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PHASE I

STAFF STUDIES

SUBMITTED BY:
M IQBAL NADEEM
SQN LDR
STUDENT NO SC - 094
NO 20 AS SQN, PAF

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CONTENTS
Subject

Page Number

Question 1.

Minute

Question 2.

Post Exercise Report

Question 3.

Measures for convening and conducting a

Conference and salient aspects of Agenda

17

Question 4.

Notes on: (a)

Duties of a Secretary of a Meeting

18

(b)

Difference between a LM and Informal

Official Letter

19

(c)

Routine Order

20

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FSL/5334/1/ORG

M1
Comdt AWC
thro CI Staff Wing
1.
Reference recently conducted meeting of DSs, to address the issue of
plagiarism among the students of SC&SC in their tutor assessed exercises.
2.
As it is an evident fact that despite the professional commitments of course
participants, these tutor assessed exercises are aimed to inculcate the culture of
research based study about the subject, thereby enhancing their knowledge. On the
contrary when the students produce the readymade answers from internet, the basic
objective of these exercises is compromised. Also, when the students appear for the
resident component, they lack the basic understanding and conceptual grip over the
subject.
3.
All the participants of the meeting solemnly agreed that measures must be
taken to eliminate this tendency among the student officers. After a thorough
deliberation, and detailed discussion it was recommended that following steps may
be taken in this regard to achieve the desired results:(a) Making the student officers aware of this menace right from the onset of
tutor assessed exercise is imperative. Therefore, before its commencement all
the students must be thoroughly instructed in written, not to indulge in
plagiaristic activity. It should be implored upon them that any such activity by
participants would not be tolerated in any form and also would make them
liable for serious disciplinary action.
(b) If any participant of the course is found involved in the said activity in any
written assignment, his particular assignment would be considered as fail. He
will be given seven days time to redo that assignment.
(c) Any participant who repeats the same act again, his all the assignments
of that phase would be considered fail, along with that a written warning from
CI Staff Wing would be given to him.
(d) However, even after the above two disciplinary action if any participant
repeats this act for the third time. He would be taken off from that course,
along with that a letter of displeasure would be given to him from DCAS (T).

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4. It is envisaged that by ensuing these strict measures the trend of plagiarism will
reduce to a great extent. In addition, due to the fear of penalties the students will
make all possible efforts to put in real research. Hence fair sense of competition and
originality of ideas will be seen in the tutor assessed exercises.
5.

Submitted for your kind perusal and approval.

(IQBAL NADEEM)
Gp Capt
DS Staff Wing (CC)
AWC, PAF
Tel Ext : 2515

10 Feb, 09

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3
POST EXERCISE REPORT VEHARI (OPS VIGILANCE)
FROM 21ST DECEMBER, 2008 TO 31ST DECEMBER, 2008
3

15

Appendices
A

Area of operation

List Of Pilots

List of Personnel

List Of Ground Equipment

List of SMT

Introduction
X
1.XXXFor operational requirements No 20 AS Sqn was tasked on 21 st Dec, 2008 to
deploy at PAF Base, Vehari.
2.XXXThe squadron deployed on 22ND Dec, 2008 with a compliment of six aircrafts.
A contingent comprising of SEO and 57 airmen was dispatched along with the
maintenance and support equipment on 22 nd Dec, 2008 from PAF Rafiqui on C-130.
Ground supervisor/Mobile officer flew from PAF Rafiqui by SAC on 22 Dec, 2008.
X
Aim of the Operation
X
3.XXX The aim of deployment at PAF base Vehari was to provide air defense from a
FOB against any hostile intrusion by our enemy Indian Air Force.
X
Area of the Operation
X
4.XXX PAF base Vehari was tasked to guard the Arial boundaries from east of Okara
till south of Bahawalpur . For your convenience a copy covering the area of operation
is also attached.
X
Information About Enemy Forces
X
5.XXX through our intelligence report after the horrifying attacks in Bombay IAF was
planning a punitive strike against Pakistan. It was envisaged that the strike will
comprise of Jaguars and the package would be escorted by high tech Su-30 aircraft.
With the capability of air to air refueling and possession of AWACS aircraft the
package can be flown from different bases and can join up at some RV point to
execute the strike.

