research
which places an emphasis on the improvement of the educational system and
basic research subsequent to the basic project plan
B.Occurrence: Within 1 year from January 1 of the pertinent year
C.Reference: Basic Faculty Research Management Guideline
KAIST
FACULTY HANDBOOK
1
Submission of
Research Proposal
to Department
Allocation of Basic
Research Fund by
Department
Research Director
Administrative Team
Basic Research
Performance
Submission of
Research Report to
Department
Research Director
Research Director
Allocation of Basic
Research Fund by
Research Director
Affiliated
Department Head
Evaluation of
Research Results
Affiliated
Department Head
3. Main Content
A. Research Director Qualification: Full-time Faculty
B. Allocation of Research Funds:
1.Administrative team: Allocated by department by number of faculty members
as of January 1st of every year
2.Affiliated department head: Differential allocation considering the research
fund allocation standards and the characteristics of the research
C.Submission of research proposal: Must submit 1 month prior to the initiation of
research to the affiliated department
D.Submission of final report: Must submit by the end of research to the affiliated
department
E.Evaluation of research results: Evaluation must be done within 1 month from the
end of the research
4. Use of Research Funds

A. Materials and book purchasing expenses
B. Personnel expenses for assistant research staff required for the research
5. Restrictions Concerning the Use of Research Funds

A.Other expenses: More than 15% of the allocated research fund should not be
utilized
B.Restricted Items
1.Personnel expenses concerning currently employed faculty members and
enrolled students
2.Purchase of tools and equipment
3.Academic dues
74 75
Dissertation Research Funds

1. Overview
A.Description: Allocation of dissertation research funds to a separate account
of the advising professor for the dissertation research of students pursuing a
masters and doctoral degree
B.Occurrence: Twice a year (Post beginning of a semester)
C.Reference: Management Guidelines of Dissertation Research Funds
2. Main Content
A. Allocation of funds
1.Students pursuing a Masters degree

Students
enrolled in Spring semester The amount of 971,000 won (for the

term of 12 months) shall be allocated at the beginning of the second year
after enrollment
Students
enrolled in Fall semester 320,000 won shall be provided to the

student post admission, and the rest of the amount of 651,000 won will be
allocated in the Spring semester of the following year
2.Students pursuing a Doctoral degree

Students
enrolled in Spring semester The amount of 1,142,000 won (for the

term of 12 months) shall be allocated at the beginning of every year for three
years
Students
enrolled in Fall semester 380,000 won shall be provided to the

student post admission, and 1,142,000 won shall be allocated to the student
in the beginning of the year for two years, with the remainder of 762,000 won
allocated to the student at the 6th semester
B. Scope of use of the research fund

1.Research expenses

Experiments,
Purchas,
directly
surveys and presentations required for the dissertation
production and maintenance of equipment, tools and properties

required for the research
National
and international business trip by the student for data collection and
dissertation presentations
Personnel
expenses for research assistant staff members for the research

(excluding students who are currently enrolled)
2.Other expenses: publications expenses, taxes and public utilities charges, and
supplies required for the dissertation research
KAIST
FACULTY HANDBOOK
3. Notes
A.The remainder of the allocated research fund shall be transferred to the newly
appointed advising professor in case the advising professor changes
B.The institute holds the rights to request the full amount or partial repayment of
the allocated funds subsequent to the period and term of the research when the
student leaves, is expelled or takes a leave of absence from the institute
C.The allocated research funds must be utilized by the end of the pertinent year
and the remainder of the funds at the end of the year will be discarded
Institutions Research Projects

HRHRP
1. Overview
A.Description: High-Risk High-Return Project is an on-campus research project
providing active support for creative and influential ideas even while taking
certain risks
B.Occurrence: December of ever year, Announcement of the HRHRP research
project for next year
C.R eference: Compliance of theRegulations on the National Research
Development Project and etc.
Project
Announcement
KAIST Research
Committee
Second Presentation
Deliberation
Internal/External
Deliberation
Committee
Annual Evaluation
KAIST Research
Committee
Initial Document
Evaluation
Document
Evaluation
Subcommittee
Final Results
Notification
KAIST Research
Committee
Submission of Final
Results Report
KAIST Research
Committee
Result Notification
of the Document
Evaluation
KAIST Research
Committee
Perform Research
Head of Research
Final Results
Analysis
KAIST Research
Committee
76 77
3. Main Content
A.HRHR(High-risk High-return) project provides grassroot personal basic research
funds by discovering creative and influential research ideas, while KAIST bears
the risks
The Ministry has benchmarked the project and implemented the Creative Research Performance Support
Project (10 Years)
Asia Innovation Conference 2009 in KAIST(09) announced it as an extraordinary innovative example
Implemented a Masters and Doctoral Venture Research Project (12) in order to encourage c r e a t i v e a n d
challenging research for students pursuing a Masters or a Doctoral degree
B.Focused evaluation of creativity of the idea and social/economical/academic

influence during the selection of the project for a conversion to a trend-setter
model research from a catch-up model
-Compose the HRHR evaluation committee with internal and external experts
in order for an evaluation on various aspects such as HRHR correspondence,
and primarily evaluate the challenging, creative, future oriented and socioeconomic impact
4. Notes
Requires the support of a project exhibiting convergence with other research
sectors, or creative and inventive research assignment and method in the pertinent
major field of study, while refraining from the extensity of the current research
KI Research Funds
1. Overview
A.Description: Annually allocate and manage 3.5 billion won of the KI research
funds to KAIST Institute and the KI Research Center
Allocate the
research fund to
each KI and research
centers
Operation Team for
KI
Open a research
fund account
Research Contracts
Team
Discovery
convergent research
projects
Drafting and
submission of
research plan
KI & KI Center
KI & KI Center
Calculate the
research fund
Research
Management Team
Submission of
report
Operation Team for
KI
KAIST
FACULTY HANDBOOK
3. Main Content
A.Annually allocate and manage 3.5 billion won of the KI research funds to the
KAIST Institute the KI Research Center
B.KI and KI Research Center which have been allocated KI research fund should
conduct a research by discovering a convergent research project
C.Submit a report and calculation post conducting the research
4. Notes
A.The KI research fund is a research project conducted with the KAIST's budget
(Endowment by the ministry of education), and is included in the survey, analysis,
evaluations of government budget at the end of the year, and it utilized as a
significant index during institution evaluations.
B.The fund applies the government research development project processing
regulations resulting in eligibility as a subject for external audit.
EEWS Research Development & Manpower Cultivation Project

1. Overview
A.Description: EEWS(Energy, Environment, Water, Sustainability) sector research
development
B.Occurrence: Year-round
C.Reference: Korea Advanced Institute of Science and Technology Act [Article
10(Endowment)]
2. Research Project Selection & Processing Procedure

