You are on page 1of 122

Project Excell

Biopac India Limited


User Training Manual

Sign-off User Training Manual on: 01/02 /2007


(GO LIVE on 01/02/ 2007)

Project Sponsor

Steering Committee
Member

Steering Committee
MemberProject
SEAL Manager,
SEAL

Team Member,
Project Manager,
SEAL

Project Manager,

Consultant, SEAL

Module Owner,

SEAL INFOTECH PVT LTD

Team Member,

Team
Member,
Team
Member,

Page 1 of 122

Project Excell
Table of Contents

SEAL INFOTECH PVT LTD

Page 2 of 122

Project Excell
Sl
No

Introduction

Page No

SAP Logon

CREATE & MANAGE G/L ACCOUNTS

Display G/L Master

19

Sample Documents

25

Parking Documents

34

Post with clearing

39

Incoming Payment/Out going payment

47

Recurring Documents

54

Execute Recurring Document

62

10

Recurring Entry Document

64

11

Delete Recurring Entry Document

68

12

GL Document Change

73

13

Display Document

79

14

Document Change

84

15

Mass Reversal of Document

90

16

Reset Cleared Items

94

17

Display G/L Account Line Items

100

18

Closing the periods in GL,AP,AR,Assets

109

19

Balances Carry Forward

112

20

GL Account Balances

116

21

Char of Accounts List

120

SEAL INFOTECH PVT LTD

Page 3 of 122

Project Excell
Below given is a list of reports and their respective functionality .
S.No

Transaction code

Description

Single Posted document display or list of documents posted for


1 FB03

a date or a range of dates.


Single Parked document display or list of documents parked for

2 FBV3

a date or a range of dates.

3 FS10N

GL-Display balances for a particular period


GL-Display/change account open items upto a particular

4 FAGLL03/FBL3N date(only reference and text can be changed)


GL-Display/change account cleared items upto a particular
date (only reference and text can be changed)
GL-Display/change all items upto a particular date (only
reference and text can be changed)
5 S_ALR_87012284 Balance sheet and p& L account
Compact document journal- list of all documents posted on a
6 S_ALR_87012289 particular day
7 S_ALR_87012333 GL account list
8 FD10N

Customer-Display balances for a particular period


Customer-Display/change account open items upto a particular

9 FBL5N

date(only reference and text can be changed)


Customer-Display/change account cleared items upto a
particular date (only reference and text can be changed)
Customer-Display/change all items upto a particular date (only
reference and text can be changed)

10 S_ALR_ 87012173 Customer due date forcast


11S_ALR_ 87012175 Open items customer due date forcast.
Customer classification I.e more than 90 days and less than 90
12 S_ALR_ 87012168 days
13 FK10N

Vendor-Display balances for a particular period


Vendor-Display/change account open items upto a particular

14 FBL1N
SEAL INFOTECH PVT LTD

date(only reference and text can be changed)

Page 4 of 122

Project Excell
Vendor-Display/change account cleared items upto a particular
date (only reference and text can be changed)
Vendor-Display/change all items upto a particular date (only
reference and text can be changed)
15 S_ALR_87012083 List of vendor open items for printing
16 FCHN

Cheque register
Withholding tax- Shows the list of items pending for payment,
items pending for bank challan updation and the certificates

17 J1INMIS

generated in the system.

1. FB03- Single Posted document display or list of documents posted


for a date or a range of dates.
Transaction
Accounting

Financial

DocumentDisplay

SEAL INFOTECH PVT LTD

Accounting

General

Ledger Code
FB03

Page 5 of 122

Project Excell

On double clicking the screen would appear as follows:

This shows the last posted document. In case we would like to view it
press enter.
Incase we need to view the list of documents posted, click on
document list on the top of the screen.

SEAL INFOTECH PVT LTD

Page 6 of 122

Project Excell
The screen would look like this

SEAL INFOTECH PVT LTD

Page 7 of 122

Project Excell

Select Biopac India Production and select Log on Button

SEAL INFOTECH PVT LTD

Page 8 of 122

Project Excell

When select the log on Button the above screen will display, after enter the
Client key, User Name and Password

SEAL INFOTECH PVT LTD

Page 9 of 122

Project Excell

When You enter the User Master details system will display SAP Easy Access
screen

SEAL INFOTECH PVT LTD

Page 10 of 122

Project Excell
1. Create and Manage GL Accounts

Transaction
Accounting
Master

Financial

Accounting

RecordsG/L

General

Ledger Code

AccountsIndividual

ProcessingFSP0 In Chart of Accounts [enter] to go


screen

FSP0

FSS0

FS00

Purpose:
Use these transactions to create & manage an account in the chart of
account.
Scope

This process will allow the user to manage the chart of accounts adding some
accounts required by the business. If you use transaction FSP0 (FSP1, FSP2,

SEAL INFOTECH PVT LTD

Page 11 of 122

or

Project Excell
FSP3, FSP4, FSP5 or FSP6), you manage your accounts at charts of accounts
level. If you use transaction FSS0 (FSS1, FSS2, FSS3, FSS4, FSS5 or FSS6),
you manage your accounts at company code level.
If you use transaction FS00 (FS01, FS02, FS03, FS04, FS05 or FS06), you
manage your accounts at both level (company code and chart of accounts
level).
Trigger
G/L account is created by FI.
Prerequisites
To create an account at company code level (FSS0), this account has to be
created before at chart of accounts level.
Menu Path
Use the following menu path(s) to begin this transaction:
Select Accounting Financial Accounting General Ledger Master
RecordsG/L AccountsIndividual ProcessingFSP0 In Chart of
Accounts [enter] to go screen.
Helpful Hints
Press F1 for help
Press F4 for getting input values
R means Required
O means Optional
C means conditional
Procedures:
1. Screen

SEAL INFOTECH PVT LTD

Page 12 of 122

Project Excell
1- Determine the G/L account
number. Select the right chart of
accounts =1000

2- Click on button Create

2- Select Short Text and G/L acct long text

2- Screen sheet type/description

SEAL INFOTECH PVT LTD

Page 13 of 122

Project Excell

1- Define the Account Group

2- Determine if it is a P&L or
Balance Sheet Account. If it is
a P&L account,

3 Screen Key word/translation

In order to link this new account to a particular company code, use


transaction code FSS0

SEAL INFOTECH PVT LTD

Page 14 of 122

Project Excell
Menu Path:
Select Accounting Financial Accounting General Ledger Master
RecordsG/L AccountsIndividual ProcessingFSS0 In Company
Code [enter] to go screen.

Screen sheet Control Data:


As you can see below, the account currency is defined per default based on
the below screen

SEAL INFOTECH PVT LTD

Page 15 of 122

Project Excell
Sort Key: Choose how you want to display line item.
Tax category: you define tax types allowed for this particular account. As you
can see below, you can select which kind of tax types you want. For example,
only output tax for revenue account, so no possibility to put any other value
at the document creation level.