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Forces at the Disposal of Commander

X
6.XXXTo perform the ADA duties No 20 AS squadron had six aircraft and contingent
of eight pilots with 57 maintenance crew. The detailed list of personal as well as
equipment is attached as appendices.
X
Plan of Operation
X
7.XXXIn order to provide the radar cover No 485 CRC had deployed two low level
radars, covering the required area from low level till all vertical limit. To be on one
frequency through briefings were carried out between pilots and controllers in which
all the modalities of game plan were well understood by all.
X
Flying Task
X
8.XXXIn Flying task included ferry from Rafiqui to Mushaf for installation of AIM-9L
live missiles and from Mushaf to Vehari. To execute the task efficiently thorough
mission briefing including LOPs/SOPs of Mushaf and Vehari, was done before the
ferry. Safe and efficient operations were observed both by air as well as ground
crew.
X
Operational Missions
X
9.XXXThree CAP missions (2 Ship) were flown as tasked by CENSEC.
X
Exercises
X
10.XXXNo exercise was tasked for the period of deployment.
X
Support Facilities
X
11.XXXBarriers were not serviceable on the day of Ferry yet the aircraft were made
to land with sufficient stagger. Due to delay in fuel sample analysis the ADA status
could not be declared on till last light on 22 nd Dec 2008. Requisite ATC facilities were
available. R/T sets were available in both the mobiles. Crash facilities were available
at the Base while rescue was provided by PAF Base Rafiqui.
X
Engineering Support
X
12.XXXThe available manpower along with the support equipment was transported
by SMT on specialized vehicles, and it was supplemented by subsequent additions.
X
Admin Support
X

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13.XXXFull admin support was provided by PAF Base, Vehari, including
accommodation, messing for airmen and security. Other requisite facilities at the
operating area were also provided by the base. SMTs of PAF Rafiqui were utilized for
the move and duration of activation.
X
ADA / Flight Line
X
14.XXXThe HOTLINE with sector was not fully serviceable at the time of taking over
the ADA status but was later made serviceable. Furniture in the ADA hut was
observed to be well maintained. The lighting, earthing and electric connections at
flight lines were in working condition. However temporary telephone connections
were provided at required locations.
X
Flight Safety
X
15.XXXThe base is adequately equipped to undertake operations of all kind from
selected areas without any serious flight safety hazards. However, following points
would enhance the safety of aircraft operation.
11
(a) FOD. Initial 1000 feet of both the runways are very rough and FOD prone
due to eroded joint filling, and deteriorated slab condition. Parallel taxi track
and links joining parallel and main runway were also not used due to FOD
hazard. Regular FOD drills by the personnel and mechanical sweeper were
conducted before and after the missions. Whole of the Charlie loop baring C11 and 12 was also not used due to same reason.
(b) Bird Activity. Light bird activity was observed close to ground due to
closely located cultivated fields on both sides. A sustained and dedicated bird
shooting campaign would eradicate the problem to a large extent.
(c) Earthing Points. Earthing strips were missing for Pens located in the
loop area, however they were made serviceable shortly.
(d) DMBs.
DMBs are only available on to the Eastern side of the R/W.
The parallel taxi track does not have the DMBs.
X
Accidents / AORs
X
16.XXXThe squadron did not encounter AOR / Ground Occurrence during its stay at
PAF Base, Vehari.

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(NADEEM AKHTAR KHAN)

Wing Commander
Officer Commanding
No 20 AS Squadron, PAF

05 Jan, 08

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APPENDIX A TO
20S/4919/1/
AIR
DATED 31 DEC, 08

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ANNEX
B
TO
20S/4919/1/
AIR
DATED
31 DEC, 08

NOMINAL ROLL : PAF OFFICERS

NO 20 AS SQUADRON, PAF

S No
1.
2.
3.
4.
5.
6.
7.
8.
9.

