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[CITY UNIVERSITY COLLEGE OF SCIENCE AND TECHNOLOGY]

Student Handbook Year 2013-15

CITY UNIVERSITY COLLEGE OF SCIENCE AND TECHNOLOGY

STUDENT
HANDBOOK

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[CITY UNIVERSITY COLLEGE OF SCIENCE AND TECHNOLOGY]

Student Handbook Year 2013-15

CONTENT

NO
1

CONTENT

PAGE

ACADEMIC RULES & REGULATIONS


1.0

Academic Standard

2.0

Academic Calendar

3.0

Programmes Offered and Entry Requirement

4.0

Programme Requirement

13

5.0

Attendance

28

6.0

Refund of Tuition Fees for Malaysian Students

28

7.0

International Students

28

8.0

Graduating

31

9.0

Withdrawal from the University

32

10.0

Examination Rules and Regulations

33

11.0

Code of Ethics

37

STUDENT FINANCIAL HANDBOOK (FEES AND PAYMENT


SCHEMES)
1.0

Tuition Fee

43

2.0

Payment Terms

44

3.0

Processing Fee

46

4.0

Registration Fee

47

5.0

Foreign Students Charges

47

6.0

Intensive English Programme

47

7.0

Add/drop of subjects

47

8.0

Registering Subjects from other programmes

48

9.0

Change of Programme

48

10.0

Late Course Registration

48

11.0

Leave of Absence/Deferment

48

12.0

Refund of Fees to Withdrawn and Terminated Students

49

13.0

Supplementary Examination/Assessment

50

14.0

Repeat of Subjects

50
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Student Handbook Year 2013-15

15.0

Appeal for Re-marking

50

16.0

Credit Exemption and Transfer

50

17.0

Convocation & Graduation Requirement

53

18.0

Academic Transcript

53

19.0

Late Penalty Payment

53

20.0

Library Fines

53

21.0

Cheque Returned Penalty Charges

54

22.0

Matrix Card Replacement

54

23.0

Validity of Offer

54

24.0

Renewal of Visa

55

25.0

Releasing of Passport

55

26.0

International Students Financial Information

55

27.0

Scholarship

58

STUDENT AFFAIRS AND ALUMNI


DISCIPLINARY

1.0

Categories of Offences

61

2.0

Disciplinary Action

61

3.0

Attendance to the Disciplinary

62

4.0

Consequences for Non-attendance

62

5.0

Plea of Guilty

62

6.0

Trial Proceedings

63

7.0

Students Evidence

63

8.0

Trial Report

63

9.0

Appeal

64

10.0

Payment of Fines

64

11.0

Academic Offences

65

HOSTEL RULES AND REGULATION

72

STUDENTS DECLARATIONS

84

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Student Handbook Year 2013-15

ACADEMIC RULES &


REGULATIONS

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Student Handbook Year 2013-15

1.0 Academic Standards


In keeping with its mission and goals, the University strives to insure high academic
standards by implementing well-designed curricula, carefully selecting high quality students
and will continuously monitor and rigorously evaluate all the pertinent activities and systems.
The University has built up resources and facilities to ensure high academic standards.
2.0 Academic Calendar
The University academic year has 3 normal semesters, January, May and September
Semester as illustrated in table 1.
Table 1: Academic Scheduled*
Normal Semester
January Semester
Lectures and Study Week
Mid Term Examination
Final Term Examination
Semester Break
Total
May Semester
Lectures and Study Week
Mid Term Examination
Final Term Examination
Hari Raya Aidilfitri Break
Semester Break
Total
September Semester
Lectures and Study Week
Mid Term Examination
Final Term Examination
Semester Break
Total
Overall Total
*Subject to amendment

Duration (Week)
14
1
2
2
17

14
1
2
1
2
17

12
1
2
2
17
52

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Student Handbook Year 2013-15

3.0 Programmes Offered and Entry Requirements


No
1.

Programme
Intensive English Programme
Advanced
Intensive English Programme Intermediate

Entry Requirements
These programmes are offered to students
who need to improve their English language
proficiency.

Intensive English Programme


Elementary

2.

Foundation in Business

Other qualifications equivalent with O-Level


recognised by the Ministry of Higher
Education, Malaysia.
Passed SPM/SPMV with at least 5 credits
which includes either 3 of the following
subjects (Mathematics, English, Biology,
Chemistry and Physics) OR

Other equivalent qualifications recognized by


the Ministry of Higher Education, Malaysia

Passed SPM / SPMV / GCE O-Level with


minimum 5 credits in any subjects including
Mathematics OR

Other equivalent qualifications recognized by


the Ministry of Higher Education, Malaysia
Passed SPM / SPMV / GCE O-Level with
minimum 5 credits in any subjects including
English

3.

4.

Foundation Studies in Science

Foundation in Information Technology


Foundation in Arts (Built Environment)

5.

Foundation in Arts (English &


Communication)

6.

Diploma in Management

International students who do not have any


proof of English proficiency are required to sit
for an English Proficiency Test and Students
who are required to enroll for the Intensive
English Programme must complete the
programme until level 3
Passed SPM with 5 credits in any subjects OR

Other equivalent qualifications recognized by


the Ministry of Higher Education, Malaysia
Passed SPM / SPMV/GCE O-Level with
minimum 3 credits OR

Diploma in Accountancy
Diploma in Human Resource Management

Other equivalent qualifications recognized by


the Ministry of Higher Education, Malaysia

Diploma in Business Management


Diploma in Office Management
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Diploma in Corporate Communication


Diploma in Mass Communication
Diploma in Culinary Arts
Diploma in Hotel Management
7.

8.

Diploma in Information Technology

Diploma in Architectural Technology

Pass SPM/SPMV/O-Level OR equivalent with


minimum 3 credits inclusive of mathematics
OR

Pass in related certificate/foundation with a


minimum CGPA 2.0 from any IPTA or IPTS
recognised by the Ministry of Higher
Education, Malaysia.OR

Other equivalent qualification recognized by


the Ministry of Higher Education, Malaysia.
Passed SPM / SPMV with minimum 3 credits
inclusive of Mathematics and a pass in
Art Subject / Engineering Drawing

Diploma in Interior Design

9.

Diploma in Civil Engineering

10. Diploma in Multimedia


Diploma in Graphic Design

Students who did not pass or did not take Art


Subject/Engineering Drawing at SPM/SPMV
level, they may sit for an art test or to present
Art Portfolio

Other equivalent qualification recognized by


the Ministry of Higher Education, Malaysia.
Passed SPM / SPMV with minimum three (3)
credits which includes Mathematics and one
(1) of the Science Subjects and passed
English

Students who did not pass or did not take Art


Subject/Engineering Drawing at SPM/SPMV
level, they may sit for an art test or to present
Art Portfolio

Other equivalent qualification recognized by


the Ministry of Higher Education, Malaysia.
Passed SPM / SPMV / GCE O-Level with
minimum 3 credits in any subjects, and a
pass in Art Subject /Engineering Drawing

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Student who did not pass or did not take Art


Subject/Engineering Drawing at SPM/SPMV
level, they may sit for an art test or present an
Art Portfolio

Other equivalent qualification recognized by


the Ministry of Higher Education, Malaysia.

11. Diploma in Nursing

12. Diploma in Occupational Safety and Health

Passed SPM / O-Level or equivalent


qualification with five (5) credits, including
Mathematics, Science and another three (3)
credits in any subjects including a pass in
Bahasa Melayu and English subjects
Passed SPM or equivalent qualification with
minimum three (3) credits in any subjects
including one (1) science subject (Science,
Biology, Physic or Chemistry)

Diploma in Medical lab Technology


Diploma in Environmental Health
13. Bachelor of Business Administration (Hons)

Passed STPM / A-Level with a minimum pass


in two (2) subjects or CGPA 2.00; OR

Passed Foundation / Matriculation / PreUniversity with CGPA 2.00; OR

Passed Diploma/Executive Diploma/HIgher


National Diploma/Advance Diploma OR

International Baccalaureate; OR

Other Diploma recognised by the Ministry of


Higher Education Malaysia (MOHE) with a
minimum CGPA 2.00

Passed STPM / A-Level with a minimum pass


in two (2) subjects or CGPA 2.00; OR

Passed Foundation / Matriculation / PreUniversity with CGPA 2.00; OR

Passed Diploma/Executive Diploma/HIgher

Bachelor of Accounting (Hons)


Bachelor of Science (Hons) (Accounting and
Finance)
Bachelor of Engineering Management
(Hons)
Bachelor of Communication (Hons)
(Journalism)
Bachelor of Communication (Hons) in
Corporate Communication
Bachelor of Multimedia (Hons)
Bachelor of English (Hons) in Professional
Communication
14. Bachelor of Mass Communication (Hons)

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National Diploma/Advance Diploma with


minimum CGPA 2.50 AND passed SPM with
credits in English OR

15. Bachelor of Science (Hons) (Architectural


Design)

16. Bachelor of Graphic Design (Hons)

International Baccalaureate; OR

Other Diploma recognised by the Ministry of


Higher Education Malaysia (MOHE) with a
minimum CGPA 2.00
Passed STPM with minimum full passed in two
(2) subjects inclusvie of Mathematics. Student
who did take Mathematics in STPM level must
have a credit in Mathematics taken during
SPM; OR

Passed A-Level with at least a pass in two (2)


subjects inclusive Mathematics. Student who
did take Mathematics in STPM level must have
a credit in Mathematics taken during SPM/OLevel; OR

Passed Foundation Studies from City


U/recognised Foundation /Matriculation / PreUniversity with at least CGPA 2.00

Passed Diploma/Executive Diploma/Higher


National Diploma /Advance Diploma approved
by MOHE with a minimum CGPA 2.00
Passed STPM / A-Level with minimum
distinctions in two subjects and minimum
CGPA 2.00; OR

Passed Matriculation / Foundation studies in


related fields with minimum CGPA 2.00; OR

Passed Diploma from any higher institution


approved by the Ministry of Higher Education
Malaysia (MOHE) with minimum CGPA 2.00;
OR

International Baccalaureate (IB) with minimum


24 points; OR

Any other qualifications equivalent and


recognised by the government of Malaysia;
AND
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17. Bachelor of Computer Science (Hons)


(Business Information Technology)
Bachelor of Computer Science (Hons)
(Software Engineering)

18. Bachelor of Biomedical (Hons)

Student who did not pass or did not take Art


Subject/Engineering Drawing at SPM/SPMV
level, they may sit for an art test or present an
Art Portfolio.
Passed STPM / A-Level with credit in two (2)
subjects or equivalent with a minimum CGPA
2.00; OR

Matriculation / Foundation or equivalent


qualifications with minimum CGPA 2.00 and
credit in subjects of Mathematics in SPM; OR

Diploma in Computer Science, Information


System, IT, Software Engineering or
equivalent qualifications with minimum CGPA
2.50; OR CGPA 2.00 above but below
2.50 will be accepted subject to strict
jurisdiction of City U Senate; OR

Diploma in other field with minimum CGPA


2.50 and credit in Mathematics during
SPM or equivalent qualifications; OR

International Baccalaureate (IB) with minimum


24 points (for Business Info Technology); OR

Other equivalent qualification recognized by


the Ministry of Higher Education, Malaysia.
Passed STPM / Matriculation / A-Level /
Foundation or equivalent qualifications with
minimum CGPA 2.50 in subjects of Biology
and Chemistry and passed SPM with credits in
Biology, Physics, Mathematics, Chemistry and
English; OR

Bachelor of Environmental Health (Hons)

19. Bachelor of Occupational Safety and Health


(Hons)

Student Handbook Year 2013-15

Diploma in related field from any recognised


institutions with minimum CGPA2.75; OR

Diploma in related field from any recognised


institution with CGPA below 2.75 but has
at least three (3) years working experience in
the related field

Passed STPM / Matriculation / A-Level /


Foundation or equivalent qualifications with
minimum CGPA 2.50 in subjects of Biology
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and Chemistry and passed SPM with credits in


Biology, Physics, Mathematics, Chemistry and
English; OR

20. Bachelor of Education (Hons) in Teaching


English as a Second Language (TESL)

21. Master of Business Administration

Diploma in related field from any recognised


institutions with minimum
CGPA 2.75; OR

Diploma in related field from any recognised


institution with CGPA below2.75 but has at
least three (3) years working experience in the
related field

Other equivalent qualification recognized by


the Ministry of Higher Education, Malaysia.
Passed STPM/A-Level with a pass in two (2)
subjects or CGPA 2.00; OR

Passed Foundation/Matriculation/PreUniversity with CGPA 2.00;

Passed Diploma/Executive Diploma/Higher


National Diploma/Advance Diploma or
other Diploma recognised approved by the
MOHE with a minimum CGPA 2.00

International Baccalaureate (IB) with minimum


24 points; OR

Other qualifications recognised by the


Malaysian Government

AND credit in English at SPM Level


Bachelor of Business Administration from City
University or other Bachelor Degrees
recognised by the Ministry of Higher
Education, Malaysia with at least CGPA 2.00
OR,

An appropriate professional qualification and a


minimum of 1 year work experience OR,

Any other qualifications approved by the


CUCST Senate as equivalent to the level of
Bachelor Degree with at least CGPA 2.00
Bachelor degree in related field from any
recognised institution with minimum

22. Master of Science in Business Administration

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CGPA 2.00; OR

23. Master of information Technology

Bachelor degree from other field from


recognised institution with minimum
of 1 year working experience; OR

Other equivalent qualification recognized by


the Ministry of Higher Education, Malaysia.
Bachelor degree in any field from any
recognised institution with minimum
CGPA 2.50;

(Candidate with Bachelor degree from other


field must take prerequisite module as
preparatory and minimum of 1 year working
experience
Candidate with CGPA lower than 2.5 and
more than 2.0 will be accepted subject to strict
jurisdiction of City U Senate); OR

24. Doctor of Business Administration

Doctor of Philosophy (Business


Administration)

Other equivalent qualification recognized by


the Ministry of Higher Education, Malaysia.
Master in related field from any recognised
institution with minimum
CGPA 2.00; OR

Master from other field from recognised


institution with minimum of 2 years working
experience; OR

Other equivalent qualification recognized by


the Ministry of Higher Education, Malaysia

3.2 Age Requirement


An applicant must be at least 18 years and not yet 23 years of age on May 1 of your
year of admission to Foundation programme.
No age requirement for other programmes.

