You are on page 1of 31

WARDEN MANUAL

PI KAPPA PHI

2011

TABLE OF CONTENTS
Superior Associate Member Education…………………………………………………………………………………………………………….. 2
The Seven Objectives of Chapter Excellence……………………………………………………………………………………………………. 2
Duties & Responsibilities of the Warden………………………………………………………………………………………………………….. 2
Gold Book – Law VI, Subdivision 2, Section 9………………………………………………………………………………………………..2
Responsibilities of the Warden……………………………………………………………………………………………………………………. 2
Executive Council Expectations & Guidelines………………………………………………………………………………………………… 3
Pledging & Initiation…………………………………………………………………………………………………………………………………………. 4
Pi Kappa Phi Pledging Procedures…………………………………………………………………………………………………................ 4
Pre-Initiation Ceremony……………………………………………………………………………………………………………………………… 4
De-Pledging from Pi Kappa Phi Fraternity…………………………………………………………………………………………………….. 5
Re-Pledging………………………………………………………………………………………………………………………………………………. 5
Requirements for Initiation…………………………………………………………………………………………………………………………. 5
Election to Membership in Pi Kappa Phi Fraternity………………………………………………………………………………………… 6
“Blackball”………………………………………………………………………………………………………………………………………………… 6
Other Tips on Membership Voting……………………………………………………………………………………………………………….. 7
Examples of Incorrect Use of the “Blackball” ……………………………………………………………………………………………….. 7
Initiation Week………………………………………………………………………………………………………………………………………….. 8
National Membership Exam………………………………………………………………………………………………………………………………. 9
National Membership Exam Key………………………………………………………………………………………………………………………16
National Membership Exam Study Guide……………………………………………………………………………………………………….. 23
Oral Boards……………………………………………………………………………………………………………………………………………………….24
Planning a Superior Associate Member Education Program…………………………………………………………………………..25
Goals of a Successful Associate Member Education Program………………………………………………………………………… 25
Where We Stand on Hazing………………………………………………………………………………………………………………………. 26
Statements of Position……………………………………………………………………………………………………………………………… 26
White Diamond History & Program Implementation…………………………………………………………………………………….. 26
Associate Member Class Retreat………………………………………………………………………………………………………………… 27
Associate Member Class Officers……………………………………………………………………………………………………………….. 27
Associate Class Meetings………………………………………………………………………………………………………………………….. 27
Creating a Written Associate Member Program…………………………………………………………………………………………… 27
Big Brother/Little Brother Program…………………………………………………………………………………………………………….. 28
Financial Obligations for Pre-Initiation & Initiation………………………………………………………………………………………. 28
Chapter Members Responsibility With the Associate Member Program……………………………………………………………29
Alumni & Guest Speakers…………………………………………………………………………………………………………………………..29
Associate Members vs. Pledge…………………………………………………………………………………………………………………… 29
Risk Management Module for Your Associate Member Program……………………………………………………………………. 30

PI KAPPA PHI WARDEN MANUAL | 1

SUPERIOR ASSOCIATE MEMBER EDUCATION
Superior Associate Member Education plays a key role in developing the leaders of tomorrow for your chapter. You are
the one who must turn Associate Members into Pi Kappa Phi‟s, giving them knowledge they need to represent and uphold
the ideals and principles of Pi Kappa Phi Fraternity.
The education process has three major components. The first is to educate the Associate Members on what Pi Kappa Phi
means, where it‟s been and where it‟s going. This process should involve positive group activity through subordinate
rituals and lesson plans centered around the White Diamond. The second process is to continue the education on into
the active chapter. The fraternity world changes every second and Pi Kappa Phi is usually one step ahead. To ensure that
all of our Active Members are caught up with the information it is imperative that the Warden relays the material on to
the chapter at the weekly meetings. This can also serve as a refresher course on fraternity operations as well for our
actives on Pi Kappa Phi as a whole. The third process is to keep the alumni informed and educated on the activities of
not only the chapter but the national fraternity as well.
You have the opportunity to instill in your associate members CLASS – Character, Leadership, Academics, Sportsmanship
and Service.

THE SEVEN OBJECTIVES OF CHAPTER EXCELLENCE
The Seven Objectives of Chapter Excellence have been developed as a resource to assist the development of your
chapter. The items identified are considered „best practices‟ that leading chapters across the country have present within
their chapter.
Superior Associate Member Education is a vital component of the Seven Objectives. To excel in this area, the following
items are necessary:
 Retain 90% of your Associate Members each academic year.
 Have a written associate member education program.
 Use at least four (4) sub-rituals in your associate member education program.
 Include a risk management module in your associate member education program.
 Include a social issues module in your associate member education program.
 Have a written Big Brother program.
 Utilize the member education program outlined in the White Diamond.
 Have a minimum GPA required to initiate.
Throughout this manual, each of the above items are addressed, except for the statement on using sub-rituals in your
associate member education program. Consult the separate Living the Ritual manual for numerous sub-rituals to use in
your associate member education program.

DUTIES & RESPONSIBILITIES OF THE WARDEN
Gold Book – Law VI, Subdivision 2, Section 9
The Warden shall be responsible for serving all official notices, and shall have charge of keeping order during sessions of
the chapter. He shall attend the door of the chapter room during all meetings. The Warden shall have the responsibility
for education of the associate members/pledges.

Responsibilities of the Warden
 The Warden is in charge of the chapter‟s new member education program for Associate Members from the time
of formal pledging to the initiation ceremony, including the following activities:
 Overseeing all pre-initiation activities.
 Organizing the chapter‟s Superior Associate Member Education program and implementing this program with the
Associate Members.

PI KAPPA PHI WARDEN MANUAL | 2

save those for chapter meetings. When at EC meetings.  Work with the Chaplain to organize a successful Initiation Week and Ritual of Initiation. Why is this? Well. table the issue or send it to committee. as the leaders of the chapter. but not something that we want anyone to show-up at and become a disruptive force. If you have chapter on Sunday or Monday night than hold an EC meeting in the middle of the week. now what? You are not the only officer. stays in EC meetings. but when a vote is taken at EC. the EC will be helping the chapter committee system stay engaged. Lastly. each person should voice opinions about topics with the chapter‟s interest as the driving force. If you allow for too much divisiveness your chapter will pick up on it also and become split along the same lines that the EC is split. you are now part of the elected leadership. invite those committee chairmen that you want to hear reports from. you got elected as a chapter officer. At your meetings.  Serves on the Executive Council  Enforcer of law and order within the chapter‟s meetings  Educator to all Pi Kapps whether Active. then your EC is in for a long and frustrating year. This will allow you to prepare for the next chapter meeting. your simple action of working as a group and then individually following the group decisions will show your chapter that the EC is moving them in a direction and they will follow. there should be no business in chapter meetings in which the EC has not or cannot discuss first. Remember. If new business comes up in chapter meetings that the EC has not had a chance to discuss. The better your committee system is the more brothers involved and the better events and activities become. Basically. That will make moving anything through the chapter very difficult. the members of EC need to follow through at Chapter and vote the same as the EC outcome. These meetings are not secretive. EC meetings should be closed off from the rest of the chapter. Associates or Alumni  Maintains contact with the BOAA counterpart for Member Education (Member Education Advisor)  Maintains an Officer Resource manual or file (refer to the appendix for an example Officer Resource manual/file)  Trains his successor Executive Council Expectations & Guidelines So. and as such. Not your everyday reports. The Executive Council (EC) should be seven opinions with one voice. not several individuals. A collective team of officers. PI KAPPA PHI WARDEN MANUAL | 3 . If your EC cannot agree to respect each other with non-attribution and non-retribution of comments. By referring items to committee and asking for specific reports from committee chairs. Making sure that all requirements for initiation are met by each Associate Member as outlined in Supreme Law and your chapter‟s constitution and by-laws. regardless of the outcome. Other ways to help your EC start off as the leaders of the chapter is to hold EC meetings separate from chapter meetings. you should work as one. what goes on in EC meetings. The only issues in new business that need to be voted on are those that MUST be dealt with because of time constraints. a group. But have reports on “hot” topics.