Rank
Wg Cdr
Sqn Ldr
Sqn Ldr
Flt Lt
Flt Lt
Flt Lt
Flt Lt
Flt Lt
Sqn Ldr

Name
Nadeem Akhtar Khan
M Iqbal Nadeem
Aized Shahzad
Khalid Bashir
Shahzeeb Tariq Khan
Ghous Almakky
Ahmad Sami
Muhammad Asif
Muhammad Aamir

Pak No

Branch

10091
11275
11822
13565
13575
13704
13890
13891
11007

GD (P)
GD (P)
GD (P)
GD (P)
GD (P)
GD (P)
GD (P)
GD (P)
Engg

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Remarks

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ANNEX
C
TO
20S/4919/1/
AIR
DATED
31 DEC, 08

NOMINAL ROLL : PAF JCOs / AIRMEN

NO 20 AS SQN (DETT), PAF VEHARI

S No
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.

Rank
CWO
Snr T
Snr T
Cpl T
Jnr T
AWO
AWO
AWO
Chf T
Chf T
Chf T
Chf T
Snr T
Snr T
Snr T
Snr T
Snr T
Snr T
Snr T
Snr T
Cpl T
Cpl T
Cpl T
Cpl T
Cpl T
Cpl T
Cpl T
Cpl T
Jnr T
Jnr T
Jnr T
Jnr T
Jnr T

Name

Pak No

Latif
Tariq
Rafique
Zahid
Imran
Afzal
Anwar
Khalid
Sajid
Aqeel
Arif
Khalid
Attique
Shahid
Aftab
Falak Sher
Rashid
Akhtar
Irfan
Amin
Shahid
Rizwan
Faisal
Nadeem
Akbar
Zahid
Ashraf
Arshad
Ahsan
Dilshad
Rizwan
Tanveer
Zulfiqar

475307
483053
485102
494635
500092
853329
853551
853581
854135
854233
854540
855354
856744
856840
856895
858166
859422
859587
859596
859959
862786
863614
863700
864652
864693
865714
865720
866618
866902
867136
867304
867474
867570

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Trade
Eng Fitt
LSET
Sect A
Med A
LSET
Ro F (A)
Eng Fitt
Armt F
Afr Fitt
Afr Fitt
Armt F
Inst Fitt
Afr Fitt
Rad F (A)
Inst Fitt
Eng Fitt
Elect F
Elect F
Eng Fitt
Eng Fitt
Eng Fitt
Afr Fitt
Afr Fitt
Armt F
Armt F
Eng Fitt
Inst Fitt
Elect F
Eng Fitt
Armt F
Afr Fitt
Rad F (A)
Armt F

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34.
35.
S No
36.
37.
38.
39.
40.
41.
42.
43.
44.
45.
46.
47.
48.
49.
50.
51.
52.

Jnr T
Jnr T
Rank
Jnr T
Jnr T
Jnr T
Jnr T
Jnr T
Jnr T
Jnr T
Jnr T
Jnr T
Jnr T
Jnr T
Jnr T
Jnr T
Jnr T
SAC
Jnr T
SAC

Adnan
Imran

867590
868093
Name

Pak No

Tahir
Sami
Alamsher
Sohail
Ahmad
Aamir
Kashif
Asif
Nadeem
Khurram
Yar
Asif
Ameer
Faheem
Shoaib
Arif
Khurram

868141
868156
868324
868585
868762
868790
868840
868853
868893
869100
869121
870165
870817
870914
870954
870984
871179

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Armt F
Rad F (A)
Trade
Eng Fitt
Afr Fitt
Eng Fitt
Ro F (A)
Elect F
Ro F (A)
Inst Fitt
Afr Fitt
Afr Fitt
Rad F (A)
Afr Fitt
Afr Fitt
Afr Fitt
Elect F
Eng Fitt
Armt F
Inst Fitt

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NOMINAL ROLL : PAF CIVILIANS

NO 20 AS SQN (DETT), PAF VEHARI
S
No
1.
2.
3.
4.
5.
6.
7.
8.
9.