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4.0 Program Requirements


4.1 Credit Hours
Credit hours for a program are assigned on the basis of a 12-week semester. One (1)
credit hour is equivalent to one (1) contact hour, where a student attends a face to face
lecture each week. Three (3) credits mean that the student will attend 3 hours of face to
face lecture each week.
On the other hand, for lab and tutorial sessions, one (1) credit hour is equivalent to 1.5
contact hours respectively
4.2 Subject Registration
4.2.1 Students are required to register and validate subjects to be taken in every
semester on the first week of semester.
4.2.2 The total credit hours for full-time students are between12 to 18 credit hours.
Students are allowed to register for more credit hours in a semester subject to the
approval from the Dean.
4.2.3 The total credit hours for part-time students are between 3 to 9 credit hours.
4.2.4 Academic honors are considered for full time students only.
4.2.5 The minimum and maximum period to complete the programme are:Programme

Duration of Study (semester)


Minimum

Maximum

Foundation

Diploma

12

Bachelor

12

Master

Doctorate

15

4.2.6 Nevertheless, clause 4.2 and its sub clause are all subjected to Senate approval.
4.2.7 A penalty of RM100.00 shall be charged to the student who fails to register
subject(s) during the registration of the new semester.

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4.3 Adding and Dropping Subject


Students may add or drop subjects within the second (2) weeks of the semester.
4.4 Withdrawing From Subjects
Students may withdraw subjects after the one (1) week until the revision week of the
semester. The subjects will be recorded in the academic transcript as W. The students
are required to settle the fees for the said subject.
4.5 Types of Subjects
4.5.1 Core Subjects
Core subjects are designed for basic knowledge and understanding in the areas of
study.
4.5.2 Compulsory University Subjects
Student is required to pass these subjects to be eligible for graduation.
4.5.3 Compulsory MQA Subjects
Malaysian students are required to pass these subjects to be eligible to graduate.
The subjects are Bahasa Melayu (Only for students who did not obtain credit in the
subject at SPM level), Pengajian Malaysia and Pendidikan Islam / Moral.
4.5.4 Elective Subjects
Elective subjects are other subjects for which students are eligible to register.

4.5.5 Specialisation Subjects


Specialisation subjects are designed for a broader knowledge and a deeper
understanding pertaining to their area of specialisation.
4.6 Performance Evaluation for Undergraduate Programmes
Performance of the students will be evaluated throughout the semester by class tests,
quizzes, assignments, final examinations, term papers, project reports etc. Final
examinations will be held within the allocated time. It is compulsory for all of the students
to sit for final examinations. Students who fail to sit for their final examinations without
reasons will be given an F grade. However, students who fail to sit for their final
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examination with reasons acceptable to the Dean will be given an I(Incomplete) and will
be required to sit for supplementary examinations to change that status. Numerical
scores earned by a student in tests, exams, assignments etc, are cumulated and
converted to letter grades at the end of the semester.
Students performance is assessed in the following manner:
a. Continuous assessment through tests, assignments / project and quizzes. Normally not
more than 60% of the total marks can be allocated to this form of assessment.
b. The final examinations will be held comprehensively at the end of each semester for
each subject taken. Normally not less than 40% from the total marks are to be
allocated for the final examinations.
c. In certain cases, the final examinations can be replaced with other forms of assessment
like mini project, term paper and others.
d. Assessment via practical training must follow modes of assessment set by the School
and approved by the University.
e. Assessment via projects/coursework base, the assessment will be throughout the
semester by progress and final projects.
4.6.1 Grading System
The grades at the university will be indicated in the following manner:

Mark

Grade

Point Value

Status

80 100
75 - 79

A
A-

4.00
3.67

Excellent

70 74
65 69
60 64

B+
B
B-

3.33
3.00
2.67

Good

55 59
50 - 54

C+
C

2.33
2.00

Pass

45 49

C-

1.67

Pass
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40 44

1.00

0 - 39

0.00

Student Handbook Year 2013-15

Fail

4.6.2 Passing Grade for Module


The passing grade in all subjects for undergraduate programmes is D and above.
4.6.3 Grade Point
Students receive a grade point average (GPA) calculated on the basis of the total
grade points of all subjects taken in a semester divided by the number of credit hours
counted in the semester. The cumulative grade point average (CGPA) is calculated on
the basis of total grade points accumulated from all subjects taken from all semesters
divided by the total credit hours counted.
Table 2: Calculating the GPA and CGPA
Semester 1

Subject

Grade

Grade

Credit Credit Hour

Point

Hour

x Grade
Point

Theories of Communication

4.00

12.00

Mass Media and Society

3.00

9.00

Intercultural Communication

2.00

6.00

Introduction to Journalism Practice

C-

1.67

5.01

12

32.01

Total Point

GPA = Total Grade Point = 32.01 = 2.67


Number of Credit

12

CGPA = Total Grade Point Accumulated = 32.01 = 2.67


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Number of Credit

Student Handbook Year 2013-15

12

Semester 2

Subject

Grade

Grade

Credit Credit Hour

Point

Hour

x Grade
Point

Comm. Laws and Ethics

A-

3.67

11.01

Broadcast Journalism

B+

3.33

9.99

Writing for Newspapers and Magazines

C+

2.33

6.99

Online Journalism

C-

1.67

5.01

12

33.00

Total Point

GPA = Total Grade Point = 33.00 = 2.75


Number of Credit

12

CGPA = Total Grade Point Accumulated = 32.01 + 33.00= 2.71


Number of Credit

12 + 12

4.6.4 Other Status


Other than the Grades A, B, C, D, F, the following status are also used:
4.6.4.1 I (Incomplete)
An Incomplete (I) grade is assigned only when a student has failed to complete
one or more requirements of the course due to illness and verified by a
Medical Officer or for other reasons with the approval of the Dean.
The student is required to sit for a supplementary examination as
replacement for the initial examination or finish the incomplete

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assignment at a date to be fixed by the Dean. Appropriate time extensions will


be considered.
4.6.4.2 W (Withdrawal)
This status is given to students who withdraw from subjects after the fourth week
until the revision week of the semester. The subject will not be calculated in the
GPA.
4.6.5 Academic Standing
Students are expected to maintain a consistently high standard in their academic work.
The academic status of a student is one of the following categories:

Satisfactory Academic Standing


A student whose semester CGPA is at least 2.00 is in Satisfactory Academic Standing.
Academic Probation
A student whose semester CGPA is below 2.00 is placed on Academic Probation. A
student on probation is not allowed to register more than 9 credit hours and is advised to
repeat the subjects below than C grade in the following semester when they are offered
to increase their CGPA. At the end of their probationary semester, a student's CGPA
must be equal to or greater than 2.00 to continue in Satisfactory Academic Standing.
Academic Dismissal
If a student fails to maintain a CGPA of 2.00 in two consecutive semesters then the
university will review the student's record and recommend further action which may
include options such as changing programme of study (subject to approval from

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Academic Board ) or taking extra classes for the said subject. First year students whose
CGPA is below 1.00 may be advised to withdraw from the university.

4.7 Performance Evaluation for Postgraduate Programmes


4.7.1 Programme Structure
The postgraduate programmes offered by the University are categorised under three
(3) structures as follows:
4.7.1.1 Structure I Degree by Research.
Students pursuing a postgraduate programme under this structure have
to take a sustained and in-depth study on a particular research topic, which
he / she will then write about in the form of thesis.
A student shall undertake the research under the supervision of a Supervisor
appointed by the Dean of School. The Supervisor will ensure students
progress throughout the course until the completion of the research within
stipulated time frame.
For the purpose of strengthening the knowledge in areas necessary for the
research, students may be required to audit some relevant subjects identified.
At the end of the programme, the student is required to submit a
thesis for examination. The thesis must be defended in an oral examination.
A student under this structure may apply for conversion from a Masters
to a Doctoral degree programme. The application must be made with the
recommendation of the Supervisor/Supervisory
student.

The

Committee

of

the

Supervisor/Supervisory Committee shall make a

recommendation to the Dean, who will then forward the application to the
Academic Board for approval.
The following regulations for conversion from Masters to PhD are to be
adhered to:
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a.The student has completed at least three (3) semesters or one (1) academic
year of the Masters programme.
b. The student has shown outstanding research work that merits the
conversion; and
C.The Supervisor/Supervisory Committee must submit a comprehensive
report to the Dean highlighting the merits and achievements that will support
or justify the conversion. If approved by the Academic Board, the conversion
will take effect in the following semester.
4.7.1.2 Structure II Degree by Coursework and Research.
A student pursuing a postgraduate programme under this structure is required
to fulfill a minimum number of credit hours of coursework. Upon successful
completion of relevant coursework components, the student will be assigned a
research project leading to the submission of a dissertation for examination.
4.7.1.3Structure III Degree by Coursework.
A student pursuing a postgraduate programme under this structure is also
required to attend seminar classes (or under exceptional circumstances are
based on a prescribed mode of study). Assessment will normally be based
on assignments and/or quizzes and/or presentations and a substantial project
paper or case study. The student is required to fulfill the required number
of credit hours prescribed and sit for written examinations for the subjects
registered at the end of the semester.
4.7.2. Grading System
The grades at the university will be indicated in the following manner:

Mark

Grade

Point Value

80 100
75 - 79

A
A-

4.00
3.67

70 74
65 69

B+
B

3.33
3.00

Status
Excellent

Good
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60 64

B-

2.67

55 59
50 - 54

C+
C

2.33
2.00

Pass

45 49
40 44
0 - 39

CD
F

1.67
1.00
0.00

Pass

Fail
4.7.3 Passing Grade
The passing grade in all subjects for postgraduate programmes is D and above.
4.7.4 Grade Point
Students receive a grade point average (GPA) calculated on the basis of the total
grade points of all subjects taken in a semester divided by the number of credit hours
counted in the semester. The cumulative grade point average (CGPA) is calculated on
the basis of total grade points accumulated from all subjects taken from all semesters
divided by the total credit hours counted.
Table 3: Calculating the GPA and CGPA

Semester 1
Subject

Grade

Grade
Point

Theories of Communication
Mass Media and Society
Intercultural Communication
Introduction to Journalism Practice
Total Point

A
B
C
C-

4.00
3.00
2.00
1.67

Credit Credit Hour


Hour
x Grade
Point
3
12.00
3
9.00
3
6.00
3
5.01
12
32.01
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GPA = Total Grade Point = 32.01 = 2.67


Number of Credit
12
CGPA = Total Grade Point Accumulated = 32.01 = 2.67
Number of Credit
12

Semester 2
Subject

Grade

Grade
Point

Comm. Laws and Ethics


Broadcast Journalism
Writing for Newspapers and Magazines
Online Journalism
Total Point

AB+
C+
C-

3.67
3.33
2.33
1.67

Credit Credit Hour


Hour
x Grade
Point
3
11.01
3
9.99
3
6.99
3
5.01
12
33.00

GPA = Total Grade Point = 33.00 = 2.75


Number of Credit
12
CGPA = Total Grade Point Accumulated = 32.01 + 33.00= 2.71
Number of Credit
12 + 12

4.7.5 Other Status


Other than the Grades A, B, C, D, F, the following status are also used:
4.7.5.1 I (Incomplete)
An Incomplete (I) grade is assigned only when a student has failed to complete
one or more requirements of the course due to illness and verified by a
Medical Officer or for other reasons with the approval of the Dean.
The student is required to sit for a supplementary examination as
replacement for the initial examination or finish the incomplete
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assignment at a date to be fixed by the Dean. Appropriate time extensions will


be considered.
4.7.5.2 W (Withdrawal)
This status is given to students who withdraw from subjects after the fourth week
until the revision week of the semester. The subject will not be calculated in the
GPA.
4.7.5.3 AU (Audit)
This status will be given to students who have registered for a subject but do not
take part in the assessments.
4.7.6 Academic Standing
4.7.6.1 Structure I
Research work is graded either as Satisfactory S or Unsatisfactory U.
No value points are given to the research work and thus it is not
computed in the cumulative or semester grade point average. A student shall
be deemed to be in Satisfactory Academic Standing if the student achieves
S grade for research work.