Screen sheet Create/Bank/Interest

Choose the respective field status group required for this new account. The
right value is depending on the nature of your account. This field is required.

SEAL INFOTECH PVT LTD

Page 16 of 122

Project Excell

Screen sheet Information


This sheet is not required. Only or information purpose

Click on button

to save and attach this new account in the right company

code level.

SEAL INFOTECH PVT LTD

Page 17 of 122

Project Excell

In order to display one account or change some information on this account,


see the following screen.

Change

Display

SEAL INFOTECH PVT LTD

Page 18 of 122

Project Excell

In order to block one account use transaction code FS00 (or FS05) or go into
transaction code FSP0 (or FSP5), enter the respective G/L Account and the
company code and block (see below).

1- Determine the G/L account


number. Select the right chart of
accounts => 9000

2- Click on button Mark for Deletion

In this case, we block the account at the company level; because we are
using transaction FSS0 (Manage accounts at company code level).
If you want to block this account at chart of accounts level, you have to use
the transaction FSP0 (Manage accounts at chart of accounts level). In this
case, you can decide to block the account for creation, posting and/or for

SEAL INFOTECH PVT LTD

Page 19 of 122

Project Excell
planning.

3. DISPLAY CHANGES IN GL ACCOUNT MASTER RECORD


AccountingFinancial AccountingGeneral LedgerMasterTransaction
recordsGL Account Display changesFS04

code
FS04

SEAL INFOTECH PVT LTD

Page 20 of 122

Project Excell

Purpose:
Use this procedure to review the G/L account master record centrally.
Scope:
This transaction shows changes that were made in a G/L account master
record
Trigger:
Whenever you want to see & review the changes made to existing GL master
account record

SEAL INFOTECH PVT LTD

Page 21 of 122

Project Excell
Prerequisites
The particular G/L master record should be already exit in a chart of account
and subsequent changes are carried out in that.
Menu Path
Use the following menu path(s) to begin this transaction:
Select

AccountingFinancial

recordsGL

Account

AccountingGeneral

Display

changesFS04

LedgerMaster
Centrally

Initial

screen.
Transaction Code
FS04
Helpful Hints
Press F1 for help
Press F4 for getting input values

Procedure
1.

Start the transaction using the menu path or transaction code.

SEAL INFOTECH PVT LTD

Page 22 of 122

Project Excell

SEAL INFOTECH PVT LTD

Page 23 of 122

Project Excell
2.

Double-click FSO4 Central G/L Account changes to start the

transaction: Initial screen

Enter information in the fields as specified in the table below:


Field

Description

R/O/

Name

User Action and Values

C
the

ts

Account

Enter

number

ledger account number

down

to

menu.

view

general R

Commen

all

Enter account number

changes

Use drop

made to that account.


Company

The company code

Enter company code

Code

Use drop
down
menu.

From

The

system

only O

Change

displays changes, which

Date

were made as from this

Enter Date.

User
Defined.

date.
Changed

Name

of

user

By

made the change

SEAL INFOTECH PVT LTD

who O

Enter name

User
Defined.

Page 24 of 122

Project Excell
NOTE: R =Required
Click

O = Optional

C = Conditional

to continue.

The output screen G/L Account Changes: Changed Fields will appear.
Click on the All changes button to view a listing of all changes. Double click
on the line items to view details:
Date of changes, Time of change, User name who changed the master
record, and fields that were changed with new and old content as well as a
language used.
Result
You have viewed the changes made to GL master record
Click on any of the options list out on the output screen

GL account changes Chart of Accounts wise

SEAL INFOTECH PVT LTD

Page 25 of 122

Project Excell

Gl Account changes Company Code wise

4.

SAMPLE

DOCUMENT,

CREATE,

CHANGE,

DISPLAY,

DISPLAY

CHANGES

Accounting Financial Accounting General Ledger Transaction


PostingReference Document F-01 Sample Document

Code
F-01,

SEAL INFOTECH PVT LTD

F-02,

Page 26 of 122

Project Excell
F-03, F-04

Purpose:
Use this procedure to prepare the sample document, which will be used as
reference document to post in GL Document for the transactions which are of

SEAL INFOTECH PVT LTD

Page 27 of 122

Project Excell
same nature.
F-01 creates it, F-02 changes it, F-03 displays it, F-04 gives you the changes.
Scope:
To post the Sample Document
Periodically we have to post the entries of same nature in which the same
General Ledger Accounts or customer or vendor accounts are used. In such
situation we can prepare the sample document and use these documents as
a reference document to post the transaction by changing or keeping same
the field or we can pass the reverse entry of sample document. There are
options in work flow which can be selected
Trigger:
Perform this procedure when you want to post the repetitive type entries at a
regular interval or on a certain date
Prerequisites:
The particular General Ledger account, bank account should already created
in chart of account and related vendor & customer master data is created.
Menu Path
Use the following menu path(s) to begin this transaction:
Select

Accounting

Financial

Accounting

General

Ledger

PostingReference Document F-01 Sample Document

Initial

screen.
Path for change and display is different:
Accounting

Financial

accounting

general

ledger

documentreference documentssample document FBM 2 change


/ FBM 03 display / FBM 04 display changes.
Transaction Code: F- 01 Sample Document creation F-02 to change, F-03 To
display.
Helpful Hints
Press F1 for help
Press F4 for getting input values
Procedure
Step 1.

Start the transaction using the menu path or transaction code.

SEAL INFOTECH PVT LTD

Page 28 of 122

Project Excell

Double-click F-01 Sample Document entry to start the transaction.


Initial screen

SEAL INFOTECH PVT LTD

Page 29 of 122

Project Excell

Enter information in the field as specified in the following table


Field Name

Description

Req.

User

Opt.

Values

Action

and

Con.
Document Date

Date of Document

Enter the date of


document

Posting Date

Date of Posting

Enter the date of


posting

Company Code

Company Code

Enter the company


code

Document Type

Document Type

Select

the

document type by
press

F4,As

per

Business
transaction
Period

Posting Period (1 to R

Enter the period of

12)

posting
system

SEAL INFOTECH PVT LTD

date
will

Or
take

Page 30 of 122

Project Excell
automatically
per

posting

as
date

wise
Reference

Reference

Enter

Reference

text
Document

Short

Narration

Header Text

Document Header

for R

Enter Narration of
Document(In
Poland

enter

the

posting date as the


header test)
Currency

Currency

of R

Document
NOTE: R = required

O = Optional

By Default it will
come

C = Conditional

After entering the above all required filed you have to enter the first line item
Pstky:

Posting Key

Account: Account Number (General Ledger, Vendor, Customer, Asset)


Sp.GL: Special General Ledger (If applicable)
Transaction Type: Transaction type by pressing F4(This is Applicable only
Asset Transactions posting)
Next screen will appear

SEAL INFOTECH PVT LTD

Page 31 of 122

Project Excell

Please enter the following field in the above screen


Document Amount, Cost Center, and Tax code (if applicable to first line item)
Next line item - Enter the following required field
Pstky. Account, SP.GL.Trans.Type(This is only using for vendor or customer
down payments or down payment request), and amount in next screen and
press enter, By selecting the Option Simulate you will see the entries
passed by the system.
Following screen appear