Project
Advertisement
EEWS Research
Center
Submission of Intent
of Research
Results Notification
5
EEWS Research
Center
Faculty(Applicant)
Faculty Personnel
Committee
deliberation &
recommendation
Faculty (Applicant
selected through
the initial document
evaluation)
Initial Document
Evaluation
EEWS Research
Evaluation
Committee &
Expert Evaluation
Member
Promotion
determination
(President
approval)
EEWS Research
Evaluation
Committee &
Expert Evaluation
Member
78 79
10
Tertiary On-site
Announcement
Evaluation
Faculty (Applicant
selected through
the initial document
evaluation)/
EEWS Research
Evaluation
Committee & Expert
Evaluation Member
Submission of Midreport (July)
Faculty (Project
Manager)
Result
Announcement
11
EEWS Research
Center
Project
Establishment
Research Contracts
Team
Submission of Final
Report (December)
Faculty (Project
Manager)
Simultaneous announcement of project research plan and the research results of previous year
3. Main Content
A.Major Promoted Projects: EEWS Advanced Technology Research Development
Support, International Cooperation & Industry-Academic Cooperation
B.Major Fields of Research: Artificial Photosynthesis, Battery, Bio, CCS, Fuel Cell,
LED, Nuclear Energy, Solar Energy, Water, Green Building & Transportation,
Green IT
C.Research results management compared to the world record
4. Notes
EEWS Research Center Website: http://eews.kaist.ac.kr/
External Research Projects

Research Contract
1. Overview
A. Description: Research Contract (Agreement)
C. Reference: Research Management Regulation Article 2 Research Contract
KAIST
FACULTY HANDBOOK
A. Government Initiated Research Project
Government initiated
research project
plan establishment/
implementation
research
project contest
announcement
Government
ministry/special
agencies
Request for research
project
Head of research/
Research Contracts
Team
Conclude a research
contract (agreement)
Drafting a research
plan
Research Contracts
Team
Head of research
Research Contracts
Team
Selection and
notification of
research project
Special agencies/
Research Contracts
Team
Set-up and
explanation of a
research fund
account
Inspection of
the research
fund allocation
statement
Research Contracts
Team
Final research plan

submission
Research Contracts
Team
Process adjusted
terms of contract
during the project
Head of research/
Research Contracts
Team
B. General research project, Self-research project, Small scale research project
Drafting a research
plan
Head of research
Conclude a research
contract
Research Contracts
Team
Inspection of the
research fund
allocation statement
Research Contracts
Team
Set-up and
explanation of a
research fund
account
Research Contracts
Team
Research plan
submission
Research Contracts
Team
Process adjusted
terms of contract
during the project
Head of research/
Research Contracts
Team
80 81
3. Main Content
A.Government initiated research project
1.Establishment/implementation of government initiated research project plan.
research project contest announcement

Announcement
in the websites of the government ministries and special
agencies
Announcement
in the research management bulletin board, and inform

through email and official announcements
2.Drafting a research plan

Draft
the application in accordance with the project implementation plan and

regulation (guideline) of the pertinent government ministry
3.Inspection of the research fund allocation statement

Inspect
whether the budget allocation statement has been filed in compliance

with the regulation of each ministry and project
4.Request of research project

Request
the project through the project management system of each special

management agency of each pertinent government ministry
5.Selection and notification of research plan

Notify
the head of research with the necessary information, along with the
project selection result and determined research fund
6.Submission of final research plan

The
Research Contracts Team submits the final research plan post verifying
the content and research fund statement
7.Conclusion of the research contract (agreement)

Submit
the research plan through the project management system of each

special management agency of each pertinent government ministry then
conclude (online) the contract (agreement) and request the research fun
Submit
1 copy of the agreement to the supervising agency after acquiring the

seal of the head of the research and the president of the institute then request
the research fund (request in accordance with the research fund provision
period) (for offline)
The contract format should be in accordance with the set format by the law and regulations
related to research projects
8.Set-up and explanation of research fund account

Deposit
the research funds in accordance with the contents of the contract

(agreement) and the research plan then set the research fund account in the
research management system
KAIST
FACULTY HANDBOOK
Inform
the head of research of the account setting and research fund

organization (E-mail)
9.Processing of adjusted terms of contract during research

Request
the changes in contract by sending the approval request (head of

research) concerning the matters of attention in the contract to the pertinent
government ministry or the special agency
Inform
the head of research of the changes in the terms of the contract

approved by the government ministry or the special agency and reflect any
changes, if any, in the system
B. General research project, Self-research project, Small scale research project

1.Drafting a research plan
Draft
a research plan in accordance with the standards of each project
2.Inspection of the research fund allocation statement

Inspect
whether the budget allocation statement has been filed in compliance

with the related regulations
3.Submission of research plan

Submit
the research plan to Research Contracts Team through prior

consultation related to the commissioned research performance between the
head of research and the client
4.Conclusion and consultation of the research contract

Conclusion
of the contract post discussing the contents of the contract such

as the client and the research agency, research fund, terms of payment,
report submission and etc.
Research contract shall be in accordance with the format of the Attached Table 1, 2, and 3 of the
Research Management Regulation
5.Set-up and explanation of research fund account

Deposit
the research funds in accordance with the contents of the contract

(agreement) and the research plan then set the research fund account in the
research management system
Inform
the head of research of the account setting and research fund

organization (E-mail)
6.Processing of adjusted terms of contract during research

Request
the changes in contract by sending the approval request (head of

research) concerning the matters of attention in the contract to the pertinent
research fund supporting agency
Inform
the head of research of the changes in the terms of the contract

approved by the research fund support agency
82 83
4. Notes
A.A project management system in accordance with each government ministry and
special organization should be constructed in order to allow approval processes
and submissions online. Although the detailed processes may differ, the basic
request-selection-contract processes are similar.
Research Fund Settlement

1. Overview
A.Description: Settle and report the usage results of the research fund
B.Occurrence: Frequently year-round
C.Reference: Regulation and guidelines of the Research development managing
department
A. Research fund settlement management
Verify the research

fund usage
statement report
drafted by the head
of research
Research
Management Team
Special agency
reception and results
notification
Research
Management Team
Payment of
redeemable amount
and notification
(when needed)
Research
Management Team
Submit the research