4.7.6.2 Structure II & III


A students academic performance and standing are evaluated using the CGPA.
Students are expected to maintain a consistently high standard in their academic
work.
The academic status of a student is one of the following categories:
Satisfactory Academic Standing
A student whose semester CGPA is at least 2.00 is in Satisfactory Academic
Standing.
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Academic Probation
A student whose semester CGPA is below 2.00 is placed on Academic
Probation. The student is not allowed to register more than 6 credit hours and is
advised to repeat the subjects below than B grade in the following semester to
increase the CGPA. At the end of their probationary semester, a student's CGPA
must be equal to or greater than 2.00 to continue in Satisfactory Academic
Standing.
Academic Dismissal
If a student fails to maintain a CGPA of 2.00 in the following two semesters, then
the university will review the student's record and recommend further action
which may include options such as changing course of study, taking extra
courses, or in some cases, withdrawing from the university. First year students
whose CGPA is below 1.00 may be advised to withdraw from the university.
4.8 Appeals for Re-marking of Assessment
A student who is dissatisfied with the final grade awarded can appeal for re-marking of
assessment by filling the Appeal on Examination Grade form. Applications must be
made to the Registry Department within 7 days of the announcement of the final
examination results. The decision made after the review is considered final.

4.9 Special Consideration and Supplementary Assessment


The University will allow for applications for special consideration for assessment to be
made on one of the following grounds:
a. Medical reason: e.g. recent hospital admission; serious injury; debilitating illness;
severe anxiety or depression.
b. Loss or bereavement: e.g. death of a close family member.
c. Hardship/trauma: e.g. recent victim of crime; severe disruption due to domestic
arrangements (eviction, house destroyed).

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Supplementary assessment may be granted to a student to provide a fair and equitable


system of assessment after taking into account factors that might impact adversely upon
student performance and results via a special consideration application.
Note 1: Where a student has been reported for plagiarism in the course and has been
found guilty and the appeal processes have been unsuccessful, a student will
not eligible for supplementary assessment.
Note 2: Where it is impractical or professionally inappropriate to offer supplementary
assessment task, a statement to this effect should be included in the course
description.
4.10 Re-admission from Academic Suspension
Students who have been suspended from the University for Academic Reasons may
apply for re-admission. Such applications would be treated on an individual basis.
Readmission is granted only once.

4.11 Repeating Subjects


Students may repeat subjects in order to improve their grades. They must register and
complete the subjects to accomplish the repeat. Applicable tuition and other fees are
assessed for subjects repeated. However, a student who receives F grade for
undergraduate and below B grade for postgraduate programme in any subject must
repeat that subjects and obtain a minimum of D grade for undergraduate and B for
postgraduate programme in order to meet degree requirements. CGPA is calculated
on the basis of the better grades.
4.12 Deans List
Students will be on the Deans List award if they achieve a CGPA 3.70 and have
not obtained less than a C for any subject in the current semester. The students must
also have registered for a subject load of not less than 15 credit hours in the semester.
The respective School will issue a Deans List certificate to the students receiving the
award. Students transcripts will carry the Deans List award notation.
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4.13 Credit Transfer


Credit transfer from an educational institution with a system similar to the University
may be considered prior to admission. Such candidates will have to apply with
required documents (transcripts of examination results and syllabus or outline of the
subjects pursued at the relevant institutions) and are subject to credit transfer rules of
the University. (Please refer Student Financial Handbook (Fees And Payment
Schemes) clause 16.0).

The principles for credit transfer are as follow:


4.13.1 The institution from which credits for subjects are to be transferred must be
recognised by the University.
4.13.2 Subjects for credit transfer from the recognised institutions must be accepted by
the University as credit transferable subjects.
4.13.3 Subjects accepted for credit transfer by the University must be similar or close
to one or more subjects offered in programme offered by the University.
4.13.4 The student must have obtained at least C grade in the subjects for credit
transfer.
4.13.5 Credit transfer is applicable if the date of the result of the subject
concerned was within the last 5 years.
4.13.6 Transferred credit will not be calculated in the GPA and the CGPA.
4.13.7 Transferred credit will be taken into account to fulfill the total credit
requirements for graduation.
4.13.8 The maximum transferable credit should not exceed 50% of the credit hours
required for graduation in a University programme and is subject to approval of
the Board of Academics.
4.13.9 Candidates who are granted credit transfer would be liable for paying admin fee
at a rate determined by the University.
4.14 Credit Exemption
Credit exemption refers to exemption from registration and taking subjects required for
an academic course on the basis of courses taken by the student before being

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accepted for admission into a degree program of this University as approved by the
Senate.
Applications are for the First Year students in Semester 2, using the forms which can
be obtained from the Admission Office and must be submitted to the Faculty only once
throughout the study latest by the second Friday of Semester 2. (Please refer Student
Financial Handbook (Fees And Payment Schemes) clause 16.0).

4.15 Change Programme


Students can apply for change of programme. The grades obtained for relevant
subjects taken in the previous programme may be transferred to the new programme
and they will be counted in the GPA and CGPA calculations subject to the approval
from the respective School. However, International Students must file a new complete
application and to reapply for the Student Visa.

4.16 Deferment of Study


Students may apply for deferment of study two weeks after the registration week.
Students are required to inform the University in writing. The maximum deferment of
study is two consecutive semesters. However, international students are not allowed to
defer their study without any valid reason. (Please refer to Student Financial Handbook
(Fees And Payment Schemes) clause 11.0).

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5.0

Student Handbook Year 2013-15

Attendance
Students are expected to attend a minimum 85% of all classes. Students must substantiate
their absence with supporting documents, medical certificates or their equivalent.

6.0 Refund of Tuition Fees for Malaysian Students

6.1 Proportionate tuition fees (based on credit hours) shall be refunded if a student
withdraws from City University College programmes within 2 (two) weeks after the
commencement of the semester.
6.2 No refund shall be made if a student withdraws from an external programme or if the
withdrawal takes place beyond the second week of the semester.
6.3 A penalty of RM100.00 per subject would be levied if a student adds or drops subject(s)
after enrollment, provided the addition or drop of subject(s) is done within 1 (one)
weeks after the commencement of a subject, or within the dateline imposed by City
University College whichever is later.
6.4 Any charge imposed by the loan provider to the student is between the loan provider
and the students and the University is not responsible for these charges.
7.0 International students
7.1 International Student Policy and Guidelines

International students intending to apply for admission to the University have to fulfill
the following requirements:
7.1.1 To complete an application form which is to be submitted together with all the
following relevant documents
1. 1 set of certified photocopies of all original academic certificates and the
translation versions in English
2. 1 photocopy of the students passport (all pages)
3. 8 passport- size photographs (non-returnable)
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4. A certified copy of your previous qualification to claim for exemption (if


applicable)
5. Completed medical report form by a registered physician (Form to be
downloaded from the University website)
6. For transferring students, a release letter from other college/University.
7.1.2 Upon acceptance of offer, the University will apply for a student visa on behalf of
the applicant. Applicants will have to pay a fee of RM 500 for visa processing.
7.1.3 Upon approval a copy of the approval letter from the Malaysian Immigration
Department will be sent to the applicant.
7.1.4 The applicant will have to inform the University on his/her expected arrival date.
7.1.5 The necessary pickup arrangements at the Kuala Lumpur International Airport
(KLIA) will then be made.
7.1.6 On arrival, all international students must submit their passport and make the
necessary payments to the Bursary Department.
7.1.7 Students are required to pay administration and registration fees (nonrefundable) and to pay tuition fees in advance (before leaving their home
country).
Late Payment Penalty of RM5.00 per day will be imposed to students if fees are
not paid within the allowable time frame.
7.1.8 The University reserves the right to amend its fees structure and policies as it
deems necessary without prior notification.
7.2 English Language Requirement
International students who do not have any proof of English proficiency as required by
the University (refer to table 3 ), are required to sit for an English Proficiency Test.
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Students who score

Student Handbook Year 2013-15

above 60% will be exempted from the necessary English

programme. For those who score 50% to 59% will enroll for level 3, 40% to 49% will
enroll for level 2 and below 40% will enroll for level 1 of the English programme
arranged by the University.
Table 3: English Proficiency Test Requirement
Type of Test
Score
Test in English as a Foreign Language 525 (PBT) or 195 (CBT)
(TOEFL)
International English Language Testing Overall band of at least 5.5
System (IELTS)
Other English Language test that is
equivalent
Students who are required to enroll for the Intensive English Programme must
complete the programme until level 3 before they can be conferred their degree.
7.3 Accommodation
The University will assist International students with accommodation arrangement
when required.
7.4 Law and Order
International Students must not engage in any activity contravening any law enforced
in Malaysia. Any student found guilty of any criminal offence shall forthwith be
subjected to Malaysian Law or be deported from the country. Students also have to
abide by the rules and regulations of the Ministry of Higher Education (MOHE) and the
Immigration Department of Malaysia.

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8.0 Graduating
8.1

Graduation Requirements for Undergraduate Programme


Students will be awarded a Degree when they have fulfilled the following criteria:
8.1.1 Completed

the

minimum

credit

requirement

for

the programme.

8.1.2 Obtained an overall CGPA of not less than 2.00.


8.1.3 Fulfilled the programme's specific requirements.
8.1.4 Applied for graduation and approved by the University.
8.1.5 Paid in full all financial obligations to the University.
8.1.6 Free from any pending disciplinary action.
8.2 Graduation Requirements for Postgraduate Programme
8.2.1 Structure I Degree by Research.
A student under the degree by research programme is eligible for conferral
of a degree after fulfilling the following conditions:
8.2.1.1 Passed the Dissertation / Thesis Examination; and
8.2.1.2 Passed the Viva Voce Examination; and
8.2.1.3 Has paid all the due fees; and
8.2.1.3 Has fulfilled other requirements as specified by the University.
8.2.2 Structure II Degree by Coursework and Research.
A student under the degree by coursework and research programme is eligible
for conferral of a degree after fulfilling the following conditions:
8.2.2.1 Achieved a final CGPA of at least 3.00; and
8.2.2.2 Passed the Dissertation Examination; and
8.2.2.3 Has paid all the necessary fees; and
8.2.2.4 Has fulfilled other requirements as specified by the University.
8.2.3 Structure III Degree by Coursework
A student under the structure degree by coursework programme is eligible for
conferral of a degree after fulfilling the following conditions:
8.2.3.1 Achieved a final CGPA of at least 3.00, and
8.2.3.2 Has paid all the due fees; and
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8.2.3.3 Has fulfilled other requirements as specified by the University.


8.3 Award of Degree
The Senate shall confer a Certificate, Diploma, Bachelor, Masters or Doctoral
degree to a student upon recommendation by the School Board Committee once
all the requirements for graduation have been fulfilled.
The University will give notice to students during the semester when they have
fulfilled the requirements for graduation. Students are required to apply for Degree
graduation within the set dates. Conferral of the degree will be delayed for late
graduation application.

9.0 Withdrawal from the University


A student who wishes to withdraw from the University must submit his/her request in writing
to the Registry Office. This procedure ensures that the student's academic and financial
obligations are cleared before leaving the University.
All previous application materials will remain on file for a two year period. At any time during
this period, a student who has officially withdrawn may request readmission by completing
and submitting only the cover page of the graduate application and paying the application
fee. If after two years, a student must file a new complete application and submit the
appropriate fee to the Registry Department in order to be readmitted.