SEAL INFOTECH PVT LTD

Page 32 of 122

Project Excell

If entry is correct then select the option Save and save the Document
Document xxxxx was stored in company code 1000

SEAL INFOTECH PVT LTD

Page 33 of 122

Project Excell

Journal Voucher with reference to sample document


How to recall the sample document for further posting:
If we want to use a sample document as the basis for a new entry, we can
bring for example transaction FB50 (or other, to enter document select Go
to/Post with reference

SEAL INFOTECH PVT LTD

Page 34 of 122

Project Excell

Then the following screen will appear and we can type there the document
number saved previously, hit [enter] and the sample document will appear.
In such screen we can select if we need to change the GL accounts, or the
amounts, or even post the entry in reverse way (see the flow control box)

SEAL INFOTECH PVT LTD

Page 35 of 122

Project Excell

Select one option from above check box selection as per selection with
reference to that system will give the details, if you want here change the
amount, account and all other details as per the require

SEAL INFOTECH PVT LTD

Page 36 of 122

Project Excell

5. EDIT OR PARK G/L ACCOUNT DOCUMENT


GENRAL DOCUMENT PRAKING

Transaction
Accounting Financial Accounting General Ledger code
Document Entry FV50
FV50,F-65

Purpose:

SEAL INFOTECH PVT LTD

Page 37 of 122

Project Excell
Use this procedure to edit or Park General Ledger Document
Scope:
Document parking enables you to enter and save (park) incomplete FI
documents in the SAP system without executing extensive entry checks.
Parked accounting documents may be EDIT OR PARK G/L ACCOUNT
6.DOCUMENT
GENRAL DOCUMENT PRAKING

Transaction
Accounting Financial Accounting General Ledger code
Document Entry FV50
FV50,F-65

SEAL INFOTECH PVT LTD

Page 38 of 122

Project Excell
Purpose:
Use this procedure to edit or Park General Ledger Document
Scope:
Document parking enables you to enter and save (park) incomplete FI
documents in the SAP system without executing extensive entry checks.
Parked accounting documents may be completed, checked and then posted
at a later date - if necessary by a different data entry clerk. This is especially
useful when waiting for a supervisors approval on an accounting document.
When documents are parked, data (for example, transaction figures) is not
updated. The only exception to this is in Cash Management. The advantage
of parking documents is that you can evaluate the data in the documents
online for reporting purposes from the moment they are parked, rather than
having to wait until they have been completed and posted.
Park the provision entry
Park the Reconciliation entry
Park the Accrual entry
And other GL entry where only park authorization is there
Trigger:
Perform this procedure when you want to edit or park a General Ledger
document. Which will be relased for posting by authorized person
Prerequisites
The particular General Ledger account should already created in chart of
account
Menu Path
Use the following menu path(s) to begin this transaction:
Select

Accounting

Financial

Accounting

General

Ledger

Document Entry FV50 Edit or Park GL Account Document to go to


the enter the GL account Document Issue Initial screen.
Transaction Code
FV50
Helpful Hints
Press F1 for help
Press F4 for getting input values
SEAL INFOTECH PVT LTD

Page 39 of 122

Project Excell
Procedure
1.

Start the transaction using the menu path or transaction code.

SAP Easy Access

2.

Double-click FV50 - Enter G/L Account Document to start the

transaction. enter

Initial screen

SEAL INFOTECH PVT LTD

Page 40 of 122

Project Excell

Enter information in the field as specified in the following table in Header


Data Then continue to go to subsidiary(inner) screen
Field Name

Description

Req.

User

Opt.

Values

Action

and

Con.
Document Date

Date of document

Date to be entered

Posting Date

Date

Date to be entered

if

posting

document
Currency

Currency

of R

Document
Reference

Reference

come
of O

Document
Document Type

Type of Document

By Default INR will


To be entered by
user

To be entered by
user

Doc. Header Txt

Narration for entry

To be entered by
user

Enter information in the field as specified in the following table in line

SEAL INFOTECH PVT LTD

Page 41 of 122

Project Excell
item .Please always press<F4>to Select from drop down Menu as per your
task which you are going to perform.
Field Name

Description

Req.

User

Action

Opt.

Values

and

Con.
G/L account

General

Short Text

Ledger R

Enter the GL No by

Account

pressing F4 key

Name of GL in short

It

will

display

automatically
D/C

D= Debit C= Credit

Select the related


item

Amount

in

doc. Amount

to

be R

Currency

entered

Cost Centre

Which is attached to R

Put

the

required

amount

G/L
Order
Profit Centre

If amount is posted O

If

to a internal order

internal order

Defined Profit Centre

expenses

on

For expense it will


post automatically

NOTE: R = Required

O = Optional

C = Conditional

After entering all the required field, go to the option Simulate and see the
entry, after that go to Document and then Park.

SEAL INFOTECH PVT LTD

Page 42 of 122

Project Excell

The system sows this message

The system displays the message, "Document 100000122 was parked ."
You have completed this transaction.
Result
You have Parked the G/L Account Document
When the document needs to be posted we can go to the same transaction
and do the following steps

SEAL INFOTECH PVT LTD

Page 43 of 122

Project Excell

Then the following screen appears

Enter the document number that was parked. Then the same document
SEAL INFOTECH PVT LTD

Page 44 of 122

Project Excell
appears on the screen . Then it can be posted by saving ie using

. The

document is posted.
6. POST WITH CLEARING

Accounting Financial Accounting General Ledger Transaction


Document Entry F- 04 Post with clearing

code
F-04

Purpose:
SEAL INFOTECH PVT LTD

Page 45 of 122

Project Excell
Use this procedure to Post the General Ledger Account with clearing the open
item.
Scope:
To post the General Ledger account with clearing the open item of vendor or
Customer or General Ledger Accounts which are kept on open item
management(Not yet cleared, in SAP Open items are showing separate
indicators) i.e. while entering incoming or outgoing the payments which is
posted through GL account
NOTE: Transaction F-44 is to clear a vendor, this F-04 is to clear a G/L
account. See example below:

Trigger
Perform this procedure when you want to clear an open item in a nonreconciliation GL account, such as loans, investments etc.
Prerequisites
The particular General Ledger account should already created in chart of
account.
Menu Path
Use the following menu path(s) to begin this transaction:
Select

Accounting

Financial

Accounting

General

Ledger

Document Entry F- 04 Post with clearing to go Initial screen.

Transaction Code F- 04

SEAL INFOTECH PVT LTD

Page 46 of 122

Project Excell
Helpful Hints
Press F1 for help
Press F4 for getting input values
R Required
O Optional
C Conditional
Procedure
1.

Start the transaction using the menu path or transaction code.

SAP Easy Access

Enter transaction code F-04

2.