fund usage record
report
Research
Management Team
Send the letter

of explanation
submitted by the
head of research
post verification
(when needed)
Research
Management Team
Return the
remaining research
fund and interests
Research
Management Team
Redeeming
measures
concerning
research fund if the
letter of explanation
has been deemed
unacceptable
Research
Management Team
KAIST
FACULTY HANDBOOK
3. Main Content
A.Verify the research fund usage statement report drafted by the head of research
1.Supplement omissions and errors of the research fund usage statement
(statement per items) and copies of receipts
2.Verification of appropriateness of statements per item, changes of researcher
and research fund changes
B.Submit the research fund usage record report
1.Submit research fund usage record report, statements per item and copies of
receipts to the organizing agency or the official accounting corporation
2.Submit the final results report drafted and submitted by the head of research
to the organizing agency
C.Return the remaining research fund and interests
1.Return the remaining government assignment research funds and the
calculated interests to the organizing agency (return the interests of the
research fund relevant to the assignment)
2.Enterprise assignment remaining funds and interests should be processed
post consulting the matters regarding refund with the enterprise
D.Special agency reception and results notification
1.Verify the supplementary documents and the contents of the letter of
explanation concerning the disapproved items received by the special agency/
official accounting corporation
2.Request a letter of explanation to the head of research concerning the
disapproved portions
3.Verify and supplement the submitted letter of explanation and resubmit to the
special agency
E.Refund of disapproved research funds post submission of statement (when
needed)
1.Usage of funds which have been disapproved by the organizing agency post
submission of usage statement will be notified to be returned
2.Inform the head of research concerning the disapproved research funds and
take measures of disapproved refund amount income request and account
replacement request
F.Refund payment and notification (when needed)
1.Submit the payment of refunded disapproved research fund by the head of
research to the special agency/official accounting corporation
84 85
4. Notes
A.Calculation method may vary depending on the provisions for each project by the
government ministry. Consequently, the research fund items must be thoroughly
examined when drafting a research fund expenditure statement and followed
accordingly when using and settling the research fund.
Research Institute
KAIST Institute
1. Overview
A.Description: KASIT institute is a representative research center of the KAIST and
research centers with net KASIT research contract amount of 1 billion won per
year are installed as KAIST institute.
B.Occurrence: Year-round frequently
C.Reference: Comply with the Research Organization Operation Guideline
1
Department &
Center
Application
reception &
verification
Research Promotion
Team
Research center
installation request
Internal settlement
by president
Research center
installation request
Research Promotion
Team
Planning Team
KAIST Research
center installation
deliberation
Research
Committee
KAIST research
center official
installation document
implementation
Planning Team
3. Main Content
A.KAIST Institute refers to a research organization which receives research
funds or endowments for a special research project from external sources yet
not affiliated to any field of laboratories.
B.Considering the characteristics of the research project and its independent
management capabilities, the KAIST institute is organized as a direct research
organization of the research vice-president
C.The head of KAIST institute shall be titled director and have an official authority
equivalent to a dean
KAIST
FACULTY HANDBOOK
D.KAIST institute installation requirement and qualification details

1.Net KAIST research contract amount of 1 billion won annually or more than 3
billion won for three years
2.KAIST absorbed O/H of more than 0.2 billion won per year or over 0.6 billion
won over three years
3.If the agency supporting the research funds clearly stated an independent
center installation and operation as a condition of the research agreement
4.If it has been deemed that another center establishment would contribute in
the improvement of status of KAIST and the expansion of capacity in education
and research
4. Notes
Refer toResearch Organization Management Guideline for clauses concerning
center installation and operation
General Research Center

1. Overview
A.Description: KAIST research center is an affiliate general research center of 6
institutes (Institute of Natural science, Institute of mechanical science, Institute
of applies science, Institute of humanities and social science, Institute of techno
management, Institute of industrial management, Institute of information
& electronic), which have been established as a research center in order to
perform specific research projects
B.Occurrence: Regularly year-round
C.Reference: Comply with the Research Organization Operation Guideline
Research installation
request
Department &
Center
Management
committee of each
institute
Director of each
institute
Application
reception and review
Academic Team of
each College
General research
center installation
department number
enforcement
Planning Team
General research
center installation
deliberation
Management
Committee of each
institute
86 87
3. Main Content
A.General research center is a group of institutes in order to perform a specific
cooperative research project, and refers to a temporary research organization
affiliated to the institute by each field
B.The research center employs a director (equivalent to a director), where the
relevant director (KAIST Institute Director) appoints a fulltime faculty member of
a research member from the relevant institute.
C.A research organization installation plan describe below must be submitted to
the Academic team of each College when installing a general research center
1.Title
2.Purpose & necessity
3.Research project plan
4.Conditions and acquisition plan of research personnel & resource personnel
5.Acquisition measures of the operation budget
6.Matters required for the operation of the research organization
4. Notes
Refer toResearch Organization Management Guideline for clauses concerning
center installation and operation
Research Ethics
Research Integrity Committee
1. Overview
A.Description: To run the Research Integrity Committee for a fair investigation
when corruption and/or misconduct is found in research.
B.Occurrence: year round (Since the establishment of the committee on Jan 01
2007, when there is an issue)
C.Reference :Guidelines for Research Ethics, instructions of KAIST Research
Integrity Committee
KAIST
FACULTY HANDBOOK
Receipt of Report
Informant/
Committee
Secretary
Pre-investigation
Investigation
Committee
Judgement &
Objection (Hearing
of Opinion)
Investigation
Committee
Committee/
Informant/
Person under
investigation etc.
Decision on
investigation
Committee
Follow-Up
Committee/
Person concerned/
President/
Research Support
Institute
3. Main Content
A.Receipt of Reports
: S ecretary (head of Research Promotion team) of the Research Integrity
Committee receives verbal/paper/phone/e-mail reports
B.Preliminary Investigation
: Preliminary investigation commences within 15 days after receipt of the report,
and within 30 days after the commencement of investigation
C.Investigation
: After receiving approval on the result of the pre-investigation from the Research
Integrity Committee, Investigation Committee is to be formed within 30 days for
a formal investigation, and the investigation has to be completed within 90 days
after the commencement (extendable)
D.Judgement and Objection (Hearing of Opinion)
: T he person under investigation can raise an objection to the result of the
investigation, and can apply for a retrial within 15 days
E.Follow-Up
: T he Committee notifies the research support institution of the result of
the investigation, and if necessary, when there is a request for disciplinary
action from the involved institution, the Committee submits the result of the
investigation to the president
4. Notes
Informants have to reveal ones real name, but if he/she wants to provide
information anonymously, he/she is required to submit specific information and
evidence.
88 89
Bioethics Committee
1. Overview
A.Description: To deliberate research plans for the human, body derivatives, and
embryonic stem cells
B. Occurrence : Quarterly
C.Reference :Bioethics and Safety Act, Regulations and standards operation
instructions of KAIST Bioethics Committee
Information on
Deliberation
Submit Agenda
(member)
Prepare Meeting
Agenda
Research Promotion
Team
Research Promotion
Team
Research
Promotion Team
Deliberation Meeting
Agenda
Report on Minutes
(Deliberation Result)
Notify
Deliberation Result
5
Committee
6
Report on Minutes
Research
Promotion Team
3. Main Content
A. Bioethics Education Program
: Before applying for deliberation, all the participating researchers including
research director must complete the online bioethics education program (http://
www.citiprogram.org)
B. Notification of Deliberation Schedule
: About 3 weeks before holding a regular deliberation, the deliberation schedule
will be notified using the official document, portal, e-mail and the web page of
Bioethics Committee (http://irb.kaist.ac.kr)
C. Notification of Deliberation Results
: The report on deliberation result including the deliberation result (approved or
conditional approved or supplement required or rejected) and opinions of the
committee judge will be sent to the research director.
KAIST
FACULTY HANDBOOK
D. Deliberation of Agenda by Year

