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AT A GLANCE

Annual
(November 2013 - October 2014)

A compendium of Rules, Circulars received from


Ministry of Human Resource Development,
University Grants Commission,
Indian Council of Agricultural Research and
Banaras Hindu University

Contents
I

Ministries

1 Ministry of Human Resource Development


1.1 Office Procedure correspondence from MPs . . . . . . . . . .

2
2

II

Funding Agencies

2 University Grants Commission


2.1 Upgradation of RGNF for SC/ST students
Minority students -Policy Decision . . . . .
2.2 Finance Assistance to organize Conference/
posia/ Workshop etc. - Regarding . . . . . .
2.3 Revised Guidelines for grant of study leave .
2.4 Reservation Policy . . . . . . . . . . . . . .

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and MANF for
. . . . . . . . .
Seminar/ Sym. . . . . . . . .
. . . . . . . . .
. . . . . . . . .

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3 Indian Council of Agricultural Research


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3.1 ICAR Guidelines for JRF/SRF . . . . . . . . . . . . . . . . . 17

III

Banaras Hindu University

4 Academic
4.1 Showing of answer scripts of Ph.D. Course work . . . . . . .
4.2 Permission to Academic Staff of the Academic staff College,
BHU as Research Guide . . . . . . . . . . . . . . . . . . . .
4.3 Supplementary Examination answer scripts not to be shown
to students . . . . . . . . . . . . . . . . . . . . . . . . . . . .
4.4 Ordinances Students Council . . . . . . . . . . . . . . . .
4.5 Election Committee for BHU Students Council . . . . . . .
4.6 Employee Ward Quota . . . . . . . . . . . . . . . . . . . . .
4.7 Conditionally admitted students . . . . . . . . . . . . . . . .
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CONTENTS
4.8
4.9
4.10
4.11
4.12

Information Bulletin - Review . . . . . . . . . . . . . . . . .


List of students on whom disciplinary action was taken by the
university . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Malaviya Chair created in the Malaviya Centre for Human
Values and Ethics . . . . . . . . . . . . . . . . . . . . . . . .
Special Courses of Study Honorarium . . . . . . . . . . . .
Implementation of enhanced regular fee structure from the
Academic Session 2013-14 stands withdrawn . . . . . . . . .
Last date for fee . . . . . . . . . . . . . . . . . . . . . . . . .
Withdrawal of enhanced regular fee structure . . . . . . . .
Payment of Salary to Contractual Staff . . . . . . . . . . . .
Ph.D. Course work . . . . . . . . . . . . . . . . . . . . . . .
Monitoring of attendance of students . . . . . . . . . . . . .
Uniform Grace Rules for awarding Grace Marks . . . . . . .
Uniform Grace Rules . . . . . . . . . . . . . . . . . . . . . .
SC/ST Status on Marriage . . . . . . . . . . . . . . . . . . .
Teaching assignment to Ph.D. Scholars . . . . . . . . . . . .
Catch-up classes . . . . . . . . . . . . . . . . . . . . . . . . .
Students Union . . . . . . . . . . . . . . . . . . . . . . . . .
Last Date of Fees deposition of fee for promotional cases. . .
Hostel Manual . . . . . . . . . . . . . . . . . . . . . . . . . .
Research and Development Committee . . . . . . . . . . . .
Academic Affairs Committee . . . . . . . . . . . . . . . . . .
Committee for SAKSHAM . . . . . . . . . . . . . . . . . . .

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5 Administration
5.1 Appointment of Hostel Wardens . . . . . . . . . . . . . . . . .
5.2 Advisory Committee of the International Centre re-constituted
5.3 Parking in hostel premises . . . . . . . . . . . . . . . . . . . .
5.4 Horticulture unit will observe 6 day week . . . . . . . . . . . .
5.5 Notification for preparing List of Donors . . . . . . . . . . . .
5.6 Stress Management and Counseling Centre set up . . . . . . .
5.7 Study Leave guidelines . . . . . . . . . . . . . . . . . . . . . .
5.8 Guidelines for implementation of Graphic Identity of Brand
BHU . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
5.9 Grievance Redressal Cell set up . . . . . . . . . . . . . . . . .
5.10 Acceptance of Self-attested documents . . . . . . . . . . . . .
5.11 Appointments . . . . . . . . . . . . . . . . . . . . . . . . . . .
5.12 Six day week in SSS . . . . . . . . . . . . . . . . . . . . . . .
5.13 Modified Guidelines for the implementation of Graphic Identity of Brand BHU in Black or Blue . . . . . . . . . . . . . .

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4.13
4.14
4.15
4.16
4.17
4.18
4.19
4.20
4.21
4.22
4.23
4.24
4.25
4.26
4.27
4.28

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CONTENTS
5.14
5.15
5.16
5.17
5.18
5.19
5.20
5.21
5.22
5.23
5.24
5.25
5.26
5.27
5.28
5.29
5.30
5.31
5.32
5.33
5.34
5.35
5.36
5.37
5.38
5.39
5.40
5.41
5.42
5.43
5.44
5.45
5.46
5.47
5.48
5.49
5.50
5.51
5.52

iii

UGC-NET examination on 29.12.2013 . . . . . . . . . . . . . 60


Information about state-wise staff position . . . . . . . . . . . 60
Information about TATA Telephones . . . . . . . . . . . . . . 60
Admin. Wardens/ Wardens of Hostel will be appointed by the
Vice-Chancellor . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Appointment of Wardens . . . . . . . . . . . . . . . . . . . . . 61
List of Holidays . . . . . . . . . . . . . . . . . . . . . . . . . . 62
National Voters Day to be celebrated on January 25, 2014 . . 62
Central Animal Ethical Committee . . . . . . . . . . . . . . . 63
Amendment to Ordinance 11.A . . . . . . . . . . . . . . . . . 63
Amendment to Ordinance 11 A . . . . . . . . . . . . . . . . . 64
Transfers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Appointment of Contractual Staff . . . . . . . . . . . . . . . . 65
SS Hospital - Charges . . . . . . . . . . . . . . . . . . . . . . . 66
Central Animal Ethical Committee of the University re-constituted 66
PPP Cell Reorganized . . . . . . . . . . . . . . . . . . . . . . 67
Festival Advance for Holi 2014 . . . . . . . . . . . . . . . . . 67
Complaints Committee . . . . . . . . . . . . . . . . . . . . . . 68
Appointment of Professor in-Charge, Dairy Farm . . . . . . . 68
Entitlement of LTC . . . . . . . . . . . . . . . . . . . . . . . . 68
LTC Block 2010-2013 extended . . . . . . . . . . . . . . . . . 69
Updating University Telephone Directory . . . . . . . . . . . . 69
Revision of rates of remuneration of Contractual Workers . . . 69
SAKSHAM . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Core Committee - Intl. Center . . . . . . . . . . . . . . . . . . 72
Confirmation of employees . . . . . . . . . . . . . . . . . . . . 73
Management Committee for Working Women Hostel . . . . . 73
University Sports Board . . . . . . . . . . . . . . . . . . . . . 74
Lok Sabha Election - 2014 . . . . . . . . . . . . . . . . . . . . 75
Amendment Section 19, BHU Act . . . . . . . . . . . . . . . 75
Contribution of one day salary . . . . . . . . . . . . . . . . . . 77
Advance for purchase of Motor Car/ Personal Computer /
Two Wheeler . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Spl. Casual Leave -Bye Election . . . . . . . . . . . . . . . . . 78
Gomti Hostel . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Swatchcha Bharat Abhiyan . . . . . . . . . . . . . . . . . . . 79
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Committee for Students Council . . . . . . . . . . . . . . . . 81
Committee amendments to Students Council . . . . . . . . . 82
Proctorial Board Reconstituted . . . . . . . . . . . . . . . . . 82
BHU Graphic Identity . . . . . . . . . . . . . . . . . . . . . . 83

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CONTENTS
5.53 Application for outside employment . . . . . . . . . . . . . . . 84
5.54 Implementation of report of Joint Cadre Review Committee
(JCRC) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
5.55 Report of the Joint Cadre Review Committee . . . . . . . . . 85

6 Finance Office
6.1 VAT deduction @ 4% to be made . . . . . . . . . . . . . . . .
6.2 Rectification of PAN number . . . . . . . . . . . . . . . . . . .
6.3 Time Schedule for submission of orders and bills etc. for the
year 2013-14 . . . . . . . . . . . . . . . . . . . . . . . . . . . .
6.4 Physical verification of fixed assets . . . . . . . . . . . . . . .
6.5 Guidelines for Custodian of Fixed Assets . . . . . . . . . . . .
6.6 Guidelines for spending - Budget - 2014-15 . . . . . . . . . . .
6.7 Weeding of vouchers (AR37) Project Account . . . . . . . .
6.8 Income Tax - Form 16 . . . . . . . . . . . . . . . . . . . . . .
6.9 Annual Audit of Accounts . . . . . . . . . . . . . . . . . . . .
6.10 List of registered suppliers . . . . . . . . . . . . . . . . . . . .
6.11 Merger of positions . . . . . . . . . . . . . . . . . . . . . . . .
6.12 Modifications in purchase procedures . . . . . . . . . . . . . .
6.13 Opening of Tenders in the presence of members of LTC/ OTC
6.14 Amendment in Advance Proforma . . . . . . . . . . . . . . . .
6.15 Renaming of Special Fund - Subheads - SF Trade Tax and SF
VAT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
6.16 Special Courses of Studies VAT deduction . . . . . . . . . .

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7 Controller of Examinations
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7.1 Procedure to be followed to issue Admit cards - First Semester 100
7.2 Supplementary Examinations . . . . . . . . . . . . . . . . . . 101
7.3 Course Work Examination . . . . . . . . . . . . . . . . . . . . 102
7.4 Enrolment of students . . . . . . . . . . . . . . . . . . . . . . 103
8 R.T.I. Cell
104
8.0.1 Deadline for submission of Monthly, Quarterly and Annual Returns of RTI . . . . . . . . . . . . . . . . . . . 104
9 Hindi Cell
105
9.1 Articles invited for publication in Shikshayan of the Ministry of Human Resource Development . . . . . . . . . . . . . 105
10 Development
106
10.1 Policy of minimizing cash transactions in the University . . . . 106

CONTENTS
11 Dean of Students
11.1 Utilization of services of Stress Management and Counselling
Centre . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
11.2 Vacation of Hostel within 48 hours . . . . . . . . . . . . . .
11.3 Summer Hostel for the session 2013-14 . . . . . . . . . . . .
11.4 Allotment of Room for Physically Challenged students on priority basis . . . . . . . . . . . . . . . . . . . . . . . . . . . .

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12 Estates Office
109
12.1 Panel list for allotment of University Residential Accommodation for January, 2014 . . . . . . . . . . . . . . . . . . . . . . 109
13 Horticulturist Unit
110
13.1 Cutting/Pruning of Trees in the campus . . . . . . . . . . . . 110

vi

CONTENTS

Part I
Ministries

Chapter 1
Ministry of Human Resource
Development
1.1

Procedure to be followed in respect of


correspondence received from Member of
Parliament

Relevant portion of Office Procedure Manual is given below :66. Prompt response to letters received
1. Each communication received from Member of Parliament, member of
the public, recognized association or a public body will be acknowledged within 15 days, followed by a reply within the next 15 days of
acknowledgement sent.
2. Where (i) delay is anticipated in sending a final reply, or (ii) information
has to be obtained from another Ministry of another office an interim
reply will be sent within a month (from the date of receipt) indicating
the possible date by which a final reply can be given.
3. If any such communication is wrongly addressed to a department, it will
be transferred promptly (within a week) to the appropriate department
under intimation to the party concerned.
4. Where the request of a member of the public cannot be acceded to for
any reason, reasons for not acceding to such a request should be given
courteously.
2

1.1. OFFICE PROCEDURE CORRESPONDENCE FROM MPS

5. As far as possible, requests from members of public, should be looked


at from the users point of view and not solely from the point of view
of what may be administratively convenient.
67. Target date for replies In all important matters in which State Governments, Departments of the Central Government, or other offices, public
bodies or individuals are consulted, time limit for replies may ordinarily be
specified. On expiry of the specified date, orders of the appropriate authority
may be obtained or whether the offices, whose replies have not been received,
may be allowed an extension of time or whether the matter may be processed,
without waiting for their replies.
(No. F.N.62-7/2013-Desk-U, dated 9th Sept., 2013 Govt. of India, Ministry of Human Resource Development (Deptt. of Higher Education, New
Delhi) notified vide letter No. R/GAD/I-(OPM)/ dated 15th October, 2013)

Part II
Funding Agencies

Chapter 2
University Grants Commission
2.1

Upgradation of RGNF for SC/ST students and MANF for Minority students
-Policy Decision

In partial modification of the existing norms of the Rajiv Gandhi National


Fellowship for SC/ST Candidates and Maulana Azad National Fellowship
for Minorty Students, the Upgradation of Fellowship may be done after the
completion of the first two years of JRF at University/ Institution/ College
level constituting a Three Member Committee in which one Outside Subject
Expert is mandatory. A nominee may be constituted at the level of University/ Institution/ College for evaluation of progress of work of JRF. The
recommendation of the Committee in the prescribed proforma already available in the guidelines of the respective scheme may be submitted to this office
for our record. The approval from UGC for upgradation is not mandatory
henceforth, but the record of number of scholars upgraded may be furnished
by the University/ Institution/ College in order to release SRF instalment.
(Vide letter No. F.17-1/2011(SA-III/Policy)Part File dated October 1,
2013 from Dy. Secretary, University Grants Commission, New Delhi)

2.2

Finance Assistance to organize Conference/ Seminar/ Symposia/ Workshop etc.


- Regarding

The grant allocated to Central Universities under General Development


Scheme can be utilized for the above purpose as well. Therefore, the uni5

CHAPTER 2. UNIVERSITY GRANTS COMMISSION

versities are requested to include the expenditure incurred for Conference/


Seminar/ Symposia/ Workshop etc. under XII Plan General development
Scheme and University Departments may be asked not to send the proposal
to UGC in this regard separately.
(Vide letter No. F.42-1/2012(C) dated October 1, 2013 from Under Secretary, University Grants Commission, New Delhi)

2.3

Revised Guidelines for grant of study leave

The scheme of Study Leave provides an opportunity to avail of scholarships /


fellowships awarded to the faculty who wish to acquire new knowledge and to
improve analytical skills. When a teacher is awarded a scholarship or stipend
(by whatever nomenclature used) for pursuing further studies leading to Ph.
D. / Post doctoral qualification or for undertaking research project in a higher
education institution abroad, the amount of the scholarship/ fellowship shall
not be linked to the recipients pay / salary paid to her / him by his / her
parent institution. The awardee shall be paid salary for the entire duration
of fellowship/ scholarship, provided of course s/he does not take up any other
remunerative jobs like teaching, in the host country.
2. A teacher on Study Leave shall not take up, during the period of
that leave, any regular or part-time appointment under an organisation in
India or abroad. S/he may however be allowed to accept a fellowship or
a research scholarship or an ad hoc teaching and research assignment with
honorarium or any other form of assistance, other than regular employment in
an institution either in India or abroad, provided that the Executive Council
/ Syndicate of his / her parent institution may, if it so desires, sanction
study leave on reduced pay and allowances to the extent of any receipt in
this regard, in lieu of teaching etc., which may be determined by his / her
employer.
3. Study leave may be granted to entry-level appointees as Assistant Professor / Assistant Librarian/Assistant Director of Physical Education and
Sports/College DPE&S (other than an Associate Professor or Professor of a
University/College/Institution, who is otherwise eligible for sabbatical leave)
after a minimum of three years of continuous service, to pursue a special
line of study or research directly related to his / her work in the University/College/Institution or to make a special study of the various aspects of
university organization and methods of education giving full plan of work.
4. Study Leave shall be granted by the Executive Council/Syndicate on
the recommendation of the Head of the Department concerned. The leave
shall not be granted for more than three years in one spell, save in very

2.3. REVISED GUIDELINES FOR GRANT OF STUDY LEAVE

exceptional cases, in which the Executive Council/ Syndicate is satisfied


that such extension is unavoidable on academic grounds and necessary in
the interest of the University/ College/ Institution.
5. Study leave shall not be granted to a teacher who is due to retire
within five years of the date on which s/he is expected to return to duty
after the expiry of study leave.
6. Study leave may be granted not more than twice during ones career.
Howev under no circumstances, shall the maximum period of study leave
admissible during the entire service exceed five years.
7. Study leave may be granted more than once provided that not less than
five years have elapsed after the teacher returned to duty on completion of
earlier spell of Study leave. For subsequent spell of study leave, the teacher
shall indicate the work done during the period of earlier leave as also give
details of work to be done during the proposed spell of study leave.
8. No teacher who has been granted study leave shall be permitted to
alter substantially the course of study or the programme of research without
the permission of the Executive Council/Syndicate. In the event of the course
of study falls short of study leave sanctioned, the teacher shall resume duty
on the conclusion of the Course of study unless the previous approval of
the Executive Council/Syndicate to treat the period of short-fall as ExtraOrdinary leave has been obtained.
9. Subject to the maximum period of absence from duty on leave not
exceeding three years, study leave may be combined with earned leave, halfpay-leave, extra-ordinary leave of vacation provided that the earned leave at
the credit of the teacher shall be availed of at the discretion of the teacher.
When study leave is taken in continuation of vacation, the period of study
leave shall be deemed to begin to run on the expiry of the vacation. A
teacher, who is selected to a higher post during study leave, shall be placed
in that position and shall get the higher scale only after joining the post.
10. The period of study leave shall count as service for the purposes of
retirement benefits (pension / contributory provident fund), provided that
the teacher rejoins the University/College/Institution on the expiry of his/her
study leave, and serve for the period for which the Bond has been executed.
11. Study leave granted to a teacher shall be deemed to be cancelled in
case it is not availed of within 12 months of its sanction, provided that where
study leave granted has been so cancelled, the teacher may apply again for
such leave.
12. A teacher availing herself 1 himself of study leave, shall undertake that
s/he shall serve the University/College/Institution for a continuous period of
at least three years to be calculated from the date of his/her resuming duty
on expiry of the study leave.

CHAPTER 2. UNIVERSITY GRANTS COMMISSION

13. A teachera) who is unable to complete his / her studies within the period of study
leave granted to him / her, or
b) who fails to rejoin the service of the University on the expiry of his /
her study leave, or
c) who rejoins the service of the University but leaves the service without
completing the prescribed period of service after rejoining the service, or
d) who within the said period is dismissed or removed from the service by
the University shall be liable to refund to the University/College/Institution,
the amount of leave salary and allowances and other expenses, incurred on
the teacher or paid to him/her or on his/her behalf in connection with the
course of study.
EXPLANATION: If a teacher asks for extension of study leave and is
not granted the extension but does not rejoin duty on the expiry of the leave
originally sanctioned, s/he shall be deemed to have failed to rejoin the service
on the expiry of her/his leave for the purpose of recovery of dues under these
guidelines.
Notwithstanding the above, the Executive Council/Syndicate may order
that nothing in these guidelines shall apply to a teacher who, within three
years of return to duty from study leave is permitted to retire from service
on medical grounds, provided further that the Executive Council/Syndicate
may, in any other exceptional case, waive or reduce, for reasons to be recorded,
the amount refundable by a teacher under these guidelines.
14. After the leave has been sanctioned, the teacher shall, before availing himself./ herself of the leave, execute a bond in favour of the University/College/Institution, binding himself/ herself for the due fulfilment of
the conditions laid down in pare 11 above and give security of immovable
property to the satisfaction of the Finance Officer/Treasurer or a fidelity
bond of an insurance company or a guarantee by a scheduled bank or furnish security of two permanent teachers for the amount which might become
refundable to the University/College/Institution in accordance with para 11
above.
15. The teacher on study leave shall submit to the Registrar/Principal of
his/her parent University/College/Institution six-monthly reports of progress
in his/ her studies from his / her supervisor or the Head of the institution.
This report shall reach the Registrar/Principal within one month of the expiry of every six months of the study leave. If the report does not reach the
Registrar/Principal within the specified time, the payment of leave salary
may be deferred till the receipt of such report.
16. The teacher on study leave shall submit a comprehensive report
on the completion of the study leave period. A copy of the research doc-

2.4. RESERVATION POLICY

ument/ monograph/academic paper produced during the period of study


leave shall be put in the public domain, preferably on the webs ite of the
University/College/Institution.
17. With a view to enhancing knowledge and skills of faculty members,
especially junior faculty, at the rank of Assistant Professor, the Heads of Universities/Colleges/ Institutions and their subordinate Departments are enjoined to be generous in the award of study leave in the interest of faculty improvement, thereby impacting academic standards of Universities/Colleges/
Institutions in the long run.
(The above rules were circulated vide circular No. AB/Teaching Leave
(L)/ 35551 dated November 14, 2013 from Dy. Registrar (Admin. - Teaching))

2.4

Implementation of reservation policy for


SCs, STs & OBCs and Persons with Disabilities in teaching and non-teaching posts

This is to bring to you kind notice that the Government of India is continuously monitoring the progress of implementation of reservation Policy for
SCs,STs & OBCs and Persons with Disabilities in teaching and Non-teaching
posts in Universities/Institutions.
According to UGC Act, 1956, the UGC has to ensure effective implementation of the reservation policy in the Central Universities, Deemed to
be Universities and those institutions receiving aid from the public funds
except in Minority Institutions under Article 30(1) of the Constitution vide
MHRD,(Dept of Secondary & Higher Education) order No.F..No.6-30/2005
U-5 dated 6th December, 2005.
In compliance with this direction of the Government and also keeping in
view the various instructions issued by the Government of India from time
to time for implementation of Reservation Policy for SCs/STs, the guidelines
for reservation for SC/ST in educational institutions, were prepared by the
UGC and were approved by the Commission and thereafter the same were
issued/sent for strict implementation in Universities, Deemed to be Universities, Colleges and other grant-in-aid institutions and centres vide letter
No.F.1- 5/2006(SCT) dated 25.8.2006 (copy enclosed). You are required to
adopt the Reservation policy for SC/ST in toto and display the reservation
roster which is to be updated at regular intervals on your web-site. The
Roster is to be prepared cadre-wise not department-wise.
This may also be brought to the notice of the colleges affiliated to your

10

CHAPTER 2. UNIVERSITY GRANTS COMMISSION

University for necessary action.