Double-click F-04 Post with Clearing to start the transaction.enter

Initial screen

SEAL INFOTECH PVT LTD

Page 47 of 122

Project Excell

Enter information in the field as specified in the following table in Header


Data then continue to go to subsidiary (inner) screen

SEAL INFOTECH PVT LTD

Page 48 of 122

Project Excell
Field Name

Description

Req.

User

Opt.

Values

Action

and

Con.
Document Date

Date of document

Date to be entered

Posting Date

Date

Date to be entered

if

posting

document
Currency

Currency

of R

Document
Reference

Reference
Company Code No

country

currency (INR)
of O

Document
Company Code

Select

To be entered by
user

Enter the company


code

Document Type

Type of Document

To be entered by
user, Default is SA
G/L

account

document
Doc. Header Txt

Narration for entry

To be entered by
user

Clearing text

Narration, other

To be entered by
user

After entering above field please select the transaction to be


processed select any one of outgoing payment, incoming payment,
credit memo or transfer posting with clearing.
Select first line item and enter field
Posting key
Account No.
TType If an then Asset Transaction Type
SPL indicator if it is an advance
Next Screen will appear as follows

Enter the following field in the above screen

SEAL INFOTECH PVT LTD

Page 49 of 122

Project Excell
Amount Amount in line item No. 1
Business area Name of Business Location
Assignment Number which is additional reference number to the
line item
Text The narration to line item no 1 ( we can use the standard
narrations also)
After entering the above field in respective columns, choose Open
Item follows
Enter following field in item 2
Amount
Business Area
Bline Date ( base line date)
Assignment
Text
After entering the above fields choose option from top screen Choose
Open Item next screen will appear as below
Enter Company Code, Account, Account Type (Customer, Vendor &
General Ledger
You can also select the additional fields form the left side table and
select option
Process Open Item next screen will appear as follows
Then enter the field in open item selected
Company code = Company Code
Account = Account No
Account Type = D- customer, K Vendor, A Asset s General
Ledger Account
Special GL Indicator = for special GL transaction ( if you want to
clear the SP GL transaction)
Then Select PROCESS OPEN ITEM Next screen will appear as follows

The system will select the entire open item by default, then please
select the item which you want to clear the balance is column Net
Assigned will show zero balance.
SEAL INFOTECH PVT LTD

Page 50 of 122

Project Excell
After entering the entire field, go to the option Simulate and see the entry,
after that Click

to save the Document.

The system displays the message, "Document XXXXXX is saved."


You have completed this transaction.
Result:
You have entered the G/L Account Post with Clearing

7. INCOMING PAYMENT/OUTGOING PAYMENT


Transaction
Accounting Financial Accounting General Ledger Code
Posting F- 06 or F-07

F- 06
/ F-07

SEAL INFOTECH PVT LTD

Page 51 of 122

Project Excell

Purpose:
Use this procedure to Post the Incoming Payment or Outgoing Payment
through General Ledger Account
Scope:
To post the Incoming Payment or Outgoing Payment through General Ledger
Account
With clearing the open item of vendor or Customer or General Ledger
Accounts which are kept on open item management i.e. while entering
incoming or outgoing the payments which is posted through GL account
Trigger
Perform this procedure when you want to post the income and outgoing the
payment at the same time you have to clear the open item of customer or
vendor
Prerequisites
The particular General Ledger account, bank account should already created
in chart of account and related vendor & customer master data is created.
Menu Path
SEAL INFOTECH PVT LTD

Page 52 of 122

Project Excell
Use the following menu path(s) to begin this transaction:
Select Accounting Financial Accounting General Ledger Posting
F- 06 or F-07 Post Incoming Payment or Post Outgoing Payments
to go Initial screen.
Transaction Code
F- 06 Post Incoming Payments F-07 Post Outgoing Payment
Helpful Hints
Press F1 for help
Press F4 for getting input values
Procedure
1.

Start the transaction using the menu path or transaction code.

SAP Easy Access

SEAL INFOTECH PVT LTD

Page 53 of 122

Project Excell

2.

Double-click F-06 / F- 07 Post Incoming payment or Post

outgoing payment to start the transaction.


Initial screen

SEAL INFOTECH PVT LTD

Page 54 of 122

Project Excell

Enter information in the field as specified in the following table in Header


Data Then continue to go to subsidiary (inner) screen
Field Name

Description

Req./Opt./Con.

User

Action

and

Values
Document

Date of document

Date to be entered

posting R

Date to be entered

Date
Posting Date

Date

if

document
Reference

Reference
Document

SEAL INFOTECH PVT LTD

of O

To be entered by
user

Page 55 of 122

Project Excell
Company Code

Company

Code R

Enter the company

No
Currency

code

Currency

By default it Will be
INR,or

company

code currency
Document

Type

Type

Document

Doc.

of R

Header Narration

Txt

To be entered by
user

for O

To be entered by

entry

NOTE : R = Required

user
C Conditional

O Optional

Then complete the Bank Data as follows


Bank Account No, Amount, Value Date, Text, Business Area, Profit Center
Now select the Open Item by entering following fields
Account Type i.e. Customer, Vendor or General Ledger
Account Number
Special General Ledger ( for clearing the any SP GL account)
Then select the Process Open Item
Next Screen will appear as follows

SEAL INFOTECH PVT LTD

Page 56 of 122

Enter transaction code F-06/ F-07

Project Excell

The system will select all the open item by default, then please select
the item which you want to clear. The balance is column Net
Assigned will show zero balance.
After entering all the field, go to the option Simulate and see the entry, after
that Click

to save the Document.

SEAL INFOTECH PVT LTD

Page 57 of 122

Project Excell

SEAL INFOTECH PVT LTD

Page 58 of 122

Project Excell

The system displays the message, "Document

XXXXXXXXXX is

saved."
You have completed this transaction.
Result
You have entered the Incoming / Outgoing Payments

SEAL INFOTECH PVT LTD

Page 59 of 122

Project Excell
8. RECURRING ENTRY DOCUMENT

Accounting

Financial

Accounting

Posting Reference Doc. FBD1

General

LedgerTransaction
Code
FBD1,FBD2,F
BD3,FBD4

SEAL INFOTECH PVT LTD

Page 60 of 122

Project Excell

Purpose:
Use this procedure to Post the Recurring Entry Document.
Scope:
To post the Recurring Entry Document
Periodically recurring entries posted by the recurring entries program based
on recurring entry documents. This process is comparable to the standing

SEAL INFOTECH PVT LTD

Page 61 of 122

Project Excell
order you give to your bank to deduct your rent, premium payments, or loan
repayments. Recurring entries are business transactions that are repeated
regularly, such as rent or insurance. The following data never changes in
recurring entries:
Posting key
Account
Amounts
You enter this recurring data in a recurring entry original document. This
document does not update the transaction figures. The recurring entry
program uses it as a basis for creating accounting documents
In the recurring entry document, you have to define when a posting is to be
created with this document. You have two options for scheduling. Postings
can be made periodically or on a specific date:
For periodic postings, specify the first and last day of execution, as well as
the interval in months.
If you want to specify certain dates, enter a run schedule in the recurring
entry original document.
Trigger:
Perform this procedure when you want to post the repetitive type entries at a
regular interval or on a certain date
Prerequisites
The particular General Ledger account, bank account should already created
in chart of account and related vendor & customer master data is created.
Menu Path
Use the following menu path(s) to begin this transaction:
Select Accounting Financial Accounting General Ledger Posting
Reference Doc. FBD1 Recurring Entry Document

Initial screen.