The Vice-Archon shall take charge of the Associate Members/Pledges in another room. Supreme Law XIII. Section 3. The chapter members shall be assembled with the Archon seated at the central table. recognition. / I am a bona fide student of (call the name of your institution). / I am not a member of any general college fraternity / and I PI KAPPA PHI WARDEN MANUAL | 4 . service. he is not a Pi Kappa Phi associate member. The culmination of recruitment is not the bidding … it is the pledging. The meeting should not be held in the Chapter Room. Section 3 An invitation or bid to associate membership/pledgeship shall be extended only by a vote of the members of a student chapter in accordance with the bylaws of the chapter and with the approval of the Board of Alumni Advisors. The room should have a table in it with a white cloth and two decorative candlesticks with lit candles flanking the Archon‟s place. Supreme Law I. / I believe in God / the highest ideals of Christian manhood / and the principles of good citizenship. The chapter members should be dressed in coat and tie. In consideration of the trust we have shown in you. Formal pledging should take place as early in the associate member education process as possible. without the unanimous approval of the National Council. Associate Members/Pledge pins may be placed on the table to be given out at the end of the ceremony.PLEDGING & INITIATION Pi Kappa Phi Pledging Procedures The Warden is responsible for conducting the pre-initiation ceremony. / believing in the principles and ideals / of the Pi Kappa Phi Fraternity / hereby voluntarily pledge myself thereto / and in so doing / agree to obey and uphold the laws and customs of the Fraternity / as they now exist / or may hereafter be enacted / provided they do not conflict with my obligations / to my family / my country / or my religion. Supreme Law I. The occasion should be planned to be dignified and impressive. There they shall have completed their Pre-Initiation Commitment Cards (Pre-Initiation Cards) and paid their fees ($65. and that you may fully appreciate the obligation you have assumed to Pi Kappa Phi. my friends. I will ask you to repeat after me now the words of the Pledge you have already signed: “I. (calling your name). A special meeting of the chapter shall be called by the Archon for the same date and time. professional or similar societies are permitted. on a specified date and time. Section 5 No invitation or bid to associate membership/pledgeship may be extended to students pursuing less than a full-time course of study. Pre-Initiation Ceremony Staging Instructions for Pledging Service Following as soon as possible after the acceptance of bids by the new Associate Members/Pledges. After all. Associate Members/Pledges already affiliated may attend this pre-initiation ceremony since they have already gone through this ceremony. but in another room which may be secured against access by non-members while the ceremony is in progress. The timing and procedure involved with the pledging ceremony should be a vital concern to the Warden. Paragraph c All associate members shall be provided with a current version of The White Diamond as part of their associate membership program.00 per new member) to any commencement of the ceremony. The Archon should then read or recite the following dialogue: Pre-Initiation Ceremony It is my duty and privilege to pledge you as prospective neophytes about to enter into the privileges and secrecies of Pi Kappa Phi. they shall attend this presentation before the chapter. This is the formal beginning to their time as an associate member in Pi Kappa Phi Fraternity. No person may become or continue as an Associate Member/Pledge who is a member of any other general college fraternity. Until your associate member is actually pledged to Pi Kappa Phi in our formal pre-initiation ceremony. All other memberships in honor. first impressions can last a lifetime…and the first impression of Pi Kappa Phi associate membership is the pre-initiation ceremony.

In recognition of your pledge to Pi Kappa Phi. and so forth. you should not throw a man on the streets either. try to find him another living situation. let us “Be kindly affectionate. try to come to some sort of temporary compromise. in the words of the Apostle Paul to the Romans. You might offer to buy back the White Diamond for use by a future associate member. You should also do what you can to “buy back” all of his fraternity sportswear at fair prices. / This is not to be construed to mean / professional or honorary fraternities. in honor preferring one another. The man should understand however that he is not entitled to a refund on dues or the national pre-initiation fee. If this cannot be done (because it is the end of the year or semester).  He has received an affirmative vote of 75% of the active members present during a secret ballot vote (Supreme Law I. / I pledge that I will commit myself / to the personal / physical / and academic growth and development / of the brothers of Pi Kappa Phi / as I do for myself. Section 6).  He has passed an examination relating to the principles and history of the Fraternity (Supreme Law I. Please contact the National Headquarters to let the office know that this has taken place and to get this man on your chapter roster. My friends. Were it not that we are in search of higher education we should not be here. The last thing that you want is a man out on campus saying how poorly treated he was at Pi Kappa Phi Fraternity. Re-Pledging You may run into a situation where a former Associate Member who was asked to leave the chapter or de-pledged wants to return to the chapter. PI KAPPA PHI WARDEN MANUAL | 5 . that should be returned to him. our Fraternity.” De-Pledging from Pi Kappa Phi Fraternity When an Associate Member decides that he wants to disassociate. which you will wear among us as evidence of your sincerity as a pledge and probationer. You can either call the National Headquarters at 1-800-929-1904 or e-mail pikapphq@pikapp. Following the Associate Member‟s disassociation to Pi Kappa Phi Fraternity.  He is currently enrolled as a full time student at your college or university (Supreme Law I. remark. / and I understand that the brothers / will be committed to my growth and development. Section 7). we believe. you should do all you can to make it a positive transition. If he has prepaid an initiation fee. Requirements for Initiation An associate member/pledge shall be initiated into Pi Kappa Phi only after:  He has satisfactorily completed your Superior Associate Member Education program. you may espy. If he lives in your fraternity house. please contact that National Headquarters to have him removed from your chapter roster. your chapter must contact the National Headquarters to return this man to your chapter roster. We realize that none of us is destined to rise to those lofty intellectual heights which were scaled by Aristotle. If he has already signed pre-initiation cards and paid the pre-initiation fee ($70. and observe. Finally. These colors were chosen by our Founders as emblematic of purity.  He has met all financial obligations to the chapter and to the National Fraternity and the local chapter. Usually there will be brothers and other associate members who will buy used sweatshirts. truth and justice.” The pledge pin of our beloved Fraternity is the white diamond with the scroll of gold across the field. The active chapter will need to properly bid this prospective member back into the chapter. see. but during the course of your progress in this institution of learning we hope that you will follow such lines that. After a successful bid process takes place. is a band of tried and true followers of the theories and principles of the early Grecian schools. Gold and white are the colors of our national organization. While it is not good to have him living in the chapter house.hereby pledge myself not to join any other. with brotherly love. Section 5). it gives me pleasure to present you with this pin. Same is true if an Associate Member transfers from one college or university to another. behold.org. to which your loyalty while henceforth be given.00) he will not have to do this again. one to another. with Aristotle.