A compliance Report on the action taken may also be submitted immediately.
(Vide No.F.1-8/2014 (SOT) dated 17th June, 2014 from Archana Thakur,
Dy. Secretary, UGC)
For strict observation of reservation policy of the Govt. in Universities, Deemed to be Universities, Colleges and other Grant in Aid
institutions and centres
I am directed to enclose herewith a copy of the new guidelines on the above
mentioned subject for implementation by your institution under intimation
to the commission.
(Vide No. F.1-5/2006(SCT) dated 25th August, 2006)
UNIVERSITY GRANTS COMMISSION
UGC GUIDELINES
FOR STRICT IMPLEMENTATION OF
RESERVATION POLICY OF THE GOVERNMENT
IN UNIVERSITIES, DEEMED TO BE UNIVERSITIES, COLLEGES
AND OTHER GRANT-1N-AID INSTITUTIONS AND CENTERS.
1. Central Government has been issuing various instructions from time
to time for implementing the Reservation Policy of the Government;
and UGC being an autonomous statutory body, under the administrative control of the Ministry of Human Resource Development, is
under directions from the Government to strictly implement the said
instructions by all grant-in-aid institutions.
2. Central Government, Ministry of Human Resource Development (Dept.
of Secondary & Higher Education), vide their Order No. F.No.63012005 U-5 dated 6th December, 2005 issued the following directions
to the University Grants Commission:WHEREAS Article 46 of the Constitution states that,
The State shall promote, with special care, the education
and economic interests of the weaker sections of the people,
and, in particular of the Scheduled Castes and Scheduled
Tribes, and shall protect them from social injustice and all
forms of social exploitation.
AND WHEREAS, the policy of the Central Government
is that in the Central Universities and Institutions which are

2.4. RESERVATION POLICY

11

Deemed to be Universities receiving grants-in-aid from the


public exchequer, the percentage of reservation in admissions
and recruitments in teaching and non-teaching posts is to be
15% for Scheduled Castes and 7.5% for Scheduled Tribes.
AND WHEREAS, the University Grants Commission,
New Delhi hereinafter referred to as UGC, is a statutory
autonomous organization responsible for implementation of
policy of the Central Government in the matter of admissions as well as recruitment to the teaching and non-teaching
posts in the Central Universities and Institutions which are
Deemed to be Universities;
And WHEREAS, the UGC has failed to ensure effective
implementation of the reservation policy in the Central Universities and grantee Institutions which are deemed to be
Universities.
NOW, THEREFORE, in exercise of the powers vested
under Section 20(1) of the University Grants Commission
Act, 1956 the Government hereby directs the UGC to ensure effective implementation of the reservation policy in the
Central Universities and those of Institutions Deemed to be
Universities receiving aid from the public funds except in minority institutions under Article 30(1) of the Constitution.
3. The instructions issued by the Government are statutory in nature, as
per the judgment of the Honble Supreme Court in the case of Indira
Sahney v. Union of India & Ors (AIR 1993 SC 447), since these instructions are issued for the purposes of implementing Constitutional
[Article 16 (4)] provisions.
4. UGC with the mandate of maintaining the standards of higher education has been issuing guidelines from time to time, regarding adequate
representation of teaching and non-teaching staff as well as of students
[Article 15 (4), 16 (4), 46 & 253], belonging to SC/ST communities,
in all the Universities, Deemed to be Universities, Colleges, and other
grant-in-aid or research Institutions and Centers. It has now become
necessary to consolidate these guidelines, the following policy Guidelines are issued.
5. All the Universities, Deemed to be Universities, Colleges, and other
grant-in-aid or research Institutions and Centers are hereby directed
to adopt these guidelines by appropriate resolution by the respective

12

CHAPTER 2. UNIVERSITY GRANTS COMMISSION


Governing/Executive Bodies/Syndicate/Senate etc. for effective implementation of these guidelines.
6. Coverage and Applicability:
(a) Reservation is applicable to all teaching posts such as the posts of
Lecturers, Readers, Professors, or by whatever other nomenclature
the posts are known, and to all posts of non-teaching staff of all
the Universities, Deemed to be Universities, Colleges, and other
grant-in-aid or research Institutions and Centers;
(b) Reservation is also applicable to all admissions to Undergraduate,
Postgraduate, M.Phil and Ph.D courses of educational Institutions
referred to in clause (a) above;
(c) In the cases of reservations referred to in clause (a) above, the Instructions issued by the Central Government for grouping of posts
shall be resorted to wherever applicable, especially when more than
one University functions under a single Act, or several colleges function under one University; grouping of posts are mandatory if the
posts concerned are transferable on an inter-university or intercollege levels. The practice of creating department-wise cadres,
which tends to create single posts or cadres with artificially reduced
number of posts in order to avoid reservation, is strictly forbidden;
(d) In the cases of reservations referred to in clause (b) above, the Instructions issued by the Central Government with regard to reservation for implementing Article 16 (4) of the Constitution of India
are strictly applicable to all central or any other special quota,
permitted under any existing rules all the educational Institutions
referred to in clause (a) above, shall also apply to admissions of
candidates to those Institutions.
(e) Relaxation & concession in respect of educational qualification, age,
experience and qualifying marks/standard etc. will be as per existing government rules in all cases of admissions, recruitments,
appointments, promotions and other assignments of entitlements
to the members of SC/ST.
7. Extent of Reservation:
(a) In all the educational Institutions referred to in clause 6 (a) above,
the extent of reservation applicable is 15% for SC and 7.5% for ST;

2.4. RESERVATION POLICY

13

(b) Without prejudice to the provisions contained in the clause (a)


above, in all the educational Institutions referred to in clause (a)
above, and functioning within any State shall follow the percentage
of reservation prescribed by the respective State Government.
(c) No restriction of percentage is applicable while filling-up of backlog/short-fall vacancies of SC/ST.
8. Procedure to be followed in matters of reservation for teaching as well
as non-teaching staff:
(a) Without prejudice to any procedure prescribed under various Instructions from the Central Government from time to time, the
following guidelines are to be followed:
(i) SC/ST candidates should be interviewed separately;
(ii) One member of the interview Committee shall belong to the
SC/ST category;
(iii) All the SC/ST candidates selected according to their position
in the combined general merit list shall not be counted for
covering the prescribed percentage of reservation;
(iv) Rules of reservation are applicable both for direct, recruitment as well as for promotion. If in internal promotion in
feeder cadre candidates are not available, in that situation
such positions be declared open and advertised in order to fill
up the posts and fulfill reservation.
(v) The Roster, 40-point or 100-point as the case may be, shall
be applied to the total number of posts in cadre only, (R.K.
Sabharwal V. State of Punjab, (AIR 1995 SC 1371); cadre is
best indicated by seniority list governing the members with
the same pay-scale;
(vi) Total number of vacancies shall be calculated, and Roster as
referred above shall be applied only excluding the back-log
vacancies, if any;
(vii) Percentage of reservation shall be applied separately for each
recruitment year, and not whenever the vacancies arise, or
interviews take place, or recruitment/ appointment is made;
9. Procedure to be followed in matters of reservation for admission:
(a) All the procedures prescribed under various instructions from the
Central Government from time to time, as referred to in sub-clause

14

CHAPTER 2. UNIVERSITY GRANTS COMMISSION


(a) of clause 8 above, shall be applicable mutatis mutandis to matters of admission of students referred to in all the educational institutions referred to in clause 6(a) above.
(b) In cases of admissions, sub-clauses (i) to (iii) of clause (a) above
would only be applicable; and sub-clauses, (iv) to (vii) are not
applicable;
(c) In cases of admissions, the following procedures are also to be followed:
(i) No SC/ST student can seek admission or claim reservation,
unless he/ she appears in national or State/ common or University/ Institution tests held for the purpose, in order to
avail the quota of seats reserved for them, by the educational
Institutions referred to in sub-clause (a) of clause 6 above;
(ii) in cases, where National or Common/ State or University/
Institution test is not prescribed as necessary for selecting
candidates for admission, the SC/ST candidates seeking admissions, shall be arranged in the order of merit among themselves, as per the merit position obtained in the qualifying
examination;
(iii) Rules of reservation are applicable for under-graduate as -well
as post-graduate levels and research degrees;
(iv) Percentage of reservation shall be applied separately for each
academic year, and not whenever interviews take place, or
recruitment is made;
(v) Rules of interchangeability among SC-s and ST-s are applicable, wherever. necessary to fill-up the number of vacant
seats;
(vi) In case no eligible reserved candidates are available, the vacant seats in the reserved quota shall not be filled by any non
SC/ST candidates. Every effort shall be made to re-advertise
for wider publicity in the leading national news papers;
(vii) Advance special (short term) coaching with assistance from
UGC may be introduced for prospective SC/ST students;
(viii) In the Universities where central Registration for admission
of SC/ST students has been introduced, all admission process
must be completed at the central level itself, and the assigned
Colleges, Institutes or Centers as the case may be only permitted to make attempts to fill in the vacant SC/ST seats, at
their instance;

2.4. RESERVATION POLICY

15

(ix) Ali institutions referred to in sub-clause (a) of clause (6)


should give the maximum possible encouragement and support to girls of SC/ST in admission.
10. Annual Report:
(a) All the Institutions referred to in sub-clause (a) of clause 6 above
shall submit reports about the implementation of these guidelines
annually by 15th February of the following year in the prescribed
format, attached to these Guidelines to the Deputy Secretary, SOT
Division, University Grants Commission, New Delhi with a copy
each to the Ministry of Human Resource Development or the Department of Education of the concerned State Government.
(b) All applications for grant-in-aid, shall be accompanied by the reports on the implementation of these guidelines during the previous
recruitment or academic year, as the case may be;
(c) Reports as referred to in sub-clause (a) should assist UGC to readjust or reduce the extent of demand for grant-in-aid for the following academic year, at least in proportion to the deficiency in implementation of these guidelines during the previous recruitment/
academic year.
(d) A separate chapter in the annual report published by the Institutions should be provided to explain the steps undertaken and
the results accomplished for bringing the level of performance of
SC/ST to general level during the year.
11. Admission to Hostel Accommodations:
The percentage of reservation referred above under the head percentage shall be strictly observed for admission to the hostels. Additional
percentage of seats may be provided for the girl students of these communities. No rent shall be charged from the students of these communities;
12. Staff Houses:
The percentage of reservation for Staff Quarters, transit Houses, teachers
hostels etc. shall be commensurate with the quantum of reservation as
prescribed in paragraph 7 above.
13. Liaison Officer:
Each University/Institution shall appoint a Liaison Officer, who is not
below the rank of a Deputy Secretary of the concerned State or Central

16

CHAPTER 2. UNIVERSITY GRANTS COMMISSION


Government and will be responsible for monitoring the implementation
of reservation under these guidelines.

14. SC/ST Cell:


All the Universities/Institutions referred to in sub-clause (a) of paragraph 6 above shall establish an SC/ST Cell in order to process the
grievances of the members of these communities. The SC/ST Cell
shall function under the overall supervision of the Liaison Officer.
15. Advisory Committees:
Advisory Committees with Vice Chancellor/ Principal as Chairman
be constituted to review the implementation of reservation policy in
admission and capacity building programmes for SC/ST for their successful passing in examinations. The Committee should meet at least
once in a quarter and action taken on decisions reviewed in the next
meeting.
16. Amendments to existing University Acts and Statutes:
Action should be initiated by the Universities so as to effect necessary
amendments to their Acts/Statutes for the statutory support for reservation in admission, appointments to teaching and non-teaching posts
and representation of SC/ST in their bodies like Syndicate Executive
Council, Academic Council, Selection Committees, etc.
17. Miscellaneous:
The above policy guidelines are minimum prescribed for observation of
the reservation policy for SC/ST The University/Institutions are free
to provide additional benefits to these categories with the approval of
their Board of Governors/Executive Councils etc.
(Vide No. SC/ST/UGC Res. guidelines /2014/2118 dated 10/11.7.2014)

Chapter 3
Indian Council of Agricultural
Research
3.1

GUIDELINES FOR ICAR FELLOWSHIPS


FOR POST-GRADUATE STUDIES IN
AGRICULTURAL SCIENCES

1. BACKGROUND
For recognition of talent and promotion of merit in general, and for encouraging talented students to undertake higher agricultural education in
particular, the Indian Council of Agricultural Research (herein-after referred
to as Council) awards a certain number of Junior and Senior Research Fellowships for post-graduate (PG) studies in different disciplines of agriculture
and allied sciences. The number and subjects of study for award of junior
and Senior Research Fellowships are announced from time to time.
2. NOMENCLATURE
Councils Junior Research Fellowships for PG studies will be called ICARJRF(PGS) and the Senior Research Fellowships for PG studies will be called
ICARSRF (PGS).
ICAR-JRF (PGS) will be awarded for post-graduate study (course and
research work) leading to a Masters degree whereas ICAR-SRF (PGS) will
be awarded forpostgraduate study (course and research work) leading to a
Ph.D. degree.
3. ICAR-JUNIOR RESEARCH FELLOWSHIP FOR POST GRADUATE
STUDIES (ICARJRF (KS))
3.1. METHOD OF AWARD
ICAR-JRF (PGS) will be awarded on the basis of merit in the All India
17

18 CHAPTER 3. INDIAN COUNCIL OF AGRICULTURAL RESEARCH


Competitive Entrance Examination for (i) ICAR-JRF (PGS) and (ii) concurrent admission to Masters degree program at State Agricultural Universities
(SAUs), Deemed Universities viz. IARI (New Delhi) / IVRI (Izatnagar) /
NDRI (Karnal) / CIFE (Mumbai) / AAU (Allahabad), Central Agricultural
University (Imphal, Manipur), and Central Universities having faculty of
agriculture viz. Banaras Hindu University (BHU), Aligarh Muslim University (AMU), Visva Bharti and Nagaland University, collectively hereinafter
referred to as the Agricultural Universities (AUs). The ICARJRF (PGS)
will NOT be available for admission in any university other than the AUs as
mentioned above.
3.2 ELIGIBILITY
Only those candidates having passed their Bachelors Degree or appearing
at the Final Examination of the Bachelors Degree in the concerned field,
under 10+2+5, 10+2+4 or 10+2+3 (only for basic science subjects) are
eligible to apply for admission. (For admission, the eligibility requirement
laid down by the respective AUs including remedial courses and tenure will
be treated as final.)
Candidates must have obtained 60% marks or Overall Grade Point Average (OGPA) of 6.60/10.00 or 3.25/5.00 or 2.6/4.00 for General, OBC and Under Privileged States (UPS) categories whereas for SC/ST/Physically Handicapped (PH) categories, the candidates must have obtained 55% marks or
an OGPA of 5.5/10.00 or 2.75/5.00 or 2.20/4.00. The equivalence of OGPA
to percent marks, where needed, will be certified by the Registrar of the
concerned University.
For admission in M.V.Sc., candidates must have completed B.V.Sc. &
A.H. with internship before the date of registration in the University.
3.3 AGE LIMIT
Minimum age limit shall be 19 years as on the date of the examination.
No relaxation is admissible regarding minimum age limit.
3.4 RESERVATION
Reservation of various categories such as SC/ST/OBC and PI-I etc. will
he given as per Government of India rules/instructions issued from time to
time. The responsibility of verification of the genuineness of SC/ST/OBC
and Pll certificates will solely rest with the concerned Agricultural University
(AU) where the candidate has been recommended for admission or granted
provisional admission.
3.5 DURATION
Duration of ICAR-JRF (PGS) will be two years and in no case it will be
extended beyond the period of two years.
3.6 RATES

3.1. ICAR GUIDELINES FOR JRF/SRF

19

The rates of fellowship and contingency grant for higher studies will be
as prescribed by the Council from time to time.
4. SENIOR RESEARCH FELLOWSHIP
4.1 METHOD OF AWARD
ICAR-SRF (PGS) will be awarded on the basis of merit obtained in the
All India Competitive Examination conducted by the Council and the candidates for award of ICAR-SRF (PGS) would have to secure admission only
in the Agricultural Universities (A Us).
4.2 ELIGIBILITY CRITERIA
Candidates having completed their Masters degree program securing
Overall Grade Point Average (OGPA) of at least 6.50/10.00 scale, 3.25/5.00
scale, 2.60/4.00 scale for General and OBC Categories and 5.50/10.00, 2.75/5.00,
2.20/4.00 scale for SC/ST/Physically Challenged (PC) candidates, respectively from any recognized University in India and abroad would be eligible. In other cases, where grade-points are not awarded and only marks
are awarded, the candidate must have secured at least 60% marks for General/OBC Category. For SC/ST/Physically Challenged (PC) candidates,
the minimum percentage of marks will be 50%. The equivalence of OGPA to
percent marks, where needed, will be certified by the Registrar of the concerned University. The candidates must complete the postgraduate degree
in all respects and produce the degree completion certificate from the Registrar to this effect by 30th June failing which they will not be considered for
the award of fellowship. Fellowship would be granted only when the candidate gets eventually admitted and pursues Ph.D. degree in an Agricultural
University(AU) other than the Agricultural University(AU) from where the
candidate has completed M.Sc./M.V.Sc./M.E./M.Tech. degree.
4.3 AGE
The upper age limit would be 30 years as on the date of the examination
for General category. The upper age limit for candidates belonging to SC/
ST/ Women/PC/OBC (Non-creamy layer as per the Central list of OBC)
categories shall be relaxable by 5 years. For in-service candidates of Agricultural Universities (AU), the upper age limit would be 45 years as on the
date of examination whereas, the academic performance requirement would
remain as stated above.
4.4 RESERVATION
Reservation of various categories such as SC/ST/OBC and PH etc., will
be given as per Government of India rules/instructions issued from time to
time. The responsibility of verification of the genuineness of SC/ST/OBC
and PH certificates will be of the concerned Agricultural University (AU)
where the candidate has obtained admission.
4.5 DURATION

20 CHAPTER 3. INDIAN COUNCIL OF AGRICULTURAL RESEARCH


Duration of ICAR-SRF (PGS) will be three years and in no case it will
be extended beyond the period of three years.
4.6 RATES
The rates of fellowship and contingency grant for higher studies will be
as prescribed by the Council from time to time.
5. OTHER CONDITIONS FOR AWARD OF ICAR-JRF (PGS) and ICARSRF (PGS)
5.1 The fellowships will be admissible to persons of Indian nationality as
defined in the Constitution of India or persons domiciled in India.
5.2 A fellow will be under the administrative control of the Head of the Agricultural Universities (AUs) where he/she joins. The Head of the Agricultural Universities (AUs) will ensure that all the rules and regulations
of Council governing the award of fellowship are strictly adhered to. The
fellow will work under a recognized guide on the faculty of Agricultural
Universities (AUs).
5.3 The fellowship will take effect from the date the fellow joins the course
or the start of academic session for which fellowship has been offered
whichever is later.
5.4 The students must take admission for the relevant degree program within
a period of one year from the date of issuance of award letter, failing
which fellowship shall stand withdrawn automatically.
5.5 Fellows will not be paid their fellowship during the period of strike or during the period the fellow remains on conduct probation or the day fellow
does not attend the class or student seminar in the department/division.
5.6 A fellow will not be allowed to avail of any other fellowship/scholarship
during the tenure of fellowship of the Council. In case a candidate is already receiving any other fellowship or scholarship, it will be surrendered
by him before accepting the fellowship of the Council.
5.7 Funds will normally be paid to the Head of the Institute/AU in advance
for the first year after the issue of sanction for fellowship. The payment
of fellowship for subsequent years will be made on receipt of (a) a demand for funds from the Head of the Institute/AU and (b) a certificate
in the prescribed form from the Guide of the candidate, duly approved
by the Head of the Institute/AU that the progress of the candidate is satisfactory with respect to the time schedule and maintenance of required
OGPA as per eligibility of the fellowship at the end of each year of the

3.1. ICAR GUIDELINES FOR JRF/SRF

21

study. No renewal application would be entertained by the Council if


the required OGPA has not been maintained.
6. TERMINATION OF FELLOWSHIP
6.1 The fellowship will he terminated without notice
6.1.1 On the date the fellow ceases to be on the rolls of the Agricultural
University.
6.1.2 On the date the sanction of the fellowship expires.
6.1.3 If the fellow leaves the institution where the fellowship was offered.
6.1.4 If a fellow is dropped by the institute due to poor performance.
6.1.5 If at any time in the opinion of the Agricultural University (All) a
fellow is found to be negligent in his studies, does not devote full
time for studies and research, progress report is unsatisfactory or
is guilty of unbecoming conduct.
6.1.6 If a fellow does not complete or leaves his studies before the expiry
of sanctioned tenure of the fellowship the guide should immediately
report such cases and no fellowship should be paid thereafter.
6.1.7 As per provisions of 5.4 of the guideline.
6.2 All the candidates awarded ICAR-JRF (PGS)/ ICAR-SRF (PGS) will
have to execute a surety bond of appropriate amount as per the instructions of the Council from time to time, at the time of registration in the
respective University to ensure completion atilt, program undertaken
with fellowship support.
6.3 A fellow shall not leave the course before its completion without prior
approval of the Council and ensuring that the required obligations under
surety bond are fulfilled. If any fellow leaves without permission he shall
not be paid any fellowship amount due to him from the date of leaving.
No fellowship amount will be paid if fellow leaves within six months of
joining the course.
6.4 Fellow will submit a soft copy of the thesis on Compact Disk (CD) to the
Council within three months of the completion of his studies. The result
of submission of thesis will be intimated to the Council in due course by
the Head of the Agricultural Universities.
6.5 The receipt of financial assistance from the Council should be suitably
acknowledged by the fellow in the thesis / research papers

22 CHAPTER 3. INDIAN COUNCIL OF AGRICULTURAL RESEARCH


6.6 ICAR will have the intellectual property rights/proprietary right on research outputs of the ICAR-JRF (PGS) and ICAR-SRF (PGS) made
during the period of working in the ICAR as per the provisions of ICAR
Guidelines for Intellectual Property Management and Technology Transfer/ Commercialization mutatis mutandis. However, in case the candidate has done some research work, his/her name can accordingly be
acknowledged/ included appropriately in the research paper(s) as solely
decided by the Guide. No right in this regard can be claimed.
7. LEAVE
ICAR-JRF(PGS)/ICAR-SRF (PGS) will be governed by the extant rules
of the concerned AU as applicable to the other students.

Part III
Banaras Hindu University

23

Chapter 4
Academic
4.1

Showing of answer scripts of Ph.D. Course


work

ACR No. 03 dated 06.07.2013 approved by ECR No. 143 dated 17.08.2013.
Vide order dated 04.12.2012 the Vice-Chancellor approved the extension
of provision of showing evaluated answer script as available in the UG/PG
Ordinances of various Faculties, to the Course Work Examination(s) for research scholars of the University, as notified vide notification No. RAc/
Research-Mtg/ 2012-13/ 412 dated 07th January, 2013. The same has been
ratified by the Academic Council and approved Executive Council.

4.2

Permission to Academic Staff of the Academic staff College, BHU as Research Guide

ACR No. 22 dated 06.07.2013 approved by ECR No. 143 dated 17.08.2013.
As per recommendation of the Academic Advisory Committee of UGCAcademic Staff College, BHU, the academic staff of the ASC, BHU have
been permitted to act as research guide in their respective subject.

4.3

Supplementary Examination answer scripts


not to be shown to students

Vide No. RAc/Mtg./PPC-Sci./AC-Next/ 2013/ 18010 dated 07.11.2013.


The Vice-Chancellor approved the recommendation of the PPC of the
Faculty of Science regarding revaluation and showing of answer scripts of
24

4.4. ORDINANCES STUDENTS COUNCIL

25

supplementary examinations.
Showing supplementary answer-scripts is not advisable as this
will then lead to demand for subsequent re-evaluation also which
will be extremely difficult and inconvenient to meet as the teaching and sessional tests are on peak during this period and it will
also delay the declaration of the results beyond 31st October. It
is worthwhile to also recall that, in the earlier system of annual
examination, there was no provision for re-evaluation of answerscripts of supplementary examination.
The aforesaid policy decision (of not showing answer scripts and revaluation of supplementary examination) shall be applicable across Faculties.

4.4

Ordinances governing the constitution of


BHU Students Council, 2012

In pursuance of communication No. F.No. 1-1/12/2013-Desk (U) dated


21.10.2013 from the Deptt. of Higher Education, MHRD, Govt. of India the
Ordinances governing the constitution of BHU Students Council, 2012 will
be implemented from the academic session 2013-14. The ordinance has been
approved by the Academic Council vide ACR No. 22 dated 24.02.2013 and
by Executive Council vide ECR No. 131 dated 17.08.2013.
(Vide Registrar, BHUs circular No. RAc/ Mtg./ BHU-Students Council/
2013-14/ 18803 dated 11/12.11.2013 )

4.5

Election Committee for BHU Students


Council

The following Election Committee has been reconstituted by the Honble


Vice-Chancellor :
Chairman : Prof. B.V. Singh, Deptt. of Economics
Members : Prof. A.P. Singh, Deptt. of Soil Sc & Ag. Chem.; Prof. S.K.
Trigun, Deptt. of Zoology, Prof. V.K. Singh, Deptt. of Statistics, Prof.
Sushma Tripathi, MMV; Prof. K.K. Singh, Deptt. of Statistics; Prof. A.K.
Joshi, Chief Proctor; Prof. Vinay Kumar Singh, Dean of Stuents; Prof. R.N.
Singh, Deptt. of AIHC & Arch; Dr. O.P. Singh, Deptt. of Kayachikitsa;
Dr. Akhilendra Pandey, Faculty of Law; Dr. R.K. Lodhwal, Faculty of
Management Studies; Dr. Gyan Prakash, Deptt. of Community Medicine

26

CHAPTER 4. ACADEMIC

Member Secretary : Shri Anand Vikram Singh, Asstt. Registrar (Dev.)


The above committee shall prepare the election schedule, oversee the
election process and take necessary steps to ensure free and fair election.
The Election Committee shall also conduct the election of the Office Bearers
of the BHU Students Council and act as Grievance Redressal Cell to the
BHU Students Council.
(Vide Registrar, BHUs notification No. RAc/ Mtg./ BHU-Students
Council/2013-14/ 18802 dated 11/12.11.2013)

4.6

Employees Ward Quota increased to 15%

The Executive Council vide its resolution No. 143 dated 17.08.2013 approved
the Academic Council Resolution No. 19 dated 06.07.2013, increasing Employees Ward Quota (Supernumerary seats) from 10% to 15% in various
courses where it currently exists. It will be implemented from the academic
session 2013-14.
(Vide Asstt. Registrar (Academic) notification No. RAC/Mtg./ AC06.07.2013/ 19 /19611 dated 18.11.2013.)

4.7

Conditionally admitted students, last date


for producing original marks-sheet/ required documents of qualifying examination etc.

The last date for producing original marks-sheet/required documents of the


qualifying examination by the newly admitted candidates is 31st October,
2013.
Representations of the conditionally admitted students who could not
produce their marks-sheets of qualifying examinations as well as other required documents by 31st October, 2013 was considered by the University
Admission Coordination Board (UACB). On the recommendation of the
UACB, the Honble Vice-Chancellor has been pleased to approve the following :
Category I Conditionally admitted students who have already failed
in the supplementary examinations and are seeking special
supplementary examination/ revaluation of supplementary
examination to clear the failed courses to meet the eligibility requirements.