Name
Allah Ditta
Munir
Iftikhar
Akram
Imran
Akbar
Fareed
Mumtaz
Iftikhar

Service No
ZB/24535
ZB/3421
ZB/33081
T/28648
ZB/36737
CD/33785
CD/32938
CD/34524
CD/35341

Trade
Lascar
Lascar
Lascar
Afr Fitt (HS-I)
S/Wkr
MTD
MTD
MTD
MTD

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Deployed at
Flight Lines
Squadron Headquarters
Squadron Headquarters
Flight Lines
Flight Lines
Flight Lines
Flight Lines
Driving duties with OC.
Driving duties with Sqn Pilots

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ANNEX D
TO
20S/4919/1/
AIR
DATED 31 DEC, 08

LIST OF GROUND EQUIPMENT

S No
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32

Description
Tow Bar Long
Tow Bar Small
Cockpit Working Ladder
Main Wheel Chock
Nose Wheel Chock
Drip Tray
Canopy Stand
Jack Set
Bottle Jack Set
Assembled Main Wheel
Assembled Nose Wheel
Packed Drag Chute
Earthing Cable Set
General Tool Kit
Tool Kit For Radio
Head Set
Crew Chief Kit
Eng Tool Kit
A/B Cable
AFT Section tool kit
Crash Kit
Seat Crane
Seat Stand
Seat Tool Kit
Drag Chut Stand
Wheel Charging Adopter
Oxy Trolly (04 Cylinders)
Pitot and Static Tester
Oxy Charging Tools
(ADT/ABLE+ B / KEY+
SP 27X30 PPC)
Defueling Hose
Brake Assemblies
Drag Chute Packing
Machine

Part No
J7E-9819-0
J7E-9800-900
J7II-9801-0
J7-9840-0
Local Made
J5L-9861-0
J7L-98931-0
HDYD-1
J7I-9841-100
J7M-4004-0
J7M-4900-100
ZL-7B
4010-00-286-2681
H-157/A/C
WP-13F(B)
J7-9805-0
-

Qty
2
6
7
12
7
8
1
2
1
2
1
12
7
2
1
2
6
1
1
1
1
1
1
1
6
2
1
1

1+1+1

1
1+1

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Remarks

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S No

Description

Part No

34

Publications, work cards,

Tos
Oil Rig

35

Hydraulic Rig

36
37
38
39
40
41
42

Motorolla with charger

A/C Lifting Sling
Drop tank dolly
Drop tank wooden chok
Fire bottles(DCP +CO2)
Ammunition trolly
Gun cleaning table

33

Qty

1 box

Remarks

+ 02 carton oil
+04 carton
Hydraulic

02
1
4
8
10
1
1

PICKETING EQUIPMENT
S No
1
2
3
4
5
6
7

Description

Part No

Intake cover
Net cover
Exhaust cover
Gun covers
Rudder lock
Canopy cover
Pitot cover

Qty

Remarks

7
7
7
36
6
6
6

REQUIREMENT OF AGE FOR FOB ACTIVATION: PAF VEHARI

S No

Noun

Qty

Air Suzuki
Hobert D/Start
(Vehicle Mounted)
Hycom
Oxy Trolly
Nitrogen Trolly

2
3
4
5

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3
1
1
1

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ANNEX
E
TO
20S/4919/1/
AIR
DATED 31 DEC, 08

LIST OF SMT
S No

Description

Qty

1.
2.
3.
4.
5.
6.
7.
8.
9.
10.

Double Cabin
Coach
Flat Bed
Truck
Refueler
Tractor A/C Tow
Fork lifter
Crash Tender
Ambulance
Mechanical Sweeper

1
1
1
1
2
2
1
1
1
1

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CONVENING AND CONDUCTING A CONFERENCE