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10.0 Examination Rules and Regulations


10.1 Conduct During Examination
All students are required to adhere to the following instructions:
1.

Check the examination schedule and take note of your examination dates
well in advance.

2.

Bring the Student Card and Examination Slip to the examination hall.

3.

Be present outside the Examination Hall at least fifteen (15) minutes prior
to the commencement of the examination.

4.

Enter the examination hall, upon the announcement made by the Chief
Invigilator fifteen (15) minutes prior to the commencement of the
examination. Students are required to enter the hall using the assigned
entrance/s.

5.

Students who arrive within the first thirty (30) minutes after the
commencement of the examination will be allowed to take the examination.
However, no additional time will be given to these students.

6.

Students

who

examination
7.

arrive

more

than

thirty

(30)

minutes

after

the

has commenced will not be allowed to take the examination.

Students are strictly prohibited from bringing into the examination hall any
of the following: books, papers, pictures, notes, programmable calculator,
handbag, cell phone or any other device or equipment, unless allowed by the
Chief Invigilator.

8.

Students are not allowed to bring food and drinks into the Examination
Hall. Students are also not allowed to drink, eat or smoke while in the Examination
Hall.

9.

Upon taking their seats in the examination hall, students are required to
produce their Identity Card or passport and Student Card, and place them on the
top right hand corner of the table throughout the duration of the examination for
inspection by the invigilators. Students without a valid Identity Card or
passport/Student Card will not allowed to take the examination unless with the
written approval from the Chief Invigilator.

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10. Ten (10) minutes prior to the commencement of the examination, students are
allowed to:
a) Read and follow the instructions on the COVER PAGE OF THE
ANSWER BOOKLET SHEET
b) Write their name, identity card number / passport, subject code, name of
programme and other pertinent information on the answer booklet, answer
sheets and other attachments submitted as or part of the answer.
c)

Fill-in their particulars in the examination attendance slip and other


information as required in the answer booklet cover sheet.

d) Ensure that the correct question paper is supplied, with sufficient pages
as stated before attempting to answer the questions.
e) In the event that the student has been supplied with an incorrect examination
paper, the invigilators present must be immediately informed.
11. Students are strictly not allowed to either answer the questions before the
announcement of the commencement of the examination or to continue writing
after the announcement made by the invigilators on the termination of the
examination duration.
12. Students are not permitted to leave the examination hall within first thirty
(30) minutes after the commencement of the examination and fifteen (15)
minutes before the completion of the examination.
Students who wish to leave the examination hall for a short period
during the examination must obtain the permission from invigilators present.
13. Students are not

allowed

to

receive

any

books, papers,

pictures, notes, E-dictionary, programmable calculator and other materials or


devices through any person unless the invigilator authorises them.
14. Any form of communication among students as well as between students
and other parties is strictly prohibited.
15. Students are not permitted to render or receive any form of assistance on
matters pertaining to the examination, when the examination is in progress.
16. Students must adhere to the instructions of the invigilators.
17. Students who fall ill or are not able to continue with the examination must
report to the invigilator.
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18. At the end of the examination period, the answer booklet cover sheet and/
or the answer scripts must be arranged and tied as instructed.
19. Blank, used and spoilt answer sheets and/ or answer booklet cover sheet
are not allowed to be brought out of the examination hall.
20. Items that are loaned to students by the University for purpose of use
during the examination must be returned to the invigilators at the end of the
examination.
21. Students must remain seated in the examination hall until they are allowed
by the invigilator to leave the hall.
22. Students must leave the examination hall in an orderly manner.

10.2 Academic Offence


Academic offences are acts which would have the effect of unfairly promoting or
enhancing ones academic standing within the entire community of City
University College of Science and Technology . The following is a list of some
academic offences.
1.

Plagiarism. This consists of, but is not limited to, copying portions of the
writing of others with only minor changes in wording, with (a) inadequate
footnotes, quotes, or other reference forms of citation or (b) only providing a list of
references. Paraphrasing without appropriate citation is also plagiarism.

2.

Giving or receiving or possessing any information which is related to the


examination questions during the conduct of examination.

3.

Referring and using any prohibited reference material in or outside the


Examination Hall/Room for the purpose of cheating during the examination.

4.

Communicating to other students for the purpose of cheating during the


examination.

5.

Soliciting, obtaining, possessing, or distributing to another person an examination


document prior to or subsequent to the administration of the examination.

6.

Substituting for, arranging for substitution by another student, or representing


oneself as another person during an examination session or comparable
circumstance.
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7.

Student Handbook Year 2013-15

Altering or changing an examination or comparable document so as to


mislead others.

8.

Altering, changing, or forging University academic records, including attendance


records, regarding oneself or others, entering the signature of any academic
officer on any official University form, or causing any false information to be
presented at an academic proceeding or intentionally destroying evidence
important to an academic proceeding.

9.

Infringing upon the right of other students to fair and equal access to any
University library resources and comparable or related academic resources.
This may include, but not limited to, theft, mutilation, unreasonably delayed
responses when materials are requested by the University Library
Management or not returning materials upon deadline.

10. Attempting deliberately to prevent other users access to the University


computer system, deprive them of resources, degrade system performance, or
copying or destroying files or programmes without consent.
11. Falsification of data collected in the conduct of research or the presentation
of falsified data in papers, manuscripts, books or other documents
submitted for publication or for the degree requirements.
The above is not an exhaustive list and other instances of academic
offence may occur. Their
judgment

of

the

identification

will

require

the

prudent

University Academic Committee and University Disciplinary

Committee. The above definitions and examples apply to all CUCST students
regardless of the programmes in which they are enrolled.
10.3 Penalty
10.3.1 If a student is found and proven guilty with evidence for cheating during the
period of examination, he / she will be required to leave the exam venue and
his / her examination paper will be confiscated and the exam can be annulled.
10.3.2 If a student is suspected for cheating during an examination, invigilator / s will
make a remark on a designated examination report form, but the student will be
allowed to continue and finish his / her examination. The case will then be
handled by a disciplinary committee.
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10.3.3 Students who violate any part of the Examination Rules and Regulations will be
referred to the University Disciplinary Committee. If found guilty, students may be
subjected to the imposition of any one or a combination of two or more of the
following penalties:
(a) Warning
(b) Fine of not more than RM 500.00 (USD 150)
(c) Given F grade for that particular subject
(d) Nullification of the entire examination results for that semester
(e) Suspension from the University for a period of time
(f) Expulsion from the University
11.0 Code of Ethics
Education at CUCST is aimed not only at developing academic and intellectual
potentials of the students. Moral and character building objective is a very important part of
the curriculum. It is in fact a primary concern of education to look at human personality as an
integrated whole, consisting of physical, emotional, intellectual, spiritual and social
dimensions.
11.1 Student Code of Ethics
(i) Responsibilities of students
Every student shall:a. Obey the laws of the nation.
b. Obey the rules and regulations of the University.
c.

Co-operate with the University authorities in all University matters, whether personal
or on behalf of others, including providing information and evidence.

d. Wear or carry the student card at all times while in the University or while dealing
with the University administration and to produce the card when asked by
person or persons authorised to do so by the University.
e. Attend learning sessions.
f.

Sit for examinations, unless barred from doing so. Where a student is barred,
he/she may apply for permission from the Registrar to have the bar lifted and to sit
for the examination.
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g. Be responsible for safeguarding and ensuring the safety of the property of


the University used by him/her.
(ii) Prohibitions
a. No student is permitted to be involved in any activity or activities or conduct
which may damage or harm the interests, harmony, or good name of the
University or its students, staff, officers or employees.
b. No student is permitted to use any lecture, tutorial or teaching materials
which are provided to him/her by the University for the purpose of publication,
distribution or dissemination, whether for payment or otherwise.
c. No student may plagiarize the intellectual property of others, including data,
ideas, publications and inventions.
d. No student may have cheat or attempt to cheat or act in a manner that can
be interpreted as cheating or attempting to cheat in an examination.
e. No student may, while on the premises of the University, receive or have in his/her
possession any alcoholic drink.
f.

No student may promote or carry on gambling activities on the premises of the


University.

g. No student may, while on the premises of the University, receive or have in his/her
possession any pornographic materials.
h.

No student may possess or have under his/her control any drug or poison.

i.

No student may possess or have under his/her control any firearm or explosives.

j.

No student or group of students may organise, conduct or participate in any


activity in the name of the University without permission or written instructions to do
so from the University.

k.

No student or group of students may promote, manage, or assist in the collection of


money or contributions in the name of University without permission or written
instruction to do so from the University.

l.

No student or group of students may participate in anti-University activities.

m. No student or group of students may establish any association or club or


any such body without the permission of the University.

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n. No student or group of students may make any statement to the Press in


the name of the University without the written permission from the University.

(ii) Dress Code


Student dress code at University campus
Students must observe the rules for dress code imposed by the university as follows:
- Student should wear Smart Casual and Decent Attire within University premises and
official functions.
-Sloppy, crumpled or provocative attire is not acceptable.
-Slippers, flip-flops, open toes sandals, singlet, shorts, torn jeans, etc are not
allowed.
-Students must be polite at all times.
-Students must at all times maintain the highest standard of personal hygiene and
cleanliness.
-Female students are to dress modestly at all times; see through materials and skirts
above knee length are strictly prohibited.
- All students are compulsory to display students matrix card Cleary while in campus
and when attending formal events outside the university.
-Any losses for ID card will be charged RM50.00 each.
Dress Code for Laboratory
It is required that the dress code for laboratory to be followed strictly by the condition of
laboratory Rules to secure the safety
Students Conduct
-No piecing, tattooing, accessories i.e. bracelet, earring, necklace etc.
-Beard should be managed and trimmed neatly
-No cap in university official areas

-Hair should be combed neatly


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(iv) Breach of Code


A student who violates any part of the Code is said to have committed a breach
of conduct.
11.2 Procedures for Handling Student Disciplinary Cases

1.

A student who has been accused of committing a breach of the Code under any
of the rules of the University and is found guilty can be subjected to the imposition
of any one or a combination of two or more of the following penalties:
(a)

Warning

(b)

Fine

(c)

Exclusion from any specified part or parts of the University

(d)

Suspension from membership of the University for a fixed period of time

(e)

Payment of compensation or damages for any damage to property


and University facilities or any third party claimant

2.

(f)

Nullification of examination results or any part of the examination results

(g)

Expulsion from the University

Every report of wrong-doing shall be investigated and the Disciplinary Committee


shall decide whether the alleged offence is serious, minor or there is no case to
answer.

3.

If the Disciplinary Committee finds that a student has committed an


offence, it shall inform the offender of the offence of which he/she is accused
and require the student to provide a written explanation within a reasonable period
of time.

4.

If the Investigation Committee finds that a student has committed an


offence, it shall inform the offender of the offence of which he/she is accused
and require the student to provide a written explanation within a reasonable
period of time.

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5.

Student Handbook Year 2013-15

If the student pleads not guilty and his/her explanation is accepted, or the
student admits his/her guilt, the Investigation Committee shall then take the
appropriate action.

6.

If the student pleads not guilty and his/her explanation is not being
accepted by the Investigation Committee, the student shall be informed of
his/her offence and required to appear before the Disciplinary Committee within a
period not less than 14 days from the date of notification.

7.

A student who does not make the explanation statement as in clause 4 or does
not pay the fine imposed or fails to appear before the Disciplinary Committee
shall be suspended until he/she provides an explanation or pays the fine
imposed or agrees to appear before the Disciplinary Committee.

8.

in a disciplinary proceeding;
(a)

If the student pleads not guilty and the Disciplinary Committee finds that
there is a case to answer, the student shall be asked to provide evidence,
the student may call witnesses or present document(s) or other
materials in his/her defense. The Disciplinary Committee can question the
student or any of the witnesses and examine any document(s) or
materials and the student may cross-examine any of the witnesses.

(b)

If the student pleads guilty, the Disciplinary Committee shall explain the
facts of the case to him/her.

9.

On completion of the proceedings and, if the Disciplinary Committee finds


the student guilty, before imposing sentence, the Disciplinary Committee
shall ask the student to make a mitigation plea.

10.

If the Disciplinary Committee also imposes the punishment of payment of


compensation or damages to the University or a third party, the amount of
compensation determined by the Disciplinary Committee shall be an amount
that is fair and reasonable taking into account all matters related to the case
and the persons involved in it.