Transaction Code
FBD1 Recurring Entry Document
Helpful Hints
Press F1 for help
Press F4 for getting input values
Procedure
1.

Start the transaction using the menu path or transaction code.

SEAL INFOTECH PVT LTD

Page 62 of 122

Project Excell

Double-click

FBD1

Recurring Document

Entry

to

start

the

transaction.
Initial screen

SEAL INFOTECH PVT LTD

Page 63 of 122

Project Excell

Enter information in the field as specified in the following table


Field Name

Description

Req.

User

Opt.

Values

Action

and

Con.
Company Code

Company Code

Enter the company


code

First Run Date

Start

date

of

first R

run
Last Run Date
Interval
Month

the

start

date

End date of run

In Interval

Enter

in

R
the R

Month

Enter the last date


Enter
one

Interval
/

twice

month
Run Date

Date of Run

SEAL INFOTECH PVT LTD

Enter date of run

Page 64 of 122

Project Excell
Run Schedule

Schedule

Schedule e.g. last


Friday

of

month

etc.
Document Type

Document Type

Select

the

document type by
press F4
Reference

Reference

Document

Short Narration for R

Enter Narration of

Header Text

Document Header

Document

Trading

Part Business Area

BA

Enter Reference

Enter

Business

Area

Currency

Currency

of R

Document

By Default it will
come

NOTE: R= required, O = Optional C= Conditional


After entering the above all required filed you have to enter the first line item
Pstky:

Posting Key

Account: Account Number (General Ledger, Vendor, Customer, Asset )


Sp.GL: Special General Ledger (If applicable)
Transaction Type: Transaction type by pressing F4

Next screen will appear

SEAL INFOTECH PVT LTD

Page 65 of 122

Project Excell

Please enter the following field in the above screen


Document Amount, Cost Center
Next line item - Enter the following required field
Pstky. Account, SP. GL. Trans.Type, Amount, Business Area,
Following screen appear

SEAL INFOTECH PVT LTD

Page 66 of 122

Project Excell

By select the Option Simulate you will see the entries passed by
the system.
If entry is correct then select the option Save and save the Document
By using the transaction code FBD2 you can change the header
document text, assignment, long text.

SEAL INFOTECH PVT LTD

Page 67 of 122

Project Excell

By using the transaction code FBD3 you can only display the
recurring document.
By using the transaction code FBD4 you view the changes made by
transaction code FBD2
Result
Document XXXXXX was stored in company code

9. Execute the Recurring Document

SEAL INFOTECH PVT LTD

Page 68 of 122

Project Excell
Transaction
Accounting

Financial

Accounting

General

Periodic Processing Recurring Entries

LedgerCode
F.14

Purpose:
Use this procedure for executing the recurring Document
Scope:
Periodically Recurring entries posted by the Recurring Entries Program based
on the Recurring Documents. This process is comparable to the standing
order you give to your bank to deduct your rent, premium payments or loan
payments or loan repayments. Recurring Entries are Business transactions
that are repeated regularly.

SEAL INFOTECH PVT LTD

Page 69 of 122

Project Excell
You enter the Recurring data in a recurring entry
original document; this document doesnt update the transaction figures. By
execute Recurring entry program uses it as a basis for creating Accounting
documents
Prerequisites:
The particular Recurring Document can be already created to execute and
post the document
Menu Path:
Use the following Menu Path(s) to begin this transaction
Select AccountingFinancial AccountingGeneral LedgerPeriodic
ProcessingRecurring Entries F.14

SEAL INFOTECH PVT LTD

Page 70 of 122

Project Excell
10. RECURRING ENTRY DOCUMENT

Accounting

Financial

Accounting

General

Ledger Transaction

Periodic ProcessingRecurring Entries F.15 Lists

Code
F.15

Purpose
Use these transactions to have an overview of recurring entry original
documents
Scope
You can use the program to determine which documents are carried out in a

SEAL INFOTECH PVT LTD

Page 71 of 122

Project Excell
particular time period, are not carried out, and are carried out during the
next run of the recurring entry program. If you want see the details of the
recurring documents like next run date and other information available when
you execute the F.15
Trigger
Prerequisites
A recurring document has to be created before.
Menu Path
Use the following menu path(s) to begin this transaction:
Select Accounting Financial Accounting General Ledger Periodic
ProcessingRecurring Entries F.15 Lists [enter] to go screen.
Helpful Hints
Press F1 for help
Press F4 for getting input values
R Means Required
O Means Optional
C Means conditional
Procedures:
1. - Screen

SEAL INFOTECH PVT LTD

Page 72 of 122

Project Excell

You can fulfill other fields to precise your request. The recurring entry can be
defined at different levels (non-filled documents, customers, vendors, G/L
accounts), so you can choose to display one specific view.

SEAL INFOTECH PVT LTD

Page 73 of 122

Project Excell
2- Screen

Result: Line Item for the specific recurring document created under company
code 1000.

SEAL INFOTECH PVT LTD

Page 74 of 122

Project Excell

11. DELETE RECURRING DOCUMENT

Accounting Financial Accounting General Ledger Transaction


Document Reference Document Recurring Document Code
Delete

SEAL INFOTECH PVT LTD

F.56

Page 75 of 122

Project Excell

Purpose:
You can only delete recurring entry or reference documents that are flagged
for deletion.
Scope:
The recurring entry program automatically flags recurring documents for
deletion if the next run date determined by the program is after the last run

SEAL INFOTECH PVT LTD

Page 76 of 122

Project Excell
date. The system thereby indicates that the recurring document is not to be
used again. You can also set the deletion flag yourself.
When you use a run schedule, the program flags a recurring document for
deletion if there is no run date in the schedule which is later than the current
run date. In this case the program tells you which recurring document has
been flagged for deletion. You can remove this flag if, for example, you have
not yet entered all run dates. Make sure that you complete the run schedule.
The recurring entry program no longer uses recurring documents, which are
marked for deletion.
Trigger
Perform this procedure when you want to delete the flagged recurring
document or the recurring document for which the run schedule is not
completed but you do not want to continue posting by the recurring
document.
Prerequisites
Selected recurring document which are created by transaction code FBD1 or
if you know the document number.
Menu Path
Use the following menu path(s) to begin this transaction:
Select

Accounting

Financial

Accounting

General

Ledger

Document Reference Document Recurring Document Delete F56 Initial screen.


Transaction Code
F.56 Delete the Recurring Document
Helpful Hints
Press F1 for help
Press F4 for getting input values
R Required
O Optional
C Conditional
Procedure
1.

