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Montalvo Employment Opportunity

Job Title:

Lucas Artists Residency Program Assistant & Artist Liaison


FT, 40 hours/wk, hourly, non-exempt

The International, Multi-disciplinary, Lucas Artists Residency Program at Montalvo Arts Center is seeking a
full-time Program Assistant and Artist Liaison. The ideal candidate will have an interest in the arts; be
impeccably organized, detail oriented, energetic, flexible, and a people person; with excellent written and oral
communication skills; curious in nature with openness to innovation and creativity; and strong interpersonal
skills. This position reports directly to the Director of the Lucas Artists Residency Program, and works
closely with the Associate Curator and Special Projects Associate, as well as all support departments, all
resident artists and programmatic partners. This is a full time position, schedule will vary: Typical hours are
Monday-Friday but will include some evening and weekend hours.
Responsibilities include, but are not limited to:

Keep residency database, files and archives current


Keep departmental schedule updated and communicated
Administrative support for the Residency Director
Administrative support in the selection process of all resident artists
Provide primary contact for selected fellows before, during and following their residency
Coordination of all aspects of artists visits including schedule, contract, arrivals, orientation,
departures
Identify residents work and equipment needs and assure those needs are met upon arrival and during
their residency stay
Administer and produce web content for residency, artists and related artistic programs
Develop and maintain database in conjunction with programs and public relations managers
Provide administrative support for artistic programs from the residency including but not limited to:
monthly Open Access program, Art on the Grounds projects, Culinary programs, New
Direction/Performance programs, and partner projects
Process and track weekly work orders, accounting requests and reconciliation, supply and equipment
inventory
Maintain and oversee cleaning schedule for studios; ensure that studios are properly prepared for
residents arrival; Oversee the scheduling and preparation of common spaces for artists and
programmatic events as needed; communicate directly with housekeeping staff and facilities tech
when and if necessary
Work closely with Development staff to coordinate monthly Directors Dinners
Order office supplies and maintain office efficiency

The ideal candidate will have the following qualifications:


Bachelor's degree required or commensurate related experience in an administrative role.
Highly motivated, energetic, positive person; Ability to work independently and take initiative as
required
Excellent organizational and administrative skills with particular attention to detail
Capacity to manage multiple tasks simultaneously in a fast-paced environment
Excellent written and verbal communication skills
Proficiency with Microsoft Office and Microsoft Outlook and FileMaker. Experienced with various
social media platforms; Photoshop/ In Design a plus
Experience coordinating volunteers and Interns of all ages.

LAP Program Assistant: Page 2

Demonstrated ability to work as a part of a team


Bilingual in Spanish or Mandarin is a plus.
Passion about the arts and demonstrated commitment for Montalvos mission.

Working Conditions & Physical Tasks:


Busy office environment; requires the ability to remain seated at a computer workstation for extended
periods. Some job functions may be performed outdoors. While performing the duties of this job, the
employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands
to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to sit, stoop,
kneel, crouch, or crawl. The employee must regularly lift and/or move up to 25 pounds. Specific vision
abilities required by this job include close vision, distance vision, peripheral vision, and depth perception.
Some local travel necessary; valid drivers license and access to own vehicle and clean DMV record required.
Background check required. CPR/First Aid certification required within 60-days of hire.
Salary: Please provide salary requirements with your letter of interest
Benefits: Montalvo offers a comprehensive benefits package that includes medical, dental and vision
insurance; FSA; and 401(K) retirement plan.
To apply, submit a cover letter summarizing your skills and experience related to the position, your resume, a
business writing sample, and salary requirements to Human Resources via email at hr@montalvoarts.org.
Resumes without cover letter and writing sample will not be considered. No phone calls about the
position, please. Position is open until filled; applications received before July 3 will receive first
consideration. Applications will be screened for qualifications and experience. Not all applicants who meet
the minimum qualifications will be offered an interview.
For more detailed information about Montalvo Arts Center visit our website at montalvoarts.org.
Montalvo Arts Center is an Equal Opportunity Employer. Applicants who contribute to the diversity of our
organization are encouraged to apply.

Posted 4/2/15