An active brother should never feel he has the right to “blackball” an associate because of an inappropriate comment or attitude. some older chapters have maintained the single ball rule while making it very clear to members that it must be respected and only used in extreme circumstances. PI KAPPA PHI WARDEN MANUAL | 6 . The issue of keeping the single negative vote law is constantly up for debate at Supreme Chapters. Then. a case might be made. Some chapters started forming their own interpretations of “unanimous consent” law to mean more than a single negative vote is needed to remove an associate member from the chapter. he has the responsibility to act like a man and deal with it in an appropriate way. The student chapter may increase this percentage through its bylaws. If this is a problem at your chapter. Once you have extended a bid to a man. and orient the men as well as you can to the local history of your chapter and with the greater organization. When Is It Okay to Use a “Blackball”? It is only to be used in situations where something drastic and irreparable has happened. It was believed then that if any one member of the active chapter had a strong objection to the initiation of an associate member. the man should not be initiated. spend time with your Chapter Advisor. It is a chapter‟s responsibility to handle membership ballot ceremonies with the greatest respect and maturity. for example. successfully integrate the actives and associates. “Blackball” You and your committee organize a great associate member education program. If an associate member/pledge is not initiated during the school quarter or semester in which he was elected to membership. Section 7 Election to membership by a student chapter shall be held by a secret ballot.” The “blackball” is not a last-minute escape hatch for brothers who are unable to build positive relationships with associate members. a “blackball” would be justified. A vote not less than 75% of those members present and voting is required. If an associate were to do something intolerable which brings lasting dishonor to the fraternity. an associate gets nailed for “just not being Pi Kapp material. As Warden. when the mandatory “final membership vote” session rolls around. Use the “blackball” only in extreme circumstances. in a chapter of 60 men. Many have made provisions to guard against brothers who would use it incorrectly. then such associate member/pledge must be again elected to membership by the chapter…. amend your bylaws as necessary. In most situations try to utilize your standards board to guide an associate member. or because he does not feel the Associate Member “fits in. When Is It NOT Okay to Use a “Blackball”? Personal differences are never cause for a negative membership vote. after all. this “unanimous consent” law became a center of controversy. you (the brothers of the chapter) have the responsibility to “make it work” by doing everything in your power to solve any personal conflicts. a negative vote might be warranted. If an associate member goes into a violent drunken rage causing physical harm to others and to fraternity property.” If an active brother has a personal problem with an associate. As the average chapter size grew in Pi Kappa Phi. Where Does the “Blackball” Come From? The practice began in the earliest days of fraternity when chapters had only a handful of members. Fraternity/Sorority Life Advisor or your Leadership Consultant brainstorming ways in which the chapter can address the problem. Do not allow your chapter to continue to lose good men because a few members of your chapter feel their initiation gives them an absolute right to act irresponsibly with a “blackball” vote. Out of respect to tradition.Election to Membership in Pi Kappa Phi Fraternity Supreme Law I. it is your responsibility to protect your chapter‟s investment in each associate (and in the class as a whole) by making sure membership voting maintains its proper role in fraternity procedure. Then. If an associate member makes a commitment to another fraternity. not everyone can be best friends.

He might not have realized that he was making a mistake and we need to respect the fact that he is new to all of this. Examples of Incorrect Use of the “Blackball” “He Just Isn’t Pi Kapp Material. to disappointed and full of excuses. This meeting should include the associate member‟s big brother. Give the brothers information on when the associate member will be notified of this negative membership vote so that rumors do not begin to fly. Possible standards board case. then let‟s address it with him directly. when you do the membership voting earlier in the semester. he is in. This is a form of hazing. You should by no means keep information from the associates. be a friend and be supportive. A special meeting should be called which includes the initiated brothers of the chapter. The best thing to do in this situation is to listen to him. There is no such thing as “Pi Kapp Material. once an associate member has passed a membership vote. One of the most unethical things you – as Warden – or other members could do would be to use the threat of a blackball as a psychological weapon against an associate. Inform the associate member that a negative membership vote was made against him and provide a general explanation as to why this happened. Finally explain to him that he is no longer an associate member of the chapter.What Do You Do When a “Blackball” Occurs? If indeed a blackball is thrown as a reaction to some heinous offense by an associate. Again.” That‟s a personal problem between you. make a case to the National Council by appearing at its next meeting. “He’s Been Telling Other People About Chapter Business. PI KAPPA PHI WARDEN MANUAL | 7 .” Get specifics. you run less of a risk of losing members to last-minute inappropriate “blackballs. Associates should know that blackball is not something to fear unless one commits a terrible offense against the chapter.” Second. Never Use the Fear of “Blackball” as a Weapon.” You should have thought of that before you bid him. If he lives in the house work out a plan for him to eventually move out. If your chapter has the attitude that it can drop anyone for any reason. discuss what happened and why the negative membership vote was made. It is not the chapter‟s problem. they will be (at least) sad and disappointed. To do so would bring about unwanted suspicion and fear. First. then you will need to be prepared to handle the emotions that will arise among the other associates and between many brothers. If you feel adamantly that the single negative vote system is unreasonable. The only way to deny membership to an associate who has passed a “blackball” vote is by two-thirds vote of the active chapter. In most cases. any chapter may petition the National Council for acceptance of its own membership voting procedure. “He Made a Move on My Girlfriend. the Warden. your girlfriend and the associate member. you have a big problem.” only your personal perception of what you like and don‟t like. Discuss what happened and why the negative membership vote was made. and often extremely angry. Other Tips on Membership Voting The two best weapons against inappropriate “blackballing” are good communication about associates during their pledgeship to the initiated brothers and an attitude in the chapter which makes it clear to brothers that blackball votes are not acceptable except under extraordinary circumstances. Hold a special meeting with the associate members. This means that in most cases. Be prepared for the now former associate member to display a range of emotions from sad. to mad. After the negative vote is thrown against an associate member. hold a one-on-one meeting with the associate who had the vote thrown against him. You also need to know two provisions of Supreme Law regarding membership voting ceremonies. the Archon and the associate member.

Perhaps he does not have much in common with some brothers.“He Doesn’t Try to Make Friends With Anyone.” Maybe it‟s because his confidence is higher than he ever thought possible.” Friendship is a two-way street. the excitement building up to the Ritual of Initiation can cause poorly guided brothers to get carried away. “Hell Weeks” became illegal in Pi Kappa Phi Fraternity. Rather than trying too hard to leave an “impact” on the associate members. For some chapters. you can create a journey of lessons for brothers and associate members that emphasizes not only the values of our Fraternity. Initiation Week At the 1936 Supreme Chapter. Maybe he can tone down the expressions of that confidence which are intimidating. but prepares associate members for the Ritual of Initiation. be sure the brothers of your chapter understand that all activities are to be coordinated by YOU and the Chaplain to ensure we are creating a positive impact on our associate members. Any brother who jeopardizes the positive approach to Initiation Week should be referred to your Executive Council and Standards Board. . In addition. “He is Too Cocky. PI KAPPA PHI WARDEN MANUAL | 8 . That is not a sin. By using the Initiation Week model provided in the Chaplain Manual. it was seen as potentially harmful to new men. The practice of wearing down the spirits and mental fitness of then-pledges was recognized as a practice which went against the ideals of the fraternity. and there is no rule which says every associate must become best friends with every member.