11.

A student who is not satisfied with the decision of the Disciplinary Committee can
submit a written appeal providing the grounds of appeal to the Vice
Chancellor for consideration, on condition that such an appeal is submitted

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within 14 days from the date of sentencing. The decision of the Vice Chancellor
shall be final.
12.

The Disciplinary Committee, with the consent of the Vice Chancellor may
delegate its authority to any officer or member of staff of the University to deal
with any disciplinary offence.

13.

If a student makes an appeal, this does not constitute grounds for the
suspension of the implementation of any penalty imposed or the suspension
of payment of any fine or compensation ordered to be paid.

14.

Fines shall be paid to the Financial Controller/Bursar who shall then make
payment to the third party, if necessary.

15.

Any document(s) or other materials submitted before the Disciplinary Committee


in the course of disciplinary proceedings shall be kept in the care of the
University until such proceedings are completed or until the deadline for appeal
has passed.

16.

The Disciplinary Committee shall make written notes of all disciplinary


proceedings before it. However, for the purposes of record keeping these
notes do not need to be verbatim.

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STUDENT FINANCIAL
HANDBOOK
(FEES AND PAYMENT SCHEMES)

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1.0 TUITION FEE


1.1 Please refer to the Table of Local/Foreign Students Fee Structure for the following
category of students:
1.1.1

Local Students Students who are Malaysian Citizens or who have gained
Permanent Residence status in Malaysia please refer to Local Students Fee
Structure.

1.1.2

Foreign Students Students who are citizens of any country other than
Malaysia and who have not gained Permanent Residence status in Malaysia
please refer to Foreign Students Fee Structure.

1.2 Students shall be charged for tuition fees based on Credit Hour basis calculated by
semester for both local and foreign students. However, foreign students are required to
pay in advance for one year tuition fees prior to the registration date.
1.3 For students who follow programmes by coursework, all repeat subjects shall be
charged a repeat tuition fee at the rate stated in the Table of Local/Foreign Students Fee
Structure. This fee shall be chargeable in addition to the Total Tuition Fees.
1.4 The full semester fee will be charged for every semester that exceeds the maximum
allowable semester as stated in the Table of Local/Foreign Students Fee Structure in the
student portal.
1.5 Any student who fails to fulfill ALL graduation requirements within the maximum period
as stated in Table 4.2.5 will be terminated from pursuing the programme.
1.6 Students shall be charged for the overall cost for any subject offered if he/she did not
follow the subjects offer structure. This fee shall be chargeable in addition to the Total
Tuition Fees.
1.7 Students who have hired any third party to be a mediator to resolve any issue towards
City University College of Science & Technology will be charged RM1000.00 if you do
not get prior advice from Department of Student Affairs to resolve the issue.
1.8 Examination results will only be announced to students who do not have outstanding
tuition fees.

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2.0 PAYMENT TERMS

2.1 Students shall be required to make payment of fees by the deadlines stated below:
2.1.1

Local Students
Fee Type

Registration Fee
Semester Tuition Fee

2.1.2

Amount

Refer to Table of Local


Students Fee Structure

Due Date for Payment


On Registration Day
By the 2nd week of the
semester

Foreign Students
Fee Type

Amount

Registration Fee
International Fee
Annual Tuition Fee
(minimum RM15,000)

Refer to Table of Foreign


Students Fee Structure

Due Date for Payment


Before Registration Day
(at Home Country)

The actual tuition fees payable are in Ringgit Malaysia and any shortfall or excess
from any translation of foreign currencies to Ringgit Malaysia and bank charges
must be borne by the student.
Foreign students who have not complete the first year tertiary studies and drop the
program (s) after the registration date are not entitled to a refund of the annual
tuition fee.
Foreign student who are pursuing 2nd year or more tertiary studies (i.e after
completed at least 3 semesters) and have paid for the second year (or more)
annual tuition fees will get back their paid amount after deducting the actual period
of study with the university (with the minimum of 1st year annual tuition fee). This
will also include assessment fee that already been paid but not yet taken. Foreign
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students who are pursuing post graduate programme(s) are not entitled to any
refund.
2.2 Students who have secured sponsorship from any agency are required to submit a
letter of undertaking from the said agency that guarantees payment to CITY-UC. If
students have applied but yet to secure the sponsorship officially, students will still
be required to pay all fees due according to the above schedule.
2.3 In the case of local students where the sponsorship or loan is not sufficient to cover
the total tuition fees, students are required to settle the differences on monthly
equal installment throughout the year of study. As for foreign students, the
differences are required to be settled over the period of 6 months from the date of
registration.

3.0 PROCESSING FEE


LOCAL STUDENT


All applications submitted must be accompanied with a non-refundable processing fee


(postal order/ money order/bank draft/Bankers cheque) payable to U.C.I. Education
Sdn. Bhd.

RM100 for Foundation, Diploma or Bachelor Programmes

RM200 for Master and Doctorate Programmes (wef 2012).

INTERNATIONAL STUDENT


All applications submitted must be accompanied with a non-refundable processing fee


(postal order/ money order/bank draft/Bankers cheque) payable to U.C.I. Education
Sdn. Bhd.

RM500 for Foundation, Diploma or Bachelor Programmes

RM500 for Master and Doctorate Programmes (wef 2012).


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4.0 REGISTRATION FEE




Students shall be charged a Total Registration Fees at the time of registration. Students
who are being readmitted into the University, shall be charged the same rate as a new
students.

Students who further their studies from one level to another (i.e. Diploma to Bachelor)
shall also be charged a Total Registration Fees except for the processing fee.

5.0 FOREIGN STUDENTS CHARGES




International students shall be charged the Foreign Students Charges as stated in the
Table of Foreign Students Fee Structure prior to registration date.

6.0 INTENSIVE ENGLISH PROGRAMME




International students who, as a result of their English Placement Test (EPT), are
required to register for Intensive English Programme (IEP) not prescribed within their
programme of studies, shall be charged a fees as stated in the Table of Foreign
Students Fee Structure.

Foreign students who obtained exemption for English will be given 50% discount on levy
fee.

The IEP is free upon completion of his/her major programme. It will be chargeable if the
student did not complete (due to withdraw, change programme) his/her major
programme or if the student has to re-sit (due to being barred/absent without proper
documentation from the examination) the IEP programme.

7.0 ADD/DROP OF SUBJECTS




Adding or dropping of subjects has to be done within Add and drop period from the date
the semester commences. The last day for adding and dropping of subjects is the last
working day of add and drop period of the semester.
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Penalty of RM100.00 per subject will be imposed for any add or drop of subjects after
the submission of the registration form to Registry Department (4 ply form).

If any dropping of a subject is done after add/drop period, the student will be charged
100% of the course fee.

8.0 REGISTERING SUBJECTS FROM OTHER PROGRAMMES




Students who register for any subject not offered within their own programme of study
shall be charged based on the prevailing rate applicable for the said subject. The fees
charged shall be in addition to their own programme fee.

9.0 CHANGE OF PROGRAMME




Students who change from one programme to another will be charged the tuition fees
based on the newly enrolled programme. All fees paid from the previous programme will
be transferred to the new programme provided the switching is done during the add/drop
period.

10.0 LATE COURSE REGISTRATION




A penalty of RM100.00 shall be charged to the student who fails to register subject(s)
during the registration of new semester.

11.0 LEAVE OF ABSENCE/DEFERMENT




An administrative fee of RM50 will be charged for any approved deferment application.

If a student registers for subjects and requests for deferment after semester commence
and before week 2, the student will not be charged for the 100% of the course fee.

If a student did not register for any subject, as well as did not apply for deferment,
he/she shall be charged a penalty of 50% from the semester tuition fees. He/she shall be
barred from registering for subjects for the following semester.

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12.0

No

Level

Penalty

Foundation

RM 2,000.00

Diploma

RM 1,500.00

Diploma

RM 3,000.00

Degree

RM 2,500.00

Degree

RM 3,500.00

Master

RM 2,000.00

Doctorate

RM 2,500.00

Student Handbook Year 2013-15

REFUND OF FEES TO WITHDRAWN AND TERMINATED STUDENTS


Application Fee / Registration Fee / International Student Fee
Letters of Acceptance and Offer (with or without conditions) are valid only for a period of
one semester or 3 months; whichever is shorter. Applicants who have not accepted the
offer at the point of application and still failed to do so within the offer validity period, will
have your successful offers withdrawn and the registration fee / application fee /
international fee (only applicable to international students) forfeited.

Tuition Fee Malaysian Students


For newly enrolled students, if written notice of withdrawal or deferment is given within
the add/drop period1, a full refund of fees charged less RM200 administrative charge
will be given. No refund will be given for withdrawal or deferment thereafter.
Existing students who leave the University, either through withdrawal on their own accord
or termination of candidature by the University, after the add/drop period for the semester
will be liable to pay fees charged for the entire semester.

Tuition Fee Non Malaysian Students


No refund will be granted for the annual year tuition fee paid whether the1st year foreign
tertiary student who leave the University, either through withdrawal on their own accord
or by termination of candidature by the University after the registration date

Add/Drop period is defined as 7 days after the commencement of the new semester.

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REFUND PROCESSING ADMINISTRATION CHARGE


An administration charge will be levied, pursuant to the class of student noted in the
following table, to compensate City University College for administrative process to
remove the student from the academic system, fulfil the PTPTN and Malaysia
Immigration and Custom Department (for international students) reporting obligations and
other administrative costs.
Student Class
Domestic Students
Domestic Student with PTPTN loan
International

Amount (RM)
100
200
500

13.0 SUPPLEMENTARY EXAMINATION/ASSESSMENT


The University will allow for applications for special consideration for assessment to be
made on the grounds specified in the Student Handbook (clause 4.9) free of charge.
14.0 REPEAT OF SUBJECTS
Repeat of subjects will be charged based on the rate per credit hours at the date of
repeat.
15.0 APPEAL FOR RE-MARKING


The student shall pay a non-refundable administrative fee based on following table:-

COURSE

AMOUNT CHARGED

Undergraduate : Foundation/ Diploma/ Bachelor

RM100.00

Postgraduate : Master/Doctorate

RM500.00

16.0 CREDIT EXEMPTION AND TRANSFER


CREDIT EXEMPTION FEE
Credit exemption refers to exemption from registration and taking subjects required for an
academic course on the basis of courses taken by the student before being accepted for
admission into a degree program of this University as approved by the Senate.
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Applications are for the First Year students in Semester 2, using the forms which can be
obtained from the Admission Office and must be submitted to the Faculty only once throughout
the study latest by the second Friday of Semester 2 along with the
1. Processing fee of RM50 per subject. The fee is not refundable;
2. Syllabus and marking system of the subject used for the application of credit exemption;
and
3. One copy of the related certificate/diploma/degree.
Upon acceptance of the credit exemption awarded, you have to pay a credit exemption fee
otherwise the credit exemption will not be adjusted in the transcript. The credit exemption fee
payable is charged at the rate of 40% of subject fee or exam fee of the subject whichever is
higher. The fee is not refundable. Therefore, you are advised not to enroll for subjects which you
are claiming for credit exemption until the results of the application are known.
If you do so, you are reminded that there shall be no refund of fees for courses that have been
eventually exempted. In such cases, you can exercise your own discretion as to whether to
drop/withdraw the exempted subject(s) if you are currently pursuing them.
Our policy on credit exemption fee may change from time to time. Your credit exemption will be
assessed under the policy in force at the time you submit your claim.
CREDIT TRANSFER FEE
Credit transfer refers to the transfer of credit hour along with the grade obtained for the course
taken by the student after he / she has been accepted for admission at the University. In special
situations, students that are permitted to change his / her course of study can be considered for
credit transfer subject to the conditions of credit transfer as determined by the University and the
Faculty being satisfied.
Applications must be made using the forms which can be obtained from the Admission Office
and must be submitted to the Faculty only once throughout the study latest by the second
Friday of the semester in which the student registers for; along with the
1. Processing fee of
a. RM10 per subject for internal transfer course; and
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b. RM50 per subject for external transfer course.


The fee is not refundable.
2. Syllabus and marking system of the subject used for the application of credit exemption;
and
3. One copy of the related certificate/diploma/degree.
You have to pay credit transfer fee based on the rate listed below for each subject that has been
approved,
a. For internal transfer City UC course;
i. Diploma programs: RM25 per credit hour;
ii. Degree programs: RM50 per credit hour;
iii. Master programs: RM100 per credit hour;
b. For internal transfer City UC Dual course;
i. Degree programs: RM200 per credit hour
ii. Master programs: RM350 per credit hour;
c. For any external transfer course: 40% of subject fee or exam fee of the subject
whichever is higher
The fee is not refundable.
Our policy on credit transfer fee may change from time to time. Your credit transfer will be
assessed under the policy in force at the time you submit your claim.

