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Step by Step Process for Using the BW AP Aging

1. Access BW using the one of the Web links below (tip: save the link in your favourites if
you plan to access this report regularly)
JAP (ie AAP Data and BAP login)
JEP (ie AEP Data and BEP login)
JPP (ie APP Data and BPP login)
JAM (ie AAM Data and BAM login)
JEM (ie AEM Data and BEM login)
JPM (ie APM Data and BPM login)
JAB (ie AAB Data and BAB login)
JEB (ie AEB Data and BEB login)
JPB (ie APB Data and BPB login)

2. Enter you BW Username and Password

3. Click New Analysis

4. Type = Query

5. Click Search tab

6. Enter AP Aging and hit Search box

7. Select the Global report and hit OK box

8. Below is a screen shot of the selection screen

9. Enter Company Code and change the Aging Bandwidth (days) if required

10. Select your Profit Centres (OPTIONAL for segment reporting purposes only)
11. To select specific profit centres Show Tool = Single Values

12. Enter each required profit centre and hit Add

13. Once all of the required profit centres are selected hit OK

14. Select your Vendor Numbers (mandatory field)

15. To select a range of vendor numbers Show Tool = Value Ranges

16. Enter your vendor number range for 3rd Party Vendors and hit Add

17. Once you confirm the range selected is correct hit OK

18. Change the posting date range to reflect the end date you wish to run the report for (we do
not recommend changing the start date)

19. If you plan to use these selections regularly you can save this as a variant by hitting Save

20. Give your variant a user specific name and hit OK

21. Then hit OK

22. Hit the Expand Button

23. The Summarised Report is now displayed

24. Users can Sort the balance column Ascending by right clicking on Balance

then selecting

the data is now sorted by balance in ascending order

25. Users can Sort the Vendors number column Ascending by right clicking on Vendor

then selecting

the data is now sorted by vendor number in ascending order

26. Users can Sort the Vendor Description column Ascending by right clicking on Vendor

then selecting

the data is now sorted by vendor description in ascending order

27. Any Vendors with a Debit Open Item balance will be highlighted in the report (see example
below ANZ One Card)

28. To print or save the report to PDF hit Print Version

then select OK

this will show you a print preview of the report.

If you want to then print hit the print icon

If you want to save the report to PDF file then select the save icon and save the file to your
desired folder location

Close the print

preview when done

29. Users can export to excel by selecting Export to Excel

and choose to open the excel file

the report is now in excel

(see below example)

30. Users can create a more detailed version of the report by adding additional free
characteristics to the report columns. In the example below we are adding the following
free Characteristics (note: Users can add any of the available free characteristic they would
like to their report)
a. Vendor Payment Terms
b. Accounting Doc Number
c. Reference Number
d. Document Date
e. Posting Date
f. Document Currency
g. Document Payment Terms
h. Payment Block Status
This is done by highlighting each required free characteristic and dragging it over to the
report to the desired column location (tip: must be before the Balance column and after
the Vendor column). See the result below

After adding all the new columns you need to tidy the format.
Some free characteristics have both a Text and Key columns. See example for Document
Currency below

To remove one of the columns you need to right click Document Currency and select

Change the display to Key or Text (which ever is required) and hit OK

Once you are happy with all of the columns, the next step is to remove the unwanted
subtotals (ie Results). In this example we only want subtotals for the Vendor
Characteristic. To remove the unwanted subtotals right click on each of the column
headings which have unwanted subtotals and select

Change Display results to Never and hit OK

After completing this formatting the report will look similar to the below screenshot

If you intend to use this detailed report regularly you can save this report as a view by
hitting Save View giving it a description and hitting OK (next time to go to run this report
you do not need to search for the Type Query instead you can search for Type View)

31. Users can also jump from the detail in this report (ie Accounting Doc number) to the FB03
Document Display in ATLAS by right clicking on a specific Accounting Doc Number and

Then select Logon

Enter your ATLAS Username and Password

Choose the year the document relates to

The document is displayed (see example below)

32. You should now be able to use the BW AP Aging Report