What was the first “modern-day fraternity” – the first group to use Greek letters in its name. Have your leadership consultant review your updated exam to ensure its accuracy. in order. Phi Delta Theta D. have a secret meaning. what was the group‟s secret meaning? 3. Phi Mu B. In 1854. Theta Xi D. Wardens may elect to include other/additional questions and materials from The White Diamond and local chapter history. Please write the Greek alphabet. Sigma Alpha Epsilon C. Beta Theta Pi B. Sigma Chi 4.e. Which of the following is NOT a member of the “Miami Triad”? A. The American Fraternity 1.NATIONAL MEMBERSHIP EXAM This is an example of a National Membership Exam. Describe the “Flat Hat Club”: Where (college or meeting place) was it formed? What is its significance? 2. Kappa Alpha Theta 5. Gamma Phi Beta C. and Ritual of Initiation? When was this group formed? Who was this group‟s founder? And. Alpha Tau Omega C. formed in 1870 at DePauw University? A. Chi Psi B. grip. Which of the following was the first recognized women‟s Greek-letter fraternity. Phi). Pi Kappa Alpha 6. Alpha Delta Pi D. by first writing the Greek letter and then the English translation (i. - PI KAPPA PHI WARDEN MANUAL | 9 . which of the following fraternities built the first “fraternity house” at the University of Michigan? A.

What is the motto of Pi Kappa Phi? Write in both Greek and English. Where and when was Pi Kappa Phi founded? List the seven men at the first meeting. chapter and school) of Pi Kappa Phi? 10. PI KAPPA PHI WARDEN MANUAL | 10 . BONUS: What was the original motto in Latin and what was its translation? 11. What was the Greek-letter name of the group that later evolved into Pi Kappa Phi? What did the letters stand for? For what purpose did this group form? 8. 9. Who is the “Honorary 4th Founder (name.The Founding 7. Please write the Student Creed.

chapter. Who is the CEO of Pi Kappa Phi? Include chapter and school. Please draw and describe the coloring for the following Pi Kappa Phi symbols: Flag Coat of Arms (Crest) Star Shield The Fraternity Today 13. Please list the seven elected members of the National Council by writing their name. what are the other three? 15. Give one example of what the National Council‟s role is in the Fraternity. There are four separate entities of Pi Kappa Phi. his chapter and school. The Fraternity is one of them. PI KAPPA PHI WARDEN MANUAL | 11 . BONUS: Name the student representative. school. 16. Where is the National Office of Pi Kappa Phi Fraternity? (City and state) 14. and position.12.

the event‟s purpose. Chapter Advisors. 19. What is a Mid Year Leadership Conference? Include a brief description. and Board of Alumni Advisors. What is the Supreme Chapter of Pi Kappa Phi? Include a brief description. Pi Kappa Phi Award? Who was the first man to be named Mr. Health and Safety _____ Chapter House Construction _____ Election of Officers _____ Sexual Abuse and Harassment _____ Alcohol and Drugs _____ T-shirt Design PI KAPPA PHI WARDEN MANUAL | 12 . What is the Mr. 21. 18. List the individuals that fill each of these volunteer positions for your chapter? 22. What is Pi Kapp College? Include a brief description. BONUS: What unique program is only offered at Pi Kapp College? 20.17. and when it is held. Put an “X” next to the five area‟s that this Risk Management Policy covers. _____ Hazing _____ Education _____ Fire. Pi Kapp Phi in 1965? Include chapter and school. and when it is held. Pi Kappa Phi has a Volunteer Structure that includes Regional Governors. FRMT Limited is governed by a Risk Management Policy (commonly referred to as FIPG) that we must follow in order to maintain this coverage. the event‟s purpose. and when it is held. Pi Kappa Phi belongs to a group of national fraternities that purchase their insurance through a provider known as FRMT Limited. the event‟s purpose.

29. What is the riskiest behavior that threatens your chapter? How does this relate to the Ladder of Risk? As a brother how can you mitigate this risk? Push America 25. What are the three areas of service that characterize a balanced Push America program? 27.23. Name and briefly describe the two cycling events and one national building project of Push America. What are Push Camp and Give-a-Push Weekends? PI KAPPA PHI WARDEN MANUAL | 13 . Inc. 24. What are the four pillars (or Core Values) of Push America? 28. If you were organizing a social event there are several guidelines within the Risk Management Policy that you would have to follow in order to be in compliance with FIPG. Name five. What is the name of the artist and architect that provided Pi Kappa Phi with the framework to develop Push America in 1977? Include chapter and school. 26.

PI KAPPA PHI WARDEN MANUAL | 14 . List each position of the Executive Council and who currently serves in this role for your chapter. and chapter designations of all the chapters in your region. schools. 32. List the region name. Describe a situation where you have used Ultimate Respect with your brothers.Your Chapter 30. 31.

what are you going to do as an undergraduate and alumni brother to make this vision a reality? PI KAPPA PHI WARDEN MANUAL | 15 . Why do you want to become initiated into Pi Kappa Phi Fraternity? 34.33. more importantly. What is your vision for your chapter of Pi Kappa Phi Fraternity? And.

Sigma Chi 4. The American Fraternity 1. what was the group‟s secret meaning?  Phi Beta Kappa  1776  John Heath  “Philosophy.  If the word or name of the essential element is misspelled. Phi Delta Theta D. Sigma Alpha Epsilon C. and Ritual of Initiation? When was this group formed? Who was this group‟s founder? And. grip. Describe the “Flat Hat Club”: Where (college or meeting place) was it formed? What is its significance?  College of William and Mary. Alpha Delta Pi D. Please write the Greek alphabet. Beta Theta Pi B. which of the following fraternities built the first “fraternity house” at the University of Michigan? A.  On questions that ask for a description. Gamma Phi Beta C.  If the examinee gives additional information that is INCORRECT. formed in 1870 at DePauw University? A.NATIONAL MEMBERSHIP EXAM KEY Grading Notes  Every bullet point (like the one in front of this statement) is worth one (1) point. Phi). the description must be accurate to receive full credit. Alpha Tau Omega D. Theta Xi B. What was the first “modern-day fraternity” – the first group to use Greek letters in its name. then deduct a half (1/2) point from that section. – Alpha – Beta – Gamma – Delta – Epsilon – Zeta – Eta – Theta – Iota – Kappa – Lambda – Mu – Nu – Xi – Omicron – Pi – Rho – Sigma - – Tau – Upsilon – Phi – Chi – Psi – Omega PI KAPPA PHI WARDEN MANUAL | 16 . in order. Kappa Alpha Theta 5. Raleigh Tavern  Precursor to the modern fraternity 2. In 1854. or. Which of the following was the first recognized women‟s Greek-letter fraternity.  Multiple choice questions are worth one (1) point. Phi Mu B. the examinee can only receive a half (1/2) point for the bullet point. by first writing the Greek letter and then the English translation (i. Chi Psi C. Pi Kappa Alpha 6. Which of the following is NOT a member of the “Miami Triad”? A. the Guide of Life” 3. have a secret meaning.e.