2006
2007
2008
2009
2010
2011
2012
Total Agenda
Deliberated
21
16
15
21
44
67
72
Newly Deliberated
17
13
10
12
32
28
30
4. Notes
A.All research plans are subject to preliminary deliberation. The researcher must
apply for deliberation before commencing research (Deliberation cannot be
applied for the research that already commenced.)
B.If there is no deliberation agenda for regular deliberation, the meeting may be
cancelled.
Institutional Animal Care And Use Committee

1. Overview
A.Description : To deliberate a research plan using the warm-blooded/coldblooded vertebrates of laboratory animals
B.Occurrence: Half-yearly regular deliberation meetings, paper deliberation
(occasionally)
C.Reference :Animal Protection Act, Laboratory Animal Act, Regulations of
KAIST Institutional Animal Care And Use Committee
Information on
Deliberation
Submit Agenda
(member)
Prepare Meeting
Agenda
Research Promotion
Team
Research Promotion
Team
Research
Promotion Team
Deliberation Meeting
Agenda
Report on Minutes
Notify
Deliberation Result
5
Committee
6
Research Promotion
Team
Research
Promotion Team
90 91
3. Main Content
A. Registration of Laboratory Animal Facility
: Register a laboratory animal facility (KFDA) under Article 2 of Laboratory
Animal Actenforcement degree
B. Education for Laboratory Animal Users
: Before applying for deliberation, all the participating researchers including
research director must complete the education course on animals ( twice a year,
Feb and Aug, information is notified in advance on the portal and by e-mail).
C. Notification of Deliberation Schedule
: About 3 weeks before holding a regular deliberation, the deliberation schedule
will be notified using the official document, portal, e-mail and the web page of
Bioethics Committee (http://irb.kaist.ac.kr)
D. Notification of Deliberation Result
: The report on deliberation result including the deliberation result (approved or
conditional approved or supplement required or rejected) and opinions of the
committee judge will be sent to the research director.
2008
2009
2010
2011
2012
Total Agenda
Deliberated
31
30
92
106
113
Newly Deliberated
31
20
41
41
38
E. Deliberation of New Agenda by Year
4. Notes
A.All research plans are subject to preliminary deliberation. The researcher must
apply for deliberation before commencing research (Deliberation cannot be
applied for the research that already commenced.)
B.If there is no deliberation agenda for regular deliberation, the meeting may be
cancelled.
Bio-safety Committee
1. Overview
A.Description: To carry out LMO (Living Modified Organism) related works
B.Occurrence: Hold a deliberation meeting occasionally (when there is agenda),
and apply for LMO declaration all year round
KAIST
FACULTY HANDBOOK
C.Reference : Transboundary Movement, etc. of Living Modified Organism

Act,Guidelines for Recombinant DNA Experiments, Regulations of KAIST
Bio-Safety Committee
LMO
Deli-beration
LMO
facility and
import
declaration
Submit deliberation
agenda
Research Promotion
Team
Committee
Deliberation
Meeting Agenda
Review
deliberation
agenda
5
Committee
Review the
document for LMO
facility & import
declaration
Ministry of
Science, ICT and
Future Planning
(MSIP)
Notify
deliberation
results
Research
Promotion Team
Notify the
confirmation
of LMO facility
& import
declaration
Research
Promotion Team
3. Main Content
A. Deliberation of LMO Research Plan
: A fter completing the deliberation on LMO research plan, the report on
deliberation result including the deliberation result (approved or conditional
approved or supplement required or rejected) and opinions of the committee
judge will be sent to the research director.
B. Registration of Living Modified Organism (LMO) Research Facility (MSIP)
: U nder the related law, research facilities that develop and use LMO shall
apply for report of installation (Grade 1 and Grade 2) and apply for permit of
installation (Grade 3 and Grade 4) according to the Safety Management Grades.
C. Declaration of Living Modified Organism (LMO) Import (MSIP)
: Under the related law, import declaration prior to arrival is compulsory in order
to import LMO for experiments and research.
LMO Facilities Reported
LMO Imports Reported
66
150
D. LMO Research Facilities and Import Declaration
92 93
4. Notes
Under Article 41 (Penalty) ofTransboundary Movement, etc. of Living Modified
Organism Ac, if an importer fails to report LMO research facility and/or fails to
perform import declaration for LMO prior to arrival, the importer will be sentenced
up to 2 years or be fined up to 30 million Korean won.
Shared Research Equipment Use

1. Overview
A.Description: Analysis support using the shared research equipment within the
central analysis center
B.Occurrence: Regularly/everyday
C.Reference: Korea Advanced Institute of Science and Technology Act Article 21,
Shared equipment management guideline
Customer
KAIST
Research
Analysis Center
Request for
analysis
(Reserva-tion)
Confirm
Schedule
Review of
results
Sample
analysis
Notification of
analysis result
Analysis fee
paid
Charging
Finish
Education
Certificated
User
On-line
reservation
Sample
analysis
Review of
results
Paying
analysis fee
3. Main Content
A.Official website of shared equipment management (reservation): http://kara.
kaist.ac.kr
KAIST
FACULTY HANDBOOK
B.Laboratory & equipment

KARA
Laboratory
Team
leader
NMR
Person in charge
Name
Location Contact
Woo, Mi-ja
#201
Kim,
W8 #1113
Byoung-kook
#1115
2409
5065
CD
FT-Raman
Dispersive
Raman Seo,Hee-won
Chemical
Group
PL(10K)
TCSPC
MALDI
-TOF
#303
5070
Liquid 400MHz NB NMR(Agilent)

Solid 400MHz NMR
(Bruker AVANCE 400WB),
J-815, Jasco
RFS100S, Bruker
LabRAM HR800 UV/Vis/NIR, Horiba
Jobin Yvon
FL920, Edinburgh Instruments
Kim,sung-A
LC-MS/MS
EA
Kim,Sung Yeol
ICP-MS
Choi,
ICP-OES
Yun-Chul
TXRF
#207
5085
#308
5081
#206
5058
Bruker autoflex
microTOF-Q
FLASH 1112, FLASH 2000
Agilent, 7700x
Nanohunter
UTM
Kim,
Young-cheul
#103
5067
XPS
Oh,Taek-chul
#204
5063
XRD
Woo,Mi-ja
Kim,
Koung-sun
#205
5064
5074
SEM
Ha,
Young-hoon
#106
5062
FIB
Lee,Tae-woo
Mun,Sung-Min
#101
5069
TEM
Bae,
Hyung-bin
Choi,
Jin-seok
Hong, Su-jin
#102
#103
#105
5061
5068
5060
Material
Group
Equipment / Model
INSTRON 4206, INSTRON 5583,