Definition
X
1.XXX Conference is termed as a meeting held for discussing some important
issues to reach onto some conclusion.
X
Convening of a Conference
X
2.XXXThe department or branch which need to address an issue is solely
responsible for calling a conference. To call for a conference the concerned branch
or department will write a letter/minute which will include the time and location where
they intend to hold the conference. It is important that all are the agenda for the
conference is broadly listed in the same letter or minute.
X
Presiding Officer
X
3.XXXIn order to have control of the conference it is presided by a chairman whose
responsibility is to have full control of the proceedings and making of final decisions
after discussions. The chairman should be a strong character person with
domination of firmness and equality. He should pay his best attention to all the
members of conference and listen to all the views about points under discussion.
Despite being polite the chairman should not allow few members to carry on small
conferences with in a conference. President may change the sequence of points
under discussion with an aim to solve the problems of minor nature and let the
concerned members to leave the conference early.
X
Recording of Minutes of a Conference
X
4.XXXIn order to have a record of discussions and all the decisions which chairman
has taken, a secretary is appointed who preferably should be from the concerned
branch or department convening the conference. The job of secretary is to note
down the meat of the matter and stay alert to the discussion. When the conference is
over he should prepare the minutes and distribute them with in next 48 hours.
X
Agenda
X
5.XXXThe agenda of a meeting is the most delicate part that has to be given due
importance as a pre-requisite. It must have a comprehensive heading along with
time and place where the conference is desired to be held. Depending upon the
nature of the conference the agenda can be brief or in detail. When required the
agenda can be sent pre-hand in written form to all the departments concerned and
request for their additional proposals can be acquired in draft form. Carefully chosen
agenda is an essential ingredient for convening a successful conference.

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DUTIES OF SECRETARY OF A MEETING

Introduction
1.
The secretary of a meeting has a great importance as he is the person who
produces the true record of a discussion which has been conducted at a conference.
Furthermore during the conference or a meeting all the decisions are recorded by
him. To avoid confusions he can ask for explications from the participants.
Duties of a Secretary
2.
Mainly the secretary of a meeting id responsible to record the minutes of a
meeting in such a manner that if some body was not present in the meeting ,still if he
goes through the points he should be able to understand the discussion. In order to
record the minutes the secretary should take the help of a tape recorder or
Dictaphone so that if he needs to go through some points later on he has all the
speech available to him. Further it is very important that while noting down the
minutes he does not write everything rather notes down the real meet of the matter
and simultaneously keeps sufficient eye contact with the members of the meeting.
After the meeting is over, within next 48 hours the secretary is supposed to prepare
and tie up the minutes and then distribute them at required units. With an aim to
have solid grip of the next meeting he should take keen interest to know what all is
the progress on the decisions which chairman had taken in the previous meeting.
If he observes any significant deviation from chairmans orders he should up rise the
chairman well in time.

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DIFFERENCE BETWEEN A LOOSE MINUTE AND

INFORMAL OFFICAL LETTER
An informal letter is the normal medium of official correspondence between
units and formations of the PAF, whereas the loose minute is used for conducting
internal correspondence within headquarters, bases and units. Usually the informal
official letters are written in the third person form but incase the commander wants to
sign the letter by himself then it will be written in first person. In such case the
opening and closing paragraphs may be written in first person form. In an informal
official letter the acknowledgements like (sir/dear sir) and flattering word like (your
sincerely) are not used. In case the distribution list is very lengthy then those which
are not covered by standard list may be written on the last page towards the left
hand margin after the subscription block. Loose minute starts with the name of the
originating formation in the middle followed by the address of the addressee in
abbreviated form. Informal official letter starts with the reference number and
address of the addressee is written in the top left hand side. In a loose minute the file
reference number is written in the last with a prefix word of LM.

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ROUTINE ORDER
The routine orders play a vital role id daily day to day routine of organizations.
They generally deal with discipline and general administration. The peace time and
war time conditions bring no change in the format and lay out of a routine order.
The routine order should be clear and to the point, leaving no room for ambiguities
and assumptions. Any incompliance with the orders and threat of punishment is
completely avoided in routine orders. For an easy reference these should be
numbered successively throughout the year and to save economy their publication
should be restricted to minimum number per week. The circulation of these orders
within the base should be limited and reviewed from time to time. The paragraphs in
a routine order are given an independent numbers. Each issue is given a reference
number at the top left hand corner. The date is written in block capitals under the
serial number in top right hand corner. The routine orders are signed either by base
adjutant or assistant base adjutant with his name, rank and appointment below the
signatures. To save the economy details for orderly and other duties may be
published in a monthly, weekly or one day notice as an appendix to the issue.
In addition, notices and non official items such as games, club meetings or sale
items can be included in base routine orders however their place is after the
signature block of issuing officer. These notices are numbered independently always
starting from number one in each issue.

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