Pelzer Wagener  Thomas F. Harry Mixson  A. Jr.  Simon Fogarty. chapter and school) of Pi Kappa Phi?  Durward W.  I believe the ideal chapter is made up of men  Who are bound together in a common loyalty which transcends any personal selfishness  Who realize membership means bearing their share of the financial burden of the chapter and the national organization  Who bring credit to the fraternity by striving to attain the highest possible standards of scholarship  Who safeguard the reputation of their chapter by keeping careful watch over their personal conduct  Who uphold faithfully the traditions and activities of their college  Who prepare themselves diligently to shoulder their full responsibility as citizens  I believe that my chapter can become an ideal chapter and I shall do my share to make it so PI KAPPA PHI WARDEN MANUAL | 17 . Owen  Xi (Roanoke) 10. or. 1904  90 Broad Street. Mosimann  Theodore Barnwell Kelly  James Fogarty 9.The Founding 7. What is the motto of Pi Kappa Phi? Write in both Greek and English. Where and when was Pi Kappa Phi founded? List the seven men at the first meeting. Simon Fogarty‟s house  Andrew Alexander Kroeg. Jr. BONUS: What was the original motto in Latin and what was its translation?   Nothing Shall Ever Tear Us Asunder  BONUS (2 pts): Nil Sebar Abit – “Nothing Shall Separate Us” 11. What was the Greek-letter name of the group that later evolved into Pi Kappa Phi? What did the letters stand for? For what purpose did this group form?  Nu Phi  “Non-Fraternity”  To generate an opposing slate of officers for the Chrestomathics literary society elections 8. Please write the Student Creed.  December 10.  L. Who is the “Honorary 4th Founder (name.

There are four separate entities of Pi Kappa Phi. and CEO  Initiate legislation in between Supreme Chapter  Control the financial affairs of the fraternity  Approve the expansion activities and policy supervision of the National Headquarters  Installation of new student and alumni chapters  Individual and chapter disciplinary procedures and appeals PI KAPPA PHI WARDEN MANUAL | 18 . chapter. NC 14. BONUS: Name the student representative. Maddux. his chapter and school. Woody. Give one example of what the National Council‟s role is in the Fraternity. Timmes  Alpha Epsilon (Florida) 16. Alpha Eta (Samford) Jeremy D. Sullivan. Board of Directors  Appoints certain standing committees. Delta Psi (Texas-Arlington) Dudley F. Zeta Nu (West Chester)  Govern Fraternity between Supreme Chapters.  Mark E. Galvin.12. school. Zeta Theta (Texas-Austin) Thomas B. Please list the seven elected members of the National Council by writing their name. Where is the National Office of Pi Kappa Phi Fraternity? (City and state)  Charlotte. Xi (Roanoke) Tracy D. what are the other three?  PKP Properties  The Foundation  Push America 15. The Fraternity is one of them. Chapter Advisors. Costa. Delta Omega (Texas A&M) Timothy S. Hebson. Alpha Omicron (Iowa State) Matthew A. Regional Governors. and position. National President National Vice President National Treasurer National Secretary National Historian National Chaplain BONUS: Student Representative Mark F. Who is the CEO of Pi Kappa Phi? Include chapter and school. Please draw and describe the coloring for the following Pi Kappa Phi symbols: Flag Coat of Arms (Crest) Star Shield The Fraternity Today 13. Jacobs.

every even year 19. BONUS: What unique program is only offered at Pi Kapp College?  Educational Leadership Training Conference  Every Summer  BONUS: Certified Ritualist Program 20. and when it is held. What is Pi Kapp College? Include a brief description. the event‟s purpose. What is the Supreme Chapter of Pi Kappa Phi? Include a brief description. and when it is held. Pi Kappa Phi has a Volunteer Structure that includes Regional Governors.17. Put an “X” next to the five area‟s that this Risk Management Policy covers. What is a Mid Year Leadership Conference? Include a brief description.  Officer Training Conference  Every January. Pi Kappa Phi belongs to a group of national fraternities that purchase their insurance through a provider known as FRMT Limited. the event‟s purpose. Omicron (Alabama) 18. every year 21. and Board of Alumni Advisors. the event‟s purpose. FRMT Limited is governed by a Risk Management Policy (commonly referred to as FIPG) that we must follow in order to maintain this coverage. Pi Kappa Phi Award? Who was the first man to be named Mr. or.  Recognizes superior lifetime achievement of a Pi Kappa Phi/ Honest honor bestowed  Leo Pou.  Legislative Meeting  Every two years. Pi Kapp Phi in 1965? Include chapter and school. What is the Mr. __X__ Hazing __X__ Education __X__ Fire. or. and when it is held. Health and Safety _____ Chapter House Construction _____ Election of Officers __X__ Sexual Abuse and Harassment __X__ Alcohol and Drugs _____ T-shirt Design PI KAPPA PHI WARDEN MANUAL | 19 . Chapter Advisors. List the individuals that fill each of these volunteer positions for your chapter? Regional Governor Chapter Advisor Board of Alumni Advisors (BOAA) 22.

23. Name and briefly describe the two cycling events and one national building project of Push America.Chapel Hill) 26. What is the name of the artist and architect that provided Pi Kappa Phi with the framework to develop Push America in 1977? Include chapter and school. D. What are the four pillars (or Core Values) of Push America?  Abilities  Teamwork  Empathy  Integrity 28. What is the riskiest behavior that threatens your chapter? How does this relate to the Ladder of Risk? As a brother how can you mitigate this risk?  Full credit if an intelligent attempt is made to answer each question Push America 25. or. service to. no OPEN PARTIES  No purchase for. or sale of alcoholic beverages to minors  No ILLEGAL DRUGS or CONTROLLED SUBSTANCES 24. Inc. Name five. Kappa (University of North Carolina .  Follow all laws  No purchase of alcohol with chapter funds  No bulk quantity or common sources.  Thomas Sayre. No kegs  Guest list. CA to Washington. What are Push Camp and Give-a-Push Weekends?  National Service Projects that involve the actual construction of accessible structures for people with disabilities PI KAPPA PHI WARDEN MANUAL | 20 . or.  Gear Up Florida  35 Pi Kapps ride across the state of Florida  Build America  30 Pi Kapps travel to summer camps for eight weeks  29.  Journey of Hope Over 100 Pi Kapps from across the country ride from San Francisco.C. What are the three areas of service that characterize a balanced Push America program?  Fundraising  Volunteerism  Awareness 27. If you were organizing a social event there are several guidelines within the Risk Management Policy that you would have to follow in order to be in compliance with FIPG.

and chapter designations of all the chapters in your region. 32. List the region name.Your Chapter 30. List each position of the Executive Council and who currently serves in this role for your chapter. Describe a situation where you have used Ultimate Respect with your brothers. 31.  Examinee can earn one (1) point for currently listing the chapter designation of each chapter in your region and one (1) point for correctly listing the college/university where that chapter is located [Ex: Alpha (College of Charleston) = 2 points].  Examinee can earn one (1) point for currently listing the position and one (1) point for correctly listing the brother who holds the position (Ex: John Smith.  Examinee can earn one (1) point for currently listing the region name (Ex: Lowcountry Region = 1 point). PI KAPPA PHI WARDEN MANUAL | 21 . Archon = 2 points). schools.  Full credit if answer describes a situation that properly represents what Ultimate Respect is.