4.7. CONDITIONALLY ADMITTED STUDENTS

27

(a) No special supplementary examination/ reevaluation


of supplementary examinations for the students who
have failed in the regular supplementary examination
be conducted;
(b) Admission of all such students who were conditionally admitted under various UG/ PG programmes during the academic session 2013-14 and have failed in
the supplementary examinations may be cancelled and
their names be struck off from the roles forthwith.
Category II Conditionally admitted students whose supplementary examinations have not been held so far )other Universities/
Boards) or results of the main examination/supplementary
examination has not been declared so far :
Conditionally admitted students who have not been able
to produce the final mark-sheet of the qualifying examination (satisfying the eligible conditions) for the reasons that
their supplementary examinations have not ben held so far
(oter Universities/ Board) or results of the main examination/ supplementary examinations have not been declared
so far may be allowed to appear in the ensuing Semester-I
UG/PG examinations subject to the condition that their
Semester - I results would be declared only if they are able
to produce original mark-sheets (satisfying the eligibility
requirements) and other required documents. Further they
will be granted admission in Semester II, only if the said
condition is met.
Category III Conditionally admitted students who have not been able to
furnish their TC/ Migration Certificate / Character Certificate etc. so far:
Such conditionally admitted students who have not been
able to furnish their TC/ Migration Certificate/ Character
certificate, etc. so far may also be allowed similar relaxation as recommended for students falling under the Category - II above.
It may kindly be ensured that Admit Card is not issued to students who
are ineligible for appearing the ensuing end semester examinations, as per
aforesaid deciions of the UACB.

28

CHAPTER 4. ACADEMIC

(Vide circular No. RAc/Adm.-II/2013-14/ UACB-14.11.2013/ 20961 dated


26/27.11.2013)

4.8

Review of/ Proposals for amendments in


UET/ PET/ Special Courses of Study information Bulletin - 2014

Vide circular No. RAc/ Adm/ II/UACB/ UET-PET-Spl. Courses/2013-14/


21308 dated 29.11.2013 the Asstt. Registrar (Acad.) requested to send the
suggestions for changes/ modifications in the UET/ PET/ Special courses of
Study Information Bulletins-2013 by 16th December, 2013. It was further
requested that while making suggestions the page number(s) of the relevant
information bulletin - 2013 on which the correction(s)/ modification(s) is/are
required to be should be clearly indicated.

4.9

List of students on whom disciplinary action was taken by the university

The Asstt. Registrar (Acad.) vide circular No. RAc/ Adm./ Disciplinary
proceedings-6/ 2013-14/ 22697 dated 12/13.12.2013 requested to provide the
list of students on whom disciplinary action (including issue of written warning) has been taken at the Faculty/ Institute level during the last 6 years
along with copies of the orders connected therewith.
The desired information may be furnished by 31st December, 2013.

4.10

Malaviya Chair created in the Malaviya


Centre for Human Values and Ethics

Under the provisions of Statute 18(ii) of the Banaras Hindu University, the
Vice-Chancellor in his capacity as Chairman of the Executive Council and
the Academic Council, has been pleased to approve the creation of Malaviya
Chair in the Malaviya Centre for Human Values and Ethics, Faculty of Arts,
BHU with the financial support received from the Ministry of Culture, Govt.
of India through the UGC, as per recommendations of the National Implementation Committee constituted by the Govt. of India to commemorate
the 150th Birth Anniversary of Mahamana Pt. Madan Mohan Malaviyaji.
(Vide notification No. RAc/Mtg./Chair-MMAK/ 2013-14/ 761 )

4.11. SPECIAL COURSES OF STUDY HONORARIUM

4.11

29

Special Courses of Study Honorarium


to Guest Faculty honorarium for practical classes

On the recommendation of the Steering Committee f the Special Courses of


Study, faculty of Science to include the honorarium @ Rs.500 per practical
class (of 3 hours) for engagement of teachers/guest faculty on honarium basis,
the Vice-Chancellor has been pleased to approve to include the honorarium @
Rs.500/- per practical classes (of 3 hours) for engagement of teachers/guest
faculty on honorarium basis for all the Faculties which run lab-intensive
courses.
Further, the procedure for engagement of teachers/Guest Faculty as notified vide referred to notifications shall remain the same. The revised rate of
honorarium for practical classes shall be effective from the Academic Session
2013-14.
(Vide No. RAc/Honorarium-Guest Faculty/2013-14/1479 dated 27.01.2014)

4.12

Implementation of enhanced regular fee


structure from the Academic Session 201314 stands withdrawn

The Notification No.RAc/Mtg./Fee Structure/Ac-Next/ 2013-14/8801 dated


July 11, 2013, Notification No.RAc/Mtg./Fee Structure/Ac-Next/2013-14/
9284 dated July 23, 2013, Notification No.RAc/Mtg./ Fee Structure/AcNext/2013-14/9300 dated July 24, 2013, Notification No.RAc/Mtg./Fee Structure/ Ac-NextJ2013-14/9484 dated July 30, 2013, Notification No.RAc/Mtg./
Fee Structure/Ac-Next/2013- 14/10560 dated August 20, 2013, Notification
No.RAc/Mtg./ Fee MA-Education/2013-14/11787 dated 03.09.2013, Notification No. RAc/Mtg./MBA-Agri-Business/2013-14/13887 dated 03.10.2013
on implementation of enhanced regular fee structure from the Academic Session 2013-14 stands withdrawn with immediate effect.
2. Consequent upon withdrawal of aforesaid notifications, previous/earlier
fee structure, as notified from time to time and in vogue during the academic
session 2012-13 in respect of course covered under said notifications shall
become operative till further orders.
This issues with the approval of the Vice-Chancellor.
(Vide circulated No. RAc/Mtg./Fee Structure/2013-14/1964 dated January 30, 2014)

30

4.13

CHAPTER 4. ACADEMIC

Last date for deposition of fees extended


up to 20th February, 2014

In continuation to this office Notification dated 16.1.2014 regarding date


of deposition of fees for promotional semester fees (on promotion to even
semester), the last date of deposition of fees has been further extended up to
20th February, 2014.
(Vide Notification No. RAc/Adm-II/Deposition of Fee (promotional)/201314/1971 dated 31.01.2014 from Asstt. Registrar (Acad.))

4.14

Withdrawal of enhanced regular fee structure

In continuation to this office letter no. RAc/Mtg./Fee Structure/AC-Next/201314/1964 dated January 30, 2014 on withdrawal of enhanced regular fee structure, I am to inform that the Vice-Chancellor vide his order dated 18.02.2014
has been pleased to approve the following recommendations made by the
Committee constituted to suggest measures for operationalising the said decision of the University:
1. Those students who have not deposited their fee for even semester of the
academic session 2013-14 be.asked to deposit their fee for even semesters as
per old fee structure of academic session 2012-13 forthwith.
2. Those students (under semester system) who have already deposited their
fee for the first semester (in case of new admissions) as well as for the odd
semester (in case of promoted students) as per revised rates (implemented in
July 2013 and rolled back now) be asked to make their claim for refund of
excess amount in the month of March, 2014 only if excess fee was deposited
by them in the said semester. Further, those who have deposited less amount
may be asked to deposit the difference amount for the said semester.
3. Similarly, those students (under annual system) who have already deposited their fee for the first year (in case of new admissions) as well as
for the second/subsequent year (in case of promoted students) as per revised
rates (implemented in July 2013 and rolled back now) be asked to make their
claim for refund of excess amount in the month of March, 2014 only if excess
fee was deposited by them at that time. Further, those who have deposited
less amount at that time may be asked to deposit the difference amount.
(Vide RAc/Mtg./Fee Structure/2013-14/3467 dated 24/25.02.2014 from
Registrar)

4.15. PAYMENT OF SALARY TO CONTRACTUAL STAFF

4.15

31

Payment of Salary of Contractual Staff


working in special Courses of Study as
per the revised rate

The University has received request from the Dean, Faculty of Science with
regard to payment of salary of contractual staff working under the various
Special Courses of Study at par with the contractual workers (in certain
designations) engaged by the University against the vacant R-A/C positions,
[as per the notification No. AB/NT-1/Cont. Wages/341 dated 03.04.2014
from the Asstt. Registrar (Admin.-NT)].
2. While considering the aforesaid request of the Dean, Faculty of Science,
the Vice-Chancellor has been pleased to approve that the respective Steering
Committee for various Special Courses of Study may examine the financial
feasibility of enhancement in wages for the following contractual staffs and
parity may be allowed subject to the condition that if the enhancement is
financially feasible out of the earnings of the said course, without any financial
liability on the part of the University:
S.No. Category of the Contractual
Workers
1.
2.
3.

4.

Existing
rate
w.e.f.
01.04.2011
Rs.8610/- p.m.

Group D (Non-Teaching)
Non High School
Group D (Technical) Non Rs.9060/- p.m.
High School
Group D (Technical & Non Rs.10570/- p.m.
Technical) High School
Pass/MTHS
Office Assistant/Computer Rs.11630/Personnel

Enhanced
rate
w.e.f.
01.01.2014
Rs.9470/- p.m.
Fts.9970/- p.m.
Rs.11630/- p.m.

Rs.12800/- p.m.

3. The aforesaid provision may be read with the instructions issued vide
notification No. RAc/Adm./Amended Spl.Course guidelines/11-12/6336 dated
November 01, 2011.
(Vide No. RAc/Adm./Contra. Staff enhancement in SCS /13-14/5859
dated 29.4.2014 from the Registrar)

32

4.16

CHAPTER 4. ACADEMIC

Conduct of Ph.D. Course work examination

The University has received several requests from the research scholars of
various Departments, duly forwarded by the concerned Head of the Departments, with regard to conduct of Ph.D. Course work examination. It has been
gathered from the Office of the Controller of Examinations that till date certain department(s) have not conducted the Ph.D. Course work examination,
as one of the compulsory criterion for completion of Research work by the
Research Scholars enrolled/admitted w.e.f. September 2009 onwards which
has already been implemented by the University across the faculties as per
guidelines of the UGC.
After considering the aforesaid requests, the Honble Vice-Chancellor,
vide his orders dated 2.5.2014, has been pleased to permit the Research Scholars to appear in the Ph.D. course work examinations of those disciplines for
which requests has been received to conduct Ph.D. course work examinations
by the University. Further, for streamlining the Ph.D. course work examination (including backlog), one time final opportunity will be given to such
Research Scholars who have not cleared the course work examination so far,
during 1st to 15th September 2014 to clear the Ph.D. course work examination with the the condition that if they fail to avail this last/final opportunity,
necessary action may be initiated as per the Ph.D. Ordinance 2009 of the
University. It is requested that Research Scholars may be apprised of the
said decision/order of the Vice-Chancellor.
(Vide No. RAc/RES/Misc./2013-14/6119 dated 6.5.2014 from the Registrar)

4.17

Monitoring of attendance of students

While considering a case in which prescribed mechanism for monitoring the


attendance of students was not followed and the students were conditionally
allowed to appear in the examination without determining their eligibility to
appear in the examination, the Horfble Vice Chancellor vide his order dated
11.06.2014 has ordered that the HoDs/Coordinators/Deans shall ensure that
guidelines issued from time to time on monitoring of attendance of students
(copy enclosed) is strictly followed, so that such instances are not be repeated
in future.
(Vide No.RAc/Mtg./Fy. of Arts/Attend. Relax./2014/8510 Dated: 26.06.2014
from Registrar)

4.17. MONITORING OF ATTENDANCE OF STUDENTS

33

Monitoring and report of attendance of the students pursuing various Courses in the University
As you are aware that notifications has been issued by the University, in
the past, stipulating therein the requirement of strict adherence to 100%
requirement of attendance for the students of the University pursuing various
courses of study, as per provisions contained in the Ordinances. It has also
been informed earlier that implementation of the provisions on attendance
as per Ordinances is mandatory and any lapse in this respect will be treated
as a serious act of misconduct.
2. You would also be aware of the detailed instructions issued vide
circular no. R.Ac./Adm/a.ttendanz;e. 06/3670 dated 06th/07th October
2006 wherein inter alia constitution of Attendance Monitoring Committee
at the Faculty/Department level was prescribed alongwith periodic requirement of display of attendance position of a student on the notice board,
method of marking attendance, informing the attendance status to the students parents/guardians and proper record keeping of the same in the Faculties/Departments.
3. However, it has been observed that instructions issued on regular
attendance marking, monitoring and display are not being followed in certain
Faculties/Departments, which has caused serious problems. This has been
viewed seriously by the Vice-Chancellor who has passed following orders for
strict compliance:
(a) Instructions on marking and monitoring attendance, as contained in the
circular quoted above be complied with strictly.
(b) The HoDs/Coordinators/Deans shall ensure that attendance of students
is compiled on the last teaching day of a month and displayed on the notice board of the Faculty/ Department/School on the first teaching day of
the succeeding month with a copy endorsed to the Deputy Registrar and
Secretary to the Vice-Chancellor for information of the Vice-Chancellor.
(c) In case the attendance of any student is found short of the requirement
in monthly monitoring, attendance status be informed to his/her parents/guardians for necessary corrective action.
This issues with the approval of the Vice-Chancellor.
(Vide No./Adm./MRASPCU/2012-13/ 20700 November 08, 2012 from
Registrar)

34

4.18

CHAPTER 4. ACADEMIC

Uniform Grace Rules for awarding Grace


Marks

Notwithstanding provisions contained in the Ordinances of respective UG


and PG programmes of the University on the award of GRACE marks,
uniform Grace rules, as approved by the Academic Council vide ACR No.35
of 30.06.2010 and Executive Council vide ECR No.205 of 31.08.2010, shall be
applicable across courses run by various Faculties. The referred to resolution
of the Academic Council is printed overleaf for information and necessary
action.
ECR 205 dated 31.08.2010 in respect of Grace Marks
I am to quote below the Resolution No. 35 of the meeting of the Academic
Council held on 30.06.2010 duly approved by the Executive Council vide
Resolution No. 205 dated 31.08.2010 for your information & necessary action.
Resolution No. 35
35. Consideration of the ratification of the orders of the Vice-Chancellor
dated 11.06.2010 approving the recommendations of the Committee constituted to review the ordinances on the Grace Rules of the University.
The Academic Council was informed that on processing the result of
certain students of Final M.B.B.S. course of Institute of Medical Sciences,
the Office of the Controller of Examinations found difficulties in applying
the extant Grace Rules in absence of clear provisions corresponding to the
rare situation encountered. While the said Ordinances speak of providing
grace marks at 3 points, to the extent of 0.5% of the aggregate marks of
the course, it does specify as to whether grace marks can be provided in the
aggregate also by treating it one of the 3 points. To resolve the issue, the ViceChancellor vide his orders dated 01.02.2010 constituted a Committee under
the Chairmanship of Prof. R.C. Yadav, Vice-Chairman, UACB to review
the Ordinances on the Grace Rules of the University. The said Committee
in its meeting held on 09.02.2010, 19.02.2010 86 26.04.2010 recommended
amendments/additions in the existing ordinances which stands approved by
the Vice-Chancellor vide his orders dated 11.06.2010. The recommendations
of the said Committee are at Appendix - 5.
RESOLVED THAT it be recommended to the Executive Council that the
action taken by the Vice-Chancellor vide his orders dated 11.06.2010, approving the amendments/additions in the existing ordinances as recommended by
the Committee, be approved.
(vide No. RAc/Mtg/AC-30.06.2010/3498 dated 25.09.2010)

4.19. UNIFORM GRACE RULES

4.19

35

Uniform Rules for Awarding Grace Marks

Notwithstanding provisions contained in the Ordinances of respective UG


and PG programmes of the University on the award of GRACE marks,
uniform Grace rules, as approved by the Academic Council vide ACR No.35
of 30.06.2010 and Executive Council vide ECR No.205 of 31.08.2010, shall be
applicable across courses run by various Faculties. The referred to resolution
of the Academic Council is printed overleaf for information and necessary
action.
(Vide No. RAc/Mtg /GRACE/2013-14/8566 dated 26.06.2014 )
Academic Council Resolution regarding GRACE marks
I am to quote below the Resolution No. 35 of the meeting of the Academic
Council held on 30.06.2010 duly approved by the Executive Council vide
Resolution No. 205 dated 31.08.2010 for your information & necessary action.
Resolution No. 35
35. Consideration of the ratification of the orders of the Vice-Chancellor
dated 11.06.2010 approving the recommendations of the Committee constituted to review the ordinances on the Grace Rules of the University.
The Academic Council was informed that on processing the result of
certain students of Final M.B.B.S. course of Institute of Medical Sciences,
the Office of the Controller of Examinations found difficulties in applying
the extant Grace Rules in absence of clear provisions corresponding to the
rare situation encountered. While the said Ordinances speak of providing
grace marks at 3 points, to the extent of 0.5% of the aggregate marks of
the course, it does specify as to whether grace marks can be provided in the
aggregate also by treating it one of the 3 points. To resolve the issue, the ViceChancellor vide his orders dated 01.02.2010 constituted a Committee under
the Chairmanship of Prof. R.C. Yadav, Vice-Chairman, UACB to review
the Ordinances on the Grace Rules of the University. The said Committee
in its meeting held on 09.02.2010, 19.02.2010 86 26.04.2010 recommended
amendments/additions in the existing ordinances which stands approved by
the Vice-Chancellor vide his orders dated 11.06.2010. The recommendations
of the said Committee are at Appendix - 5.
RESOLVED THAT it be recommended to the Executive Council that the
action taken by the Vice-Chancellor vide his orders dated 11.06.2010, approving the amendments/additions in the existing ordinances as recommended by
the Committee, be approved.
(Vide No. RAc/Mtg/AC-30.06.2010/35/3499 dated 25.09.2010)

36

CHAPTER 4. ACADEMIC

4.20

SC/ST Status on Marriage

On a reference received from the Principal, Vasanta College for Women,


Rajghat the Standing Committee of the University for Scheduled Castes and
Scheduled Tribes in its meeting held on 03.01,2014 resolved as follows:
The matter be referred to the Coordinator, Legal Ce//, BHU
to prepare a brief note including clarification regarding all such
possible scenario and that brief note may be forwarded to the
Deputy Registrar (Academic) to notify a detail guideline based
on clarification by the Coordinator, Legal Cell to all the Directors of the Institutes, the Deans of the Faculties, the Principal
of MMV and Principals of affiliated College of the Universities,
as to insure that the policies of the Govt. of India, governing
the reservation for the students belonging to SC/ST/OBC etc.
category be followed strictly at the time of their admission to
different courses in the University.
2. Accordingly, a brief note/clarifications, as furnished by the Coordinator, Legal Cell, regarding possible scenarios on SC/ST status on marriage
as well as the status of the offspring out of such marriages or otherwise is
enclosed for information and necessary action. This issues with the approval
of the Vice-Chancellor.
(Vide No. RAc/Adm./SC/ST-Status/2013-14/8726 Dated: 18.06.2014)
Clarifications
Where a person claims to belong to a Scheduled Caste or a Scheduled
Tribe by birth it should be Verified:
(i) that the person and his parents actually belong to the community
claimed;
(ii) that his community is included in the Presidential Orders specifying
the Scheduled Castes and Scheduled Tribes in relation to the concerned
State;
(iii) that the person belongs to that State and to the area within that State
in respect of which the community has been scheduled;
(iv) if the person claims to be a Scheduled Castes, he should profess either
the Hindu or the Sikh religion;

4.20. SC/ST STATUS ON MARRIAGE

37

(v) if the person claims to be a Scheduled Tribe, he may profess any religion.
2. Cases of migration
(i) Where a person migrates from the portion of the State in respect of
which his community is scheduled to another part of the same State in
respct of which his community is not scheduled, he will continue to be
deemed to be a member of the Scheduled Caste or the Scheduled Tribe,
as the case may be, in relation to that State;
(ii) Where a person migrates from one State to another, he can claim to
belong to a Scheduled Caste or a Scheduled Tribe only in relation to
the State in which he originally belonged and not in respect of the State
to which he has migrated.
3. Claims through marriage:
The guiding principle is that no person who was not a Scheduled Caste
or a Scheduled Tribe by birth will be deemed to be a member of a Scheduled
caste or a Scheduled Tribe merely because he or she had married a person
belonging to a Scheduled Caste or a Scheduled Tribe.
Similarly a person who is a member of a Scheduled Caste or a Scheduled
Tribe would continue to be a member of that Scheduled Caste or Scheduled
Tribe as the case may be, even after his or her marriage with a person who
does not belong to a Scheduled Caste or a Scheduled Tribe.
4. Cases of conversion and re-conversion:
(i) Where a Scheduled Caste person gets converted to a religion other than
Hinduism or Sikhism and then reconverts himself back to Hinduism or
Sikhism, he will be deemed to have reverted to his original Scheduled
Caste, if he is accepted by the members of that particular caste as one
among them.
(ii) In the case a a descendant of a Scheduled Caste convert, the mere fact of
conversion to Hinduism or Sikhism will not be sufficient to entitle him to
be regarded as a member of the Scheduled Caste to which his forefathers
belonged. It will have to be established that such a convert has been
accepted by members of the caste claimed as one among themselves
and has thus become a member of that caste.
5. Cases of adoption:
Great care has to be exercised in dealing with cases where a person claims
to be a Scheduled Caste on the ground that he has been adopted by a Scheduled Caste person. The validity of the adoption has to be clearly established

38

CHAPTER 4. ACADEMIC

before any caste certificate can be given. It is for the party to prove his claim
by cogent and reliable evidence.
(1) The requirements of valid adoption are given in section 6 to 11 of the
Hindu Adoption and Maintenance Act, 1956 (relevant extracts of which
are attached). The actual giving and taking of the child in adoption is a
mandatory requirement and thereafter the adopted child is deemed to be
the child of his adoptive father or mother for all purposes and the child
severs all ties with the family of his or her birth. Ordinarily, no child
who has attained the age of 15 years or who is married can be given in
adoption unless there is a custom or usage applicable to the parties.
(2) In deciding whether an adoption is valid, the certificate issuing authority should satisfy himself that all the requirements of Law have been
complied with. He should also take into account the behaviour of the
child after adoption whether he physically lives with and is supported
by his adoptive parents and receives no financial help from his original
parents. In case these conditions are not satisfied, the certificate should
be refused.
(3) Where the case relates to an adoption of a married person or of a person of
the age of 15 years and above, the certificate shall be required to be given
by the District Magistrate who shall, after making due enquiries as to
the validity of the adoption and as to whether such adoption is permitted
by a custom or usage applicable to the parties, make an endorsement to
that effect on the certificate. Such custom or usage should have been
continuously and uniformally observed for a long time and obtained the
force of law among the Hindus of that particular area, or that community,
group or family provided that the custom or usage is certain and not
Unreasonable or apposed to public policy and in the case of custom or
usage in respect of a particular family, that the custom or usage has
not been discontinued. In addition it should be verified that all other
conditions for a valid adoption, including the Physical transfer of the
adopted person to the family of the. adoptive parents and that he has
severed all ties with the original parents are fulfilled.
Whether a person of Scheduled Caste origin who has embraced
Christian religion or Islam will he be treated as Scheduled Caste?
Ans: No
Can a non-Scheduled Caste or non-Scheduled Tribe person who
marries a Scheduled Caste or Scheduled Tribe person will get the
benefits meant for the Scheduled Caste or Scheduled Tribe?

4.20. SC/ST STATUS ON MARRIAGE

39

Ans: No. The guiding principle is that no person who was not a Scheduled
Castes and Scheduled Tribes by birth will be deemed to be a member of a
Scheduled Caste or Scheduled Tribe merely because he or she had married a
person belonging to a Scheduled Caste or Scheduled Tribe.
Can a Scheduled Caste or Scheduled Tribe person who marries a
non-Scheduled Castes and Scheduled Tribes person will continue
to get benefit of Scheduled Castes and Scheduled Tribes.
Ans:Yes
What shall be the status of the off spring of a couple one of whom
is a Scheduled Caste/Scheduled Tribe?
Ans: To decide the status of an off-spring of a couple where one of the
spouses is a member of Scheduled Caste/Scheduled Tribe, the crucial test
followed is to determine whether the child has been accepted by the Scheduled
Caste /Scheduled Tribe community as a member of their community and
has been brought up in that surrounding and in that community or not.
If the child has been accepted by the Scheduled Caste or Scheduled Tribe
Community and has been brought up in the surrounding of Scheduled Caste
or Scheduled Tribe spouse then, the child would be treated as Scheduled
Caste or Scheduled Tribe ,as the case may be. However, each case is to be
examined on its merit. However, in general, the following illustrations are
made:
Example I - Father - Scheduled Caste/Scheduled Tribe Mother- non-Scheduled
Caste /non-Scheduled Tribe Child- shall be Scheduled Caste/Scheduled Tribe.
Example II - Mother - Scheduled Caste/Scheduled Tribe Father - non-Scheduled
Caste/ non-Scheduled Tribe Child - shall be non-Scheduled Caste/non-Scheduled
Tribe.
Note: each case will be decided on case to case basis as per its merit.
Is a member of Scheduled Caste or Scheduled Tribe listed in the list
of one State eligible for benefits as Scheduled Caste or Scheduled
Tribe in another State/UT.
Ans: The list of Scheduled Castes and Scheduled Tribes is State/UT specific.
As such a member of Scheduled Caste or Scheduled Tribe is eligible for
benefits in his state of origin only. A member of Scheduled Caste or Scheduled
Tribe Community, who migrates to other State/UT is not entitled to get
Scheduled Caste/Scheduled Tribe benefits, from the state of migration.
Example:- A Scheduled Caste person who migrates from State of Punjab
to Rajasthan will not get the benefits extended to the Scheduled Castes of
Rajasthan but he will continue to get benefits of the State of his origin,
i.e., Punjab. But he will be eligible for benefits available under Central
Government and its agencies in the State of Rajasthan also.