INSTRON 8801,
ESCA 2000, AES (SAM4300),
XPS(Sigma Probe ) with UPS
Multi Purpose Attachment-XRD,
Powder & Thin-film XRD
High/Low Temp.-XRD,
MICRO-XRD & SAXS,
Protein Crystallography XRD
High Resolution XRD
FE-SEM (S-4800, XL30SFEG,
Nova230,
Magellan 400)
helios nanolab 450F1
FIB (Quanta 3D FEG)
Titan-TEM
FE-TEM (Tecnai F20,Tecnai F30)
94 95
Thermo-physical
Property Analysis
Kim,
Seok-qwang
Ko, Seok-bo
#307
5066
5084
TA (Setsys 16/18), TGA (209F3),

LFA (447, 457,FLXPS2),
DSC (204F1, 404C), Dilatometer
Heat flow meter, Guarded Hot Plate
Radiation Safety
Management
Kim,
Sung Yeol
#201
5081
Radiation safety
Staff
Yim,
Hye Jung
#201
2401
Information, Fee payment
C. Voluntary use training

Refers to the system where the limited number of students who have received
training utilizes the equipment, and the basic plan of education shall be posted
on the website in advance
Reference: Shared equipment voluntary use management regulation & laboratory
safety rule, shared research equipment voluntary use application
D. Radiation safety management
RADIATION(RI) PURCHASE AND USE
<RI User>
-Submission of RI purchase
request
<Radiation safety manager>
<RI User>
-Review on RI purchase
request, Approval and order
-Warehousing of RI
-RI receipt and use within

approved facilify
-Return or disposal after use
-You need to obtain modification approval before using the instrument other than approved nuclide or
facilities(consultation with radiation safety manager is required)
RADIATION(RI) WORKER REGISTRATION

<RI User>
-Radiation management
application
-Health diagnosis record
(within 6 months)
-Radiation worker education
(New 20 hours.
Experienced 6 hours)
<Radiation safety manager>

-Personal dosimeter(TLD)
issuance
-Facility entrance and exist
registration
<RI User>
-Personal dosimeter wearing
and RI use
-Personal dosimeter should be replaced for each quarter of a year to read covered wire amount.
E.Search of shared equipment of the institution

Post the current conditions of the list of shared equipment of the department and
center, as well as research equipment costing more than 30 million won.
KAIST
FACULTY HANDBOOK
Patent Technology Transfer

Patent Application and Management
1. Overview
A. Description : To apply for a patent and manage the patent
B. Occurrence : year round
C. Reference : Regulations on invention related to the duties
A. Domestic Patent
Invention report
(ppms.kaist.ac.kr)
Inventor
Apply for a patent
Patent attorneys
office
Prior art search

and Patent
reinforcement
program
Assessor
Specialized agency
Patent attorneys
office
Register a patent
Patent attorneys
office
Prepare
specifications
Maintain/ Abandon
the patent
Inventor/
Technology
Commercialization
Center
B. Foreign Patent
1
Apply for support a

foreign patent
Inventor
Register a foreign
patent
Agent in Korea &
outside Korea
Evaluate to apply
for a foreign patent
Evaluation
committee
Maintain / Abandon
the patent
Technology
Commercialization
Center
Apply for a foreign

patent
Agent in Korea &
outside Korea
96 97
3. Description
A. Invention related to the duties: Faculty has to report their invention (ppms.kaist.
ac.kr) according to the regulations on invention related to the duties (submit
the original invention disclosure and assignment documents after signing), and
succeed the right to apply for a patent to KAIST.
B.Support for Patent fee [after March 01, 2013]
1.Domestic patent: Inventions are assessed for the decision on an application
for a patent and fund support.
2.Foreign patent: Fund support will be given to the outstanding technology for
an application for a foreign patent
3.Joint patent: Fund support for an application for a domestic patent will be
provided, and the application fee for a foreign patent will be included in the
research grant for professor
4.Annual patent fee: School supports fund for annual patent fee for 5 years after
a patent is registered.
C.Patent attorneys office : Inventors must apply for a patent through the patent
attorneys office designated by the school
4. Notes
A. Faculty must report the invention related to the duties after inventing
B.Exception of support for patent fee:

If
non-appointed patent attorney's office is delegated.
If applying for a foreign patent other than the one that receives fund support
from school.

Paying
the annual patent fee to maintain from the 6th-year after the patent
was registered
Transfer of Technology
1. Overview
A.Description: Transfer of technology
B.Occurrence: All year round
C.Reference : [Technology Transfer and Commercialization Promotion Act] Article
11Technology Transfer Promotion Actwas amended on December 2006"
KAIST
FACULTY HANDBOOK
Request to sign
a Technology
Execution Contract
Faculty, Researcher
Divide royalties
Technology
Commercialization
Center
Review and Sign

a Contract
Technology
Commercialization
Center
Collect royalties
Technology
Commercialization
Center
Follow up after
signing the contract
Technology
Commercialization
Center
3. Main Content
A. Request to sign a Technology Execution Contract
Submit
a request to sign a Technology Execution Contract
- Professor Dean(Head of Research Center)

KAIST Technology Commercialization Center

B. Review and Sign a Contract
Review
by KAIST Technology Commercialization Center
-Review patent-related issues and related research project

-Prepare a Technology Execution Contract and receive an internal approval
-Sign a Technology Execution Contract
But, in the case of the technology execution contract for government funded research outcomes, the contract should be signed after receiving approval from the institution that manages the research project.
C. Collect royalties
Fixed
royalties : royalties that are paid at a fixed rate or in advance
Variable
royalties / Initial &Running royalties: Initial payment plus royalties

that are paid according to sales figures of licensees.
(Technology execution companies (Licensees) KAIST Technology
Commercialization Center (Licensor))
D. Divide royalties
Standards
for dividing royalties
(differences happen according to the classification of projects)

-Researcher incentive : 50%
-R&D re-investment : 30%
-Patent expenses, technology transfer & commercialization : 10%
-Research department (center) : 10%
98 99
For
some cases of government-run projects, royalties are divided after

deducting the portion for the specialized agency (maintain inventor incentive
50%, Technology Commercialization Center Research institute and
researcher)
E. Follow up after signing the contract