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17.0 CONVOCATION & GRADUATION REQUIREMENT




As one of the requirements to be eligible for graduation, student must have paid all fees
due to the University.

Graduated students who wish to attend the convocation ceremony shall be required to
pay the prevailing convocation fee at the time of convocation.

18.0 ACADEMIC TRANSCRIPT




Students are entitled for one (1) free copy of complete official Academic Transcripts
upon satisfying graduation requirements. Student shall be charged RM100.00 for a copy
of partial and full official Academic Transcripts respectively.

19.0 LATE PAYMENT PENALTY




Student shall be barred from sitting for their final examination until and unless all fees
due for all semesters are paid in full.

Student shall be barred from continuing studies for any semester until and unless all
fees due for all prior semester(s) are paid in full.

20.0 LIBRARY FINES


Library material borrowed by the student has an overdue period. Overdue fines are as
follows:


Open Collection: RM 1.00 per day

Borrowing privileges are suspended immediately for students with charges of RM10.00 or
more. The block at RM10.00 will include both unpaid bills and charges accumulating on
overdue materials not yet returned.
If an item borrowed by a student is accidentally lost or damaged, student will be charged for
its replacement cost which consists of the following:
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Price of the item

RM30 processing fee

Student Handbook Year 2013-15

Any outstanding fines


21.0 CHEQUE RETURNED PENALTY CHARGES


Students shall be charged a penalty fee of RM100 for every cheque that is dishonored
by the bank for whatsoever reason regardless of the amount of the cheque.

22.0 MATRIC CARD REPLACEMENT




Students shall be charged a penalty of RM50 for each replacement of lost or misplaced
matric card.

Student with police report as proof of theft shall be charged RM20 only for each
replacement.

23.0

VALIDITY OF OFFER

The Letter of Acceptance and Offer (with or without conditions) are valid only for a period of one
semester or 3 months; whichever is shorter. Applicants who have not accepted the offer at the
point of application and still failed to do so within the offer validity period, will have your
successful offers withdrawn and the registration / application fees forfeited.
When the period of offer has lapsed, and you are still keen to pursue the course, you are
required to re-apply for the course. Such applications will then be considered under the course
entry requirements and fees applicable at the point of time of the re-application.

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24.0 RENEWAL OF VISA


Any renewal of Students VISA must be submitted to Visa Unit in two (2) months in advance, from
the expiry date of the Visa.
Failure to submit by deadline given, a penalty charges of RM 1000.00 (Ringgit Malaysia One
Thousand Only) will be charged into the students ledger.

25.0 RELEASING OF PASSPORT


All renewed passport only can be released to the student with zero (0) outstanding payment as
showed in the statement of account.
26.0 INTERNATIONAL STUDENTS FINANCIAL INFORMATION
1. PAYMENT MODE
All Tuition Fees payable to City University College of Science and Technology including the
Registration Fee and International Students Charges Fee are required to be paid using the
following mode of payment:
Payment Mode 1 - For International Students in Origin Country
International Students from China only:
For payment using Telegraphic Transfer (TT) from oversea, students are required to make the
transfer using the following bank account:
Payable to:

U.C.I. EDUCATION SDN BHD

SWIFT Code: BKCHMYKL


Account No.: 047441-2100-000
Bank Address: Bank of China (Malaysia) Berhad
Plaza OSK
25, Jalan Ampang
50450 Kuala Lumpur
Malaysia
Please retain a copy of the Telegraphic Transfer (TT) slip as a proof of payment and ensure that
you write your Name, Passport No., Matric. No. and Programme on the reverse side of the slip.
International Students from Other Countries:
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For payment using Telegraphic Transfer (TT) from oversea, students are required to make the
transfer using the following bank account:
Payable to:

U.C.I. EDUCATION SDN BHD

SWIFT Code: CIBBMYKL


Account No.: 1248-0009-746-00-2
Bank Address: CIMB Berhad
Section 52 PJ
27, Jalan 52/2
46200 Petaling Jaya
Selangor
Please retain a copy of the Telegraphic Transfer (TT) slip as a proof of payment and ensure that
you write your Name, Passport No., Matric. No. and Programme on the reverse side of the slip.
Payment Mode 2 - For International Students already in Malaysia
Current mode of payment acceptable by the University are: Cash/Credit Card/ CIMB Clicks (for
CIMB account holder)/ CIMB Clicks: Clicks Shoppe (for non-CIMB account holder)/ Cheque/
Bank Draft/ Postal Order/ Money Order made payable to "U.C.I. EDUCATION SDN BHD" or
directly bank-in to Universitys CIMB Bank Current Account No.: 1248-0009-746-00-2 and
present the bank-in slip to Bursary Department as a proof of payment. Please note that students
are required to retain a copy of the said bank-in slips as proof for future references.
Please ensure that you write your Name, Passport No., Matric. No., and Programme of Study
on the reverse side of the Cheque/Bank Draft/Postal Orders/Money Orders/Bank-in slip.
General Information
Students should not make any form of payment directly into the University's bank account
without informing the University on the details of the transaction accordingly. The University
shall not be responsible for any loss of monies or for any inconvenience caused whatsoever,
arising from such payment mode.
Please also note that the University shall not be responsible for any loss of Cheque/Bank
Draft/Postal Orders/Money Orders or any other form of payment, sent via post, courier, third
parties etc.
Please insist for the University's Official Receipt from the officer assigned by the University
immediately upon making your payment. Proof of payment shall only be accepted if
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substantiated by producing the University's Official Receipt. Students are strongly advised to
retain the University's Official Receipt as proof of payment in future.
Please note that the University shall strictly not regard or accept Official Receipts issued by
other parties as payment received from students.
Notes to the Payment Scheme Schedule
International students, who are required for Intensive English Program (IEP), shall be charged a
fee as stated in the Table of International Student Fee Structure unless the student proceed to
Diploma, Bachelor or Post Graduate programs. However the students need to pay fees as per
Payment Scheme Schedule for the Main Program.
International students, who transferred from other local universities are required to pay the
following upon registration:
Registration Fee
International Student Charges
Semester 1 upfront fee
*The following semester fees need to be paid as per Payment Scheme Schedule on the
registration day.
International students, who further their studies from one level to another (i.e. Diploma to
Bachelor), are required to pay the following upon registration;
Registration Fee
International Student Charges
Semester 1 upfront fee
*The following semester fees need to be paid as per Payment Scheme Schedule on the
registration day.
Late Payment Administrative Charge of RM5.00 per day will be imposed to students if fees are
not paid within the allowable time frame.
2. REFUND POLICY
Students who have officially withdrawn or terminated from the University shall not be entitled to
any refund of the Registration fee and International Student charges paid. However, students
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may appeal for the refund of part of the Tuition fee paid. The amount refundable shall be at the
University's sole discretion and shall be based on the following table:
REFUND POLICY
(INTERNAL & EXTERNAL PROGRAMMES)
Type of Fees
Registration Fee
International Student
Charges
Tuition Fee

Week 1 Week 2

> Week 2

No Refund

No Refund

No Refund

No Refund

No refund

No Refund

Foreign students who have not complete the first year tertiary studies and drop the program (s)
after the registration date are not entitled to a refund of the annual tuition fee.
Foreign students who are pursuing 2nd year or more tertiary studies (i.e after completed at least
3 semesters) and have paid for the second year (or more) annual tuition fees will get back their
paid amount after deducting the actual period of study with the university (with the minimum of
1st year annual tuition fee). This will also include assessment fee that already been paid but not
yet taken. Foreign students who are pursuing post graduate programme(s) are not entitled to
any refund.
All promotions or discounts include the Free English Placement test and short course English
Programme(s) are withdrawn and Students are required to pay for the fee incurred.
The reimbursement will take not more than 6 weeks to process.
27.0 SCHOLARSHIP
The university may at its sole discretion award scholarship to eligible students.
The scholarship in any form (e.g. full/partial/merit) shall cover tuition fees only. All other fees
shall be borne by the scholarship holder. The university may revoke the scholarship if the
scholarship holder fails to complete the programme he/she has enrolled for (due to whatever
reason/s) including stricly complying with all requirements as stated in the agreement accepted
by the scholarship holder.
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FULL SCHOLARSHIP PROMOTION


All Foundation Programs
100% rebate on tuition fee for 1 year (leading to City U Bachelor)
1. All applicants must complete the Scholarship Application Form.
2. Students must get at least 3 credits in their SPM examination result failing which they
must reimburse City U the full amount of scholarship given to them.
3. All Foundation Program must lead to our City Us Bachelor Programs to be entitled for
this promotion.
4. The Scholarship shall be in form of tuition fee waiver for the total duration of studies and
is non- transferable or exchangeable for cash.
5. All successful applicants are required to settle any other fees as stipulated by City U.
6. Students who have completed their Foundation Programs but failed to continue to
Degree Program will be automatically charged a flat rate of RM 18,000.00

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STUDENT AFFAIRS AND


ALUMNI
DISCIPLINARY

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1.0 CATEGORIES OF OFFENCES


Category 1 : Minor Offences
Category 2 : Intermediate Offences
Category 3 : Major Offences


Appeal cases for serious offences must be made in writing within working (07) working
days.

Show cause letter can be issued to the student depending on the severity of the case
and a reply can be authorized within one (1) working day

2.0 DISCIPLINARY ACTION

Additional & amendments may be made from time to time to this list by the College
University Management and Disciplinary Board.

Any breach of the offences shall be dealt with in accordance with the measures set in
these Rules and Regulations.

The Department of Student Affairs and Alumni shall administer such fines or penalties as
expressly set out in these lists of offences.

Any unresolved serious Criminal Offences within the Campus may be referred to the
Established Laws of the Country.

The actions shall be taken either one or a combination of the actions on students who
breach the Rules and Regulations of the offences.

A copy of the Disciplinary Action taken against the student will be sent To the Students
parents or Guardians.

The University authorities reserve the right to conduct an investigation and render any
action deemed necessary to individuals who have violated the standards of conduct
expected of students. The Chairman or who being appointed by him shall act as the final
authority in matters of conduct and discipline.

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A student who is found guilty of a disciplinary offence shall be liable to anyone or any
appropriate combination of two of the following actions:
i.

Reprimand ;

ii. A fine of not exceeding five hundred ringgit ;


iii. Suspension from any or all of the facilities of the University for a specific period :
iv. Exclusion from any part of the University for a specific period ;
v. Suspension from the University ;
vi. Expulsion from the University ;
vii. Legal actions where deems fit.

3.0 ATTENDANCE TO THE DISCIPLINARY PROCEEDINGS

In any case where it appears to a disciplinary authority that a student has committed a
disciplinary offence, the officer in-charge from The Student Affairs and Alumni
Department shall either ; orally or in writing, require the student to attend before it at
such disciplinary room, on such date and at such time as it may specify.

4.0 CONSEQUENCES FOR NON-ATTENDANCE

In any consequences if a student fails to attend before the disciplinary authority, he shall
immediately thereupon be suspended from being a student of the University and shall
not thereafter remain in or enter the Campus, such suspension shall continue until the
student offers to attend before the disciplinary authority on the date and at the time
which the disciplinary authority may specify after the student has offered to attend before
the disciplinary authority.

5.0 PLEA OF GULTY

Any admitting of offence by the student shall be complied in writing which shall be
forwarded to Student Affairs and Alumni Department.
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If the student pleads guilty the disciplinary authority shall explain to him the facts of the
case; if he admits these facts the disciplinary authority shall explain to him the facts of
the case ; if he admits these facts the disciplinary authority shall pronounce him guilty of
the disciplinary offence and invite him to make any plea he may wish to make for lenient
punishment.

6.0 TRIAL PROCEEDINGS

If the students plead that he is not guilty of the disciplinary offence or fails or refuses to
plead or does not admit the facts of the case, the disciplinary authority shall examine any
witness or any document or other article whatsoever in support of the case against the
student ; the student shall be invited to question such witness and inspect such
document or articles and the disciplinary authority may re-examine such witness.

7.0 STUDENTS EVIDENTS

The students shall be invited to give his evidence, call any witness or produce any
document or other article whatsoever in his defence ; the disciplinary authority may
question the student or any of his witnesses and inspect any such document or article
and the student may re-examine any of his witness.