40

4.21

CHAPTER 4. ACADEMIC

Guidelines for assigning teaching role to


the Ph.D. Scholars registered in the University for the Academic Session 201415

The guidelines for assigning teaching role to the Ph.D. scholar registered
in the University was notified for the Academic Session 2010-11 only, as
by the end of which, it was expected that recruitment of teachers would
be made, vide Notification No. RAc/Adm./Teaching-Ph.D. Scholars/201011/99 dated January 01/04, 2011. The same was extended for the Academic
Session 2011-12, 2012-13and 2013-14 also.
2. The departments are requesting for grant of permission for sharing of
teaching load by research scholars for the Academic Session 2014-15 because
54% enhancement in intake during the academic session 2010-11 under the
staggered implementation plan of OBC reservations the University is witnessing increase in student strength against which recruitment of teachers
could not take place so far.
3. In the light of above, the Honble Vice-Chancellor has been pleased
to extend the following approved guidelines for the Academic Session 20 1415 in accordance with the Notification No. RAc / Adm. /Teaching-Ph.D.
Scholars/2010-11/99 dated January 01/04, 2011 circulated by this office:
(a) Taking into account of the time-table made by various Departments,
the total teaching hours may be calculated. This will provide the total teaching load on the faculty/ teachers of the Department, however,
this shall not include classes engaged by the teachers in other departments/subjects/Special Courses of studies where the teachers are engaged on honorarium basis;
(b) Upto a maximum of 30% teaching load of the Department, the class
room teaching may be assigned to research scholars enrolled with it;
(c) The research scholar can be assigned to take of class room teaching independently up to a maximum of 03-04 classes per week only, preferably at
the U.G. level. The research scholar assigned teaching assistantship shall
be required to function under the supervision of the teacher concerned
whose extra load he/she is sharing;
(d) As the research fellowship schemes provide for academic work up to 10
hours of work to the research scholars, the remainder hours may be lib-

4.21. TEACHING ASSIGNMENT TO PH.D. SCHOLARS

41

erally used in other academic works as provided in the said schemes,


however, under the supervision of teachers concerned;
(e) In addition to the academic work covered in the UGC guidelines and
the class room teaching, the research scholars may also be used for invigilation work on the regular examination to the extent of 20% of the
invigilation load of the Faculty/Department and subject to the condition
that the examination hall where the research scholar is supposed to be
deputed for invigilation work has at least one permanent faculty as invigilator. Further the said research scholar shall also paid honorarium for
invigilation work at par with the honorarium paid to faculty invigilator.
(f) To motivate the research scholars for engaging the class room teaching
up to 03- 04 classes per week, of one hour duration each, the research
scholar assigned the teaching assistantship may be paid an honorarium of
Rs. 150.00 per class, in addition to their scholarship/fellowship amount;
(g) There could be a situation that man hour requirement of the Department for teaching assistantship may be much less than the total number
of scholars available with it. In such situation the screening of research
scholars for assigning the task of class room teaching, shall be the responsibility of Policy Planning Committee of the Department. While
screening the candidates/research scholars for the task, the PPC shall
ensure that the candidate/research scholar selected for teaching assistantship has adequate exposure and strength in the area where he/she
is supposed to be engaged. Priority to NET JRF/ NET (LS) qualified
candidates be given;
(h) In such centres where PPC has not been constituted as per provided ordinances, the task of screening the research scholars may be entrusted to
the Admission Committee for admission of Ph.D. scholars in the Centre
concerned.
(i) The aforesaid scheme may be made effective for the Academic Session
2014-15 only, as by the end of which, it is expected that recruitment of
teachers would be made.
(j) During this period the review of this scheme can also be simultaneously
made, so that, if it brings good results it may continue in future academic
sessions resulting in availability of spare time to the Faculty for active
research and consultancy assignment as also providing exposure to the
research scholars/teaching assistants to an experience of active class room
teaching;

42

CHAPTER 4. ACADEMIC

(k) In case the number of teaching assistantship available with in a Department is significantly high, as compared to the number of research
scholars enrolled with it, the distribution of teaching assistantship assignment should be equitable to the extent possible, however, subject
to the condition that the quality of teaching learning experience to the
students does not get adversely affected. The PPC of the Department
may be entrusted the responsibility to ensure that;
(l) As envisaged in the referred to schemes of research fellowship, research
scholars are to be engaged for various other academic tasks to the limit
of 10 hours per week. The Department should device their own mechanism to see that the services of research scholars enrolled with them are
liberally utilized for such academic works within the limit imposed for
supporting the academic activities of the Department. On method could
be to assign a group of research scholars to a mentor teacher of the Department who could liberally use their service for the defined academic
work;
(m) There could be a situation where additional teaching load of a Department could be much beyond the research scholar enrolled with it, particularly in the Institute of Medical Sciences. In such a situation, the
Department of such Institutes/Faculties may engage research scholars
enrolled in other Departments/Faculties who could be gainfully utilized
to share their extra load. Such engagement can take place in joint consultation of the two Departments concerned. However, it needs to be
ensured that ceiling of three class per week of teaching classes per research scholar norm is not breached;
(n) The recommendations of the PPC on engagement of research scholar
as teaching assistants, under this scheme, shall be submitted to the
Deputy Registrar (Academic) by 15th September 2014 (1, III, V 86 VIISemesters) and 31st December 2014 (II,IV, VI 8s VIII-Semesters) for
obtaining the approval of the Vice-Chancellor.
(o) The expenditure on payment of honorarium to teaching assistants may
be met out of R A/c - Honorarium for engagement of teachers/retired
teachers head of account where additionality, if needed, could be provided.
4. This issues with the approval of the Vice-Chancellor.

4.22. CATCH-UP CLASSES

4.22

43

Catch-up Classes/ Extra Classes for exposure of students to requisite hours of


teaching-reg.

As you are aware that fully automated counseling module has been implemented for the first time during the academic session 2014-15. Due to various
issues emanating from the first implementation of the automated system, the
academic session has got delayed by about two weeks. The reasons for delay, necessary corrective action required for future and plausible action plan
for dealing with some of the issues emanating from its implementation has
been discussed in detail during the meeting of the University Admission Coordination Board (UACB) in its meeting held on 4th September 2014 and
subsequently in the meeting of the Directors of the Institutes and the Deans
of the Faculties held under the Chairmanship of the Vice-Chancellor on the
6th September 2014.
2. During the aforesaid meetings, it was gathered that classes in some
of the Faculties/ Departments/Colleges have started from the 2nd and 3rd
week of August 2014 after significant number of students joined the courses on
declaration of 1st and 2nd admission lists. Thereafter, subsequent rounds of
admission lists have also been declared to fill up the vacant seats. Resultantly,
some students have joined the courses after the commencement of classes. It
was also gathered that teaching in other courses has started even later. The
views evolved during the said meeting call for taking measures for exposure
of students to requisite hours of teaching, as per credit requirement of the
course, to make good the shortfall in teaching days.
3. Accordingly, the Vice-Chancellor has ordered that the Deans of the
Faculties shall ensure that catch-up classes are organized for such students
as have joined the course after the commencement of classes on declaration
of subsequent rounds of admission lists. Similarly, extra classes be organized
in such courses in which the commencement of classes is noted to be delayed
in comparison with the previous years, so as to ensure, that students are
exposed to requisite hours of teaching-learning.
(Vide No. RAc/Acad./2014-15/ 13426 Date: September 9, 2014)

44

4.23

CHAPTER 4. ACADEMIC

Committee to assess the viability of Students Union (under Presidential system)


in BHU

It is for the information of all concerned that the Vice-Chancellor has kindly
agreed to constitute a Committee to assess the viability of Students Union
(under Presidential system) in the Banaras Hindu University on the basis
of suggestions and representations that may be received from the students /
student groups.
2. The Committee will have teachers, students, representative of student
groups and constitutional experts, as its members and will hold consultations
with all the stakeholders.
3. The Committee will start functioning after the constitution of Student
representative body of the University for the Academic session 2014-15 as per
notification no. RAc/Meeting/Student Council Ordinance/2014-15/16231
dated 14.10.2014 and will submit its recommendation by the end of March
2015 for consideration of Academic Council and the Executive Council.
(Vide No. RAc/Meeting/Student Council Ordinance/2014-15/16946 dated
October 16, 2014 from the Registrar )

4.24

Last Date of Fees deposition of fee for


promotional cases.

In continuation to this office letter No. RAc/Adm./11/2014-15/10370 dated


25.07.2014, RAc/Adm III/2014-15/11765 dated 18.08.2014, RAc/Adm./11/
2014-15/12210 dated 26.08.2014, RAc/Adm./11/2014-15/13483 dated 11.09.2014
and RAc/Adm./I112014-15/14311 dated 22.09.2014 and RAc/Adm./11/201415/15554 dated 07.10.2014 to the subject mentioned above. I am directed
to inform you that the last date for deposition of fees for UG/PG (Odd
semester) & all Diploma courses for the session 2014-15 has been further
extended upto 30.10.2014
(Vide No. RAc/Adm./II/2014-15/16945 dated 16.10.2014 from the Asstt.
Registrar (Acad.))

4.25

Hostel Manual

The Hostel Manual of the University as recommended by the Academic Council vide ACR No. 67 dated 05.03.2012 duly approved vide Executive Council

4.26. RESEARCH AND DEVELOPMENT COMMITTEE

45

vide ECR No. 218 dated 29.06.2014 was circulated to the Director of the
Institutes/Dean of the Faculties for wide circulation amongst the departments/Centres of the Institute/Faculty vide office letter/circular No. RAc
/ M tg/ EC-29.06.14 / 218/ Hostel Manual/2014/10225 dated 23.07.2014.
The Hostel Manual is also available on the BHU Website (www.bhu.ac.in)
for information and download.
2. It is requested that the Coordinators/ Administrative Wardens/ Wardens may kindly be apprised of the availability of Hostel Manual on the
Website for download and implementation. The boarders of the hostels may
also be informed of the provisions of the Hostel Manual.
(Vide No. RAc/Mtg/EC-29.06.14/218/Hostel Manual/2014/17799 dated
27.10.2014 from the Asstt. Registrar (Acad.))

4.26

Research and Development Committee


constituted

As per discussion held in the meeting of the Universitys Consultative Committee on 28:.10.2014, the Honble Vice-Chancellor has been pleased to constitute the Research & Development Committee consisting of the following
:
1. Prof. Sanjay Kumar, Deptt. of English, Faculty of Arts Chairman
2. Prof. Avijit Sen, Deptt. of Agronomy, IAS Member
3. Prof. R.K. Asthana, Deptt. of Botany, Faculty of Science Member
4. Prof. Anurag Mohanty, Deptt. of Political Science, Faculty of Social
Sciences Member
5. Dr. N.V. Chalapathi R., Deptt. of Geology, Faculty of Science Member
6. The Dy. Registrar (Development) Member Secretary
The Terms of Reference of the Committee is as follows:
(i) To advise teachers in formulating the research projects for submission
of the different funding agencies and help them in sanction of the project.
(ii) To identify the thrust areas of research in the University in consonance
with the Schemes/Policies in consultation with the different faculties and
coordinating and implementing in the wings of administration.
(iii)To help formulate future development plan of the University, prepare
proposals for the same and coordinate with different sources of funding for
undertaking with a due approval of the component authorities / officers of
the University.
(Vide No. RAc/Mtg./ Res. & Dev. Committee/2014/18705 dated
31.10.2014 from the Registrar )

46

4.27

CHAPTER 4. ACADEMIC

Academic Affairs Committee (Undergraduate) constituted

As per discussion held in the meeting of the Universitys Consultative Committee on 28.10.2014, the Hon7ble Vice-Chancellor has been pleased to constitute the Academic Affairs Committee (Undergraduate) consisting of the
following :
1. Prof. J.P. Srivastava, Department of Plant Physiology, Instt. of Agricultural Sciences : Chairman Member
2. Prof. Madhoolika Agrawal, Department of Botany, Faculty of Science :
Member
3. Prof. Kavita Shah, Institute of Environment & Sustainable Development
: Member
4. Prof. D.P. Verma, Faculty of Law : Member
5. Prof. R.C. Panda, Deptt. of Vyakaran, Faculty of SVDV : Member
6. Prof. Anjan Chakravarty, Deptt. of Applied Arts, Faculty of Visual Arts
: Member
7. Prof. S.P. Srivastava, Faculty of Commerce : Member
8. Prof. Sunil Kr. Singh, Faculty of Education : Member
9. Prof. H.C. Chaudhary, Faculty of Management Studies : Member
10. Prof. Ashok Kaul, Deptt. of Sociology. Faculty of Social Sciences :
Member
11. Prof. Raj Kumar, Deptt. of Hindi, Faculty of Arts : Member
12. Prof. B.K. Singh, Deptt. of Physics, Faculty of Science : Member
13. Shri Dhrub Kumar Singh, Deptt. of History, Faculty of Social Sciences :
Member
14. Prof. Rajesh Shah, Faculty of Performing Arts : Member
15. Prof. Sushma Tripathy, MMV : Member
16. Prof. Devendra Kumar, Deptt. of Ceramic Engineering, IIT(BHU) :
Member
17. The Joint Registrar (Academic) : Member Secretary
The Terms of Reference of the Committee is as follows:
(i) To come up with general requirements for 3 year undergraduate programs to prepare students with better knowledge & skills.
(ii) To allow students to take courses across departments and faculties to
promote interdisciplinarity.
(iii) To permit change of subjects/area by students after joining.
(iv) To suggest examination reform keeping semester system in mind, for
example, as related to scheduling, conduct and evaluation of exams.
The Committee is requested to first produce an approach paper through

4.28. COMMITTEE FOR SAKSHAM

47

discussions by 5th January, 2015 which would be placed in the Academic


Council. Curricular framework & semester structure would be worked out
next for approval by Academic Council.
(Vide No. RAc/Mtg./Acad.Aff.Comm.(UG)/2014/18704 Dated : 31.10.2014
from the Registrar)

4.28

Committee to prepare road map for implementing SAKSHAM constituted

The UGC had constituted a Task Force to review the existing arrangements
for th safety and security of girls & women on the campuses of institutions
of higher learning. The Task Force has submitted its report titled as SAKSHAM and recommended a number of measures for ensuring the safety of
women and programmes for gender sensitization on campuses. To implement the aforesaid recommendations of the Task Force in the University, the
Honble Vice-Chancellor has been pleased to constitute a committee consisting of the following to work out a road-map of action of the University and
to sensitize the management and the teachers of the University and affiliated
colleges:
1. Prof. Anjoo Sharan Upadhyay, Department of Political Science, Faculty
of Social Sciences : Chairman
2. Prof. Chandana Haldar, Department of Zoology, Faculty of Science :
Member
3. Dr. Ranjana Sheel, Department of History, Faculty of Social Science :
Member
4. Dr. Shweta Prasad, MMV : Member
A copy of the UGC D.O. letter No.91-3/2013 (TFGS) dated 28th August,
2014 is printed on overleaf for information and necessary action.
(Vide No. RAc/Mtg./MHRD/SAKSHAM/2014/ 18616 Dated : 29 10.2014
from the Registrar)

Chapter 5
Administration
5.1

Appointment of Hostel Wardens

Hostel Wardens be appointed with utmost care and after taking the Hostel
Coordinator, Students Advisor, Dean of Students and Chief Proctor into
confidence.
Hostel Wardens be appointed only for the prescribed period of 3 years.
(Decision taken in Sr. Officers Committee Meeting - April 16, 2013
communicated vide letter No. R/GAD/ Misc/ 143/ SOCM/ 33094 dated
28th Oct., 2013)

5.2

Advisory Committee of the International


Centre re-constituted

Chairman Prof. H.B. Srivastava, I.S.A. & Chairman, International Centre


Members Prof. A.P. Singh, Coordinator, Intl. Collaborations & Students Affairs; Prof. Shio Kumar Singh, Deptt. of Zoology; Prof. Mallickarjun Joshi, Ex-ISA & Chairman, Intl. Centre; Admin. Warden, Intl. House
Complex; Dr. A.K. Singh, Dy. Registrar & Secty. to V.C.
Secretary Sri L. B. Patel, Section Officer, Intl. Center
(vide circular No. R/GAD/International Centre/34022 dated 1.11.2013)
48

5.3. PARKING IN HOSTEL PREMISES

5.3

49

Parking of two wheelers/ bikes in hostel


premises

The residents/ students of respective hostels be instructed to keep their vehicles in the concerned hostel premises (not inside the hostel).
Further, the Coordinators/ Admin. Wardens/ Wardens of hostels are also
advised to explore the location of construction of cycle/ bike stand, if not
available, in each hostel, in consultation with Supdt. Engineer, UWD, BHU.
(Vide notification No. R/GAD/Misc./ 24/ 32924 dated 25.10.2013)

5.4

Horticulture unit will observe 6 day week

As the services of Malis working in Horticulturist unit are of time bound


nature 6 day week is implemented with immediate effect.
Accordingly the notification No. R/GAD/Work(64-A)/2230 dated 22.06.2013
be treated as partially modified.
(No. R/GAD/Committee(64-A)/35385 dated 13.11.2013)

5.5

Notification for preparing List of Donors

All the Directors of Institutes/Deans of Faculties/ Heads of Departments/


Offices/ The Hony. Manager, Sri Vishwanath Temple/ The Finance officer/
The Dy. Registrar (Estates) and the Incharges of auxiliary Units of the
University are requested to arrange to provide the list of doners who have
donated incash/ property/ land or in any other form either to the BHU or
specifically to their Institute/ Faculty/ Department/ Office/ Unit.
The list will be used to invite the donors on various occasions/ functions/
ceremonies.
The list is to be submitted within a weeks time.
(Vide Notification No. R/GAD/Misc./47/35667 dated 14.11.2013)

5.6

Stress Management and Counseling Centre set up

A Stress Management and Counseling Centre has been set up on the first
floor of the building of the Office of the Dean of Students. Prof. Sanjay
Gupta, Head, Deptt. of Psychiatry has been appointed as Coordinator of

50

CHAPTER 5. ADMINISTRATION

the centre and the centre will function on all working days from 4.00 p.m. to
6.00 p.m. for the students of the University.
The needy university staff can also avail the guidance facility from this
centre.
(Vide notification No.R/GAD/II - Coord.25(B)/2272 dated 12.11.2013)
Position of Co-coordinator, Career Guidance and Counseling cell
dispensed
With the establishment of Stress Management and Counseling Centre the
position of Co-coordinator, Career Guidance and Counseling Cell stands dispensed with immediate effect.
(Vide notification No.R/GAD/II - Coord.25(B)/2272 dated 12.11.2013)

5.7

Revised guidelines of UGC for determining admissibility of Pay and Allowances


for the purpose of granting Study Leave
to the University and College Teachers

The Executive Council vide ECR No. 137 dated August 17, 2013 has approved the revised guidelines for determining pay and allowances for the
purpose of granting study leave to a teacher who is expected to receive scholarship/ fellowship or any other kind of financial assistance as communicated
by the UGC vide letter No. F.1-6/2012 (PS) dated 7th June, 2013.
(Vide circular No. AB/Teaching Leave (L)/35551 dated November 14,
2013.)

5.8

Guidelines for implementation of Graphic


Identity of Brand BHU

New and modified Graphic Identity of Brand BHU were issued in partial
modification to notification No. R/ GAD/ Amend. Act and Statutes/ 18323
dated 18th July, 2013.
(Vide Circular No. R/GAD/Amend. Act & Statutes/35465 dated 13th
November, 2013 from Dy. Registrar - GAD)

5.9. GRIEVANCE REDRESSAL CELL SET UP

5.9

51

Grievance Redressal Cell set up

To provide prompt and effective redressal of grievances of the Teachers, Students and Non-Teaching staff of the University a Grievance Redressal Cell
has been set up. It will function from Room No. 119-A, First Floor, Central
Office.
Teachers, Students and Non-teaching staff of the University are advised
to submit their grievances, if any, to the Dy. Registrar, Grievance Redressal
Cell, BHU.
(Vide Notification No. R/GAD/Grievance Redressal Cell/36604 dated
22.11.2013 of Dy. Registrar (GAD))

5.10

Acceptance of Self-attested documents

The Second Administrative Reforms Commission in its 12th Report titled


Citizen centric Administration The Heart of Governance has recommended adoption of self-certification provision for simplifying procedures as
communicated by the Secretary to the Government of India, Ministry of
Personnel, Public Grievances and Pensions, Deparatment of Administrative
Reforms & Public Grievances.
With a view to promote the citizen friendly method, the provision for
self-certification of documents like marksheet, birth certificate etc. be made,
in phased manner, wherever possible instead of asking for an attested copy
of the documents by a Gazetted Officer or filling of affidavits. Under the
self-attestation method, the original documents are required to be produced
at the final level.
(Vide notification No. R/GAD/Comm(30)/366662 dated 22.11.2013 of
Dy. Registrar (GAD))

5.11

Appointments

1. Prof. G.L. Shah has been appointed as Head of the Department of


Anatomy, Institute of Medical Sciences w.e.f. 16.11.2013 for a period
of 3 years.
2. Prof. R.R. Jha, Deptt. of Politaical Science has been appointed as
Dean, Faculty of Social Sciences w.e.f. 16.11.2013 for a period of three
years or till the date of his superannuation whichever is earlier, under
the provision of Statute 9(1). (Prof. Chandrakala Padia, has been

52

CHAPTER 5. ADMINISTRATION
appointed as Vice-Chancellor of Maharaja Ganga Singh University,
Bikaner.)
3. Prof. (Ms.) Mridula Sinha has been appointed as Head, Department
of Painting, Faculty of Visual Arts w.e.f. 27.11.2013, for a period of
three years.
4. Prof. Ram Chandra Shukla has been appointed as Head, Department
of Radio-Diagnosis & Imaging, IMS with immediate effect (19.11.2013)
for a period of three years, under the provision of Statute 25(4)2.
5. Prof. M.K. Agrawal has been appointed as Head, Department of
Otorhinolaryngology (ENT), IMS w.e.f. 26.11.2013 for a period of three
years or till the date of his superannuation, whichever is earlier, under
the provision of Statute 25(4)2.
6. Dr. M.K. Natarajan has been appointed as Head, Department of German Studies, Faculty of Arts with immediate effect for a period of
3 years under the provision of Statute25(4)4. (Vide notification No.
R/GAD/II-HOD(17)/42436 dated 03.01.2014)
7. Prof. Bijaya N. Mukhopadhya has been appointed as Head of the
Department of Shalakya Tantra w.e.f. 08.01.2014 for a period of three
years.
8. The Dean, Faculty of Ayurveda, IMS shall act as the Head, Department
of Vikriti Vigyan w.e.f. 08.01.2014 till further orders.
(Vide Notification No. R/GAD/II-HOD/42965 dated 06.01.2014 )
9. Consequent to resignation of Prof. Ali Mehdi from the post of Dy.
Chief Proctor, Dr. Anand Chaudhary, Deptt. of Rasa Shastra has
been appointed as Dy. Chief Proctor with immediate effect.
Dr. Rajnish Singh, Faculty of Law has been appointed as Proctor with
immediate effect.
(Vide Notification No. R/GAD/III-29/42966 dated 06.01.2014)

10. Prof. Rakesh Pandey has been appointed as Head, Department of


Psychology, Faculty of Social Sciences w.e.f. 22.01.2014 for a period of
3 years (under Statute 25(4)2.)
11. Prof. B.R. Maurya has been apponted as Head, Department of Soil
Science & Ag. Chemistry, I.Ag.Scs. w.e.f. 01.02.2014 for a period of 3
years (under Statte 25(4)2).

