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SAP FICO Standard Reports, Your Reporting

Requirements Fulfilled!
Posted on April 4, 2014 by Murugesan No Comments

Well, Almost! Let us see how.


Have you been searching for the right report? You know what you want from the system. You need to know which TCode will get you
the information you need. You just have to browse for the right reports from many SAP FICO Standard Reports that come with SAP.
Contents [hide]

Let us discuss Statement of Account!


o

TCode S_ALR_87012280
Powerful Report for Statement of Account

TCode S_ALR_87012332

Let us discuss Statement of Account!


If you want just a GL Account Statement for a period quickly, YES, just with FEW parameters, then, the report is SAP Minimal
Variant.

TCode S_ALR_87012280
Menu path: Accounting>Financial Accounting> General Ledger> Information System> General Ledger Reports>Line Items
>General Ledger Line Items>SAP Minimal variant

What you need to select

GL Account,

Company Code,
Document date -From and To dates in Dynamic Selection,
Hit F8. Your report is ready!

Powerful Report for Statement of Account


If you are ready for a more powerful report, yes with more parameter choices to make, then read on

As an SAP FICO USER quite often you need statement of account for
General Ledger Account
Customer Account
Vendor Account
and occasionally you may need to refer to statement of account for

Assets

Materials
One Report that fulfills all the above requirements!
You need to provide the respective parameters. That is it. It is interesting, isnt it?

TCode S_ALR_87012332

Required Parameters

Company Code

Fiscal Year
Ledger
General Selections Posting Date- From & To Dates
It is advisable to go for Document Date in most circumstances. Click Dynamic Selection Icon at the top and choose Document

Date Range.
Further Selections- Here you have the options to choose as required:
GL Account Line Items (GL line item statement of account)
Asset Line Items (Asset line item statement of account)

Material Line Items (Transactions for a given material item)


Customer Line Items (Customer statement of account)

Vendor Line Items (Vendor statement of account)

Defaulted choices after the above selection is

Standard Documents Default selection

Parked Documents
Noted Items

Recurring Entry Original Documents


Other parameter selections you can safely accept the defaults.
You want a GL statement, check GL account line items and give the Account Code per your requirement, say 430000 Salary Base
wages.
Now Hit F8.
You have the report:

Let us discuss more Standard Reports in the next posts!


More About Reports:

So Cool! SAP Report Layout

Time Saving Tip, Reports in Controlling


Thank you for your time reading the post. Have you found this blog post useful? Please leave your comments
Thanks again!

SAP Standard Reports, Your Reporting


Requirements Fulfilled!-2
Posted on April 18, 2014 by Murugesan No Comments

Hi, Get a cup of coffee, we will discuss one more SAP GL Standard Report!
To read the first part of this series please follow:

SAP Standard Reports, Your Reporting Requirements Fulfilled!


Contents [hide]
SAP Standard Report, Document Journal
o
TCode: S_ALR_87012287
o

What is our requirement?

Two Step Process

First Step, Get the Document Number

Second Step, Get the Document Journal

SAP Standard Report, Document Journal


TCode: S_ALR_87012287
Menu path: Accounting Financial Accounting General Ledger Information System General Ledger Reports Document
General - Document Journal Document Journal

What is our requirement?

To see the journal entry:

In the regular Debit & Credit format

With GL Account Code


With GL Account Description

Currency and Amount

Two Step Process


First step, finding the document number and second step create another session and run the report with document number &
without GL Account code.

First Step, Get the Document Number

We will input

1.

Company code

2.

Fiscal Year

3.

Ledger (oL, the leading ledger)

4.

Posting date interval say from 01.01.2004 to 30.06.2004

5.

GL Account, say 416100 Electricity (Fixed)


and hit F8.
What we get is a list of Journals or Documents. From the list let us note down the Document Number.

Second Step, Get the Document Journal

Now we need for a specific


document in Debit Credit Format with GL Account Code and GL Account Description. This we can get by inputting one more field,
the Document Number to the parameters already entered. Let us select say, 1900006225 document which we want to see in

regular Debit Credit Format. Parameter selections will be:


Company Code 1000

Document Number 1900006225


Fiscal Year 2004

Leger 0L
Posting date 01.01.2004 to 30.06.2004

DELETE GL Account 416100

In Output Control:

Check Line items only

Choose your layout

Note, when we give the Document number we should not give GL Account Code. Why? Because if we give GL Account Code as
one of the parameter, we will not get both Debit and Credit entries. The output will be only the Debit or Credit pertaining to the
given GL Account Code.
Run the report to get the regular Journal Format:

When we run the report for two or more documents, we will get the Debit and Credit totals information end of the list.
Have you enjoyed your coffee and reading the post? Did you find this blog post useful? Please leave your comments in the
Comments Section
Thanks for your time!