Start the transaction using the menu path or transaction code.

On the screen Delete Reference Documents, enter information in the


SEAL INFOTECH PVT LTD

Page 77 of 122

Project Excell
fields as specified in the table below:
Field

Description

Name

R/O

User

Action Comments

/C

and Values

Company

The company code(s) that O

Enter

code(s)

contains

company

optional. However

code

you should enter a

the

recurring

document to be deleted.

the This

field

is

company code to
avoid inadvertently
deleting
documents
other

in

company

codes.
Document

The document number(s) O

number(s

of the recurring document

that is to be deleted.

Fiscal

The fiscal year(s) , which

year(s)

contains

the

recurring

document that, is to be
deleted.
Reference

The document type of the

document
type

Input

recurring document that

Document

documents

is to be deleted.

type

as M

defined.

=
=

Recurring
Sample

posting documents

i. e. D or M
Test run

Select the test run field to


generate

list

of

the

recurring documents that


are to be deleted before
the actual deletion of the
documents occurs.
Once you are sure that you want to delete the selected documents,
deselect the Test Run field. System will propose the following the screen

SEAL INFOTECH PVT LTD

Page 78 of 122

Project Excell

To delete the recurring entry(s), select Program Execute icongreen


check mark with white clock, F8. System will show the message Update
Run,

Do

you

really

want

to

delete?

Yes

/NO/Cancel,

Select

the

appropriate option and click.

Result
System will show the message Deletion of Reference Document& this
program run is production run

SEAL INFOTECH PVT LTD

Page 79 of 122

Project Excell

12. G/L Document Change


Transacti
Accounting

Financial

Accounting

General

Ledger

on Code

Document
FB02

SEAL INFOTECH PVT LTD

Page 80 of 122

Project Excell

Purpose:
Use this procedure to change/change line item/ display /display change
document. The documents you can display/change in FI include customer,
vendor, and G/L account documents.
Scope:
Whenever you want to display document/display change document/change
document or change line item in document. The same way you can see the
document of vendor or customer
Document Type Applicable
You have to select the respective document types which are used for
document posting.
Trigger:
Perform this procedure when you want change / display the General Ledger./
Vendor/Customer
Prerequisites
The particular Document will already posted in system
Menu Path
Use the following menu path(s) to begin this transaction:
Select

Accounting

Financial

Accounting

General

Ledger

Document FB02 / FB09/ FB03/ FB04 Document Change/Change


Line Item / Display/ Display Change to go to the respective transaction
or Initial screen.
Transaction Code
FB 02 CHANGE DOCUMENTS/ FB 09 CHANGE LINE ITEM
FB 03 DISPLAY DOCUMENT / FB 04 DISPLAY CHANGE
Helpful Hints
Press F1 for help
Press F4 for getting input values
R Required
O Optional
C Conditional Procedure
1. Start the transaction using the menu path or any one transaction code.
SAP Easy Access
SEAL INFOTECH PVT LTD

Page 81 of 122

Project Excell
.Double-click FB02 Document Change screen will be as follows

Enter the Documents Number, Company Code & Fiscal Year in above screen.
And execute the transaction. Next Screen Will appear

SEAL INFOTECH PVT LTD

Page 82 of 122

Project Excell
Selected document will be displayed, now you can double click the line item
and change the document. You can see the original document fields like
assignment Text and Reference, Document Header Text.

By using the transaction code FB04 you can display the changes
made through above transaction code FB02 by giving the flied
Company code, Document Number & Fiscal year. Which will be as
follows. Save the Changes

SEAL INFOTECH PVT LTD

Page 83 of 122

Project Excell

You can see the column old & new where the changes are effected.

SEAL INFOTECH PVT LTD

Page 84 of 122

Project Excell
13. Display document

Accounting financial accounting general ledger Transaction


document FB03 display

Code
FB03

Purpose:

SEAL INFOTECH PVT LTD

Page 85 of 122

Project Excell
Use this transaction to see an accounting document
Trigger:
Perform this procedure when you want to verify a journal entry
Prerequisites
None
Menu Path
Use the following menu path(s) to begin this transaction:
Accounting financial accounting general ledger document
FB03 display
Transaction Code:
FB03
Helpful Hints
Press F1 for help
Press F4 for getting input values

1.

[enter]

Following screen will appear:

SEAL INFOTECH PVT LTD

Page 86 of 122

Project Excell

Fill out:
Document number
Company code=1000
Fiscal year: 2006, etc
[Enter]

Following screen will appear:

SEAL INFOTECH PVT LTD

Page 87 of 122

Project Excell

Result
This shows us the document created previously.
Comments
If you want you can change the status of display to Edit directly on this
screen, just click on the upper left corner where the little glasses and the
pencil is and you can then edit.
To select another document click on the upper left corner on the second icon
from left to right.

SEAL INFOTECH PVT LTD

Page 88 of 122

Project Excell
14. Document changes
Accounting financial accounting general ledger Transaction
document

Code
FB04

SEAL INFOTECH PVT LTD

Page 89 of 122

Project Excell
Purpose:
This transaction shows us the changes in a document , is a sort of audit trail.
Trigger:
Perform this procedure when you want to see any subsequent changes to a
document
Prerequisites: None
Menu Path:
Use the following menu path(s) to begin this transaction:
Select

Accounting

financial

accounting

general

ledger

document FB04 Display changes


Transaction Code
FB04
Helpful Hints
Press F1 for help
Press F4 for getting input values

Procedure
1.

Start the transaction using the menu path or transaction code.

SAP Easy Access


2.

[enter]

SEAL INFOTECH PVT LTD

Page 90 of 122

Project Excell
Following screen will appear:

Fill out:
Company code=1000
Document number: write down the document to analyze
Fiscal year: 2006, etc
Other fields are optional
[Execute]

Following screen will appear:

SEAL INFOTECH PVT LTD

Page 91 of 122

Project Excell

To have a better view, click on all changes


[Enter]

In this example we can see that the terms of payment were changed, we can
see the new settings and the old ones as well.

SEAL INFOTECH PVT LTD

Page 92 of 122

Project Excell
Result
This transaction allow us to see the changes to a document.

15. Reverse General Ledger Document (OR)


Mass Reversal of General Ledger Document
Transaction
Accounting Financial Accounting General Ledger Code
Document Reverse
FB08 / F.80
Purpose:
Use this procedure if you have entered an incorrect document, you can
reverse it.
Scope:
To Reverse General Ledger posting or Mass Reversal of General Ledger
Document
Some times we have to reverse the posted document for the following
reasons Wrong Document Date, Wrong Posting Date, Incorrect Amount &
Wrong Document type etc.Some times we will reverse the cleared item also
the transaction code for reversal cleared items FBRA (Reset and reversal of
Cleared documents)
Trigger:
Perform this procedure when you want to reverse the posted document or
mass reversal of the posted document.
Prerequisites:
A document can only be reversed if:
The particular General Ledger document should be already posted and the
posted period is open for document entry
It contains no cleared items
It contains only customer, vendor, and G/L account items
It was posted with Financial Accounting
All entered values (such as business area, cost center, and tax code) are still
valid
SEAL INFOTECH PVT LTD

Page 93 of 122

Project Excell
Menu Path
Use the following menu path(s) to begin this transaction:
Select

Accounting

Financial

Accounting

General

Ledger

Document Reverse FB08 Individual Reversal


Transaction Code
FB08 / F.08 Individual Reversal / Mass Reversal Document.
Helpful Hints
Press F1 for help
Press F4 for getting input values
Procedure
1.