5.11. APPOINTMENTS

53

12. Prof. Hira Lal Prajapti has been appointed as Head, Department of
Applied Arts, Faculty of Visual Arts w.e.f. 22.01.2014 for a period of
3 years (under Statute 25(4)3).
(Vide notification No. R/GAD/II-HOD/44294 dated 20.01.2014)
13. Prof. V.K. Chandola has been appointed as Head, Department of Farm
Egineering, Instt. of Ag. Sciences w.e.f. 1.02.2014, for a period of 3
years (under Statute 25(4)2).
14. Prof. Alok Jha, Deptt. of Animal Husbandry & Dairying, has been
appointed as Coordinator, Centre of Food Science & Technology w.e.f.
03.02.2014 for a period of three years. (Vide No. R/GAD/II- Coordinator (CFST)/45100 dated 24.01.2014)
15. It is notified for information of all concerned that the Vice-Chancellor
has been pleased to appoint Dr. A. Singhal, Assistant Professor, Deptt.
of Computer Science, Faculty of Science BHU posted at Rajiv Gandhi
South Campus, Barkachha, as Asstt. Co-ordinator, Computer Centre, RGSC for Internet and related services, with immediate effect till
further orders.
(Vide R/GAD/Comm.99/ , of date: 17.04.2014 from the Dy. Registrar
(GAD))
16. The Vice-Chancellor has been pleased to appoint Prof. Ramadevi Nimmanapalli, Professor and senior Consultant, Veterinary and Animal
Sciences in Institute of Agricultural Sciences, BHU as Professor - in Charge, Veterinary and Animal Sciences, Barkachha, with immediate
effect till further orders.
(Vide No. R/GAD/Prof. Incharge Veterinary and Animal Science/10822
dated 19.06.2014 from the Dy. Registrar (General Administration))
17. In exercise of powers conferred under the Statute 25(4) 4, the ViceChancellor has been pleased to appoint Dr. Manoj Kumar as Head
of the Department of Forensic Medicine, Institute of Medical Sciences,
BHU, with immediate effect for a period of three years.
(Vide No.R/GAD/II-HOD(5)/4528 dated 6.5.2014 from the Dy. Registrar (General Administration))
18. Consequent upon the proceeding on deputation of Prof. Alok Jha, Coordinator, Centre of Food Science and Technology, Institute of Agricultural Sciences, BHU, the Vice-Chancellor has been pleased to appoint

54

CHAPTER 5. ADMINISTRATION
Prof. S.P. Singh, Department of Horticulture, Institute of Agricultural
Sciences as the Coordinator of the Centre of Food Science and Technology, Institute of Agricultural Sciences, BHU, with immediate effect.
(Vide No. R/GAD/II-Coordinator(CFST) dated 2.5.2014 from the Dy.
Registrar (GAD))

19. The Vice-Chancellor, BHU in exercise of the powers under Statute 4(2)
of BHU has been pleased to order that Prof. Vinay Kumar Singh, Department of Hindi, Faculty of Arts, RHU shall perform the duties of the
Office of the Registrar, Banaras Hindu University with immediate effect
till further orders, in addition to his duties as Professor, Department
of Hindi, Faculty of Arts, BHU.
(Vide No. AB/2-A-/13547 , of date 08.07.2014)
20. Consequent upon the appointment of Prof. Vinay Kumar Singh, Dean
of Students as the Registrar, BHU, the Vice-Chancellor has been pleased
to appoint Prof. M.K.Singh, Department of Ophthalmology, Institute
of Medical Sciences, as the Dean of Students with immediate effect till
further orders.
(Vide No. GAD/111-30/13546 ; of date 08.07.2014)
21. In terms of detailed agenda note for video conference conducted by
the Secretary, (Higher Education, Ministry of Human Resource Development, Shastri Bhawan, New Delhi on 8th August, 2014, the ViceChancellor has been pleased to appoint Prof. K.K.Singh, Department
of Statistics, Faculty of Science, BHU, as Nodal Officer, BHU. The
Nodal Officer will coordinate with all agencies that determine global
ranking and will upload all the information related to the University.
Further, as per orders, the Nodal Officer will also look after the work
of Coordinator, Computer Centre, BHU, with immediate effect.
(Vide No. R/GAD/Misc./59/ 18915 dated 18.8.2014)
22. Consequent upon the acceptance of resignation of Prof. Ravi P. Singh
from the Deanship of the Faculty of Agriculture, I.Ag.Scs., the ViceChancellor, under the provision of Statute 9 (1), has been pleased to
order that Prof. A. Vaisharnpayan Deptt. of Genetics & Plant Breeding will act as Dean, Faculty of Agriculture, I.Ag. Scs. With immediate
effect for a period of three years.
(Vide No. R/GAD/11-Dean (12)/ /8573 ; of date: 13.08.2014)

5.11. APPOINTMENTS

55

23. The Vice-Chancellor, under the provision of Statute 9 (1), has been
pleased to order that Prof. (Ms.) Kavita Shah, Faculty of Environment
& Sustainable Development will act as Dean, Faculty of Environment
& Sustainable Development, BHU with immediate effect for a period
of three years.
24. In exercise of powers conferred under the provision of Statute 25 (4) 2 &
8, the Vice-Chancellor has been pleased to appoint Prof. (Ms.) Kavita
Shah as Head of the Department of Environment & Sustainable Development, Faculty of Environment & Sustainable Development, BHU,
with immediate effect for a period of three years.
(Vide No. R/GAD/II - Dean & Head/ 18598 dated 13.8.2014)
25. Consequent upon completion of the term of Dr. Lalji Singh as ViceChancellor, Banaras Hindu University and in compliance to the letter
No.1/1/2011-Desk(U)(Part) dated 21.08.2014 of Government of India,
Ministry of Human Resource Development, Department of Higher Education, Prof. Vinay Kumar Singh, Registrar, shall carry on the current
duties of the Vice-Chancellor with immediate effect until the new ViceChancellor enters upon the Office in terms of the provisions contained
in section 7B(5) of the BHU Act.
(Vide No. AB(DR-Admin.)/2014-15/19637 of date: August 22, 2014)
26. It is notified for information of all concerned that the Vice-Chancellors
tirNerRre pleased to nominate Dr. Ajay Kumar, Assistant Registrar,
Faculty of Commerce, BHU as Member Secretary, Women Grievance
Cell, BHU with immediate effect in place of Dr. Sunita Chandra,
Deputy Registrar, I.Ag.Sc., BHU (on deputation).
The Notification No. R/GAD/Misc/Com.(40)/30803 dated 11.10.2013
stands partially modified accordingly.
(Vide No. R/GAD/Misc/Com.(40)/20256 dated 26/28.8.2014)
27. The Vice-Chancellor, under the provision of Statute 9 (1), has been
pleased to order that Prof. Naresh Kumar, Department of Dentistry
will act as Dean, Faculty of Dental Science, IMS, BHU with effect from
10.09.2014 for a period of three years.
28. In exercise of powers conferred under the provision of Statute 25 (4)
2 & 8, the Vice-Chancellor has been pleased to appoint Prof. Naresh
Kumar as Head of the Department of Dentistry, Faculty of Dental

56

CHAPTER 5. ADMINISTRATION
Science, IMS, BHU, with effect from 10.09.2014 for a period of three
years.
(Vide No. R/GAD/11 -DEAN & HEAD (15)/21131 dated 3.09.2014)

29. In pursuance to the letter No.1-1/2011-Desk(U) Part, dated 03.09.2014


of the Government of India, Ministry of Human Resource Development,
Department of Higher Education, New Delhi, Prof. Rajeev Sangal,
Director IIT(BHU) shall hold the additional charge of the post of the
Vice-Chancellor, Banaras Hindu University w.e.f. 03.09.2014 (AN) in
addition to his own duties till a new Vice-Chancellor is appointed on
regular basis.
(Vide No. R/PS/2014-15/21239 of date: 03.09.2014)
30. Consequent upon sudden demise of Prof. G.L. Shah, Head, Department of Anatomy, IMS, the Vice-Chancellor, has been pleased to appoint Prof. S.N. Shamal as Head, Department of Anatomy, IMS with
immediate effect for a period of 3 years under the provision of Statute
25 (4) 2.
(Vide No. R/GAD/II - HOD (65) / 22245 ; of date 10.09.2014)
31. The Vice-Chancellor, BHU, in supersession to notification no. AB/2A-/13547 of date 08.07.2014, and in exercise of the powers conferred
under Statute 4(2) of BHU, has been pleased to order that Dr. K.
P. Upadhyay, Controller of Examinations shall perform the duties of
the office of the Registrar, Banaras Hindu University with immediate
effect (05.09.2014 AN) till further orders, in addition to his duties as
Controller of Examinations, Banaras Hindu University.
(Vide No. AB/2-A-/21703 of date: 05.09.2014)
32. In accordance with the provisions contained in Statute 3 of Banaras
Hindu University, the Executive Council at its meeting held on September 11, 2014 has been pleased to appoint Prof. Kamal Sheel, Department of Foreign Languages, Faculty of Arts as Rector, Banaras Hindu
University; with immediate effect.
(Vide No.AB/EC/1392 Dated: September 11, 2014 )
33. Consequent upon the acceptance of request of Siddharth Singh to relieve him from the responsibility of Headship of the Department of Pali
& Buddhist Studies, Faculty of Arts in terms of Statute 25(4)5, the
Vice-Chancellor, has been pleased to appoint Prof. (Ms.) Priti Kumar
Dubey as Head of the Department of Pali & Buddhist Studies, Faculty

5.11. APPOINTMENTS

57

of Arts w.e.f.22.09.2014 for a period of 3 years under the provision of


Statute 25 (4) 2.
(Vide No. R/GAD/II - HOD (16)/22802 ; of date 19.09. 2014)
34. In suppression to this office Notification No. R/GAD/Misc./59/18915,
dated 18.8.2014, the Vice-Chancellor has been pleased to appoint Prof.
Sanjay Kumar, Department of Physics, Faculty of Science as Coordinator, Computer Centre, with immediate effect till further orders.
Further, Prof. Sanjay Kumar shall work as the Coordinator, Computer Centre in addition to his own duties as Professor, Department of
Physics, Faculty of Science.
(Vide No. R/GAD/II-Coordinator/Computer Centre/ 22586 ; of date:
15.09.2014)
35. Consequent upon the acceptance of resignation . of Prof. Sudhakar
Singh from the Coordinatorship of Bhojpuri Adhyayan Kendra, Faculty of Arts, the Honble Rector, vide his order dated 16th September,
2014, has been pleased to appoint the following Faculty members as
Coordinator/Co-Coordinator of Bhojpuri Adhyayan Kendra, Faculty
of Arts for a period of three years with immediate effect :
1. Prof. Sadanand Sahi, Deptt. of Hindi Co-ordinator, Faculty of Arts
Coordinator
2. Prof. Awadesh Pradhan, Dcptt. of Hindi, Faculty of Arts Cocoordinator
(Vide No. RAc/Mtg./Coordinator-BAK/2014 /14265 Dated : 19.09.2014)
36. In exercise of powers conferred under the Statute 25 (4) 2, the ViceChancellor has been pleased to appoint Prof. Anil Kumar Singh as
Head of the Department of Dravyaguna, Faculty of Ayurveda, IMS,
BHU, with effect from 01.10.2014, for a period of three years.
37. In exercise of powers conferred under the Statute 25 (4) 2, the ViceChancellor has been pleased to appoint Prof. Harikesh B. Singh as
Head of the Department of Mycology & Plant Pathology, I. Ag. Scs.,
BHU, with effect from 01.10.2014, for a period of three years.
38. Consequent upon the acceptance of request of Prof. (Ms.) Priti Kumar Dubey to relieve her from the responsibility of Headship of the
Department of Pali & Buddhist Studies, Faculty of Arts in terms of
Statute 25(4)5, the Vice-Chancellor, has been pleased to appoint Prof.

58

CHAPTER 5. ADMINISTRATION
P. Dubey as Head of the Department of Pali & Buddhist Studies, Faculty of Arts with immediate effect for a period of 3 years or till the
date of his superannuation whichever is earlier under the provision of
Statute 25 (4) 2.
(Vide No. R/GAD/II - HOD (16)1 23109/13493 dated 26.09.2014)

39. The Vice-Chancellor has been pleased to nominate Prof. Sanjay Kumar, Department of Physics, Faculty of Science, BHU, as Coordinator,
MOOCs (Massive Open Online Courses) Programmee in BHU with
immediate effect.
(Vide No. R/GAD/Coordinator(MOOCs)/ 23901 ; of date: 30.09.2014)
40. Consequent upon the acceptance of the request of Dr. U. S. Dwivedi,
Professor, Department of Urology, IMS to relieve him from the responsibility of Medical Superintendent, S.S.Hospital, BHU, the ViceChancellor has been pleased to appoint Dr. Kailash Kumar, Professor,
Department of General Medicine, IMS to perform the duties of the
Office of the Medical Superintendent, S.S.Hospital, BHU in terms of
Statute 6(A)(2), till further orders. This shall be in addition to his normal duties as Professor, Department of General Medicine & Professor
In-charge, Blood Bank, SSH.
Further, Dr. Kailash Kumar, Professor, Department of General Medicine,
IMS will also look after the duties of Officer-on-Special Duty, Trauma
Centre in place of Dr. D. K. Singh, Professor, Department of Anaesthesiology, IMS, till further orders. This comes into force with immediate
effect.
(Vide No. AB/14-P/MS-(SSH)-2014/ 26473 of dated: 15.10.2014)
41. Consequent upon the acceptance of resignation of Prof. (Ms.) Neelam
from the Headship of the Department of Prasuti Tantra, Faculty of
Ayurveda, IMS in terms of Statute 25(4)5, the Vice-Chancellor, has
been pleased to appoint Prof. (Ms.) Manjari Dwivedi as Head A of the
Department of Prasuti Tantra, Faculty of Ayurveda, IMS with immediate effect for a period of 3 years or till the date of her superannuation
whichever is earlier under the provision of Statute 25 (4) 2.
(Vide No. R/GAD/I1 - HOD (90) / 27113 of date 20.10. 2014 from
Dy. Registrar (GAD))
42. Consequent upon acceptance of request of Prof. M.S.Pandey to relieve him from the responsibility of Professor Inchange, BHU Press,

5.12. SIX DAY WEEK IN SSS

59

Publication Cell and the Coordinator, BHU Telephone Directory-2014,


the Vice-Chancellor has been pleased to appoint Prof.Rakesh Raman,
Department of Economics, Faculty of Social Sciences, as Professor Incharge, BHU Press, Publication Cell and the Coordinator, BHU Telephone Directory-2014, with immediate effect.
(Vide No. R/GAD/II-Prof.1/C/BHU Press/ 4392 dated 17.10.2014
from the Dy. Registrar (GAD) )

5.12

Sanitary & Support Services to observe


Six Work-day per week system

Henceforth, the Sanitary & Support Services shall observe Six work-days per
week system for the purpose of smooth functioning.
The Notification No. R/GAD/Comm(64-A)/2230 dated 22.06.2013 be
modified accordingly.
(Vide notification No. R/GAD/Comm(64-A)/38684 dated 5.12.2013 of
Dy. Registrar (GAD))

5.13

Modified Guidelines for the implementation of Graphic Identity of Brand BHU


in Black or Blue

Guidelines for the Implementation of Graphic Identity of Brand BHU in


Black or Blue, have been notified vide No. R/GAD/Amend. Act and
Statutes/35465 dated 13.11.2013. Adherence of the said guidelines while
making official correspondances/ letter head pads etc. inside and out side
be strictly followed. The guidelines along with softcopy of the above are
available on the BHU web site www.bhu.ac.in.

(One of the modified logo is given above)

60

CHAPTER 5. ADMINISTRATION

(Vide circular No. R/GAD/Amend. Act and Statutes/37343 dated 27th


November, 2013 from the Dy. Registrar (GAD))

5.14

UGC-NET examination on 29.12.2013

The UGC-NET examination has been scheduled on 29.12.2013 (Sunday) in


the University Campus. Therefore, all the Directors/ Deans/ Heads of the
Institutes/ Faculties/ Departments were requested not to scheduled any examination on the above date.
(Vide notification No. R/GAD/Mis./72-IV/37524 dated 28.11.2013 of
Dy. Registrar (GAD))

5.15

Information about state-wise staff position

Vide circular No. AB/CC/Employee detail/38345 dated 3/4.12.2013 the


Registrar requested all the Head of the offices to provide information about
state-wise existing Teaching & other academic/ Non-Taching staff positions
as on 01.01.2013 on the prescribed format by 10th December, 2013 to the LTC
Cell, RO (Admin.). The information is required by the University Grants
Commission, New Delhi.

5.16

Information about TATA Telephones

The Dy. Registrar (GAD) vide circular No R/GAD/TTSL/ dated 10.12.2013


requested to provide the details of TATA telephones installed in their departments to GAD every month by 25th to streamline/ facilitate proper functioning of TATA telephones in various Institutes/ Departments/ Centres/
Offices/ Units. For this purpose a proforma was developed and circulated.

5.17

Admin. Wardens/ Wardens of Hostel


will be appointed by the Vice-Chancellor

Vide notification No. AB/19-A/Wardens/ Gen./2013-14/40624 dated 19.12.2013


of the Registrar it was notified that henceforth Admin. Wardens / Wardens
and Coordinators of Hostels will be appointed in accordance with the rule
position vide Ordinance 16.6(a).

5.18. APPOINTMENT OF WARDENS

61

The Directors of Institutes / Deans of Faculties and Principal, MMV are


requested to recommend the panel of names of teachers for Admin. Wardens
/ Wardens/ Coordinator on the proforma developed for this purpose.
Admin. Wardens / Wardens in multi-faculty hostels will be appointed on
the recommendation of the Dean of Students.

5.18

Rule Position - Appointment of wardens/


Admin. Wardens

Ordinance 16.6 (a) The Wardens shall be appointed by the Vice-Chancellor


on the recommendations of the Principal of the College/Directors of Institutes/Deans of the Faculties concerned, from amongst the members of the
staff of the College/Institute/Faculty to which that Hostel is attached. One
Warden may be appointed by the University for about 100-120 students.
If the number of students increases beyond 120, a second Warden may be
appointed by the University.
Extracts from Notification No. AB/19-A-46/9246 dated 26-061996 [in interpretation of Ordinance 16.6 (a)] Further the ViceChancellor shall appoint an Admin. Warden for every hostel. In the event
of the hostel entitled to only one position of Warden, the Warden shall be
designated as Admin. Warden. Wherever there are more than one Wardens,
one of them shall be designated as Administrative Warden. The tenure of
the Administrative Warden shall not ordinarily exceed three years unless
otherwise extended by the Vice-Chancellor under exceptional circumstances.
Extracts from Notification No. AB/19-A-Gen.13867 dated 19-052000 [in interpretation of Ordinance 16.6 (a)] It is observed in many
cases that the Deans/Principal/Directors casually recommended extension
of term of the present incumbents for Warden/Admin. Wardenship. As a
result thereof, these set of teachers continue to hold those positions for a long
period while others however efficient/dynamic may they be, do not get any
chance of exposure to the niceties of hostel administration.
Normally, the Deans/Principal/Directors shall not recommend the present
incumbents of Wardens/ Admin. Wardens of hostels for extension beyond
their valid tenure/term of appointments except in a few cases on merit. Other
teachers on merit should also be given chance to get an exposure and prove
their efficiency in hostel administration.

62

CHAPTER 5. ADMINISTRATION

Efforts should be made as far as possible to synchronize the handing


over/taking over of the charge of Warden/Admin. Wardens during the summer vacation. This would help the new incumbents to get them acquainted
with the hostel rules, regulations and niceties of hostel administration.

Ordinance 16.7 Subject to his continuing as an employee of the University


a teacher shall hold the office of the Warden for a term of three years unless
earlier relieved of his duties as the Warden by the Vice-Chancellor.
Provided that the Vice-Chancellor may renew the appointment of a teacher
as the Warden for an additional term.

Extracts from Notification No. AB/19-A-4619246 dated 26-061996 [in interpretation of Ordinance 16.7] But this renewal would
appear to be inevitable only under exceptional circumstances such as nonavailability of suitable replacement or when the number of members of the
Faculty is very less or due to any other compelling reasons.

5.19

List of Holidays for Calendar Year - 2014


declared

Vide circular No. R/GAD/ Misc./50 (Holidays-2014) of the Dy. Registrar


(GAD) the list of holidays and restricted holidays to be observed in the
University during the calendar year 2014 have been circulated.

5.20

National Voters Day to be celebrated


on January 25, 2014

As per decision taken in the meeting held on 14.12.2014 under the chairmanship of the District Election Officer, Varanasi, the University will observe
National Voters Day on January 25, 2014. On this occasion various programmes like elocution etc. will be organized at Institute/ Faculty / College
/Department level in the University to encourage participation in voting by
the students.
(Vide circular No. R/GAD/Misc./73/40542 dated 18.12.2013 of the Dy.
Registrar (GAD))

5.21. CENTRAL ANIMAL ETHICAL COMMITTEE

5.21

63

Central Animal Ethical Committee of


the University reconstituted

The Central Animal Ethical Committee of the University has been reconstituted with immediate effect as follows :=Chairperson : The Dean, Faculty of Medicine, IMS
Members : The Dean, Faculty of Laq; Prof. R. Patnaik, School of Biomdical Engineering, IIT; Prof. P.V. Sharma, Department of Pharmaceutics, IIT;
Prof. D.P. Singh, Deptt. of Animal Hushabdary & Dairying, I.Ag.Sc.; Prof.
C. Haldar, Deptt. of Zoology, Faculty of Science; Prof. Ashok Kumar, School
of Biotechnology, Faculty of Science; Prof. S. Shamal, Deptt. of Anatomy,
IMS; Prof. Gopal Nath, Deptt. of Microbiology, IMS; Prof. M.B. Mandal,
Deptt. of Physiology, IMS; Dr. Sushil Kumar, Veterinary Officer, Central
Animal House, IMS; and Representative of CPCASEA (Committee for the
purpose of Control and Supervision of Experiments of Animals)
(Vide Notification No. R/GAD/Com.(79)/40127 dated 16.12.2013 from
the Dy. Registrar (GAD))

5.22

Amendment to Ordinance 11.A regarding the process of recruitment of teaching positions

Executive Council vide its Resolution No.141 dated 17th August, 2013 has
amended the Ordinance 11.A regarding the process of recruitment of teaching
position in the University as under:
II.6) Applicants may update their qualifications and other academic achievements etc. (for API/ Quality score) by logging-in in the portal using
their login ID and password till cutoff date as prescribed under the
particular Rolling advertisement. Applicants are not allowed to update their application beyond the cutoff date. However, if the post
remains unfilled till next cut-off date, the candidates will be permitted to update their applications by that cutoff date. The eligibility of
candidate for a particular round of selection shall be decided as on the
cutoff date of that round.
III.1.1(c) Any person who himself/herself is an applicant for a position, shall not
form part of the FAC-1. No substitution against any vacant slot in
FAC-1 shall be made.

64

CHAPTER 5. ADMINISTRATION

III.1.2(e) To continuously examine and process the eligible applications as and


when received for short-listing. However, no application received prior
to a cutoff date shall remain pending with the FAC-1 after the 60th
day from cutoff date which shall be the last day of FAC-1 round for
the respective round of selection. In case FAC-1 failed to complete
the process of selection within 60 days from the cut-off date, the ViceChancellor will be empowered to constitute a Special Committee to
complete the process of selection.
V.(h) Candidates called for interview may be reimbursed travel expenses (ACIII Tier, within India). Candidates for the post of Professor may be
reimbursed -travel expenses by AC-II Tier.
III.1.1.vi.) SC/ST nominee Member
III.1.1) Constitution
xxxx
Further provided that :
xxxx
(h) In case of any such post for which constitution of FAC-I is not covered in
these ordinances, the Vice-Chancellor shall be empowered to constitute
FAC-I for that post.
(Vide No. R/GAD/Amend.Ordinance-11.A/ 41578 Dated: 30.12.2013)

5.23

Amendment to Ordinance 11 A - Recruitment of teaching positions

Executive Council vide its Resolution No.53 dated 29th July, 2012 has already
amended the Ordinance 11.A regarding the process of recruitment of teaching
position in the University as circulated vide no.R/GAD/Amend.Ordinance11.A/48614 dated 13.02.2013. Further the said Ordinance has again been
amended partially as under:
III.1.2 (c) Inviting reference letters for short-listed applicant only from referees.
III.1.4 (ii) Obtaining reference letters from the referees suggested by the shortfisted applicant only; the FAC-I, if desired, may also obtain views from
other authority/authorities, who may be in a position to provide reference on the basis of personal knowledge of the applicant.

5.24. TRANSFERS

65

III.1.4(xi) The FAC-I shall prepare the final merit in order of the short listed
candidates based on the API score and Quality Score. The said components shall have following relative weightages for deriving the overall
score of a candidate/applicant:
a). API score : 43%
b). Quality score: 57%.
(Vide No. R/GAD/Amend.Ordinance-11.A/ 42050 Dated: 01.01.2014)

5.24

Transfers

The following transfers have been made on January 20, 2014 :


1. Sri M.L. Kanaujia, Dy. Registrar R.O. (Finance) to R.O. (AAdmin.Teaching)
2. Dr. R.K. Upadhyay, Dy. Registrar Management to R.O. (Finance)
3. Sri Rajan Srivastava, Dy. Registrar IQAC to Trauma centre
4. Ms. Swati Biswas, Asstt. Registrar R.O. (Finance) to IQAC
5. Sri R.C. Prasad, Asstt. Registrar MMV to Management
6. Sri Kali Prasad, Asstt. Registrar SS Hospital to R.O. (Finance)

5.25

Appointment of Contractual Staff

To mitigate the constraints faced by the various sectors of the University due
to shortage of manpower, the persons engaged on contractual basis from the
approved panels of the University were granted extension of their contract
period on yearly basis up to 31st December, 2013 with mandatory breaks.
Since all such contractual extension period has expired on 31st December 2013, therefore, all concerned are requested to send proposal alongwith
their recommendation/justification to the undersigned for consideration of
contractual engagements afresh for 2014 in the prescribed format in respect
of the persons working under their control, subject to their satisfactory performance during the last period of engagement.
The above recommendations should reach the office of the undersigned
latest by 16th January, 2014 positively, else it will be presumed that no
further extension of contractual engagement is required and subsequent request shall not be entertained under any circumstances.

