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Montalvo Employment Opportunity

Job Title:

Lucas Artists Residency Program Assistant & Artist Liaison


FT, 40 hours/wk, hourly, non-exempt

The international, multi-disciplinary, Lucas Artists Residency Program at Montalvo Arts Center is
seeking a full-time Program Assistant and Artist Liaison. The ideal candidate will have an interest in
the arts; be impeccably organized, detail oriented, energetic, flexible, and a people person; with
excellent written and oral communication skills; curious in nature with openness to innovation and
creativity; and strong interpersonal skills. This position reports directly to the Director of the Lucas
Artists Residency Program, and works closely with the Associate Curator and Special Projects
Associate, as well as all support departments, all resident artists and programmatic partners.
Responsibilities include, but are not limited to:

Keep residency database, files and archives current.


Keep departmental schedule updated and communicated.
Administrative support for the Residency Director.
Administrative support in the selection process of all resident artists.
Provide primary contact for selected fellows before, during and following their residency.
Coordination of all aspects of artists visits including schedule, contract, arrivals, orientation,
departures.
Identify residents work and equipment needs and assure those needs are met upon arrival
and during their residency stay.
Administer and produce web content for residency, artists and related artistic programs.
Develop and maintain database in conjunction with programs and public relations managers.
Provide administrative support for artistic programs from the residency including but not
limited to: monthly Open Access program, Art on the Grounds projects, Culinary programs,
New Direction/Performance programs, and partner projects.
Process and track weekly work orders, accounting requests and reconciliation, supply and
equipment inventory.
Maintain and oversee cleaning schedule for studios; ensure that studios are properly
prepared for residents arrival; Oversee the scheduling and preparation of common spaces for
artists and programmatic events as needed; communicate directly with housekeeping staff
and facilities tech when and if necessary.
Work closely with Development staff to coordinate monthly Directors Dinners.
Order office supplies and maintain office efficiency.

The ideal candidate will have the following qualifications:


Bachelor's degree required or commensurate related experience in an administrative
role.
Highly motivated, energetic, positive person; Ability to work independently and take initiative
as required. Demonstrated ability to work as a part of a team.
Excellent organizational and administrative skills with particular attention to detail
Capacity to manage multiple tasks simultaneously in a fast-paced environment
Excellent written and verbal communication skills.
Proficiency with Microsoft Office and Microsoft Outlook and FileMaker. Experienced with
various social media platforms; Photoshop/ In Design a plus.
Experience coordinating and leading volunteers and interns of all ages.

LAP Program Assistant: Page 2

Ability to work a variable schedule, including some evenings and weekends based on program
needs.
Bilingual in Spanish or Mandarin is a plus.
Passion about the arts and demonstrated commitment for Montalvos mission.

Working Conditions & Physical Tasks:


Busy office environment; requires the ability to remain seated at a computer workstation for extended
periods. Some job functions may be performed outdoors. While performing the duties of this job, the
employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use
hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally
required to sit, stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 25
pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral
vision, and depth perception. Some local travel necessary; valid drivers license and access to own
vehicle and clean DMV record required. Background check required. CPR/First Aid certification
required within 60-days of hire.
Salary: Please provide salary requirements with your letter of interest
Benefits: Montalvo offers a comprehensive benefits package that includes medical, dental and vision
insurance; FSA; and 401(K) retirement plan.
To apply, submit a cover letter summarizing your skills and experience related to the position, your
resume, a business writing sample, and salary requirements to Human Resources via email at
hr@montalvoarts.org. Resumes without cover letter and writing sample will not be considered; please
attach pdf files only. No phone calls about the position, please. Position is open until filled;
applications received before April 24 will receive first consideration. Applications will be screened for
qualifications and experience. Not all applicants who meet the minimum qualifications will be offered
an interview.
For more detailed information about Montalvo Arts Center visit our website at montalvoarts.org.
Montalvo Arts Center is an Equal Opportunity Employer. Applicants who contribute to the diversity of
our organization are encouraged to apply.

Posted 4/2/15