Why do you want to become initiated into Pi Kappa Phi Fraternity?  Full credit if an intelligent attempt is made at an answer 34. more importantly. What is your vision for your chapter of Pi Kappa Phi Fraternity? And.33. what are you going to do as an undergraduate and alumni brother to make this vision a reality?  Full credit if an intelligent attempt is made at an answer PI KAPPA PHI WARDEN MANUAL | 22 .

e.k. where and when of the “Flat Hat Club”  Know the details of the first “modern-day fraternity”  Miami Triad  Union Triad  Sorority history  Early fraternity history  Details of Nu Phi  Story of the founding (seven founders. chapter and school of the CEO  Know the name.)  Know the motto and be able to write it in BOTH Greek and English  Student Creed  Be able to draw the Star Shield. etc.NATIONAL MEMBERSHIP EXAM STUDY GUIDE  Greek Alphabet (the Greek symbol and English translation)  Know the who. title. Regional Governors. chapter and school of the seven National Council members  Know what “Mr.a. Chapter Advisor. location of first meeting. Crest). Pi Kappa Phi” is and who the first one was  Define and explain purpose of the Supreme Chapter  Define and explain purpose of Pi Kapp College  Define and explain purpose of Mid Year Leadership Conference  Know the names of the positions and purpose of the roles in the Volunteer Structure and who your chapters volunteers are (i. Coat of Arms (a. Recruitment PI KAPPA PHI WARDEN MANUAL | 23 . and Board of Alumni Advisors)  FIPG Risk Management rules and regulations  Ladder of Risk Program  Story of the founding of Push America  Three areas of service in Push America  Four Core Values of Push America  Be able to describe the cycling and building events hosted by Push America  Know what a Push Camp and a GAP Weekend is  Executive Council positions and responsibilities  Original Chartering date  Ultimate Respect  Chapter and schools in your Region  Rush vs. and Flag  Explain what Men of CLASS means  Location of National Office  Four entities of Pi Kappa Phi  Know the name. what.

candles. Oral boards should be set up in a ritualistic setting. etc. THESE ARE NOT MEANT TO BE GLORIFIED LINEUPS! These oral examinations should be done in a non-threatening. There are few right and wrong answers. there are not usually right or wrong answers. Remember.  Do you know what the drinking age is in this state? Do you understand that underage drinking is against fraternity policy? What do you expect you will do when you see a fraternity brother who is underage drinking?  Why do we have a ritual? What do you expect ritual to be? Why is it important that the seriousness and secrecy of the ritual be maintained? Why do you think Pi Kappa Phi chooses to initiate men one at a time rather than several at a time?  What are some of the benefits of a positive public image? What things can we do to improve our image to our parents. ideally by an alumnus or a fraternity official (such as a Regional Governor. the faculty. The aim is to make the associates think about the tough issues. How can this work? What can we do to make our fraternity accessible to men of all religions while keeping our Christian roots respectfully intact?  What does it mean to be a big brother? Can you tell me what your big brother was like in high school? Can you tell me your big brother's greatest fear? Why is it important that we learn all we can about our big and little brothers?  What is the role of a caring alumnus? What does lifetime commitment to Pi Kappa Phi mean to you? PI KAPPA PHI WARDEN MANUAL | 24 . our school administration. The idea is that associates think through an intelligent answer based upon what they have learned during associate membership. black robes. Brothers and Associate Members should be dressed in a coat and tie.). The environment of the room should be similar to what it is like during a sub-ritual (pictures of founders.  Do you know what Pi Kappa Phi's stance on sexual abuse is? What is date rape? What would you do if you heard a brother talking about how he had been involved in a sexual act with a woman who was drunk and passed out?  Many of Pi Kappa Phi's rituals and traditions are Christian-based. Chapter Advisor.). Leadership Consultant.ORAL BOARDS Some chapters choose to use "oral examinations" on the afternoon or evening prior to initiation. other Greeks. They should be conducted in a formal room of the chapter house or a classroom on campus. etc. yet many of our members nationwide subscribe to religions other than Christianity. The oral exam tests more "subjective" issues such as ethics and leadership challenges. dignified manner.?  What should the chapter do when a brother is getting poor grades? Does it matter if the brother is making an effort or is simply letting things fall apart? How strictly should we maintain our standards of scholarship?  What does it mean to be a gentleman? Why would fraternity men want to be seen as gentlemen? What are some things we can all do to be more gentleman-like in the future?  Why do you think Push America has emerged as such an important part of Pi Kappa Phi Fraternity? What needs are satisfied by Push America? How can we make the most out of Push America here?  What are some of the benefits of being in a "national" fraternity as opposed to a "local?" What sort of treatment would you expect if you visited another chapter at another university? Would you expect all chapters to be the same?  Why is it important for us to know our fraternity's history? What lessons can we learn from the successes and failures of the past? Can you think of one historical event in our fraternity which has proven to be especially significant?  Do you know what an eating disorder is? What would you do if you found out that a brother in the chapter was suffering from an eating disorder? Would this sample written and oral exams change if you did not feel particularly close to that brother? Then what would you do?  How can recruitment make or break a chapter? Why is it important that our fraternity attracts men of all TYPES and interests? What does it mean to be "truly diverse?"  What are some of the things that all fraternities have in common? How is it possible for fraternities to work together when they are so seemingly different? What can Pi Kappa Phi do to make the greatest contribution to the Greek community at this school?  What is your top priority in life? Do you believe that an important skill in a man's life is learning how to manage several top priorities at one time? Give me an example of a time when you had to make something other than (what he mentioned before) your top priority. Sample oral questions are provided in this section. etc.

you need to develop and publish the goals of the program. it is important that you develop at least 7 to 10 goals for your program.  Everyone.  One guest or alumni speaker every two weeks. If you do not meet or make all of your goals. but it is still gaining ground. For example.  The institution and community acknowledge the associates as being outstanding students.  Associates successfully plan and implement a Push America Fundraiser. at this stage you will not know. The more robust your program is the more the associates will get out of your program. words.  Associates demonstrate awareness and understanding of risk management. while retention rate is a factor in determining the success of a superior associate member program. At the end of your program. However.” Your planning will help keep your program from becoming outdated and momentous. are not the only aspect of their life. you can develop methods of dealing with the issues. In fact. But to truly know if you are successful. Your program should consider all of the constraints and conditions placed upon your associate members. so when planning your program remember the words of Vince Lombardi. using the schools calendar of events to develop your associate member calendar. We. you have taken all the aspects of your program and meshed them into an associate member education plan.  All associates make grades. and yourself. enjoy the associate member program. “Doing the same thing over and over. In so doing. you will hit excellence. and deeds. the institution.” If you do not meet your goal at least ensure that you and your program are falling forward! PI KAPPA PHI WARDEN MANUAL | 25 . their academic endeavors. and expecting different results is insane. These of course are just examples.” Goals of a Successful Associate Member Education Program So. Consider the following: “Falling forward may hurt at the time.  All Executive Council and Committee Chairs present the information regarding their area of expertise. it may be helpful in fixing any areas in your program. If you develop an associate member education program that looks at these aspects.PLANNING A SUPERIOR ASSOCIATE MEMBER EDUCATION PROGRAM What makes an associate member education program superior? Is it just having the correct retention rate? Well. “Perfection is impossible. If you develop your program considering the many things pulling on the associates. associates. but if you aim for perfection. fosters a sense of belonging prior to initiation. you can speculate that covering all “bases” will ensure proper material delivery. Remember we are building better men. not tearing them down. they have commitments to the Fraternity. Last seldom does anyone develop the perfect program. and develops better men. How do you know if it works? Well. your retention rate will be near perfect. you will be able to self-evaluate and determine your success as Warden and the success of the chapter. initiated brothers. it might. student leaders and Pi Kappa Phi demonstrated by their actions. provides for a safe learning environment. Now that they have joined your ranks.  Associates develop positive and productive study habits. Pi Kappa Phi. you can also include school events as part of your associate program. but will it withstand the changes in the college environment? Remember this. it is not the end of the world. nurtures and aides in academic development. If you think you current system works. it is but one component. A superior associate member program should be such that it incorporates as many of the membership into the development of the associates. and themselves. Where to start? Here are a few sample goals for an associate member program:  90% retention rate.