66

5.26

CHAPTER 5. ADMINISTRATION

Cash collection of charges from BHU


employees for treatment in SS Hospital
to be stopped

It has been observed that the practice of cash collection of charges towards various investigation, Room rent for special ward and Bed charges for
CCU/ICU etc. from the BHU employees and their dependents subsequently
reimbursement thereof causes not only overload for the staff attached for but
also creates problems to other patients.
The Vice-Chancellor while reviewing the system, has been pleased to order that henceforth, the practice of cash collection for treatment charges,
inter alia, operation charges/various diagnostic test charges/investigation
charges/Room rent for special ward/Bed charges for CCU/ICU etc. for treatments undertaken in Sir Sunder Lai Hospital by the BHU employees and their
dependents be dispensed with and procedures be adopted on similar lines to
other charges which are not collected at the counter.
(Vide R/GAD/Med./Inv & RR Charges/43851 dated 13.01.2014)

5.27

Central Animal Ethical Committee of


the University re-constituted

Vide notification no. R/GAD/Comm.(79)/44137 dated 17.01.2014 the Central Animal Ethical Committee of the University has been re-constituted as
follows :
Chairman : The Dean, Faculty of Medicine, IMS
Members : The Dean, Faculty of Law; Prof. R. Patnaik, School of
Biomedical Engg., IIT(BHU); Prof. Sanjay Singh, Deptt. of Pharmaceutics, IIT(BHU); Prof. D.P. Singh, Deptt. of Animal Husbandary & Dairying, I.Ag.Scs.; Prof. C. Haldar, Deptt. of Zoology, Faculty of Science; Prof.
Ashok Kumar, School of Biotechnology, Faculty of Science; Prof. S. Shamal,
Deptt. of Anatomy, IMS; Prof. Gopal Nath, Deptt. of Microbiology, IMS;
Prof. M.B. Mandal, Deptt. of Physiology, IMS; Dr. Sushil Kumar, Veterinary Officer, Central Animal House, IMS; Representative of CPCASEA
(Committee for the purpose of Control and Supervision of Experiments of
Animals).
Secretary : The Dy. Registrar, I.M.S.

5.28. PPP CELL REORGANIZED

5.28

67

Press, Publicity and Publication Cell reorganized

In partial modification of notification No. R/GAD/PPP Cell Estab./4152


dated 29.04.2013, it is notified that in view to modernize BHU Press, the
Vice-Chancellor has been pleased to approve the following structural and
administrative changes :
(i.) The Publication Division and the BHU Press Division be merged and
named as Press and Publication Division which will be housed at BHU
Press building by relocating the Publication Division (in front of LD
Guest House) to the BHU Press building. The combined division will
be headed by Prof. M.S.Pandey, Department of English.
(ii.) The Conveners of the four divisions, namely, Press and Publication
Division (formed by merging the erstwhile Publication Division and
BHU Press Division). Website Division, Design Studio Division and
Information Centre Division (erstwhile Souvenir Outlet Division) shall
be the administrative and financial heads of their respective divisions.
The Conveners shall now be designated as In-charge of the respective
divisions.
The Conveners of each division shall be authorized to make the proposals/submit progress report of their division directly to the Vice-Chancellor
for consideration.
Further, the Chairman, PPP Cell shall bear the administrative and financial responsibilities of Public Relations and Media Division.
(No: R/GAD/PPP Cell/44878 dated 22.01.2014 from the Asstt. Registrar (GAD))

5.29

Festival Advance for Holi 2014

The non-Gazetted employees of the University whose Grade pay does not exceed Rs.4,800/- p.m. are eligible for sanction of festival advance @ Rs.3,750/each. Accordingly, applications on prescribed format are invited from the desirous employees of the University for sanction of festival advance for Holi
2014. The completed application forms in all respect should reach the Recovery Section, Finance Office, Central Registry, positively by 15.02.2014 for
Holi2014 fr the purpose of verification of dues.
(Vide notification No. R/GAD/II-Festival Adv./2014/45189 dated 24.01.2014)

68

5.30

CHAPTER 5. ADMINISTRATION

Appointment of Nodal Officer, Complaints


Committee and Member Secretary, Complaints Committee

It is notified for information of all concerned that the Vice-Chancellor has


been pleased to appoint Dr. Padmini Ravindranath, Associate Professor,
Economics Section, MMV, BHU, as Nodal Officer, Complaints Committee,
BHU, with immediate effect in place of Dr. Sunita Chandra, Dy.Registrar,
I.Ag.Scs, BHU.
Further, as per orders, Dr. Ajay Kumar, Assistant Registrar, MMV,
BHU, has been appointed as Member Secretary, Complaints Committee,
BHU, with immediate effect in place of Ms. Swati Biswas, Assistant Registrar
(Accounts), BHU.
The Notification No. R/GAD/Misc/Comm. (40)/30802 dated 11.10.2013
stands partially modified accordingly.
(Vide notification No. R/GAD/Misc/Comn. (40)/ dated 00.02.2014 from
Dy. Registrar (GAD))

5.31

Appointment of Professor in-Charge, Dairy


Farm

In supersession to the earlier notification No. AB/18-A-General/6889 dated


13/05/2013, it is notified that the Vice-Chancellor has been pleased to appoint Dr. Ramadevi Nimmanapalli, Professor (Veterinary Microbiology),
Faculty of Veterinary & Animal Sciences (RGSC), Instt. of Agricultural Sciences as Professor In-charge of the Dairy Farm in place of Dr. Jai Singh,
Professor, Department of A.H. & Dairying, Instt. of Ag. Sciences with
immediate effect, till further order.
(Vide notification No. AB/18-A-General/50581 dated 18.02.2014 from
Dy. Registrar (Admin. Teaching))

5.32

Entitlement of LTC

It is notified that the employees who has completed one year of continuous
service on substantive post on the date of journey in terms of GOI LTC Rule
- 7 (i) are entitled to get LTC facility as per rule irrespective of the Head of
account of payment of salary either R account or Development account.
This issues with the approval of the Vice-Chancellor.

5.33. LTC BLOCK 2010-2013 EXTENDED

69

(Vide circular No. R/LTC/Misc./ dated 07.02.2014 from Dy. Registrar


(LTC cell))

5.33

LTC Block 2010-2013 extended

It is notified for the information of all the employees (who are not availed
their LTC journey in particular block 2010-2013) may avail in the grace
period (one year 01.01.2014 to 31.12.2014) for LTC Block 2010-13.
(Vide circular No. R/LTC/Misc./ dated 07.02.2014 from Dy. Registrar
(LTC Cell))

5.34

Updating University Telephone Directory

The Vice-Chancellor has expressed his desire to update the University Telephone Directory and a new edition of Telephone Directory-2014 be printed
and published soon with a view to make communication uninterrupted particularly in emergency needs and also to facilitate the University community.
Prof. MS. Pandey, Department of English, Faculty of Arts & Professor Incharge, BHU Press, has been nominated as coordinator for upgradation of
the Telephone Directory. He may further have the liberty to take help from
some of the Faculty Members as he deems fit to the objectives.
(Vide no. No.R/GAD/Misc./123/ ; of date: 01.04.2014 from Dy. Registrar (GAD))

5.35

Revision of rates of remuneration of Contractual Workers

The Vice-chancellor has been pleased to approve the revision of the existing
rates of remuneration of Contractual Workers of the following categories as
noted against each.
The revised rates shall be applicable w.e.f. 1.1.2014

70

CHAPTER 5. ADMINISTRATION
Sl.
No.
1.

Category of the Contractual Existing


Rate Enhanced rate
Workers
w.e.f. 1.4.2011
w.e.f. 1-1-2014
Group D ( Non Teaching) Rs. 8610/-p.m.
Rs. 9470/- p.m.
Non High School
2.
Group D ( Technical) Non Rs. 9060/-p.m.
Rs. 9970/- p.m.
High School
3.
Group D ( Technical & Rs. 10570/-p.m. Rs.
11630/Non Technical) High School
p.m.
Passed/MTHS
4.
Machineman Gr.-III
Rs.10730/- p.m. Rs.11800/- p.m.
5.
CAD Operator, Casual Rs. 10880/-p.m. Rs.11970/- p.m.
Worker for Degree writing
, Computer Typist, Instructor(Mountaineering),
Programme Assistant
6.
Handset Mechanic
Rs. 11480/-p.m. Rs.12630/- p.m.
7.
Office Assistant, Computer Rs. 11630/-p.m. Rs.12800/- p.m.
Personnel, Office Assistant
cum Computer Personnel,
Driver
8.
Lady House Keeper
Rs. 12690/-p.m. Rs.13960/- p.m.
9.
Stenographer, Junior Pujari Rs.14950/-p.m.
Rs.16450/- p.m.
10. Fine Mechanic, Pharmacist, Rs. 17070/-p.m. Rs.
18780/Lab. Demonstrator, Rep.m.
search Assistant, MRI Technical Assistant, Semi Professional Assistant.
11. Assistant Curator, Medi- Rs. 20390/-p.m. Rs.
22430/cal Social Worker, Software
p.m.
Professional, Staff Nurse
(Vide No. AB/NT-I/ Cont. Wages/341 of date 03-4-14 from the Asstt.
Registrar (Admin- NT))

5.36

SAKSHAM - Safety and security of girls


& women on campus

It is notified for information of all concerned that the UGC has constituted
a Task Force to review the existing arrangements for the safety and security
of girls & women in particular and of the entire youth in general on the
campuses of institutions of higher learning. The Task Force has submitted

5.36. SAKSHAM

71

its report titled SAKSHAM which has been released by the Honble Minister
of Human Resource Development on 12th February, 2014. The Report has
recommended a number of measures for ensuring the safety of women and
programmes for gender sensitization on campuses that we need to implement.
The recommendations of the report is being given overleaf with the request to kindly arrange to get it implemented speedily in true sprit to realise the Governments commitment towards Gendere Justice, Equity and
Access on all campuses and the need to institutionalize policies of zero tolerance for overt and structural gender based discrimination and violence.
The soft copy of the Report has already been uploaded on the UGC website at www.ugc.ac.in as informed by the Chairman, UGC, New Delhi vide
D.O.No.F.1-67/2013 (Cm.) dated 19th February, 2014 addressed to ViceChancellor.
The Vice-Chancellor, while considering the matter, has been pleased to
nominate the Principal, MMV & Chairperson, Complaints Committee, BHU,
for the purpose and the responsibility of implementing the recommendations
of the report is being assigned to her with immediate effect.
RECOMMENDATIONS
6.1 Setting up a Gender Sensitization Unit within the UGC. This will act as
a nodal division to give effect to the policy ofrzero tolerance of gender based
violence on campuses of colleges and Universities. The unit will be tasked
with the responsibility to :
1. Assist and support universities and colleges to meet mandatory requirements to end gender based violence and harassment including provisions for the safety of women students and employees on campuses.
2. Provide going assistance and oversight for the functioning of the Complaints Committees Against Sexual Harassment on Campuses and also
to monitor their compliance with the requirements of the Sexual Harassment Act of 2013.
3. Produce materials for courses and workshops on issues pertaining to
gender sensitization, sexual harassment and legal literacy with the help
of recognized experts in the field and make these available to all constituent universities and colleges. A UGC handbook with directives,
guidelines and course and workshop materials to be prepared.
4. To ensure that regular training programmes including workshops and
short term courses on gender sensitization become an on-going activity
within both the curricular and co-curricular spaces.

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CHAPTER 5. ADMINISTRATION
5. Provide information on research work, publications and lecture material
with regular updates. A website and on line courses be also developed
by the unit.
6. Maintain an updated directory of experts and trainers with detailed
coordinates for dissemination to HEIs.
7. Ensure that all institutions under 12(f) and 12 (b) submit an annual Gender Audit of their campuses to the GUC. The modalities and
specifics of the audit (including format for submission) may be detailed
by the Unit in consultation with experts, teachers students and members of civil society. This should be a requirement along the lines of
Annual Submission of Accounts. The unit will also be responsible for
maintaining a log of complaints and the redress processes adopted by
universities in response to complaints.
8. Provide legal advice and guidance to HEls that is in consonance with
the larger policy framework of non-discrimination that recognizes that
gender based violence often gets exacerbated at the intersections of the
multiple fault lines of caste, class, religion and disability.

(Vide No.R/GAD/Com(40)/II/ 1851 ;of date: 11.04.2014 from the Dy.


Registrar (GAD))

5.37

Re-constitution of Core Committee of


International Centre for admission of International Students

The Vice-Chancellor has been pleased to re-constitute the Core Committee


of the International Centre for admission of International Students as follows:
1. Prof. H.B.Srivastava, International Stu- Chairman
dents Advisor & Chairman, International
Centre
2. Prof. A.P.Singh, Coordinator, Intl. Col- Member
laborations & Students Affairs
3. The Dean of concerned Faculties (For Ex-Officio Member
UG,PG, Diploma & Certificate Courses)
4. The Head of concerned Department (For Ex-Officio Member
PG & Diploma)
5. Admission/Appropriate Committee of the Ex-Officio Member
Faculty/ Department concerned

5.38. CONFIRMATION OF EMPLOYEES

73

(Vide No. IC/ Core Committee/ 2013-14/ Dated: 17.04.2014 from Registrar )

5.38

Instructions regarding confirmation of


employees only at the entry level

The Executive Council at its meeting held on 5th February, 2014 considered
the issue regarding conirmation of employees only at the entry level and
provision of Police Verification of the Compassionate Appointees at par with
the regular Non-teaching employees appointed by RAC and resolved vide
E.C.R. No. 178 dated 5th February, 2014 as under :
RESOLVED that the order of the Vice-Chancellor approving
the recommendations of the Departmental Promotion Committe
of the main registry regarding confirmation of employees only at
the entry level and provision of Police verification of the compassionate appointees at par with the regular non-teaching employees
appointed by RAC be approved.
Accordingly, all the Departmental Promotion Committees of BHU are
hereby directed to adhere with the procedure laid down by the Executive
Council vide its resolution No. 178 dated 5th February, 2014 referred to
above.
(Vide No. AB/CC/ECR-Conf.-PVR/2014/9222 dated 11.6.2014 from the
Registrar)

5.39

Management Committee for Working Women


Hostel

The Management Committee for Working Women Hostel of the University


(which is already under the administrative and financial control of the Dean
of Students) is reconstituted as under with immediate effect.
1. Dean of Students Chairman
2. Coordinator, Working Women Hostel Member
3. Administrative Warden, Working Women Hostel Member
4. One Representative of SC/ST from amongst faculties Member

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CHAPTER 5. ADMINISTRATION
5. Assistant Registrar (Spl. Fund) (FOs Nominee) Member
6. Section Officer, DSW Office Member Secretary

This issues with the approval of the Vice-Chancellor.


(Vide No. R/GAD/Misc./24-II/8055 dated 03.06.2014 from the Asstt.
Registrar (GAD))

5.40

University Sports Board

The Vice-Chancellor has been pleased to order that the existing University
Sports Board shall continue for one more term of 2 years with effect from 1st
July, 2014.
1. Prof. S.V.S. Raju, Department of Entomology & Agricultural Zoology,
Institute of Agricultural Sciences, BHU Vice-President
2. Dr. R.N. Singh, Dy. Director (Physical Education), IMS, BHU
General Secretary
3. Dr. M.M. Pal, Dy. Director, University Sports Board, BHU Secretary
4. Dr. Abhimanyu Singh, Assistant Professor, Department of Physical
Education, Faculty of Arts, BHU Secretary
Further, the Vice-Chancellor has also been pleased to nominate the following for a period of 2 years with effect from 1st July, 2014:
1. Prof. Guru Prasad, Department of Animal Husbandry & Dairying (as
RGSC representative) as a member of University Sports Board, BHU.
2. Dr. Nirmala Horo, Associate Professor, Department of Physical Education, Faculty of Science, BHU, (as SC/ST representative) as a member
of the University Sports Board, BHU
(Vide No. R/GAD/Misc./30(USB)/8366 from Dy. Registrar (General
Administration))

5.41. LOK SABHA ELECTION - 2014

5.41

75

University closed for Lok Sabha Election 2014

The University shall remain closed on Monday, the 12th May, 2014 on account
of general election to the Lok Sabha-2014. However, the essential sectors will
function as usual.
(Vide No. R/GAD/Misc./50/4619 dated 6.5.2014 from the Dy. Registrar
(GAD))

5.42

Amendment Section 19, BHU Act

It is notified that as communicated by Shri S.B.Prasad,Desk Officer, Government of India, MHRD vide his letter No.F-4-56/2011-Desk(U) dated 13.08.2013,
following amendment in Section 19, after sub-section (3) has been carried out
in the BHU Act, 1915.
(4) Every Statute, Ordinance or Regulation made under this
Act shall be published in the Official Gazette.
(5) Every Statute, Ordinance or Regulation made under this Act
shall be laid, as soon as may be after it is made, before each House
of Parliament, while it is in session, for a total period of thirty
days which may be comprised in one session or in two or more
successive sessions, and if, before the expiry of the session immediately following the session or the successive sessions aforesaid,
both Houses agree in making any modification in the Statute,
Ordinance or Regulation or both Houses agree that the Statute,
Ordinance or Regulation should not be made, the Statute, Ordinance or Regulation shall thereafter have effect only in such
modified form or be of no effect, as the case may be; so however, that any such modification or annulment shall be without
prejudice to the validity of anything previously done under that
Statute, Ordinance or Regulation.
Accordingly the Section 19 of BHU Act 1915 has been amended to read
as under :19. Power to make Regulations :
(1) The authorities of the University may make Regulations consistent with this Act, the Statutes and the Ordinances -

76

CHAPTER 5. ADMINISTRATION
(a) laying down the procedure to be observed at their meetings and the number of members required to form a
quorum;
(b) providing for all matters which by this Act, the Statutes
or the Ordinances are to be prescribed by the Regulations ; and
(c) providing for all matters solely concerning such authorities or committees appointed by them and not provided
for by this Act, the Statutes or the Ordinances.
(2) Every authority of the University shall make Regulations
providing for the giving of notice to the members of such
authority of the dates of meetings and of the business to be
considered at meetings and for the keeping of a record of the
proceedings of meetings.
(3) The Executive Council may direct the amendment, in such
manner as it may specify, of any Regulation made under this
section or the annulment of any such Regulation.
Provided that any authority of the University which is dissatisfied with any such direction may within two months
of the date of such direction, appeal to the Visitor, whose
decision thereon shall be final.
(4) Every Statute, Ordinance or Regulation made under this
Act shall be published in the Official Gazette.
(5) Every Statute, Ordinance or Regulation made under this
Act shall be laid, as soon as may be after it is made, before each House of Parliament, while it is in session, for a
total period of thirty days which may be comprised in one
session or in two or more successive sessions, and if, before
the expiry of the session immediately following the session
or the successive sessions aforesaid, both Houses agree in
making any modification in the Statute, Ordinance or Regulation or both Houses agree that the Statute, Ordinance or
Regulation should not be made, the Statute, Ordinance or
Regulation shall thereafter have effect only in such modified
form or be of no effect, as the case may be; so however, that
any such modification or annulment shall be without prejudice to the validity of anything previously done under that
Statute, Ordinance or Regulation.
(Vide No. R/GAD/Amendment BHU Act 1915/26262 dated 9.9.2013)

5.43. CONTRIBUTION OF ONE DAY SALARY

5.43

77

Appeal for contribution of one day salary


for J & K flood relief

The entire country is deeply aggrieved by the havoc caused in the form of
floods in Jammu & Kashmir. This natural calamity has caused extreme
damages to the lives and properties and thousands of people have become
homeless. Destruction and misery caused by the natures fury present a
picture of despair and heart rending experience. The Central Government,
State Governments and many social organizations are extending their help
to the people of Jammu & Kashmir areas. Banaras Hindu University family
has always been active and in forefront in extending its help and co-operation
for the cause of helping needy people in such natural disasters.
Accordingly, as a token of our support and assurance that we all stand
firmly behind our affected fellow citizens, in their time of distress and pain,
an appeal is hereby made to the University community to come forward to
help the people by donating their one days pay to the Prime Ministers
National Relief Fund. The deductions shall be made from the salary bill of
September, 2014 by the Finance Officer and Bank Draft will be sent to the
Prime Ministers National Relief Fund.
Those teaching and non-teaching employees who are not willing to contribute one days pay may immediately give their refusal in writing to his/her
Head of the Department/Office and the concerned Head of the Department
shall forwarded a consolidated list of persons not willing to contribute to the
Electronic Data Cell by 25.09.2014 failing which it will be presumed that
they agree for above contribution.
(Vide No. R/GAD/Misc./95/22770 , of date: 18.09.2014)

5.44

Advance for purchase of Motor Car/ Personal Computer / Two Wheeler

It is notified for information of all concerned that the University is considering


to grant advance for purchase of new Motor Car/ Personal Computer/ Two
Wheeler and Bicycle within the resources available. Accordingly, applications
are invited on prescribed format (enclosec) from the desirous employees of
the University who fulfill the eligibility criteria mentioned overleaf for grant
of advances for purchase of new Motor Cars/ Personal Computers/ Two
Wheelers and Bi-Cycles.
The application forms complete in all respect on the prescribed format
duly verified and forwarded by the concerned controlling officer may be sub-

78

CHAPTER 5. ADMINISTRATION

mitted in this office on or before 15th September, 2014. The rate of interest
and other conditions of sanction of advance and mode of recovery of such
advances would be at par with Government of India Rules.
It is clarified that mere fulfilling the eligibility criteria will not bestow
any right for sanction of advance and submission of incorrect information in
application form will not only led tc rejection of application form at any stage
but will also make the concerned individual liable to disciplinary action.
The cases of relaxation in eligibility criteria in genuine cases may be
considered administratively, depending upon availability of fund.
A copy of this notification along with the application form is also available
on the internal website of the university.
(Vide No. GAD/Misc./122/18203 dated 08.08.2014)

5.45

Regarding Special Casual Leave on the


day of polling i.e. 13.09.2014 (Saturday)
for Bye-Election to Legislative Assembly -387, Rohaniya, Varanasi District,
U.P.

It is notified for information of all concerned that in terms of .M.F.No.12/7/2014JCA 2 dated 3rd September, 2014 of Ministry of Personnel, Public Grievances
and Pensions (Department of Personnel & Training), Government of India,
North Block, New Delhi, the employees of the University who is ordinarily a
resident of Rohaniya constituency, Varanasi District and registered as a voter
shall be granted special casual leave on the day of polling Le. on 13.09.2014
(Saturday) for casting their votes in Bye-Election to Legislative Assembly,
387, Rohaniya, Varanasi District, U.P.
This issues with the approval of the Vice-Chancellor.
(Vide No. R/GAD/Misc/50/22283 dated 10 September 2014)

5.46

Gomti Hostel

It is notified for information of all concerned that the newly constructed


Gomti Girls Hostel in Triveni Complex has been inaugurated and is functional from the current Academic Session 2014-15.
All are requested to make correspondence directly to the Administrative
Warden Gomti Girls Hostel (Triveni Complex).

5.47. SWATCHCHA BHARAT ABHIYAN

79

(Vide No. R/GAD/Misc./24(II)/21714 Dated:05 September, 2014)

5.47

Swatchcha Bharat Abhiyan on October


2, 2014

In the Independence Day address to the nation this year, the Honble Prime
Minister announced the launch of Swachcha Bharat Abhiyan on 2 October,
2014, the birth anniversary of Mahatma Gandhi, the Father of the Nation.
You will agree that a campaign of the magnitude envisioned by the Prime
Minister requires societal mobilization and participation and that educational
institutions, especially the institutions of higher learning, can play a major
catalytic role in achieving this laudable goal.
The Secretary, Department of Higher Education, Ministry of Human Resource Development, Government of India, New Delhi vide his letter dated
21.09.2014 has requested to each and every institution to actively participate
in this national endeavour and suggested that though some preliminary activities can be initiated from 25 September, 2014, the formal launch with a
function be scheduled on 2 October, 2014 and that activities continue for the
entire month of October and even beyond so that sustainable solutions are
put in place to attain the goal of Swachcha Bharat.
An indicative list of activities enumerated by Ministry of Human Resource
Development that could be undertaken by the university is as follows :
1. Formal launch of the Swachcha Bharat Abhiyan on 2 October, 2014.
2. Awareness building i.e.organize debates, essay competition, photo exhibition and project work on the theme of sanitation, public hygiene
and waste management from 25 September to 30 October 2014 and
beyond.
3. Ensuring cleanliness not only within the institution but also in its environs, Students, including National Service Scheme (NSS) volunteers
and the National Cadet Corps.(NCC), faculty and other staff could
adopt a village/cluster of villages or an urban locality in the vicinity
of your institution to undertake a cleanliness drive with the support of
Panchayats/Nagar Parishads/district administration. Students volunteering to clean streets and educating the public about public sanitation
including the campaign against open defecation and waste management
would be a powerful social message that could help in changing the

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CHAPTER 5. ADMINISTRATION
mindset of communities. Before and after snap shots of the project areas could be an effective tool in documenting and assessing the nature
of progress made.
4. Above all, universities and colleges being thought leaders of society,
could play a leadership role in chalking out long term sustainable action
plans in collaboration with other stakeholders for cleanliness.