SAP Standard Reports, Your Reporting


Requirements Fulfilled!-3
Posted on May 2, 2014 by Murugesan No Comments

What is so interesting about Account Balances SAP Standard Reports?


Something interesting!
A very useful feature!
Let us explore!
To read the previous parts of this series please follow:
1.

Statement of Account

2.

Document Journal
Contents [hide]
o

Menu path
GL Account Balances & Totals and Balances

TCode: S_ALR_87012277 G/L Account Balances

TCode: S_ALR_87012301 Totals and Balances


Structured Account Balances -Interesting!

TCode: S_ALR_87012279 Structured Account Balances

Menu path
Accounting Financial Accounting General Ledger Information System General Ledger Reports Account Balances

General
GL Account Balances
Totals and Balances
Structured Account Balances

GL Account Balances & Totals and Balances


Two SAP Standard Reports for GL A/c balances that fulfills our regular and usual reporting requirements:

TCode: S_ALR_87012277 G/L Account Balances


Let us choose the parameters per our requirement and get the report:

TCode: S_ALR_87012301 Totals and Balances

Like before one more option for Account Balances report:

From the first report we can get various account balances:

Balance Carried Forward at the Beginning of the Fiscal Year


Total of the Period or Periods Carried Forward

Debit Total of the Reporting Period


Credit Total of the Reporting Period

End Balance of the Reporting Period


From the second report we get:

Debit Total of the Period under review


Credit Total of the Period under review

Debit Total YTD


Credit Total YTD

Total Debit
Total Credit

Structured Account Balances -Interesting!


TCode: S_ALR_87012279 Structured Account Balances
This is the interesting part! Let us see how!

Consider the case when we are responsible for the General Ledger Accounts. We want to make sure that these accounts carry
reliable information.
Here we have one way of making us feel comfortable about the balances. Make a quick comparison with previous year.
This report is flexible and we can get a report giving us comparison between:
Period Selection: Any selected period
Comparison Years: Current year with any previous year
Comparison of reporting data between current year and ANY previous year, say current year 2004 compared with 2003 or 2002 as
per our requirement is possible. This happens when for any reason year 2003 is an exception and does not provide a comparable
data and we want to compare with 2002 which is of more comparable results.
This is very interesting! very useful!

The format is per Financial Statement Version.


Have you found this report something interesting and useful? What reports you use which you find interesting? Please share with
us in the comments section

Thanks for your time!

Month End and Year End Closing Operations


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Month End Closing Operations


Module

S
r.
N
o.

Process Description

T Code / Menu-path

Periodicity(D/W/M)

Person Responsible /
Location

MM

Inventory balance

Programm ZBIL

Monthly

Logistic

MM

Inventory
Revaluation

MR22
Logistics > Materials
Management >
Valuation > Change in
Material Price >
Change Material
Prices

Monthly

Corporate Accounts

MM

Physical Inventory
Differences-Post ,
after Physical
counting

MI07 Logistics > Materials


Management >
Physical Inventory >
Difference > Post

Monthly

Depot/corporate accounts
after prior approval from
head of finance

(+ MI01 MI04 )
MM

PO Closure

ME22N Logistics > Materials


Management >
Purchasing >
Purchase Order >
Change

Monthly

Purchase dept

SD

Check Billing Due


List for the last days
in the month

VF04 * *Logistics > Sales


and Distribution >
Billing > Billing
Document > Process
Billing Due List

Monthly

Logtistics/Sales Admin.

SD

General check of SD
billing flows
of Goods Issues
without invoices

VL06F Information Systems


> General Report
Selection > Sales and
Distribution
>Shipping > Delivery
Monitor

Monthly

Logtistics/Sales Admin.

FI

General account
manual FI postings

FB50 / KE21N

Monthly

Corporate Accounts

SD

Release SD billing to

VFX3 -

Monthly

Logtistics/Sales Admin.