The best way to use The White Diamond is to supplement the information contained within it with information localized to you chapter. Commonality and uniformity of a message is the precise reason a national associate member manual was developed so many years ago. associate or initiated. chances are it is hazing. you are ensuring the majority of Pi Kappa Phi‟s associate members are getting the same information. As a rule. All pre-initiation activities for associate members must conform to Supreme Law. creation of excessive fatigue. paddling. to produce mental or physical discomfort. you know where we stand on Hazing. By using the standardized history of Fraternities and of Pi Kappa Phi and the other components of The White Diamond. the kind of men we have. on or off-campus. 111)  Hazing (The White Diamond. local and federal laws. Religious and Ethnic Diversity (The White Diamond. 115) Are these statements important? They most certainly are! Theses statements make outwardly statements of Pi Kappa Phi. if you would not tell an associate‟s parents that he is doing something. By using The White Diamond and this manual you are following in the footsteps of undergraduates before you who knew how important it was to send the same message to all associate members. Should your associates know about these? Most definitely! If you expect your associates to act with a certain level of decorum. p. harassment or ridicule. late work sessions which interfere with the academic mission of the university. but are not limited to. Any member of the Fraternity found guilty of committing acts of hazing will be immediately expelled. Statements of Position So. These statements coupled with the Student Creed should provide all members. public wearing of anything degrading or humiliating games and activities.Where We Stand on Hazing The National Council and Supreme Chapter of Pi Kappa Phi Fraternity unequivocally oppose all acts of hazing and negative pre-initiation activities in any form and under any circumstance. Pi Kappa Phi. these statements should be the basis for which you build you standards on. These statements tell the world what Pi Kappa Phi is about. PI KAPPA PHI WARDEN MANUAL | 26 . embarrassment. acts such as. Such activities and situations might include. 110)  Racial. p. White Diamond History & Program Incorporation What items must be incorporated from The White Diamond and what can be left out? The White Diamond is a guide for all members of Pi Kappa Phi. p. scavenger hunts or road trips of a mandatory nature. Members found hazing shall be prosecuted to the full letter of the law. p. please contact the Fraternity's National Headquarters at 1-800-929-1904 and ask for the Assistant Executive Director. If you ever feel you have been hazed. p. p. p. most universities and most state laws define hazing as any action taken or situation intentionally created. and demonstrate our commitment and use of Ultimate Respect. but what other stances does Pi Kappa Phi Fraternity have? Are they important? And do our associates need to know about them? The statements of position and the page to find them in The White Diamond are the following:  Risk Management (The White Diamond. rules of the college and all applicable state.” This includes acts which are committed by non-members or alumni with the knowledge of any member. and “mind games. the guide to proper comportment. 114)  Alcohol Abuse (The White Diamond. It was student members who voted for this at Supreme Chapter the need for a standardized associate member education program. 109)  Sexual Abuse (The White Diamond. 113)  Substance Abuse (The White Diamond. 112)  AIDS (The White Diamond.

When we allow things to take away from the retreat experience. Probably the biggest item to remember about the retreat. They have the chance to air concerns and study Fraternity material. by the number of associates in the class. Brothers. Recommended length of an associate class meeting is from 45 minutes to an hour and a half. dates of associate member events. dates of chapter events. In short it provides an escape from the world to a fraternal haven. Decide what you expect from the associates (like dress. Providing a calendar for each associate would be helpful. you should deliver the information they are supposed to learn in an organized fashion (see the Warden Lesson Plans). do not have a retreat. have weekly test printed out for them. Letting them know upfront they are expected to have a pen and paper for every meeting will help cut down on time wasted trying to round up enough pens for everyone. A President. Associate Member Class Officers As you attempt to develop the associates into members of the chapter. These associates will assist you in the running of associate class.  Limit the number of distractions (which often includes brothers)  Engage the associates in the development of the retreat. Vice President. The area to keep watch on regarding class officers is that the officers are not so wrapped up in being an associate officer that he neglects his other obligations such as school or other Fraternity commitments. Basically. there is often a heightened sense of brotherhood. the amount of information you want the associates to know. this dream like retreat is often not so. If you only have 7 associates. Some hints for a successful retreat:  Plan the entire event before hand. At associate class meetings. Of course you can create or remove offices as necessary. if possible. we make it open to any brothers who wish to come and we allow external factors control the retreat. supplies they will need). Printing the test makes them easy for you to grade and maintain than random pieces of paper usually of various sizes.” Have the associate class officers come prepared for their portion of the meeting. but afterward. Make sure before you finish your meetings that a review of the events coming up is conducted. However. This event is a great time to get away from all of the issues at school and focus on the issues of the Fraternity. Allow the associates to work on associate projects or discussion issues. However. The number of class officers you have would be determined. have your presenters and guest speakers there early. and make sure you are prepared. to some extent. and a Secretary/Treasurer would usually suffice. and responsibilities of all concerned (Associates. like the specifics of sub-rituals. Remember. items they should bring. Your associates will have time to develop a relationship with you prior to the retreat. it is an associate function and as such you cannot have alcohol present. everything you plan on showing the associates and the items you do not plan on showing.Associate Member Class Retreat One of the most exciting times of an associate member program is the pledge retreat. Generally speaking 3 officers is more than enough. we are cheapening the experience for all of the associates. but never forget to remind them of the week‟s activities. If associates are expected to be somewhere then they need to be told. It is in violation of the FIPG rules that we are required to follow by Supreme Law and for insurance purposes. topics and guest speakers.  Build a retreat into the Chapter budget. “The mind can only absorb what the butt can withstand. If you cannot stick to this rule. Their preparedness is just as important a value to learn as the history of fraternities or the Greek alphabet. Too often we fail to plan the retreat. Pass on important information from the last chapter meeting. and Warden). sub-rituals and dates for them. it would not make much sense to have 6 officers. PI KAPPA PHI WARDEN MANUAL | 27 . Set a standard for how the meetings are to be run. it may be extremely helpful to have class officers. Big Brothers. Creating a Written Associate Member Program Your master plan should include dates of meetings. Associate Class Meetings This is the “business” portion of your program.