The above notification further observes that dealing with this important
societal health and sanitation issue is a great opportunity for all institutions
of higher learning to demonstrate their commitment to bringing about change
both in attit,udes and in practice and to lead by example.
The Vice-Chancellor, while considering this important national endeavour, has been pleased to order that effective activities be undertaken in the
Banaras Hindu University immediately in consonance with above directives.
Accordingly, all the Directors of Institutes/ Deans of Faculties/Heads
of Departments/offices/units/ Admin.Warden/ Wardens of Hostels are requested to please arrange to prepare a road map for the purpose and ensure
its effective implementation.
Cooperation of all concerned is solicited in this endeavour.
(Vide No. No. R.GAD/Misc/ 45/ 23858 of date: 29.09.2014)

5.48

Association of SC/ST Teachers with Admission Committee / Selection Committee / Departmental Promotion Committee / Hostel Allotment Committee/ Inquiry Committee etc.

In continuation to the letter No. Sct/Misc/X/1494-95 dated 14.08.2013, I


am directed to send herewith the updated list of Teaching Staff under SC
and ST category for the purpose of association with Admission Committee/Selection Committee/Departmental Promotion Committee/Hostel Allotment Committee/ Inquiry Committee etc.
You are, therefore, requested to take necessary action in the matter as
per list attached while convening the meetings of the above Committees.
(No. Sct/Misc/X/2233 ; Dated:29.09.2014)

5.49. COMMITTEE FOR STUDENTS COUNCIL

5.49

81

Committee for suggesting amendments


required in the reframed Ordinances
governing the constitution of the BHU
Students Council, 2012

The re-framed Ordinances governing the Constitution of Bi-IU Students


Council, 2012 were considered and approved by the Academic Council and
the Executive Council of the University vide ACR No.22 of 24t1 February
2013 arid ECR No.144 of 17th August 2013, respectively. However, the University has been receiving representations on the said Ordinances from time
to time. In view of the representations received, the students/students groups
of the University has been asked to suggest such amendments in the Ordinances, by 20th October 2014, as are compliant with the recommendations
of the Lyngdoh Committee and the orders dated 11.12.2012 of the Honble
Supreme Court of India in Civil Appeal No.8983-84 of 2012. It has also been
decided that the University would get the suggestions examined in a time
bound manner by a Committee. A press release dated R/PS/274 dated 10th
October 2014 to the said effect was issued by the University.
2.Accordingly, the Honble Vice-Chancellor has been pleased to constitute a Committee consisting of the following to discuss the representations
received from the students/student groups and to make its recommendations
on the amendments required in the reframed Ordinances governing the constitution of the BHU Students Council, 201:
1. Prof. V.K. Kumra, Department of Geogra- Chairman
phy, Faculty of Science
2. The Chief Proctor
Member
3. The Dean of Students
Member
4. Prof. Rakesh Raman, Department of Eco- Member
nomics, Faculty of Social Sciences
5. Prof. P.K. Singh, Faculty of Law
Member
6. Dr. D.K. Ojha, Department of A.I.H.C. & Member
Arch., Faculty of Arts
7. Dr. R.S. Singh, Department of Chemical En- Member
gineering, IIT (BHU) :
8. Shri Mayank Narian Singh, Deputy Registrar Member Secretary
(Admin.- Teaching)
3. The Committee shall submit its recommendations to the Vice-Chancellor
by 31st October 2014, positively.
( Vide No.RAc/Meeting/ Student Council Ordinance/ 2014-15/ 16150

82

CHAPTER 5. ADMINISTRATION

dated October 13, 2014 from Registrar )

5.50

Re-constituted Committee for suggesting amendments required in the reframed


Ordinances governing the constitution
of the BHU Students Council, 2012

The following is in supersession of the Notificaton No. RAc/Meeting/StudentCouncil Ordinance/2014-15/16150 dated 13.10.2014.
2. The Honble Vice-Chancellor has been pleased to constitute a Committee consisting of the following to discuss the representations received from
the students/student groups regarding Students Union and to make its recommendations on the amendments required, if any, in the said ordinances:
1. Prof. J.P. Srivastava, Department of Plant Chairman
Physiology, Institute of Agricultural Sciences
2. The Chief Proctor
Member
3. The Dean of Students
Member
4. Prof. Mallickarjun Joshi, Department of Ge- Member
ology, Faculty of Science
5. Prof. P.K. Singh, Faculty of Law
Member
6 Dr. D.K. Ojha, Department of A.I.H.C. & Member
Arch., Faculty of Arts
7 Dr. R.S. Singh, Department of Chemical En- Member
gineering, IIT (BHU)
8. Shri Mayank Narayan Singh, Deputy Regis- Member Secretary
trar (Admin.- Teaching)
3. The Committee shall submit its recommendations to the Vice-Chancellor
by 31st October 2014, positively. 4. All efforts will be made to complete the
due process for approving the amended ordinances and holding the elections
by end of November 2014.
( Vide No.RAc/Meeting/ Student Council Ordinance/ 2014-15/ 16231
dated October 14, 2014 from Registrar )

5.51

Proctorial Board Reconstituted

The Vice-Chancellor has been pleased to re-constitute the Proctorial Board


of the University, as under, with immediate effect:

5.52. BHU GRAPHIC IDENTITY


Position in Board / Name
Dy. Chief Proctor
1. Prof. H.N. Prasad
2. Prof. J.P. Singh
3. Prof. R.N. Kharwar
4. Prof. Amit Rastogi
5. Prof. Geeta Rai
Proctor
1. Prof. Prem Shanker Sonkar
2. Dr. Vinay Kumar Pandey
3. Dr. Abhimanyu Singh

83
Department / Facility / Institute
Deptt. of Library and Information Science
Faculty of Commerce
Deptt. of Botany, Faculty of Science
Deptt. of Orthopedics, IMS
(Professor of Education), MMV

Faculty of Education
Faculty of S.V.D.V.
Deptt. of Physical Education,
Faculty of Arts
4. Dr. Praveen Prakash
Institute of Agricultural Sciences
5. Dr. Manushi Srivastava
Deptt. of Community Medicine,
IMS
6. Dr. M. Ansari
Deptt. of Surgery, IMS
7. Dr. Rajesh Bansal
Faculty of Dental Science, IMS
8. Dr. Rajnish Kumar Singh
Faculty of Law
9. Dr. Ranjit Pratap Singh
Deptt. of All-IC & Arch., Faculty
of Arts
10. Dr. Shivji Gupta
Deptt. of Shalya, Faculty of
Ayurveda, IMS
11. Dr. Sonali Singh
Deptt. of Political Science. Faculty of Social Sciences
The aforesaid faculty members shall work in their respective capacities in
the Proctorial Board as mentioned above in addition to their normal duties
in the concerned departments.
(Vide No:R/GAD/III-29/ 4362 ; of date 15.10.2014 from Dy. Registrar
(GAD))

5.52

Usage of BHU Graphic Identity Programme

It has been reported that the use of BHU Graphic Identity Programme (new
Logo, Edited Seal with Bilingual Logotype etc.) for branding of BHU as notified vide No.R/ GAD/Amend.Act and STATUTES/5016 dated 06.05.2013,
No.R/GAD/ Amend Act and Statutes/ 18323, dated 18.07.2013 and subsequent guidelines issued vide No. R/ GAD/Amend.Act and Statutes/35465

84

CHAPTER 5. ADMINISTRATION

dated 13.11.2013 and No.R/GAD/Amend.Act and Statutes/ 37343 dated


27.11.2013 is not being followed appropriately by the various Institutes/ Faculties/ Departments/ Offices/ Units etc.
The Vice-Chancellor while considering the matter has desired that the
guidelines for usage and design of graphic identity must be strictly adhered
to. It has been further desired that the publicity and promotional material
should be got designed by the BHU Design Studio, which has been created
for this purpose only.
(Vide No. R/GAD/Amend. ACT and Statutes/ 25193 Dated: 08.10.2014
from Registrar)

5.53

Procedure for submitting applications for


outside employment

Attention is invited to this office notifications no. AB/9-L-63/1714 dated


19/24-04-2001 and AB/15-L-435/32424 dated 26/28-11-2007, vide which is
was notified that the applications for outside employment submitted after
the expiry of the last date will not considered for forwarding through proper
channel and in such eventuality the request made subsequently by the concerned applicant, if any, for issuing No Objection Certificate for attending
interview will also not be entertained.
Despite the aforementioned notifications, it has still been observed that
on many occasions employees submit their applications in the Central Registry for forwarding for employment to outside agencies/institutions without
enclosing copy of advertisement and/or after the expiry of last date of submission.
It is therefore once again reiterated that applications for outside employment must be submitted well in time, along with a self-attested photo copy
of the advertisement. Any failure to comply with the regulations, in future,
will make the application liable for rejection without further consideration.
(Vide No. Ref no. A13/14-L-975/ 25812 dated 13.10.2014 from Dy.
Registrar (Admin. - Teaching) )

5.54

Implementation of report of Joint Cadre


Review Committee (JCRC)

The Vice-Chancellor has been pleased to approve implementation of the decision of the MHRD, in the University, on the report of the Joint Cadre

5.55. REPORT OF THE JOINT CADRE REVIEW COMMITTEE

85

Review Committee (JCRC) on reforms in Cadre Recruitment Rules for various categories of posts in respect of 24 identified services/cadre structures on
uniform staffing pattern of the non-teaching staff of the Central Universities,
UGC maintained deemed to be Universities and the Colleges affiliated to
Delhi University, as conveyed by the University Grants Commission vide its
letter No. F.No. 6-7/97 (JCRC) Vol. IV dated October 1, 2014 (enclosed).
(Vide No. AB/CC/JCRC-2014/26585 of dated 16-10-14 from the Registrar)

5.55

Report of the Joint Cadre Review Committee (JCRC) on reforms in Cadre Recruitment Rules for various categories
of posts in respect of 24 identified services/cadre structures on uniform staffing
pattern of the non-teaching staff of the
Central Universities, UGC maintained
deemed to be Universities and Delhi Colleges

The undersigned is directed to state that on the request of the MHRD, UGC
had constituted the Joint Cadre Review Committee (JCRC) to recommend
uniform staffing pattern, service conditions etc. of non-teaching staff (Group
A, B, C & D) of Central Universities, UGC-maintained Deemed to be Universities and the colleges affiliated to Delhi University. The Report of JCRC
containing its recommendations on 24 cadres (Non-teaching) were submitted to the MHRD vide letters dated 18 1.2008, 12.6.2009 and 23.9.2010. In
this regard MHRD has conveyed its decision vide their letter No.F No.1916/2008-Desk(U) dated 7.05.2014 on the following aspects of the report.
(i) As per MHRD letter No.1-3212006-U.II/U(II) dated 31 12.2008, Deputy
Registrae ir the pay scale of 15600-39100 with Grade Pay of 7600, on completion of 5 years is eligible to move to the Pay Band of Rs.37400-67000
with a Grade Pay of Rs.8700. MHRD has now approved the proposal to
re-designate such Deputy Registrars as Joint Registrar, with the stipulation
that the post will revert as Deputy Registrar when it falls vacant
(ii) The requirement of 8 years service in respect of Assistant Registrars
who are placed in PB 3 with Grade Pay 6600. is reduced to 5 years service

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CHAPTER 5. ADMINISTRATION

for promotion to Deputy Registrar.


(iii) Extension of Career Advancement Scheme (CAS) to the posts of
Scientific Officers / Technical Officers is not agreed to Instead, Modified
Assured Career Scheme (MACP) will govern their career progression.
(iv) The following recommendations of JCRC in respect of University
Science Instrumentation Centre (US IC) professionals are accepted with the
stipulation that utilizing their services in teaching in absence of their specified
work would not entail extension of Academic Grade Pay and applicability of
CAS to them:
a. Continuing with services of USIC personnel until they vacate their
positions.
b. Once the posts are vacated, the Universities will follow the XIth Plan
guidelines to engage persons on contractual basis as per provision under the
Scheme and
c. Expertise of Scientific and Technical Officers may be utilized in strengthening teaching and learning besides handling of sophisticated equipment
(v) MHRD has agreed to creation/re-designation of the post of Vice Principal in schools having students strength more than 1000 and to be fom
among the PG Teachers based on seniority-cum-fitness. The Vice-Principal
designated be paid an honorarium of Rs.2000/- per month (applicable for
Schools under Banaras Hindu University, Aligarh Muslim University, VisvaBharati, Jamia Millia Islamia, University of Hyderabad and Maulana Azad
National Urdu University and Delhi University).
(vi) Recommendations of JCRC to equate the post of ICT with scientists
of ICAR is not agreed to.
(vii) Parity of the posts of Assistant Documentation Officer and Assistant
Documentation Officer (Senior Scale) with the posts of Assistant Librarian
and Assistant Librarian (Senior Scale) with the Grade Pay of Rs.6000/- and
Rs.7000/- respectively is agreed to. However, the MHRD has not agreed
for parity at further levels viz. Assistant Librarian (Selection Grade) / also
designated as Deputy Librarian as post as Assistant Documentation Officer
(Selection Grade) did not exist earlier.
(viii) Abolition of Posts like Malis and Head Malis as and when such posts
fall vacant, has been agreed to and such services are to be outsourced.
The UGC is separately communicating with the MHRD seeking clarification regarding other aspects of the JCRC recommendations. In the meanwhile, the University may initiate action for giving effect to the above decisions of the MHRD under intimation to the UGC. The above decision will
be effective from the date of the issue of this letter.
(Vide No.6-7/97 (JCRC) Vol. IV dated October 1, 2014)

Chapter 6
Finance Office
6.1

VAT deduction @ 4% to be made

In accordance with the notification issued by the Pramukh Sachiv, U.P.


Govt. vide notification No. KA.NI.-2-1315/XI-9(10)/08-UP Act-5-2008Order-(101)2013 dated October 07, 2013, VAT deduction @ 4% is to be
made while making payment ot the seller and deposited in Govt. Treasury
every month in the same manner as being done in case of works contract.
This notification is effective w.e.f. 08.10.2013. Non-compliance of the above
notification may attract penal provisions.
(Vide letter No. F(B)XII/TB/2013-14/908 dated 18.11.2013 from the
Dy. Registrar (Accounts))

6.2

Rectification of PAN number

All the employees are advised to check their PAN number noted on pay slip
from the PAN card and verify it from Form 26AS on internet. If any error
is found in PAN number then contact the Recovery Unit, RO Finance for
rectification within fifteen days. After this, if any error is found in PAN
number, the employee himself will be held responsible.
(Vide circular No. (B)X/Deductions/IT/2013-14/2048 dated 2.12.2013
from Dy. Registrar (A/c - I) )
87

88

6.3

CHAPTER 6. FINANCE OFFICE

Time Schedule for submission of orders


and bills etc. for the year 2013-14

Vide circular No. F(B)XII/TB/2013-14/941 dated 3.12.2013 the Dy. Registrar (A/c - I) notified the dates fixed for various activities pertaining to
purchase, supply and submission of bills to the Finance Section for the financial year 2013-14.

6.4

Physical verification of fixed assets

Vide circular No. F(A)/III-AA & Investment/2013-14/1445 dated 5.12.2013


the Finance Officer requested to instruct the office staff to keep ready all the
records for at least last 10 years particularly of the fixed assets and provide
necessary support to the representatives of the Chartered Accountants during
physical verification of assets.
All fixed assets received as gift/ endowment should be mentioned separately indicating name, complete address of the donor, date of gift/ endowment, and value of gift.

6.5

Guidelines for Custodian of Fixed Assets


and Methodology of Coding of Fixed Assets

As per letter No. F.No. 29-4/2012-IFD (Pt.) dt. 06.02.2013 of MHRD


& D.O. No. F.19-2/2012 (CU-IA)/172 dt. 07.02.2013 of UGC, New Delhi
the University is required to implement the new System of Accounting &
Financial Reporting w.e.f. F.Y. 201344 for which the services of M/s jaiswal
Brajesh & Co., Chartered Accountant, Varanasi are being taken for the conversion of the Accounts of the University from Cash System of Accounting
to Accrual System of Accounting on Double Entry to comply with the new
system of Accounting & Financial Reporting. M/s jaiswal Brajesh & Co.,
has provided two letters dt. 13.01.2014 regarding Guidelines for Custodian
of Fixed Assets and Methodology of Coding of Fixed Assets. The copies of
these letters are enclosed herewith which are self explanatory.
Accordingly, all the Directors, Deans, Heads of Department, Principals,
Coordinators, Principal Investigators etc, are hereby requested to instruct the
office to keep this notification safely for their future reference for codifying

6.5. GUIDELINES FOR CUSTODIAN OF FIXED ASSETS

89

the Fixed Assets and Maintain the Fixed Assets Registers according to the
instructions given in the letter cited above.
This issues with the approval of the Finance Officer.
(No.: F(A)/III-AA & Investment/2013-14/ 1567 dated: 23. 01. 2014 fro
the Dy. Registrar (A/cs)-I)
GUIDELINES FOR CUSTODIAN OF FIXED ASSETS
METHODOLOGY OF CODING:- It is communicated by physical
verifier team.
Preparation before physical verification:1. Compile at least last 10 years data (Date of purchase, value, fund,
quantity etc) (format already communicated to you.)
2. Record all the assets which are usable even those which are older than
lOyears.
3. Record even those assets which are gifted, at the nominal value.
4. Useable more than one year.
5. Assets which are more than certain amount (Rs. 5000 per unit except
MBOA items i.e. table, chair, cooler, fan etc. in The Companies Act).
6. Verify all the assets.
7. Recording should be complete.
FIXED ASSETS:Property, Plant & Equipment are tangible items that
Are held for use in the production or supply of goods or services, for
rental to others, or for administrative purpose and
Are expected to be used during more than one reporting period
ELEMENTS OF COST:The cost of an item of property, plant, and equipment comprises:
Its purchase price, including import duties and non-refundable purchase
taxes, after deducting trade discounts and rebates.
Any costs directly attributable to bringing the asset to the location
and condition necessary for it to be capable of operating in the manner
intended by management.

90

CHAPTER 6. FINANCE OFFICE

DEPRECIATION:Depreciation is the systematic allocation of the depreciable amount of an


asset over its useful life.
Depreciable amount is the cost of an asset, or other amount substituted
for cost, less its residual value.
TOTAL DEPRECIATION = COST - RESIDUAL VALUE
The residual value of an asset is the estimated amount that an entity
would currently obtain from disposal of the asset, after deducting the estimated costs of disposal, if the asset were already of the age and in the
condition expected at the end of its useful life.
ASSETS MORE THAN Rs. 5000/-:All capital outlay exceeding Rs. 5000/- shall be booked as fixed asset
under suitable category of assets as detailed above. It is applicable except
MBOA items i.e. table, chair, fan, cooler etc.
GIFTED ASSETS:Gifted assets should be booked for better and future existence. It should
be booked at a nominal value of Re. 1/-.
OTHERS: If fund type is not traceable after reasonable efforts, same should be
marked in R after approval of HOD and mentioned in remarks column.
If value or date of purchase is not traceable after reasonable efforts, it
should be mentioned in remarks column.
STEPS AFTER PHYSICAL VERIFICATION:1. Assets acquired after physical verification along with assets physically
verified should be maintained in the following formats:(See enclosure for format)
2. If any assets are left at the time of physical verification, same should be
coded and communicated to Annual Accounts, Centre Office, BHU.
3. Any assets acquired after physical verification, should be properly recorded
in the fixed assets register and unique code should be marked on it.
4. Assets should be periodically verified. (Yearly verification of Fixed
Assets is recommended)

6.5. GUIDELINES FOR CUSTODIAN OF FIXED ASSETS

91

Each asset should be marked with specific/ unique code. e.g.

01/DVV/ S/CH/00001
First 02 characters for place, e.g., 01 - Main campus, 02 - Trauma Centre,
03 - South Campus, 04 - Others.
Next 03 characters for location : 339 locations have been identified in
BHU and each location has been assigned 03 character unique alpha code.
Some of the illustrations are as follows :
DVV Department of Vikrit Vigyan
DGB Department of Genetics and Plant Breeding
UVP University press
USI USIC Level - II
ADS Academic Section
ART Arts College
BKB Bharat Kala Bhawan
CHB Central Hindu Boys School
CHG Central Hindu Girls School, etc.
Next 01 character for fund of Asset : Assets have been divided into five
category on the basis of funds :
D Development
R Revenue
S Special
G Gift
P Project
Next 02 characters for items : Each type of asset has been assigned two
character unique alpha code.

92

CHAPTER 6. FINANCE OFFICE


LIST OF ITEMS IDENTIFIED AS ON 10/01/2014 ALONG WITH
ASSIGNED UNIQUE CODE ARE AS FOLLOWS:
ITEM
Agricultural Equipment
Air Conditioner
Air Cooler
Almirah
Amplifier
Battery
Battery Charger
Bench
Book Shelf
Box (Aluminium)
Camera
CCTV
Ceiling Fan
Chair
Chauki/ Takhat
Computer
Control Equipment
Cycle
Deep Freezer
DVD Player
Exercise Equipment
Exhaust Fan
Fax Machine
Fire Extinguisher
Floor Cleaner
Generator Set
Geographical Equipment
Geyser
Grass Cutter
Hand Dryer
Heater
Hospital Bed
Hospital Equipment
Interactive Board
Inverter

CODE
AE
AC
CO
AL
AF
BT
BC
BH
BS
BX
CR
CC
CF
CH
CK
CM
CE
CY
DF
DV
EE
EF
FM
FE
FC
DG
GE
GY
GC
HD
HT
BD
HE
IB
IV

ITEM
Lab Equipment
Ladder
Laptop
LCD
Lift
Locker Cabinet
Microwave Oven
Musical Instrument
Network System
Pedestal Fan
Photocopier
Podium
Press equipment
Printer
Projector
Rack
Refrigerator
Repairing Machine
Scanner
Sealer
Shoe Cabinet
Sofa
Stabilizer
Stool
Table
Television
Typewriter
UPS
Vaccume Cleaner
Vending Machine
Wall Mounted Fan
Water Cooler
Water Purifier
Weighing Machine
White Board

Last 05 digits for serial number. It is started from 00001 to 99999.

CODE
LE
LD
LP
LV
LT
LC
MO
MI
NS
PF
PH
PD
PE
PR
PJ
RK
RF
RM
SN
SL
SC
SF
SB
ST
TB
TV
TR
UP
VC
VN
WF
WC
WP
WM
WB

2.

1.

.
.

Asset
Code

S.
No.

3.

Name
of
the
Assets
Type
of
Assets
4.
5.

Date of
Purchase

6.

No.
of
Unit
7.

Total
Cost

8.

9.

Date
Rate of
put to Depreciause
tion

Fixed Assets Register


Accumulated
depreciation
10.
11.

12.

Net
Remarks
Block

Please refer to guidelines


for preparing fixed assets

6.5. GUIDELINES FOR CUSTODIAN OF FIXED ASSETS


93

94

6.6

CHAPTER 6. FINANCE OFFICE

Guidelines for spending - Budget - 201415

The Budget for the financial year 2014-15 under Non-establishment head is
hosted on the University web-site, in order to ensure smooth functioning.
It has been noticed during the financial year 2013-14 that most of the Directors/Dean/Head have not utilized the provision incorporated under Minor Work Civil/Electrical grant in spite of a notification issued on 12.7.13
to the effect that the fund allocated under this subhead should be utilized
before 31.12.2013. During the current financial year 2014-15 also, the provision under Minor WorkCivil/Electrical has been made for most of the
Institutes/Faculties. The concerned Directors/Deans are again requested to
utilize the allocation for minor electrical and civil work under their control
upto 31.12.2014. In case of non-utilization of grant under this head, fund
shall be pooled and it shall be made available to other department.
The Department/ Offices may incur expenditure upto September, 2014 at
the level of 50% after 10% mandatory cut (except Controller of Examinations,
S.S.Hospital and E.W.S.S. for Cost of Energy Purchased) circulated under
Non-Establishment Budget Estimates for the year 2013-14.
The 50% limit of expenditure under Non-Establishment sector be strictly
adhered to and no expenditure should be incurred in excess of 50% of expenditure which would be considered during the month of October, 2014
(according to availability of funds from the UGC).
The Govt. of India, Ministry of Finance on several occasions has directed
to curb the rush of the expenditure in the last quarter of the financial year
particularly in the month of March and has accordingly restricted the expenditure in the last quarter of the financial year to 33% and during the month
of March, 15% of the Budget Estimates. All Departments/Offices are, therefore, requested to co-operate in prudent and efficient financial management
by incurring expenditure timely and avoid rush of expenditure in the last
quarter and last month of the financial year.
Further, the expenditure under various budget sub-heads is strictly kept
within the Budget Allocation made. There should not be any excess expenditure over and above Budget allocation. All the Deans of the Faculties/Heads
of the Departments are requested to forward the proposals of faculty members for sanction of fund judiciously and the same should be restricted only
to essential requirements.
A Register of Assets acquired wholly or substantially out of the grant shall
be maintained by the concerned Institutes/Faculties/ Departments/ Offices
in the prescribed format.

6.7. WEEDING OF VOUCHERS (AR37) PROJECT ACCOUNT

95

(Vide No. F(A)1-Coord/71 dated 17/21.4.2014 from the Finance Officer)

6.7

Weeding of vouchers (AR37) Project


Account

It is notified for the information of all the concerned that the University is
considering to weed out vouchers (A.R.-37) pertaining to all accounts of the
University for period from 01.04.2001 to 31.03.2008.
For the purpose of the project account, all Principal Investigators of the
Research Projects are requested to reconcile their accounts pertaining to the
aforesaid period with records available in the Development Section (within
15 days), failing which the University will not be liable for any discrepancy
arising out in future due to non-reconciliation of records.
(Vide No. R/Dev./Project/64167 dated 18.4.2014 from Asstt. Registrar
(Dev.))