Accounting

Logistics > Sales and


Distribution > Billing
> Billing Document >
Blocked Billing Docs

COPA

Reconciliation
between CO/FI/SD

KEAT
Accounting >
Controlling >
Profitability Analysis
> Tools > Analyze
Value Flows

Monthly

Reporting

FI &
COPA

1
0

Invoicing
Regularisation
of deliveries non
invoiced

FB50
Accounting ->
Financial Accounting> General Ledger ->
Document Entry ->
FB50 - Enter G/L
Account Document

Monthly

Reporting

FI-COSD

11

Ensure Return sale


order -credit memo
and transfer posting
tally

KE24/MB51

Monthly

Sales
Admin/Reporting/Account
s

Payroll

1
2

Running of payroll
interface

NON STANDARD

Monthly

IT/Corporate Accounts

MM

1
3

Open next MM
Period

MMPV Logistics >


Material
Managements >
Material Master >
Other > Close Period

Monthly

Manual orAutomated back


ground job

FI

1
4

Open FI Posting
Periods

OB52 Accounting ->


Financial Accounting> General Ledger ->
Environment ->
Current Settings ->
S_ALR_87003642 Open and Close
Posting Periods

Monthly

Corporate Accounts

CO/IM

1
5

Settlement of
Investment Orders
to AUC

KO8G
Accounting >
Controlling > Internal
Orders > Period-End
Closing > Single
Functions >
Settlement > KO8G
Collective Processing

Monthly

Reporting
/Corporate Accounts

CO/IM

1
6

Settlement of
Investment Orders
to Fixed Assets

KO8G
Accounting ->
Investment
Management ->

Monthly

Reporting/Corporate
Accounts

Internal Orders
->Period-End
Closing->Single
Functions >
Settlement > KO8G
- Collective
Processing
FI

1
7

Depreciation Run

AFAB
-Accounting ->
Financial Accounting> Fixed Assets ->
Periodic Processing
-> Depreciation Run
-> AFAB - Execute

FI

1
8

Maintain Exchange
Rates

OB08
Accounting ->
Financial Accounting> General Ledger ->
Environment ->
Current Settings ->
S_BCE_68000174 Enter Translation
Rates

FI

1
9

Post Accrual /
Deferral Entries

FBS1
Accounting ->

Monthly

Reporting/Corporate
Accounts

interface MEDECO

Monthly

Corporate Accounts

Financial Accounting> General Ledger ->


Periodic Processing
-> Closing -> Valuate
-> FBS1 - Enter
Accrual/Deferral Doc.
FI

2
0

Post Recurring
Entries

F.14
Accounting ->
Financial Accounting> General Ledger ->
Periodic Processing
-> Recurring Entries
-> F.14 - Execute

Depends on Nature of
entry and target
accrual dates

Corporate Accounts

FI

2
1

Reverse Accrual /
Deferral Entries

F.81
Accounting ->
Financial Accounting> General Ledger ->
Periodic Processing
-> Closing -> Valuate
-> F.81 - Reverse
Accrual/Deferral
Document

Monthly

Corporate Accounts

FI

2
2

Receivables and
Payables
Regroupements

F101 Accounting ->


Accounts Receivables
-> Periodic

Monthly

Corporate Accounts

Processing -> Closing


-> Regroup -> F101 Receivables/payables
FI

2
3

GR/IR Clearing

F.13 Accounting ->


Financial Accounting> General Ledger ->
Periodic Processing
-> Automatic Clearing
-> F.13 - Without
Specification of
Clearing Currency

Monthly

Corporate Accounts

FI

2
4

Revaluation of
Foreign Currency
Balances

F.05 Accounting ->


Financial Accounting> General Ledger ->
Periodic Processing
-> Closing -> Valuate
-> F.05 - Foreign
Currency Valuation

Monthly/Weekly

Corporate Accounts

COCCA

2
5

Correction of FI
documents for
wrong cost centre
entries

KB61
Accounting >
Controlling > Cost
Center Accounting >
Actual Postings >
KB61 Repost Line
Items

Weekly/Monthly

CO

2
6

Period close in CO

OKP1 Accounting >


Controlling >
Profitability Analysis
> Actual Posting >
Period End Closing >
Transfer Cost Center
costs > Assessment