8.0 TRIAL REPORT

Where a student has been found guilty of a disciplinary offence, The Student Affairs &
Alumni Department or individual assigned to, shall send a report in the respect of the
disciplinary proceeding to the student parent or guardian and in case of a scholarship
student, to the scholarship sponsorship or scholarship-granting authority or body.

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9.0 APPEAL

A student that had been charged for any disciplinary actions shall or may a written
appeal to the Disciplinary Panel within 7 working days from the actions commencing
date. The Disciplinary Panel shall convene a hearing of such requests if the Disciplinary
Panel Members is satisfied with any of the following conditions:-

i.

Possibility that there has been misapplication or misinterpretation of the relevant


rules and regulations or guidelines stipulated or

ii. Existed facts had not been taken into considerations in the agreements of the
decisions or
iii. Any other circumstances which in the view of the Committee would justify the
hearing.

A student may also appeal against a decision of the Disciplinary Committee in writing to
the Chairman of the University within 7 working days from the date of the relevant
decision.

The decision of the Chairman or any person assigned by him on such appeals shall be
final without any prejudice.

Note : Students which had been expelled from the University will not be entitled or eligible to fee
refund and their remaining fees will be forfeited.

10.0 PAYMENT OF FINES


ALL FINES BE SETTLED IN CASH PAYMENT ONLY

Where the disciplinary Board imposes a punishment of a fine on the student, it shall
specify the period within which the fine shall be paid and the student shall pay the fine
within the said period to the College.
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Consequence of failure to pay fine

If a student fails to pay the fine within the specified period, the College may take any one
or more of the following actions:
a) Withhold the student result transcript
b) Refuse registration for the new semester
c) Withhold or refuse graduation clearance
d) Take any other measure the College deems fit
e) Shall immediately thereupon suspend the student from the College

Provide that the action shall remain and continue to be in force until the fine is paid.

11.0 ACADEMIC OFFENCES


Academic offences are acts which would have the effect of unfairly promoting or enhancing
ones academic standing within the entire community of City University College of Science and
Technology. The following is a list of some academic offences.
1. Plagiarism. This consists of, but is not limited to, copying portions of the writing of others
with only minor changes in wording, with (a) inadequate footnotes, quotes, or other
reference forms of citation or (b) only providing a list of references. Paraphrasing without
appropriate citation is also plagiarism.
2. 2. Giving or receiving or possessing any information which is related to the examination
questions during the conduct of examination.
3. Referring and using any prohibited reference material in or outside the Examination
Hall/Room for the purpose of cheating during the examination.
4. Communicating to other students for the purpose of cheating during the examination.
5. Soliciting, obtaining, possessing, or distributing to another person an examination
document prior to or subsequent to the administration of the examination.
6. Substituting for, arranging for substitution by another student, or representing oneself as
another person during an examination session or comparable circumstance.
7. Altering or changing an examination or comparable document so as to mislead others.
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8.

Student Handbook Year 2013-15

Altering, changing, or forging University academic records, including attendance


records, regarding oneself or others, entering the signature of any academic officer on
any official University form, or causing any false information to be presented at an
academic proceeding or intentionally destroying evidence important to an academic
proceeding.

9. Infringing upon the right of other students to fair and equal access to any university
library resources and comparable or related academic resources. This may include, but
not limited to, theft, mutilation, unreasonably delayed responses when materials are
requested by the University Library Management or not returning materials upon
deadline.
10. Attempting deliberately to prevent other users access to the University computer system,
deprive them of resources, degrade system performance, or copying or destroying files
or programmes without consent.
11. Falsification of data collected in the conduct of research or the presentation of falsified
data in papers, manuscripts, books or other documents submitted for publication or for
the degree requirements.
The above is not an exhaustive list and other instances of academic offence may occur. Their
identification will require the prudent judgment of the University Academic Committee and
University Disciplinary Committee. The above definitions and examples apply to all CUCST
students regardless of the programmes in which they are enrolled.
PENALTY
1. If a student is found and proven guilty with evidence for cheating during the period of
examination, he / she will be required to leave the exam venue and his / her examination
paper will be confiscated and the exam can be annulled.
2. If a student is suspected for cheating during an examination, invigilator /s will make a
remark on a designated examination report form, but the student will be allowed to
continue and finish his / her examination. The case will then be handled by a disciplinary
committee.

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3. Students who violate any part of the Examination Rules and Regulations will be referred
to the University Disciplinary Committee. If found guilty, students may be subjected to
the imposition of any one or a combination of two or more of the following penalties:
(a) Warning
(b) Fine of not more than RM 500.00 (USD 150)
(c) Given F grade for that particular subject
(d) Nullification of the entire examination results for that semester
(e) Suspension from the University for a period of time
(f) Expulsion from the University
Note :
All the Academic Disciplinary Offences shall be referred to the Registry for further
actions.

LIST OF DISCIPLINARY OFFENCES, CATEGORIES AND ACTIONS TO BE TAKEN


NO

DISCIPLINARY OFFENCE

CATEGOR
Y
1

Littering

Failure to record Exit/Entry Records in


hostel

Remaining outside hostel after 11p.m.


without permission.

Unable to produce/display on Student


ID card

Absence from mandatory official


functions without permission

PENALTY
Verbal warning,
Written warnings,
Fine RM25
Verbal warning,
Written warnings,
Fine RM50
Verbal warning,
Written warnings,
Fine RM50
Verbal warning,
Written warnings,
Fine RM50
Verbal warning,
Written warnings,
Fine RM50

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Sleeping out of hostel without


permission

Rude behavior (based on written


complaint)

Causing noise, disruption in college or


hostel (based on written complaint)

Dirty, unkempt hostel units

10

Damaging any part of the hostel unit

11

Organizing parties, social gatherings in


hostel units without prior permission

12

Smoking while in uniform/ hostel unit

13

Failure to register vehicle(s) with the


college management

14

15

Having immoral relationship with


outsiders/third parties that would tarnish
College image to the public
Absent from Clinical Posting (related
Programme) without valid reason or
permission.
1 days
2 days
3 days
4 days
5 days

2
2

2
2

2
3

16

Sexual Misconduct including sexual


harassment

17

Immoral Interaction or having opposite

Student Handbook Year 2013-15

Fine RM100 per


offence.
No permission to sleep
out for 3 months
Verbal warning,
Written warnings,
Fine RM100
Verbal warning,
Written warnings,
Fine RM100
Written warnings or
Fine RM50
Payment for
repairs/Maintenance,
Fine RM 100
Verbal warning,
Written warnings,
Fine RM100
Verbal warning,
Written warnings,
Fine RM200
Verbal warning,
Written warnings,
Fine RM100
Fine RM500,
Suspension or
Expulsion

Fine RM50
Fine RM100
Fine RM150
Fine RM200
To be barred from
OSCE or Final Exam
Fine RM500,
Suspension or
Expulsion
Fine RM500,
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sex (regardless of individual status i.e


students or non-students) in the hostel
room at any
Time i.e Pregnant

Suspension or
Expulsion

18

Sleeping out of hostel without


permission for more than 5 days

19

Changing hostel rooms without prior


permission

20

Drugs trafficking or possession or using


drugs or related items.

21

Criminal offence or any extortion within


or out of the University campus

22

Involved in fights/ gang fights or


gangsterism

23

Stealing or theft

24

Rape, molesting, flashing or any mode


of sexual harassment or any mode of
intimidation

25

Watching, having in possession,


distributing obscene or pornographic
materials or articles

26

27

Possession and/or for consumption of


alcoholic beverages on campus or other
related evidence found within or out of
College/ hostel.
Installing software to computer belong
to the University

Student Handbook Year 2013-15

Fine RM500,
Suspension or
Expulsion
Fine RM 500
Verbal warning,
Written warning.
Fine RM500,
Suspension or
Expulsion and
Legal Action
Fine RM500,
Suspension or
Expulsion and
Legal Action
Fine RM500,
Suspension or
Expulsion and
Legal Action
Fine RM500,
Suspension or
Expulsion and
Legal Action
Fine RM500,
Suspension or
Expulsion and
Legal Action
Fine RM500,
Suspension or
Expulsion and
Legal Action
Fine RM500,
Suspension or
Expulsion
Termination with fine
RM500
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28

Involved in political activities

29

Gambling or related evidence related


found within and out of college campus

30

31

Involved in inside/outside activities


which can tarnish the image of the
college (based on written complaint)
Leaking and releasing confidential
information to any other third party
without prior consent from the college

32

Involvement whether individually or in


group, whether directly or indirectly with
any illegal activities which tarnish the
college reputation and in breach of the
Acct 555, Private Higher Education
Institution, 1996

33

Involved in riot, commotion,


demonstration, protest against the
University or Company Management

34

35

36

37

38

Vandalism, sabotage, destruction and


demolition of college properties
Unethical behavior amounting of
cursing, vulgarism and uttering rude
and offensive words to any of the
University management personnel
Making and releasing press statement
to any forms of media or any other third
party without prior consent from the
University Management
Present in the opposite gender hostel or
opposite sex staying overnight in hostel
room
Criminal threat to any individual
including the University management

Student Handbook Year 2013-15

Fine RM500,
Suspension or
Expulsion
Fine RM500,
Suspension or
Expulsion and Legal
Action
Fine RM500,
Suspension or
Expulsion

Fine RM500,
Suspension or
Expulsion

Fine RM500,
Suspension or
Expulsion

Fine RM500,
Suspension or
Expulsion and
Legal Action
Fine RM500
Suspension or
Expulsion
Fine RM500
Suspension or
Expulsion
Fine RM500
Suspension or
Expulsion And
Legal Action
Fine RM500
Suspension or
Expulsion
Fine RM500
Suspension or
Expulsion
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39

Using another persons ID card

40

Misbehavior within and out of college


which can tarnish University image

41

Involvement in any criminal activity or


activities prohibited by the Laws of
Malaysia

42

Establishment of Students Clubs


without approvals

Student Handbook Year 2013-15

Fine RM500
Suspension or
Expulsion
Fine RM500,
Suspension or
Expulsion
Fine RM500,
Suspension or
Expulsion
Fine RM500,
Suspension or
Expulsion

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HOSTEL RULES AND


REGULATION

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1. HOSTEL PLACEMENT
a. Hostel will only be given to registered students only.
b.

All rules pertaining student hostel allocation must be obeyed by all students.

c.

Each student resides in room allocated to the student

d.

Students are not allowed to switch hostels. Any changes should be applied and
will be approved by the hostel management.

e.

Unit Head should be appointed to head all matters pertaining the unit housed by
the students.

f.

Students could be moved to another CITY UC hostel location from time to time, if
deemed necessary.

2. FACILITIES
a. Every student is allocated a bed, mattress, writing table and a wardrobe, which will
be shared by 2 students.
b.

All electrical appliances must be used with care. Any damage caused by the
students negligence, the student must bear the costs and the University have the
rights to impose damage charges to the students account.

c.

If there is any damage to the unit (after the students checked in to the unit), the
students housed in that unit will bear all costs.

3. CLEANLINESS
a. Students are advised to ensure the cleanliness of the unit that they are housed at all
times. CITY UC has the rights to issue warning and penalty according to the
disciplinary rules.
b.

It is compulsory for every unit to have duty roster. Students are required to clean
their unit at least twice a week, which is on Monday and Thursday.

c.

If any of the students failed to abide the said rule, disciplinary action will be taken
to the entire residents of the unit.

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d.

Student Handbook Year 2013-15

Students are not allowed to drill any holes, graffiti, sticking bills, stickers or any of
its kind to the walls of the unit.

e.

Students are not allowed to throw waste in front of the unit entrance or in the
hostel stairs. All rubbish should be thrown into the common rubbish bin provided.

f.

Students are prohibited to throw any object out of the window or veranda.

g.

Students are not allowed to throw used sanitary towels or any form of objects into
toilet bowls. If there are blockages and its reported, the students must bear the
repair costs.

h.

Rubbish must be thrown into the common rubbish bin every day.

i.

Spot-checks will be done to every unit from time to time. The level of cleanliness
level also will be observed. Disciplinary action could be imposed against students if
the cleanliness level of their unit doesnt meet the required level.

4. STUDENTS PERSONAL BELONGINGS


a. Each student should be responsible on the security of their personal belongings.
There is impossible on behalf of hostel management supervising to each student
property security that inhabit in hostel unit. Therefore, irresponsible hostel
management party towards any damage or loss of wealth. Nevertheless, any loss
should be reported to hostel management / warden.
5. DICSIPLINE
a. HOSTEL TIME
Monday Friday 8.00 AM 10.00 PM
Saturday Sunday 8.00 AM 11.00 PM
i.