Check
whether or not the terms and conditions under the contract are being
complied
Check
all the matters including whether or not royalties are being collected
correctly
K AIST Technology Commercialization Center (Licensor) Technology

execution companies (Licensees)
Research Achievement Management

Research Information Management System (RIMS)
1. Overview
A.D escription : To collect, register, manage and use full-time and part-time
faculty's research
B. Occurrence: As needed all year round
C. Reference : None
Register RIMS user
Academic
Information
Development Team
Verify research
information
Academic
Information
Development Team
Collect research
information
Academic
Information
Development Team
Send research
information (KRI etc)
Academic
Information
Development Team
Enter research
information
Faculty
Use research
information
Teaching Faculty/
Department/
Academic Affairs
Team
KAIST
FACULTY HANDBOOK
3. Main Content
A.RIMS Access : http://rims.kaist.ac.kr(access Portal ID/PW)
B.Purpose : To build a researcher information management system which can
collect, register and use the facultys research achievements in order to prevent
redundancy input and redundancy submission, and further to improve the
universitys status by spreading the research achievements through the global
distribution and active international collaborative researches by using the
research information for the internal and external surveys and assessments
including the survey on the state of university research, university information
announcement, institutional assessment and departmental assessment.
C.RIMS items : 17 items including Research paper publication (Journal),
Academic activities (symposium), Published books, Research funds
(Research project), Intellectual property (patent), Transfer of technology,
Display work, Career details, Obtained degree, Awards, Qualification,
Area of research Lecture records, Performance for graduation of
students, Research report, Other research achievements, Other activities
D. Use of RIMS research information (From the perspective of institution)
Survey on University Research Activities and public announcement of university
information, The JoongAng Ilbo university assessment (every July~August)
Institutional assessment : Research papers assessed by the related government
agency (every January~February)
Departmental assessment : Assessment on the department through quantification of
the scores for RIMS SCI researches (every October)
For personal promotion/re-appointment, or for submission of research achievements
E. Use of RIMS research information (From the perspective of researcher)
Use RIMS outcomes when applying for a research project to National Research
Foundation of Korea
Use for checking out personal records when submitting research performance
information (on the rsum)
4. Notes
Personal information, research funds, patent, obtained degree, lecture records,
and performance for graduation of students are automatically input by linking with
other intramural systems (ERP, PPMS etc.), but the faculty and other users have to
directly input other items.
[ Academic Information Development Team Tel: 4493~4, rims@kaist.ac.kr ]
100101
Korean Researcher Information (KRI)

1. Overview
A.Description : Research information registered in the RIMS(Research Information
Management System) can be automatically registered in KRI (Korean Researcher
Information, National Research Foundation of Korea) through the connected system
B.Occurrence: As needed
C.Reference : Article 13. 1 and 2 of Science Promotion Act
1
Register KRI
researcher number
Academic
Information
Development Team
Send research
information
Academic
Information
Development Team
Register research
information
Faculty /Academic
Information
Development Team
Save KRIMS/KRI
outcome
National Research
Foundation of Korea
Verify research
information
Academic
Information
Development Team
Use KRI/ERND
Faculty/
National Research
Foundation of Korea
3. Main Content
A.KRI access : http://www.kri.go.kr (individual user can login after signing up)
B.KRI information and purpose
KRI is a system that is designed to share and use the research information
produced by the researchers who belong to the university and the research
institute at national level.
Purpose : To view the research outcomes of the researchers; to verify the
research outcomes for the research support project; and to use the research
information for the survey on the state of university research activities, the
announcement of university information, and the JoongAng Ilbos university
ratings.
C.Sharing research information through RIMS and KRI
The research information registered in RIMS is automatically sent to KRI through
the connected module provided by National Research Foundation of Korea.
D.How to use the Integrated Support System for Research Projects (ERND)
When applying for a research project through ERND, the applicant can use Import
research information from KRI without having to inputting any research
information.
KAIST
FACULTY HANDBOOK
How to modify researchers personal information (contact) : KAIST ERP HR

information Check HR information Modify personal information Reflect
automatically in RIMS Send automatically to KRIMS/KRI National Research
Foundation of Korea Apply to the Integrated Support System for Reserch
Projects (ERND)
4. Notes
Only research information of full-time faculty is automatically sent to KRI National
Research Foundation of Korea, and part-time teaching staff have to input their
research information to KRI to use.
Researcher ID
1. Overview
A.Description : To issue ResearcherID for full-time teaching staff in order to
register research information to the ResearcherID web page.
B.Occurrence: After issuing ResearcherID, send research papers to ResearcherID
on a quarterly-basis
C.Reference : none
Request for consent
Academic
Information
Development Team
Register
ResearcherID
Academic
Information
Development Team
Send a research
paper registration
confirmation e-mail
Thomson Reutors
Submit an
agreement
Issue ResearcherID
Faculty
Academic
Information
Development Team
Send RIMS paper
Register research
paper
Academic
Information
Development Team
Review research
papers
Faculty
Thomson Reutors
Publicize research
profile
Faculty
102103
3. Main Content
A.ResearcherID access : http://www.researcherid.com (ID: e-mail ID or
ResearcherID, PW)
B.ResearcherID information and purpose : ResearcherID is an identification
number for the author, which facilitates complete citation analysis and
identifying the state of joint researches by resolving the ambiguity error with
authors names. Also, it not only increases the use of citation of joint researches
and authors papers by managing and promoting the authors profile, but also it
improves KAISTs status.
C.Register research papers to ResearcherID and use : SCI level research papers
registered in RIMS are sent to ResearcherID individual page on a quarterly basis
(RIMS manager) After receiving a notification e-mail, teaching staff access
to the site and move the research paper from Suggested Publication to My
Publication Users can view the number of papers in My Publication
4. Notes
Full-time faculty must agree on the issuance of ResearcherID. Faculty who have
already signed up for a personal ResearcherID have to notify the RIMS manager of
their ResearcherID.
KOASAS
1. Overview
A.Description : KOASAS is an Open Access-based institutional repository system
which allows Korean and foreign researchers to use research outcomes (journal
papers , academic activities) of the researchers free of charge in order to spread
research achievements.
B.Occurrence : As needed
C.Reference : none
KAIST
FACULTY HANDBOOK
1
Enter a research
paper on RIMS
Faculty
Grant research
paper URI
Academic
Information
Development Team
Verify the research

paper
Academic
Information
Development Team
Check copyright of
original file
Academic
Information
Development Team
Send to KOASAS
Academic
Information
Development Team
Post the research
paper on the web
page
Academic
Information
Development Team
3. Main Content
A.KOASAS access : http://koasas.kaist.ac.kr (Portal ID/PW access )
B.Purpose : To increase the number of citation by spreading research information,
and to improve Webometrics universiting ranking and institute awareness.
C.Collection of Research Achievements and Use
KOASAS registration : Journal papers, academic activities, and thesis
If research information is registered in RIMS, the research information is
automatically sent to KOASAS on a regular basis, and it will be released to
the public on the web page through the copyright verification process and
registration process (Journal paper, academic activities)
D. Service Policy
The original file of the research paper that allows open-access will be released to
the public after checking the copyright for the original file of the research paper.
For the research papers without copyright, only meta information will be provided,
and service will be provided by linking with the publishers web page that allows
users to use the original file.
Service for research papers is provided by giving URI (Uniform Resource Identifier)
which is an integrated resource identifier.
4. Notes
If research information is registered in RIMS, the research paper is automatically
sent to KOASAS. It is not allowed to register research information in KOASAS
directly.
104105
Paper and Electronic Research Note