Start the transaction using the menu path or transaction code.

Double-click FB08/F.80 INDIVIDUAL REVERSAL / MASS REVERSAL to


start the transaction

SEAL INFOTECH PVT LTD

Page 94 of 122

Project Excell

Enter information in the field as specified in the following table


Field Name

Description

Req./Opt.

User Action and Values

Con.
Document

Document

Number R

Number

to be reversed

Enter the Document


number

to

be

reversed
Company code

Company Code

Enter the company


code

Fiscal Year

Fiscal Year

Enter fiscal year

Reversal

Reason for reversal

Enter

Reason
Posting Date

Posting period

reason

from

pressing F4
Posting

date

of R

Enter posting Date

document

of Document

Period in which the R

Enter

document is posted

period

the

document

posting
of
,which

should be open for


posting

SEAL INFOTECH PVT LTD

Page 95 of 122

Project Excell
NOTE: R = Required

O = Optional

C= Conditional

After entering the above all required filed you can see the original document
before the reversal select the option Display before Reversal then screen
will appear as below

We will see the original entry we have passed then press back space to come
to previous screen after that Click

to save the Document.

Result
Document xxxxxx was saved

SEAL INFOTECH PVT LTD

Page 96 of 122

Project Excell

16. Reset Cleared Items


Transaction
Accounting Financial Accounting General Ledger Code
Document
FBRA

Purpose:
Use this procedure to rest the cleared item of General Ledger, Vendor, and

SEAL INFOTECH PVT LTD

Page 97 of 122

Project Excell
Customer
Scope:
You can reset clearing procedures for individual documents. When resetting
clearing postings, the clearing data is removed from the line items (and the
reversal data, where it existed, is removed from the document header). The
document changes are logged and can be displayed in the change
documents. Payment history and credit limit will be corrected, when needed,
after resetting cleared items in Accounts Receivable. This process will be
utilized for opening misapplied payments and for reversing and reissuing
credit refund where only park in authorization
Trigger
This process is not triggered by an event - only by utilizing the proper
transaction code or menu path. Or In case of dishonored the Dealer check or
wrong clearing of document etc.
Prerequisites
To reset the cleared item document should be already posted in accounts
Menu Path
Use the following menu path(s) to begin this transaction:
Select

Accounting

Financial

Accounting

General

Ledger

Document FBRA Reset cleared item, Initial screen


Transaction Code
FBRA
Helpful Hints
Press F1 for help
Press F4 for getting input values
Procedure
1.

Start the transaction using the menu path or transaction code or you

can access the transaction code by following menu path


Via Menus

Accounting
Financial Accounting
General Ledger
Document
FBRA,- Reset Cleared Items

SEAL INFOTECH PVT LTD

Page 98 of 122

Project Excell
Via Transaction Code

FBRA

Initial Screen
2. Double-click FBRA REST CLEARED ITEM start the transaction.
Enter Clearing Document
Company Code
Fiscal Year

You may view what the clearing document closed by clicking on the Items
button.
You may also view any correspondence generated for any of the documents
created in the clearing by clicking the Accompanying correspondence button.
You may also click on the Account button to view all accounts involved in the
payment. Please remember that when resetting the documents, they will be
open on these accounts assigned to them.
SEAL INFOTECH PVT LTD

Page 99 of 122

Project Excell
On the screen Reset cleared items, enter in the information from the table
below:
Field

Description

R/O/

Name

User Action and Values

Comments

Clearing

Number

document

document with which

system-assigned

the

number.

line

of
item

the R
was

cleared.

Enter

in

the

10-digit Make

This

is

the

clearing document or the


payment

number,

sure

that

you

have

the

information

or of

offset number.

what

payment

or

offset is to
be reset.
Company

Four-character

code

identifier

of

R
the

Enter in the company Can be set


code.

as

company code.
Fiscal

Defines a period, 12

year

months as a rule, for

default

parameter.
R

Enter

year

that

the Make

cleared item was posted.

sure

you

enter

which the company is

the

current

to create its inventory

year,

and balance sheet.

otherwise it
will

affect

the

G/L

reporting
and

upper

managemen
t

reports

regarding
previous
years.
Click on the Accounts button to view customer account number and
company code.

SEAL INFOTECH PVT LTD

Page 100 of 122

Project Excell
Click on the Items button to view the documents you are about to reset.
Place the cursor at the displayed line items and click on

to view details.

Click on Accompanying Corrsp. button to view correspondences.


Select the SAVE icon to reset the document(s).
A dialog box will pop-up with 2 options: Resetting and Resetting and
Reverse
Select RESETTING by double-clicking on the selection box this cancels and
reopens documents cleared by payment allocation or other cleared items.
Select RESETTING AND REVERSE by double-clicking on the selection box
this will cancel credit refunds and reissue.
The system displays the message, "Document xxxxxxxx is reset."
You have completed this transaction.
Result
You have entered reset the cleared item

17. Display G/L Account Line Items


Transaction
Accounting Financial Accounting General Ledger code
Account Display/Change line items
FBL3N/FAGL
L03

SEAL INFOTECH PVT LTD

Page 101 of 122

Project Excell

Purpose:
Use this procedure for display all items posted to an account that have not
yet been archived in accounts that have line item display.
Scope:
When you post documents in SAP, the system automatically updates the
account balance. It is therefore possible to view the account balances and
(depending on the specifications in the master record) the line items for
every G/L account.
Not all accounts require line item display.

Some cases in which line item

display is not necessary are:


Reconciliation accounts
Sales revenue accounts
Material stock accounts
Tax accounts
Trigger:
Perform this procedure when you want to display all items posted to an
account.
Prerequisites:
The particular General Ledger account should already created in chart of
account and document are posted to particular General Ledger.
SEAL INFOTECH PVT LTD

Page 102 of 122

Project Excell
Menu Path
Use the following menu path(s) to begin this transaction:
Select Accounting Financial Accounting General Ledger
Account Display/Change line items to go Initial screen.
Transaction Code
FBLN3
Helpful Hints
Press F1 for help
Press F4 for getting input values
Procedure
1.

Start the transaction using the menu path or transaction code.

2.