6.8

Income Tax - Form 16

Please fefer the letter No. F(B)/X/ Deduction/It/ 2013-14/3415, dated


10.04.14 issued by the Dy. Registrar (A/cs) I. In this letter all Directors/
Deans/ Heads & Drawing & Disbursing Officers were requested to collect the
Income Tax Certificate (Form - 16) for the Assessment Year 2014-15 from
the recovery Section, Finance Office upto 17.04.2014 and return the same
within a week after verification.
All the persons concerned including Drawing & Disbursing Officers who
have not yet collected/returned the Income Tax Certificate (Form - 16) after verification till date, are again advised to collect the said cerficiate by
08.05.2014 and return it within a week positively after due verification.
It is further informed that no time will be extended in future for the above
work and the information will be sent to the Income Tax Department on the
basis of available data in Finance Office. The DDOs will be held responsible
for any omission or error if no response is received.
(Vide No. F(B)X/Deductions/IT/2014-15/3462 dated 01.05.14 from the
Finance Officer)

96

6.9

CHAPTER 6. FINANCE OFFICE

Audit of the Accounts of the University


for the year 2013-14 by the Govt. Audit
Party from the office of the PDA (Central) Lucknow, Branch Office, Allahabad

Govt. Auditors are likely to take-up audit of the accounts of the University
for the year 2013-14 by 12th May, 2014. It is, therefore, requested that the
accounts and all other financial records be kept ready so that when called
for the same could be made available to the Govt. Audit Party.
(Vide No. LVI/A-119/2013-14/1592 dated 2.5.2014 from Internal Audit
Officer)

6.10

List of registered suppliers

With a view to establishing reliable sources for procurement of goods commonly required for the University use, the Central Purchase Organization
(CPO) has invited applications for preparation of item-wise lists of eligible
and capable suppliers. After perusal & scrutiny of the documents submitted by the firm concerned for registration, these firms have been selected
as Registered Suppliers in the category mentioned in the Sale tax registration certificate. The detailed lists are available at University website
(www.bhu.ac.in).
These firms have been registered for a period of 4 years. At the end of this
period, performance of the firm will be reviewed and those whose services
are found satisfactory and also willing to continue with registration will be
registered for further period of three years.
All Faculties/ Departments/ Offices are requested to utilize these lists
as and when necessary. Such registered supplies are prima facie eligible for
consideration for procurement of goods through Limited Tender Enquiry as
per Purchase Procedure of the University.
(Vide No. CPO/V.R./2014-15/95 dated 29th April, 2014 from Asstt.
Registrar (Purchase))

6.11. MERGER OF POSITIONS

6.11

97

Merger of Teaching and Non-Teaching


positions sanctioned under OBC expansion scheme

In pursuance of the letter No. F.35-1/2008 (CU-OBC) Vol. II dated 19.3.2014


of the Director (Admin.), University Grants Commission, the salary expenditure of Teaching and Non-teaching positions sanctioned under OBC expansion scheme will stands merged under R A/c w.e.f. 1.4.2014.
Accordingly, I am directed to inform all concerned that the expenditure
on payment of Salary of approved Teaching and Non-Teaching positions by
the UGC under OBC expansion Scheme be booked under Non-Plan head
w.e.f. 1.4.2014.
(Vide No. F(A)1-Coord./128 dated 24.4.2014 from the Dy. Registrar
(Accounts)-I)

6.12

Modifications in purchase procedures

Please refer to revised Purchase Procedure (A Handbook of Purchase Rules &


Procedures) circulated (also uploaded on University website) vide this office
notification no. CPO/201314/2017 dated 23.12.2013. In this connection, it is
to further notify that the Executive Council at its meeting held on 16.07.2014
approved the proposal for certain modifications in the same vide ECR No.
212 dated 29.06.2014 which is enclosed herewith for adherence henceforth.
(Vide No. No. C.P.0./2014 -15/ Dated 27th July 2014)

6.13

Opening of Tenders in the presence of


members of LTC/ OTC

It has been observed that the relevant rules and procedure relating to purchases of materials/ equipments/chemicals etc is not followed by the various
Institutes/Departments/Faculties in respect of opening of quotations/bids
received from the firms/bidders.
Therefore, all concerned are advised that the quotations must be opened
in the presence of members of approved Limited Tender Committee or Open
Tender Committee as the case may be. Please note that signature of all
members along with date is required on all envelopes, quotations, comparative statement, order sheet and the Purchase Order containing terms and
conditions.

98

CHAPTER 6. FINANCE OFFICE

(Vide No. Ref. No. F(B)XII/TB/2014-15/1126 Dated: 29.09.2014 from


Dy. Registrar & Liaison Officer, SC/ST Cell)

6.14

Amendment in Advance Proforma

The Govt. Audit Party has noticed that outstanding advance (Personal
& Departmental) drawn by the offices/ departments of the University for
various purposes have not yet been adjusted on laps of considerable period
and asked to mention the name of responsible person alongwith designation
and I.D to whom advance sanctioned. To avoid further Audit objection an
extra column No. 9 is being added in Advance Proforma as overleaf.
The issue with the approval of the Finance Officer, BHU.
(Vide No. F(B)XII/TB/2014-15/1141 Dated: 29.09.2014)

6.15

Renaming of Special Fund - Subheads SF Trade Tax and SF VAT

In order to ensure proper accountability of tax transactions in books of accounts of the University and proper regulation and adherence to guidelines
issued from the Tax Departments of the Government, the two existing subheads in the Special Fund account of the university have been renamed as
detailed:
Sl.no. Name of Subhead in ex- Code no.
Renamed Subhead
istence
1.
SF -Trade Tax
SF-06/0011 VAT( 5% -Works)
2.
SF VAT
SF-06/0026 VAT(4% - Supplies)
Further, all are kindly requested to make payments after deduction of
VAT charges @ 4% in all purchases and VAT charges @ 5% on civil works
to the supplier/ contractor even he has claimed VAT or not in their bills.
A monthly statement of VAT deduction charges for transactions carried out
in previous month be submitted to the Section Officer( Recovery unit), R.0
Finance, BHU as due date being st of every month as VAT charges are to
sent to the concerned Govt. Department by the aforesaid Unit timely.
Accordingly, all the Heads of the Departments/ Offices are requested to
furnish aforesaid information on the format as per Annexure enclosed. The
requisite information should reach latest by 1st of every month to the Section
Officer (Recovery Unit), R.0 Finance, BHU
(Vide No. F(C)/XVIII-Spl.Fund/Misc./14-15/1383 dated 9.10.2014)

6.16. SPECIAL COURSES OF STUDIES VAT DEDUCTION

6.16

99

Special Courses of Studies Deduction


of Income Tax & VAT charges

In order to regulate proper accountability towards deduction of Income Tax


and VAT charges on the bills of Special Courses of Studies being conducted
in various institutes, Faculties, Departments of the University and RGSC,
Barkacchha, it has been decided that there is need of submission of monthly
deduction of Income Tax and VAT charges related to the bills of Special
Courses of Studies, passed by the concerned offices of Directors/Faculties.
The code numbers of subheads i.e. Income Tax, VAT (5% -Works) and
VAT (4% - Suppliers) is quoted below to ease processing of the bills and
compilation of said charges on monthly basis.
Sl.no. Name of Subhead
Code no.
1.
SF - VAT( 5% Works)
SF06/0011
2.
SF VAT(4% Supplies) SF06/0026
3.
SF - Income Tax Salary SF01 /0020
The soft copy data for monthly deduction of above mentioned taxes is
to be provided in an excel sheet in the formats printed on the enclosed Annexure I and Annexure II printed on overleaf of Annexure I and the same
be submitted to the Section Officer (Recovery) R.0 Finance, timely and deposit the total amount involved towards aforesaid deduction on monthly basis
through challan in the University account i.e. Special Fund with minor subheads as detailed above. The PAN No and TAN No of the University is PAN
AAAJB0909P and TAN ALDC00282C.
The concerned Deans/Directors of the Institutes/ Faculties are accountable for non submission of information and amount of taxes through challan
to the Recovery unit, R.0 Finance, BHU timely. The due date is 1st of
every month for transactions carried out in the previous month for onward
submission to the concerned Govt. Department.
(Vide No. F(C)/XVIII - Spl. Fund/Spl. Course/Misc./14-15/1384 dated
9.10.2014)

Chapter 7
Controller of Examinations
7.1

Procedure to be followed to issue Admit


cards - First Semester

The Admit cards for students of First Semester of undergraduate and Postgraduates will be available on website www.bhuonline.in. The admit card is
to be genered by the concerned Faculty/ Department/ College/ RGSC from
the above website by using the User ID and Password which has already been
provided to them for filling up the Roll No. and generation of nominal rolls.
The admit cards should be generated and handed over to the students who
fulfill the minimum attendance requirement as per rules of the University. In
case of shortage of attendance the option DSA or left be selected and
ticked against the name of said student so that the admit cards in respect
of such students are not generated. The list of such candidates detained
due to shortage of attendance may be sent to the office of the Controller of
Examinations before commencement of examination positively.
The admit cards along with examination schedule is to be handed over to
the eligible candidates after verifying the content of admit card and putting
the signature/seal of HoD/ Dean/ Principal.
(Vide CE/Exams/2013-14/ dated 27.11.2013)
Procedure for on-line submission of theory and sessional examinations
To ensure timely declaration of results the university is making attempt to
switch over from manual system of submission of sessional and theory awards
to office of the Controller of Exams to on-line system in a phased manner.
For this, all the faculty members have to be get registered themselves on
100

7.2. SUPPLEMENTARY EXAMINATIONS

101

BHU website under Examination Module to get the user ID and Passwords.
Procedure for registration :
Please visit either bhu.ac.in or bhuonline.in
Please click Teaching Staff Registration
After completion of registration an e-mail message will be sent to the
concerned teachers on their email ID as provided by the Faculty member.
The e-mail message will conter user ID and Password, to eb used in
connection with examination work.
The last date for registration is December 10, 2013.
(Vide notification No. CE/Exams/2013-14/ dated 27.11.2013)
Instructions for examinees issued
Keeping in view the ensuing Semester examinations the Controller of Examinations issued Important instructions for examinees in Hindi and
English. The same may be given wide publicity among students and faculty
members.
(Vide Circular No. CE/Conf./Exams-2013/13/ dated Nov. 26, 2013)
Guidelines for conducting Semester Examinations - 2013-14 issued
Keeping in view the ensuing Semester Examinations, the Controller of examinations issued instruction for smooth conduct of the examinations vide
circular No. CE/Conf./Exams- 2013/13/ dated November 26, 2013.

7.2

Supplementary Examinations

In continuation to this office Notification No. CE/Exam./2013-14 dated


06.08.2014 that the last date for submission of Supplementary Examination
Application Form has been extended up to 20.08.20 I.
The Examination application forms for Ex/Promoted students can obtain
from Publication Cell, B.H.U. against Prescribed payment. The candidates
are advised to collect their Admit Cards, alongwith the examination schedule
personally from the Office of the Controller of Examination, BHU: Three days
before the commencement of examination, on production their valid Identity
Card.

102

CHAPTER 7. CONTROLLER OF EXAMINATIONS

It is further notified that the aforesaid Supplementary Examination 201314 is open to such candidates who have failed/promoted or failed to appear
in main examination of 2013-14. The students of LLM (General & HRDE)
Semester III & IV are also advised to submit their supplementary Examination application Form on or before above date
(Vide No. CE/2013-14/ August 14, 2014)

7.3

Course Work Examination

In reference to the Circular N.RAC/RES/Misc/2013-14 dated 06.05.2014 issued by the R.0.(Academic), it is hereby notified for information to all Research Scholars enrolled/admitted w.e.f September 2009 onwards, for streamlining the Ph. D. Course Work examination (including back log), one time
final opportunity is given to such Research Scholars who have not yet cleared
the course work examination so far, during 1st to 15th September 2014 to
clear his/her Ph.D. Course Work Examination.
The last date for submission of offline Examination Application Form
and fee for Ph.D. Course Work Examination has been fixed as 29th August,
2014 with the condition that if they fail to avail this last/final opportunity,
necessary action will be initiated as per the Ph.D. Ordinances 2009 of the
University.
The Examination Application Form for regular student can be obtained
from the concerned Institute/Facult/Department/MMV/Centre/RGSC/Affil
iated Colleges. Ex-students can obtained the Examination Application Form
from Publication Cell, B.H.U. against prescribed payment.
The complete Examination Application along with Nominal Roll of all
regular students should reach to the office of the Controller of Examinations,
BHU on or before St September, 2014 positively. A soft copy of the Nominal
Roll should necessarily be sent ( along-with hard copy) in Microsoft Excel.
Further, the Head of the concerned Institutions are requested to plan the
Ph.D. Course Work Examination schedule in such manner so that the same
could be completed by 15th September, 2014 in accordance with aforesaid
notification dated 06.05.2014 issued by the R.0.(Academic).
(Vide No. CE/Exams./Ph.D. Course Work/ dated 14.08.2014)

7.4. ENROLMENT OF STUDENTS

7.4

103

Enrolment of newly admitted students of


session 2014-15

All newly admitted students during the session 2014 15 in the various courses
of the University are required to submit Enrolment Application Forms online
for allotment of Enrolment number. For this, the such students have to
either visit BHU website i.e. www.bhu.ac.in & click the link ENROLMENT
or www.bhuonline.in & click ENROLMENT MODULE. After successful
filling up of enrolment form and confirmation of contents thereof at the
end, the said form is to be submitted on-line till 3rd November 2014 and a
printout taken.
The printout of the Enrolment Forms alongwith required all documents
such as Original Migration Certificate, Transfer Certificate & self attested
photo copy of other documents (such as Mark Sheet & Certificate of High
School, Intermediate (+2)/equivalent, Mark sheet & Degree of Graduation,
Post Graduation as the case may be etc.) needs to be submitted in the office of concerned Faculty/ Department/ Mahila Mahavidyalaya/ Affiliated
colleges. The concerned offices shall forward the same to the office of undersigned, arranging it class wise, latest by 7th November 2014. Since, the
Semester Examinations are scheduled to commence from the end of November 2014, it shall be appreciated, if the deadline is honored to enable us to
have some time left for processing.
Cooperation of all concerned is solicited, in this respect.
Mail on the email-ID enrolbhu.help@gmail.com can be sent for any
clarification/help.
(Vide No. CE/Enrolment/2014 15/ dated October 17, 2014 from the
Controller of Examinations)

Chapter 8
R.T.I. Cell
8.0.1

Deadline for submission of Monthly, Quarterly


and Annual Returns of RTI

All the CPIOs and Appellate Authorities of the University are requested to
send the Monthly, Quarterly and Annual Returns by 3rd day of the following
month to ensure that the above mentioned returns, after compiling are sent
to MHRD/CIC in time from the RTI Cell.
(Vide Circular No. AB/RTI Cell/N.O./Mtly, Qtly & Annual Returns/
2013-14/ A-40/1311 dated 16t Dec., 2013 from the Dy. Registrar (Admin. Teaching) & C.A.P.I.O & Nodal Officer, RTI Cell)

104

Chapter 9
Hindi Cell
9.1

Articles invited for publication in Shikshayan of the Ministry of Human Resource Development

The seventh issue of Shikshayan of the Rajbhasha Section of the Ministry


of Human Resource Development, Govt. of India is going to be published
soon.
For publication in this magazine articles, poems, stories and memoirs related to education are invited from faculty members/ officers/ employees in
Hindi. The same can be submitted to the Nideshak (Raj Bhasha), Rajbhasha
prabhag, Ucchatar Siksha Vibhag, Manav Sansadhan Vikas Mantralay, Shastri Bhawan, Nayi Dilli 110 001 before 31st December, 2013 along with their
passport size photograph.
(Vide circular No. AB/Ra.Bha.Pra./Pu.Le.Pro.Yo. dated 19th Dec.,
2013 from the Hindi Adhikari, Raj Bhasha Prakoshth, BHU)

105

Chapter 10
Development
10.1

Policy of minimizing cash transactions


in the University

To minimize cash transactions in the University and encouraging all employees (including daily wagers) to receive payments through direct credit to bank
and to suggest ways for implementation of direct transfer to bank account a
committee has been constituted vide notification No. R/ Dev/308073-38080
dated 4.06.2013. The Vice-Chancellor has been pleased to accept the following recommendations of the Committee:
1. Payment to all employees (including daily wagers) be made through
direct credit to their bank account.
2. For the purpose of making payments through the system of direct credit
to bank accounts to personnel employed on contract and daily wage basis (including personnel engaged in projects) the HoDs/ P.I.s/ DDOs
shall provide the bank details of the said personnel to the E.D. Cell of
the University.
3. The bank details should be submitted latest by December 15, 2013, so
that the payment of salary for the month of December, 2013 may be
made through direct credit to bank account.
4. Wherever sanction is provided on the basis of man days, the existing
system shall continue, till further orders.
(Vide circular No. R/dev/53148 dated 4.12.2013 from Dy. Registrar
(Dev.))
106

Chapter 11
Dean of Students
11.1

Utilization of services of Stress Management and Counselling Centre

Vide circular No. Cha.A/2013-14/925 dated 2.12.2013, the Dean of Students


requested to utilize the services of recently established Stress Management
and Counselling Centre situated on the first floor of the Dean of Students
Office building. The Centre has been established to give counselling to the
students facing stress due to various reasons and to prevent any mishaps.
If any such case of stressful students comes to their knowledge they are
requested to refer the students to the counselling centre for therapy.

11.2

Vacation of Hostel within 48 hours

This is to nitify for information and necessary action of all concerned that
the entire hostellers (students) of the University shall have to vacate the
hostel accommodation positively within 48 hours of the completion of their
respective examinations.
(Vide No. DS/Hostel/2013-14/2197 dated May 5/6, 2014 from Dean of
Students)

11.3

Summer Hostel for the session 2013-14

As you may be aware, all the hostel inmates have to vacate their rooms
after their respective examinations are over. However, the Research Scholars
and the students of some of the courses would require the hostel facilities
to complete their research and project works during summer vacation. For
107

108

CHAPTER 11. DEAN OF STUDENTS

such students, some hostels of the University are to be designated as Summer


Hostel.
You are, therefore, requested to earmark one of the hostels of your Institute/Faculty as Summer Hostel where these students may be accommodated during summer vacation 2013-14 and inform the name of the hostel so
earmarked to the office of the undersigned latest by May 13, 2014 for further
action at this end.
The O.S.D., RGSC is requested to earmark one hostel for boys and one
for girls in South Campus.
(Vide No. DS/Summer Hostel/2013-14/2198 dated May 6, 2014 from
Dean of Students)

11.4

Allotment of Room for Physically Challenged students on priority basis

As resolved in the meeting held on 29.08.2014 at Dean of Students Office with


the Hostel Coordinators, kindly allot the hostel rooms to blind students and
physically challenged (more then 70%) on priority basis. Kindly ensure that
physically challenged students may get their rooms allotted at the ground
floor.
(Vide No. DS /14-15/2647 Date: 10.09.2014)

Chapter 12
Estates Office
12.1

Panel list for allotment of University Residential Accommodation for January, 2014

Vide notification No. Est/RAAC-Notice/3230 dated 21.01.2014 the Asstt.


Registrar (Estates) informed that the panel lists for allotment of different
types of University Residential accommodations based on the applications
received upto 15th January, 2014 has been prepared and is available on the
University website and in the Estates Office. Any omission or commission
in the lists may kindly be intimated to the Asstt. Registrar (Estates) on or
before 30th January, 2014 to correct and finalise the same.

109

Chapter 13
Horticulturist Unit
13.1

Cutting/Pruning of Trees in the campus

Requests for cutting/pruning of trees for sunshine in the lawns will not be
entertained. Cutting/pruning of trees will be entertained only if there is any
danger for buildings/ humans.
(Vide No. H/Lakadi/2013-14/777 dated January 8, 2014 from Horticulturist, BHU)

110

Index
6 day week
Horticulturist, 49
SSS, 59
Admission
Conditional
Originals, 26
Quota
Employee Ward, 26
Advisory Committee
International centre, 48
Answer Scripts, 24
Supplementary, 24
Appointment
Contractual Staff, 65
Coordinator
Bhojpuri Adhyayan Kendra, 57
CFST, 53, 54
Computer Center, 54
Computer Centre, 57
Computer Centre (RGSC), 53
MOOCs, 58
Dean
Dental Science, 55
Environment & Sustainable Development, 55
Social Sciences, 52
Dean of Students, 54
Dy. Chief Proctor, 52, 83
HoD
Anatomy, 51, 56
Applied Arts, 53
Dentistry, 56
Dravya Guna, 57
120

Environment & Sustainable Development, 55


Farm Engineering, 53
Forensic Medicine, 53
Genetics & Plant Breeding, 54
German Studies, 52
Mycology & Plant Pathology, 57
Otorhinolaryngology, 52
Painting, 52
Pali & Buddhist Studies, 57, 58
Prasuti Tantra, 58
Psychology, 52
Radio-Diagnosit & Imaging, 52
Shalya Tantra, 52
Soil Science & Ag. Chemistry,
52
Vikriti Vigyan, 52
Incharge Vice-Chancellor, 55, 56
Member Secretary
Women Grievance Cell, 55
Proctor, 52
Proctors, 83
Professor Incharge
BHU Press, 59
Dairy Farm, 68
Vet. and Animal Sc., 53
Rector, 56
Registrar, 54, 56
SS Hospital
Medical Superintendent, 58
Trauma Center
Officer on Special Duty, 58
Wardens, 48, 60

INDEX
Attendance
Students
monitoring, 32, 33

121

Last date, 30
Festival Advance
Holi, 67
Finance
Career Guidance and Counseling Cell,
Audit of Accounts, 96
50
Deduction of VAT, 87
Chair
Guidelines
Malaviya Chair, 28
Fixed Assets, 88
Committee
Spending, 94
Academic Affairs
Income Tax
Undergraduate, 46
Form 16, 95
Amendments
List of suppliers, 96
Students Council, 81, 82
PAN No., 87
Central Animal Ethical CommitPhysical Verification, 88
tee, 63, 66
Time Schedule, 88
Complaints Committee, 68
Weeding of vouchers
Management
Project Account, 95
Working Women Hostel, 73
Finance Rules
Research and Development, 45
Special Fund
SAKSHAM
Trade Tax, 98, 99
Road map, 47
VAT, 98, 99
Students Union
Graphic Identity, 83
Presidential system, 44
Grievance Redressal Cell, 51
Confirmation
Guidelines
Entry level, 73
Graphic Identity, 59
Disciplinary Action
Graphic Identity of Brand BHU,
List of students, 28
50
Semester examinations, 101
Examination
Admit Card, 100
Holiday
Instructions to examinees, 101
Lok Sabha Election, 75
Rules
Horticulturist
Grace marks, 34
6 day week, 49
Sessional
Online submission of marks, 100 ICAR
Fellowship
UGC-NET, 60
Guidelines, 17
Examinations
Information
Enrolment, 103
Staff position, 60
Fee
TATA Telephone, 60
International Centre
Extension of last date, 44

122

INDEX
Advisory Committee, 48
Core Committee, 72

List of Donors, 49
List of Holidays, 62
LTC
Entitlement, 68
Extension, 69
Manual
Hostel Manual, 44
Merger
OBC scheme, 97
National Voters Day, 62
Office Procedure
Correspondence
Member of Parliaments, 2
Ordinances
Amendment
11.A Teaching Positions, 64
11.A Teaching Positions, 63
Students Council, 25

Contractual Workers, 69
Report
UGC
Joint Cadre Review Committee,
84, 85
Research Guide
Academic Staff College, 24
Residential Accommodation
Panel, 109
RTI Cell
Monthly report, 104
Rules
Appointment
Wardens, 61

Saksham
Safety & Security of Girls, 70
Self-attested documents, 51
Special Courses
Proposals for 2014, 28
Honorarium
Guest Faculty, 29
Salary
revised rate, 31
Parking
Spl course of Studies
Hostel Premises, 49
Special Fund
Ph.D.
Income Tax, 99
Course work
VAT, 99
examination, 32
SS Hospital
Policy
Charges
Minimizing Cash Transactions, 106
Stopped, 66
PPP Cell, 67
SSS
Procedure
Six day week, 59
Application
Stress
Management and Counseling
Outside employment, 84
Centre, 49, 107
Proctorial Board, 82
Students Council
Election Committee, 25
Rajbhasha
Ordinances, 25
Shikshayan
Study Leave
Articles, 105
Guidelines, 50
Rates
Revised Guidelines, 6
Revision

INDEX
Summer Hostel, 107
UGC
Financial Assistance
Conference etc., 5
Guidelines
Study Leave, 50
MANF
Upgradation, 5
RGNF
Upgradation, 5
Study Leave
Revised Guidelines, 6
University Sports Board, 74
Vacation of Hostel, 107
Withdrawal
Enhanced fee, 30
enhanced fee, 29

123