Why settle for less? Is your chapter ready for less out of the associate brothers? Probably not! Financial Obligations for Pre-Initiation & Initiation Probably the biggest mistake many chapters make with new associates and rushees is not being up-front about the cost of membership. and develops fundraising skills for other chapter fundraising efforts. The function of this relationship is to provide a mentor and guide for associate members as they navigate through the associate member program. calendars.  Look for a Brother who is better than average academically. helps alleviate costs. This is the documentation for the associate containing local history. and should be. There is nothing wrong with the associates holding fundraisers to reduce the expenses of initiation. biggest number of rushees on campus. big brother responsibilities. This follows the structure of The White Diamond and generally allows every one of the brothers to get to know the associates. what now? Of course the answer is having them go through the associate member program. who‟s ways are the associate brothers going to imitate? The Big Brother‟s probably. Knowing that special care and consideration should be given to those to carry the mantle of Big Brother. study guides. If you are up-front about the cost. However. Big Brother/Little Brother Program Potentially one of the strongest relationships ever built in the Fraternity is that of the Big Brother and Little Brother. it is. will the program span over the final exams of the academic classes? What impact will initiation have on the chapter? Do they have enough time to accomplish all of the items laid out for them to accomplish according to your associate member program? PI KAPPA PHI WARDEN MANUAL | 28 . The Big Brother can become the primary support structure for associate issues. Basically. appropriate songs. since you have this done in a timely manner. the school. Remember. you can develop your associate manual.  Look for a Brother who is involved in the in the chapter. how long should your program be? Should you do a short one so the rushees do not feel as if you are putting them down? Should it be long to make sure the rushees will learn everything they need to know to become an initiated brother of Pi Kappa Phi? There is no magic formula for how long an associate member program should be. it has no place in the associate manual and probably no place in the associate member program. so why be afraid to display it and refer to it. Other issues to take into consideration are when will they have grades to meet initiation standards.  Look for a Brother who if you were an associate you would want as your Big Brother because he can over you everything that the pure social side of the Fraternity cannot offer. much more! If those who do not know are going to do what they see done by those who should know. doing fundraisers promotes planning and organizing skills. you can also be up-front about ways of dealing with the cost. Also.After having developed you associate plan well in advance. Make sure they are fully aware of the cost or you will end up losing associates because they cannot afford to remain. Warning! If you are putting info in the associate manual that is not suitable for public viewing and you wouldn‟t want your mom or the school‟s administration to see it. Another useful technique for dealing with the cost of membership is to break it down. Let them know when they rush and reiterate when they are associates. Being a Big Brother will take not only time but also an understanding of the academic environment to help guide the associate brother. But wait. and the community. you are looking for the Pi Kapp studs and rock stars of your chapter. associate member responsibilities. there is nothing esoteric in the associate manual. Warden responsibilities. contact information and general info. Length of Associate Member Program The chapter just had a great rush. It is recommended that it be 8 weeks in duration. Fraternity is not for everyone. Here are a few suggestions when considering which Brothers will be eligible for Big Brother:  Look for a Brother who is current on dues and shows the financial responsibility that we expect all of the associates to have. the associate manual can and should be used as part of the chapter recruitment plan and should be on display at all times. Besides. Too many chapters take this relationship as a simple step toward the initiation process. but the cost should not be the primary reason for someone not staying with it.

but you can at least help keep them from developing by developing relationships with associates early. such as an associate in a legal practice has a relationship with the partners. similar to the pledge of allegiance or a knight pledging his life to his king. helpful and participate in associate class activities such as fundraisers. than to speak and prove it. Include them as part of the chapter and have all brothers treat them with the respect a future initiate deserves. Associate Member vs. both are acceptable. let a local social worker come talk about alcohol or bring in a police officer to talk about drugs. but is not fully developed in the practice.” You know what your shortcomings are. To some it refers to the person making such an oath. you are gone!” Brothers should be encouraging. those in the pre-initiated status are referred to as associates while other chapters refer to the same as pledges. Having someone come in rather than performing a poor job will prevent a failing attempt to impart the knowledge. serenading. There are thousands of resources. The important part of either name is the relationship. Gentle meaning “If you haze. bringing in guest speakers. but as your chapter improves upon the associate member program. you are expected to know all. The only thing you need to do is ask them and work around their schedules. Okay. or just having a good time. it is doubtful that you have a Masters in social work. In the mid to late 80s. associates and pledges. If the chapter brothers wait till they are initiated. These types of groupings are inevitable. community and older. the term pledge also brought with it many negative connotations that many in the fraternity world felt was degrading to our pre-initiated members. what next? “It is better to be silent and thought a fool. it will be obvious what the length should be. graduated brothers. but also not be so long as to lose members who are ready for initiation. In both cases. especially alumni. Alumni & Guest Speakers As Warden. so that you may impart to our younger brothers all the knowledge they will need to be better men? Get real! No one on Earth has all the answers. WARNING: This is where the hazing often rears its ugly head! Brothers who were once hazed or have self-serving motives might need a watchful eye and a “Gentle” reminder. So. Interaction between the associates and the initiated brothers is the cornerstone to incorporating the associate class into the chapter after they are initiated. Enter the term Associate! Associate refers to one who is in a relationship with another of differing stature. Associate tends to be more about the relationship and less about the activity. Since you are the Warden does not mean that you must do it all on your own. The thing to remember is that if used in an appropriate manner. Not to mention. strengthen your ties to your school. your chapter will soon find rifts. Incorporating guest speakers will go along way to providing the holistic associate member education they deserve. in the form of alumni and friends of the fraternity. community service. each is attempting to develop relationships with the brothers of Pi Kappa Phi and after an appropriate period of time PI KAPPA PHI WARDEN MANUAL | 29 . either actually. Seek out those who know more to cover w here you know less. Some times it is a delicate balance. You are still in college. so now you know you are not omniscient. Brothers should also be willing to shoulder some of the educational responsibilities. Let committee chairmen and officers present their sections of the associate member program. enlist help and in-turn you will be helping the associates and the chapter as a whole. Warden does not mean chapter know-it-all. Does this mean they should be at every associate class meeting? No! It means that every brother takes an active and vested interest in the well-being and development of the associate class. which is right? Well. In some chapters. Pledge What‟s in a word? Is there a major difference between associate and pledge? To some the term pledge refers to the action and the oath a person makes. who will be happy to come and help in the development of your chapter and associate/pledge class. A great associate member education program provides our younger brothers the opportunity to develop those skills not taught in the academic classroom and to learn about the Fraternity and Greek world. what do you know of being an alumnus? Why should you talk about it? And since you are still in college. cliques and factions. find those who are experts in those areas and let them deliver the message. Chapter Members Responsibility With the Associate Member Program The success of the associate member program is the responsibility of every member of the chapter. Do not try to do it all. remember it should be long enough to accomplish all tasks and take into consideration the school‟s academic calendar.If you are having trouble deciding how long your program should be.

shouldn‟t we be pledging to associate with them. and Safety. Brother! Associate Brother and Pledge Brother is what each pre-initiate is. Remember. you are take the responsible approach to your event.(recommended length 8 weeks) the associate/pledge would be prepared to move into the next phase of brotherhood. not just those who have travel beyond the pre-initiate state. FIPG and risk management are your shields in having a good time. it is critically important that every associate member is instructed in Risk Management and more specifically the guidelines which govern this area. In all actuality. The word often forgot when discussing associates and pledges is BROTHER! Yes. Shouldn‟t we. regardless of whether you refer to them as associate or pledge. If your chapter takes this attitude be prepared for some of the best Pi Kapps you can find!!! Risk Management Module for Your Associate Member Program In the current world of legal liability and law suits. furthermore. are asking for the next big law suit. Those who cast the FIPG policy aside. even if only subconsciously. They are brothers in a developmental stage. look at Risk Management and the FIPG policy as the killers of a good time or the end of partying. PI KAPPA PHI WARDEN MANUAL | 30 . Health. associate members carry with them the actions. Beginning to see the importance of Risk Management? Is this something we should start showing early in an associate‟s Fraternal life? Yes. Brothers. Alcohol and Drugs. and Education. be thankful for our younger and weaker brothers. Ultimate Respect is shown to all in the chapter. Can you afford a $4 million judgment against you? What about the chapter. should be treated as such. These rules are the letter of the law in the areas of Hazing. words and deeds of those brothers before them. definitely! We should begin instilling adherence to risk management and FIPG policies from the very first moment a person enters our care. Sexual Abuse and Harassment. Most people. FIPG policy. can it sustain that size judgment? Chapters and members who participate in activities that violate FIPG policies are taking all the risk upon themselves. The “axis of evil” is legal liability and poor judgment. Fire. and considering they are brothers. as a violation of FIPG policy nullifies any insurance coverage. When you plan a party or social event using the FIPG policy. initiated brothers.