On the screen

G/L Account

Line Item Display:, enter

information in the fields as specified in the table below:

Enter the following fields in the above screen

Field

Description

SEAL INFOTECH PVT LTD

R/

User Action and Values

Page 103 of 122

Project Excell
Name

O/
C

G/L

The account number of the

account

G/L account

Company

The

code

identifier of the company

Use the drop down menu to


select a G\L account

company

code R

Use the drop down menu to


select a company code

code that the G/L account


resides in
Line item Select this field if you want
Selection
-

to display the open items

You must select at least one


of the 3 fields within Line item

Open

selection

items
Line item Select this field if you want
Selection

to display the cleared items

You must select at least one


of the 3 fields within Line item

- Cleared

selection

items
Line item Select this field if you want
Selection
-

to display all items

You must select at least one


of the 3 fields within Line item

All

selection

items
Type

- Select this field if you want

Normal

to display regular GL items

Items

that

are

not

transactions
recurring

special

GL

such

as

or

You must select at least one


of the 3 fields within Types

park

documents.
Type
Noted

Select this field if you want

to display only noted items.

You must select at least one


of the 3 fields within Types

Items
Type

- Select this field if you want

Normal

to

display

Items

items.

NOTE: R= required

only

parked

O = Optional

You must select at least one


of the 3 fields within Types

C = Conditional

After entering the required fields click on the Execute button to display

SEAL INFOTECH PVT LTD

Page 104 of 122

Project Excell
General Ledger line items.

Export to excel
Once the report os displayed you can export to excel:

[enter]

SEAL INFOTECH PVT LTD

Page 105 of 122

Project Excell

This is an information screen [ hit enter]

SEAL INFOTECH PVT LTD

Page 106 of 122

Project Excell

Select either of the two, personally I like the default of pivot table.

SEAL INFOTECH PVT LTD

Page 107 of 122

Project Excell

[enter] wait few seconds.

SEAL INFOTECH PVT LTD

Page 108 of 122

Project Excell
Your report is downloaded as a table in sheet 2 and the details are in sheet 1.
Note that the first column is downloaded with a funny format, this is normal.
Result
You have Displayed G/L Account Line Item

18. Closing period for AP, AR, Assets, Materials, and GL Accts
AccountingFinancialAccountingGeneral

Transaction

LedgerReportingTax ReportsFranceSales PurchaseCode


Tax

ReturnsDiffered

Posting Periods

SEAL INFOTECH PVT LTD

Tax

ProcessingOB52

Closing
OB52

Page 109 of 122

Project Excell

Purpose
Close period at month end
Scope
The move from one period to another, close & open

Trigger: Month end activity


Menu Path
Use OB52
Transaction Code OB52

SEAL INFOTECH PVT LTD

Page 110 of 122

Project Excell
Procedure
1.

Start the transaction using transaction code.

We should close the month for various areas:


A - Assets A
D- Customers
K- Vendors
M- Materials
S- GL accts
V- Contract accts is not used for us.
We should then edit column From per and the column To period and
year to leave the periods we want to keep open.
Some companies may want to first close Customers, Vendors, and Materials
to avoid transactions in a different month, and leave Assets and GL open so

SEAL INFOTECH PVT LTD

Page 111 of 122

Project Excell
Finance can keep on doing transactions.

[Click Save]
Periods are updated

19. Closing period for AP, AR, Assets, Materials, and GL Accts
Transaction
Accounting

Financial

Accounting

Customers

Vendors) Periodic ProcessingClosingCarry Forward

SEAL INFOTECH PVT LTD

(orCode
F.07

Page 112 of 122

Project Excell

Purpose:
Use this transaction to calculate the balance carried forward for customers
and/or vendors.
Scope:
The balances of the previous year are carried forward to the New Year. If the
account has not yet been posted in the new year and no balance carried
forward has been carried out for this account, the account is opened in the
new year with the 1st balance carried forward; otherwise, the balance carried
forward of the account is stored in the new year if changes result.
Trigger: None

SEAL INFOTECH PVT LTD

Page 113 of 122

Project Excell
Prerequisites: None
Menu Path
Use the following menu path(s) to begin this transaction:
Select Accounting Financial Accounting Customers (or Vendors)
Periodic ProcessingClosingCarry ForwardF.07 Balance Carry
Forward [enter] to go screen.
Helpful Hints
Press F1 for help
Press F4 for getting input values
R Means Required
O Means Optional
C Means conditional

Procedures:
1. - Screen

2- Press Execute

SEAL INFOTECH PVT LTD

Enter the Company


code and the year to
be transferred

Page 114 of 122

Project Excell

20. G/L ACCOUNT BALANCES


Information

SystemsAccounting

General

LedgerTransaction

Reports(new) Account Balances General G/L AccountCode


Balances

Account Balances (Trial Balance)

F.08/
S_ALR_8701
2277 - G/L
Acc

SEAL INFOTECH PVT LTD

Page 115 of 122

Project Excell

Purpose:
Use these transactions to get G/L account balances
Scope:
This program allows the user to have account balances in such different ways
depending on selected criteria in your request. We will see the Business area
wise trial balance also
Trigger: None
Prerequisites: None
Menu Path
Use the following menu path(s) to begin this transaction:
Select

Information SystemsAccounting

Financial

Accounting

General Ledger F.08 Account Balances (Trial Balance) [enter]


to go screen.
Helpful Hints
Press F1 for help
Press F4 for getting input values
R Means Required
O Means Optional

SEAL INFOTECH PVT LTD

Page 116 of 122

Project Excell
C Means conditional
Procedures:
1. - Screen

2- Click on Execute

1- Select the right chart of accounts,


the G/L account(s) and the company
code

You also can select other fields to precise your request like fiscal year,
business area, currency type, reporting periods depending on your purpose.

2- Screen

SEAL INFOTECH PVT LTD

Page 117 of 122

Project Excell

Result: Balances for each account selected.

SEAL INFOTECH PVT LTD

Page 118 of 122

Project Excell

21. G/L CHART OF ACCOUNTS


Transaction
Code
Information SystemsAccounting Financial Accounting
General Ledger F.10 - Chart of Accounts

SEAL INFOTECH PVT LTD

F.10

Page 119 of 122

Project Excell

Purpose:
Use these transactions to display G/L account master data which is not
specific to the company code
Scope:
You can use it for informational and documentation purposes.
Trigger: None
Prerequisites:None
Menu Path
Use the following menu path(s) to begin this transaction:

SEAL INFOTECH PVT LTD

Page 120 of 122

Project Excell
Select

Information SystemsAccounting

Financial

Accounting

General Ledger F.10 - Chart of Accounts [enter] to go screen.


Helpful Hints
Press F1 for help
Press F4 for getting input values
R Means Required
O Means Optional
C Means conditional
Procedures:
1. - Screen

2- Click on Execute
1- Select the G/L account(s). You can
also define the chart of accounts

You can specify selection criteria to limit the number of G/L accounts printed.
The system displays the G/L account number and long text first. Double-click
an account in the list to display additional master data that is not specific to
the company code.

SEAL INFOTECH PVT LTD

Page 121 of 122

Project Excell
2- Screen

Result: Description (code + name) of each account selected.


.

SEAL INFOTECH PVT LTD

Page 122 of 122