Students must get the approval from the warden to return after the said time.

ii.

Students must inform the warden if there is any emergency that require the
student to return to the hostel late. However, a supporting letter or any form of
documentation is required.

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b. For security and records purposes for the hostel management, students must
register to the wardens residence before they went out from the hostel on weekends
and public holidays.
c.

Students are NOT ALLOWED to:


i. Make noise to the extent it disturbs other units.
ii. Bullying or disturbing other residents. Hostel management will not tolerate
such actions.
iii. Wearing inappropriate clothes to prevent negative incidents to happen.
iv. Keeping any form of animals, including pets.
v. Smoking in the hostel unit.
vi. To leave the hostel or to stay overnight outside the hostel without
permission from the hostel management / warden
vii. To stay or to trespass a males unit for girls and to be inside a females
unit for male.
viii. Close proximity between male and female or behaving indecently or
making indecent gestures within the hostel unit or the hostel grounds.
ix. To do any form of renovation or relocation of electrical items in the hostel
unit without permission.
x. The consumption of alcohol, drugs and gambling activities in hostel
grounds.
xi. To take part in any form of business in hostel grounds.
xii. To take part in any form of illegal discussion in the form of groups,
distributing political pamphlets or taking part in any form of signature rally
or donation drive without CITY UCs approval.
xiii. To use the hostel unit as a venue for item number (vii) and/or (x) or
likewise.
xiv. To keep or own any form of weapons, dangerous explosives or
firecrackers while residing at the hostel unit.
xv. To omit harm to oneself or to other residents within the hostel grounds.
xvi. Possessing, watching or reading any form of pornographic materials
within the hostel grounds.
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xvii. To bring or allow aliens or students who are not a resident of the hostel to
live-in the hostel unit without written approval by the hostel management /
warden.
xviii. To involve or get involve in stealing, robbing and extorting the students or
the residents of the hostel.
xix. Involved in fights or to be an accomplice in a fight in the hostel unit and/or
hostel grounds.
xx. Students are prohibited to cause any individual, group of students or to
get involved in fighting with another student or groups of students within
the hostel grounds.
d. There are three categories of OFFENCES, they are :i.

Minor Offence::
Minor offences are small offences such as disturbing other hostel
residences by making intolerable noise and violating the regulation
number 3 (Cleanliness). Verbal warning will be given to students and fine
will be imposed if the offence is repeated.

ii. Serious Offence:


This encompasses the repetition of minor offence, causing permanent
damage to the hostel unit, indecent behaviour - which involves other
students, to be an accomplice in consumption and/or trafficking of drugs.
Hostel Warden will report the matter to the management of the University
College. The hostel supervisors, together with the Course Unit Head will
investigate for further action. The students(s) will be called for Disciplinary
Hearing. Upon conviction, the student may be expelled from the hostel
and/or expelled from their studies at CITY UC.
iii.

Major Offence:
This encompasses the serious offences, causing harm and injury, threat,
violent harassment, sexual attacks/harassment, stealing all offences
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which might be categorised as a major offence. The offence or the


incident will be reported to the University College management and the
similar measures will be taken as per serious offence. Such cases will be
reported to the police (if necessary).
e. Fines will imposed to students who are violating the prohibited rules. A minimum fine
of MYR (Malaysian Ringgit) 10.00 up to MYR 50.00 will be imposed on offences
committed. If the offence is committed in the hostel unit, all residents will be fined. A
notice will be issued on every offence.
f.

Students are required to bring along their ID Card at all times and it must be
presented each time it is required by the hostel management and the hostel warden.

g. The management WILL NOT BE HELD RESPONSIBLE on losses or damage to


students personal belongings.
6. DRESS CODE

a. Students are not allowed to dress inappropriately/indecently during their stay in the
hostel and within the compounds of the CITY UC campus grounds.
b. Dress Code for female students:
1. Female students are advised to wear clothes that cover their aurah and
tight fitting, see-through are not allowed.
2. Female students are allowed to wear loose T-Shirt/Shirt which does not
expose their breasts and with loose pants slacks/track bottoms when they
are outside of the hostel units.
c.

Dress Code for male students;


1. Male students are advised to wear decent clothings while residing in the
hostel. Only below knee length shorts is allowed.
2. Male students are not allowed to wear accessories such as ear rings, neck
chain and bracelet.

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7. VISITORS
a. Visitors are allowed to enter the hostel unit on registration day only.
b. Allowed visitors are close family members of the student only.
c. Visitors are NOT ALLOWED to stay overnight in the hostel unit.
d. Only three (3) visitors are allowed to enter the hostel unit (if necessary). Students are
required to register the names of the visitors to the hostel management office/warden
before the visitors enter the hostel units. This measure is to control the number of
visitors and to avoid any unwanted incidents to happen.
e. The management/supervisor/warden has the rights to disallow visits for external
parties to the hostel unit.
f.

Visiting hours are from 10.00AM to 9.00PM during weekends. Visitors are required to
leave the hostel before 9.00PM.

g. Every visitor is limited to 2 hours per visit at night.


8. GROUP ACTIVITIES
All forms of group activities such as feasts, birthday celebrations or group holidays must
require a written approval from the management/hostel supervisor/warden. The
application should be made 7 days before the date of the activity.
9. TRANSPORTATION (BUS)
a. BUS TIMETABLE
Monday Friday

: 7.30 AM and 5.00 PM

Saturday

: 7.30 AM and 1.00 PM

Printed time is subject to change and students will be notified from time to time.
b.

Students must be at the waiting area 10 minutes before departure.

c. The management will not provide transportation for students who failed to be at the
waiting area at the stipulated time.
d. The Supervisor and Bus Drivers instructions on safety must be obeyed at all times.
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10. COMPLAINTS
Student is advised to make complaint in hostel management office / warden if:a. There is any loss or damages in electrical appliances or furniture in hostel unit.
b. In the event of fire in hostel unit .
c. Any Quarrel / brawl occurred in hostel unit or hostel grounds.
d. Any suspicious behaviour.
e. Illegal trade/business within the hostel grounds
f.

Unauthorised visitors / aliens (unwanted/unknown individuals) within the hostel


grounds / hostel units.

g. Loss of personal belongings


h. Any form of emergencies, in the form of accident or if a student fell ill (and requires
medical attention).
i.

The occurrence of any of the PROHIBITED in Number 5 as per mentioned above in


this rule book.

11. HOW TO LODGE A COMPLAINT


Students could lodge a complaint, verbally or by writing to the hostel management office
or directly to the hostel warden.
12. REPORT
Student is advised to make report to hostel management office / warden if:a. There is any loss or damages in electrical appliances or furniture in hostel unit.
b. In the event of fire in hostel unit .
c. Any Quarrel / brawl occurred in hostel unit or hostel grounds.
d. Any suspicious behaviour.
e. Illegal trade/business within the hostel grounds
f. Unauthorised visitors / aliens (unwanted/unknown individuals) within the hostel
grounds / hostel units.
g. Loss of personal belongings
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h. Any form of emergencies, in the form of accident or if a student fell ill (and requires
medical attention).
i. The occurrence of any of the PROHIBITED in Number 5 as per mentioned above in
this rule book.
13. HOW TO LODGE A REPORT

Students could lodge a complaint, verbally or by writing to the hostel management office
or directly to the hostel warden.
14. USAGE OF UTILITIES (WATER/ELECTRICITY)
a. Utilities are to be borne by all residents of the particular unit effective from May 2012
intake onwards.
b. Students are advised to conserve the usage of water and electricity at all times.
Students are advised to switch off all electrical appliances, fan, lights and faucets
when the hostel unit is left vacant (when students went to classes, or went back
home during weekends).
15. HOSTEL MANAGEMENT
STAID, hostel management, warden, CITY UC (authorised by the Executive Director) or
the authorities have the rights to:a. To enter and inspect any hostel unit when it is deemed necessary,
b. To ensure students adhere hostel rules and regulations and behaving in a good
manner and does not disturb other hostel residents,
c. To ensure the students maintain their allocated hostel unit, and;
d. To change or to amend any of the the hostel rules and regulations from time to time,
when deemed necessary.

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16. CESSATION OF STUDIES (GRADUATING/WITHDRAWAL)


In the event of cessation of studies (graduating or withdrawal), students are advised to
fill in the Hostel Exit form and submit it to the hostel warden. Students are NOT
ALLOWED to leave the hostel unit or to withdraw from the hostel unit without the
approval from the hostel management or hostel warden. The Hostel Unit Head must
inform this matter to the hostel management or hostel warden if this matter occurred as
soon as possible.
17. DISOBEYING THE RULES & REGULATIONS
Disciplinary action will be taken to any student who violates and disobeys the said rules
and regulations as per mentioned above.
18. WARDEN TELEPHONE NUMBERS
DAMAI COURT PUCHONG
ENCIK FAIZAL
ENCIK SAHUL HAMID

012-2792241
0172307486

KASTURI IDAMAN, KOTA DAMANSARA


ENCIK HUSSIN

012-2606962

SUBANG BESTARI
ENCIK ZULKIFLI
0129307699
ENCIK WAN AHMAD ASRI

0126787571

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19. NUMBERS TO DIAL IN CASE OF EMERGENCY


Ambulance, Fire Brigade,
Police

991

DAMAI COURT ,PUCHONG


Puchong Police Station

03-8706 2222

Fire and Rescue Services


Bandar Puchong Jaya.

03-8070 7879

Serdang Hospital

03-8947 5555

KASTURI IDAMAN, KOTA DAMANSARA


Pondok Damansara
Perdana

03-7963 9239

Pondok Mutiara Damansara

03- 7725 2222

Balai Bomba dan


Penyelamat Damansara
Utama

03-7729 4444 / 7729 2406

Balai Bomba dan


Penyelamat, Sungai Buloh

03-6157 5055 / 6136 7944

Hospital Sungai Buloh

03- 6156 1324 / 1322

SUBANG BESTARI, SUBANG


Balai Polis Kg. Baru
03-78462322
Subang
Balai Bomba dan
Penyelamat, Sungai Buloh
.

03 - 6157 5055

Hospital Sungai Buloh

03-61454333

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RAKAN COP
Cara Daftar sebagai ahli rakan COP:
POLISSEL < Jarak> DAFTAR <Jarak> (nama pengnalan dalam 1 perkataan )
hantar ke 32728 / DAPAT
Cara Menghantar Maklumat
POLISSEL <Jarak> Taipkan Maklumat / Aduan hantar ke 32728 / DAPAT
Rakan Cop Selangor
Hotline: 03-2059 9999
SMS: POLISSEL 32728

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[CITY UNIVERSITY COLLEGE OF SCIENCE AND TECHNOLOGY]

Student Handbook Year 2013-15

STUDENT HANDBOOK
(ACADEMIC RULES & REGULATIONS, STUDENT FINANCIAL (FEES AND PAYMENT SCHEMES) & STUDENT
AFFAIRS AND ALUMNI (DISCIPLINARY & HOSTEL RULES AND REGULATION)

STUDENTS DECLARATION
I have also read and understood the content in the Student Handbook and Financial Handbook and Student
Affairs and Alumni (Disciplinary & Hostel Rules & Regulation) and which I further agree to abide by policies and
procedures as set out in the above Handbooks.
I hereby agree to pay all fees due on the dates stipulated by the University and I also undertake to pay any cost
incurred for this programme. I also understand and agree in the event of default in paying the fees, the University has
the right to bar me from attending classes, registering new semester, sitting final exam including deregistration.

Signature:

Student Name:
Programme:

Date:

...

NRIC/ Passport: .

(CITY UC has the right to change any clauses stated inside this student handbook without prior notice)

----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

STUDENT HANDBOOK
(ACADEMIC RULES & REGULATIONS, STUDENT FINANCIAL (FEES AND PAYMENT SCHEMES) & STUDENT
AFFAIRS AND ALUMNI (DISCIPLINARY & HOSTEL RULES AND REGULATION)

STUDENTS DECLARATION
I have also read and understood the content in the Student Handbook and Financial Handbook and Student
Affairs and Alumni (Disciplinary & Hostel Rules & Regulation) and which I further agree to abide by policies and
procedures as set out in the above Handbooks.
I hereby agree to pay all fees due on the dates stipulated by the University and I also undertake to pay any cost
incurred for this programme. I also understand and agree in the event of default in paying the fees, the University has
the right to bar me from attending classes, registering new semester, sitting final exam including deregistration.

Signature:

Student Name:
Programme:

Date:

...

NRIC/ Passport: .

(CITY UC has the right to change any clauses stated inside this student handbook without prior notice)

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