1. Overview
A.Description : To prepare a research note for the project process and the main
research project according to the regulations related to research note.
B.Applicable : Paper and electronic research note for a national R&D project
C.Reference : Regulations on management of national R&D projects, and
Guidelines for research note management
Project contract
(National R&D
project)
Conduct a research
Office of Research
Affairs
Research director
and participating
researcher
Complete the
research note(after
finishing project)
Submit the research

note (also before
retirement)
Research director
and participating
researcher
Build DB for
electronic and paper
research note
Academic
Information
Development Team
Research director,
Academic
Information
Development Team
Write or input
Research note
(paper, electronic)
Research director
and participating
researcher
Keep/Manage/use
research notes
Research director
and participating
researcher,
Academic
Information
Development Team
Collect research
records (Research
note)
Academic
Information
Development Team
3. Main Content
A.Applicable from January 2012 (Regulations on the Management of National R&D
projects)
B.Each government agency uses the research note and assesses the research
note when evaluating research performance.
KAIST
FACULTY HANDBOOK
C.Daeduk Science Sangsa (JoongAng warehouse) sells paper research notes, and
users can download electronic research notes from http://eln.kaist.ac.kr (Install
the SetUp file).
D.If a project researcher resigns, the researcher must submit his/her research
notes to the institute. (Contact Academic Information Development Team for
more information)
4. Notes
Research notes should be made and submitted according to the KAIST regulations
and guidelines on research note management.
[Academic Information Development Team; Tel 4479, rohsik@kaist.ac.kr]
Publication Service in Korea and Outside Korea

1. Overview
A. Description :
S upport for publication on excellent achievements in KAIST education and
research in Korea and outside Korea. (Agreement with Science Books, Minumsa
Group in Korea and agreement with Springer outside Korea)
B. Applicable : KAIST professors, researchers, and students etc.
C. Reference : Academic Information Development Team performs duties
Apply for publication

in Korea and outside
Korea (proposal)
Professors,
researchers,
students etc.
Review the
application form for
foreign books
Springer Editor(by
area of theme)
Submit an
application
(proposal) form
KAIST Press
Decide on
publication and
notify authors
KAIST Press
Review application
forms for Korean
books
KAIST Press ,
Edit & Planning
Committee
Write the
manuscripts
Author
106107
Submit the
manuscript
(6months~1year)
Author
Edits the final

manuscript
Publishers
Publish and sell

after editing and
completing cover
design
Publishers
3. Main Content
A.Korean books: contract for publication with Science Books, Minumsa Group,
10% royalties and 20 books to be provided
B.Foreign books: 6% royalties, publishing KAIST Research Series, printing KAIST
& Springer logo on the cover, free publication, One-stop service, Copyright
Springe possessed
C.Remark : Under the agreement with Springer, every year the research paper
written by an excellent student is published into a book, and the student receives
500 euro as a prize (recommended by the dean)
4. Notes
Books can be published in Korea and outside Korea under the publication
agreement and the publication contract.
[Academic Information Development Team, Tel; 4479, rohsik@kaist.ac.kr]
Library
Library Guide(Materials, Facilities)
1. 0verview
A. Description : Library guide for professors(materials, facilities)
B. Occurrence : As needed
C. Reference : Library Regulation
KAIST
FACULTY HANDBOOK
2. Description
A. Opening Hours
Mon-Fri
Main Library
Under-graduate
Branch Library
Seoul Campus
Business School Library
Munji Campus Library
09:00~
24:00
Sat
Sun
09:00~
24:00
13:00~
24:00
09:00~24:00
09:00~24:00
09:00~24:00
09:00~24:00
(Semester)
13:00~17:00
Closed
09:00~22:00
(Summer vacation)
09:00~18:00
(Winter vacation)
Closed
Reading rooms :
Open 24 hours
B. Main Library Floor Guide

4F
Books for majors / IEEE / Lecture Notes

Group Study Rooms / Copy Room
3F
Information Desk / Periodicals(Journals / Newsletters)

Group Study Rooms / Copy Room
2F
Information Desk / References / Theses / Technical Reports

Course reserves / Donated books / Humanities & social science books
Books for entrepreneurship(Chong-Moon Lee Library)
1F
Circulation Desk / Magazines / Newspapers / Blog recommended books

Library Offices / Book caf& Bookstore
B1
KAIST archives
C.Homepage : http://library.kaist.ac.kr (linked to the KAIST Portal)

http://m.library.kaist.ac.kr (Mobile web, app service)
108109
D. Circulation : Maximum 30 books, 180 days(Late fee \100/day)

Special loan period for some materials(Course Reserves-3 days, Humanities &
Social Science Books, Recent Acquisitions-15 days)

E. e-Resources : Library homepage Browse e-Journals/e-Books/Databases(If
you are off campus, please log-in to the library homepage first)
F.SCI Journals : Information on SCIE Journal List and Impact Factor by year.
Library homepage SCI Journals (Quick menu)
G.Major DBs : Web of Science(Citation), SCOPUS(Citation), WIPS(Patent),
ASTM(Standards), JCR(Citation), EndNote(Reference tool), Turnitin(Plagiarism
Prevention) etc
3. Contact to librarians
A. Circulation : 042-350-2232, loan_main@kaist.ac.kr
B. e-Journal use : 042-350-2227, ejournal_main@kaist.ac.kr
C. SCI/DBs : 042-350-2223, database_main@kaist.ac.kr
Library Guide(Services)
1. 0verview
A. Description : Library guide for professors(services)
B. Occurrence : As needed
C. Reference : Library Regulation
2 Processing Procedure
A.Book Purchase Requests : Library homepage Library Services Book
Requests
- You can request the purchase of books that are not held by the library
B.Course Reserves : Library homepage Library Services Course Reserves
- You can request Course Reserves such as textbooks, supplementary materials
and references
- T
hey are located in the 2F, Main Library.(Loan period is for 3 days)
C.New Journal Request : You can request through the departmental survey
conducted by the library every year
- T
his survey is reflected in international journal subscription
KAIST
FACULTY HANDBOOK
D.Registering Project Books : Library homepage About the Library Register

