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Weinland Park Community Civic Association

Planning Committee for Weinland Park Neighborhood Festival


Summary of Meeting of June 30, 2014
Present for the meeting: Diane Dixon, chair, CJ Hodge, co-chair, Tiffany Allen, Terry Althouse,
Larry Berry, Johnny Busby, Teresa Evans, Kenneth Gaston, Tanya Long, Leslie Pasmore, Jean
Pitman, Steve Sterrett, and Judy Thompson.
Diane Dixon, chair of the planning committee, called the meeting to order at 5:38 p.m. at
Godman Guild Association.
Date, time and location. The festival will be held on Saturday, August 16, from noon to 4 p.m.
in the city park behind Weinland Park Elementary School.
Budget and food. Committee members discussed at length the projected expenses for the
festival, potential sources of funding support, and food. They reached the following agreement
on a budget and decisions on food:
Estimated costs
$ 3,120
Rental of tent, tables, chairs, dance floor from Lasting Impressions
195
Access to school's restrooms
100
Park permit
174
Special-duty police officer for four hours
250
DJ Buz for four hours
215
Rental of cotton candy and popcorn machines and supplies
50
Supplies for face-painting
385
Rental of bounce house
300
Transit Arts for entertainment
20
Wrist bands for attendees
30
Paper plates and napkins
120
One dozen Kroger $10 gift cards for volunteers from the street with most
volunteers helping with the festival
60
Production of buttons for festival
$ 5,019
Total
These estimated costs dont include food (other than the popcorn and cotton candy). Kroger will
donate 500 hot dogs and buns, watermelons and other fruit, and bottled water. These will be
given away without charge. The festival planning committee also agreed:
Local Matters could sell corn-on-the-cob for $1 per ear (which is pretty much at cost).
Cotton candy and popcorn will be sold for $.50 each.
Two food trucks will be invited to sell food at the festival.
Funding resources
$ 1,000
Funds remaining in a Neighborhood Partnership to be applied to the festival.
2,500
Donation from The Columbus Foundation.
1,519
Request for support from the Weinland Park Community Civic Association.

$ 5,019

Total

The festival planning committee authorized Ms. Dixon to ask that the WPCCA Steering
Committee approve the allocation of $1,519 from the civic associations treasury to support the
festival. The civic association has (or will soon have) in its treasury several thousand dollars
from proceeds of the sale of plants and mulch at Roots & Roofs, donation of honorariums from
two of Michael Wilkoss speaking engagements, and a grant in Joyce Hughess name for resident
engagement.
The festival planning committee hopes to reduce the allocation from the civic association if
support can be received from local businesses and organizations. In addition, the festival
planning committee recommends that the civic association seek donations from residents to
support the festival. At the planning committee meeting, long-time resident Leslie Pasmore
contributed the first $5 to support the festival.
Festival theme. The festival theme in 2013 was We are family. After discussion of a festival
theme for 2014, committee members chose New beginnings.
Entertainment and program. The festival will begin at noon with a flag ceremony involving
the Girl Scout troop at Weinland Park Elementary School, a greeting from Ms. Dixon as festival
committee chair, introduction of the WPCCA officers, and recorded music by DJ Buz. Transit
Arts will perform at 1 p.m. Commit to Be Fit from WBNS-TV10 also will perform.
Volunteers. Tiffany Allen and Tracie Evans will serve as the volunteer coordinators. Ms. Dixon
has a list of activities for volunteers. She also proposed a contest for which street would have the
most residents as festival volunteers. Ms. Allen said Community Properties of Ohio would likely
have 15 volunteers at the festival. Terry Althouse said Godman Guild would provide volunteers
for the bounce house, face-painting, and childrens activities. The Columbus Foundation likely
will handle the grilling of hot dogs. Other volunteers will be needed for a variety of tasks.
Art project. Donna Hughes said her office has a large supply of donated crayons and markers
that she would provide for Malcolm Js art activities with children.
Information tables. Organizations interested in having an information table at the festival
should contact Susan Colbert of OSU Extension. Ms. Dixon will ask Ms. Colbert to provide at
the next committee meeting a list of the organizations that will have information tables.
Other donations. Ms. Dixon and Jean Pitman will visit several retail businesses to seek
donations of items that could be given away as door prizes or in some other fashion as part of
the festival.
Publicity. Ms. Dixon and Steve Sterrett will revise the festival logo with the new theme and
prepare a flyer promoting the festival. Ms. Althouse said Godman Guild could print copies of
the flyer.

National Night Out. Compared with last year, Ms. Dixon is planning a more low-key
celebration of National Night Out on Tuesday, August 5, from 5 to 7 p.m. in Weinland Park. She
hopes to pass out flashlights to attendees. Jenis Splendid Ice Creams will distribute free ice
cream. Pastor Roscoe Robey will offer a prayer. Ms. Dixon will contact Ahmed Ebady, chair of
the WPCCA Safety Committee, to talk about recent safety initiatives.
Next meetings. The festival planning committee will meet on Monday, July 21, and Monday,
August 11, at 5:30 p.m. at Godman Guild Association.

Meeting summary prepared by Steve Sterrett.

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