Monthly

Reporting

CO-FI

2
7

CO-FI Reco

S_ALR_87013603
Accounting >
Controlling > Cost
Element Accounting >
Information System >
Reports for Cost and
Revenue Element Acc
> Reconciliation >
CO/FI Reconciliation
in CoCd Currency

Weekly/Monthly

Reporting

COPA

2
8

CO - PA assessment

KEU5 Accounting >


Controlling >
Profitability Analysis
> Actual Posting >
Period End Closing >
Transfer Cost Center
costs > Assessment

Monthly

Reporting

COPA

Reconciliation

GR55 ZTL8

Monthly

Reporting

between CO - CCA COPA

Accounting >
Controlling > Cost
Center Accounting >
Information System >
Tools > Report
Painter > Report
Writer > Report
Group ZTL8 >
Execute

COPA

3
0

RES1 Report
execution and
validation

KE30
Accounting >
Controlling >
Profitability Analysis
> Information System
> Execute Report

D/W/M

Reporting

FI

3
1

Balance Audit Trail

S_ALR_87100205 General Ledger


>Periodic Processing
> Closing >
Document > Balance
Audit Trail > All
Accounts >
S_ALR_87100205 General Ledger from
the Document File

Monthly

Corporate Accounts

FI

3
2

Compact Journal

S_ALR_87012289
Accounting ->
Financial Accounting> General Ledger ->
Periodic Processing
->Closing > Report >
General Ledger
Reports >Document >
General > Compact
Document Journal

Monthly

Corporate Accounts

FI

3
3

VAT Liability

F.38 General Ledger


>Periodic Processing
> Closing > Report >
F.38 - Transfer
Deferred Tax

Monthly

Corporate Accounts

FI

3
4

VAT Liability

F-32 Accounting ->


Financial Accounting> General Ledger ->
Document Entry ->
F-02 - General
Posting

Monthly

Corporate Accounts

FI

3
5

Analyse GR / IR a/c
to crystalise and
close the liability in
the GR / IR a/c to

FBL3N / F.13
(TEST run and
without tick " only
docs which can be

Monthly

Corporate Accounts

chase up invoices

cleared"

FI

3
4

Review and
download the p& l
and balance sheet

S_ALR_87012284
Ledger - Reporting ->
Information System
-> General Ledger
Reports > Balance
Sheet/ Profit and Loss
Statement / Cash
Flow ->General >
Actual/Actual
Comparisons
->S_ALR_87012284

Monthly

Corporate Accounts/
Reporting

IM

3
5

Investment
Management Report

S_ALR_87013019
Accounting ->
Investment
Management ->
Internal Orders
->Information System
->Reports for Internal
Orders ->More
Reports
S_ALR_87013019
S_ALR_87012816 ,
S_ALR_87012824 ,
S_ALR_87012993 ,

Monthly

Reporting

S_ALR_87012994 :
IM

3
6

Investment
Management Report

AW01N
Accounting >
Investment
Management > Fixed
Assets >Asset >
AW01N Asset
Explorer

D/W/M

Reporting

YEAR END CLOSING OPERATIONS


Module

S
r.
N
o.

Process
Descriptio
n

T Code / Menupath

Preceding
Dependency

Subsequent
Process
Impacted

Periodicity(D
/W/M)

Person
Responsible /
Location

FI

Open FI
Posting
Periods

OB52
Accounting ->
Financial
Accounting->
General Ledger
-> Environment
-> Current
Settings ->
S_ALR_870036
42 - Open and
Close Posting

Open period
13
close Normal
periods 1 to
12 initially.
Open Special
Period 13 ,
only for non
sales
accounts
( exclude

Allows all
specific en
year postings

Annual

Corporate
Accounts

Periods
FI

End year
Manual
FI
Postings

FB50
Accounting ->
Financial
Accounting->
General Ledger
-> Document
Entry -> FB50 Enter G/L
Account
Document

FI

Fiscal
Year
Change
for Fixed
Assets

AJRW
Accounting ->
Financial
Accounting->
Fixed Assets ->
Periodic
Processing ->
AJRW - Fiscal
Year Change

FI

Open FI
Posting
Periods

OB52
Accounting ->
Financial
Accounting->

accounts 7*)
All specific
postings for
regularisation
involving
generation of
and FI and
non sales
imapct
-commissions
on sales

Annual

Corporate
Accounts

None

1/Calcul
evaluation on
next period
2/Posting to
Assets
Accounting
in next Fiscal
Year
3/reporting
Budget

Annual

Corporate
Accounts

Close Specia
l Period 13 to
16 to be
closed after

All
processing
involving
generation of

Annual

Corporate
Accounts

General Ledger
-> Environment
-> Current
Settings ->
S_ALR_870036
42 - Open and
Close Posting
Periods

full &
complete
finalisation.
of trial
balance.

and FI
Document
not allowed
in next
posting
period.