Project Books
- Books purchased from research accounts must be registered in the library. This
includes : Books purchased under project research budget supported by the
government / Domestic books worth more than \100,000 / Foreign books worth
more than $200(Project books can be checked out for 5 years for research)
E.Document Delivery Service : Library homepage Library Services Document
Delivery
- If you are looking for an article of a journal or part of a book that KAIST Library
doesnt hold, the library can order a hard-copy of it from other libraries and
institutions
- Y ou can pay by KAIST research account or bank account
F.Subject References : a one-stop service provided by subject specialists to
departments of major
N ow, KAIST Library has assigned subject specialists in charge of College of Life Science &
Bioengineering and College of Information Science & Technology.
- Subject Guide : Collecting and managing textbooks and references for research
and lecture. Library homepage Subject Guides (Quick menu) or access to
http://libguides.kaist.ac.kr
- Searching whereabouts of information resources : Finding domestic and foreign
holding institutions of specific materials
- Library Instructions : Customized educations(Searching academic information,
using academic web DBs) for Lab graduates
3. Contact to librarians
A.Book Requests / Course Reserves / Registering Project Books
- D
omestic books : 042-350-2225, acq_main@kaist.ac.kr
- F
oreign books : 042-350-2222, acq_main@kaist.ac.kr
B.New Journal Request : 042-350-2226, ejournal_main@kaist.ac.kr
C.Document Delivery : 042-350-2227, dds_main@kaist.ac.kr
D.Subject References(KAIST Library Subject Specialists)
- C
ollege of Life Science & Bioengineering
: Boram Lee(042-350-2223, leeboram@kaist.ac.kr)
- C
ollege of Information Science & Technology
: Hyeyoung Lee(042-350-2224, hylee@kaist.ac.kr)
110111
Administrative Support for

Foreign Professors
Administrative Support for Foreign Professors
1. Overview
A.Description: To provide support for settling, living convenience and welfare to
help foreign teaching staff and their families get used to the new environment
B.Responsible Department: International Scholar and Student Services(ISSS)
(Location: Office 104, 1F, International Center(W2-1), Webpage: http://isss.kaist.ac.kr)
2. Main Contennts
A.Support for visa application and foreigner registration
B.Support for settling in KAIST and living in Korea
C.Provide information on living in Korea including cultures/leisure activities,
shopping, transportation etc.
D.Family Support
-Provide school information and support for education of children
Under the agreement with Taejon Christian International School (TCIS), tuition fees can be reduced
for the children of full-time faculty. Contact TCIS (T.620-9000) for more information on a remission
of tuition fees.
-Support for spouse settling through the Spouse Program

-Provide Korean language class for foreign teaching staff and their families, and
organize other activities to experience Korean culture
-Support spouses and children of foreign teaching staff to fit into Korean society
through family events and school activities
E. Other Living Support
-Foreign teaching staff can receive help with the difficulties that may happen in
the school and while living in Korea.
4. Notes
If foreign teaching staff visit ISSS after arriving, they can receive information
and support necessary for them. Contact ISSS(isss@kaist.ac.kr) in advance for
assistance if they arrive after business hours(9am~6pm) because of the flight
schedule.
KAIST
FACULTY HANDBOOK
Application for a Visa for Foreign Professors

1. Overview
A. Description : To apply for a visa for foreign professors
B. Department : International Scholar and Student Services(ISSS)
Prepare Visa
application forms
Foreign teaching
staff)
Department
Visit Immigration
Office
Notify VISA permit

number
Immigration Office
Submit the required

documents and
request to apply for
a visa
Immigration Office
Review and accept

the required
documents
International
Scholar and Student
Services
Notify the visa
applicant of VISA
permit no.
International
Scholar and Student
Services
Payment of
redeemable amount
and notification
(when needed)
Foreign teaching
staff who applied for
a visa
3. Main Content
A.International Scholar and Student Service provides information and service for
visa application/extension/change for foreign professors
B.Provide information and support for foreigner registration as immigration service
4. Notes
A.Visa can be applied after the department has completed the appointment
process.
B.It is recommended that the applicant applies for a visa at least 1 month before
entering the country. In the event that the applicant wants to enter the country
earlier, the applicant must inform in advance (*Supplementary documents such
as a lecture plan may be required)
112 113
KAIST
FACULTY HANDBOOK
Published November 2013

Publisher Office of Academic Affairs
Address 291 Daehak-ro (373-1 Guseong-dong), Yuseong-gu,

Daejeon 305-701, Republic of Korea
Tel.
+82-42-350-2154
Fax.
+82-42-350-2350
www.kaist.ac.kr

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KOREA ADVANCED INSTITUTE OF SCIENCE AND TECHNOLOGY

KOREA ADVANCED INSTITUTE OF SCIENCE AND TECHNOLOGY

KOREA ADVANCED INSTITUTE OF SCIENCE AND TECHNOLOGY

Curriculum & Undergraduate Studies

Salary & Benefits

KAIST Institute (KI)

Research Projects & Management

Patented Technology Transfer

Research Achievement Management

Administrative Support for Foreign Professors

KOREA ADVANCED INSTITUTE OF SCIENCE AND TECHNOLOGY

Establishment of the Korea Advanced Institute of Science

1st Masters degree conferral ceremony

1st Doctorate degree conferral ceremony

Establishment of the Korea Advanced Institute of Science and

Establishment of the Korea Institute of Technology (KIT),

1st entrance ceremony for the Korea Institute of Technology

Separation of KIST from KAIST

Incorporation with the Korea Institute of Technology (KIT)

1st Bachelors degree conferral ceremony

Establishment of the Korea Institute for Advanced Study

Establishment of the National Nano Fab Center (NNFC)

Merger with ICU (Information Communications Univ.

Affiliation of Korea Science Academy

KAISTs 40th Anniversary

Organization and Staff

Current Status of Facilities

KOREA ADVANCED INSTITUTE OF SCIENCE AND TECHNOLOGY

Department of Mathematical Science

Department of Biological Sciences

Department of Bio & Brain Engineering

Department of Chemical & Bimolecular Engineering

Department of Materials Science & Engineering

Department of Computer Science

Department of Humanities & Social Sciences

Graduate School of Finance

2. Faculty Ethics Process

Receive general clauses

Office of Academic Affairs

Report the results and

B. Faculty Personnel Committee

Receive Faculty ethics

KOREA ADVANCED INSTITUTE OF SCIENCE AND TECHNOLOGY

members shall respect the honor and interests of the University, to

members shall not disclose confidential information acquired during

members of the University, Faculty members shall actively participate to

2) Obligation of regulation compliance

members should comply with all regulations of the University and

B. Education and research activities

members shall honor their primary educational responsibilities of

members shall encourage students to realize their full potential, and

members shall demonstrate commitment to guiding student research

conducting research and publishing activities, Faculty members shall not

members shall adhere to basic research ethics stipulated by the law,

engaging in extracurricular activities, Faculty members should comply with

members should refrain from inappropriate behavior leading to sexual

KOREA ADVANCED INSTITUTE OF SCIENCE AND TECHNOLOGY

2. New Appointment Procedure

Associate VP of Academic Affairs

-Cover letter by the

-Official recommendation by the Head of

-Cover letter by the

-Official recommendation by the Head of

C.The minimum qualifications for the positions of newly appointed instructors.

-The term of contract for Assistant

-The term of contract must be less

-Deliberation and appointment of

-Eligibilty for tenure is determined

-Faculty member who has served

-May submit an application regardless

-Faculty members recognized as national/international experts for creative