FI

Fixed
Assets
Year-End
Closing

AJAB
Accounting ->
Financial
Accounting->
Fixed Assets ->
Periodic
Processing ->
Year-End
Closing ->
AJAB - Execute

After END
closing
period 13
=>Completio
n of
Capitalization
Activities and
Posting of
Final
Depreciation
Run for the
Fiscal Year.

Posting to
Previous
Fiscal Year
can not be
continued
after the yearend closing

Annual

Corporate
Accounts

FI

Account
Reconcili
ation for
Fixed
Assets

ABST2
Accounting ->
Financial
Accounting->
Fixed Assets ->

After END
closing
period 13
=>
Completion

Rectification
of reported
errors on
account of
Capitalisation

Annual

Corporate
Accounts

Periodic
Processing ->
Year-End
Closing ->
ABST2 Account
Reconciliation

of
Capitalisation
Activities and
Posting of
Final
Depreciation
Run for the
Fiscal Year.

or
depreciation

FI

Vendors
&
Customer
s

F.07 Accounting
-> Financial
Accounting->
Accounts
Payable ->
Periodic
Processing ->
Closing ->
Carrying
Forward -> F.07
- Balance Carry
Forward

Scrutiny and
closing of all
Vendor &
Customer
accounts

Annual

Corporate
Accounts

FI

Balance
Sheet GL

F.16 Accounting
-> Financial
Accounting->
General Ledger
-> Periodic

Scrutiny and
closing of all
GL Balance
Sheet
accounts

Annual

Corporate
Accounts

Processing ->
Closing ->
Carrying
Forward -> F.16
- Balance Carry
Forward
FI

P&L
Items

F.16 Accounting
-> Financial
Accounting->
General Ledger
-> Periodic
Processing ->
Closing ->
Carrying
Forward -> F.16
- Balance Carry
Forward

Scrutiny and
closing of all
GL P & L
accounts

CO

1
0

Period
close in
CO

OKP1
Accounting >
Controlling >
Profitability
Analysis >
Actual Posting >
Period End
Closing >

FI closing
done and FI
period is
closed for last
month.

CO process
and
assessment
cycle
run,RES1
reporting

Annual

Corporate
Accounts

Annual

Reporting

Transfer Cost
Center costs >
Assessment
CO-IM

11

Carry
forward
of open
commitm
ents for
investmen
t

KOCF
Accounting >
Controlling
>Internal Orders
> Year-End
Closing >
Commitment
Carryforward

Budgetory
control on
investment in
next year

Annual

Reporting

COCCA

1
2

Checking
overhead
report(bef
ore and
after
assessmen
t run)

S_ALR_870136
11 ,
S_ALR_870136
34 ,
S_ALR_870136
35 ,
S_ALR_870136
25

MIS
reporting ??
??

Annual

Reporting

FI

1
3

Review
and
download
the p& l
and
balance

S_ALR_87012
284 Ledger
- Reporting ->
Information
System ->
General Ledger

Year end

Annual

Corporate
Accounts

Scrutinise &
Download
P& L and
Balance
Sheet

IM

1
4

sheet

Reports >
Balance Sheet/
Profit and Loss
Statement / Cash
Flow ->General
> Actual/Actual
Comparisons
->S_ALR_8701
2284

Investme
nt
Managem
ent
Report

_ALR_8701301
9
List:
Budget/Actual/C
ommit:
Accounting ->
Investment
Management ->
Internal Orders
->Information
System
->Reports for
Internal Orders
->More
Reports :
S_ALR_870128
16 ,

Special FI
periods
closed

Reporting

Annual

Reporting

S_ALR_870128
24 ,
S_ALR_870129
93 ,
S_ALR_870129
94 :